November 2014 1 - HKEAA · Ying Man Keung (13900-YMK) Subject Panel – submit to principal Select student samples: 2 high, 2 medium and 2 low each for both Part A and Part B 30 Ying

November 2014 1

Overview of the SBA submission process

2

Overview of the SBA submission process

School

Administrator

•Create/Update login accounts for teachers and panels

• Indicate the SBA subjects being offered in this school year

•Assign SBA subjects to panels and teachers

Subject

Panel

(1st stage)

•Create teaching groups

•Assign students to teaching groups

•Assign teachers to teaching groups

Subject

Teacher

• Input SBA marks (online input or batch input using the mark template) * (slides 15-19)

•Endorse SBA marks of responsible teaching group(s)

•Submit SBA Marks to Panel

Subject

Panel

(2nd stage)

•Endorse SBA marks submitted by all teachers of a subject

• If necessary, return to teacher for amendments

• Indicate student samples for submission * (slide 30)

•Submit SBA Marks to Principal

Principal

•Endorse SBA marks for all subjects

• If necessary, return to panel to handle

•Submit SBA Marks to HKEAA

Subject

Panel

(Last stage)

•Submit student samples (6 each for Part A and Part B) and relevant Assessment Records (in pdf) in DVD format to HKEAA Wan Chai or San Po Kong offices

3 * Enhancement

Subject Panel (1st stage)

4

Subject Panel

Assign Teaching

Group

• Assign students to Teaching Groups

• Assign teachers to Teaching Groups

Teachers input marks

Submit to principal

• Review all the SBA marks of the subject, and submit to Principal

• If necessary, return the marks to teacher for amendment

Upload files

• Submit selected student samples and Assessment Records to HKEAA offices

5

6

Suggest operating on English interface, especially for viewing reports

Subject Panel – assign teaching group

Click ‘Assign Teaching Group’

7


8

1. Choose subject 2. Choose class

3. Click ‘Search’


9

(10000-TMC)

• Student data automatically retrieved

from the registration system • All student data should be correct, no

need for the school to follow up

4. Select the students and click ‘Assign’

Subject Panel – assign teaching group 5. Choose teacher

7. Click ‘Save’ 6. Enter the group name

• Created by Panel centrally • May easily swap students

across teaching groups

Ying Man Keung (13900-YMK)

10

Subject Teacher

11

Subject Teacher

Subject Panel assigns Teaching Groups

Input marks

•Using the online interface or

•Using the batch mode (via EXCEL file)

Submit marks to Panel

•In case the Subject Panel rejects the marks, update and re-submit the marks.

12

Subject Teacher – input marks Click ‘Input Marks’

13

Subject Teacher – input marks

14

1. Choose subject

2. Choose Teaching Group



15

Choose • “R” for repeater • “T” for transfer student The mark field “Part B” will be disabled.


16

Click ‘Check Completion of Mark Input’ to check whether the marks of all students have been entered.

Subject Teacher – batch input

17

Click ‘Batch Input Marks’


18

1. Choose subject 2. Download Mark Template


3. Input marks in the EXCEL file

19


20

4. Choose file 5. Upload mark file


21

6. Confirm batch input marks



22

Click ‘Submit to Panel’

3. Click ‘Submit to Panel’


23

1. Choose subject


10-02-

2015

20-03-

2015

12-01-

2015

11:11:10


24

4. Check the marks and click ‘Next’ 4. Check the

marks and click ‘Next’


Click ‘Finish’


Input teacher-student relationship, if any

25

2015 Subject: English Language Panel Name: Ying Man Keung (13900-YMK)


Confirm by checking the box and click ‘Submit’

26 The Subject Panel will receive an email notification

2015

English Language


Subject Panel (2nd stage)

27

Subject Panel – submit to principal

Click ‘Submit to Principal’

28


Click ‘Submit to Principal’ to start the submission. If necessary, click ‘Reject to Teacher’ to return the marks to teacher for amendment.

Select subject and click ‘Search’

Panel can monitor the submission progress online

29

13-01-

2015

11:11:10

English

Language 20-03-2015 10-02-2015 2015

13-01-

2015

11:12:10



Select student samples: 2 high, 2 medium and 2 low each for both Part A and Part B

30



31


Review relative declaration


Declare network schools (if applicable)


Go through the declaration statements

and click ‘Submit’

32 The Principal will receive an email notification

2015

English Language


Principal

33

Principal Review SBA marks of all subjects and

submit to the HKEAA

If necessary, return the marks to the panel to handle

34

Principal – submit to HKEAA

Click ‘Submit to HKEAA’

35


36

Choose subject and click ‘Search’


37

2015

13-01-

2015

11:49:25 20-03-2015 10-02-2015

Click ‘Submit to HKEAA’ to start the submission

If necessary, click ‘Reject to Panel’ to return the marks to the panel for following up.

Principal can monitor the submission progress online

English

Language


38

Review the marks and click ‘Next’



39


Review the Teacher-Student relationship and click ‘Next’


40

Review the network school declaration and click ‘Finish’


Go through the declaration statements

and click ‘Submit’


41 The Principal and Subject Panel will receive an email notification

2015

English Language


Subject Panel (Submission of student

samples offline)

42

Subject Panel – submit student samples

This function is NOT applicable to English Language SBA as student samples will be submitted OFFLINE (in DVD format)

43

Subject Panel – submit student samples

Choose “Reports” and select “Change of Student Work for SBA Work Submission”

44

Save the video clips and Assessment Records (in pdf) to a DVD and submit it to HKEAA offices in specified period (envelope cover and DVD label will be sent to schools in due course)

45


10390

Subject Panel – submit student samples Create two folders entitled “Part A” and “Part B” in the DVD, with

each containing six pieces of student work and scanned Assessment Records of relevant students.

For group interactions, teachers should write down next to the student name on the Assessment Records where the student chosen sat, e.g. the first student on the left.

Suggested file naming convention: [Subject Abbreviation] [(6-digit Student Document Number)].[File extension] e.g. ELANG(123456).wmv (video clip)

ELANG(246800).pdf (Assessment Record) Student Document Number is the beginning 6 digits of the

identity document of a student. 46

47

Available on HKEAA website by November 2014 (https://www.hkdse.hkeaa.edu.hk)

User Manual

48

Enquiry Hotlines General Issues:

3628-8860

Subject Matters:

3628-8066

3628-8070

49

Briefing Sessions 2 sessions will be conducted and

tickets will be sent to schools in November 2014

50

Date: 8 & 27 Jan 2015

Duration: 1.5 hour per session

Mode:

Practice using the SBAS to process simulated SBA marks

Technical assistance provided on spot

Online registration from 2 January 2015 (http://www.hkdse.hkeaa.edu.hk/sbaworkshop)

Hands-on Training Workshops

51

http://www.hkdse.hkeaa.edu.hk/sbaworkshop

http://www.hkdse.hkeaa.edu.hk/sbaworkshop

52

Documents

November 2014 1 - HKEAA · Ying Man Keung (13900-YMK) Subject Panel – submit to principal Select student samples: 2 high, 2 medium and 2 low each for both Part A and Part B 30 Ying