NRCS - PWSusers.clas.ufl.edu/mbinford/geo4120c/NRI_outsource_… · Web view2003/09/29 · Experience may be substituted for education beyond the minimum 15 semester hours required

PERFORMANCE WORK STATEMENT

for

National Resources Inventory Data Collection Services

in Maine

U.S. Department of AgricultureNatural Resources Conservation Service

TABLE OF CONTENTS

C.1 General Information.............................................................................................1-1

C.1.1 Introduction and Background........................................................................................1-1

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C.1.1.1 General Information................................................................................................1-1

C.1.1.2 Work Purpose.........................................................................................................1-1

C.1.1.3 Location of Contract Services.................................................................................1-1

C.1.1.4 Time Frame for Completion....................................................................................1-1

C.1.1.5 Work by the Government........................................................................................1-2

C.1.1.6 Non-Disclosure.......................................................................................................1-2

C.1.1.7 Layout of Section C.................................................................................................1-2

C.1.2 Contractor Management and Administration.................................................................1-3

C.1.2.1 Contractor Responsiveness....................................................................................1-3

C.1.2.2 Operation Time Requirements................................................................................1-3

C.1.2.3 Meetings, Conferences, and Briefings....................................................................1-4

C.1.3 Personnel......................................................................................................................1-4

C.1.3.1 Key Personnel.........................................................................................................1-4

C.1.3.2 Personnel Qualifications and Certifications............................................................1-4

C.1.3.3 Subcontractors........................................................................................................1-4

C.1.3.4 Employment Limitations..........................................................................................1-5

C.1.3.5 Employee Roster....................................................................................................1-5

C.1.3.6 Conduct of Personnel.............................................................................................1-5

C.1.3.7 Personnel Training and Recruiting.........................................................................1-6

C.1.4 Transition, phase in and phase out...............................................................................1-6

C.1.5 Contractor Interfaces.....................................................................................................1-7

C.1.5.1 Government Supervision of Contract Personnel....................................................1-7

C.1.5.2 Contract Administration...........................................................................................1-8

C.1.6 Documents and Reports................................................................................................1-8

C.1.6.1 Organization Chart..................................................................................................1-8

C.1.6.2 Management Plan...................................................................................................1-8

C.1.7 Compliance....................................................................................................................1-9

C.1.7.1 Safety......................................................................................................................1-9

C.1.7.2 Access Compliance................................................................................................1-9

C.1.7.3 Physical Security...................................................................................................1-10

C.1.7.4 Government Facility Compliance..........................................................................1-10

C.1.8 Performance................................................................................................................1-10

C.1.8.1 Quality Control......................................................................................................1-10

C.1.8.2 Performance Evaluation........................................................................................1-11

C.1.8.3 Changes to Processes..........................................................................................1-12

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C.1.9 Information...................................................................................................................1-12

C.1.9.1 Data Criteria..........................................................................................................1-13

C.1.9.2 Government Provided Workload Data..................................................................1-13

C.2 DefinitionS.............................................................................................................2-1

C.2.1 Acronyms.......................................................................................................................2-1

C.2.2 Definitions......................................................................................................................2-3

C.3 Government- Furnished Property and Services................................................3-1

C.3.1 Property Applicable.......................................................................................................3-1

C.3.2 Property Provided by the Government..........................................................................3-1

C.3.3 Contractor Accountability..............................................................................................3-1

C.4 Contractor-Furnished Property and Services....................................................4-1

C.4.1 General..........................................................................................................................4-1

C.4.2 Equipment.....................................................................................................................4-1

C.4.3 Maintenance and Repair...............................................................................................4-1

C.4.4 Supplies and Materials..................................................................................................4-1

C.4.4.1 Stock Levels............................................................................................................4-1

C.4.4.2 Forms and Documents............................................................................................4-1

C.4.4.3 Quality of Materials.................................................................................................4-2

C.5 Specific Work Requirements...............................................................................5-1

C.5.1 Manage Work Requirements.........................................................................................5-1


C.5.1.2 Work Tasking Receipt and Documentation............................................................5-1

C.5.1.3 Work Tasking Approval & Authorities.....................................................................5-1

C.5.1.4 Work Task Reporting..............................................................................................5-1

C.5.1.5 Personnel Experience and Training........................................................................5-1

C.5.1.6 General Task Performance.....................................................................................5-1

C.5.1.7 Work Task Completion Documentation..................................................................5-2

C.5.2 Prerequisites to data collection.....................................................................................5-2


C.5.2.2 Data Collection Instructions and Training Materials...............................................5-3

C.5.2.3 Training and Certification........................................................................................5-3

C.5.2.4 Setup of Workstations.............................................................................................5-3

C.5.3 Data Collection, Documentation, and Analysis.............................................................5-3

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C.5.3.2 Download Historical Datasets to CASI...................................................................5-3

C.5.3.3 PSU Support Map Documentation..........................................................................5-4

C.5.3.4 Data Entry into CASI...............................................................................................5-4

C.5.3.5 Communications with COTR...................................................................................5-4

C.5.3.6 Editing Previously Submitted Data..........................................................................5-4

C.5.3.7 Return of Materials to NRCS..................................................................................5-5

C.6 Technical Reference Library...............................................................................6-5

C.6.1 Mandatory and Advisory Classification of Publications and Forms...............................6-5

C.6.1.1 Mandatory Publications...........................................................................................6-5

C.6.1.2 Advisory Publications..............................................................................................6-6

C.6.1.3 Provisions...............................................................................................................6-6

C.6.2 Publications...................................................................................................................6-7

C.7 Technical Exhibits................................................................................................7-1

CONFIDENTIALITY CERTIFICATION AND REQUEST FOR ACCESS TO NATIONAL RESOURCES INVENTORY (NRI) DATA............................................7-1

Technical Exhibit 1.3-001...............................................................................................1

Data Collector Qualifications........................................................................................1


Performance Requirements Summary.......................................................................................1


Government-Furnished Materials and equipment......................................................................1


DATA COLLECTION WORKLOAD............................................................................................2


Sample Aerial Photo For Data Collection...................................................................................5


1997 Digital Orthophoto Quarterquad (DOQ) Clip.....................................................................6


Sample digital raster graphic (drg) clip.......................................................................................7

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Sample PSU Support map.........................................................................................................8


Index Of 2003 National Resources Inventory (Nri)....................................................................9

Data Collection Instructions & Training Materials.....................................................................9

C.8 Reports and Deliverables List..............................................................................12

C.1 GENERAL INFORMATION

C.1.1 INTRODUCTION AND BACKGROUND

C.1.1.1 General Information

Work Responsibility. The Contractor shall plan, program, administer, manage, and execute the work necessary to provide the specified services. The Contractor shall comply with applicable Federal, State, and local laws, regulations, and directives to include applicable publications in Section C.6.

Services Required. The Contractor shall provide National Resources Inventory (NRI) Data Collection Services to the US Department of Agriculture Natural Resources Conservation Service located in the State of Maine. The Contractor shall provide for all services, supervision, labor, tools, materials, equipment, and management necessary, unless otherwise specified, to administer and perform the specified data collection services in accordance with the requirements specified in this PWS.

Contractor Direction. The Contractor shall perform services under the direction of the Contracting Officer (CO). The Contracting Officer will designate specific technical representatives (referred to as Contracting Officer’s Technical Representatives – COTR) for specific locations where services are to be performed. Responsibility for Contract oversight at an individual location may be delegated to specific Government personnel as approved by the Contracting Officer.

Contractor Authority. Except in those instances where approval authority has been withheld or limits defined, the Contractor shall take action (i.e., approve or recommend approval) on data collection services. Actions that do not meet both of these conditions shall be forwarded to the Contracting Officer’s Technical Representative (COTR) for final approval. Although the Contractor is not an employee of the Federal Government, Contractor personnel will, on occasion, represent the NRCS during the performance of the assigned tasks.

C.1.1.2 Work PurposeThe Contractor shall provide Data Collection Services to support the Natural Resources Conservation Service (NRCS) to meet its mission statement: “The Natural Resources

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Raymond F. Powell, PE, 01/03/-1,

Page: 1Enter the State or Commonwealth as appropriate. Specific region of a state may also be identifed

Conservation Service provides leadership in a partnership effort to help people conserve, maintain, and improve our natural resources and environment.”

C.1.1.3 Location of Contract ServicesThe Contractor shall provide services for the NRCS within the state of Maine at a site selected by the Contractor. The site must be within a 90-mile radius of Bangor, Maine, to facilitate training, regular meetings, and Quality Control activities. The services are anticipated to be the equivalent of two (2) full time positions. The Contractor shall perform services in an office environment based upon the specific task(s) assigned.

C.1.1.4 Time Frame for CompletionAll data collection must be completed and submitted electronically to the NRI Database at the Iowa State University Statistical Laboratory by COB on February 22, 2004. The Contractor must make any Data Collector who submits data through the CASI available for consult regarding any required data edits or formal Quality Assurance process through COB on April 30, 2004.

C.1.1.5 Work by the Government. The Government reserves the right to utilize Government personnel or other contractors to accomplish the same type or similar work as stated in this Contract.

C.1.1.6 Non-Disclosure.Work performance required by this PWS will involve access to potentially sensitive information about governmental and landowner issues. All Contract personnel must comply with the terms of AGAR 452.224-70, Confidentiality of Information, contained in this Contract as well as provisions of the Privacy Act of 1974, 5 U.S.C. 552a. Additionally, the Contractor’s employees shall comply with privacy of personal information relating to natural resources conservation programs in accordance with Section 1244 of Title ll of the Farm Security and Rural Investment Act of 2002 (PL 1079-171).

All data collectors employed or subcontracted by the Contractor must sign a Confidentiality agreement specific to the National Resources Inventory. This document appears under TE C.1.1.5-001.

Notification: In the event that any covered information is disclosed, the Contracting Officer will be notified as soon as practicable. The Contracting Officer will also be notified of any other person’s actual or suspected unauthorized use, disclosure, release, or reproduction of covered information of which as employee may become aware. Notification will identify the person(s) to whom the information was divulged and the content of the divulged information.

C.1.1.7 Layout of Section C Section C Contents

The following areas contained in Section C of this PWS are structured as follows:

C-1: General Information

C-2: Acronyms and Definitions

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C-3: Government-Furnished Property (GFP) and Services

C-4: Contractor-Furnished Property and Services

C-5: Specific Tasks

C-6: Publications and Forms

C-7: Technical Exhibits

C-8: Reports and Deliverables

Functional Areas

Functional Areas contain all of the output related work tasks and are found in Section C.5, Specific Tasks. The Functional Areas are organized into the following broad work categories:

5.1 Manage Work Requirements

5.2 Prerequisites to Data Collection

5.3 Data Collection, Documentation, and Submittal

For example: The technical description of the functional area “Prerequisites to Data Collection” is found in Functional Area C-5.2. All administrative and contract management requirements are contained in Sections C.1, C.3, and C.4.

Other Document Information

Technical Exhibits. Technical Exhibits are used to provide supplementary information and can be in forms of text, tables, graphs, or maps. Technical Exhibits may be referenced from any part of the PWS. Technical Exhibits for Section C have a 5-digit number that links them to a designated PWS Section; e.g., Technical Exhibit 5.4-002 is the second Technical Exhibit referenced from Sub-Functional Area 5.4. All Technical Exhibits are contained in Section C-7.

Pagination. Pagination for all parts of Section C begins with the letter “C-” Examples are C.1.12 at the Section C level or C.5.6 at the Functional Area Level. Technical Exhibits will have a page number such as TE-5.2-002-3, which would designate the third page of Technical Exhibit 5.2-002 referenced from Functional Area 5.2.

Reports and Deliverables. The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Reports and Deliverables (RD) requirements. RDs in this Contract may be referenced from any part of the Contract. RDs for Section C have a 3-digit number which links them to a designated Contract Section, e.g., RD 503R001, is the first RD referenced in Section C.5.3. A listing of all RDs is located in Section C.8 of this Contract.

Other Document Information. As a general rule the word Contractor or Contract stated within this PWS with a capital “C” refers to the Service Contractor of this Contract versus a contractor or contract (lower case “c”) not covered under this specific Contract.

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C.1.2 CONTRACTOR MANAGEMENT AND ADMINISTRATION

C.1.2.1 Contractor ResponsivenessThe Project Manager or designated representative shall return all calls from the COTR within one hour during operational hours unless otherwise specified herein. During non-operational hours, the Project Manager or alternate shall return all calls from the COTR within four hours unless otherwise specified herein.

C.1.2.2 Operation Time RequirementsThe Project Manager or his designated representative shall be available during all hours of operation Monday through Friday, excluding Federal holidays, unless otherwise directed by the COTR.

Operating Hours. The Contractor shall conduct business and respond to all requirements from the NRCS, from 0730 until 1600 hours, Monday through Friday, excluding Federal holidays, unless otherwise directed by the COTR.

Exceptions to Normal Operating Hours. During this Contract, the Government may direct a change in the normal operating hours. Typically, these changes are related to attendance at activities and meetings that are conducted outside the normal operating hours of the Government.

Any change to normal service hours, other than those specified in this PWS, must be approved at least five operating days in advance by the COTR.

C.1.2.3 Meetings, Conferences, and BriefingsThe Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the Contracted functions and services, as required by the Government, to provide effective communication and necessary information. Conference participation shall include weekly Progress Reviews.

The Contractor shall participate in meetings with NRCS customers: Federal, State, and local agencies and their representatives; civic groups; landowners; and other contractors as required by the Government. These meetings include both on-site and off-site meetings, and the frequency may be weekly, monthly, or as otherwise required.

C.1.3 PERSONNEL

C.1.3.1 Key PersonnelPersonnel Security. The Contractor shall be responsible for pre-screening for suitability all persons proposed for work under this contract and for ensuring that all such persons have submitted to the Government a completed Standard Form 85, Questionnaire for Non-Sensitive Positions, 15 calendar days after the signature date on the contract. Persons for whom this background check reveals information that would deem them unsuitable for work on a Government-issued contract will be removed.

Personnel Qualifications and Certifications. The Contractor shall employ and maintain personnel in the management and key staff positions who have knowledge of Governmental NRCS requirements, forms, publications, policies, and regulations. Any changes to the working status of these key personnel shall be provided to the COTR.

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Supervision of Work. The Contractor shall supervise work performed by Contractor personnel to ensure that all Contract requirements are met. The Project Manager or designated alternate shall ensure that required supervision of Contractor personnel is provided whenever work is being performed.

C.1.3.2 Personnel Qualifications and CertificationsAll Contractor personnel shall be fully qualified to perform the work to which they are assigned under this Contract. Current skill requirements are listed at TE 1.3-001.

C.1.3.3 Subcontractors. Subcontractors to be used in the performance of this Contract shall be submitted to the Contracting Officer for concurrence prior to performance of work or any change. Subcontractor personnel shall be subject to the same personnel requirements as specified herein. Subcontractor information shall include company names, contact names, addresses, and telephone numbers. (RD 103R001)

C.1.3.4 Employment Limitations.Employment of Aliens. The Contractor shall not employ any alien who is not lawfully employable in the United States.

Language Requirement. The Contractor shall employ only persons able to speak, read, write, and understand English fluently for those positions interacting with Government personnel and customers in the performance of this Contract, and where English is necessary to provide a service under this Contract.

Physical Fitness. The Contractor shall ensure that all Contractor personnel meet the physical requirements to perform the function(s) and task(s) to which they are assigned.

C.1.3.5 Employee Roster. The Contractor shall provide the COTR with a roster listing, by service area, of all employees, their job titles, and required qualifications at least ten calendar days prior to the Contract start date. The Contractor shall update the roster at least one operating day after a change. (RD 103R002)

C.1.3.6 Conduct of PersonnelThe Contractor shall be responsible for the performance and conduct of Contractor and subcontractor employees at all times and will adhere to the Government standards on employee ethics and conduct. Personnel employed by the Contractor in the performance of this Contract or any representative of the Contractor entering a Government facility, shall abide by the local security regulations and shall be subject to such checks by the Government as may be deemed necessary.

Personnel Removal. Government rules, regulations, laws, directives, and requirements that are in place or issued during the Contract term relating to law and order, NRCS administration, and security within Government facilities shall be applicable to all Contractor employees or representatives. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site. Such removal of employees does not relieve the Contractor from the requirement to timely performance of Contract tasks.

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Removal by Contracting Officer. The CO may require the Contractor to remove from the work site any employee, working under this Contract, for reason of misconduct or security. Contractor employees shall be subject to removal from the premises upon determination by the CO that such action is necessary in the interest of the Government.

Removal by Security Personnel. Contractor employees may be denied entry to Government facilities by local security personnel if it is determined that such entry may be contrary to good order, discipline, or Government security.

Appearance. Contractor employees shall be well groomed, neat in appearance, and appropriately dressed for the work to be done.

Alcohol and Drug Use. The use of alcoholic beverages or illegal drugs by Contractor personnel is forbidden while in the performance of this Contract. The Contractor shall not allow any employee who has possession of or who is under the influence of alcohol or controlled substances to perform work under this Contract.

Fraud, Waste and Abuse. Contractor personnel shall be alert to and report to the COTR suspected allegations of fraud, waste, and abuse, or other intentionally dishonest conduct observed during or in the performance of this Contract.

C.1.3.7 Personnel Training and Recruiting.

Training and Recruiting. The Contractor shall establish and maintain a recruiting and training process. The process shall be documented in writing and available to the COTR immediately upon request.

Formal Training During Contract Period.

o The Contractor shall provide employees with the training, skills and knowledge to perform the services in this Contract.

o If the Government adds new services which require new skills and abilities that the Contractor does not have, the Contractor can request training or compensation. The Contractor shall obtain approval from the COTR in writing prior to any such training.

o If the Contractor desires to use Government schools, requests to attend Government courses of instruction shall be prepared and submitted to the COTR. The Government reserves the right to accept or reject such requests.

Strike Contingency Plan. The Contractor shall plan for labor strikes that impact upon either Government operations or the Contractor’s ability to perform work associated with this Contract. These services shall be provided continuously without interruption pending recruitment actions.

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C.1.4 TRANSITION, PHASE IN AND PHASE OUT

C.1.5 THE CONTRACTOR SHALL DEVELOP COMPREHENSIVE PROCEDURES FOR PHASING IN CONTRACTOR PERFORMANCE TO THE LEVEL PRESCRIBED AND WITHIN THE TIME ALLOWED UNDER THE TERMS OF THIS CONTRACT. THE CONTRACTOR SHALL SUBMIT A COMPLETED TRANSITION PLAN TO THE COTR WITHIN 15 CALENDAR DAYS AFTER CONTRACT AWARD (RD 104R001).

Phase-in Period. The period between Contract award and Contract start will constitute the phase-in period. During the phase-in period, the Contractor shall prepare to assume full responsibility for assigned service areas in accordance with the terms and conditions of this Contract. The Contractor shall take all actions necessary for a smooth transition of the Contracted operations. This period will be approximately 15 calendar days in duration. During the phase-in period, the Contractor shall:

Recruit and hire necessary personnel and issue identification badges.

Obtain any necessary certifications and Government-access identification.

Participate in joint inventories and sign for Government-Furnished Property (GFP).

Develop and submit any required deliverables.

Attend post-award meetings.

Accomplish any necessary training to support the services listed in Section C.5.

Phase-out Period. The Contractor shall cooperate fully with the Contract turnover to a successor contractor or the Government prior to and at Contract expiration or termination. The Contractor shall account for and return all Government property as described in Technical Exhibit 3.1-001 and records completed at the time of expiration or termination.

During the phase-out familiarization period, the incumbent will be fully responsible for performance of data collection functions.

The Government reserves the right to conduct site visits in all Government-owned Contractor-operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent Contractor will cooperate to the extent required to permit an orderly change over to the successful Contractor.

C.1.6 CONTRACTOR INTERFACES

Other Contractors. Other Government contractors may be performing required services in areas associated with this Contract. These services will be awarded independently from this Contract. Some contractors will be providing services associated with, and in support of, work identified in this Contract. Some examples are contractors who provide specialized services to the NRCS or individual landowners such as map scanning, digitization, finishing, etc. Initial coordination required between contractors performing other contracts and this Contract will be made by the Government. The Contractor shall provide all further required

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coordination between contractors for any task specified in this Contract that relates to or impacts on any other contractors performing their work.

Support to Other Contractors. The Contractor shall provide support services to other contractors as required by the Government and when specified in the respective contract and directed by the COTR.

Disputes with or Between Customers or Other Government Contractors. The Contractor shall verbally notify the COTR of unresolved disputes in receiving support from or providing support to customers or other contractors within two hours from the time the dispute occurs and follow-up in writing within two operating days.

Inter-Service Support Agreements (ISA). The Contractor shall participate in current and future ISAs affecting performance under this Contract. These ISAs may require the Contractor to provide services or the Contractor may receive services on behalf of the Government.

C.1.6.1 Government Supervision of Contract PersonnelThe Contractor is responsible for the supervision of all Contractor personnel. The Government will, however, provide guidance in excess of the personnel qualifications required in TE 1.3-001, as well as technical clarification regarding unique data collection issues and situations that may effect the historic integrity of the NRI Database.

C.1.6.2 Contract Administration

Files. Government-furnished classified and unclassified files in existence at the Contract start, and those generated under this Contract, shall be maintained and retired in accordance with NRCS directives and as directed by the COTR. All such records and files shall immediately be made available for review by any agency or individual authorized access by the COTR. All files maintained by the Contractor under the provisions of this Contract are the property of the Government and shall be returned to the Government upon expiration or termination of this Contract.

Regulations, Manuals, Technical Documents and Procedural Information. Regulations, manuals, and technical documents applicable to this Contract are listed in Section C.6. Publications listed in Section C.6 that are on hand will be provided to the Contractor at the Contract start for the respective location as assigned.

C.1.7 DOCUMENTS AND REPORTS.

C.1.7.1 Organization Chart. The Contractor shall submit an Organization Chart by Contract start date and within five operating days after changes occur, showing the Contractor’s organizational structure and functional alignment as related to this Contract. (RD 106R001)

C.1.7.2 Management Plan.

The Contractor shall submit a Management Plan to the Contracting Officer at least 15 calendar days prior to Contract start. The Management Plan shall reflect an understanding of all tasks specified in the Performance Work Statement (PWS) and describe an approach to

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satisfy these requirements. If any portion of the Plan is found to be inadequate, the Plan will be returned to the Contractor with the inadequacies listed. The Contractor shall submit a revised plan to the Contracting Officer within five operating days following receipt of the notification of rejection. The Plan shall be implemented on the first day of the Contract start. Any follow-on revisions to the Management Plan shall be submitted to the CO at least five operating days prior to implementation. The Management Plan shall address, as a minimum: (RD 106R002)

Employee relations and personnel management.

Management, utilization, maintenance, and accountability of Government-furnished property (GFP).

Overall project management and administration.

Data collection and other documentation, including document flow and control of associated files.

Contractor's project office autonomy, i.e., show how the Contractor plans to provide on-site decision authority and independence from the Contractor’s corporate headquarters commensurate with project office responsibility.

Plans as specified in this Contract.

C.1.8 COMPLIANCEThe Contractor and Contractor employees shall comply with all applicable Federal, State, and local laws while engaged in the performance of this Contract.

C.1.8.1 Safety.

Safety Plan and Program. The Contractor shall develop and submit a Safety Plan prior to the Contract start date. The Safety Plan shall delineate the processes and procedures that the Contractor shall use to prevent accidents and preserve the life and health of Contractor and Government personnel and the public, and that protects work and property. The Contractor shall implement a Safety Program based on the Safety Plan at the Contract start. The Contractor’s Safety Program shall fully comply with the provisions of the NRCS Occupational Safety and Health Administration (OSHA) regulations and directives to include, but not be limited to, NRCS safety regulations for National Resources Inventory Data Collection. In cases where standards conflict, the stricter requirement shall apply. The Contractor shall update the plan as changes occur and shall submit a copy of the proposed plan to the COTR no later than 30 calendar days prior to the proposed effective date of the change. The Contractor's Safety Plan shall include provisions for: (RD 107R001)

Safety Procedures. The Contractor shall develop procedures and practices that minimize accident risk, including internal safety directives and standard operating procedures.

Safety Manager. The Contractor shall appoint and train a Safety Manager.

Safety Equipment and Inspections. The Contractor shall provide all necessary personal safety equipment and gear necessary to meet regulatory requirements for the work being performed. The Contractor shall perform periodic inspections of safety equipment as required

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by Federal Occupational Safety and Health Administration (OSHA) and local safety standards. In addition, the Contractor shall inspect and survey Contractor work areas for potential safety hazards.

Reporting Requirements. The Contractor shall prepare and submit or maintain the following reports and records:

Accident Reporting. The Contractor shall comply with OSHA and other regulatory agency requirements for record keeping and reporting of all accidents in the course of Contractor work that result in death, trauma, occupational disease, property damage, or environmental damage. The Contractor shall provide a brief written report to the COTR within four hours of occurrence and a detailed written follow-up report within three operating days whenever an accident involving personal injury occurs. The Contractor shall report serious accidents as defined by OSHA as soon as possible to the COTR. (RD 107R002)

Third Party Accident Claims. If any claims are made by a third party against the Contractor as a result of an accident which occurs in connection with the Contractor's performance, the Contractor shall submit, by close of business on the first working day after the initiation of the claim, a full written report to the Contracting Officer and the COTR. (RD 107R003)

C.1.8.2 Access ComplianceGovernment Facilities. Personnel entering Government facilities shall comply with the security requirements for the respective facilities that they are assigned to work in. All vehicles and personnel are subject to search and seizure of contraband or unauthorized Government property. Contractor vehicles (Contractor-owned and personal), Contractor employee vehicles, and their personal property shall be subject to searches upon entering and leaving and while on the Federal property.

C.1.8.3 Physical Security The Contractor shall be responsible for safeguarding all Government property, including controlled forms, provided for the Contractor’s use. At the close of each work period, facilities, support equipment, property, and materials shall be secured. The Contractor shall conform to the provisions outlined in the Federal Property Management Regulations, for safeguarding the Government furnished facilities and material contained therein.

C.1.7.3.2 Key ControlC.1.7.3.3C.1.7.3.4C.1.7.3.5C.1.7.3.6 Lock Combinations.C.1.7.4 Government Facility Compliance

Smoking. The Contractor shall comply with NRCS policies for controlling smoking in Government buildings, vehicles and facilities.

Fire Prevention. The Contractor shall comply with all applicable State Laws.

C.1.9 PERFORMANCE

C.1.9.1 Quality ControlThe Contractor shall be responsible for the quality of products and services provided under the terms of this Contract, to include those products and services provided by subcontractors. The Contractor shall re-perform work that does not meet Contract requirements, unless it is of a nature that re-performance is not possible or otherwise

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directed by the COTR. Re-performance of work shall not constitute an excusable cause to miss any timeliness standards (e.g., if a report is due the first operating day of the month, then the report shall be submitted in final form no later than the first operating day of the month). To ensure that the requirements of this Contract are met the Contractor shall implement an effective Quality Control Program (QCP).

Contractor Quality Control Program. The Contractor shall develop a proactive QCP for measuring and attaining quality of performance under this Contract. The Contractor's QCP shall explain the manner in which the Contractor shall ensure all Contract requirements are being accomplished in accordance with this Contract. A sustaining focus throughout the QCP shall be the attainment of continuous quality improvement. The Contractor's QCP shall emphasize deficiency prevention over deficiency detection.

Quality Control Plan. The Contractor shall maintain a Quality Control Plan and submit any changes in the Plan to the CO at least ten operating days prior to implementation. (RD 108R001).

Program Content. The program shall address, at a minimum, all items listed in the Performance Requirements Summary (PRS), TE 1.8-001, and the tasks below.

Inspection Program. Included shall be a quality control inspection program covering all general and specific tasks included in the Contract scope of work. The inspection program shall specify tasks or areas to be inspected on both a scheduled or unscheduled basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

Deficiency Identification. The Quality Control Plan shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS. The Quality Control Plan shall contain processes for corrective action without dependence upon Government direction.

Deficiency Correction. The program shall contain process control and process performance measurement procedures including how the Contractor will prevent deficiencies and make corrective actions, so as not to rely on Government or customer identification of deficiencies.

Documentation and Enforcement. The Quality Control Plan shall include a method of documenting and enforcing quality control operations of both Contractor and subcontractor work, including inspection and testing.

Trend Analyses. The Quality Control Plan shall include a method of performing trend analyses and assessments.

Surveillance Methods. The Quality Control Plan shall contain specific surveillance techniques for all Contract services. The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

Customer Complaint Program. The Quality Control Program shall include a customer comments and complaint program and processing system. The program shall allow identification and correction of validated customer complaints and provide feedback to the Government and customers on corrective action(s) taken. The term “customer” refers to customers internal and external to the organizations identified by this Contract.

Quality Control Files. The Contractor shall maintain a file of all inspections or tests conducted by the Contractor, to include any corrective actions taken. Quality Control files shall be subject to COTR review immediately upon request.

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Quality Control Reports. The Contractor shall submit, as required, a Quality Control Report for each service area identified in the Contract. The report shall be submitted to the Government upon request as part of the Contractor's quality control program. (RD 108R002)

Quality Deficiency Correction. The Contractor shall re-perform work determined to be deficient as identified by either the Contractor’s Quality Control or the Government’s Quality Assurance. Re-performance of work shall not constitute an excusable cause to miss any timeliness standards (e.g., if a report is due the first working day of the month, then the report shall be submitted in final form no later than the first working day of the month).

C.1.9.2 Performance Evaluation

Performance Evaluation Meetings, Technical or Progress Reviews. The Project Manager shall meet with the COTR and the Government Quality Assurance Evaluator (QAE) to review Contract performance. Meetings shall include review and analyses of key process indicators, analyses of process deficiencies, and problem resolution. At these meetings, the COTR and the Contractor will discuss Contractor's performance as viewed by the Government and any problems being experienced. The COTR will take appropriate action to resolve outstanding issues. A mutual effort shall be made by the Contractor and COTR to resolve any and all problems identified.

Meeting Frequency. These meetings will be held weekly throughout the Contract, or as directed by the COTR. The Contractor may also request performance evaluation meetings.

Meeting Minutes. The Government may keep an electronic recording or written report of these meetings.

Government Quality Assurance. The Government will inspect for compliance with Contract terms throughout the Contract period using Quality Assurance Evaluators as defined in Section C.2.2.

Performance Requirements Summary. Evaluation will be based on the Contractor’s compliance with the requirements set forth in the Performance Requirements Summary (PRS). The Government intends to monitor the Contractor's performance under this Contract by performing checks as contained in Quality Assurance Plan. Typical procedures include random sampling, planned sampling, scheduled inspections, observations, and validated customer complaints.

Inspection Reports. When the Contractor's performance is unsatisfactory, a Contract Discrepancy Report (CDR) may be issued. The Contractor shall reply in writing within ten calendar days from the date of the CDR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence (RD 108R003).

Participation in Government Quality Programs. In addition to performing Contractor quality control, the Contractor shall, as directed by the COTR, participate in Government quality programs, e.g., Process Action Teams (PAT), partnering, and other team building activities, intended to achieve continuous quality improvement.

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C.1.9.3 Changes to Processes

Throughout the period of this Contract the Contractor can expect to receive Government directed changes to the manner in which processes are being performed. Directives may be received in the form of, but not limited to, changes to USDA Publications, Messages, and Memoranda, and other informal means of communication. The Contractor shall analyze NRCS requirements for new work or changes to current processes at the direction of the COTR. The Contractor shall provide an assessment of the changes as they impact on the current processes and customers no later than one operating day prior to the suspense date established by the COTR. (RD 108R004)

The Contractor shall immediately implement changes to processes approved by the COTR that result in a decrease to or no change in the Contract price. Prior to implementing any process change that may result in an increase in Contract price the Contractor shall submit a price proposal to the Contracting Officer and obtain approval. Said price proposal shall be submitted within 30 calendar days from the date the Contractor receives notice of the process change giving rise to the increase in cost of performance. Changes in the Contract price due to process change shall be considered under the “Changes” clause. Failure of the Contractor to submit a price proposal within 30 calendar days from the date of receipt of any such change shall entitle the Government to performance in accordance with such change at no increase in Contract price.

C.1.10 INFORMATIONThe Contractor shall generate, maintain, and provide the programmed, unprogrammed, and other data and information requirements contained below.

C.1.10.1 Data Criteria.

The Contractor shall submit programmed and unprogrammed information, or analysis, subject to Government review for adequacy, utilizing the following criteria:

o Complete: To include all required information.o Accurate: Factual and correctly tabulated data.o Preparation: In accordance with applicable publication, RD, or other specified

format.o Name and signature of Government or Contractor certifying official.o Timely: Provided within the specified time frames.o Distribution: Provided to the specified distributees.

Programmed Requirements. The Contractor shall furnish all recurring Contract data and information as specified in the RDs (See Section C.8).

Unprogrammed Requirements. Upon notification by the COTR, the Contractor shall provide information to include, but not limited to, the following:

o Technical evaluation of suggestions.

o Staff studies.

o Fact sheets and information papers.

o Audits and inspections.

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o One-time reports.

o Recommendations for amending, revising, or originating Government regulations or policies within the scope of this Contract.

Information requested by Government personnel performing official duties, to include monitoring Contract compliance in responses to Government and other Contractor personnel conducting information and communication systems site surveys, information systems fielding, and communication engineering and construction as required by the Government.

Access to Data and Information. The Contractor shall ensure that all Contractor generated technical records, reports, files, and other documentation are made available to the COTR and other authorized NRCS representatives during the performance of this Contract.

C.1.10.2 Government Provided Workload Data

Government Provided Workload Data. It is anticipated that during the course of this Contract there will be workload increases and decreases.

The projected workload information displayed in the text is based on annual historical data, where available, or extrapolated to represent estimated annual workload where less than one year’s data were available. Summary workload data is included in the last fourth level paragraph within the PWS and within the referenced Technical Exhibits.

As a general rule data have been provided in two significant figures. This workload is provided to assist offerors in proposal preparation. The workload data shall not be a limiting factor on the Contractor’s obligation to perform all services described in this Contract to the required level of effort.

The workload included herein is representative of the type and quantity of workload that the Contractor can expect to encounter during performance of this Contract, except where otherwise noted.

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C.2 DEFINITIONS

C.2.1 ACRONYMSCASI Computer-assisted Survey Instrument

CCE Common Computing Environment

CDR Contract Discrepancy Report

CFE Contractor-Furnished Equipment

CFR Code of Federal Regulations

CID Criminal Investigation Division

CIR Color Infrared

CO Contracting Officer

COTR Contracting Officer’s Technical Representative

CP Contract Performance

GIS Geographic Information System

GPS Global Positioning System

LAN Local Area Network

Memo Memorandum

NASIS National Soils Information System

NRCS Natural Resources Conservation Service

NRI National Resources Inventory

POV Privately Owned Vehicle

RD Reports and Deliverables

PRS Performance Requirements Summary

PSU Primary Sampling Unit

PSU Edit Status (used in CASI)CO Complete

NS Not Started

UE Unlocked for Editing

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PWS Performance Work Statement

QAE Quality Assurance Evaluator

QASP Quality Assurance Surveillance Plan

QCP Quality Control Plan or Program

SSURGO Soil Survey Geographic Database

TE Technical Exhibit

USDA United States Department of Agriculture

UTM Universal Transverse Mercator


C.2.2 DEFINITIONSThe definitions set forth below are those unique to this Contract. Definitions for technical terms or words that are included in this Contract can be found in the technical documents referenced in the individual functional areas of the Performance Work Statement (PWS). The definitions provided below are oriented to the NRCS Contract services environment. In addition to the list of general definitions that apply to all services, additional definitions are provided for most services. In many cases definitions are situation specific. The total listing of definitions is not all-inclusive, but it has been derived from official publications, e.g., regulations, technical manuals, when available.

Acceptable Level of Performance (ALP): Maximum percent defective (or maximum number of defects per hundred units) that can be considered as a satisfactory performance average. The Government will normally accept the services provided the percent defective (or defects per 100 units) does not exceed the ALP. However, the Contractor shall not intentionally perform in a defective manner and shall re-perform any service found to be defective whenever possible. The COTR shall make decisions as to the necessity for re-performance.

Accountability: Accountability is the obligation to keep accurate and complete records of property, documents, or funds. Important data elements may include, but not limited to, identification data, gains, losses, due-ins, due-outs, and balances on hand or in use.

Accountable Officer (AO): Person officially appointed in writing to maintain a formal set of accounting records of property or funds. This person may or may not have physical possession of the property or funds. Person also serves as the primary point of contact for technical guidance. (Person sometimes referred to as the Government Accountable Officer (GAO).

Accurate: Precise and factual information. The term applies to information maintained in databases, entered on forms, recorded in other mediums of communication for official purposes, and to the information provided directly to customers.

Alien: Any person not a citizen or national of the United States of America.

Annually: Each year.

As Directed, As Required, As Permitted, Approved, Acceptance: Where these words or words of similar import are used, it shall be understood that the direction, requirements, permission, approval, or acceptance of the Contracting Officer is intended unless stated otherwise.

As Shown: Where these words or words of similar import are used, it shall be understood that reference is made to the drawings, tables, or narrative comprising this PWS, unless stated otherwise.

CASI (Computer-assisted Survey Instrument): The CASI is an electronic questionnaire with embedded quality assurance controls and functions used for data collecting, data management, and communication.

Certification: One who has received a certificate or license stating he or she has met the minimum requirements for performing the services required in this Contract in accordance with the State of issue.

Check: To inspect or test the performance, condition, or safety of something.


Contingency Plan: A document describing actions to be implemented or taken in the event of future occurrences.

Contract: A mutually binding legal relationship obligating the seller to furnish the supplies or services (including construction) and the buyer to pay for them. It includes all types of commitments that obligate the Government to an expenditure of appropriated funds and that, except as otherwise authorized, are in writing. In addition to bilateral instructions, contracts include, but are not limited to, awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts; orders, such as purchase orders, under which the contract becomes effective by written acceptance or performance; and bilateral contract modifications (See FAR 2.101). Contract Award: The time at which the Contracting Officer signs the Contract.

Contract Discrepancy: A failure of the Contractor to perform in accordance with contract requirements and specifications. A contract discrepancy may result from a failure of the Contractor to provide, or provide on time, the required contract products or services; or it may result because delivered products or services do not meet specific contract standards.

Contract Discrepancy Report (CDR): A report used to document unsatisfactory Contractor performance. The CDR requires the Contractor to explain, in writing, why performance is unsatisfactory; how performance shall be returned to satisfactory levels; and how recurrence of the problem shall be prevented in the future.

Contracting Officer (CO): A person with the authority to enter into, administer, modify, and/or terminate contracts, and make related determinations and findings. The term includes certain authorized representatives of the CO acting within the limits of their authority as delegated by the CO.

Contracting Office: The office that is responsible for awarding, executing, and administering a contract for supplies or services and performing post-award functions.

Contracting Officer's Technical Representative (COTR): An individual designated in writing by the Contracting Officer to act as an authorized representative of the Contracting Officer to perform specific contract administrative functions within the scope and limitations as defined by the Contracting Officer. The COTR does not have the authority to modify the contract. See Section H, entitled Contracting Officer’s Authority.

Contract Start: The calendar date at which the Contractor takes over the service and begins work performance.

Contractor: The Contractor, its subsidiaries and affiliates, joint ventures involving the Contractor, or any entity with which the Contractor may have merged or any individual or entity that assisted or advised the Contractor in the preparation of its proposal under the solicitation resulting in this contract.

Contractor Acquired Property (CAP): Property acquired or otherwise provided by the Contractor with funding provided in the contract and to which the Government has or is given title.

Contractor-Furnished Equipment (CFE): That equipment the Contractor is required to furnish in order to perform the requirements of the contract.

Controlled Inventory Items: Items with characteristics requiring special identification accounting, security, or handling to ensure their safeguard. These items, in order of degree of control normally exercised, are as follows.

a. Classified Material. Material requiring protection in the interest of national security.


b. Sensitive Items. Materiel requiring a high degree of protection and control because of statutory requirements; items of high value, highly technical, or hazardous; and small arms, ammunition, explosives, and demolition materiel.

c.Pilferable Items. Materiel having ready resale value or civilian application to personal possession and, therefore, especially subject to theft (e.g., binoculars, projectors, pagers, cameras).

Coordinate: To communicate with others, both internally and externally, to accomplish a required task.

Correct: In accordance with the governing publication. The term applies to the manner in which actions are completed and to information provided directly to customers.

Corrective Action: Consists of those efforts required to correct deficiencies, determine that other products are not similarly defective; and ensure deficiencies do not re-occur.

Current: Information obtained from the most recent Government authoritative document, e.g., USDA.

Customer: Any person or organization authorized to secure support services of the NRCS.

Customer Service: Services provided directly to individual customers in response to problems and requests for information and assistance presented by individual customers to the Contractor.

Damage: Ineffective technical assistance that is not readily noticeable at the time of delivery of the technical service.

Data Collector: An individual who has been trained by NRCS and who has received NRCS certification for the purpose of entering NRI data into the CASI software.

Documentation: Providing a record of an event or transaction (e.g. written, computerized or video recorded) for retrieval at a later date.

Download: Digital process of connecting to NRI Database at ISU Statistical Laboratory for the purpose of obtaining historical sampling data for loading into the CASI on a local computer.

Emergency: The reporting of sudden, urgent, usually unforeseen occurrences where life or property are in immediate danger and requires immediate action.

Environmental Protection: Formalized responsibilities, policies, and procedures established to preserve, protect, and restore the quality of navigable waters; near-shore, open, and any other surface waters; ground water; drinking water; land surface or subsurface area; and ambient air.

Equipment: All non-expendable items needed to outfit/equip an individual or organization. Clothing, tools, utensils, vehicles, and similar items are articles of equipment. Equipment is mobile, and considered personal property, as opposed to real property which is attached.

Fair Wear and Tear: The loss or impairment of the appearance, effectiveness, worth, or utility of an item that has occurred solely because of the normal and customary use of the item for its intended purpose.

Federal Acquisition Regulation (FAR): A Federal regulation establishing uniform policies for acquisition by executive agencies.

Federal Holidays: The following days in each calendar year are identified as Federal holidays:


New Year's Day, 1 January (see note) Martin Luther King's Birthday, the third Monday in January President's Day, the third Monday in February Memorial Day, the last Monday in May Independence Day, July 4 (see note) Labor Day, the first Monday in September Columbus Day, the second Monday in October Veteran's Day, November 11 (see note) Thanksgiving Day, the fourth Thursday in November Christmas Day, December 25 (see note)

Note: When holidays occur on a Saturday, Federal employees are normally given the previous Friday off from work. When holidays occur on a Sunday, Federal employees are normally given the following Monday off from work. This situation may impact on seven-day workweek operations.

Fiscal Year (FY): The Government fiscal year begins every October 1st and ends the following September 30th. The fiscal year is designated by the calendar year in which it ends. For example, Fiscal Year 2003, abbreviated FY03, begins 1 Oct 2002 and ends 30 Sep 2003.

Functional Expert: An individual who has studied and digested the content of the governing publications associated with a specific NRCS function and is fully qualified to advise landowners, producers, and community leaders.

Governing Publications. The complete range of Governmental guiding documents required to manage and perform functional work. Examples are public laws, regulations, pamphlets, circulars, messages, and memoranda.

Government: The term Government as used herein includes the Contracting Officer, the COTR and other designated representatives.

Government-Furnished Property (GFP): A term used in this Contract to mean property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

Government or NRCS-Unique Training: Training deemed necessary for performance of a Government or NRCS contract that is available only through Government or USDA schools, seminars, or conferences.

Government-Owned Property: A term used in this contract to mean property owned by or leased to the Government or acquired under the terms of the contract, and subsequently delivered to the Contractor for use by supported customers or on equipment of supported customers.

Government Publications: Publications adopted or published by the agencies of the United States Government.

Government Representative: The Contracting Officer (CO), Contracting Officer’s Technical Representative (COTR), Property Administrator, and Quality Assurance Evaluators (QAE) or as appointed by the Contracting Officer.

Hazardous Material (HAZMAT): Any material which has been determined by the Occupational Safety and Health Administration, Department of Transportation or military regulations under conditions incident to transportation or supply as capable of posing an unreasonable risk to health, safety, and property. Includes material classified as explosive, flammable, corrosive, combustible, porous, poisonous, compressed gas, toxic, radioactive, or unduly magnetic. When


referred to in requirements throughout this PWS, HAZMAT includes hazardous waste (HAZWASTE).

Hazardous Waste (HAZWASTE): Waste materials that are toxic or poisonous, corrosive, irritating or sensitizing, radioactive, biologically infectious, explosive, or flammable and that present a hazard to human health and the environment. Special procedures are required for handling hazardous waste and to ensure proper collection and disposal.

Herein: The word “herein” as used in this Contract shall mean “in the Contract”.

His: The word “his”, as used in this Contract, is intended to mean his or her in a generic sense. It is not intended to denote gender.

Independent Contract: A Government Contract that provides support or services related to but separate from another Contract with the same Government customer.

Input: Information transferred into the internal storage of data processing system, representing data to be processed for information to help control the process.

Inspect: Determination and identification of the condition, defects, or malfunctions of equipment, facilities, and systems with reference to established standards.

Instruct: To teach, inform, order, or direct.

Inter-Service Support Agreement (ISA): A document wherein the participants, to preclude any misunderstanding, state clearly in writing, the agreement for the provision of support arrived at between the activities involved, especially the obligations assumed by each and the rights granted to each. An agreement used for coordinating and providing support to component units, activities, and individuals located outside real property boundaries.

ISO 14000: ISO 14000 is a series of standards and guidelines, published by the International Standards Organization that define minimum requirements for an effective HAZMAT/HAZWASTE program.

Internet: A network connecting other networks, a large network of this type that covers the United States and extends to Canada, Europe and Asia, providing connectivity to databases at Governments, Universities, Corporate networks and hosts.

Invalid: Not having legal force, evidence or sound reasoning.

Inventory: A count of items located within an area or within a system.

Maintenance: The recurring day-to-day, periodic, or work to repair or maintain equipment, and systems in a specified condition, or to restore systems or components to initial or usable condition by overcoming the effects of breakdowns, wear and tear, damage or deterioration.

Material: Property that may be incorporated into or attached to an end item that may be consumed or expended in performance of work. It includes, but not limited to, clothing, raw and processed material parts, components, and installed equipment, and assemblies. The term includes small tools and supplies that may be consumed in normal use in performance of work.

May: Is permissive. However, the words “no person may…” mean that no person is required, authorized, or permitted to do the act described.

Non-Standard Item: Look alike items that are procured locally through commercial source.

NRI Database: A digital repository of nationwide natural resources data collected by NRCS in 1982, 1987, 1992, 1997, and then continuously from 2000; stored at the Iowa State University Statistical Laboratory.


Offer: A response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract. Responses to invitations for bids (sealed bidding) are offers called “bids” or “sealed bids;” responses to requests for proposals (negotiation) are offers called “proposals;” responses to requests for quotations (negotiation) are not offers and are called “quotes.” (See FAR 2.101.)

On-Site: Repairs or services performed at a customer’s location.

Operating day: Monday through Friday, excluding Federal Holidays.

Operating hours: Those routine hours designated by the Assigned Local NRCS office for organizations and activities to coordinate and conduct business with Government activities of the NRCS.

Organization Chart: Diagram showing the organization of units, offices, or activities.

Performance Requirements Summary (PRS): The PRS shows some contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement, the standard of performance, and the maximum allowable defect rate (MADR) for each work requirement.

Performance Work Statement (PWS): The PWS consists of the definitive or descriptive words identifying the subject matter of the contract referred to as the specifications or work statement.

Phase-in-Period: The period specified in the Contract for preparation and transitioning to the new full Contractor performance on Contract start date.

Pilferable Items: See Controlled Inventory Items.

Policy: A rule that governs the manner of performance.

Privately Owned Vehicle (POV): A vehicle owned by a person or business and not the Government.

Procedure: The step-by-step method or way that the policy or plan is to be carried out.

Process: A series of actions or operations that achieve an end or result.

Project Manager: The single person responsible for the execution of the Contract responding to the Contracting Officer. The Project Manager may or may not be co-located with immediate project work site and may manage the Contract from a remote location i.e., corporate headquarters or regional office depending upon the scope of the Contract work.

Property Responsibility: Property responsibility arises from possession of property or from the obligation of command or supervision of others who are in possession of property.

Provide: As related to a specified Contractor responsibility, this word means that the Contractor shall furnish and install the item or furnish the service.

Qualified Person: One having adequate knowledge, and thoroughly conversant in the installation, construction or operation of apparatus or equipment and hazards involved. One who possesses knowledge, skill, and ability to competently, effectively, and safely accomplish a task.

Quality: The composite of attributes or characteristics, including performance of an item or product.

Quality Assurance Evaluator (QAE): Government person responsible for inspecting Contractor performance for the Government. Specific NRCS NRI Specialists may be appointed by the Contracting Officer as a QAE.


Quality Control Program (QCP): Contractor’s system to control the equipment, systems or services so that they meet the requirements of the contract.

Quality Control Reviewer (QCR): An expert NRCS Data Collector who has been designated by an NRCS ICCS Leader to examine a percentage of the PSUs processed by other Data Collectors.

Quality Management: A planned and systematic pattern of actions necessary to provide confidence that material, data, supplies, services, and products conform to established technical requirements and achieve satisfactory performance.

Receiving: The process of planning for the arrival and the handling of inbound supplies.

Recyclable Material: Waste material that can be transformed into new products in such a manner that the original product may have lost its identity.

Recycling: The process by which recoverable materials are transformed into new or usable products.

Reject: A unit of product that is determined by quality control inspection to be unacceptable for its intended use. Service that is not accepted by the customer or Government and that payment may be withheld or for which services may be required to be reperformed.

Reports and Deliverables (RD): Data required to be submitted by the Contractor to the Government. A proper and correct submission of a RD is evidenced by the following criteria: completeness, accuracy of data, preparation in accordance with applicable mandatory publication or other prescribing document, signature or initials by the certifying official or area supervisor, and correct and timely turn-in or distribution.

Responsible Individual: A person entrusted with possession of, or supervision over Government property.

Responsibility: The obligation of an individual to ensure Government property and funds entrusted to his or her possession, command, or supervision are properly used and cared for and that proper custody and safekeeping are provided.

Roster: A list, or series of names and numbers.

Shall: Denotes the imperative.

Standard Operating Procedure (SOP):a. External SOP. Standardized set of procedures, developed by the Government, which

must be adhered to by Government organizations and units to ensure compliance with regulatory requirements and the Performance Work Statement. The Contractor utilizes these SOPs for information and awareness of customer responsibilities.

b. Internal SOP. Standardized set of procedures, developed by the Contractor, which provide details on how work is to be accomplished by Contractor's employees. The Contractor's internal SOPs are utilized by the Government for information and contractual compliance purposes.

Suspense Date: The date established by the originator of a document or requirement by which completed action or a reply is expected.

Technical Bulletins (TB): Publications containing information, procedures, and techniques of a technical or professional nature relating to equipment and general subjects.

Test: Procedure of obtaining, examining, analyzing and evaluating data to determine conditions or verify performance capability.


Transition: The actions taken by a contractor preceding a resultant contract start work date. Transition includes actions taken during the contract Phase-in Period prior to the contract start and ends at 2400 hours on the day preceding the resultant contract start.

Transmission: To pass or transfer from one place to another.

Troubleshoot: To act or be employed in resolving, diagnosing, discovering, and eliminating trouble in any flow of work or equipment.

Upload: Digital process of connecting to NRI Database at ISU Statistical Laboratory and returning collected sampling data from the CASI on a local computer to the NRI Database.

Validated Complaint: A validated complaint is one in which the COTR or QAE has verified that the facts of the complaint are correct. Otherwise, if there is no merit to the complaint, it is just an allegation.

Vendor: One person or entity who offers services or goods for money.

Will: The word "Will", when used in connection with a Government action, is used to express a declaration of purpose on the part of the Government.


C.3 GOVERNMENT- FURNISHED PROPERTY AND SERVICES

C.3.1 PROPERTY APPLICABLE.This section of the Performance Work Statement refers to that property entrusted to the Contractor to use during the performance of the work described in Section C.5.

C.3.2 PROPERTY PROVIDED BY THE GOVERNMENT.The Government will provide the material described herein as Government-Furnished Property (GFP) for use solely to perform the requirements of this Contract. GFP consists of Government supplies and materiel placed in the Contractor's custody. The Contractor shall not use GFP for any purpose other than the performance of this Contract. Material provided by the NRCS for data collection services is detailed in TE 3.1-001.

The GFP offered shall not be construed as being sufficient to meet the requirements of this Contract. All GFP is furnished in an “as is” condition.

All property furnished under this Contract shall remain the property of the Government and must be returned to USDA-NRCS, 967 Illinois Avenue, Suite 3, Bangor, ME 04401 by COB, February 29, 2004.

C.3.3 CONTRACTOR ACCOUNTABILITY.Transfer of Accountability. The Contractor shall become accountable for GFP when the Government Accountable Officer transfers it to the Contractor using the applicable USDA documents.

Property Control. The Contractor shall control property in accordance with the requirements contained in Federal Acquisition Regulation (FAR) 45.5, Management of Government Property in the Possession of Contractors.

Contract Expiration and Termination. At the expiration or termination of the Contract, the Contractor shall return the same property or property equal in type, kind, quality, and quantity of items as originally furnished by the Government and accepted by the Contractor. Government equipment shall be in the same or better condition as when originally furnished, less reasonable wear and tear. Government-furnished data (maps, descriptions, data, tree site indexes, lab analysis, etc.) shall be returned to the Government, along with a Contractor certification that any and all Government and landowner proprietary information is returned to the NRCS.


C.4 CONTRACTOR-FURNISHED PROPERTY AND SERVICES.

C.4.1 GENERAL. The Contractor shall furnish all property necessary to perform this Contract that is not specifically identified as Government-Furnished in Section C.3 of this Contract. Such property may include, but not limited to, supplies, tools, vehicles, identification badges, and office automation equipment.

C.4.2 EQUIPMENTThe Contractor shall furnish all equipment and material not furnished by the Government but required for performance of work required under this Contract at Contract start date. Equipment condition shall not relieve the Contractor of any responsibility to provide services as required in this Contract. Tools and equipment acquired by the Contractor at Contractor cost to supplement those provided as Government-furnished shall remain the property of the Contractor upon expiration or termination of the Contract, except as otherwise specified herein.

C.4.3 MAINTENANCE AND REPAIR.The Contractor shall maintain all Contractor-furnished Equipment (CFE) in a safe and serviceable condition suitable for its intended use. The Contractor shall not use any Government owned tools, materials, or parts to maintain CFE without prior written approval of the COTR. The Contractor shall repair inoperable and unserviceable Contractor-furnished equipment or items. The Contractor shall remove from the facility equipment that is not repaired within 30 calendar days. The Contractor may request an extension when the delay is due to long lead-time for a replacement part that the Contractor has on order.

C.4.4 SUPPLIES AND MATERIALS.The Contractor shall furnish all supplies and materials necessary to meet the requirements of the Contract. Supplies and materials provided by the Contractor shall be of equal or better quality than those being replaced by the maintenance, repair, or servicing action. All supplies and material shall meet applicable codes or manufacturers’ specifications.

C.4.4.1 Stock Levels.The Contractor shall maintain a sufficient quantity of on-hand materials and supplies to perform all work required under this Contract. Any failure on the part of the Contractor to provide sufficient quantities and quality of supplies and materials shall not be cause for reduction in any service or performance.

C.4.4.2 Forms and Documents. The Contractor shall generate or furnish all electronic forms, those forms designated as reproducible in the governing publications, and all local forms. The Contractor shall reproduce the forms in sufficient quantity to satisfy the requirements established by this PWS.


C.4.4.3 Quality of Materials.Contractor-furnished, Contractor-replaced, or Contractor-acquired materials, supplies, and replacement parts shall conform to the following quality priorities:

The Contractor shall meet specifications or standards listed in this Contract.

The Contractor shall ensure the same or better kind, grade, and quality as the item being replaced.


C.5 SPECIFIC WORK REQUIREMENTS

C.5.1 MANAGE WORK REQUIREMENTS

C.5.1.1 General InformationThe Contractor shall manage Data Collection Services task requirements that are identified in this Contract and as tasked by the COTR to support the Natural Resources Conservation Service. The Contractor’s work may be tasked in support of the various locations for the respective NRCS Service Center or State office. The Contractor shall serve as technical member of interdisciplinary natural resources teams compiled for specific projects or perform individual projects as assigned. Individual tasks may be small in scope such that a single individual performs them. As such, the Contractor is still responsible for the management of the work, technical supervision, and quality control of the work.

C.5.1.2 Work Tasking Receipt and DocumentationThe Contractor shall receive individual tasking from the COTR or designated Government Representative for the assigned counties. Workload (number of PSUs per county) is provided in TE 5.1-001. Each task (county) shall be documented in a Contractor log with the task description, date assigned, and date required. The log shall be available to the COTR for review upon request. The Contractor shall adhere to a production rate specified by the COTR (dependent upon the actual data collection starting date) to assure completion of the contract by February 22, 2004.

C.5.1.3 Work Tasking Approval & AuthoritiesReceipt of the task (county map of PSUs, case files, support materials) will constitute the notice to proceed with the individual task assignment. The COTR will identify to the Contractor the level of authority for the respective tasks.

C.5.1.4 Work Task ReportingThe Contractor shall maintain a record of the progress of each task for review by the COTR. The Contractor shall provide a weekly task update to the COTR that identifies the current status of each task to include the dates received and completed or percentage completed. The report shall identify problems encountered, recommended resolutions, and actions taken. (RD 501R001)

C.5.1.5 Personnel Experience and TrainingThe Contractor shall maintain the basic skill requirements and experience for the work requested as identified in Technical Exhibit 1.3-001 to perform the tasks assigned.

C.5.1.6 General Task PerformanceThe Contractor shall perform all work described in this Contract in a timely and quality manner. Work throughout this Contract will be monitored for Quality Assurance by the Government based upon the following criteria:

Timeliness of Work. The Contractor shall perform work described in this Contract within the time specified for the respective classification of work. The Contractor shall manage and schedule the work described to meet the NRCS requirements and time schedules. The


Contractor shall complete work based upon the priorities and the completion times identified in Paragraph 5.1.2 and TE 5.1-001.

Work Quality. The Contractor shall perform all work in a manner meeting or exceeding National Resources Inventory standards or as specified in this PWS. The Contractor shall inspect work based upon the Contractor Quality Control Program as described in Paragraph C.1.8.1 of this PWS.

Customer Approach. The Contractor shall coordinate, schedule, and complete all work with minimal disruption and inconvenience to the NRCS customer while providing quality service for which the Contractor and US Government can be proud.

Workload and Work Capability. The Contractor shall have the capability and technical expertise to perform the quantity and quality of service required by this PWS.

C.5.2 C.5.1.7 WORK TASK COMPLETION DOCUMENTATION

Completion of Data Collection will be documented automatically as individual data collectors return digital datasets for Primary Sampling Units to the Iowa State University Statistical Laboratory via the Internet. This will facilitate daily progress measurement as well as workload analysis.

Data Edits after initial collection. Following the submission of collected data for individual PSUs, automatic consistency checks of results will be conducted via software at the ISU Statistical Laboratory. The COTR will be informed via e-mail by ISU of edits that are required before data can be permanently committed to the NRI database. Within two working days of receipt of these edit notifications, the COTR will review the results and forward this information via e-mail to the Contractor for resolution. PSUs unlocked for editing will have a “UE” designation in the NRI Database.

Resolution of Edits. The Contractor will retrieve PSUs with “UE” designation from the NRI database, re-interpret photography and re-measure features as is appropriate, and re-submit data to the ISU Statistical Laboratory within 5 working days of receipt of edit notifications from COTR.

C.5.3 PREREQUISITES TO DATA COLLECTION

C.5.3.1 General InformationThe Contractor shall perform data collection work primarily on case files provided by Natural Resources Conservation Service. Each case file (except where the Primary Sampling Unit falls completely upon water or federally owned land) will contain a 2003 true color, large-scale (1:7920), film positive aerial photograph which will be the basis for interpretation of resource conditions and land cover changes.

Prior to commencement of data collection, the Contractor shall become familiar with the NRI program and instructional documents available at: the NRI Website listed below in Section C.5.2.2.

Each Data Collector employed or subcontracted by the Contractor must complete a training course conducted by the COTR or his designee and must be certified by NRCS before access to the NRI Database will be granted.


C.5.3.2 Data Collection Instructions and Training MaterialsThe Contractor must download and make available to data collectors the 2003 National Resources Inventory Data Collection Instructions from this website:

http://www.ftw.nrcs.usda.gov/nri/help_intro.html.

A complete index is located at TE 5.4-001 of this document.

C.5.3.3 Training and CertificationAccess to the NRI Database is controlled by login and password. These will be provided to individual data collectors upon:

completion of a training course conducted by the COTR or his designee.

successful completion of the lab exercises associated with the training course.

formal certification by NRCS. (RD 502R001)

C.5.3.4 Setup of WorkstationsCCE Compliance. Each data collector must have access to a Windows-based computer that is NRCS CCE-compliant. Details of CCE compliance can be found at this URL:

http://www.sci.usda.gov/cce/config.html

This site contains configuration examples of computers that function in the NRCS computing environment. Also listed are software packages that have been certified by the USDA Interoperability Lab.

CASI Software. The CASI software must be installed on individual PCs before PSU datasets can be downloaded from the NRI Database and inventory data can be entered. Instructions for CASI installation are in TE 5.2.4-001. (RD 502R002)

C.5.4 DATA COLLECTION, DOCUMENTATION, AND ANALYSIS

C.5.4.1 General InformationData collection involves air photo interpretation of landscape features and change detection, linear and areal measurements, and the recording of these interpreted and measured values into a digital questionnaire. Air photos are 9” x 9” color film positives and must be viewed on a light table. Measured features are documented in colored, permanent ink on mylar overlays. Documentation is governed by the Handbook of Instructions, and it must be sufficient to enable reviewers to verify results in the event of Quality Control Sampling or required edit checks.

C.5.4.2 Download Historical Datasets to CASIAfter certification and receipt of login and password, each Data Collector will have access to the NRI Database where sampling data is stored by state and county FIPS codes. A Data Collector will download from one to ten (1-10) Primary Sampling Units (PSUs) to the CASI software. A ten-PSU limit is built into the CASI, so a Data Collector must return one or more PSUs to the NRI Database before additional PSUs may be downloaded. To be returned, a PSU must have one of these status codes: CO (Complete), NS (Not Started), or UC (Unable to Complete). (RD 503R001)


http://www.sci.usda.gov/cce/config.html

http://www.ftw.nrcs.usda.gov/nri/help_intro.html

C.5.4.3 PSU Support Map DocumentationDocumentation entails marking features that must be measured on the mylar overlay, which is called the “PSU Support Map”, with 0.5 mm permanent ink according to this color scheme:

Farmsteads and Urban Areas (F, SB, UB) – RedWater (SW, LW, SS, LS) – BlueRural Transportation (PB, PV, RR) – BrownFor Rural Transportation, the following rights-of-way widths will be used to calculate acreage:

Private Roads – 30 feet

Public Roads – 50 feet, unless right-of-way is clearly discernable from the photo.

Interstate – Measure on photo

Railroad – 100 feet

Calculations of Rural Transportation acres must be recorded on the PSU Support Map. Example: Road Length x Right-of-way width / 43560 sf/acre = Acreage.

If no change between survey years is detected, a note to this effect must be made on the mylar. Data Collector must initial and date the note.

Data Collector must record notes on PSU Support Map for any abnormal situation that would affect photo interpretation, or if errors in previous interpretations are found. (RD 503R002)Prepare Field Notes

C.5.4.4 Data Entry into CASIAll data collected by the Contractor will result in entries into the CASI software. PSUs must be returned to the NRI Database with a “CO” status unless another status code is approved, in writing, by the COTR.

PSUs may be returned with a “UC” status code, if approved in writing by the COTR, when CRP, crop history, or USLE values must be obtained from the local NRCS Field Office. PSUs with “UC” status code must be resolved to a “CO” status within two (2) working days after receipt of the required data from the local NRCS Field Office. Data requests from NRCS Field Offices will be made through the COTR. (RD 504R001)

C.5.4.5 Communications with COTRThe Contractor will communicate weekly with the COTR, unless the COTR determines that less frequent communications are sufficient. Communications will include, but will not be limited to: progress, trends, training needs, problem resolution, data edits, proficiency of data collectors, or quality control. Communications will be by telephone, e-mail, or face-to-face meeting, or a combination of these at the discretion of the COTR.

Editing Previously Submitted Data

PSUs undergo additional consistency checks at the ISU Statistical Laboratory. Edit Reports are sent from the Statistical Laboratory to the ICCS Leader and then to the COTR. The Edit Reports list PSUs and/or their sample points that have data inconsistency warnings or errors that must be resolved. Before forwarding the Edit Reports to the Contractor, the COTR will review the Edit Reports and determine which PSUs must be “Unlocked for Editing” and which PSUs are correct as submitted. The Data Collector who collected the data originally for a


specific PSU will perform the edits for that specific PSU. The COTR must concur, in writing, with the decisions of the Contractor regarding the Edit Reports. (RD 506R001)

C.5.4.6 Edits Performed After End of Data Collection PeriodA portion of the Data Editing is anticipated to be performed after the data submission deadline of February 22, 2004. The COTR will meet or confer, at the discretion of the COTR, with the relevant Data Collectors to resolve required edits. The Contractor must make the Data Collectors available for these communications within five working days of receipt of notice of edit requirements from the COTR. Digital copies of relevant materials will be provided by the COTR to the Contractor to facilitate the edits. Following return of edited PSUs to the NRI Database, these digital copies must be deleted by the Contractor to protect the confidentiality of the NRI data.

C.5.4.7 NRCS Quality Control ProcessA percentage of each Data Collector’s submissions to the NRI Database will be physically checked by the NRCS ICCS Leader or his designee at Amherst, MA. The case files for the selected PSUs must be forwarded via traceable mail (e.g., FedEx, UPS, etc.) to the NRCS ICCS Leader by the Contractor within 5 working days of receipt of notice of intent to perform quality checks on the specified PSUs. The Data Collector involved must be available for meeting or consult within 5 days of contact from NRCS ICCS Leader. (RD 507R001)

C.5.4.8 Return of Materials to NRCS All materials supplied to the Contractor by the Government, which are related to data collection, must be returned to the Government by COB on February 29, 2004. This includes all PSU case files and their contents, all imagery, all maps, and any copies of case file contents that have been made by the Contractor. Absolutely no materials, whether hard copy or digital, that in the opinion of the COTR would compromise the confidentiality of the PSU locations, sample point locations, or landowner identity at any of these locations, may be kept by the Contractor beyond February 29, 2004.

Materials may be forwarded to the Contractor after February 29, 2004, for the purposes of resolution of edits or quality control. The Contractor must return original materials to NRCS and destroy any digital copies of materials within 3 working days of resolution of edits or execution of the quality control process for individual PSUs. (RD 508R001)

C.6 TECHNICAL REFERENCE LIBRARY

C.6.1 MANDATORY AND ADVISORY CLASSIFICATION OF PUBLICATIONS AND FORMS

C.6.1.1 Mandatory Publications

The publications and forms listed in this Section have been coded as mandatory (M) or advisory (A). Publications coded as mandatory (M) contain guidance that is directly applicable to the services required by this contract. The Contractor is obligated to comply with the guidance contained in these publications in the establishment and operation of NRI


data collection processes. Exceptions to the guidance may be made to improve the effectiveness and efficiency of the data collection processes. Exceptions to the guidance shall be approved by the COTR prior to implementation. Contractor generated exceptions to the guidance contained in the mandatory publications shall not be cause for failure to comply with the standards and provide the services required by this PWS.

C.6.1.2 Advisory Publications

For advisory (A) publications where a PWS passage specifies mandatory compliance (e.g., “in accordance with”), the publication shall be considered mandatory (M) to the extent necessary to meet or perform the requirement(s) of the specific PWS passage.

For advisory (A) publications where no PWS passage specifies mandatory compliance, the procedures within the publication are not mandatory, but the contractor shall meet or exceed the specified or implied standard(s) therein in the performance of this Contract unless a higher standard is specified by the Contract.

C.6.1.3 Provisions.

The Contractor shall ensure that all publications are posted and up-to-date. Upon expiration or termination of the Contract, the Contractor shall return to the Government all issued publications. The Contractor shall accomplish the tasks set forth in this Contract in accordance with the references listed and the following guidelines:

If there is a conflict between Section C and the cited references, Section C shall control.

If there is a conflict between or among two or more such references, those coded as mandatory shall control over those coded advisory. For conflicts between or among those similarly coded, those issued by a higher authority shall control over those issued by a lower authority. For conflicts between or among those issued at the same level of authority, those with the later date of issue shall control over those with earlier dates of issue.

Any task set forth in any such reference which shall call for the exercise of discretionary Government authority that cannot be delegated shall be subject to the final approval of the Government official having such authority.

All publications and forms will be current issue.

The Contractor shall immediately implement changes to publications that result in a decrease to or no change in the Contract price. Prior to implementing any revision, supplement, or amendment that may result in an increase in Contract price, the Contractor shall submit a price proposal to the Contracting Officer and obtain approval. Said price proposal shall be submitted within 30 calendar days from the date the Contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. Changes in the Contract price due to supplements, revisions, and amendments shall be considered under the “Changes” clause. Failure of the Contractor to submit a price proposal within 30 calendar days from the date of receipt of any such change shall entitle the Government to performance in accordance with such change at no increase in Contract price.


C.6.2 PUBLICATIONSMost of the publications listed below are available via download from NRCS-hosted internet sites. The URLs (internet addresses) are specified below the table.

Under the M/A column, “M” = Mandatory, “A” = Advisory.

PUBLICATIONSTITLE M/A SOURCE

NRI Process (Statistical Design/Data Gathering/ Statistical Estimation)

M NRI Home Page

Handbook of Instructions for Remote Data Collection M NRI HelpDesk

Soil Survey Report for Individual Counties M COTR

NRI Announcements M NRI HelpDesk

NRI Frequently Asked Questions A NRI HelpDesk

NRI Progress Reports A NRI HelpDesk

Data Collection Support Tools and Procedures A NRI HelpDesk

Operations Support References A NRI HelpDesk

Desktop CASI Information/Download M NRI Resources Center

NRI Home Page URL: http://www.nrcs.usda.gov/technical/NRI/

NRI HelpDesk URL: http://www.ftw.nrcs.usda.gov/nri/help_intro.html

NRI Resources Center URL: http://www.statlab.iastate.edu/nriResources/nri2003/general/software/index_desktop.html


http://www.statlab.iastate.edu/nriResources/nri2003/general/software/index_desktop.html


http://www.nrcs.usda.gov/technical/NRI/

ftp://ftp.ftw.nrcs.usda.gov/pub/nri/tools/Operationssupport.pdf

ftp://ftp.ftw.nrcs.usda.gov/pub/nri/tools/Datacollectsupporttools.pdf


C.7 TECHNICAL EXHIBITS

Technical Exhibit 1.1.5-001 Confidentiality Agreement

Technical Exhibit 1.3-001 Data Collector Qualifications

Technical Exhibit 1.8-001 Performance Requirements Summary

Technical Exhibit 3.1-001 Government-Furnished Materials & Government-Furnished Software

Technical Exhibit 5.1-001 Data Collection Workload

Technical Exhibit 5.3-001 Sample Aerial Photo For Data Collection

Technical Exhibit 5.3-002 Sample 1997 Digital Orthophoto Quarterquad (DOQ) Clip

Technical Exhibit 5.3-003 Sample Digital Raster Graphic (DRG) Clip

Technical Exhibit 5.3-004 Sample PSU Support Map

Technical Exhibit 5.4-001 Index Of 2003 National Resources Inventory (NRI) Data Collection Instructions & Training Materials Available from NRI HelpDesk


TECHNICAL EXHIBIT 1.1.5-001 CONFIDENTIALITY AGREEMENT

CONFIDENTIALITY CERTIFICATION AND REQUEST FOR ACCESS TO NATIONAL RESOURCES INVENTORY (NRI) DATA

CONFIDENTIALITY STATEMENT

As an Officer, Employee, or Person Acting for or on Behalf of the United States Department of Agriculture in work related to the preparation of Agriculture Estimates and Reports; an individual is responsible for safeguarding confidential as well as nonconfidential types of data, records, or information from unauthorized modification, destruction, or disclosure, whether accidental or intentional.

The Director, Resources Inventory Division, Natural Resources Conservation Service, has outlined the terms of this agreement below. The agreement requires acceptance of the provisions and stipulations identified in sections A, B, C, and D of this document.

A) Certification and restrictions on use of unpublished National Resources Inventory (NRI) data.

B) National Resources Inventory (NRI) Data Request OverviewC) National Resources Inventory (NRI) Data Release AuthorizationD) United States Code, Title 18, Section 1905 "Disclosure of confidential information

generally”, United States Code, Title 7, Section 2276 "Confidentiality of Information, United States Code, Title 7, Section 2204 "General duties of Secretary; advisory functions; research and development"


A: CERTIFICATION AND RESTRICTIONS ON USE OF UNPUBLISHED NATIONAL RESOURCES INVENTORY (NRI) DATA

The specific conditions of this agreement are:

1. The data provided have not been published by the Natural Resources Conservation Service and cannot be considered as official estimates.

2. All individual NRI sample site location data are confidential and, (check one): ____ must be used on-site in NRCS: __X___ can be used off-site. No copies of reports or computer files or data sets containing these sample site locations can be made or published. Also, summaries that could possibly reveal the location and/or identity of an NRI sample site may not be published nor made public to anyone not covered by this agreement.

3. These data will be used for ”statistical, analytical and research purposes” only, and for purposes that enhance the National Resources Inventory and benefit the Secretary of Agriculture's ability to direct programs related to natural resources.

4. Dissemination or sharing of data, whether in original form or aggregated, with persons other than those who are directly associated with the project for which the data were obtained and who have completed the CONFIDENTIALITY CERTIFICATION AND REQUEST FOR ACCESS TO UNPUBLISHED NATIONAL RESOURCES INVENTORY (NRI) DATA agreement is strictly prohibited.

5. A courtesy briefing of any report using unpublished data will be given to the Director, Resources Inventory Division, prior to publication.

6. Any questions regarding access to unpublished data, propriety of reports or analysis shall be referred to the Director, Resources Inventory Division, USDA-NRCS for appropriate response.

In addition to the above conditions, I have been provided a copy of United States Code, Title 18, Section 1905, “Disclosure of confidential information generally”, Title 7, Section 2276, “Confidentiality of Information”, and Title 7, Section 2204, "General duties of the Secretary; advisor functions; research and development".

If approval is granted, all employees and/or sub-agents who will have access to NRI datasets will be required to sign a notarized or witnessed copy of the CONFIDENTIALITY CERTIFICATION AND REQUEST FOR ACCES TO UNPUBLISHED NATIONAL RESOURCES INVENTORY (NRI) DATA agreement. This signature certifies compliance with the laws and regulations listed in the agreement regarding confidentiality and other restrictions limiting the use of NRI datasets to the purpose(s) stated in section B: "National Resources Inventory (NRI) Data Request Overview"

I certify that I have read the above-mentioned conditions and regulations this ______ day of __________, 2003, and understand and agree to these conditions concerning the use of unpublished


NRI data provided by the Natural Resources Conservation Service (NRCS) in response to my request.

_________________________________________________________ ________________________________________________________

(Signature (Type or print name)

_________________________________________________________ ________________________________________________________

(Agency/Organization) (City and State)

Witnessed by: _____________________________________ Date: __________________________

Representative of Director, RID, USDA-NRCS


B: NATIONAL RESOURCES INVENTORY (NRI) DATA REQUEST OVERVIEW

Specify data needed (include dates of coverage if applicable):

Case files of 2003 NRI Rotational PSUs, including: 2003 9”x9” Color film transparency 1997 DOQ Clip DRG Clip 1997 PSU Support Map 2003 PSU Support Map Historical documents related to previous inventory years.

Soil Survey Atlas Sheets showing PSU and Point locations.County Soil Survey Map Unit Legends.County Map showing distribution of PSUs and PSU_IDs.

The following use will be made of these data:

Data will be used to conduct the 2003 NRI Data Collection for Rotational PSUs and will be returned to NRCS by COB on February 29, 2004.

Attach other appropriate project information including:

(1) Timing of the proposed project. Data Collection to be completed by February 22nd, 2004.(2) Methods of analysis or statistical techniques to be used. Photo Interpretation.(3) Levels of reliability required. Does not apply.(4) Level of interpretation planned. Does not apply.(5) Where the data set will reside or be used. Contractor Location: __________________.(6) Organizational units and/or sub-agents who will have access to the data. List of

employees/subcontractors who will perform data collection:


C: NATIONAL RESOURCES INVENTORY (NRI) DATA RELEASE AUTHORIZATION (reference section A, "Certification and restrictions on use of unpublished National Resources Inventory (NRI) data", and section B, "National Resources Inventory (NRI) data request overview")

Approved _______________________

Disapproved for the following reasons: Date of data base (if applicable)

_____________________________ ______________________________ ________

Signature of Division Director Division Date


D: UNITED STATES CODE, Title 18, Section 1905; UNITED STATES CODE, Title 7, Section 2276 and, UNITED STATES CODE, Title 7, Section 2240

UNITED STATES CODETitle 18, Section 1905

Disclosure of confidential information generally. Whoever, being an officer or employee of the United States or of any department or agency thereof, publishes, divulges, discloses, or make known in any manner or to any extent not authorized by law any information coming to them in the course of their employment or official duties or by reason of any examination or investigation made by, or return, report made to or filed with, such department or agency or officer or employee thereof, which information concerns or relates to the trade secrets, processes, operations, style of work, or apparatus, or to the identity, confidential statistical data, amount or source of any income, profits, losses, or expenditures of any person, firm, partnership, corporation, or association; or permits any income return or copy thereof or any book containing any abstract or particulars thereof to be seen or examined by any person except as provide by law; shall be fined not more that $1,000, or imprisoned not more than one year, or both and shall be removed from office or employment.

UNITED STATES CODETitle 7, Section 2276

Confidentiality of information

(a) Authorized disclosure

In the case of information furnished under a provision of law referred to in subsection (d) of this section, neither the Secretary of Agriculture, any other officer or employee of the Department of Agriculture or agency thereof, nor any other person may---

(1) use such information for a purpose other than the development or reporting of aggregate data in a manner such that the identity of the person who supplied such information is not discernible and is not material to the intended use of such information; or

(2) disclose such information to the public, unless such information has been transformed into a statistical or aggregate form that does not allow the identification of the person who supplied particular information.

(b) Duty of Secretary; immunity from disclosure; necessary consent

(1) In carrying out a provision of law referred to in subsection (d) of this section, no department, agency, officer, or employee of the Federal Government, other than the


Secretary of Agriculture, shall require a person to furnish a copy of statistical information provided to the Department of Agriculture.

(2) Copy of such information:

(a) shall be immune from mandatory disclosure of any type, including legal process; and

(b) shall not, without the consent of such person be admitted as evidence or used for any purpose in any action, suit, or other judicial or administrative proceedings.

(c) Violations; penalties

Any person who shall publish, cause to be published, or otherwise publicly release information collected pursuant to provision of law referred to in subsection (d) of this section, in any manner or for any purpose prohibited in section 1 (a) of this section, shall be fined not more than $10,000 or imprisoned for not more than 1 year, or both.

(d) Specific provisions for collection of information

For purposes of this section, a provision of law referred to in this subsection means---

(1) the first section of the Act entitles “An Act authorizing the Secretary of Agriculture to collect and publish statistics of the grade and staple length of cotton”, approved March 3, 1927 (7 U.S.C. 471)(commonly referred to as the “Cotton Statistics and Estimates Act”);

(2) the first section of the Act entitled “An Act to provide for the collection and publication of statistics of tobacco by the Department of Agriculture”, approved January 14, 1929 )7 U.S.C. 501);

(3) the first section of the Act entitled “An Act to provide the collection and publication of statistics of peanuts by the Department of Agriculture”, approved June 24, 1936 (7 U.S.C. 951);

(4) section 203(g) of the Agricultural Marketing Act of 1946 (7 U.S.C. 1622(g));(5) section 526(a) of the Revised Statutes (7 U.S.C. 2204(a)(6) the Act entitled An Act providing for the publication of statistics relating to spirits of

turpentine and resin”, approved August 15, 1935 (7 U.S.C. 2248)(7) section 42 of Title 13;(8) section 4 of the Act entitled “An Act to establish the Department of Commerce and Labor”,

approved February 14, 1903 (15 U.S.C. 1516);(9) section 2 of the joint resolution entitled “Joint resolution relating to the publication of

economic and social statistics for Americans of Spanish origin or descent”, approved June 16, 1976 (15 U.S.C. 1516a); or

(10)section 2204 of this title.


UNITED STATES CODETitle 7, Sec. 2204

General duties of Secretary; advisory functions; research and development

(a) The Secretary of Agriculture shall procure and preserve all information concerning agriculture, rural development, aquaculture, and human nutrition which he can obtain by means of books and correspondence, and by practical and scientific experiments, accurate records of which experiments shall be kept in his office, by the collection of statistics, and by any other appropriate means within his power; he shall collect new and valuable seeds and plants; shall test, by cultivation, the value of such of them as may require such tests; shall propagate such as may be worthy of propagation; and shall distribute them among agriculturists; and he shall advise the President, other members of his Cabinet, and the Congress on policies and programs designed to improve the quality of life for people living in the rural and nonmetropolitan regions of the Nation.

(b) The Secretary is authorized to initiate or expand research and development efforts related to solution of problems of rural water supply, rural sewage and solid waste management, rural housing, rural industrialization, and technology appropriate to small- and moderate-sized family farming operations, and any other problem that the Secretary may determine has an effect upon the economic development or the quality of life in rural areas.

(c)




TECHNICAL EXHIBIT 1.3-001

DATA COLLECTOR QUALIFICATIONS

(These qualifications are commensurate with the requirements for a GS-7 Soil Conservationist in federal service)

Each individual Data Collector shall have and maintain the following qualifications:

A bachelor’s degree or equivalent (30 semester hours) with the major field of study directly related to the work required of the position with a minimum of 15 semester hours in such subjects as soil genesis, pedology, soil chemistry, soil physics, and soil fertility. Experience may be substituted for education beyond the minimum 15 semester hours required in soils at the rate of 1 year of specialized experience for each year of college study.

In addition to the minimal educational and experience requirements, Contractor candidates must demonstrate experience equivalent to two years of specialized work in soils disciplines. Specific requirements are:

Ability to interpret Soil Survey Maps in order to check/interpret/modify historic Map Unit Symbols at sample point locations.

Knowledge of Cowardin Wetland Classification System.

Basic surveying principles to include use of appropriate field equipment.

Ability to interpret aerial photographs with respect to geomorphology/landscape analysis.

Basic skills in computer word processing, spreadsheet, and internet browser softwares in order to communicate via e-mail and generate/modify attached documents.

Basic skills in map and photo reading, including but not limited to: scale determination, line and area measurements (feet, meters, acres, hectares), compass direction, UTM coordinates, Geographic coordinates, contour line interpretation and interpolation, and map unit conversions.

Ability to collect, organize, and interpret data in order to document landscape changes.

Ability to communicate orally and in writing in order to document landscape changes and features for measurement on mylar PSU Support Maps, as well as demonstrate proficiency to customer or to request guidance in interpretation from customer.

Ability to measure length and area from aerial photos with planimeters.

NRI Data Collection - ME Page TE.1 US Department of AgricultureNatural Resources Conservation Service


PERFORMANCE REQUIREMENTS SUMMARY

PERFORMANCE REQUIREMENTS SUMMARY (PRS). The rights of the Government and remedies described in this PRS, which is a part of the contract, are in addition to other rights and remedies set forth in the contract. Specifically, the Government reserves their contractual rights under the Inspection of Services Clause and Default Clause. For services not included in the PRS, government quality assurance actions and remedies applied against deficiencies found during surveillance will be IAW the provisions of the Inspection of Services Clause. The purpose of this TE is to define performance evaluation and payment procedures. The absence from this PRS of any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the Government under any other provision of the contract, including the Inspection of Services Clause and the Default Clause. This PRS:

Lists (see column 1) those PWS required services, which are key performance indicators of the functions in this PWS. This column contains a brief summary of each required service to be provided by the SP and monitored by the Government.

Lists (see column 2) the paragraph number(s) of the PWS that specify each required service.

Lists (see column 3 and 4) the standard of performance by which the Government will measure contract performance. These standards are measurable and described in terms of quality and timeliness, so that distinction can be made between satisfactory and unsatisfactory performance.

Shows (see column 5) the maximum allowable degree of Acceptable Level of Performance (ALP), from perfect performance, for each listed service that will be allowed by the Contractor, before the Government will invoke the payment computation formula resulting in payment of less than 100% for the listed service.

Describes (see column 6) the various methods of surveillance the Government will use to ensure the Contractor meets the standards at column 4.

Provides (see columns 7 & 8) information on the various payment percentages for each task listed per each CLIN and overall percentage of total contract price per each major section of the PWS.


Performance Requirements Summary

REQUIRED SERVICE PARA STANDARD STANDARDS OF PERFORMANCE ALP METHOD OF

SURVEILLANCE

Non-Disclosure C.1.16 Quality Maintain confidentiality of data and work products

100% Violations Reported

Personnel C.1.3.5 Timeliness

Quality

Provide employee roster 10 days prior to start of contract & any changes within 1 operating day.

All personnel meet Data Collector Requirements listed in TE 1.3-001 and have NRI certification.

Personnel adhere to Government standards on employee conduct and ethics

10%

0%

Planned Sampling

Planned Sampling

Work Task Reporting C.5.1.4 Timeliness

Quality

Provide weekly task update to the COTR not later than the 1st operating day of the month 90 percent of the time.

Accurately identify progress of each assigned task in at least 95 percent of reports

10%

5%

Planned Sampling

Planned Sampling

Data Collection Instructions and Training Materials

C.5.2.2 Timeliness Instructions and Training Materials downloaded and read by Data Collectors within 2 weeks of Contract Award Date.

10% Random Sampling

Training and Certification

C.5.2.3 Timeliness

Work Capability

Data Collectors trained by COTR within 3 weeks of Contract Award Date.

Have capability and technical expertise to enable certification for 90 percent of tasks

10%

10%

Random Sampling

Planned Sampling

Setup of Workstations

C.5.2.4 Work Capacity

Work Capacity

Contractor certifies that each Data Collector has access to a CCE-compliant computer, planimeter, and light table within 1 week of Contract Award Date.

Contractor installs CASI software on all computers to be used by Data Collectors.

0%

0%

Planned Sampling

Computers able to connect to NRI Database.

Download Historical Datasets to CASI

C.5.3.2 Timeliness Each Data Collector successfully downloads to CASI 10 PSUs from NRI Database within 1 working day of receipt of login and password. 10% Planned Sampling

PSU Support Map Documentation

C.5.3.3 Timeliness Each Data Collector documents mylar support map concurrently with data entry into CASI for 98% of PSUs.

2% Planned Sampling


REQUIRED SERVICE PARA STANDARD STANDARDS OF PERFORMANCE ALP METHOD OF

SURVEILLANCE

Quality

Each Data Collector correctly documents features on mylar support map for 90% of PSUs. 10% Planned Sampling

Communications with COTR

C.5.3.5 Timeliness

Responsiveness

Contractor communicates via method defined by COTR weekly for 90% of the weeks during the life of the contract.

Contractor returns calls from COTR within 4 working hours.

10%

10%

Planned Sampling

Planned Sampling

Editing Previously Submitted Data

C.5.3.6 Timeliness

Quality

Edits are made by the Data Collector who originally submitted the PSU to the NRI Database within 2 working days of receipt of Edit List from COTR.

Data Collector will confer with COTR on each edit prior to resubmission to NRI Database.

5%

5%

Planned Sampling

Planned Sampling

NRCS Quality Control Process

C.5.3.8 Timeliness Case files are forwarded via traceable mail to NRCS ICCS Leader within 5 working days of receipt of notice of intent to perform quality check on specific PSUs.

5% Planned Sampling

Return of materials to NRCS

C.5.3.9 Timeliness

Timeliness

Quality

100% of case files, their contents, and all hardcopy materials delivered to the Contractor by NRCS will be returned to NRCS by COB on February 29th, 2004.

100% of Case files, partial contents of Case Files, or digital copies of Case File contents, that are forwarded to the Contractor by the COTR for PSU edits after February 29, 2004, will be returned to NRCS within 3 working days of resolution of edits.

100% of PSU and Point locations will be kept confidential by Data Collectors and other employees of the Contractor.

0%

0%

0%

Inventory of items delivered and returned.

Inventory of items delivered and returned.

Reported violations.




GOVERNMENT-FURNISHED MATERIALS AND EQUIPMENT

Case file for each Primary Sampling Unit, including but not limited to:

o 2003 true color, film positive, 9”x9” air photo centered on PSU.

o PSU Support Map (clear mylar overlay) for data documentation.

o Digital Orthophoto Quarterquad clip (DOQ) at 1:7920 scale.

o Digital Raster Graphic clip (DRG) of 7.5 minute USGS topographic quadrangle at 1:7920 scale.

o Historical records of previous inventory years.

Soil Survey Legend for each county.

PSU distribution map for each county.

GOVERNMENT FURNISHED SOFTWARE Computer-assisted Survey Instrument (CASI) for data entry.

Access to NRI database at ISU Statistical Laboratory

Access to NRI Website for instructional materials, problem log, progress reporting.


DATA COLLECTION WORKLOAD(for Rotational PSUs)

County Name FIPS Code Number of PSUsAndroscoggin 23001 13

Aroostook 23003 45

Cumberland 23005 19

Franklin 23007 13

Hancock 23009 17

Kennebec 23011 17

Knox 23013 12


Lincoln 23015 15

Oxford 23017 13

Penobscot 23019 24

Piscataquis 23021 25

Sagadahoc 23023 12

Somerset 23025 27

Waldo 23027 17

Washington 23029 13

York 23031 30

Total 16 312

Data collection must be completed by February 22, 2004. Completion is defined as ‘all PSUs uploaded from CASI on local computers to NRI database with “co” status code unless prior written authorization for other status codes has been granted by COTR.


TECHNICAL EXHIBIT 5.2.4-001

Data collection must be completed by February 22, Completion is defined as all psus uploaded from casi on local computers to nri database with “co” status code unless prior

written authorization for other status codes is granted by cotr.

Continuous National Resources Inventory

Updated 06/08/2003

DESKTOP CASI INFORMATION/DOWNLOADThe Desktop CASI is designed for NRCS Common Computing Environment (CCE) PCs running the Microsoft Windows NT, 2000, or XP operating systems. The CASI and documentation are available for download below. The Desktop CASI requires the .Net Framework to be installed. This framework is included with option 1. Option 1 will also install the Desktop CASI. The framework is relatively large (25 MB) and may take a number of minutes to install. Please be patient. Once the framework is loaded the option 1 download will load the Desktop CASI.

A supplement to the Handbook of Instructions is available for download along with a number of short videos. Please take the time to review if you are new to the Desktop CASI environment.

Install Version Description

Option 1: Desktop CASI with Net Framework version 1.1

Self extracting zip file. Click on setup program. Use this the first time when the .Net Framework has not been loaded yet on the CCE machine. The framework only needs to be loaded once or until a framework update is released. Note: This is a large file (approx. 24 MB). A CD version of this install can also be requested via the NRI help desk:


Instructions for the Desktop CASI

Instruction Supplement-Appendix F

This is a short supplement (8 pages) to the NRI Handbook of Instructions. It includes information on the setup and operation of the Desktop CASI.

Video Segments: These videos are in the Macromedia Flash Video Format




http://www.statlab.iastate.edu/nriResources/nri2003/general/software/NRI2003PIv1_01.exe



http://www.statlab.iastate.edu/nriweb/

and should be play in most browsers by simply clicking on the video name. They may not work well if you have a slow internet connection – try the Quick time format.

If you have a slow internet connection, you may prefer to download the full set using the “All video segments” option (QuickTime only). Using Internet Explorer, right click and select “Save target as”. Please let us know how they are working and if they add value to this release process. Send comments to: [email protected]

Flash Media Format

*

QuickTime

Length

Description

Setup 7.9 MB 5.0 MB 2:55 Overview of the Desktop CASI and setting it up for the first time

The Main Menu 8.9 MB 8.5 MB 9:17 Overview of the Desktop CASI main menu.

Using Tool Tips 5.6 MB 2.9 MB 1:17 Using the Windows tool tip function to get information in the Desktop CASI.

Data Entry Techniques

6.0 MB 4.7 MB 1:44 Shortcuts and techniques for efficient data entry.

Notes 6.0 MB 3.7 MB 2:16 Overview of review/entry of CASI notes.

Final Check of Entered Data

4.5 MB 3.9 MB 2:36 Overview of data review and final PSU data checking.

* Must have Macromedia Flash Player 4 or higher.


http://www.statlab.iastate.edu/nriResources/nri2003/general/final_checkmov.mov

http://www.statlab.iastate.edu/nriResources/nri2003/general/final_check_2_2.html

http://www.statlab.iastate.edu/nriResources/nri2003/general/notes.mov

http://www.statlab.iastate.edu/nriResources/nri2003/general/notes_2.html

http://www.statlab.iastate.edu/nriResources/nri2003/general/data_entry.mov

http://www.statlab.iastate.edu/nriResources/nri2003/general/data_entry.html

http://www.statlab.iastate.edu/nriResources/nri2003/general/tool_tips.mov

http://www.statlab.iastate.edu/nriResources/nri2003/general/tool_tips_2.html

http://www.statlab.iastate.edu/nriResources/nri2003/general/main_menu.mov

http://www.statlab.iastate.edu/nriResources/nri2003/general/main_menu_2.html

http://www.statlab.iastate.edu/nriResources/nri2003/general/setup_q.mov

http://www.statlab.iastate.edu/nriResources/nri2003/general/setup2.html

mailto:[email protected]




Sample Aerial Photo For Data Collection(For 2003 photo interpretation and areal and linear measurements).

This representation not to scale. Scale of actual photo is 1:7920 (1 inch = 660 feet).



1997 Digital Orthophoto Quarterquad (DOQ) Clip(for comparison between 2003 and 1997 conditions)

Representation not to scale. Actual photo scale = 1:7920.NRI Data Collection - ME Page TE.8 US Department of Agriculture

Natural Resources Conservation Service


Sample digital raster graphic (drg) clip(for orientation and referencing of ancillary datasets)

Representation not to scale. Actual DRG scale = 1:7920.



Sample PSU Support map

Representation not to scale. Scale of actual mylar is 1:7920.



Index Of 2003 National Resources Inventory (NRI)

Data Collection Instructions & Training Materials

Instructions have been prepared as Portable Document Format (PDF) files. To view the files in PDF you will need to download the Adobe Acrobat Reader. Acrobat and the Acrobat logo are trademarks of Adobe Systems Incorporated.

2003 Natural Resources Inventory InstructionsPowerPoint

MaterialsReference Name

Contents Page X nri03cnts.pdf

Chapter 1 Natural Resources Inventory Overview

X X nri03ch1.pdf

Chapter 2 Guidelines for Data Collection X nri03ch2.pdf

Chapter 3 Data Gatherers X nri03ch3.pdf

Chapter 4 Locating & Documenting PSU Sample Boundaries and Points

X X nri03ch4.pdf

Chapter 5 Photo Interpretation & Remote Sensing Resources

X X nri03ch5.pdf

Chapter 6 Farmsteads & Ranch Headquarters X

X

nri03ch6.pdf

Chapter 7 Urban & Built-up Areas X nri03ch6.pdf

Chapter 8 Rural Transportation X nri03ch6.pdf

Chapter 9 Water Areas X nri03ch6.pdf

Chapter 10 Ownership X nri03ch6.pdf

Chapter 11 Conservation Reserve Program (CRP) X nri03ch6.pdf

Chapter 12 Soils X nri03ch6.pdf


http://www.ftw.nrcs.usda.gov/nri/2003instructions/nri03ch12.pdf






http://www.ftw.nrcs.usda.gov/nri/2003Training%20Materials/Data%20Collection%20Examples.ppt


http://www.ftw.nrcs.usda.gov/nri/2003Training%20Materials/Chap%205.ppt


http://www.ftw.nrcs.usda.gov/nri/2003Training%20Materials/2003%20Correct%20Location.ppt




http://www.ftw.nrcs.usda.gov/nri/2003Training%20Materials/Introduction.ppt


http://www.ftw.nrcs.usda.gov/nri/2003instructions/nri03cnts.pdf



Chapter 13 Land Cover/Use X nri03ch6.pdf

Chapter 14 Use of the Land X nri03ch6.pdf

Chapter 15 Irrigation X nri03ch15.pdf

Chapter 16 Conservation Practices X nri03ch16.pdf

Chapter 17 Wetland & Deepwater Habitats X X nri03ch17.pdf

Chapter 18 Salinity X nri03ch6.pdf

Chapter 19 Universal Soil Loss Equation (USLE) X nri03ch19.pdf

Chapter 21 Resource Concerns X nri03ch21.pdf

Appendixes

A NRI Glossary X nri03appA.pdf

B PSU & Point Edit Rules (Errors, Warning & Conditions) X nri03appA.pdf

C Cowardin System Descriptions & Diagrams

X nri03appA.pdf

D Wetland Classification Photos - Cowardin Wetland Classification System nri03appA.pdf

Plates 1-10 X nri03appD1-10.pdf





http://www.ftw.nrcs.usda.gov/nri/2003instructions/nri03appD31-40.pdf




http://www.ftw.nrcs.usda.gov/nri/2003instructions/nri03appC.pdf

http://www.ftw.nrcs.usda.gov/nri/2003instructions/nri03appB.pdf

http://www.ftw.nrcs.usda.gov/nri/2003instructions/nri03appA.pdf




http://www.ftw.nrcs.usda.gov/nri/2003Training%20Materials/wetlands.ppt













F Desktop Computer Assisted Survey Instrument (CASI) X nri03appF.pdf

G NRI Data Gatherer and Quality Control Reviewer Authorization X nri03appG.pdf

H Instructions for Quality Control Review X X nri03appH.pdf

Frequently Asked Questions (FAQ) X 2003FAQ.ppt

Training materials provided in support of data gathering include PowerPoint presentations for experienced data collectors along with video presentations of selected chapters. A summary of personnel receiving 2003 training is available.


http://www.ftw.nrcs.usda.gov/nri/trainingsummary03.xls

http://www.ftw.nrcs.usda.gov/nri/2003Training%20Materials/2003FAQ.ppt

http://www.ftw.nrcs.usda.gov/nri/2003Training%20Materials/Quality%20Control%20w%20Notes.ppt

http://www.ftw.nrcs.usda.gov/nri/2003instructions/nri03appH.pdf

http://www.ftw.nrcs.usda.gov/nri/2003instructions/nri03appG.pdf

http://www.ftw.nrcs.usda.gov/nri/2003instructions/nri03appF.pdf






C.8 REPORTS AND DELIVERABLES LIST

RD PWS Paragraph

RD Title Format Required Date Frequency Distribution Remarks

103R001 C.1.3.3 Subcontractor List

Written At least 10 operating days prior to Contract start date, and at least two operating days before any change.

Contract Start and As required

Contracting Officer

The list shall include company names, contact names, addresses, and telephone numbers.

103R002 C.1.3.5 Employee Roster Written 1st: At least 10 operating days prior to the Contract start date. Subsequent: Within 2 operating days following a change.

As Required

COTR The Roster shall list by service area, employees and their job titles, and required qualifications.

104R001 C.1.4 Transition Plan Written Within 10 operating days after Contract Award.

Initial COTR As specified in Section L of Solicitation.

106R001 C.1.6.1 Organization Chart

Written 1st: 10 operating days prior to Contract start date. Subsequent: Within two operating days after changes occur.

As Required

COTR Contractor's format.

106R002 C.1.6.2 Management Plan

Written 1st: At least 10 operating days prior to Contract start. Subsequent: If rejected, within five operating days of notification of rejection.

As Required

COTR The Plan shall reflect an understanding of all tasks specified in the PWS and describe an approach to satisfy these requirements per C.1.6.2

107R001 C.1.7.1 Safety Plan Written 1st: At least 10 operating days prior to Contract start. Subsequent: Update the plan as changes occur and submit no later than 5 operating days prior to the proposed effective date of the plan.

As Required

COTR The Plan shall delineate the process and procedures used to prevent accidents and preserve the life and health of Contractor and Government personnel, and the public, and that protects work and property.

107R002 C.1.7.1 Accident Reporting

Written lst: Written report within four hours of occurrence. Subsequent: Written follow-up report within

As Required

COTR Comply with OSHA, and other regulatory agency requirements for record

RD PWS Paragraph


three operating days. Serious accidents reported as soon as possible.

keeping and reporting of all accidents.

107R003 C.1.7.1 Third Party Accident Claims

Written Within one operating day after the initiation of the claim.

As Required

Contracting Officer, COTR

Contractor's format.

108R001 C.1.8.1 Quality Control Plan

Written 1st: With proposal implemented at Contract start. Subsequent: Submit any changes to the Contracting Officer at least five operating days prior to implementation of changes.

As Required

Contracting Officer

As specified in Section L of Solicitation.

108R002 C.1.8.1 Quality Control Report

Written Upon request by the Government As Required

COTR, QAE Contractor's format.

108R003 C.1.8.2 Contract Discrepancy Report (CDR) Response

Written Within 10 calendar days from the date of the CDR.

As Required

COTR, QAE Contractor's format. The CDR shall give the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

108R004 C.1.8.3 Changes to Processes

Written NLT one operating day prior to the suspense date established by the COTR

As Required

COTR Contractor's format

501R001 C.5.1.4 Work Task Report

Written As required by COTR. Weekly COTR

502R001 C.5.2.3 Training and Certification

Formal Training

Each Data Collector must attend training provided by COTR who will certify completion of training prior to Contract start.

As Required by COTR

COTR

502R001 C.5.2.4 Set-up of Workstations

Written Within 10 operating days after Contract award.

As Required by COTR

COTR Contractor's format.

RD PWS Paragraph


503R001 C.5.3.2 Download Historical Data

Written Within 15 operating days after Contract award.

As required by COTR

COTR Contractor’s format

503R002 C.5.3.3 PSU Support Map Documentation

Written Concurrent with data entry into CASI daily after Contract start.

Daily COTR Support map documentation is a prerequisite to data entry into CASI.

504R001 C.5.3.4 NRI Progress Reports

Digital, web-based.

Concurrent with PSU Support Map Documentation daily after Contract start.

Daily Web-accessible.

Progress reports are generated from NRI Database daily and available from NRI HelpDesk URL.

506R001 C.5.3.6 PSU edits. Digital, via e-mail and phone.

As required by COTR. Edits must be resubmitted to NRI Database within 2 operating days of receipt of Edit List from COTR.

As required by COTR

COTR Resolution of edits will be handled through concurrence of COTR.

507R001 C.5.3.8 NRCS Quality Control Review

Digital, via e-mail and phone.

Tracking number of mailed Case Files must be submitted to COTR within 2 working days of mailing.

As required by COTR

COTR Use traceable mail (e.g., FedEx , UPS, etc.).

508R001 C.5.3.9 Return of materials to NRCS.

Written. COB February 29, 2004. Inventory checklists will be provided by COTR.

Single submission

COTR Materials may be returned earlier than specified date if authorized by COTR.