NV5 - venturariverwd.comventurariverwd.com/wp-content/uploads/Agenda Packet/2013/Agend… · NV5 will prepare a technical memorandum that describes the existing paint conditions and

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1Pacific Gas and Electric Company Perform field coatings inspections and provide daily inspection reports as required forPacific Gas and Electric Company on excavations of various diameters of in service compressed natural gas pipelines

NACE Certified Coatings Inspector I SSPC Protective Coatings Specialist Performed field coatings inspections and provideddaily inspection reports as required with ongoing projects for clients such South Orange County Water Authority

IVarious Water Treatment Plants City of Beverly Hills Cold Water Canyon Park Below Ground Potable Water TankProject Disneyland Resort and California Adventures Various Attractions Marine Corps Air Station Beaufort SouthCarolina JP 5JP8 Fuel Storage Tanks Tinker Air Force Base JP8 Fuel Storage Tanks and Supply Pipelines Department ofHomeland Security San Ysidro International Border Expansion Project and City of San Diego San Vicente Dam RaiseProject

Quality Assurance ManagerProtective Coatings Specialist Managing and supervising NACE Certified Quality ControlInspectors and Project Managers on multi million dollar Naval Commercial ship overhauls Above and Below Ground FuelStorage Tank rehabilitations elevated water tower assessments concrete resurfacing and multiple miscellaneous coatingsprojects

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Scope of Services1 Projeu Understanding

BTC Laboratories an NV5 company NV5 will prepare design drawings and technical specifications to support the

1 Districtsefforts to improve the exterior paint conditions at five bolted steel potable water storage tanks

ITank Capacity gal Diameter ft Height ft

Alto North 800000 65 32

Alto South 800000 65 32

1 Parker 600000 80 16

Baldwin North 210000 38 24

1 Baldwin South 210000 38 24

INV5 understands the District intends to commence painting in September 2013 and complete the painting efforts inapproximately two months

1NV5s coating inspector will visually the condition of the exterior coating systems At locations where the coatingP Y inspect g Y g

Isystem is less than optimal NV5 will take sample measurements of the coating thickness Coating adhesion will bemeasured Lead content will be tested If warranted arsenic and chromium content in the coating will be tested for anadditional fee NV5 has included four thickness tests for each tank four adhesion tests for each tank and two lead content

1 tests for each tank in its fee proposal

1 Inspection Report of each tankGeneral tank condition

I Coating conditionCoating thicknessCoating adhesion

1 Lead Arsenic or Chromium content if tested

1NV5 will prepare a technical memorandum that describes the existing paint conditions and which paint system should 1

I be applied to each of the five tanks NV5 will develop an assessment of the coating systems for each tank based on datacollected during his coating inspection Recommendations on coating repairs or replacement will be made as a result

18 NV5

Board Packet Page 57

1Watet ranks fog

e4ittu bra t ey N be e iistt iti

of this assessment The existing coatings may be lead bearing and the assessment will include discussions on removaland disposal of potentially hazardous material NV5 will review the technical memorandum of the paint systemrecommendation with District staff

1Technical memorandum of paint system recommendation

NVS will re are technical specifications for the removal of existing paint and the application of new paint One set ofP P P g P PP P

technical specifications is anticipated for the five tanks NV5 will review the draft version of the technical specificationswith District staff and then resubmit a final version

Technical specification of paint system in MSWord formatP P Y

1 NV5 will provide a NACEcertified inspector during the construction phase of the project NV5 assumes that one tankwill be inspected at a time The on site inspection is anticipated to consist of the following hours

1 Tank OnSite InspectionHours

Alto North 70

Alto South 70

Parker 70

Baldwin North 50

Baldwin South 50

1 Daily ReportsCompiled report of painting for each tank

9 NVS1 Board Packet Page 58

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1 tlfe Li t rrovided by Ventura River CountyBidding advertising and contracting efforts for construction contractor

1 Preparation of frontend contract specifications

NV5 proposes a lump sum compensation of xxxxx to complete the tasks above summarized as follows

1 Activity Cost

Task I Tank Exterior Inspection 6060Task 2 Exterior Paint System Recommendation 3122

Task 3 Technical Specification 4330

ITask 4 Quality Control Inspection During Construction 34006

Total 41518

A more detailed cost breakdown is provided on the following page

Inspection of tank interiorsSeismic evaluation

1 Design or evaluation of tank improvements other than to exterior coating systemsPreparation of contract or frontend specifications

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Exterior Painting of Water Palif

Ventura River County Water Distric

1 1 1

Ventura River County Water District

1 Technical Assistance Regarding Painting the Exterior of Drinking Water TanksTechnical Assistance Fee Estimate Other

I 01 May 2013 Direct

PERSONNEL HOURS Costs

IPROJECT Proj Proj Coat Lead ODCs Totals

TASKS Mgr Eng Insp Test

DSM

1Task 1 Tank Exterior Inspection

IGeneral TankCoating Condition Inspection 4 4 4 1692

Coating System Inspection 2 16 10 2898

Prepare Inspection Reports 5 2 1 10 1470

1Task Total 6060

Task 2 Exterior Paint System Recommendation

I Prepare Exterior Paint System Recommendation 2 12 4 2642

Review with District Staff 3 480

ITaskTotal 3122

Task 3 Technical Specification

I Prepare Technical Specification 20 5 3690

Review with District Staff 4 640

Task Total 4330

ITask 4 Quality Control Inspection During Construction

I General Construction Inspection 3 10 2095

Alto North 70 6860

Alto South 70 6860i

Parker 70 6860

Baldwin North 50 4900

Baldwin South 50 4900

IPrepare and Submit Final Reports 2 12 25 1531

Task Total 34006

TOTAL FEE 47518

Totals 15 54 1 361 10 25

II NV51 Board Packet Page 60

Acom Proposal May 1 2013

Technical Assistance Regarding Painting the Exterior

of Drinking Water Tanks

Ventura River County Water District

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A COM AECOM 8057644055 tel

1220 Avenida Acaso 8053883577 fax

Camarillo CA 93012

May12013

Bert RappGeneral ManagerVentura River County Water District409 Old Baldwin Road

Ojai CA 93023

Technical Assistance Regarding Painting the Exterior of Drinking Water Tanks

Dear Mr Rapp

AECOM is pleased to submit our proposal in response to the Districts RFP for Technical AssistanceRegarding Painting the Exterior of Drinking Water Tanks Our team includes some of the best AECOMwater storage facility specialists in California We have collaborated successfully on a number of projectsthroughout the state and our proven performance provides a strong technical foundation for this project

As described in the RFP the District is seeking a firm to provide technical assistance to assist in thepreparation of bid documents for the recoating of five water tanks It is our understanding that all five ofthe tanks were constructed by Superior Tank and are of bolted steel construction These tanks werecoated at the factory prior to shipment to the site and have not been recoated since The District has

reported that the tank coatings are chalking and wish to recoat these tanks to maintain the tanksperformance

Our team of local trusted professionals recently completed similar steel tank

rehabilitation services for Paso Robles CA By selecting the right team the District willbe provided with robust wellvetted specifications that will minimize construction riskand change orders

to4 4 4

I

Upper Oaks Tank Golden Hilt Reservoir Pine Knolls Reservoir

The AECOM project team assembled has completed several water tank projects including both newconstruction and rehabilitation of existing tanks The following table provides a summary of the proposed9 9 p rY p p

team their role and a brief description of qualifications

Page 1 of 9


AZCOM AECOM 8057644055 tel


Camarillo CA 93012

Education Licenses and Summary of Professional and TechnicalCertifications Experience Relevant Work Experience

Jon Hanlon PE Project Manager

BS Mechanical Engineering Mr Hanlons experience includes design and Golden Hill No1 and MerryhillCalifornia Polytechnic State construction of municipal water distribution Reservoir RehabilitationUniversity San Luis Obispo infrastructure water treatment facilities pump Project Paso Robles CA1991 stations production wells piping and valves and Sc

environmental permitting 21 Street Reservoir

Registration Professional Replacement Project PasoMechanical Engineer CA Mr Hanlon has over 15 years of experience Robles CALicense No 33232 managing municipal projects including numerous

water tank projects Pine Knolls Reservoir

Replacement ProjectCambria CA

Glen Hille PE Principle inCharge

BS Construction Management Mr Glen Hille is Vice President and Regional Capital ImprovementsNorth Dakota State University Quality Manager for the West Water Region of Program Fillmore CA1919 AECOM He has served as Principal in Charge

Kilburn and Conifer Steelfor numerous water wastewater and recycledRegistration Professional Civil water infrastructure projects from planning Reservoirs Reliability StudyEngineer CA License 42254 through startup for projects ranging in size from Triunfo Sanitation District CA

100000 to over 100 million in construction Preliminary Evaluation of TankAZ 52509 cost

Sites 10 Las VirgenesHI PE 14470Municipal Water District CAND PE 7010 In the role of Principal in Charge Glen will serve p

NM 20703 as a resource to the team and will provide Jon Reservoir No 2 SeismicOR 85436PE Hanlon with the corporate support required to

Analysis Fillmore CASD 10993 meet schedules budget and staffing needs HeWA 48658 will also monitor the project at critical junctures to Ventura River Sewer Crossing

make certain that the team is performing to Ojai Valley Sanitation DistrictAECOMsand the Districts highest standards CA

Robert Stein PE Quality Control

BS Civil Engineering Villanova Mr Stein has more than 25 years of experience Water Supply StabilizationUniversity 1969 in construction management of municipal water Project No 2 Tank

and wastewater projects As construction Construction ContractRegistration Professional Civil manager he has worked on two of the most Antelope Valley East Kern

Engineer CA License No53670 advanced facilities on the Central Coast the Water Agency CACity of OxnardsAdvanced Purification Facilityand the City of FillmoresWater Recycling Plant

Advanced Water Purification

the latter of which resulted in a 03 occurrence Facility Oxnard CAof change orders

Water Recycling PlantBob is a proven field leader problem solver and Fillmore CA

handson negotiator who will assist the projectteam by promoting partnering among all partieswhile prioritizing the interests of the District

Page 2 of 9


AECOM 8057644055 tel


Camarillo CA 93012

Joseph JJReichmuth PE Project Engineer

BS Civil Engineering California Mr Reichmuth is an Associate Engineer with Golden Hill No1 and MerryhillPolytechnic State University San over 12 years of engineering experience Reservoir RehabilitationLuis Obispo 1999 including pipeline design storage facilities Project Paso Robles CA

construction management and inspectionsHeights Waterline Upgrade

Engineer CA

Professionalce eNProject Pismo Beach

CivilRecent projects include rehabilitation of water Pro h CAEngineer CA License No 63124 p 1 jstorage tanks for the City of Paso Roblesincluding top coating of the existing tank coating

Rusty Pauls MCS Inspection Group Inc Coating Inspector

NACE Certified III 10726 Rusty Pauls has more than 21 years of industry Water Supply Stabilizationexperience as an onsite coating inspector Mr Project No 2 TankPauls has worked with numerous different types Construction Contractof coating including powder coat epoxies Antelope Valley East Kern

alkyds acrylics coal tar enamels coal tar cut Water Agency CAbacks vinyls urethanes and inorganic zincs

Fountaingrove Tanks SantaMr Pauls will assure that the entire coating Rosa CAproject is in accordance with the specificationsand industry standards including monitoring of Grangeville Boulevard Projectambient conditions and surface preparations Hanford CA

through final coating dry film thickness and Yuba City Harbor Storage andcuring Pumping Plant Yuba City CA

Chino II Desalter Chico CA

Page 3 of 9


ACOM

PROJECT SCOPE

We have reviewed the Request for Proposals for the project and offer the following Scope of Work Ourapproach will be to minimize the Districts cost by focusing on the areas necessary to achieve theDistricts goals Our proposed scope and fee is intended to be a recommendation and can be refinedthrough discussion with District staff The extent of onsite construction observation can also be revised

during the project based on the performance of the contractor

Task Group 1 Tank Evaluations and Project Site Visit

To initiate the project AECOM will attend a kickoff meeting with the District and visit each site toassess field conditions and discuss project specifics

Task Group 2 Coating Evaluation Technical Memorandum

AECOM will prepare a technical memorandum with a recommended approach for rehabilitation of theexterior coatings of the following reservoirs Alto North Alto South Parker Baldwin North andBaldwin South AECOM will work in close coordination with our subconsultant MCS InspectionGroup Inc and District staff to ensure that cost operational and maintenance needs are met As asubconsultant to AECOM MCS will perform inspections of the coatings at each tank location by aNACE Level 3 coating inspector with over 22 years of industry experience The technicalmemorandum will provide an assessment of each tank and recommendations for coating alternatives

Task Group 3 Technical Specifications and Opinion of Cost

Upon District approval of the recommendations in the Technical Memorandum AECOM will proceedwith the production of coating specifications It is anticipated that at a minimum one specification099672 Recoating Existing Steel Water Tank will be required The specifications will includeinformation related to coating materials coating and surface preparation requirements coordinationof work and temporary facilities AECOM will provide the District with a final Bid Form in MicrosoftWord format for inclusion in the contract documents Our scope does not include preparation ofDistrict front end contract documents

Progress submittals of specifications will be provided at draft final level of completion A constructioncost opinion will also be submitted with the draft final and final specifications

Task Group 4 Bid Phase Support

RFI and Addenda Preparation During the bidding phase AECOM will assist in responding toinformation requests and assist in preparing bid addenda on a time and materials basis as directed bythe District For budgetary proposes we have assigned 10 hours to this task

Pre Bid Conference AECOM will attend a prebid conference with the interested contractors toaddress questions and comments before bid submittals During the prebid conference AECOM willbriefly discuss key technical and contractor coordination issues critical to the successful construction of

this project This brief discussion is to inform bidders of existing conditions and critical construction andscheduling requirements for the purpose of obtaining accurate and competitive bids

Page 6 of 9


ACOM

Task Group 5 Construction Phase Support

Pre Construction Meeting AECOM will assist in a preconstruction conference with the District andContractorsteam as they prepare to mobilize for the project As part of this effort AECOM will

Review the specifications with the Contractor to facilitate the Contractors understanding of theProject

Review the Contractors construction schedule and resource scheduling including equipmentlabor and supervision planning

Submittal Review AECOM will review incoming submittals for conformance with specifications Forbudgetary proposes we have assigned 16 hours to this task

Construction Phase RFIs During the construction phase AECOM will respond to RFIs on a time andmaterials basis as directed by the District For budgetary proposes we have assigned 16 hours to thistask

Quality Control Services During coating it is proposed full time onsite observation be performed byMCS Inspection Group 45 days for monitoring of Contractorswork The actual field observation timemay be revised during the project based on the performance of the contractor and schedule of work

Conduct field observations and prepare documentation daily reports of construction tasks for generalcompliance with the Contract documents

Upon witnessing and discussing with District materials process or levels of quality that do not meet therequirements of the construction contract documents issue a Non Conformance Report notifying theContractor of such deviation and inquire about the Contractorsproposed corrective action Copies will beforwarded to the City

The Contractor has sole responsibility for compliance with safety requirements on the constructioncontract AECOMs staff will monitor the Contractors general compliance with its safety program andadvise the City of observed deficiencies

Maintain a photographic log of construction activities and provide the City copies of significantphotographs The following items will be monitored

Pre surface preparation

Surface preparation

Protective Coverings

Mixing of materials

Ambient Conditions

Application

Drying schedules

Holiday Inspection

Final Inspection

Page 7 of 9


ACOM

DELIVERABLES

AECOM will provide the following deliverables

Two 2 copies of the Coating Evaluations Technical Memorandum

Two 2 copies and a PDF version of the Draft Final Specifications

One copy and a PDF version of the Final Specifications signed and sealed

BUDGET

AECOM will complete this work on a time and materials basis with an estimated budget not toexceed 58480 unless authorization is granted in writing As previously stated the proposed budgetis a recommendation and can be refined with further discussions with the District

SCHEDULE

The following schedule has been developed to accommodate the Districtsschedule presented in theRFP

Deliverab e Submittal Schedule

Site Visit and Kickoff Meeting Within one week of Notice to Proceed

Coating Evaluation Technical Memorandum Within two weeks of site visit

Draft Final Specifications Within two weeks of receipt of District commentson Tech Memo

Final Specifications Within one week of receipt of District comments onDraft Final

EXCLUSIONS

We have not included in our Scope of Work evaluation of interior coatings or improvements forOSHA compliance If specific recommendations are identified during our site visits AECOM willadvise the District on additional evaluations or testing that may be considered

Construction phase services include only those tasks listed in Task Group 5 With additionalscope and fee AECOM can provide full construction management services which includeconstruction administration scheduling change orders monthly progress payments and reports

Permitting easements environmental monitoring traffic control site work or tank modificationsand materials testing will be performed by others

One PDF copy of the submittal and RFI responses will be provided to the District for duplicationand distribution

Page 8 of 9


Project BudgetExterior Tank Coating Ventura River County Water District

Personnel Hours Budget

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Task Description w w o0 lc o

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a v xL a o

C e a 0 3 a a a 50 U F G n

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Task Group 1 Site Visit and Tank Evaluations

Site Visit 0 8 Ludo 83 03 1123Tank Coating Evaluations 5 Tanks 5 c 2508 2888 5 2888Subtotal

Ill8 8 5 1040 83 8 2888 2971 4011

Task Group 2 Coating Evaluation TM

Develop Alternatives 4 740 59 59 799

Prepare Preliminary Cost Opinion 4 630 50 50 680

Prepare Tech Memo Summarizing Recommendations 6 OM 1 2150 172 172 5 2322QC 1 210 17 17 5 227

Subtotal

1111123 3730 S 298 298 8 4028

Task Group 3 Specs and Final Cost Opinions

Draft Specifications 22 2970 238 858 1096 4066Draft Cost Opinions 6 890 71 286 S 357 1247Final Specifications 13 1855 148 429 577 i 2432Final Cost Opinions 3 445 36 143 179 624QC 2 5 420 34 0 34 454

Subtotal 6580 526 S 1716 S 2242 5 8822

Task Group 4 Bid Phase Support

RFIs and Addenda 1 1630 IO 130 1700Pre Bid Conference

11ffir4 740 59 59 799

Subtotal 14 2370 8 190 9 190 25611

Task Group 5 Construction Phase Support

Pre Construction Meeting 8 1 040 S3 83 5 1123Submittal Review 11 14 2300 184 184 2484RFIs 16 5 2300 184 184 2484Coating Inspection Services 45 Days Total 0 8 1040 5 31928 31928 32968Subtotal 40 48 9 6680 451 5 31928 32379 39059

Total 3 41 92 3 139 20400 9 1949 S 36531 38080 58480

Personnel Cateaory HR

Principle Engineer 21000

Senior Project Manager 18500

Associate Engineer 13000

Clerical 7500

4302013 Page 1 of 1 L

I


VENTURA RIVER COUNTY WATER DISTRICT

DATE: May 8, 2013

TO: Board of Directors

FROM: Bert J. Rapp, P.E. General Manager

SUBJECT: UTILITY COST REVIEW

SUMMARY Utility Cost Management (UCM) is a company specializing in identifying utility billing savings. They are offering to review the Districts utility bills to see if the District is being correctly charged and if there are any savings that can be achieved. UCM is only compensated if they find savings and the District would share the savings with UCM at 50-50 for three years after entering into the agreement. The General Manager has reviewed the utility bills and made revisions over the last 18 months to reduce the District’s utility costs. It would be good to see if UCM can find any additional savings.

RECOMMENDED ACTION The General Manager recommends that the Board approve the agreement with UCM with the recommended changes and authorize the Board President to sign the agreement after approval by Legal Counsel.

BACKGROUND The draft agreement is attached for review along with a brochure from UCM. The General Manager recommends the following statements be added to the agreement: “Utility savings shall only be eligible for shared savings if VRCWD agrees in writing to accept the new rate structure or other program necessary to achieve the savings.”


Board Page 2 of 2 “It shall be acknowledged by both parties that VRCWD is aware that additional power savings can achieved by extending the TOU period, however it is not possible to extend the TOU period until VRCWD is able to blend its water with Casitas water and VRCWD determines that the pumping time restrictions would not inhibit its ability to provide water.”

FISCAL SUMMARY

There is no cost associated with entering this agreement with UCM unless UCM identifies savings. If savings are identified by UCM then the District agrees to share those savings with UCM for 3 years following the signing of the agreement.


Utility Cost Management, LLC

6475 N. Palm Avenue

Suite 105

Fresno, California 93704

Phone: (559) 261-9230

Fax: (559) 261-9231

www.utilitycostmanagement.com

Save money onutility expenses with no

out-of-pocket costs.


Jeanine Layland

Vice President

Lowe Enterprises Real Estate Group

TRANSAMERICA PYRAMID

Electricity, gas, water, sewer and garbage regulations are complex,

voluminous and ever-changing. Utility providers must apply these

regulations to literally millions of customers, each with unique

facilities, usage characteristics and other billing inputs that are in

constant flux. Not surprisingly, billing errors are common.

For customers, understanding and applying the relevant regulations

is difficult and time-consuming, so they often pay the overcharges

month after month, year after year. Over time, these overcharges

result in significant additional costs – costs that your organization

can eliminate with the right help.

When it comes to your utilitybills, you can’t afford to be inthe dark.

“[P]rior to my tenure at the TransamericaPyramid, UCM succeeded in recovering over$500,000 for the Pyramid for utility billing errorsthat had been ongoing for more than 15 years.Partly based on this past success, I hired UCMagain...this time to review, analyze and (ifappropriate) recover local taxes…Once again,UCM’s services have been remarkably profitable

for the Transamerica Pyramid.…Based on the experience of theTransamerica Pyramid, Ienthusiastically recommend UCM’sservices to others.”


Utility Cost Management LLC

offers its Bill Analysis

ServiceSM as your answer to

utility overcharges. UCM expertly applies the utility regulations to your

bills in order to uncover billing errors. It constantly monitors developments

in the regulatory environment to ensure that your utility bills are in line

with the latest regulations and interpretative decisions.

If UCM finds a billing error, it will correct the error going forward and

recover a refund for past overcharges. If the utility disputes UCM’s

findings, UCM may take the matter up with the Public Utilities

Commission.

Best of all, there are no out-of-pocket costs for the Bill Analysis ServiceSM.

When billing errors are corrected, UCM receives a percentage of the

corresponding refunds and savings. Under no circumstances is UCM paid

until after you receive a refund or see savings on your bill. Of course, if

UCM fails to reduce your utility costs, then you pay nothing.

Bill Analysis ServiceSM

turns a bright light onyour utility bills.

“Utility Cost Management was retained toanalyze the utility costs for more than 250 City of

Inglewood service accounts. The City's utility

expenditures have been reduced by more than

$270,000 as a direct result of billing changes

and special rate discounts that your firm has

implemented. ...Your firm has exhibited skill,

knowledge and expertise in the utility

regulations, which has resulted

in these outstanding benefits to

the City. The City's experience

with Utility Cost Management

has been entirely positive....“Mark Weinberg

City Administrator

CITY OF INGLEWOOD, CA


Risk-freeThe Bill Analysis ServiceSM is truly a “win-win” for thecustomer. If you are being overcharged, then UCM willidentify and correct the situation, and share in the resultingsavings. But if no overcharge is found, then you pay UCMnothing.

Hassle-freeWe recognize that your time is valuable. That’s why theBill Analysis ServiceSM is performed with minimalinvolvement from you and your staff. Even yourhistorical billing records are obtained directly from theutility, eliminating the need for you to copy largenumbers of bills.

In-depthWith its Bill Analysis ServiceSM, UCM does much morethan just review your bills. It researches, applies andinterprets the complex regulations upon which your billsare based to ensure that you are not paying more than isrequired. UCM’ s command of the of the rates andregulations helps you to make sense of the arcane rulesthat determine how much you pay on your utility bills.

Advantages of the Bill Analysis ServiceSM

Robert F. JacobsDirector of Housing Facilities, Operations and Services

UNIVERSITY OF CALIFORNIA, BERKELEY

“Your group has already secured a

$41,000 refund for electricity overcharges to

one of our properties. An additional refund

of more than $200,000 is currently being

adjudicated with the PUC ... I have been

impressed by how in-depth and thorough

UCM’s analysis has been, especially since

the review has been performed with very

little involvement from UC personnel. ... I

would not hesitate to recommend UCM’s

services to others interested

in obtaining refunds on their

utility charges.”


EqualizingNo longer is your utility the exclusive repository of regulatoryknowledge and experience. With the Bill Analysis ServiceSM,customers enlist UCM’s knowledge and expertise to criticallyevaluate their utility charges in light of the regulations. WithUCM on their side, customers can “level the playing field” intheir dealings with the utilities.

UniqueUnlike the services offered by other firms, the Bill AnalysisServiceSM does not involve energy- or water-efficiencyrecommendations, capital improvement projects, or any othermeasures requiring outlays by customers. While these otherservices seek to reduce how much you consume, the BillAnalysis ServiceSM seeks to reduce how much you pay for whatyou consume.

ReassuringEven if UCM does not identify any overcharges, customers aregiven the comfort of knowing that they are being chargedproperly and their utility bills are as low as possible. You canthink of the Bill Analysis ServiceSM as an insurance policy – butwithout the premiums.

Earl P. WilliamsPresident/CEO

CALIFORNIA COTTON GINNERS ANDGROWERS ASSOCIATION

“UCM represented 68 cotton gins - the majority of the

California ginning industry - in a complaint case before the

Public Utilities Commission (PUC). The result: the PUC

ordered PG&E to switch the ginners to electric rates that

were deemed more appropriate to ginning operations, and

ordered refunds totaling approximately $8

million. In addition to the outstanding results

achieved, UCM has been easy to work with

and always willing to ‘go the extra mile.’

UCM is deserving of my highest praise and

commendation.”


Since 1991, Utility Cost Management LLC hasbeen helping clients to reduce utility expenses

through the informed application of utility regulations. It has generated$90 million in refunds and savings for a wide variety of clients, includingpublic entities, educational institutions, residential and commercial realestate owners and managers, hospitals, manufacturers, food processors,farmers, hotels, and non-profit organizations.

Over the years, UCM has developed a record of accomplishments anddistinction. The firm has represented customers in several landmarkproceedings before the California Public Utilities Commission, which havealtered the way electric utility companies interpret and apply their ownrates. It has been a driving force in the formulation and adoption of newregulations that have benefitted utility customers throughout the State. Andits work has been the impetus for change in the way that many municipalutilities impose and collect water fees, sewer fees, and utility user taxes.

The firm’s record of success is attributable to the talented and hard-working people who make up UCM. The firm’s principals have spent theircareers analyzing the ins and outs of utility rates and charges, and offerclients a level of knowledge, experience and expertise that is unmatched.And the firm’s professional staff brings to bear experience, commitment and a“can do” philosophy that shows in the results they achieve.

About UCM. It’s easy to do.

1. Return a signed service

agreement,

together with one month’s

utility bills.

2. We send you a written

report of our findings,

usually within 30 days.

3. We pursue refund and bill

saving opportunities.

4. You receive the refund or

bill savings.

5. We invoice you according

to the service agreement.


PARTIAL CLIENT LIST – Public Agencies

• California Dept. of Corrections, State-wide

• California Dept. of General Services, Los Angeles, Sacramento

• California Dept. of Health Services, State-wide

• California Dept. of Justice, State-wide

• California Military Dept./National Guard, State-wide

• California Public Utilities Commission – Consumer Services Division, San

Francisco

• California State Automobile Association, Northern California locations

• City of Adelanto, California

• City of Apple Valley, California

• City of Baldwin Park, California

• City of Barstow, California

• City of Bellflower, California

• City of Bell Gardens, California

• City of Costa Mesa, California

• City of Culver City, California

• City of Downey, California

• City of Duarte, California

• City of Gardena, California

• City of Hermosa Beach, California

• City of Hesperia, California

• City of Highland, California


• City of Huntington Park, California

• City of Indio, California

• City of Inglewood, California

• City of Lynwood, California

• City of Monterey Park, California

• City of Moreno Valley, California

• City of Mountain View, California

• City of Newport Beach, California

• City of Norwalk, California

• City of Orange, California

• City of Oxnard, California

• City of Palmdale, California

• City of Paramount, California

• City of Redondo Beach, California

• City of Rialto, California

• City of Santa Barbara, California

• City of Southgate, California

• City of Tehachapi, California

• Conejo Recreation & Park District, Thousand Oaks

• State Compensation Insurance Fund, State-wide

• University of California, Berkeley, Berkeley

• University of California, Los Angeles, Westwood

• University of California, Santa Cruz, Santa Cruz


PARTIAL CLIENT LIST – Special Districts

Fulton-El Camino Rec & Park District, Sacramento

Heritage Ranch Community Service District, Paso Robles

Sweetwater Authority, Chula Vista

Reclamation District 348, Stockton

Pleasant Hill Rec & Park District, Pleasant Hill

Hayward Area Rec & Park District, Hayward

Castaic Lake Water Agency, Santa Clarita

Castroville Community Service District, Castroville

Plumas Eureka Community Service District, Blairsden

Orange Cove Water District, Orange Cove

Rowland Water District, Rowland Heights

North Edwards Water District, Edwards

Greenfield County Water District, Bakersfield

Fresno Irrigation District, Fresno

Fall River Mills Community Service District, Fall River Mills

Reclamation District 800, Byron

Western Municipal Water District, Riverside

Fern Valley Water District, Idyllwild

Eastern Sierra Community Service District, Bishop

Quincy Community Service District, Quincy

San Mateo County Harbor District, South San Francisco

Rubidoux Community Service District, Riverside


Pine Cove Water District, Idyllwild

Semitropic Water Storage District, Wasco

Pebble Beach Community Service District, Pebble Beach

Chico Area Rec & Park District, Chico

El Dorado Community Service District, El Dorado Hills

Fallbrook Public Utility District, Fallbrook

West County Wastewater District, Richmond

Livermore Area Rec & Park District, Livermore

Goleta Sanitary District, Goleta

San Lorenzo Valley Water District, Boulder Creek

Burney Water District, Burney

Sweetwater Springs Water District, Guerneville

South Coast Water District, Laguna Niguel

Olivenhain Municipal Water District, Encinitas

Hi-Desert Water District, Yucca Valley

Nipomo Community Service District, Nipomo

Valley-Wide Rec & Park District, San Jacinto

Costa Mesa Sanitary District, Costa Mesa

Lamont Public Utility District, Lamont

Twain Harte Community Service District, Twain Harte

Pleasant Valley Recreation & Park District, Camarillo

Sanitary District #5 of Marin County, Tiburon

University of California, Berkeley, Berkeley


Initials: _______ Initials: ______

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AGREEMENT TO PROVIDE UTILITY BILL AUDITING SERVICE

This agreement is made by and between Utility Cost Management LLC ("UCM") and the entity signing below ("Client") as follows: 1. Applicable to Client’s Utility Accounts. Unless otherwise stated in an addendum initialed by both parties, this

Agreement will apply to all telecommunications (including voice, data, cellular, long distance, VOIP), water, sewer, garbage, gas and electricity accounts (and any related utility user taxes, other taxes, assessments, surcharges or fees) with respect to which Client: (a) is receiving utility service as of the Effective Date (as defined below), (b) has received utility service within three years prior to the Effective Date, (c) receives utility service within one year after the Effective Date, or (d) has permitted or authorized UCM to obtain a copy of the utility bill. The telecommunications, water, sewer, garbage, gas and electric accounts described in this paragraph are hereinafter collectively referred to as “Utility Accounts”. The “Effective Date”, as that term is used above, is the first day of the calendar month after both UCM and Client have signed this Agreement.

2. Client to Provide Utility Bills. On or promptly after Client’s execution of this Agreement, Client will provide UCM with a copy of at least one month’s utility bills for all of Client’s Utility Accounts.

3. UCM Authorized to Obtain Information on Utility Accounts. UCM is hereby authorized to obtain and review

information relating to the Utility Accounts. If site visits are necessary, UCM will first obtain proper authorization. 4. UCM’s Findings Letter. UCM will use its best efforts to identify the basis for any refunds, credits or Future Savings

(as defined below) on Client’s Utility Accounts. UCM will send one or more a “Findings Letters” to Client that generally sets forth the basis for any refunds, credits or Future Savings identified by UCM. UCM may, from time to time, supplement or amend the Findings Letter.

5. Steps to Obtain Refunds or Savings. UCM is authorized by Client to take steps to obtain the refunds, credits or Future

Savings identified in the Findings Letter. Such steps may include, but are not limited to, communicating, negotiating and dealing with utility providers (or, in the case of utility user taxes or other governmental charges, the appropriate government entity), and seeking relief from the California Public Utilities Commission in a complaint proceeding or other proceeding.

6. Cooperation By Client. Client will cooperate with UCM, as reasonable, in UCM’s efforts to carry out the purposes and

intent of this Agreement. Such cooperation will include, but not be limited to, providing information upon request by UCM concerning Client’s utility expenditures, utility service and operations.

7. UCM’s Compensation.

UCM’s compensation will consist of the amounts set forth in both (a) and (b) below.

(a) Refunds or Credits. If Client receives a refund or credit that was identified in the Findings Letter, then Client will pay to UCM 50% of the amount refunded or credited. The amount of the refund or credit for this purpose will include all amounts refunded or credited (including any portion attributable to interest) for any overcharges that were incurred by Client prior to the date that the overcharges no longer appeared on the Client’s utility bill. Payment of UCM’s 50% compensation is due within 30 days of the date UCM mails an invoice to Client.

(b) Future Savings. If Client obtains Future Savings that were identified in the Findings Letter, then Client will pay

UCM 50% of such Future Savings that accrue during a Three-Year Savings Period. “Future Savings” is the amount by which Client's charges on its Utility Accounts are reduced as a result of a change in the billing rate, calculation, method or procedure. Future Savings will be calculated as the difference between the amount Client was billed on its Utility Accounts during the Three-Year Savings Period, and the amount that it would have been billed on its Utility Accounts during the Three-Year Savings Period if there had been no change in its billing rate, calculation, method or procedure. The Three-Year Savings Period begins on the date that the change in the billing rate, calculation, method or procedure is first reflected on Client’s utility bill, and ends three years thereafter. UCM will



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submit invoices periodically to Client for payment based on the Future Savings as they accrue. The invoices will verify (a) that Future Savings have actually been realized by Client, and (b) the amount of such Future Savings. Payment of UCM’s invoices is due within 30 days of the date the invoices are mailed to Client. The compensation under this subparagraph will not include compensation for Future Savings that are the result of a reduction in the amount of utility usage by Client.

(c) Client’s Prior Knowledge of Basis For Refund, Credit, or Future Savings. Client is not obligated to pay UCM

pursuant to this paragraph for any refund, credit or Future Savings received by Client for which Client had submitted to the utility provider a written claim prior to the date of UCM’s Findings Letter. However, Client is obligated to pay UCM pursuant to this paragraph whether or not Client knew of the basis for the refund, credit or Future Savings prior to the date of UCM’s Findings Letter, and whether or not Client’s receipt of the refund, credit or Future Savings was the result of steps taken by UCM or others, including attorneys.

8. Termination; Effect. This Agreement will terminate 7 days after either party faxes a written notice of termination to

the other party. Upon termination, UCM will cease all work on behalf of Client. However, if termination occurs after UCM has sent its Findings Letter to Client, then Client will remain obligated to pay UCM, pursuant to this Agreement, for any refunds, credits or Future Savings that were identified in the Findings Letter and that are thereafter obtained by Client. UCM may continue to obtain and review Client’s utility billing and other information following termination in order to periodically verify whether Client has obtained a refund, credit or Future Savings that was identified in the Findings Letter.

9. Subcontract of Telecommunications Audit. UCM may engage an outside firm (the “Subcontractor”) to perform some

or all of the following: obtain and review Client’s telecommunications accounts (Paragraph 3), identify the basis for any refunds, credits or Future Savings on such telecommunications accounts (Paragraph 4), and take steps to obtain the refunds, credits or Future Savings on such telecommunications accounts that are identified in the Findings Letter (Paragraph 5). Payment of the Subcontractor’s compensation, if any, will be the sole responsibility of UCM, and not Client. Client hereby acknowledges and consents to UCM’s engagement of a Subcontractor as described herein.

10. If Client Is Not Utility Customer. By providing a copy of any utility bill to UCM, Client is thereby agreeing that the Utility Account represented by such bill will be governed by this Agreement, regardless of whether or not Client is the Utility Customer with respect to such Utility Account. For purposes of this Agreement, the Utility Customer is the entity that (i) is named on the Utility Account as reflected by the utility bill, (ii) receives the utility service on the Utility Account, (iii) pays for or is liable for the charges on the Utility Account, or (iv) is the owner of the property at which the utility service is provided on the Utility Account. If Client is not the Utility Customer for a Utility Account then, with respect to that Utility Account, Client represents that it is signing this Agreement in its capacity as agent for the Utility Customer, and as such is authorized to legally bind the Utility Customer to the terms of this Agreement. Client further agrees that the terms of this Agreement will be equally binding on both Client and Customer, that all references in this Agreement to “Client” will also be deemed to be references to the Utility Customer, and that Client and the Utility Customer will be jointly and severally liable for payment of UCM’s compensation under this Agreement.

11. No Legal Services. Client acknowledges and understands that: (1) Only an attorney can provide legal services or advice,

(2) UCM is not an attorney or law firm, and does not and will not provide legal services or advice, (3) UCM does not and will not act as an attorney for Client or any other person, (4) Nothing in this Agreement, and no act, omission or statement by UCM, or its owners or employees, will be construed to create an attorney-client relationship between UCM and Client or any other person, (5) UCM is not subject to the California Rules of Professional Conduct, which govern the conduct of attorneys, and (6) Client should consult an attorney if it wishes to receive legal services or advice.

12. Disclosure of Information. UCM may obtain information that pertains to Client’s business, operations, or affairs,

including but not limited to its utility charges and utility usage. Client expressly authorizes UCM to use and disclose such information to others as necessary or convenient to carry out the services contemplated by this Agreement.

13. Release of Claims Against UCM. Client acknowledges and agrees that UCM has made no express or implied

representation or warranty that it will be successful in identifying or obtaining any refunds, credits, or Future Savings on Client’s Utility Accounts. Client hereby covenants not to bring any action for damages against UCM that is based upon or relates to any failure by UCM to identify or obtain refunds, credits, or Future Savings to which Client was or is entitled.


14. Representations Made By Client. It may become necessary for Client to make certain representations to the utility provider or other entity in order obtain refunds, credits or Future Savings identified by UCM in its Findings Letter. Client hereby warrants that any such representations made by Client will be true and correct in all respects.

15. Late Payment Penalty. If payment of any invoice is not received by UCM within 30 days of the date the invoice was

mailed, then interest on the amount owing will accrue, beginning on the 31st day after the invoice was mailed to Client, at the rate of 1% per month (prorated on a daily basis). In addition, if any payment is not received by UCM within 60 days of the date the invoice was mailed to Client, then a fee equal to 5% of the amount owing (including any accrued interest) will be imposed on the 61st day after the invoice was mailed. Interest will continue to accrue at 1% per month (prorated on a daily basis) on the entire amount due until paid in full.

16. Applicable Law. This Agreement is executed in and intended to be performed in the State of California, and the laws

of that state will govern its interpretation and effect. 17. Venue. Venue in any legal action arising from or related to this agreement will be Fresno County, California. 18. Paragraph References. A reference to a “paragraph” of this Agreement includes both the numbered paragraph, as well

the subparagraphs, if any, that are part of such paragraph. Subparagraphs are designated by lower case letters (e.g., “(a)”, “(b)”, “(c)”).

19. Severability. If any term , provision, covenant, or condition of this Agreement is held by a court of competent

jurisdiction to be invalid, void, or unenforceable, the rest of the agreement shall remain in full force and effect and shall in no way be affected, impaired or invalidated.

20. Interpretation. In construing this Agreement, no consideration shall be given to the fact or presumption that any party

had a greater or lesser hand in drafting of this Agreement. 21. Entire Agreement. This instrument contains the entire Agreement of the parties relating to the rights granted and

obligations assumed in this instrument. Any oral representations or modifications concerning this instrument shall be of no force or effect unless contained in a subsequent written modification signed by the party to be charged

22. Signor Authorized to Bind Client. The individual signing this agreement on behalf of Client hereby represents and

warrants that he/she is authorized to sign on behalf of the Client and to legally bind Client to the terms of this Agreement.

UTILITY COST MANAGEMENT LLC By:

Signature

Print Name

Title

Date

Print Client Name Above By:

Signature

Print Name

Title

Date


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VENTURA RIVER COUNTY WATER DISTRICT DATE: May 8, 2013 TO: Directors

FROM: Bert J. Rapp, P.E. General Manager

SUBJECT: WELLS, WATER PRODUCTION, USAGE, AND CONSERVATION UPDATE.

Wells

The static aquifer level at Well # 2 on May 1, 2013 was 49.6 feet below surface. The level has risen 2.0 feet since the first of last month. The aquifer is currently 25 feet below the 25 – year average for May.

Production

Well # 1 is pumping 570 GPM up 27 GPM above its pumping rate last month. Well # 2 is pumping 577 GPM down 3 GPM. Well # 3 is pumping at 339 GPM up 7 GPM from last month. Well # 4 is pumping at 842 GPM down 3 GPM from last month. Total available well production: 2,328 GPM an increase of about 28 GPM.

Supplemental Water from Casitas

This month we purchased 7,816 units at a cost of $11,294. This is an increase of 21% above last months Casitas purchases of 6,162 units. This cost was passed on to the customers as the purchased water surcharge of $0.26 per unit. The Villanova vault is serving Casitas water to Zone 5 and the 150 Cage was turned on to put the Burnham Road area onto Casitas April 25th to slow the drop in the aquifer.

Usage

Sales dollars billed on April 30, 2013 amounted to $138,751. Last year we billed $93,858 during the same period. Water sold in April 2013 amounted to 40,335 HCF, an increase of 30% above the 30,952 HCF sold during the same period in 2012, and an increase of 35% above the 29,812 HCF sold in March.

The 6 charts are enclosed to depict the rainfall, ground water status and water usage.

On April 1, 2013 Lake Casitas level was 69.9% of full capacity at elevation 535.8, 31.3 feet below spill elevation of 567.1 with storage of 177,456AF. The lake is has dropped 1 foot since last month.


CHART 1

‐39.4

‐43.6

‐27.1 ‐2

1.6 ‐14.4

‐34.0

‐7.8

‐29.6

‐27.6

‐11.9

‐21.0

‐18.8‐11.2

‐38.6

‐18.0

‐35.3

‐10.8

‐10.1

‐37.4

‐19.7

‐29.8

‐16.4

‐15.3

‐29.2

‐49.6

‐60.0

‐50.0

‐40.0

‐30.0

‐20.0

‐10.0

0.019

8919

9019

9119

9219

9319

9419

9519

9619

9719

9819

9920

0020

0120

0220

0320

0420

0520

0620

0720

0820

0920

1020

1120

1220

13

Dep

th below

groun

d surface

DEPTH TO GROUND WATER IN WELL #2 ON THE FIRST OF MAY

Ground Surface


CHART # 2

-100.0

-90.0

-80.0

-70.0

-60.0

-50.0

-40.0

-30.0

-20.0

-10.0

0.0Ja

n

Feb

Mar

Apr

May Jun

Jul

Aug

Sept

Oct

Nov Dec

LEVE

L B

ELO

W R

EFER

ENC

E

WATER LEVEL HYDROGRAPH

AQUIFER LEVEL BELOW REFERENCE VRCWD WELL # 2 FIRST DAY OF MONTH25 Yr AVG Aquifer Full 1990 2011 2012

2013 Apr Trigger Purchase Wtr Elev Well #2 Shut Off Well #4 Shut Off

2013

2012

April 1st Trigger Elevation ‐32ft

1990

Well #4 shut off

Ground Elevation = 558.5

Well #2 shut off ‐63ft


CHART # 3

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

VRCWD WELL PUMPING COMPARISON IN HUNDRED CUBIC FEET-ALL WELLS2008 2009 2010 2011 2012 2013

2013


0

10

20

30

40

50

60

Rain Year Total(2013 = as of May 1st)


-20

-30

-40

-60

-210

-100

-90

-80

-10

0

-200

-190

-180

-110

-70

VENTURA RIVER COUNTY WATER DISTRICT

CURRENT GROUND WATER LEVEL

AS OF: May 1, 2013

-50

Well Head

Ground Level Aquifer Full Level - 12.0 Feet

Static Water Level, May 1, 2013 - 49.6 Feet

Pump Suction

Critical Static Level

Water Storage Tank

Pumping Level

Definitions

Static Level: is the level of water in the well when no water is being taken

(pumped) from the well.

Pumping Level: is the level of water in the well during pumping.

Critical Satic Level: is the level where our wells can no longer pump water and we must swith to water from Lake Casitas.

April 1st Trigger Level: When the aquifer is at or below this level on April 1st the

aquifer will reach the Critical Static Level before it rains again.

Rainfall

AVERAGE ANNUAL FAINFALL - 24"RAINFALL SINCE OCTOBER 1, 2012

8.4"

AVERAGE RAINFALL SINCE OCTOBER 1ST

23.5"

Average May 1st Static Water Level - 24.7 Feet

Purchase Water Elevation -55 feet

April 1st Trigger Level -32 feet


0

10

20

30

40

50

60

Rain Year Total(2013 = as of May 1st)


Documents

NV5 - venturariverwd.comventurariverwd.com/wp-content/uploads/Agenda Packet/2013/Agend… · NV5 will prepare a technical memorandum that describes the existing paint conditions and