Bookstore System

7/23/2019 Bookstore System

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BOOK STORE SYSTEM

1) INTRODUCTION TO SYSTEM

1.1) DEFINITION

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BOOK STORE SYSTEM(1) INTRODUCTION TO SYSTEM

Roopal Book Store is located at Mota Bazar, Anand (Gujarat). Mr. Bipin

Panchal is the owner of this Book tore. !he "ain reason for settin# up the Roopal

Book Storewas that there was no such $ook tore in that area that pro%ided all the

t&pes of $ooks to the students with #ood discount.

!he 'oopal tore deals with "an& thin#s i.e. Purchase, ales of the Books,

Maintenance of Books, etc. !he Book tore $rin#s the Books fro" its #o down and

sales the Books at their Book tore.

!he Book tore "aintains the record of the current rate of the Books. t also

"aintains the records of their endors (uppliers). t updates re#ularl& da& * to * da&.

(1.1) DEFINITION

Book store s&ste" will co"puterized the process like in+uir& of the $ooks,

selectin# the particular supplier for the order, placin# the order either $ased on in+uir&

or direct, recei%in# the order, "aintainin# the stock of order.

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BOOK STORE SYSTEM

2) INTRODUCTION TO EXISTING SYSTEM

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BOOK STORE SYSTEM

(2)

INTRODUCTION TO EXISTING MANUAL SYSTEM

-istin# s&ste" is $ased on "anual work and all the process are done

"anuall&, so the& "aintain re#isters and files for recordin# all the details of the

s&ste".

!he& "aintain se%eral re#isters for recordin# the entr& of dail& transactions

such as Purchase of Books fro" the endors as well as ales of the Books to the

custo"ers, etc.

!he& "aintain the record of the Books so the& keep each and e%er& infor"ation

re#ardin# the Books in the Book "aster file. n the si"ilar fashion the& "aintain the

records of their %endors so the& keep each and e%er& infor"ation re#ardin# their

%endors in the %endors "aster file.

!he& keep the $ill $ook or cash$ook to "aintain the record for each sale of the

Book or transaction in the Book tore.

!he& "aintain the re#ister or $ook for their %endors so the& can pa& the "one&

to the" after so"e ti"e.

!hus "aintainin# part& infor"ation, Book infor"ation, part& transaction,

usto"er transaction and all the thin#s are done "anuall&.

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BOOK STORE SYSTEM

3) REGUIREMENT OF ANALYSIS

3.1) NEED TO DEVELOP SUCH SYSTEM

3.2) SCOPE OF SYSTEM

3.3) BOUNDARIES OF PROPOSED SYSTEM

3.4) OBJECT OF PROPOSED SYSTEM

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BOOK STORE SYSTEM 3.) FACT GATHERING TECHNI!UES

() RE!UIREMENT OF ANALYSIS

(.1) Nee" to "e#elop $%&' $$te

(/) Answer the +uestion whether a new s&ste" is to $e installed or not0

(1) 2eter"ine the potential of the e-istin# s&ste".

(3) "pro%e the e-istin# s&ste".

(4) 5now what should $e e"$edded in the new s&ste".

(6) 2efine the pro$le"s and o$jecti%e in%ol%ed in a project.

(7) A%oid costl& repairs at a later sta#e when the s&ste" is i"ple"ented.

(8) A%oid crash i"ple"entation of a new s&ste".

(8) A%oid the 9:ardware Approach; i.e. #ettin# a co"puter first and then

decidin# how to use it.

(.*) SCO+E SYSTEM

As a part of the preli"inar& stud&, the scope of the s&ste"(a $road perspecti%e

of what the s&ste" is #oin# to do ) has to $e clearl& outlined. !his is useful for

esti"atin# the a"ount of effort re+uired, the cost in%ol%ed etc.

n an& Book tore Purchase and ales depart"ent pla& an i"portant role to

produce #reat i"a#e in "arket.


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BOOK STORE SYSTEM

(.) BOUNDARIES OF +RO+OSED SYSTEM

!he $oundar& of the s&ste" is the $oundar& of the Book tore which encloses

the different depart"ents includin# the purchase and sale depart"ent which interact

with the e-ternal entities as endor and usto"ers.

(.,) OB-ECT OF +RO+OSED SYSTEM

!o pro%ide +uick and efficient "eans for perfor"in# sales related acti%ities and

to effortlessl& #enerate report of the s&ste".

!o pro%ide +uick and efficient "eans of perfor"in# Purchase related acti%ities

and to effortless #enerate report of the s&ste".

!o auto"ize the work such as $illin#, Book record, endor record, etc.

!o auto"ize the different t&pes of reports.

+ROBLEM IDENTIFICATION/

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BOOK STORE SYSTEM!he phase of s&ste" anal&sis process deals with pro$le"s, which are affectin#

in the current "anual s&ste". !he pro$le"s are those, which are affectin# the Roopal

Book Storein its dail& routine work.

As the #rowin# trend in nfo!ech


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BOOK STORE SYSTEM!he pro$le" occurs when the sale of Book is "ore and when the "onthl&

report or $ill is #enerated then the owner has to #o throu#h lots of records and which

is %er& tedious task.

T0e Co2$%024 3

t is %er& ti"e consu"in# process to write each and e%er& entr& in the data$ase

re#ister. Also it takes a lot of ti"e if all the entries are repeated. n the s&ste"

processes such as "akin# different t&pe of reports, $illin#, tedious calculations are

e-a"ples of ti"eDconsu"in# process in the s&ste".

t is also ti"e consu"in# process to know the total nu"$er of sale done or the

total purchase of $ooks done $& the 'oopal Book tore when written "anuall& $ut

throu#h co"puterized s&ste" it takes less ti"e as it is speed& and accurate.

E"0t024 o Data3

Manual written data cannot $e chan#ed or edited once written. f there is a

"istake and if we tr& to ru$ and write it a#ain it "akes the re#ister %er& dirt& and

untid&, which crates a $ad i"pression of the $usiness. f data is entered incorrect

whole docu"ent #ets incorrect while errors cannot $e easil& sol%ed $& editin# wron#l&

entered data.

f one had done so"e wron# entr& then to edit the data one has to #o throu#h

lots of records and, a#ain and a#ain editin# the record "akes it difficult to read.

Data I2$e&%r0t3

As the data is stored in files or re#isters, it is not in a secure place. As the

stora#e "edia here are files and $ooks or re#isters there are chances of #ettin# these

stora#e "edia lost, torn, or it "a& #o in the hand of wron# person, which can destro&

the data$ase, or it can also $e destro&ed accidentall&. Also in the s&ste" data should

$e shown to the person accordin# to his position and post in the office, e%er&$od&

should not $e allowed to use all the data.

f the data #oes in the hand of wron# person then heEshe "a& take the

ad%anta#e of the data and the Book tore "a& #o in loss. o securit& is the "ajor

aspects of the Book tore.

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BOOK STORE SYSTEM Report Ge2erat0o23

After a certain ti"e period if the user wants to checks his total sales or total

profit or total e-penditure or "onthl& sale and si"ilar is the case with purchase than it

$eco"es %er& tedious for the owner to check all the respected date and accordin# to

the data creatin# respecti%e reports for the transactions. A co"puterized s&ste"

ha%in# report "akin# facilit& can do this jo$ easil& and also the owner can draw

different t&pes of charts and dia#ra"s to "ake hi" understand the ups and downs of

his Book tore.

504' Data Re"%2"a2&3

As "entioned in the current s&ste", due to "aintenance of so "an& re#isters there is

a hi#h redundanc& of data i.e. sa"e data is recorded repeatedl&.

Data I2&o2$0$te2&3

:ere as "entioned in the a$o%e step the sa"e infor"ation is written in "ore than

one place that creates the pro$le", when there is a chan#e or deletion in the recorded

data.

(.6) FACT GAT5ERING TEC5NI!UES

nfor"ation #atherin# in an& or#anization is not an eas& task.

it has to $e #athered in an or#anized wa& so that

(a) No $$te "eta0l$ are let o%t.

(7) R04't pro7le$ are 0"e2t00e".

(&) Repet0t0#e 8ork 0$ a#o0"e".

(") 9ro24 or 02&oplete "eta0l$ are 2ot &olle&te".

!o do this, a proper search strate#& "ust $e decided first, search

strate#& includes selectin# infor"ation sources and search "ethods.

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BOOK STORE SYSTEM t also includes "odelin# "ethods to "ake sense out of infor"ation so

collected.

:ere an o%erall idea a$out the search "ethods or fact #atherin#

techni+ues which are used while #atherin# the infor"ation, the& are=

(1) I2ter#0e8024.

(*) Re&or" 02$pe&t0o2.

() O7$er#at0o2.

!hese techni+ues are used in s&ste" anal&sis and desi#n sta#e.

ha%e %isited a "an& ti"es at the or#anization to #et infor"ation as well as the

$asic pro$le"s which are occurrin# in the current e-istin# "anual s&ste". As each

and e%er& person in the or#anization has different t&pes of jo$ to $e done so "et

so"e of the people of the or#anization.

(1) I2ter#0e8$3

nter%iew allows the anal&st to collect or #ather the infor"ation fro" the

indi%idual or #roup who are #enerall& the current user of the e-istin# s&ste" or

potential user of the proposed s&ste".

!he& "a& $e "ana#ers or e"plo&ee of the fir" itself who pro%ide the data for

the proposed s&ste" and who will $e affected $& it.

As far as inter%iew is concerned, it is a ti"e consu"in# process.

t is a $asic source of +ualitati%e infor"ation.

t allows the anal&st to disco%er areas of "isunderstandin#, indication of

resistance to the proposed s&ste".

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BOOK STORE SYSTEM nter%iew could $e (a) tructured ($) Fnstructured.

(/) Str%&t%re"3

:ere, it uses standardized +uestions as far as response of the +uestions is

concerned the& are di%ided into two for"ats=

(a) ?pen response for"at=

:ere the +uestions are answered in ones own words.

($) losed response for"at=

:ere set of prescri$ed answers is used.

(1) U2$tr%&t%re"3

:ere the +uestions are worded to suit the respondent that pro%ide the infor"ation

a$out the areas o%erlooked or not thou#ht to $e i"portant.

Ad%anta#es and 2isad%anta#es of structured and unstructured inter%iewin#=

AD:ANTAGES3

(/) Str%&t%re"3

nsures unifor" wordin# of +uestions to all respondents.

as& to ad"inister and e%aluate.

Cess inter%iew trainin# re+uired.

'esult in shorter ti"e.

(1) U2$tr%&t%re"3

Huestions can $e worded to suit the respondent.

Ma& produce the infor"ation a$out the areas o%erlooked or not thou#ht

to $e i"portant.

DISAD:ANTAGES3

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BOOK STORE SYSTEM(/)Str%&t%re"3

ost of preparation is hi#h.

uch hi#h le%el of structure "a& not alwa&s $e suita$le.

o"e respondent "a& resist to such structure.

(1) U2$tr%&t%re"3

nefficient use of inter%iewer and respondent ti"e.

'esults take a lon#er ti"e.

-tra ti"e re+uired for the collection of essential facts.

!he success of the inter%iew depends on the skill of the inter%iewer and

hisEher preparation for the inter%iew.

Anal&sts "ust also $e aware of the kinds of difficulties at so"e inter%iew,

and "ust know how to deal with the potential pro$le"s.

Fser inter%iews were conducted to deter"ine the +ualitati%e infor"ation. !hese

inter%iews which were unstructured inter%iews pro%ided opportunit& to #athered

infor"ation fro" respondents who are in%ol%ed in the process for a lon# ti"e.

!hese inter%iews pro%ided infor"ation such as

Acti%ities in%ol%ed in process of purchase.

Acti%ities in%ol%ed in process of sales.

Ci"itation of e-istin# s&ste".

!&pes and fre+uenc& of purchase.

!&pes and fre+uenc& of ales.

Problems faced by the user i the e!istig system"

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BOOK STORE SYSTEM

(*) Re&or" Re#0e83

t is said to $etter $elie%e in records than in people.

!hus a #ood anal&st alwa&s #ets facts fro" docu"ents.

An e-istin# s&ste" can $e $etter understood $& e-a"inin# e-istin# docu"ents,

for"s and files.

n record re%iew anal&st e-a"ine infor"ation that has $een recorded a$out the

s&ste" and users.

'ecords inspection can $e perfor"ed at the $e#innin# of stud& as an

introduction or later in stud& as a $asis for co"parin# actual operations with

what the records indicate should $e happenin#.

'ecords "a& include=

/)


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BOOK STORE SYSTEM 'ecords do not show how tasks are perfor"ed or what acti%ities are actuall&

occurrin# and where decision "akin# power lies.

Anal&st throu#h #ood anal&sis can #et answers to +uestions like=

/)


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BOOK STORE SYSTEM t is not the +uantit& of ti"e o$ser%ed is i"portant $ut the unorthodo- an#les of

o$ser%ation of the work content and "ethods are #oin# to $e rewardin#.

?$ser%ation #i%es anal&st the opportunit& to #o $ehind the scenes in an

or#anization to learn inside stor& to disco%er how thin#s work in new areas of

infor"ation.

?$ser%ation can look for=

(a) ?perational inefficiencies.

($) Alternate routes and procedures.

(c) nterruptions in the nor"al flow of work.

(d) !he usa#e of files and docu"ents.

(e) nfor"al co""unication channels, etc.

?n site o$ser%ation pro%ides close %iew of the workin# of the real s&ste".

:e can o$ser%e people, o$jects, docu"ents and occurrences of e%ents.

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BOOK STORE SYSTEM

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BOOK STORE SYSTEM

4) INTRODUCTION TO PROPOSED SYSTEM

(,) INTRODUCTION TO +RO+OSED SYSTEM

!he "anual s&ste" of Roopal Book Store is to $e co"puterized in order to

o%erco"e the pro$le"s, which affects the e-istin# "anual s&ste". o"puterizin# the

e-istin# s&ste" with the help of so"e pro#ra""in# lan#ua#e, data$ase packa#e

ease the work of the s&ste" up to a #reat e-tent.

Generall&, there has $een a criterion to work on an& jo$ or task for a specific

purpose. >o$od& works without specific detailed infor"ation a$out the particular task

he is perfor"in#. !hus, an& transaction can $e perfor"ed such as Purchase, ales

and Maintenance of Books. n the new co"puterized s&ste" the $asic and the initial

first step is to ask for a specific user lo#in na"e and password for it, thus it can also

take care of data securit&, now after when the user enters the necessar& details in the

lo#in na"e and password it checks for the correct password and allows the user of

the s&ste" to enter the "ain pa#e.

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BOOK STORE SYSTEMAs the user is inside the s&ste", the first screen of the s&ste" would $e a

welco"e "essa#e and a list of "enus.

n the usto"er Master screen the user can Add, dit, 2elete, a%e and

search an& particular record just $& selectin# the usto"er >u"$er fro" the list.

n the Author Master screen the user can Add, dit, 2elete, a%e and search

an& particular record just $& selectin# the Author >u"$er fro" the list.

n the Pu$lisher Master screen the user can Add, dit, 2elete, a%e and search

an& particular record just $& selectin# the Pu$lisher >u"$er fro" the list.

n the Book Master screen the user can Add, dit, 2elete, a%e and search an&

particular record just $& selectin# the Book >u"$er fro" the list.

n the endor Master screen the user can Add, dit, 2elete, a%e and search

an& particular record just $& selectin# the endor >u"$er fro" the list.

n the Purchase screen the user can Purchase the particular Books and the

screen will #i%e the a"ount as well as the total a"ount of these Books.

n the ales screen the user can sales the particular Books and the screen will

#i%e the a"ount as well as the total a"ount of these Books.

n the si"ilar wa& the ale of Books is perfor"ed. !he user can sale the

particular Books and the screen will #i%e the a"ount as well as the total a"ount of the

ite"s.

!he user can easil& find all the data an& ti"e with out wasta#e of ti"e throu#h

selectin# specific "enu used for specific purpose.

After the transaction is co"pleted the user can lo# off fro" the s&ste" $&

si"pl& +uittin# fro" the s&ste". A#ain if the user wants to enter in the s&ste" he "ust

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BOOK STORE SYSTEMinput the specific userna"e and password to enter. !he s&ste" will not allow an&

wron# password and will not allow to enter the s&ste", thus it is safe fro"

unauthorized access of the Book tore;s data.

TOOLS INFORMATION

M0&ro$ot :0$%al Ba$0& ;.< Fro2t=E2"/3

!o de%elop an& s&ste" alon# with the $ackDend tools which pro%ide access to

the data$ase and also sol%es the data$ase +ueries like oracle, to "ake a s&ste"

interacti%e with the user the use of frontDend tools co"es into the picture. !he frontD

end tools "ake the user interface with the s&ste" easier and also pro%ide a userD

friendl& en%iron"ent to the s&ste".

!his rich lan#ua#e ena$les &ou to de%elop "an& different t&pes of applications.

Kou can create &ou can create pro#ra"s that intersect with the hardware.

t is a pro#ra""in# lan#ua#e used to create window $ase application. isual

Basic is an old BA (Be#inners AllDpurpose &"$olic instruction code) lan#ua#e. t

"akes it %er& eas& to #et the user interface portion of &our application up and runnin#.

:undreds of functions and latest technolo#ical ad%ances ha%e $een added to

the lan#ua#e to "ake it an industrial * stren#th de%elop"ent en%iron"ent suita$le for

al"ost "& t&pe of windows application. !his is especiall& true with the ad%ent of

internet pro#ra""in# and o$ject oriented pro#ra""in#.

Microsoft isual Basic 7.L is one of the frontDend tool pro%ided $& Microsoft

nc. Microsoft isual Basic 7.L pro%ides a fast wa& to de%elop applications for

Microsoft


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BOOK STORE SYSTEMo"e of the "ain eat%re$of :0$%al Ba$0& ;.


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BOOK STORE SYSTEM isual Basic allows &ou to adopt "ore of parallel approach, with

independent sections of code for each option that the user "a& select.

!his is known as %ent dri%en pro#ra""in# lan#ua#e.

isual data tools (2!).

A2? 2ata ontrol (A2?2).

2ata report desi#n and 2ata for" wizards.

t also helps the user with the HC editor.

B& connectin# it with ?racle, HC state"ents can $e run and ter"inated

throu#h isual Basic 7.L.

isual Basic o"ponent creation.

!he lan#ua#e is %er& eas& and it pro%ides a %er& userDfriendl&

en%iron"ent while pro#ra""in# in isual Basic 7.L.

Packa#in# and 2eplo&"ent wizard.

Allows for the creation of pDcode and nati%e code files. pDcode is a

tokenized fro" of &our source code that will $e $roken down at runti"e

into "achine code, which is wh& isual Basic will create this

inter"ediatel& for"s.

an $e e-tended easil& throu#h the use of windows AP calls, hundreds

of third part& controls and 2CCs, and inte#ration with other windows

applications throu#h ?M and 2?M.

:as a shorter learnin# cur%e and de%elop"ent ti"e than ENN, 2elphi,

and e%en Power Builder.

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BOOK STORE SYSTEM Fsed $& "ost of the office suite tool as "acro lan#ua#e.


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BOOK STORE SYSTEM isual Basic is %er& useful in desi#nin# and de%elopin#, effecti%e and

efficient windows $ased pro#ra"s

B helps in "akin# &our pro#ra" look +uite effecti%e and $eautiful.

Kou can add "enus, tool $ars, status $ars, te-t $o-es, etc. to $lank

window.

t is less ti"e consu"in# and "ore users friendl&. Also userDfriendl&

pro#ra"s can $e de%eloped %er& easil&.

DISAD:ANTAGES OF :ISUAL BASIC ;..< are l0$te" 7elo83

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BOOK STORE SYSTEM entral, eas& DtoDuse GF, distri$uted data$ase "ana#e"ent usin#

?racle nterprise Mana#er. Also ?racle O pro%ides %arious tools for

"ana#in# different task.

Pro%ides o$jectDrelation features such as a$stract data t&pe, o$ject

%iews etc.

t eli"inates all parentDchild relationships and instead represented all

data in the data$ase as si"ple rowEcolu"n ta$les of data %alues.

as& access to all data.

'educe data stora#e and redundanc&.

Professional ?'AC starts the 2BM (data$ase "ana#e"ent s&ste")

in the e-tended "e"or&, so "ore "ain "e"or& is a%aila$le for other

applications.

'elational "odel of data "ana#e"ent is $ased on ! theor&. BuiltDin

+uer& lan#ua#e is desi#ned in the '2BM, so that it can "anipulate

sets of data (one or "ore tuples).

Fser interface used with relational "odels is nonDprocedural $ecause

onl& what needs to $e done is specified and not how it has to $e done.

Fsin# an& of the other "ethods, &ou ha%e not onl& to specif& what need

to $e done $ut how it has to $e done as well.

ach ta$le is an independent entit& and there is no ph&sical relationship

$etween ta$les.

Fser re+uests for ta$le data are si"pl& not entertained, unless the

'2BM en#ine in oracle is loaded.

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BOOK STORE SYSTEM ?racle has special features of updatin# the data$ase, retrie%in#

infor"ation fro" data$ase, enforcin# securit& specifications, enforcin#

transaction consistenc&, data sharin#, opti"izin# HC state"ents i.e.

+ueries, and it also enforces securit& specifications.

FEATURES OF +RO+OSED SYSTEM

!he Book Store S$te of the Book tore is de%eloped to o%erco"e the

"ost of the pro$le"s occurrin# in the "anual s&ste" $& co"puterizin# the e-istin#

s&ste". !he features of the newl& proposed co"puterized s&ste" are descri$ed in

$rief as $elow=

After co"puterizin# the s&ste", the owner of the Book tore or the user of the

s&ste" can finish their work in least a"ount of ti"e and efforts. !he co"puterized

s&ste" has "an& #ains and efforts, which the "anual s&ste" can;t #i%e, in an& t&pe of

situations.

n an& "anual s&ste" if we take, the "ain pro$le" arisin# is to "aintain the

nu"$er of records and findin# a particular record. !he user here ha%e to calculate the

a"ount of particular ite" dependin# on the rate and +uantit& of ite"s sale or

purchase, $ut in the case of co"puterized s&ste" the user just has to enter the

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BOOK STORE SYSTEM+uantit& and rate the co"puter will auto"aticall& will $e calculatin# the a"ount of a

particular ite" and the #rand total also will $e calculated.

o"puterized s&ste" helps the user $& pro%idin# the accountin# details of the

current ti"e period and also pro%ides the facilit& of producin# the "onthl& reports for

"onthl& sale or "onthl& purchase so the owner can check whether the co"pan& is

doin# loss or profit.


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BOOK STORE SYSTEM

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BOOK STORE SYSTEM

) SYSTEM DESIGNING

.1) DATA FLO" DIAGRAM

.2) DATA DICTIONARY

.3) I#O SCREEN OF PROPOSED SYSTEM

(6) SYSTEM DESIGNING

(6.1) DATA FLO9 DIAGRAM($) D. F. D./ @ CONTEXT LE:EL

DIAGRAM

!he data flow dia#ra"s are pictorial or #raphical representation of the outline of

the s&ste" stud&. !he data flow dia#ra" co%ers all the processes and data stora#e

area, which takes place durin# an& transaction in the s&ste". !he data flow dia#ra"s

are functionall& di%ided into conte-t le%el, ero le%el and first le%el data flow dia#ra"s.

S7ol$ %$e" 02 DFD$3

(/) Process= :ere flow of data is transfor"ed. e.#. Purchase of Books,

update in%entor& file, etc.

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BOOK STORE SYSTEM(1) -ternal ntit&= A source or destination of data, which is e-ternal to the

s&ste". .#. Part&, lient etc.

(3) A data flow= t is packet of data. t "a& $e in the for" of docu"ent, letter

etc.

(4) 2ata store= An& store data $ut with no reference to the ph&sical "ethod

of storin#.

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BOOK STORE SYSTEM

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BOOK STORE SYSTEM

DATA FLO" DIAGRAM

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BOOK STORE SYSTEM

DATA FLO" DIAGRAM

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BOOK STORE SYSTEM

DATA FLO" DIAGRAM

(6.*) DATA DICTIONARY

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BOOK STORE SYSTEM!he data dictionar& of an& s&ste" is an inte#ral co"ponent of structure

anal&sis, since data flow dia#ra"s $& the"sel%es do not full& descri$e the su$ject

under in%esti#ation a$out the s&ste".

A data dictionar& is a catalo# * a repositor& * of the ele"ents in the s&ste".

!hese ele"ents center on data and the wa& the& are structured to "eet user

re+uire"ents and or#anization needs. !his step of creatin# a data dictionar& is

si"ultaneous with the process of "akin# data flow dia#ra"(s). :ere all the data fields

in their respecti%e ta$les are allotted so as to access these data in the s&ste". !he

data ta$les are created in a $ackDend tool like Microsoft Access, ?racle, Io-Pro,

etc. :ere in the Book tore &ste" we are usin# ta$les created in ?racleO.L, as it is

the $ackDend tool used in the s&ste".

!he data dictionar& consists of different "ajor ele"ents like 2ata le"ents,

2ata tore @!a$les Fsed, 2ata Ilow, Processes and other -ternal entities used in

the s&ste". !he data dictionar& stores details and description of these ele"ents.

t is de%eloped durin# data flow anal&sis and assists the anal&sts in%ol%ed in

deter"inin# the s&ste" re+uire"ents. Anal&sts use data dictionar& for the followin#

i"portant reasons=

!o "ana#e the details in lar#e s&ste".

!o co""unicate a co""on "eanin# for all s&ste" ele"ents.

!o docu"ent the features of the s&ste".

!o facilitate anal&sis of the details in order to e%aluate the characteristics

and deter"ine where s&ste" chan#es should $e "ade.

!o locate errors and o"issions in the s&ste".

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BOOK STORE SYSTEM

!he data dictionar& contains different t&pes of descriptions for the data flowin#

throu#h the s&ste"=

Data Elee2t$is the "ost funda"ental le%el, which is also considered as the

$uildin# $lock for all other data in the s&ste". t refers to all the different data used like

fields, data ite", etc. to "ake the s&ste" full& functional irrespecti%e to the ta$le used

in the s&ste". :ere all the different t&pe of fields used to "ake ta$le are written

se+uentiall& without referrin# to the ta$les. !his process helps in the process of

Noral0at0o2 of ta$les.

>e-t to 2ata le"ents co"es the Data $tora4ewhich pro%ides the infor"ation

of where and how each data ele"ent is stored in which ta$le and it also #i%e

infor"ation of an& constraints if there. !his step also #i%es knowled#e of different data

t&pes used for different field and their size. All the nor"alized ta$les are showed in

data stora#e.

Data Flo8sta#e shows the flow of data in the s&ste". !his step is can $e

alread& seen in the data flow dia#ra"s a$o%e in this docu"ent. !his step refers to all

the data flow paths were transactions are done in the co"puterized s&ste".

!he data flow step also includes different processes used in the s&ste" and it is

followed $& Eter2al E2t0t0e$used in the s&ste".

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BOOK STORE SYSTEM DATA STORE TABLE USED/

2escri$ed $elow in detail.

!he a$o%e ta$les are descri$ed $riefl& and can $e understand

clearl& fro" $elow. ach ta$le is descri$ed alon# with different fields

used, their data t&pes, their size and constraints if an&.

!he "e$&r0pt0o2 o ta7le$is as follows=

Lo402

O7e&t0#e3!he Co#in ta$le contains the infor"ation a$out the different users and their

passwords, which are used to access the s&ste" as there are "ore than one users in

the Book tore &ste" and the& can access data pri%atel&. !he ta$le stores the data

as userna"e and password and thus pro%ides securit& to the s&ste". !his ta$le also

contains the ad"inistrator user and its password, so all the ri#hts are pro%ided to the

ad"inistrator and so"e ri#hts are not pro%ided $& the s&ste" to so"e local users.

Ta7le$ Reerre"3 Co#in

Ta7le Forat3

F0el" 2ae F0el" "e$&r0pt0o2 Tpe S0e Co2$tra02t

Fser lo#in Fser >a"e archar1 1L >o

Password Password archar1 1L >o

Huestion Fser +uestion archar1 6L >o

Answer Fser answer archar1 6L >o

:al0"at0o2$3

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BOOK STORE SYSTEM!he ta$le does not allow to the user to enter $lank record as $oth fields are not null

and it will show an error "essa#e if the an& of the field i.e. Co#in or the user while

creatin# new user for the s&ste" keeps password null.

Pro%ides an error "essa#e on #ettin# incorrect userna"e or password with error

"essa#e and does not allow enterin# in the s&ste" without correct userna"e or

password. !he s&ste" owner or ad"inistrator throu#h the s&ste" can create new

user.

+r0ar e3 Fser lo#in

Reere2&e e3 >o reference ke& in this ta$le.

A%t'or Ma$ter

O7e&t0#e3 !he Author Master ta$le contains the infor"ation a$out the different

Authors related to $ooks.

Ta7le$ Reerre"3Author Master

Ta7le Forat3

F0el"

2ae

F0el"

"e$&r0pt0o2

Tpe S0e Co2$tra02t

Acode Author ode archar1 7 Pri"ar& 5e&

Ana"e Author >a"e archar1 3L >ot null

:al0"at0o2$3

!he ta$le does not allow to the user to enter $lank field those are re+uired as those

fields are not null and it will show an error "essa#e if the an& of the field which is

re+uired is kept null $& the user while doin# an& transaction usin# this ta$le. Moreo%er,

in the author na"e cannot $e enterin# an& nu"erical.

+r0ar e3 Acode

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BOOK STORE SYSTEMReere2&e e3 >o 'eference ke& is there in this !a$le.

+%7l0$'er Ma$ter

O7e&t0#e3!he Pu$lisher Master ta$le contains the infor"ation a$out the different

Pu$lishers related to $ooks.

Ta7le$ Reerre"3 Pu$lisher Master

Ta7le Forat 3


Pcode Pu$lisher ode archar1 7 Pri"ar& 5e&

Pna"e Pu$lisher >a"e archar1 3L >ot null

:al0"at0o2$3



re+uired is kept null $& the user while doin# an& transaction usin# this ta$le. Moreo%er,

in the pu$lisher na"e cannot $e enterin# an& nu"erical.

+r0ar e3 Pcode

Reere2&e e3 >o 'eference ke& is there in this !a$le.

Book Ma$ter

O7e&t0#e3!he Book Master ta$le contains the infor"ation a$out the different Books.

Ta7le$ Reerre"3Book Master

Ta7le Forat3

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BOOK STORE SYSTEM


Bcode Book ode archar1 7 Pri"ar& 5e&

Bna"e Book >a"e archar1 3L >ot >ull

Pucode Pu$lisher ode archar1 7 Iorei#n 5e&

Pna"e Pu$lisher >a"e archar1 3L >ot >ull

Bprice Book Price >u"$er 4 >ot >ull

s$n ode s$n code archar1 1L D

dition Book dition archar1 1L D

Ana"e Author na"e archar1 3L >ot null

:al0"at0o2$3



re+uired is kept null $& the user while doin# an& transaction usin# this ta$le.

Moreo%er, in the $ook na"e cannot $e enterin# an& nu"erical.

+r0ar e3 Bcode

Reere2&e e3Acode fro" Author Master ta$le.

Pcode fro" Pu$lisher Master ta$le.

:e2"or Ma$ter

O7e&t0#e3 !he endor Master ta$le contains the infor"ation a$out the different

endors. !hus the ta$le contains the personal infor"ation of different endors.

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BOOK STORE SYSTEMTa7le$ Reerre"3 endor Master

Ta7le Forat 3


code endor ode archar1 7 Pri"ar& 5e&

na"e endor >a"e archar1 3L >ot null

Add/ Address of the endor archar1 6L >ot null

Add1 Address of the endor archar1 6L D

it& it& archar1 3L D

Pincode Pincode >u"$er O D

tate tate archar1 1L D

ountr& ountr& archar1 1L D

Phone Phone nu"$er nu"$er /6 >ot null

Ia- Ia- >u"$er archar1 /6 D

"ail "ail address archar1 3L D

:al0"at0o2$3




Moreo%er, in the %endor na"e, state, countr& cannot $e enterin# an& nu"erical.

+r0ar e3 ode

Reere2&e e3 >o 'eference ke& is there in this ta$le.

+%r&'a$e Tra2$a&t0o2

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BOOK STORE SYSTEMO7e&t0#e3!he Purchase transaction ta$le contains the infor"ation a$out the different

Books that are purchased in the $ookstore.

Ta7le$ Reerre"3 Purchase !ransaction

Ta7le Forat 3


Pcode Purchase code archar1 7 Pri"ar& ke&

Bcode Book code archar1 7 Iorei#n ke&

Bna"e Book na"e archar1 3L D

Acode Author code archar1 7 Iorei#n ke&

Ana"e Author na"e archar1 3L D

Pucode Pu$lisher code archar1 7 Iorei#n ke&

Puna"e Pu$lisher na"e archar1 3L D

Ht& Huantit& of $ook >u"$er 4 D

'ate Book rate >u"$er O,1 D

2iscount Book discount >u"$er 4 D

A"t Book a"ount >u"$er /L,1 D

Pdate Purchase date 2ate O >ot null

:al0"at0o2$3

!he ta$le does not allow to the user to enter $lank field $ecause not all the fields are

null and it will show an error "essa#e if the an& of the field which is re+uired is kept

null $& the user while doin# an& transaction usin# this ta$le.

+r0ar e3 Pode

Reere2&e e3 Bcode fro" $ook Master !a$le

Acode fro" Author Master !a$le

Pucode fro" Pu$lisher Master !a$le

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BOOK STORE SYSTEM

C%$toer Ma$ter


code usto"er ode archar1 7 Pri"ar& ke&

na"e usto"er >a"e archar1 3L >ot null

Address Address of the endor archar1 6L D

it& it& archar1 16 D

Pincode Pincode >u"$er /L D

Phone Phone >u"$er >u"$er /6 D

:al0"at0o2$3




Moreo%er, in the custo"er na"e cannot $e enterin# an& nu"erical.

+r0ar e3 code

Reere2&e e3 >o 'eference ke& is there in this ta$le.

Sale$ Tra2$a&t0o2

O7e&t0#e3!he ales !ransaction ta$le contains the infor"ation a$out the different

Books that are sales in the $ookstore.

Ta7le$ Reerre"3 ales !ransaction

Ta7le Forat 3


code ales code archar1 7 Pri"ar& ke&

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BOOK STORE SYSTEM

Bcode Book code archar1 7 Iorei#n ke&

Bna"e Book na"e archar1 3L D

Acode Author code archar1 7 Iorei#n ke&

Ana"e Author na"e archar1 3L D

Pucode Pu$lisher code archar1 7 forei#n ke&

Puna"e Pu$lisher na"e archar1 3L D

Ht& Huantit& of $ook >u"$er 4 D

'ate Book rate >u"$er O,1 D

2iscount Book discount >u"$er 4 D

A"t Book a"ount >u"$er /L,1 D

date ales date 2ate O >ot null

:al0"at0o2$3

!he ta$le does not allow to the user to enter $lank field $ecause all the fields are not

null and it will show an error "essa#e if the an& of the field which is re+uired is kept

null $& the user while doin# an& transaction usin# this ta$le.

+r0ar e3 Pcode

Reere2&e e3Bcode fro" $ook Master !a$le

Acode fro" Author Master !a$le

Pucode fro" Pu$lisher Master !a$le

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BOOK STORE SYSTEM

(6.) IO SCREENOF +RO+OSED SYSTEM

!his section refers to the %arious t&pes of interfaces, which the user has to face

durin# operatin# the co"puterized s&ste" of Book tore &ste".

!he section refers with the entire interface @creens a user will ha%e to face

while operatin# the current s&ste". t shows the %arious screens appearin# for

different transactions. All the screens of different transactions in the s&ste" are shown

here. !he different transaction;s screens shown here are in the $elow #i%en order=

Co#in creen.

Main &ste" creen.

Master.

usto"er Master

Author Master

Pu$lisher Master

Book Master

endor Master

!ransaction

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BOOK STORE SYSTEM Purchase

ales

'eports

Book nfor"ation 'eport

endor nfor"ation 'eport

usto"er nfor"ation 'eport

Pu$lisher nfor"ation 'eport

Author nfor"ation 'eport

urrent tock 'eport

2ail& ales 'eport

Monthl& ales 'eport

Kearl& ales 'eport

ales 'eport

Purchase Cist

A$out 2e%eloper

Add Fser

-it

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BOOK STORE SYSTEM

SCREENS

LOGIN3

!he a$o%e #i%en screen is the user lo#in screen in which the user can lo#on the

s&ste".

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BOOK STORE SYSTEM

MAIN SCREEN

!he a$o%e #i%en screen is the "ain screen of the s&ste".

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BOOK STORE SYSTEMCUSTOMER MASTER

The above given screen is the user login screen in which the user can

logon the system.

!he a$o%e #i%en screen is the custo"er "aster screen in which the user can add

new custo"er, sa%e, edit, delete, search a particular custo"er, cancel the operation,

and finall& e-it fro" the for".

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BOOK STORE SYSTEM+UBLIS5ER MASTER

!he a$o%e #i%en screen is the pu$lisher "aster screen in which the user can add

new pu$lication, sa%e, edit, delete, search a particular pu$lication, cancel theoperation, and finall& e-it fro" the for".

BOO MASTER

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BOOK STORE SYSTEM

!he a$o%e #i%en screen is the $ook "aster screen in which the user can add new

$ook, sa%e, edit, delete, search a particular $ook, cancel the operation, and finall& e-it

fro" the for".

:ENDOR MASTER

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BOOK STORE SYSTEM

!he a$o%e #i%en screen is the %endor "aster screen in which the user can add new

%endor, sa%e, edit, delete, search a particular %endor, cancel the operation, and finall&

e-it fro" the for".

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BOOK STORE SYSTEM+URC5ASE TRANSACTION

!he a$o%e #i%en screen is the purchase transaction screen in which the user can add

new purchase $ook, sa%e, edit, delete, search a particular purchase $ook, cancel theoperation, and finall& e-it fro" the for".

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BOOK STORE SYSTEMSALES TRANSACTION

!he a$o%e #i%en screen is the sales transaction screen in which the user can add

new sales $ook, sa%e, edit, delete, search a particular sales $ook, cancel the

operation, and finall& e-it fro" the for"

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BOOK STORE SYSTEMBOO INFORMATION RE+ORT

!he a$o%e screen displa&s the pu$lisher code, author na"e, $ook na"e,pu$lisher na"e, $ook price, and B> code, $ook edition.

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BOOK STORE SYSTEM:ENDOR INFORMATION RE+ORT

!he a$o%e screen displa&s the %endor na"e, address, cit&, pin code, state,countr& ,phone nu"$er, fa- nu"$er and e"ail address.

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BOOK STORE SYSTEMCUSTOMER INFORMATION RE+ORT

!he a$o%e screen displa&s the custo"er code, author na"e, $ook na"e,pu$lisher na"e, $ook price, and B> code, $ook edition.

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BOOK STORE SYSTEM+UBLIS5ER INFORMATION RE+ORT

!he a$o%e screen displa&s the pu$lisher code, pu$lisher na"e.

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BOOK STORE SYSTEMAUT5OR INFORMATION RE+ORT

!he a$o%e screen displa&s the author code, author na"e.

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BOOK STORE SYSTEMCURRENT STOC RE+ORT

!he a$o%e screen displa&s the sales code, author na"e, $ook na"e,

pu$lisher na"e, $ook +uantit&, sales date.

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BOOK STORE SYSTEMDAILY SALES RE+ORT

!he a$o%e screen displa&s the sales date, author na"e, $ook na"e,pu$lisher na"e, $ook +uantit&, $ook price, and discount of $ook, $ook

a"ount.

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BOOK STORE SYSTEMMONT5LY SALES RE+ORT


a"ount.

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BOOK STORE SYSTEMYEARLY SALES RE+ORT


a"ount.

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BOOK STORE SYSTEMSALES RE+ORT

!he a$o%e screen displa&s the sales code, $ook na"e.

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BOOK STORE SYSTEM+URC5ASE LIST

!he a$o%e screen displa&s the author na"e, $ook na"e, pu$lisher na"e,$ook +uantit&, $ook price, and discount of $ook, $ook a"ount, and

purchase date

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BOOK STORE SYSTEMABOUT DE:ELO+ER

!he a$o%e screen displa&s the infor"ation a$out de%eloper, s&ste"

infor"ation.

ADD USER

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BOOK STORE SYSTEM

!he a$o%e screen &ou can chan#e the ser password, user +uestion, user

answer also add user, edit, sa%e, cancel operation, delete the user, search

the particular user and last e-it the for".

EXIT

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BOOK STORE SYSTEM

!he a$o%e screen displa&s c the e-it of s&ste".

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BOOK STORE SYSTEMReere2&e$

Masterin# isual Basic 7

%an#elos Petroutsos

Documents

Bookstore System