October 19, 2012

The bookstore needs all Spring 2013 semester textbook and course materials orders by Oct. 30 to be compliant with the federal government Higher Education Opportunity Act. Your action now allows students to see textbook and course materials information as they register for classes and helps them receive more money at buy back. The UofL bookstore shares textbook and course materials information with other off-campus bookstores that request the information. Direct questions to Sally Molsberger.

Review your biographies and photos currently on the School of Music website.

If you don’t have a bio, please write one (150-250 words) and send to Debbie Hawley via email.

If you would like a new photo for the site, or you need one to post, please notify Matt Crum.

Next week the school distributes for comments our inventory of music alumni for faculty input / updates.

As distributed in September meeting

Michele Thompson, the new undergraduate advisor, begins her work in the school on October 30th.

Shawn Brock, piano technician, is relocating to Louisville from Las Vegas, and will begin at the school on November 6.

Replacement position in Music History / Literature is underway, with applications commencing review November 12.

Music Education position almost ready to launch, with search committee invitations to be extended.

Anne Marie de Zeeuw announced retirement last week, permission sought from Provost’s Office to retain the faculty line resources and commence a search for a successor.

LL 22 renovations will begin later this month to create an on-site clinic for music therapy services

Roof and skylights to be replaced from spring hail damage.

Video Screens on Cardinal Blvd, installed but not yet operational.

School groups that want to use our facilities, particularly for concerts in our hall, pay for that use at our most discounted rate.

However, if a faculty member or program sponsors the school event, the event becomes / belongs to the school and qualifies for our $50 charge if the faculty member is involved in the event in some meaningful way; adjudicator, clinician, conductor, performer, etc.

Ad hoc advisory committee membership Naomi Oliphant Jack Ashworth Krista Wallace-Boaz Stephen Mattingly

Two organizational structures within the School: Departments or Divisions, and Areas.

Departments (divisions) for purposes of making faculty committee assignments, annual faculty reviews and personnel actions, course scheduling, university reporting, budget administration.

Areas for course staffing recommendations and curricular recommendations

Within division of Music Performance Studies, areas are organized as follows:

Applied Music Studies Wind and Percussion Studies Orchestral Strings, Harp, and Classical Guitar Keyboard Performance and Pedagogy Voice Jazz Includes literature, pedagogy, like inst.

ensembles

Ensemble Performance and Leadership Conducted ensembles Chamber music and coached ensembles Conducting studies and leadership

Within Department (division) of Music Foundations and Professional Studies, areas are organized as follows:

Theoretical StudiesHistory and LiteratureCreative Studies and CompositionMusic TherapyMusic Education and Certification

Still under discussion Implications for policy document

amendments Administrative leadership and staff

support Allocation of budget resources ▪ General funds to departments▪ Endowments and gift funds to areas▪ Financial aid administered centrally

  Very strong influence to consider UofL in Music

auditioners not attending attending music faculty 43% 29% high school music teacher 29%

16% music admissions 14% 13% UofL music student 14% 26% private music teacher 7%

26%   Initial ranking of interest 79% 2nd choice or lower 72% 1st

or 2nd in UofL Music choice

Number of auditions in 57% 2-4 auditions 29%addition to UofL 29% 5+ auditions 3%

  Music scholarship offers 50% 3-4 offers 10% 3-4

offers36% 1-2 offers

 Academic scholarship offers57% 3-4 offers 13% 3-4 offers42% 1-2 offers

Overall cost to attend UofL 29% more 16% more29% same 52% same43% less 32% less

  

“Very Important” influence on decision:reputation of music school 71% 77%degree programs offered 71% 52%overall cost to attend 71% 45%

Looking at combined data from all respondents, ranking of factors:  1. Reputation of music school 2. Overall cost to attend 3. Degree programs offered 4. Reputation of university 5. Music facilities 6. Contact with applied faculty 7. Location

 

Matt Crum

University Scorecard

2012-2013 is the year of anniversaries; the 10th in our relationship with the Szymanowski Academy in Katowice, the 20th of the Annual Music Faculty Gala, the 75th of the Chamber Music Society, and the 75th of the Louisville Orchestra.

The Cardinal Singers continue its string of invitations to perform at the national ACDA meeting in March, 2013 and the Wind Ensemble earned an July, 2013 invitation to Switzerland to perform for a symposium of wind music in Interlaken.

For the annual M.L.King celebration in January,2013 the school joins with St. Stephens Church in premiere of Andre Wilson piece on M.L. King.

In late March, 2013 the school and UofL partners with the LO in a consortium grant from the Nat’l Endowment for the Humanities in a program entitled “Copland in Mexico” featured in LO Classics series and in a chamber music concert at UofL.

In late April/early May the Grawemeyer Players premieres a new Sebastian Currier work celebrating the 75th anniversary of the Chamber Music Society.

The school is invited to take part in Dr. Ramsey’s Presidential Outreach program by presenting a concert in Bowling Green on September 24 at the new Southern Ky Performing Arts Center (SKyPAC).

The school will support the annual Homecoming Celebration by partnering with Alumni to present a Big Band Homecoming Bash at the Henry Clay on Friday, Oct. 19.

The school exceeded tuition budget by $58,000 on expectation of about $4 million.

3.2% in redux in FY 2012&2013, not 4% which saves about $40K in general funds.

Divisions did very well in adjusting spending and stayed within budget expectations.

Pre-collegiate dance budget improved to a point of near-balance at end of FY ‘12.

School anticipates a positive balance when all accounts are reconciled for FY ‘12.

Support for graduate fellowships from SIGS was strongly leveraged by the school.

The Community Music Program balance sheet continues to be problematic.

Technology costs for faculty / staff equipment replacement spiked in FY’12.

Music equipment replacement / repair costs exceeded budget.

Yields from endowment / new endowments have not yet bounced back because of investment market conditions.

Expectations for tuition budget increased by $¼ million. New student enrollments will be important, as will retention of all students.

Current budget scenarios met through : Use of the school’s previous FY balance for

current year. Redux of funding for expense spending in

printed music, guest artists, copying /printing. Faculty / staff searches at entry / junior level.

Other exp. budgets reduced & rebalanced in Jan.

Video-linked faculty for scheduled courses in music therapy

Additional on-line courses brought into schedule.

Music entrepreneurship workshops and seminars presented by Jennifer Potochnic.

Performance enhancement coaching from Harry Pickens.

Completion of Ideas to Action video series of course exemplars in critical thinking in music.

In an initiative to shift time usage, divisions are asked to consider use of blended content delivery incorporating web-based instruction with face to face instruction by substituting on-line modules for blocks of instruction, or reducing # of class meeting times weekly.

Ensemble division is asked to consider the feasibility of modular rehearsal /performance schedules to provide more flexibility in student scheduling, repertoire studied, and faculty flexible time.

Consider the addition of two additional tracks for music education certification in instrumental music and in vocal music P-12.

Music education course syllabi content review with teams of K-12 teachers working with music ed class faculty members.

Undergraduate Honors program in Music String Education / String Academy / Suzuki

Strings / Suzuki Teacher Education /connections with El Sistema through Marie Racine

Workshops with Delphi Center at the School of Music dealing with designing web-based instruction.

Faculty SearchesReorganization of the schoolRecruiting and Outreach CommitteeConvocation revisitedPolicies for technology supportPrinting in the computer labs

Put the schedule of faculty meeting dates and student audition days on your calendars.

Review your biographies and photos currently on the website. If you don’t have a bio, please write one (150-250 words) and send to Debbie Hawley via email. If you would like a new photo for the site, or you need one, please notify Matt Crum.

 $4,723,612 Full and Part-time Faculty,

Administration, and Staff Salary & Benefits costs for FY 2012.

$1,732,000 Music financial aid spent from endowments / music budget. (endowments, $1.1 million, and general funds, $675,000.

$6,455,612 Subtotal for personnel and music financial aid.

 

$628,239 Operational expenses for FY 2011 excluding student touring. (Funding sources include endowments, gifts, and general fund sources.)

$7,083,851 Budget total minus student touring. General fund monies allocated to SoM are $5.73 million, leaving the balance of our spending from endowments / gifts.

As we seek to identify how to best reduce our general funds budget by $229,300, what are critical elements / priorities?

Maintaining music major enrollments to meet anticipated tuition generation requirements in excess of $4 million for FY 2012 and $4,240,000 (est.) in FY 2013.

  Maintenance / growth of general education music curriculum as a matter of mission and maintaining total credit hour generation for the school.

Meeting our obligations to reduce our general fund budget will doubtless require a combination of strategies. Some will be relatively benign and not apparent to the casual observer. Others will be very apparent. Here are some possible conceptual strategies that the school may consider…

#1 Eliminate programs equivalent / approaching the amount of the budget reduction. +This strategy has the advantage of leaving programs

that remain in the school largely undisturbed and could increase resources to remaining programs because of a redistribution process.

- The process of identifying programs for elimination the process for elimination of tenured and other faculty, and the subsequent reduction of enrolled / potential students are all problematic.

- Conflicting answers between mission, values, and program elimination.

#2 Reductions in expense spending followed by personnel and / or financial aid spending until the target reduction is reached. If given permission to replace four tenure-track faculty,

these would all be assistant professor status (creates $40,000 - .69% of university budget). (total .69% redux)

Reduce general fund expense spending by $30,000 and use/convert unused scholarship dollars to general fund sources for expense spending in the spring semester ($30,000 - .52%). (total 1.21% redux)

Shift support for all special events from general funds to endowed / gift / revenue source of funds. ($15,000 - .26%). (total 1.37% redux)

Cancel automated call director ($17,500 - .30%). (total 1.67% redux)

Reduce / eliminate spending for guest artist, travel, touring, equipment, technology support from general funds and shift remaining costs to endowments / gifts. This will impact Digital Lab, Faculty / Staff technology support, division-funded guest artists, instrument replacement (reduction of $30,000 in spending - .52%). (total 2.19% redux)

Reduce spending for marching band by same increment as SoM reduction ($17,600 - .30%). (total 2.49% redux)

Eliminate expenditures for desktop printing. (creates savings in printer tax and supplies, $4,000 - .06% ) (total 2.55% redux)

Reduce / eliminate archival recording expenses from general fund sources and shift necessary spending to fee increases, ie. recording fees for student recitals ($8,000 - .14%). (total 2.69% redux)

 $162,100 total value of reductions in these actions, leaving a balance of $67,100 in reductions to identify.

Where do we find another $67,200 in reductions? Combinations of: financial aid, elimination

of open faculty positions, elimination of CMP and/or Dance Academy if not able to achieve positive revenue position, overall reduction of spending for part-time faculty members, shift assignments from part-time to full-time faculty members.

Breakdown of expense spending for FY2011 from general funds, gifts, endowments.

Faculty travel $24,280. Guest artists $21,260. Instructional supplies $4,950. Printed music $44,770. Office supplies $20,830. Operating services $22,370. Postage $5,844. Printing $26,885. Public rel., marketing, $51,650. Receptions, dinners Short-term visit artist $4,450.

Student recruitment $5,337 Student travel $81,570 Contract (maint, recordings,

$154,000 tuning, filming, moving Technology services $39,235 Telephone, email $33,104 Other expenses (opera exp,

$95,450 Grawemeyer award, camps)