OCTOBER 24TH & 28TH, 2014HEART OF ILLINOIS UNITED WAY

RFP BIDDER’S RFP BIDDER’S CONFERENCECONFERENCE

WELCOME

Timeline for Proposals

Acceptable Proposals

Issue Areas

Grant Application

Scoring System

Submitting

Expectations

Important Tools

2

PRESENTERS

Darla Ardis, Fund Distribution-Outcome Specialist

Don Johnson, VP of Community Investment

Tim Neuhauser, Board of Directors- Vice Chair- Community Investment

3

TIMELINE FOR PROPOSALS

Date Event

Friday, October 24th Grant Announcement and RFP Workshop #1

Tuesday, October 28th Grant Announcement and RFP Workshop #2

Thursday, October 30th RFP Available Online

Friday, January 9th at Noon Grant Applications Due to HOIUW

Late February to Early March Funded Programs Meet with Issue Area Grant Review Volunteers

Mid- May Present Recommended Funding Amounts to Board of Directors

Late May Award Letter Mailed to Agencies for 2015/2016

4

TIMELINE FOR PROPOSALSMEETINGS WITH GRANT REVIEW VOLUNTEERS

Self-Reliance Children and Youth Health and Rehabilitation

Strengthening Families

Tuesday, February 17th

8am-12pm

Friday, February 20th 8am- 12pm

Tuesday, March 3rd

8am- 12pmFriday, March 6th

8am- 12pm

Wednesday, February 25th

1pm- 5pm

Friday, February 27th

1pm- 5pmWednesday, March 11th

1pm-5pm

Friday, March 13th

1pm- 5pm

5

ACCEPTABLE PROPOSALS

Proposal must be complete

Every question must be answered in full

Proposal must be submitted to correct issue area

Indicators must be present and transparent

Program must truly focus on HOIUW indicators

Answers must be kept to space provided

Original and 26 copies must be provided

Applications will not be accepted after the deadline

Friday, January 9th, 2015 at 12pm

6

ACCEPTABLE PROPOSALSREQUIRED INDICATORS AND INDICATOR LANGUAGE

Approved by the Board of Directors

Unveiled June 2009

Adjustments made in 2012

7

ACCEPTABLE PROPOSALSATTACHMENTS

Include

Assessment tools used to measure indicators

Cover Page

Table of Contents

Database tracking example

Two page maximum

Do Not Include

Marketing materials

Unrelated program flyers

Fundraising flyers or requests

Business cards

8

ISSUE AREASSELF-RELIANCE

HousingJob Training/Supportive

EmploymentIndependent

Living SupportAdult Education

Housing1of 2

90% find affordable housing

Continuous Housing

2 of 2

75% of clients from

Housing continue

to be housed for

at least one year

Employment

1 of 3

45% find employm

ent

Continuous

Employment

2 of 3

75% of employed

clients from

Employment

continue to be

employed for at

least one year

Increase Income3 of 3

50% of employed

clients increase income

Optimal Independence

1 of 1

95% remain independent while utilizing basic life

resources

Gained Knowledg

e1 of 2

85% increase knowledge of life skills in subject areas

addressed

Behavior Change2 of 2

70% demonstr

ate learned

skills leading to positive behavior change

Ind

icato

r(s)

and M

easu

rem

ents

ISSUE AREASCHILDREN AND YOUTH

Child Development Youth Development Prevention/Intervention

Safe Environment

1 of 2

90% find safe,

affordable childcare

with a DCFS license to operate,

DCFS annual compliance evaluation report, and

parent feedback survey

Pre –K Academic Success2 of 2

85% demonstrate and maintain

age appropriate

skills in social-

emotional, pre-literacy, and math

skills

Academic Success1 of 1

85% achieve grade level academic success in

reading and math

Youth Life Skills Gained Knowledge

1 of 2

85% increase knowledge of healthy life

skills

Demonstrate Learned

Skills2 of 2

85% demonstrate learned skills

leading to positive behavior changes

Gained Knowledge

1 of 2

85% increase knowledge in

decision-making and

problem solving

Demonstrate Skills

2 of 2

85% demonstrate learned skills that lead to

positive behavior changes

Ind

icato

r(s)

and M

easu

rem

ent

ISSUE AREASHEALTH AND REHABILITATION

Health Education/Prevention Health Treatment/Services

Physical Ability1 of 1

40% increase

or maintain physical fitness to healthy level

Basic Education High-Risk Education

Medical, Oral, Vision

Mental Health Substance Abuse

Gained Knowled

ge1 of 2

85% indicate knowledge gain

Changed Behavior2 of 2

50% indicate

a positive behavior change

Gained Knowled

ge1 of 2

85% indicate knowledge gain

Changed Behavior2 of 2

70% indicate/demonstra

te a positive behavior change

Compliance

1 of 2

80% comply

with healthy treatment goals

Health Improvem

ent2 of 2

80% of compliant clients improved their overall health

Compliance

1 of 2

75% comply

with mental health

treatment goals

Health Improvem

ent 2 of 2

75% of compliant clients

demonstrate

improvement in

presenting

issues

Compliance

1 of 2

50% comply

with health

treatment goals

Health Improvem

ent 2 of 2

50% of compliant clients

will abstain

from substance abuse

Ind

icato

r(s)

and

Measu

rem

ent

11

ISSUE AREASSTRENGTHENING FAMILIES

Case Management Crisis Services Parenting Skills Legal Support

Demonstrate Gained

Skill1 of 2

85% demonstrat

e life manageme

nt skills

Behavior Improveme

nt2 of 2

80% demonstrat

e improveme

nt in presenting

issues

Response Time1 of 2

Response to crisis call is

within 5 minutes

Coordinated Service Efficiency

2 of 2

95% experience

crisis resolution

Demonstrate Gained

Skills1 of 2

90% demonstrate adequate

and appropriate interperson

al skills

Changed Behavior

2 of 2

90% demonstrate a positive

behavior change

Legal Advice1 of 2

95% report understanding of legal

advice given to resolve

their case

Case Resolution

2 of 2

95% experience legal case resolution

Ind

icato

r(s)

and

Measu

rem

ent

12

GRANT APPLICATIONCOVER PAGE

GRANT APPLICATIONCOMMUNITY NEED

Community Need (Please limit each response to fewer than 250 words)

1.Explain why this program is needed in our community utilizing the HOIUW 2014 Community Assessment.

2.Identify the goals of this program.

3.Describe how the goals of this program align with the HOIUW Issue Area Indicators.

14

GRANT APPLICATIONPROGRAM STRUCTURE

Program Structure (Please limit response to fewer than 250 words)

4.Describe the program structure. (When, how (including activities), and where are services delivered?)

15

GRANT APPLICATIONCLIENT MANAGEMENT

Client Management (Please limit each response to fewer than 100 words)

5.Identify intended client population and demographics on Attachment A.

6.Describe how agency will market the program and recruit clients to fulfill proposed projections.

7.Describe how you will collect client feedback data.

8.How will your agency use the client feedback data?

16

GRANT APPLICATIONLEADERSHIP

Leadership (Please limit each response to fewer than 100 words)

9.Identify agency leadership title and qualifications.

10. Describe board of directors’ role in program progress review.

11. Describe agency leadership role in program progress review.

12. Describe board of directors’ role in program fiscal review.

13. Describe agency leadership role in program fiscal review.

17

GRANT APPLICATIONPROGRAM STAFF

Program Staff (Please limit each response to fewer than 100 words)

14. Identify key program staff, titles, and qualifications.

15. Describe program staff involvement with program progress review.

16. Describe program staff role in program fiscal review.

17. Describe use of volunteers (if any), their training, and what they do.

18

GRANT APPLICATIONOUTPUTS

Outputs (Please limit response for each output to fewer than 100 words)

18. Describe your outputs and how they will lead to your outcomes

19

GRANT APPLICATIONOUTCOMES

Outcomes (Please limit response for each outcome to fewer than 100 words)

19. Describe how your program will make progress towards quarterly outcomes and meet annual benchmarks.

20

GRANT APPLICATIONMEASUREMENT PROCESS

Measurement Process (Please limit each response to fewer than 100 words)

20. Describe how the program measurement tools correspond directly to the HOIUW indicators you are measuring.

21. Describe the plan to evaluate program data to ensure continued program viability

21

GRANT APPLICATIONCOMMUNICATION

Communication (Please limit response to fewer than 250 words)

22. Describe how overall program will be communicated between board of directors, agency leadership, volunteers (if applicable) and program staff.

22

GRANT APPLICATIONFUNDING & COST OF SERVICE

Funding & Cost of Service (Please limit each response to fewer than 250 words)

23. How will HOIUW grant funds be utilized to achieve program goals?

24. Describe, if any, collaborations you have with other agencies etc. & what they do

25. If additional funding became available, please describe in detail how your agency would use it.

26. Identify Project Cost of Service on Attachment B

27. Describe any anticipated funding changes or special circumstances.

28. Identify Program Revenue & Expenses on Attachments C, C.01 and C.02

23

GRANT APPLICATIONADDITIONAL INFORMATION

Additional Information (If Applicable, please limit response to fewer than 250 words) (please do not include a success story here)

29. Please share any additional information that you would like for the grant reviewers to know.

24

GRANT APPLICATIONATTACHMENT A

GRANT APPLICATIONATTACHMENT B

26

GRANT APPLICATIONATTACHMENT C

GRANT APPLICATIONATTACHMENT C.01

GRANT APPLICATIONATTACHMENT C.02

29

GRANT APPLICATIONCHECKLIST

30

SCORING SYSTEM

Community need

Program structure

Client management

Leadership

Program staff

Outputs

Outcomes

Measurement process

Communication

Funding and cost of service

Attachments

990/ Audit ratios

Memorandum of agreement

Past history with FDCIP

31

SUBMITTING

Original and 26 copies must be provided

Deadline must be met

Friday, January 9th, 2015 at 12pm

No changes/corrections are allowed after submission

Send submissions to

Beth HardyHeart of Illinois United Way509 W. High StreetPeoria, IL 61606

32

EXPECTATIONS

HIPPA issues

Program audit

Leadership

FDCIP dedication

Submitting timely reports

33

IMPORTANT TOOLS

www.hoiunitedway.org

Grant application

Directions

Indicator language

Rubric

Community Assessment

34