Annual Meeting of the City Engineers Association of Minnesota2015 Project of the Year Award, City of Thief River Falls

Sponsors: City Engineers Association of Minnesota • Minnesota Department of Transportation • League of Minnesota Cities

Facilitated by: College of Continuing Education, University of Minnesota

January 27–29, 2016Earle Brown Heritage CenterBrooklyn Center, Minnesota

ceam.org

On behalf of The City Engineers Association of Minnesota, we are delighted to invite you to the Annual Meeting in January 2016. We are very enthusiastic about our program this year featuring Jeff Havens as keynote speaker! Jeff is the author of several books, contributes to numerous publications, and appears regularly on national television news programs. His information on personal and professional growth, delivered in a high-quality and entertaining fashion will surely get things off to a fantastic start!

Woven into the program are additional speakers of national and regional prominence, including a follow-up session to the well-received 2015 keynote on reality-based leadership. We will also be including ethics training on our agenda that is required for professional license renewal. Rounding out the program is a wonderful variety of concurrent sessions, pertinent updates from our colleagues at LRRB, MnDOT, and many more!

Important as anything is that valued time to see old friends and make new ones by catching up on the past with an eye toward the future. A positive experience for each attendee is the goal of our conference and we hope to see you there!

On behalf of the Conference Planning Committee, welcome!

Planning Committee Co-ChairsJeff Johnson, City of Mankato Joseph Rhein, Bolton & Menk, Inc.

ProgramWednesday, January 27, 2016

7:30 a.m. Registration and Continental Breakfast

8:30 Welcome Klayton Eckles, CEAM President and City of

Woodbury

8:40 Us Vs. Them Moderator: Joseph Rhein, Co-Chair, CEAM Conference

Planning Committee, Bolton & Menk, Inc.

Jeff Havens, The Jeff Havens Company

If you’ve listened to any other discussion about generational issues at work, then you’ve undoubtedly been told there are four distinct generations operating side-by-side in today’s working world. You’ve then been told the differences between those four generations, and then you’ve been told (although probably not in these exact words) that you need to just deal with all these different people, because they’re not going away and they’re not going to change how they operate. If that advice suits you, fantastic.

However, if you’ve ever been frustrated by how impossible it seems to employ four different strategies to manage four distinct generations, and if you’ve ever felt like you’re the only one who’s being asked to make any changes, then Us Vs. Them is exactly what you need. Because it turns out that there really aren’t four generations. In this hysterical keynote, you’ll learn a simpler way of looking at your own generational picture, and you’ll also learn how to understand, recognize, and resolve every generational issue facing today’s workforce. That’s no exaggeration: by the end of Us Vs. Them, you and your colleagues will walk away with all of the knowledge you’ll need to address 100% of the generational issues you’ll face for the rest of your career. Other generational presentations focus on what people want, but Us Vs. Them will tell you why everyone wants

the different things they do. It’s an important distinction, and it will make implementing new solutions easier than you ever thought possible.

So get ready to laugh more and learn more than you ever thought possible. Because improving your generational issues doesn’t have to be boring.

Partial List of Takeaways:

•Learntoreplacethecomplicatedfour-generation model with a workable dichotomy between older, more experienced workers and their younger, less-experienced counterparts

•Understandthekeycultural,technological,and social changes that have conspired to create a disconnect between team members from these two generations

•Walkawaywithseveralimmediatelyapplicablestrategies to address and eliminate problems caused by the disconnect mentioned above

•Inspireahealthier,morerobustworkethicinyour younger employees (and your older ones, too)

•Inspireahealthier,morerobustattitudetowardchange in your older employees (and your younger ones, too)

10:10 Refreshment Break

10:35 LRRB Update Moderator: Dan Sullivan, MnDOT Research

Services

Renae Keuhl, SRF Consulting Group, Inc.

The Local Road Research Board’s mission is to support and share the latest in transportation research applications with the state’s city and county engineers. This session will highlight some of the LRRB’s recently completed projects.

11:15 Scholarship Winners Recognition CEAM Engineer of the Year Award CEAM Project of the Year Award Moderator: Jeff Johnson, CEAM Vice President

12:15 p.m. Lunch

ProgramWednesday, January 27, 2016

1:15 Concurrent Sessions

1. Guidelines for Developing and Responding to Effective RFPs and RFQs Moderator: Dave Sonnenberg, Stantec Consulting

Jim Grube, Hennepin County Bruce Firkins, Bolton & Menk, Inc Steven Klein, Barr Engineering Company

A well-thought-out RFP or RFQ can be the key to a successful solicitation and project. Panelists from both the public and private sectors will discuss when either form of request should be used, essential components and the distribution of the request, effectively responding to a request, and some insight as to how proposals are likely to be reviewed by a public agency.

2. MnDOT’s Adoption of Intelligent Compaction and Thermal Profiling Technologies Moderator: Mitch Rasmussen, Minnesota Department of Transportation

Rebecca Embacher, Minnesota Department of Transportation

The Minnesota Department of Transportation is transitioning towards full implementation of intelligentcompactionandthermalprofilingtechnologies by 2018. An update will be provided highlighting the implementation schedule, lessons learned, and how the technology is being used to improve the uniformity of compaction efforts on both asphalt and grading applications and to reduce thermal segregation on asphalt applications.

3. Deficiencies and Remedies of Pavement Stripping Moderator: Jim Studenski, TKDA

Dave Rettner, American Engineering Testing, Inc. Tony Kutzke, City of Woodbury Jesse Struve, City of Brooklyn Park

Learn about those problem roads you drive on and maintain in your community. Do you have a solid plan in place to address them? Do you have the fundstomakethefixes?Getthetechnicalfactsabout the deterioration of the roadways through pavement stripping. Then hear from community engineering staff on how they are dealing with these issues. After implementing the information you learned from this session, you will be receiving praisefromyourlocalofficialsandyourresidents!

4. Wastewater Reuse, Coming to a City Near You Moderator: Russ Matthys, City of Eagan

Jon Eaton, City of Eagan Michelle Stockness, Barr Engineering Company

For many cities, sustainable water supply is a growing concern. Current issues may include the availability of future groundwater supply, declining water quality, or a combination of problems. Water reuse can be a multifaceted solution to these problems by linking alternative water sources to water demands. This presentation willspecificallydiscusshowtheCityofEaganhasbeen working to develop a water reuse project within the City, as well as a few other Midwestern water reuse projects. Details will include project drivers, the process of identifying the project, project partners, conceptual plans, infrastructure or treatment levels needed, project costs, and lessons learned.

5. Utilizing GPS and GIS Information in Emergency Operations Planning (45-Minute Time Slot) Moderator: Deb Heiser, City of Saint Louis Park

Phillip Elkin, City of Saint Louis Park Joe Waln, Barr Engineering Company

GPS and GIS technology are valuable tools for emergency response, disaster prediction, and prevention. Learn about how two Minnesota cities are using these tools for emergency response efforts. St. Louis Park used this technology to documentthe2014MinnehahaCreekfloodingusing GPS, geo-referenced photos, and GIS data.Thisdatabasewillbeusedforfuturefloodplanningandpublicoutreach.Tohelpfloodpredictions along the Zumbro River, the City of Rochester developed a GIS application to help identifytheimpactareasforpredictedfloodevents using spatial data.

2:30 Refreshment Break

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ProgramWednesday, January 27, 2016

3:00 Concurrent Sessions

6. Responding to Citizen Traffic Requests Moderator: Dan Faulkner, Bolton & Menk, Inc.

Mike Spack, Spack Consulting Debra Heiser, City of Saint Louis Park Amy Marohn, City of Bloomington

Traffic:everycityhasit,everyonewantssomethingdoneaboutit.Manytrafficconcernsthatarebrought to City Engineers are routine requests. The process to respond and investigate stop sign, crosswalk, and excessive speed requests is very similar. Learn about tools that the City of Bloomington and St. Louis Park are using to respond to these requests, including a step-by-step guide and draft communication documents that staff could use for responses to citizens.

7. Sanitary Sewer Service Lining: Creating Competition to Reduce Costs Moderator: Mike Kuno, Short Elliott Hendrickson, Inc.

Paul Pasko, Short Elliott Hendrickson, Inc. Bruce Loney, City of Shakopee

In an ongoing effort to upgrade infrastructure, reduce I/I and protect investments in street assets, the City of Shakopee will rehabilitate approximately 200 sanitary sewer services annually over the next 5 years. The program includes a multimedia campaign to educate propertyownersonthebenefitsofrehabbingtheir services. The Project Team developed bid documents that allowed Contractors to install liners meeting either ASTM 1216 or ASTM 2561. Allowingbothspecificationsincreasedthenumber of eligible Contractors and provided a more competitive bid environment. Attendees of this session will discover how Shakopee is implementing their sewer service lining program, including the approach to public communication, the method for bidding blind shot lining to foster competition between two approved products, the result of the 2015 bid and construction process, and lessons learned for future projects.

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ProgramWednesday, January 27, 2016

3:00 Concurrent Sessions cont.

8. Stormwater Reuse – CHS Field and Lessons Learned Moderator: John Maczko, City of Saint Paul

Wes Saunders-Pearce, City of Saint Paul Sharon Doucette, City of Woodbury

As stormwater management becomes more challenging, the methods used become more creative, including stormwater runoff reuse. This session will look at a dozen different reuse projects including the St. Paul Saints stadium project that captures rooftop runoff and reuses it forfieldirrigationandforstadiumtoilets.Otherreuse projects including regional and smaller sites, both public and private systems, will be presented along with lessons learned, cautionary notes, and practical issues to consider.

Asset Management: From Rural to Metro Perspectives Moderator: Jen Desrude, City of Bloomington

Brad Henry, University of Minnesota Ruth Hubbard, Minnesota Rural Water

Association Marc Culver, City of Roseville Russ Matthys, City of Eagan Carol Kaszynski, City of Bloomington

Asset Management is a widely discussed topic, particularly after the MN 2050 Asset Management survey from 2015. A diverse panel representing a variety of different sized cities will provide their insightonAssetManagementissuesidentifiedin the survey, as well as describe the technology they each use for Asset Management. The expectations of Asset Management software vary by the size of the city and the types of users. Each member of the panel will explain how they decided on their system, including their requirements, expectations, and pros and cons of their Asset Management software.

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Using GIS to Assess Risk and Prioritize Storm Sewer Maintenance, Repair, and Replacement Moderator: Will Manchester, City of Minnetonka

Liz Stout, City of Minnetonka Janna Kieffer, Barr Engineering Company

Through use of GIS data, a quick and effective method was developed to review the City of Minnetonka’s overall system and identify key “risk” locations to be programed for repairs. This proactive approach, vs. reactive, helps reduce emergencyrepairsandfloodingbyidentifyingpotential situations much in advance of failures.

Riskcanbedefinedinmanyways,butwhenevaluating risk of infrastructure failure, it can be generally described as the product of the probability of failure and the consequences offailure.Usingthisriskdefinition,thecity’sconsultant, Barr Engineering, conducted a two-step approach GIS analysis to identify high-risk portions of the city’s storm sewer system to be targeted for inspection and/or replacement. A scoring system was developed to 1) identify pipe segments with a higher likelihood of failure due to physical pipe characteristics such as material, and 2) assess the consequences of a storm sewer pipe failure, such as the type and degree of damage that may occur.

4:15 Reception

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ProgramThursday, January 28, 2016

7:00 a.m. Past Presidents’ Breakfast

7:30 Continental Breakfast

8:00 Welcome Joseph Rhein, Co-Chair, CEAM Conference

Planning Committee, Bolton & Menk, Inc.

8:05 Communication in the Public Sector Moderator: Jen Desrude, City of Bloomington

Gail Plewacki, Minneapolis Public Schools

Gail Plewacki started off her career in communications as a journalist before working in the public sector for the City of Minneapolis, Dakota County, and most recently as Executive Communications Director with Minneapolis PublicSchools.Sheknowsfirsthandthatgoodcommunication techniques are key to interacting with the public and working with the media, particularly in times of crisis. Gail will discuss some key components of communication with the public and the media, including some tips on handling critical situations.

9:20 Financial Health of Our Cities Moderator: Dan Coyle, Kimley-Horn and

Associates

Charles L. Marohn, Jr., Strong Towns

Charles Marohn, PE, AICP, will present a practicalpresentationaboutthefinancialhealthor our cities. He will touch on the shortages of resources and the struggle to maintain infrastructure. Mr. Marohn’s expertise with cities in Minnesota and around the U.S. will be instructional to engineers, planners, and city officialsattendingthisevent.Hisdataontheviability of future development’s role in shaping our stability as a nation will impact design professionals to think about every individual project as part of something bigger. This session willexaminescasestudiesonthefinancesofAmerica’s development pattern, reviews “dead ideas” of the suburban era we need to shed and proposes strategies (“rational responses”) for adjusting to the new realities we face.

10:20 Refreshment Break

10:40 Economic Development is created by Transportation Investments Moderator: Morgan Dawley, WSB & Associates, Inc.

Phil Barnes, WSB & Associates (panel facilitator) Steve Bot, I-94 Coalition and the City of Saint

Michael Jerry Zhao, Humphrey School of Public Affairs, University of Minnesota William (Bill) Goins, Minnesota Freight Advisor Committee and Worldwide Account Manager with FedEx Healthcare Services Kenneth Buckeye, Minnesota Department of Transportation Lee Munnich, Humphrey School of Public Affairs, University of Minnesota

At a National, State and Local Level, we continue to hear about how economic viability is directly related to transportation networks. Attendees will learn from research evidence, and a Minnesotan case study that creates a link between job creation and adding transportation capacity. Our expert panel brings together academia, private sector leadership, and public sector stakeholders together to answer questions about how the development process works, and why transportation is one important factor for economic development.

Noon Lunch

12:50 Metro Area Groundwater Sustainability and Response at the Local Level Moderator: Steve Klein, Barr Engineering Company

Jim Westerman, City of Woodbury Matthew Metzger, Barr Engineering Company

The sustainability of groundwater use in the Twin Cities metropolitan area is in question. Major effort is underway to understand the scope of the issue and what can be done about it. The City of Woodbury lies in the center of the east metro sustainability question. This presentation will introduce how sustainability engineering thinking, tools, frameworks, and team-building canenhanceaproject’striple-bottom-linebenefit/costprofileandwillpresentactivitiestheCityof Woodbury has initiated to manage its water budget, as well as what has been learned from

ProgramThursday, January 28, 2016

several pilot conservation programs and the possibilities these programs hold for success in water sustainability.

2:00 MN 2050/Asset Management Moderator: Michael Thompson, City of Maplewood

Dan Gage, MacQueen Equipment

Interested in the results from the state wide asset management survey conducted by Wilder Research? Gain insight on what your peers are utilizing and also hear about the latest outreach efforts and infrastructure videos.

2:15 Refreshment Break

2:35 Bringing Reality-Based Leadership to Work Moderator: Russ Matthys, City of Eagan

Stacey Larsen, Authentic Edge, LLC Julie Sampson, TheraRising Inc.

Cy Wakeman, 2015 CEAM Conference keynote speaker, challenged us to lead in a bold new way with reality based leadership. Hear how the City of Eagan Public Works Department took Cy’s challenge and is transforming their department culture. Learn the practical strategies they used and how you can begin to transform your workplace.

3:50 Legislative Update Moderator: Dave Sonnenberg, Stantec Consulting

Anne Finn, League of Minnesota Cities Margaret Donahoe, Transportation Alliance

Although the 2016 Legislative Session is shortened

and technically a bonding year, much was left undone in 2015, including transportation funding. Anne Finn and Margaret Donahoe will speak about what to expect during the 2016 session and discuss what our priorities will be for cities.

4:35 Reception

ProgramFriday, January 29, 2016

7:30 a.m. Continental Breakfast

8:00 Welcome Jeff Johnson, Vice President and Co-Chair, CEAM

Conference Planning Committee; City of Mankato

8:10 Minnesota Department of Transportation Commissioner’s Update Moderator: Mitch Rasmussen, Minnesota Department of Transportation

Charles A. Zelle, Transportation Commissioner, Minnesota Department of Transportation (Invited)

8:45 Minnesota Department of Transportation State

Aid Engineer’s Update

Mitch Rasmussen, Minnesota Department of Transportation

9:00 Engineering Ethics in the Public Arena Moderator: Matt Hansen, SRF Consulting Group

Kristine A. Kubes,KubesLawOfficePLLC

Ethical engineering dilemmas can take many forms, especially in the public arena. In this course, attendees will examine the applicable Rules of Professional Conduct and examples of ethical dilemmas, and learn how to apply the Code to identify issues in practice, so as to address them, avoid them, and manage risk better.

10:00 Metropolitan Council Update Moderator: Jeff Johnson, Vice President and Co-

Chair, CEAM Conference Planning Committee, City of Mankato

Adam Duininck, Chair, Metropolitan Council

10:40 Refreshment Break

11:00 CEAM Business Meeting

12:15 p.m. Lunch/Adjourn

General InformationRegistration and FeesThe registration fee is $305 and includes all sessions, instructional materials, lunch on Wednesday and Thursday, two receptions, and refreshment breaks. An optional lunch on Friday is available for $15 (total conferencefeeof$320).Pleaseregisteronlineatwww.ceam.org,orfillouttheattachedregistrationform and either fax it to 612-624-5359 or mail it to the address indicated.

Cancellation PolicyIf you need to cancel your registration, a refund of your fee, minus a $30 processing fee, will be made if written notice is received January 20, 2016. Cancellations after this date are not eligible for a refund. The University reserves the right to cancel the event if necessary and in this event would issue a full refund.

Guidebook Mobile AppThe City Engineers Association of Minnesota Annual Conference has gone mobile! Before the conference this year, we will send instructions to registered participants on how to download and view the Guidebook mobile app. Attendees will be able to plan their days with a personalized schedule and browse general and concurrent sessions, presenter biographies, and meeting room map, and participate in the conference “backchannel” by posting on Twitter and sharing photos before and during the conference.

The app is compatible with iPhones, iPads, iPod Touches, and Android devices. Windows Phone 7 and Blackberry users can access the same information via the mobile site.

Social Media: Join the Conversation #CEAM2016Follow us on Twitter at @CEAM_org

We invite you to join the conversation about the CEAM Conference this year by tweeting about the conference, or posting updates to your LinkedIn and Facebook pages. The conference hashtag is #CEAM2016. Type this hashtag in your tweets or postings to continue the conference backchannel, or you may also search Twitter for this hashtag to view the tweets online. These social media efforts will help participants network and meet new colleagues prior to and during the conference.

Conference sessions and presenters may also engage online participants prior to, during, and after the conference with additional information.

AttireCasual attire is welcome. We recommend wearing layers, as the temperature in the meeting rooms is sometimes cold.

Location and ParkingThe City Engineers Annual Conference will be held at the Earle Brown Heritage Center, 6155 Earle Brown Drive, Brooklyn Center, Minnesota, 55430. For further information or directions, please visit www.earlebrown.com. Free parking is available surrounding the facility.

AccommodationsHotel rooms can be reserved at the Embassy Suites Minneapolis – Brooklyn Center Hotel, 6300 Earle Brown Drive, Brooklyn Center (conveniently connected to the Earle Brown Heritage Center by walkway). Make your reservation by calling the hotel directly at 763-560-2700. Ask for the U of M rate.

Continuing Education UnitsParticipants who attend the entire conference will receive 1.525 Continuing Education Units (CEUs). OneCEUisdefinedas10contacthoursofparticipationinanorganizedcontinuingeducationprogram.ACEUcertificatewillbesenttoeachparticipantaftertheconference.ApermanentrecordofCEUsearnedwillbemaintainedbytheUniversityofMinnesotaOfficeofAdmissionsandRecordsTranscriptOffice.

Please visit the following website for pertinent information about PDH requirements: mn.gov/aelslagid/conted.html#go.html

2016 City Engineers Annual Conference Planning CommitteeJeff Johnson, Co-Chair, City of MankatoJoseph Rhein, Co-Chair, Bolton & Menk, Inc.

Kevin Bittner, Bolton & Menk, Inc.Todd Blank, Short Elliot Hendrickson, Inc.Steven Bot, City of St. MichaelKent Brander, HydromethodsDan Coyle, Kimley-Horn and AssociatesMarc Culver, City of RosevilleMorgan Dawley, WSB & Associates, Inc.Jen Desrude, City of BloomingtonKlayton Eckles, City of WoodburyKent Exner, City of HutchinsonDan Faulkner, Bolton & Menk, Inc.Jack Griffin, FOCUS Engineering, Inc.Matt Hansen, SRF Consulting Group, Inc.Debra Heiser, City of Saint Louis ParkJeff Hulsether, City of BrainerdJay Kennedy, WSB & Associates, Inc.Steve Klein, Barr Engineering CompanyMike Kuno, Short Elliot Hendrickson, Inc.John Maczko, City of Saint PaulWilliam Manchester, City of MinnetonkaRuss Matthys, City of EaganBob Moberg, AE2SLarry Poppler, City of Prior LakeMitch Rasmussen, State Aid for Local Transportation, Minnesota Department of TransportationRod Rue, City of Eden PrairieDavid Sonnenberg, StantecJim Studenski, TKDADan Sullivan, Minnesota Department of TransportationMichael Thompson, City of Maplewood

Heather Dorr, University of MinnesotaZack McGough, University of MinnesotaKatherine Hagberg, University of Minnesota

For Further InformationKatherine HagbergCollege of Continuing EducationUniversity of Minnesota612-624-4230cceconf3@umn.edu

www.ceam.org

Registration FormZM CF0026Annual Meeting of the City Engineers Association of Minnesota

January 27−29, 2016

Mail to:CCE Registration CenterUniversity of Minnesota201 Coffey Hall1420 Eckles AvenueSaint Paul, MN 55108

Fax to:612-624-5359

Online:www.ceam.org

If your check is returned because of insufficient funds or closed account, or because you have made a stop payment request, you will be charged a check handling fee of $20. The information on this form is private data, used to identify and locate you, obtain payment, and enable instructors to better know their audience. Name, address, and payment method are mandatory. Information on this form may be shared with instructors and program cosponsors.

The University of Minnesota shall provide equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity or gender expression.Disability accommodations for this event will be provided upon request. This brochure is available in alternate formats. Please call 612-625-5960.CPE-0816-01/10.15

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Registration Fees $305 – Conference (not including lunch on Friday) $320 – Conference plus lunch on Friday

2016 CEAM Membership Fees $60 – Full membership $60 – Associate membership

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