Observation Report.doc

7/30/2019 Observation Report.doc

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Content

Importance of In Plant Training

Objectives of In Plant Training

Introduction

Quality Policy

Research Department

Quality Assurance Department

Production Department

Maintenance Department

Marketing Department

Finance Department

Human Resource Department

Observations

Suggestions

References


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Importance of In Plant Training

In plant training is very important in management studies to enter

the professional world. The gap between theory and application of theory in

practical life is bought closer.

The theory deals with ideal conditions with the variable are in

control the practical there are many variable interfacing with the application

of theoretical knowledge. It is preparatory stage or a brief rehearsal before

the joining the organization.

In plant training impart knowledge to the students, it also develops

confidence and gives ideas as to what the professional world experts from

you can expect from the professional world through the experience is brief ,

it introduces the two new world.

Importance of human relations and good working atmosphere can

only be understood by being exposed to environment. Again the day to day

working involves decision making and even though just observation is not

enough it does help you to guide the constraints under which management

and staff work thus in plant training is very important to exposes one to

disciplined working of an organization.


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Introduction

Tulsi Chemicals and Paints Pvt. Ltd. is Marathwadas biggest paintmanufacturing company. It involves in manufacturing all kinds of decorative

paints like oil paints, distempers, plastic paints and the trading of different

raw materials required for it.


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Now the company has started its chain retail outlets/franchisee in

the different parts of country in the name Tulsi Colour Zone.

Manufacturing Unit :

Puini, Tulsi Nagar, Tq. Nanded, Dist. Nanded

First unit set up as Tulsi Paints Pvt. Ltd. This unit was involved in

manufacturing of cement paints, white cement based putties, oil

paints, primer, red oxide.

Second unit is set up as Tulsi Chemicals & Paints Pvt. Ltd. This unit

was involved in manufacturing of special effect paints, plastic

paints, distemper, water thinnable primers, and texture paints n

polymer based putties

Location:

Company Name Tulsi Chemicals & Paints Pvt. Ltd.

Address Puini, Tulsi Nagar, Nanded.

Postal Code 431605

Telephone 02462-266190, 266387 and 202323

Achievements :


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1. ISO 9001

2. District Award by State Government

3. National Award as a Special Recognition Award by Central Government

of India

Quality Policy


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We are in the business of making colors. Therefore every product

we produce must be best in quality, with the perfect shades and in time

deliveries.

We believe that quality has to be in-built in the product and it is

achieved through the following:

A good product design

Best resources

Well trained personnel

Good manufacturing practices

Stringent in-house specifications for products.

In addition to this we have a well-documented quality

management system in force which ensures compliance with the quality

standards of ISO 9001.

We believe that Quality is the key to success. Hence, we at all

levels, in Tulsi Chemicals & Paints Pvt. Ltd. are committed to quality.

Research Department


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Research is carried out in our own Laboratory with the different

kinds of imported equipments.

Application of Research Department

Increase the qualities of product.

Increase the production rate of desired paints.

Obtain suitable machinery.

Find out various techniques of different chemistries for the products to

improve the quality and cut down the production cost.

To develop and design different paints which can replace the

conventional products like wallpapers, tiles, sunmica, water proofing,

roofing, etc

Quality Assurance Department


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Departmental Structure:

Quality Assurance is responsibility of organization, to determine the

systems facilities and written procedures are adequate and followed in order

to assure that products are controlled.

Quality Assurance Department checks the production process after

every operation. Quality Assurance Department reviews the functions, not

only determine that procedure are current and correct but also to check

whether they are being followed or not.

Quality Assurance Department performs its function with the help of

following instruments and facilities.

Viscometer

Quality Assurance Manager

Supervisor - Quality Control

Technicians

Managing Director


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Incubation oven

Weight per liter

Spectro photometer

PH meter

Penetro meter

In order to maintain the quality of product Quality Assurance

Department is very cautions and watchful about quality of raw material as

well as the quality of finished products, any plant rather it can be called

backbone of any system.

Various key areas where Quality Assurance Department works are:

Raw materials analysis

In process analysis/ inspection

Microbiological evaluation and environmental control

Packaging material inspection and analysis

Stability study control sample analysis

Documentation

Finished product analysis

Production Department


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Department Structure:

In the paint process 1 st water is taken in the process and different

chemicals are added into it. Then it is mixed thoroughly. Then different

powders are added in the systems and grinded it thoroughly at very high

speed. Here the quality of grind is tested. After approval of Quality

Assurance Department final chemical are added. Then diff pigments are

added in the system for the different shades. In this way the different colors

are manufactured.

Maintenance Department

Production Manager

Supervisor

Skilled Workers


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Departmental Structure:

Maintenance department plays a vital role in proper function of

many other departments, particularly packaging. It involves huge utility for

continuous running of production.

Utilities required for running the plant:

Electric power

D G set

Compressed air

Water

Different packing m/c

Clean steam

Maintenance department is responsible for repair, replacement,

installation, examination, and measuring equipment qualification.

Maintenance Engineer

Trainee Workers


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Maintenance department also looks after manufacturing capacities and its

accessories like, repair.

In order to meet the challenges for proper running of plant,

following types of maintenance are performed.

Corrective break down maintenance

Scheduled maintenance

Preventive maintenance

Production maintenance

Functions and Responsibility of Maintenance Department are asfollows ---

1. Inspection2. Engineering

3. Maintenance

4. Repairs

6. Clerical jobs

Marketing Department


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Marketing Department of Tulsi Chemicals & Paints Pvt. Ltd. is

situated in Nanded, from where operations related to marketing are

controlled and handled. Tulsi Chemicals & Paints Pvt. Ltd. markets its

different products to India within different states like Maharashtra,

Karnataka, Andhra Pradesh, Madhya Pradesh and Gujarat.

Distribution System :

A channel comprising C/F Agents, Depo,Stockiest, and Retailers makes a successful distribution system of Tulsi

Chemicals & Paints Pvt. Ltd.

Tentative requirements of all C / F Agents

Institutional order

Sales target of marketing team

Location at which consignment is to be sent

Periodically, dispatch figure is same of plant and after verification,

authorities start dispatching. Since selling is a price interest of marketing, it

is therefore also responsible for advertisement and for improving the

customer relation. All the orders placed are either sent by courier or as per

their convenience.

Pricing Policy :


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The pricing policies of Paints are quite flexible basically

three types of pricing are done.

Accredited wholesaler price (AWE)

Trade price

Maximum retail price (MRP)

In the whole process wholesaler get margin of nearly 30 %

Retailer reserve margin of 20 %.

Sales Promotion Policy :

Sales promotion is done by various means. It

orders to promote its product. Retailers opt for various gifts and different

promotional activities. It also followed unique selling policy (USP) it is quite

aware of its brand image as a Tulsi Chemicals & Paints it takes care of

quality, value for cost, satisfaction of people, and affordable price at its

utmost level. It is the tradition of Tulsi Chemicals & Paints Pvt. Ltd that theygo for social welfare program such as charity, donation etc.

Finance Department


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The Finance department takes care of the following importantareas ---

Finance

Accounting

Costing and Budgeting

Taxation

All the financial activities are operated from the Head Office. The

finance department has to perform the following accounting work like

Preparation of Cash sheet, etc. In this way day to day operation of cash is

maintained i.e. opening balance and closing balance. Both the cash in hand

and cash at bank are considered.

Cash Management :

The accounting people keep the vigil the

requirement of cash in Tulsi Chemicals & Paints. The requirement of cash is

calculated every month and projected amount required is sent to Head Office

through the specified forms. The forecast is done on the weekly basis as the

Head Office sends the amount weekly. The cash in required for the various

activities/reasons like

1. Raw material/Packaging material payment

2. Excise duty

3. Statutory payments

4. Payroll staff


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5. Power and fuel

6. Repair and maintenance

7. Processing charges

Accounting Code :

The company follows a code system for accounting

i.e. for all the heads of inflow and outflow of cash. The account code system

is of 13 digits and it is under 3 groups.

These 13 digital code systems are again subdivided into many

digital codes. It is been structured taking in to consideration the numerous

activities and many offices located all over India. The system is uniform in all

divisions and generally facilitate in processing information.

Significance of Accounting Policy :

The significance of accounting

policy are as follows

A) Basis of Accounting :

The financial statement is prepared in

accordance with requirement of company act 1956, under the

historical cost.

B)Fixed Asset and Depreciation :


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Fixed assets are stated at cost

of acquisition less accumulated depreciation.

1. Depreciation is calculated on all assets in the straight line

method.

2. The cost of lease hold land is amounted over the lease period.

C)Investment :

Investment is valued at cost.

D) Inventories :

Inventories are valued at home of cost and net

reliably value.

F) R & D :

The revenue expenditure on research and development is

written off in the year in which it is incurred and capital expenditure is

treated as fixed asset.

G)Retirement Benefits :

Retirement benefits are accounted on

accrual base with contribution to recognized funds. Gratuity and

liability towards leave encashment, entitlement of employees are

determined on the basis of actual valuation.

Taxation Policy :


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The company follows the tax structure as per the I.T.

Act and rule. The Factory accounts department gets the circular of the

amendments made in the tax rule by the head office which they have follow

at time of deduction.

The sub matter of the circular is divided under the profile leading

---

i. Income from salaries

a) Actual Salary

b) Allowances

c) Perquisites

d) Deduction for salary income

ii. Reduction for gross total Income

iii. Tax rate

iv. Tax rebate

All the employees liable to pay the tax as per the Income Tax Act

and Rules which is deducted from their respective salaries. In the circular itis also mentioned below that the copy of Tax Structure may be circulated

among all employees.

Human Resource Department


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The personnel policy of Tulsi Chemicals & Paints Pvt. Ltd. is

designed keeping in view companies strong belief that, people are the

greatest asset of any organization. Hence it is aimed at selecting the right

person at right place for a right job, compensating according to merit,

training and developing the human resource to cope with the performance.

Personal policy is aimed at developing a healthy working

atmosphere building mutual trust among the employees of the organization

and to include it good/ healthy habits among the employees in the company.

The first and foremost objective of the company is to select and

develop dedicated human resource, create a sense of belonging amongst

employees and ensure the organization goals are achieved to the highest

degree of satisfaction of the organization and employees.

The company intends to achieve its mission by nurturing and

promoting respect for individual, encouraging individual initiative,

innovative, accountability, mutual trust and equality, without discrimination.

The management style is vertical and structure of organization is a formal. It

is inspired by core values such as Probity by business and concern for the

environment.

Functions of Personnel Department :


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Personnel department mainly

performs functions under following heads

1) Manpower planning

2) Recruitment and selection

3) Compensating and Welfare Scheme

4) Health, Safety, and Educational activities

5) Performance appraisal system and Reward Scheme

6) Promotions

7) Training and Development programs

8) Exit interviews

1. Manpower Planning :

It deals with minimizing people,

preparation of manpower budget, grievances etc. This is done by continuous

checking, case studies and various tools.

Educational trend, current technology, profit and production target

are carefully monitored.

The number of future staffs that will be required by organization in

judged.

2. Recruitment and Selection :

Above is done with the help of

placement consultants (mainly for managerial post) apart from it.

Advertisement are given in various news papers, magazines etc. with job

profile and essential recruitment.


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Selection is made on various criterias (written test, G.Ds,

interviews, face reading etc.). Family background is also checked out

(educated and decent).

3. Compensation & Welfare Schemes :

Employees are covered

under various schemes of welfare. It is not covered under ESI (Employees

Service Insurance) at many expenses like medical expenses, personal

accident insurance, gratuity, are born by company.

4. Health, Safety & Educational Activities :Like periodic check

up of employees, lectures of personal hygiene and surroundings are done.

Employee given proper training at the expense of company if a

particular course can enhance the effectiveness in performance of the

employee then proper education is provided either at subsidy or completely

free.

5. Performance Appraisal & Reward System :

a. A management appraisal and reward system (MARS) is there,

employees are rewarded on the basis of their performance.

Provident fund is given to all the staff.

b. Increment policy, suggestion award scheme etc. are also there

suggestion scheme.


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Suggestion responsible for cost reduction. Labor Productive,

Machine productive, quality improvement, safety and technology, up

gradation are rewarded suitably.

6. Promotion :

Promotions are given on merit basis as well as on

the basis of seniority.

7. Training & Development Programs :

Training is given on job

training as well as off job training. On job training is given regularly and

technically knowledge is given due importance. Off job training is given

whenever required or felt necessary by the concern authority.

8. Exit Interviews :

These are conducted by personal manager and

other executives to find out the reason behind it and to prevent any furtheroccurrence of such incidence as it because loss to company ultimately exit of

an employee occurs due to some reason where management is at fault, it is

made correct.


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Observations

All Tulsi Chemicals & Paints people are found working with

enthusiasm and zeal.

It was found that in Tulsi Chemicals & Paints continuous up

gradation of process for existing products is done.

Company maintains proper records showing full particulars

including quantitative details and situation of fixed asset.

Development of new shades of paints is done to increase the

production.


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Suggestions

There is scope of atomizing few operations of packaging.

The company should try to keep the stock at the adequate level.

Training Programs are necessary for the employees for the

different special effect paints.


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References

Manual of Tulsi Chemicals & Paints

Marketing Management -- Philip Kotler

Human Resource Management -- C. B. Gupta

Financial Management I. M. Pandey

Documents

Observation Report.doc