NSLS-II Update

1 BROOKHAVEN SCIENCE ASSOCIATES

NSLS-II Update

Steve DierkerAssociate Laboratory Director for Light Sources

NSLS-II Project DirectorConventional Facilities Advisory Committee

May 8, 2008


Key MilestonesAug 2005 CD-0, Approve Mission Need (Complete)Oct 2006 Complete EA/FONSI; Internal Advisory Committee Reviews (Complete)Nov 2006 Complete Conceptual Design Report, Preliminary Baseline (Complete)Dec 2006 Review, Preliminary Baseline (Complete)Jul 2007 CD-1, Approve Alternative Selection and Cost Range (Complete)

Oct 2007 Complete Performance Measurement Baseline (Complete)Nov 2007 Review, Performance Baseline (Complete)Jan 2008 CD-2, Approve Performance Baseline (Complete)Oct 2008 Begin Site PrepDec 2008 CD-3, Approve Start of ConstructionFeb 2009 Contract Award for Ring BuildingMar 2010 Contract Award for Booster SystemFeb 2011 Ring Building Pentant #1 Beneficial OccupancyFeb 2012 Beneficial Occupancy of Experimental FloorAug 2013 Conventional Facilities Construction CompleteOct 2013 Start Accelerator Commissioning Jun 2014 Early Project Completion; Ring Available to BeamlinesJun 2015 CD-4, Approve Start of Operations


IPR/EIR/ICR Findings and Resolutions• SC Independent Project Review – Nov 6-9, 2007

• 36 technical experts and scientists, comprehensive scope including technical, cost, schedule and management

• Ready for CD-2 following evaluation of contingency allocation• Increased TPC to $912M; assigned contingency for OPC

• OECM External Independent Review/Indep. Cost Review – Nov 5-9, 2007• 10 project management experts; 18 lines of inquiry with expanded cost review• Deliverables and Key Performance Parameters (KPP’S) at CD-4• Modified KPPs and described baseline scope delivered at CD-4• Risk assessment, bases for cost contingency, documentation• Improved linkage of risk to contingency; addressed documentation issues• Actions to address all 10 major findings, 12 findings, and 45 observations either

completed or underway• ESAAB for CD-2 on Dec 11, 2007• CD-2 approved on Jan 18, 2008


FY08 Funding Reduced from $65M to $49.7M

• FY08 Changes• Removed $11M in contingency• Reduced $3M from Accelerator Systems – Principally deferred Magnet

Measurement Lab & Linac Front End to FY09• Reduced $0.4M from Conventional Facilities – Shift site prep costs to FY09• Reduced $0.4M from Project Management – Delayed hiring• Reduced $0.5M from Experimental Facilities – Delayed hiring

• FY09 Changes• Added $11M to contingency• Added $3M to Accelerator Systems• Added $0.4M to Conventional Facilities• Added $0.9M to Management Reserve

• Will be able to achieve CD-3 on original schedule• No impact on TPC or CD-4 as long as funding is restored in FY09


New Funding Profile with Operations & MIE

TPC = $912M TEC = $792M (including 30% contingency)

0

50

100

150

200

250

300

FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16

AY

M$

MIE

Operations

Pre-Ops

Construction

PED

OPC

R&D

Note: Operations & MIE funding are not part of TPC


Key CY08 Events• Beamline Develop. & Scien. Strategic Planning Workshops Feb 1-Mar 14• Civil Construction Readiness Workshop Feb 12-13• SC Mini-Review Feb 26• Conventional Construction Information Meeting Mar 20• Letters of Intent for Beamline Advisory Teams due Mar 30• NIH Panel Meeting on NSLS-II Apr 28• Experimental Facilities Advisory Committee Meeting May 5-7• Conventional Facilities Advisory Committee Meeting May 8-9• SC Status Review June 17-19• Accelerator Systems Advisory Committee Meeting July 17-18• Project Advisory Committee Meeting Summer• 100% Title II Design due from A/E August 25• Final Design Review Sep 2-4• IPR for CD-3 Sep 30-Oct 3• EIR for CD-3 Oct 20-24• Release RFP for ring building contract to industry Oct


Design Progress

•Working to resolve major outstanding design issues and complete final design

•Conventional facilities final design schedule is the most critical project activity and design decisions are made to keep this design work on schedule

•Accelerator systems design schedule ensures that interfaces with conventional facilities are adequately defined

•Beamline Access Team formation underway, design maturity will follow


Recent Design Changes

• Beam height in tunnel increased from 1.0 m to 1.2 m to allow more room for insertion devices (beam height on floor still 1.4 m)

• Tunnel height increased from 2.75 m to 3.2 m to enhance radiation shielding and provide more room for tunnel HVAC ductwork

• Experimental Floor radial width (from ratchet wall to aisle) increased from 11.6 m to 14.6 m, increasing maximum beamline length from 60 m to 66 m and providing increased transverse experimental floor space

• Bypass corridor for long beamlines redesigned for easier access• LOB final design deferred to FY10 in order to maximize flexibility in

design• Doesn’t delay construction of LOBs, which was always scheduled for FY11


Transitioning from Design to Construction

•Conventional Facilities construction management staff buildup continuing

•Procurement staffing increasing•Fully implementing project management systems for use as a tool

for managing the project and communicating with external reviews• Change control system launched• Earned Value performance data collection and analysis has started• Risk management ongoing


Securing Favorable Bids &Managing Civil Construction

• Finalizing RFP for buildings• Acquisition strategy utilizes General Contractor with NSLS-II self-

performing the Construction Management role• Started GC and subcontractor outreach efforts• Shared draft RFP with DOE procurement validation team• Organized Civil Construction Readiness Workshop

• Advice on construction management, procurement, construction safety• Held informational briefing for prospective bidders


NSLS-II Project Organization


Current NSLS-II Staffing by Source

Currently 9 “reverse” MOUs from NSLS-II to NSLS, totaling 1.75 FTEs


NSLS-II Career Open House – March 29

• Almost 600 applicants• 150 qualified for open positions• Bringing back 40 for a second interview


Issues and Concerns

• Ensuring competitive bids on ring building contract• Completing quality design on schedule• Reliable cost estimate• Construction safety, including safety incentives• Staffing up for CM role• Impact of continuing resolution on construction start

Documents

NSLS-II Update