Network Operations & Computing Services Office 2010 Quick Reference

Quick Reference Guide for Office 2010

First Glance at Outlook 2010 (Email)

First Glance at Outlook 2010 (Calendar)

Network Operations & Computing Services Office 2010 Quick Reference

Where will I find it?

A quick look at where commonly-used commands can be found in Outlook, Word, and Excel 2010.

Outlook 2010 File tab Home tab (Email view) Home tab (Calendar view)

Open Save as and Save attachments Print Options Info->Account Settings-> Delegate Access Info->Automatic Replies-> Out of Office reply

New Message Delete Reply, Reply to All, Forward Create/Manage Rules Mark as Read/Unread Categorize Flag for Follow up

New Appointment New Meeting Go to Today View by Day, Week, Month Open Another Calendar Share my Calendar View/Edit Calendar Permissions

Word 2010 File tab Home tab Insert tab

New Open (and Recent documents) Save (and Save as) Print Options Close

Font formatting Paragraph formatting Cut, Copy, Paste Find, Find & Replace Bullets & Numbering Borders & Shading

Insert Table, Picture, ClipArt, Chart Insert Hyperlink, Header & Footer Insert Page Numbers, Date & Time Insert Shapes, Text Box, WordArt

Page Layout tab Review tab View tab

Margins Page Orientation Indentation Line Spacing Watermark Columns

Spelling & Grammar Thesaurus Word Count Translate Track Changes Accept & Reject Changes

Document views (Normal, Print, Web, Outline) Ruler Show Navigation Pane Zoom One Page, Two pages views

Excel 2010

File tab Home tab Insert tab

New Open (and Recent workbooks) Save (and Save as) Print Options Close

Format Cells Cut, Copy, Paste AutoSum Find, Find & Replace Sort and Filter Insert (Cells, Rows, Sheets)

Insert PivotTable, Chart

Insert Sparklines Insert Shapes, Text Box, WordArt Insert Hyperlink

Page Layout tab Formulas tab Data tab

Background image Page Setup Scale to fit

Insert Function Function Library Auditing Tools

External Data Sort and Filter Data Tools Outlines

Network Operations & Computing Services Office 2010 Quick Reference

Some Important Notes about Using Office 2010

Opening and Saving Office 2003 files

Office 2003 files on your Desktop will appear cosmetically different—these are the new Office 2010

icons.

When you double-click an Office 2003 file, it will open with the appropriate Office 2010 program

instead of Office 2003.

o This action does not automatically convert the file to an Office 2010 file type.

To convert an Office 2003 file to Office 2010, use File->Save as

If you incorporate a 2010-specific feature into a 2003 file, you will need to save the file into a 2010

format (docx, xlsx, pptx) to preserve the formatting.

Using Outlook

The first time you launch Outlook 2010, your emails, calendar items, and tasks will be transferred into

the new system. The length of time required for this operation depends on the size of your mail

account; please be patient as the data are readied for use.

For all 2010 Programs

The ToolsOptions menu command to customize applications no longer exists in Office 2010. You

will now find program options under FileOptions.

Traditional keyboard shortcuts still exist in Office 2010 to speed up common tasks:

Command Result

Ctrl + A Select all

Ctrl + F, Ctrl + H Find, Find & Replace

Ctrl + N Create a New file

Ctrl + O Open a file

Ctrl + P Print a file

Ctrl + W Close the open file

Ctrl + X, Ctrl + C, Ctrl + V Cut, Copy, Paste

Ctrl + Z Undo

Support for Office 2010

Please call the HelpDesk at x43400 or email helpdesk@support.ucla.edu if you have any questions or

comments about using these new tools.

Network Operations & Computing Services Office 2010 Quick Reference

Saving Office 2010 Files down to Office 2003

To share files with others who are still using Office 2003, use the File menu and Save as command.

In the Save as type: drop-down menu, choose Word 97-2003 Document: