Introducing Office 2010

Introducing Office 2010Exciting new tools with Microsofts latest productivity suite Choose a program to learn about

Excel

PowerPoint

OutlookWord

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Hello, my name is Jim Holton. I am an instructional technologist at DeSales University and I would like to welcome everyone to this quick tour of the four most popular programs in the new Office 2010 suite from Microsoft. DeSales University is going to begin rolling out Office 2010 in December of this year so this introduction is going to highlight some of the new features. Choose one of the programs on the screen to learn more about Word, Excel, PowerPoint, or Outlook.1Microsoft Word User Interface

User Interface (UI) changes:Improved Navigation Pane

The return of the File menu

Figure 1: Navigation Pane ImprovedA number of small changes have been made to the user interface in Microsoft Word. An updated navigation pane, an example of which you see on the left-hand side of the screen makes working with long documents easier. Word automatically builds an outline of the document using the heading styles applied throughout the file. And perhaps in response to one of the criticisms of Office 2007 the file menu makes its triumphant return. Click on the arrow at the bottom of the screen to find out more or click on the home icon to go back to the beginning of this presentation.2Microsoft Word Backstage View

New Feature: Backstage View

Accessed through the File menu

Where files and the data about them are managed.

Options includeCreatingSavingPrintingInspectingSetting Options

Figure 2: Print environment availableThe new file menu in Office 2010 opens what Microsoft has termed backstage view. Backstage view contains all of the options typically associated with the file menu in past versions of Office creating, saving, printing, and others using a more visual interface that makes performing tasks easier and more intuitive. Click on the arrow at the bottom of the screen for more information on Word or click on the home icon to go back to the beginning of this presentation.3Microsoft Excel User InterfaceImproved Ribbon allows for custom tabs and groups

Figure 4: Ribbon Customization Have a command you use often when working with spreadsheets? From the new backstage view in Office 2010, which is discussed in more detail in the Word portion of this presentation, is an option to customize the ribbon interface in Excel and other Office programs. There are options to modify existing ribbon groups, to create your own groups, or to even create custom tabs on the ribbon. The picture on this slide shows the interface for modifying and creating ribbon tabs and groups in Excel. Click on the arrow at the bottom of the screen for more information on Microsoft Excel or click on the home icon to go back to the beginning of this presentation.5Microsoft Excel Sparklines & Slicers

Sparklines are tiny charts that fit inside of a cell and are useful for displaying trends.

Slicers pull specific data from a pivot table for visual filtering of information.

Figure 5: Sparklines and SlicersExcel 2010 has a number of new ways to visually represent data. Sparklines, such as the trend line in the example on this slide, fit inside a cell to summarize information. Slicers, such as the filter by location area on this slide allow users to click on a single button to add or remove filters to data. Both the table and chart of sales are tied to the slicer settings, which is why Asia is not showing up as a location in either area. Click on the arrow at the bottom of the screen for more information on Microsoft Excel or click on the home icon to go back to the beginning of this presentation.6Excel PowerPivot add-onExtend pivot tables to large data sets containing hundreds of thousands or even millions of rows using the PowerPivot add-on

Figure 6: PowerPivot from the Microsoft Excel 2010 Product Guide p 17. PowerPivot is a free add-on for Excel that uses the familiar Excel interface to analyze data from other database sources such as Informix, IBM DB2, and SQL. These databases can often be extremely large but with the PowerPivot add-on Excel can display summaries of this data in pivot tables familiar to most users of Excel. Click on the arrow at the bottom of the screen for more information on Microsoft Excel or click on the home icon to go back to the beginning of this presentation.7Excel - EquationsThe equation editor previously available only in Word has been made available in ExcelAdd common equations or create a custom equation using a library of math symbols

Figure 7: Equation editor Part of displaying data is explaining how the data came to be in its current form. Now in Excel 2010, the equation editor previously only available in Word can be used to provide information on any equations that have been run on the data. From common equations to custom formulae, equations can be displayed in Excel that provide information on why a value is displayed, even if Excel did not perform the actual calculation. Click on the arrow at the bottom of the screen to continue on to Microsoft PowerPoint or click on the home icon to go back to the beginning of this presentation.8PowerPoint Pictures

Add Effects

Figure 9: Add EffectsCrop with more precision

Figure 8: Crop with precisionRemove Backgrounds

Figure 10: Remove backgroundsPictures are an integral part of any successful presentation. Microsoft has recognized this and now allows you to add and make basic edits to pictures directly in PowerPoint. Presenters can change color saturation and tone, brightness, contrast, crop, and add effects to individual photos. Click on the arrow at the bottom of the screen for more information on Microsoft PowerPoint or click on the home icon to go back to the beginning of this presentation.9PowerPoint - Screenshots

Figure 11: Taking a screenshotQuickly take and add a screenshot of what is on your computer screen into a presentation without leaving PowerPointBefore a presenter can edit photos the pictures must first be added into the presentation. PowerPoint now allows presenters to add a screenshot or select and capture a portion of a computers screen. As the picture on this slide shows, PowerPoint even enables presenters to take screen shots of multiple open programs. Click on the arrow at the bottom of the screen for more information on Microsoft PowerPoint or click on the home icon to go back to the beginning of this presentation.

10PowerPoint Add Video

Figure 12: Locating the embed codeVideo 1: Microsoft PowerPoint 2010Insert videos from social media sites like YouTube into a presentation using the embed codeNote: Without PowerPoint 2010 the video above will not play. Use the link YouTube Video on PowerPoint 2010 to play the video instead.Social media sites like YouTube or online video web sites such as Hulu provide an embed code that allows people to share the videos with others. PowerPoint now allows presenters to embed videos in presentations. An example of an embedded video is included in this slide it covers some of the same material in this presentation. Click anywhere on the video to begin playing it, click on the arrow at the bottom of the screen to learn about Microsoft Outlook, or click on the home icon to go back to the beginning of this presentation.11Outlook User InterfaceThe Ribbon interface used in the other Office applications has been added to Outlook

Figure 13: Outlook RibbonOffice 2007 introduced the ribbon interface for Word, Excel, and PowerPoint but for some reason the ribbon was not included in Outlook. Now in Office 2010 a ribbon has been added, and Outlooks most popular commands have been given a new more visual look that ties it in to the other applications in the Office suite. Click on the arrow at the bottom of the screen for more information on Microsoft Outlook or click on the home icon to go back to the beginning of this presentation.12Outlook SchedulingUse the new Schedule View to see groups of calendars and quickly schedule meetings

Figure 14: Outlook SchedulingFor businesses Outlook is not only used to send and receive email but also to schedule meetings. Outlook 2010 contains a new schedule view that displays multiple calendars at the same time in a horizontal layout. The horizontal layout makes it easier to identify when all the meeting participants are free to attend. Pair Outlook 2010 with Microsoft Exchange server and teams can be set up to combine all members of a department or other group into one expandable calendar for even easier scheduling. Click on the arrow at the bottom of the screen for more information on Microsoft Outlook or click on the home icon to go back to the beginning of this presentation.13Outlook Social NetworkingOutlook Social Connector allows you to see both email and activity on social networks like Facebook and LinkedIn

Figure 15: Outlook Social Connector

Through the Outlook Social Connector add-ons Outlook can now be used to view and update the profiles in a growing number of social networks including Facebook, Myspace, and LinkedIn. The connector itself is already included in Outlook 2010 but the individual provider files need to be downloaded and installed. With Outlook now able to view social network statuses it brings up an important note on online privacy. If, as in Facebook, the privacy settings for posts is set to the default value of Everyone anyone who has the Facebook social connector installed could see the updates made, whether an email is sent directly to them or later forwarded by someone else. Anyone involved in social networking sites would be wise to take a good look at the privacy settings on the networking site. Click on the arrow at the bottom of the screen for the last slide in this presentation or click on the home icon to go back to the beginning of this presentation.14Microsoft Office - ConclusionReferences

Bailor, Jonathan. (2010, April 16). Microsoft word 2010 coauthoring enables multiple people to work on a document at the same time. Retrieved October 5, 2010 from http://www.microsoft.com/presspass/features/2010/apr10/04-16coauthoring.mspx.

Introduction to the outlook social connector. (2010). Retrieved October 5, 2010 from http://office.microsoft.com/en-us/outlook-help/introduction-to-the-outlook-social-connector-HA010361857.aspx?CTT=5&origin=HA010354412.

Microsoft excel 2010 product guide. (2010). Retrieved October 5, 2010 from http://download.microsoft.com/download/2/6/2/26253C22-D8EC-4230-A3ED-E2DEED9E8EBE/Microsoft%20Excel%202010%20Product%20Guide_Final.pdf.

Microsoft outlook 2010 product guide. (2010). Retrieved October 5, 2010 from http://download.microsoft.com/download/2/6/2/26253C22-D8EC-4230-A3ED-E2DEED9E8EBE/Microsoft%20Outlook%202010%20Product%20Guide_Final.pdf.

Microsoft powerpoint 2010 product guide. (2010). Retrieved October 5, 2010 from http://download.microsoft.com/download/2/6/2/26253C22-D8EC-4230-A3ED-E2DEED9E8EBE/Microsoft%20PowerPoint%202010%20Product%20Guide_Final.pdf.

Microsoft word 2010 product guide. (2010). Retrieved October 5, 2010 from http://download.microsoft.com/download/2/6/2/26253C22-D8EC-4230-A3ED-E2DEED9E8EBE/Microsoft%20Word%202010%20Product%20Guide_Final.pdf.

Officevideos. (2009, July 1). Microsoft powerpoint 2010. Retrieved October 5, 2010, from http://www.youtube.com/watch?v=TR3gcCrTSzw.

Whats new in powerpoint 2010. (2010). Retrieved October 5, 2010 from http://office.microsoft.com/en-us/powerpoint-help/what-s-new-in-powerpoint-2010-HA010336563.aspx.

This introduction to the Office 2010 suite is now complete. More information on Office 2010 will become available as we get closer to the rollout date here at DeSales. Our workshops listed on www.desales.edu/workshops is a good source for additional information. As identified earlier you are free to make any changes to this material as long as it is for non-commercial uses. If you would like to view any of the material in this presentation again click on the home icon to go back to the beginning and choose a program.15