November 19 2012 Complete Agenda

7/30/2019 November 19 2012 Complete Agenda

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AGENDAMAYOR AND CITY COUNCIL REGULAR SESSION

MONDAY, NOVEMBER 19, 2012 6:00 P.M.

1. CALL TO ORDER

2. PRAYER AND PLEDGE

3. REPORT FROM CITY MANAGER ON UPCOMING WORK SESSION

4. APPROVAL OF MINUTES

A. Work Session dated October 9, 2012B. Regular Session #20 dated October 15, 2012

5. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL

Presentation to Carol Hemp for Many Years of Maintaining the Street End and Dune Crossingat 133rd Street

6. PRIVATE EVENT PERMIT REQUESTS

A. Walk MS Saturday, April 13, 2013Presented by: Lisa Mitchell, Private Events Coordinator and Mark Roeder and Kate Amos,

National Multiple Sclerosis Society MD Chapter

B. Jingle Bell Run Sunday, December 2, 2012Presented by: Lisa Mitchell, Private Events Coordinator and Chris Klebe, OC TrirunningSports

C. Komen Maryland Ocean City Race for the Cure Sunday, April 21, 2013Presented by: Lisa Mitchell, Private Events Coordinator and Lenore Koors and MarcieClark, Komen Maryland

D. OC Christmas Parade 3 Year Approval - Adding December 6, 2014Presented by: Lisa Mitchell, Private Events Coordinator

7. PUBLIC HEARINGS

8. UNFINISHED BUSINESS

9. NEW BUSINESS

10. REPORTS AND RECOMMENDATIONS FROM THE DEPARTMENT OF PLANNINGAND COMMUNITY DEVELOPMENT


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11. APPOINTMENTS TO BOARDS, COMMISSIONS AND OTHER CITY ORGANIZATIONS

12. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR

A. First Reading Ordinance to Establish Parking Rates (modifies the language of Ordinance

2012-05 by eliminating specific numerical dates of enforcement)

13. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER ANDDEPARTMENT HEADS

A. Announcement of Bid Results for the Demolition of the 66 th Street Water Tower Presented by: Hal Adkins, Public Works Director

B. Bid Award Recommendation for Wastewater Clarigester ProjectPresented by: Hal Adkins, Public Works Director

C.

Bid Award Recommendation for Engineering Services for Design of 64th

Street BoatRampPresented by: Terence McGean, City Engineer

14. COMMENTS FROM CITIZENS 5 MINUTE TIME LIMIT

15. COMMENTS FROM CITY MANAGER

16. COMMENTS FROM THE MAYOR AND CITY COUNCIL


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REGULAR SESSION -MAYOR AND CITY COUNCILMONDAY, NOVEMBER 19, 2012

3 REPORT FROM CITY MANAGER ON UPCOMINGWORK SESSION


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4 APPROVAL OF MINUTES

A. Work Session dated October 9, 2012B. Regular Session #20 dated October 15, 2012


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6. PRIVATE EVENT PERMIT REQUESTS

A. Walk MS Saturday, April 13, 2013Presented by: Lisa Mitchell, Private Events

Coordinator and Mark Roeder and Kate Amos,National Multiple Sclerosis Society MD Chapter


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TOW N O F

Th e W h i t e M a r l i n Ca p i t a l o f t h e Wo r l d

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Event CoordinatorRE: Walk MSDATE: November 14, 2012

I SSUE( S) : Mark Roeder of the National MS Society, Maryland Chapter,would like to have their Walk MS event in Ocean City onSaturday, April 13, 2013.

SUMMARY: This event is a fundraiser to raise money for MS research and tosupport local programs.

FI SCAL I MPACT: Potential positive economic impact from lodging, food andbeverage, recreation and other incidental expenditures related tothis event

RECOMMENDATI ON: Approve the event as requested under the agreement that theNational MS Society will reimburse the Town for parking as notedin their application.

ALTERNATI VES: Do not approve the event.

RESPONSI BLE STAFF: Lisa Mitchell, Private Event Coordinator

COORDI NATED W I TH: Appropriate staff, specifically Public Works

ATTACHMENT(S) : 1) April 2013 Calendar2) Cover Sheet3) Private Event Application4) Site Layout

Agenda Item # 6A

Council Meeting 11/19/12


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Sun Mon Tue Wed Thu Fri

1 2 3 4 5

7 8 9 10 11 12

14 15 16 17 18 19

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Ocean City Special Events Private Events

Name of Event: Walk MS New Event: No

Date of Event: Saturday, April 13, 2012

Date Application Received: August 13, 2012 Application Fee Paid: Yes/$25.00

Date Routed: August 13, 2012

Date Returned from All Departments: September 11, 2012 Total Cost to Town: No cost, except for parking.

Things to Note: As a fundraiser, this event would raise money for Multiple Sclerosis research and to support local

programs. Set-up of the event would take place the morning of the event, from 6:00 a.m. until 8:30 a.m. The event would take place from 9:00 a.m. until 2:00 p.m. Clean up and breakdown of the event site would take place on the day of the event, from 1:00 pm until 2:00

p.m. The start/finish location would be on the Boardwalk at Worcester Street. The participants would walk 1.5

miles north on the Boardwalk to 13th Street, where there would be a rest stop. The participants would then proceed back to the Inlet Lot.

The event organizers request to use part of the Inlet Lot for participant parking, registration and lunch. The event organizers would like to set-up two (2) tents and use a PA System. The event organizers request a flat parking rate for their participants and staff. The event organizers request to use the comfort stations at Worcester Street and 9 th Street for their

participants. Expected number of participants for this event is 500.

Comments from Department Representatives: OCPD Will notify shift of the event. FIRE MARSHAL If a tent is to be used, the event organizers must obtain a tent permit from the Office of

the Fire Marshal.

PUBLIC WORKS The parking lot will be open as paid operations during this time. Request event payfor the spaces they use. At the current rate of $1.50 per hour and with the event taking place from 9 amuntil 2 pm, the total for the hours per spot would be $7.50. Will cone off rows AA thru D for the event touse, which is 402 parking spaces.

RISK MANAGEMENT Route may be a problem if the Boardwalk project/phase three is not completed by the event date. Insurance certificate must be submitted prior to the event.

TOURISM, EMERGENCY SERVICES, REC. & PARKS, TRANSPORTATION, CONVENTIONCENTER, and BEACH PATROL No comments, concerns or costs.

Date on Council Agenda: November 19, 2012

Event Approved or Denied:

Date Fees Received: Amount:

Date Insurance Certificate Received: Beach Franchisee Notified: N/A

Date Permit Issued:

Other:


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PRIVATE EVENT APPLICATIONTown of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:$35.00 For Profit Applicants, $15.00 Non-Profit Applicants

RETURN APPLICATION TO: Private Events Coordinator Town of Ocean CityRecreation and Parks200 125 th StreetOcean City, MD 21842

This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee.

This application should be completed and forwarded to the Ocean City Special EventsDepartment at least 90 days prior to the requested event for City Council consideration.

Any misrepresentation in this application or deviation from the final agreed upon routeand/or method of operation described herein may result in the immediate revocation of the permit. Applicants attention is directed to the accompanying information packet,entitled Private Event Application Guidelines.

All questions on the application must be fully answered . Same as last year or similar comments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $35.00 For-Profit Applicants and $15 Non-Profit Applicants

(If a Date Hold was approved for this event last year, please submit the remainder of balance.)

The minimum fee for City property usage is $150 per day for For-Profit Applicants and$15.00 per day for Non-Profit applicants. Set-up and breakdown days are also subject tothis fee assessment.

1. TITLE OF EVENT: ____________________________________________________ Walk MS

2. IS THIS A NEW EVENT? ______________________________________________ No

3. DATE(S) OF EVENT: __________________________________________________ April 13, 2013

4. STARTING & ENDING TIMES OF EVENT: _______________________________ 9 am to 2 m 5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________

_____________________________________________________________________ April 13, 6-8:30 am

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6. PROJECTED CLEAN-UP DATE (S) & TIMES: ______________________________

______________________________________________________________________ 1-2 m, A ril 13

7. LOCATION (Describe area in which event shall be contained; be specific as to how

much area will be used, etc.): _____________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________

The Hugh T. Cropper Inlet Parking Lot. The Lot will be used for registration, lunch and parking for participants. The start/finish line will begin on the Boardwalk at Worcester Street. Participants will walk 1/5 miles to 13 th St. and then turn around and walk back toWorcester. The rest stop will be located on 13 th St.

_____________________________________________________________________ _____________________________________________________________________

8. APPLICANTS NAME: ________________________________________________ Mark Roeder/Kate Amos

9. ORGANIZATION REPRESENTING: _____________________________________ _____________________________________________________________________ _____________________________________________________________________

The National Multi le Sclerosis Societ MD Cha ter

10. MAILING ADDRESS: _________________________________________________

_____________________________________________________________________ 2219 York Road, Suite 302, Timonium, MD 21093 11. WORK PHONE: _____________________ HOME PHONE: __________________

FAX: _________________________ E:MAIL: _____________________________

443-641-1208 443-791-5239443-641-1201 [email protected]

12. IS ORGANIZATION NONPROFIT? _____ID #52-0663815_______________ IF SO, PLEASE SUBMIT PROOF OF NONPROFIT STATUS.

13. ON-SITE EVENT COORDINATOR: ______________________________________ Mark Roeder

14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________

_____________________________________________________________________ _____________________________________________________________________

N/A

15. COORDINATORS CONTACT INFORMATION:HOME: ___________________________WORK: ________________________ 443-791-5239 443-641-1208FAX:_____________________________CELL: __________________________ E-MAIL ADDRESS: _ __________________ _____________________________ OTHER: __________________________________________________________

443-641-1201Mark.roeder nmss.or , kate.amos nmss.or

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mailto:[email protected]:[email protected]:[email protected]


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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________

_____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________

Walk MS is a fundraiser to raise money for MS research and to support local programs.The start/finish location will be at the Hugh T. Cropper Inlet at Worcester St. There will

be a tent, DJ, opening ceremonies and balloons. The walk will begin at 10 am withregistration opening at 9 am. Walkers will proceed 1.5 miles on the Boardwalk to the resttop at 13 th St. The National MS Society will provide drinks and snacks at the rest stop.he participants will then walk 1.5 miles back to the inlet.

sT

_____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ *if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________ ____________________________________________________________________ ____________________________________________________________________ Pre-event 2219 York Rd., Suite 302, Timonium, MD 21093During event Hugh T. Cropper Inlet

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOUREQUIRE SUCH ACCESS? ______ IF SO, WHERE? _______________________

____________________________________________________________________ No

____________________________________________________________________ ____________________________________________________________________

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process,etc.): _______________________________________________________________

____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

MS Society and staff volunteers load and unload all event supplies in the Inlet Lot.Supplies include registration materials, t-shirts and signs. Donations obtained by theMS Society will also be loaded/unloaded at the rest stop by staff and volunteers. Itemsinclude ice, water and snacks.

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIREDDIAGRAM AND DESCRIBE HERE: _____________________________________

____________________________________________________________________ ____________________________________________________________________ Yes, we will be setting up two tents and DJ equipment in the parking lot. ____________________________________________________________________ ____________________________________________________________________

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TOEMPLOY: ___________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

Support staff and volunteers are placed along the route for any help needed.

____________________________________________________________________

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22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR CONSIDERATIONS (Be aware that additional charges may be assessed.):

____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

The National MS Society will need 300 parking spaces for participants in the Inlet If possible, could we receive a flat parking rate for our participants and staff?

____________________________________________________________________ ____________________________________________________________________

23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____ IF SO, WHAT TYPE? _________________________________________________

____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

Support staff will be positioned along the route in case of emergencies. Ocean CityEMS support will be notified. There will also be a first aide station.

24. WHAT IS YOUR RAIN POLICY? _______________________________________ ____________________________________________________________________

____________________________________________________________________ ____________________________________________________________________ Event will take lace rain or shine. 25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING

OF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES? ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

MS Society staff and volunteers are to collect trash and properly dispose of all trash atompletion of event.c

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT(TOILETS, HAND WASHING, ETC.)? ___________________________________

___________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

The MS Society requests the use of the Ocean City public restrooms on Boardwalk atWorcester St. and 9 th St.

27. DESCRIBE CONCESSIONS/SALE ITEMS: _______________________________ ____________________________________________________________________ ____________________________________________________________________

N/A

____________________________________________________________________ ____________________________________________________________________

28. DESCRIBE ALL PRODUCT SAMPLING (SPECIFIC SIZES &QUANTITIES): ______________________________________________________

____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ None

____________________________________________________________________ ____________________________________________________________________

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29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _____________ IF SO, WHO WILL THE PROCEEDS BENEFIT? __________________________

____________________________________________________________________

Yes

We will have s onsor and donations, which will o directl to the National MS Societ .

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________ ____________________________________________________________________ ____________________________________________________________________ Acknowledgement of top teams and individual fundraisers during opening ceremonies.

____________________________________________________________________ ____________________________________________________________________

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________ Please forward a copy of the approved Gamin/Raffle Permit, to the Private Events

No

Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________ Please forward a copy of the approved Tent Permit, to the Private Events Coordinator.

es.

33. WILL YOU BE HAVING AIR SUPPORT/AIR-INFLATED STRUCTURES ATYOUR EVENT? _________________ Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to the

No

Private Events Coordinator.

34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________ Please forward a copy of the approved Bonfire Permit, to the Private Events Coordinator.

No

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________ Please forward a copy of the approved Fireworks Permit, to the Private Events Coordinator.

No

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGESAT YOUR EVENT? ___________IF SO, PLEASE DESCRIBE INTENT (include No

beverage type, quantities, drink sizes, location, etc.):__________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ Please forward a copy of the approved One Day Alcohol Permit, if required, to the PrivateEvents Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________ 500 38. EXPECTED NUMBER OF SPECTATORS: ________________________________ 50

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39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THEAPPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? _________

____________________________________________________________________ No

Event not on beach

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROMTOWN PERSONNEL (Be aware that additional charges may be assessed andapplicants must take full responsibility for the protection and security of borrowed/rented city property): __________________________________________________

____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ Nothin ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANYSTATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADYOBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPY Not neededTO THE BACK OF THIS APPLICATION.If you have not yet obtained this permit, please forward a copy of the approved HighwayPermit, to the Private Events Coordinator once you receive it.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG)TRAVELING THE PARADE ROUTE: _______________ PLEASE DESCRIBE: ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

No No

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: __________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ April 2007 2011, all held at the Grand Hotel

____________________________________________________________________

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT: ________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

Sponsors to be determined.

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45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NOT COVERED INTHIS APPLICATION: _________________________________________________

____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ None

____________________________________________________________________ ____________________________________________________________________ .

____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKESURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,STAGE, CONCESSIONS, COURTS, BANDS, ETC.IS DIAGRAM INCLUDED WITH APPLICATION ? YES________NO_______ XX

An event layout MUST be included for an event to be considered.

INSURANCE REQUIREMENT :For the protection of the public and the Mayor and City Council, the applicant mustobtain, at the applicants own expense, occurrence form comprehensive general liabilityinsurance coverage, which insurance coverage shall include coverage for personal injurywhich said insurance coverall shall be at least in the amount of one million dollars($1,000,000) single limit. Said insurance coverage shall name the Mayor and CityCouncil as additional insureds, with the address on the certificate listed as 301 BaltimoreAvenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum,showing the addition of the Mayor and City Council as additional insured, is also to be

provided. The certificate of insurance evidencing such coverage and the addendum shall be furnished to the Special Events Coordinator, Private Events on behalf of the Mayor and City Council by the applicant and be approved by the Towns Risk Manager beforeapplicant engages in the activity.

INSURANCE CERTIFICATE AND ADDENDUM:

____________INCLUDED WITH APPLICATION

____________TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY(30) DAYS PRIOR TO THE EVENT

XX

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MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with PublicWorks project(s) or any other necessary governmental function. Such action may bedirected at any time.

APPLICANTS SIGNATURE___________________________DATE_______________ Si nature on file 8/1/12

PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for a private event permit agrees to follow guidelines provided and submita complete application including all required submission of materials.

The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees

may be assessed should such property be in an unacceptable condition.The applicant agrees to abide by all provisions of the permit granted by the Town andagrees to pay all fees and costs assigned to the permit. The applicant further agrees tocomply with all conditions of the use permit which may be required by the Mayor andCity Council of the Town.

I have read and will copy with all special event application requirements.

APPLICANTS SIGNATURE___________________________DATE_______________ Si nature on file 8/1/12

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Tent

(Registration/

Start/ Finish line (DJ/opening ceremonies)

Tent (Lunch/Sponsors)


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December

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Winterfest4

Winterfest5

Winterfest6

Winterfest7

Winte

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Winterfest10

Winterfest11

Winterfest12

Winterfest 13

Winterfest14

Winte

16

Winterfest17

Winterfest18

Winterfest19

Winterfest20

Winterfest21

Winte

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Winterfest24

Winterfest25

Winterfest26

Winterfest27

Winterfest28

Winte

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Winterfest31

WinterfestWinterfest New YearsEve Fireworks


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RETURN APPLICATION TO: Private Events Coordinator Town of Ocean CityRecreation and Parks200 125 th StreetOcean City, MD [email protected]


This application is to be completed and forwarded to the Ocean City Special Events

Department at least 90 days prior to the requested event. If an application is submittedless than 90-days prior to the proposed start date, a late submission fee of $100.00 will beassessed for both Non-Profit organizations and For-Profit promoters. A new applicationmust be submitted annually for recurring events.


All questions on the application must be fully answered . Same as last year or similar

comments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and$25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean

block, per day. Races/runs/walks on the beach do not require a per block charge. Set-upand breakdown days are also subject to this fee assessment.

1. TITLE OF EVENT: ____________________________________________________ Jin le Bell Fun Run 2. IS THIS A NEW EVENT? ______________________________________________ Yes 3. DATE(S) OF EVENT Sunday December 2, 2012

4. STARTING & ENDING TIMES OF EVENT: _______________________________ 5 m 7 m

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39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THEAPPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? _________

____________________________________________________________________

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROMTHE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 isrequired for each major end-item borrowed from the Town of Ocean City):

We are requesting 50 traffic cones for the course. We also would like 2 police officers for the course.

__

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANYSTATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADYOBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPYTO THE BACK OF THIS APPLICATION.Please forward a copy of the approved MDOT Highway Permit to the Private Events

Coordinator once you receive it.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG)TRAVELING THE PARADE ROUTE: _______________DESCRIBE: __________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

N/A

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: __________________________________________________________ Ocean Cit Half Marathon, Makin Strides Cancer run, 5 Mile Boardwalk ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read andcomply with the Town of Ocean Citys sponsorship policy. The application willnot be approved without sponsors. If no sponsors, please state No Sponsors in area

provided below.):

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1 2 3 4 5

7 8 9 10 11 12

14 15 16 17 18 19

21

PE Komen -TENTATIVE

22 23 24 25 26

PE

28

PE MD Kite Expo29 30

April


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RETURN APPLICATION TO: Private Events Coordinator Town of Ocean CityRecreation and Parks200 125 th StreetOcean City, MD [email protected]


This application is to be completed and forwarded to the Ocean City Special Events

Department at least 90 days prior to the requested event. If an application is submittedless than 90-days prior to the proposed start date, a late submission fee of $100.00 will beassessed for both Non-Profit organizations and For-Profit promoters. A new applicationmust be submitted annually for recurring events.


All questions on the application must be fully answered . Same as last year or similar

comments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and$25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean

block, per day. Races/runs/walks on the beach do not require a per block charge. Set-upand breakdown days are also subject to this fee assessment.

1. TITLE OF EVENT: ____________________________________________________

2. IS THIS A NEW EVENT? ______________________________________________

3. DATE(S) OF EVENT __________________________________________________

4. STARTING & ENDING TIMES OF EVENT: _______________________________

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Komen Maryland Ocean City Race for the Cure

No

Sunday, April 21, 2013

6AM Race Village op ens, 8AM 5k Run,

8:30A M 5k walk and 1mile walk


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5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________

_____________________________________________________________________

6. PROJECTED CLEAN-UP DATE (S) & TIMES: ______________________________ ______________________________________________________________________

7. LOCATION (Describe area in which event shall be contained; be specific as to howmuch area will be used, etc.): _____________________________________________

_____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________

_____________________________________________________________________

8. APPLICANTS NAME: ________________________________________________

9. ORGANIZATION REPRESENTING: _____________________________________ _____________________________________________________________________ _____________________________________________________________________

10. MAILING ADDRESS: _________________________________________________ _____________________________________________________________________

11. WORK PHONE #_____________________HOME PHONE #__________________ FAX:____________________________EMAIL: ____________________________

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OFPROOF OF NON-PROFIT STATUS: _____________________________________

_____________________________________________________________________ _____________________________________________________________________

13. ON-SITE EVENT COORDINATOR: ______________________________________

14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________ _____________________________________________________________________ _____________________________________________________________________

15. COORDINATORS CONTACT NUMBERS:HOME: ___________________________WORK: ________________________ FAX:_____________________________CELL: __________________________ E-MAIL ADDRESS: ________________________________________________ OTHER: __________________________________________________________

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Lydia Foxwell Woo ten

Komen Maryland

c/ o Greater Ocean City Chamber of Com merce12320 Ocean Gat ew ay Ocean City , MD 2184 2

443-235-8407

[email protected]

Lydia Foxwell Woo ten

Greater O cean Cit y Chamb er of Com m erce 12320 Ocean Gat eway Ocean City, MD 21842

443-235-8407

[email protected]

Setup beg ins Thursday and runs throug h Sunday

Sunday, Ap ril 21and Monday, April 22

Inlet Parking lot is Race Village, Conventio n Center is walk up reg.

Our measured and USTF certified 5k rout e begins with t he start line perpendicular t o t he entrance of

the At lantic Hotel on the boardw alk (just Nort h of Ripley's). The route then heads north on t he

board walk, left on 15th Street, left on Baltimo re Avenue heading sout h back into t he Inlet, with t he

exact finish line of t he certified 5k route ending near the ferris wheel on the nort h end of the parking lot.

IRS EIN Numbers

Local: 52-2053491


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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________

_____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ *if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________ ____________________________________________________________________ ____________________________________________________________________

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOUREQUIRE SUCH ACCESS? ______IF SO, WHERE? ________________________

____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process,etc.): _______________________________________________________________

____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIREDDIAGRAM AND DESCRIBE HERE: _____________________________________

____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TOEMPLOY: ___________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

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Inlet Parking lot

no

Yes, like last year. Please visit w w w .kom enmd .org / oc t oview p hot os. Map/ brochure from last y ear is att ached.

Committee, volunteers, Komen staff, police

Event Emergency Plan

Sound systems that cover Race Village,

start and finish line

Trucks unload in the inlet on Thursday, Friday, Saturd ay, and pickup / load back up o n Sunday and Mond ay.

Forklifts will be utilized for loading and unloading vendor trucks.

Our staff at Kom en Maryland is so grat eful to OC for t he assistance and suppo rt t hat allowed us to

have had a wo nderfu lly successful first Race for t he Cure in Ocean City on A pril 22, 2012 and w e

know the 20 12 particip ants, local businesses, and our o rganization lo ok fo rward to an amazing

second year event on A pril 21, 2013 as we increase awareness and supp ort in th e fight against

breast cancer. The Race Village op ens to the pub lic at 6AM, with app rox. 200 volunt eers in placebeginning at 4A M. The Race Village is a festival-like atmosphere full of celebration , music, and emot ion.

The 5k timed run begins at 8AM, and t he 5k untimed run/ walk and 1mile family fun walk begin at 8 :30A M.

At 10 AM th e closing ceremonies begin, and all runners and w alkers have returned t o t he Race Village.

This event hit s close to hom e for me, as it helps fund g rants thro ugho ut Maryland,

including many in t he local comm unity. My grandm ot her, who passed away o n May 14t h, 20 12 after her

breast cancer returned in an extremely agg ressive form, participated in t wo different prog rams

in the comm unity during her t reatment at PRMC, both funded b y Komen grants.


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CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _____________ IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________

____________________________________________________________________

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________ Please forward a copy of the approved One Day Raffle Permit, to the Private EventsCoordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________ Please forward a copy of the approved Tent Permit, from the Office of the Fire Marshal tothe Private Events Coordinator.

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT? _________________ Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to thePrivate Events Coordinator.


35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________ Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit, tothe Private Events Coordinator.

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGESAT YOUR EVENT? ________ IF SO, PLEASE DESCRIBE INTENT (include

beverage type, quantities, drink sizes, location, etc.):__________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

____________________________________________________________________ Please forward a copy of the approved One Day Alcohol Permit, if required, to the PrivateEvents Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________

38. EXPECTED NUMBER OF SPECTATORS: ________________________________

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Yes

Komen Maryland

top 3 in time by age group, top 3 in time of

survivors, top fundraisers: individual, team

challenge, etc.

Yes

Yes

N/ A

N/ A

N/ A

No

5,0 0 0 -10 ,00 0

1,00 0


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44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read andcomply with the Town of Ocean Citys sponsorship policy. The application willnot be approved without sponsors. If no sponsors, please state No Sponsors in area

provided below.): _____________________________________________________ ____________________________________________________________________

____________________________________________________________________ ____________________________________________________________________

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED INTHIS APPLICATION: _________________________________________________

____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

.

____________________________________________________________________

____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKESURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,STAGE, CONCESSIONS, COURTS, BANDS, ETC.IS DIAGRAM INCLUDED WITH APPLICATION ? YES________NO_______

An event diagram MUST be included for an event to be considered.

INSURANCE REQUIREMENT :For the protection of the public and the Mayor and City Council, the applicant mustobtain, at the applicants own expense, general liability insurance coverage, which shallinclude coverage for personal injury in the amount of one million dollars ($1,000,000)single limit. Said insurance coverage shall name the Mayor and City Council asadditional insureds, with the address on the certificate listed as 301 Baltimore Avenue,Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing theaddition of the Mayor and City Council as additional insured, is also to be provided. Thecertificate of insurance and the addendum shall be furnished to the Private EventsCoordinator, no later than 30-days before the private event.

INSURANCE CERTIFICATE AND ADDENDUM:

____________INCLUDED WITH APPLICATION

____________TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY(30) DAYS PRIOR TO THE EVENT

Page 7 of 9

Seacrets, At lantic Hot el, Shenanigans, w ith m any mo re TBD

x

x


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COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:The applicant must comply with all provisions of the Towns agreement with Coca-ColaRefreshments as it pertains to the distribution or sales of beverages by the applicant onTown property. The applicant agrees to sell, dispense or serve only Coca-Cola beverageson Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottledwaters. The permitted beverages include Coca-Cola, Diet Coca-Cola, Sprite, Pibb Xtra,Mello Yello, Nestea, Arizona Tea, Barqs Root Beer, Fanta, Minute Maid, PowerAde,Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola may

provide in accordance with its agreement with the Town of Ocean City.

I have read this disclosure and agree that I will comply with its provisions.

APPLICANTS SIGNATURE____________________________DATE______________

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCEThe applicant agrees to comply with the provisions of all applicable ordinances of theTown of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of chapter 62 of the Code whichexpressly prohibits the public sale, rental or exchange for a donation of any goods, wares,merchandise, foodstuffs, refreshments or other commodities or services.

I have read this disclosure and will comply with all provisions of the local ordinancesincluding Chapter 62 of the Town Code.

APPLICANTS SIGNATURE___________________________DATE_______________

HOLD HARMLESS CLAUSE:Permitted (organization/applicant) shall assume all risks incident to or in connection withthe permitted activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connectionwith the permitted activity or the conduct of Permitteds operation. Permitted herebyexpressly agrees to defend and save the Town of Ocean City, its officers, agents,employees and representatives harmless from any penalties for violation of any law,ordinance, or regulation affecting its activity and from any and all claims, suits, losses,damages, or injuries directly or indirectly arising out of or in connection with the

permitted activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitted or its officers, agent and employees.

APPLICANTS SIGNATURE___________________________DATE_______________

Page 8 of 9

Lydia Foxwell Wooten 5/ 31/ 12

Lydia Foxwell Woote 5/31/12

Lydia Foxwell Wooten 5/ 31/ 12


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DRAFT

4

Street and Philadelphia Avenue to alert vehicular traffic to the Inlet Lotclosure during the event.

u. Ocean City EMS will provide two (2) committed medic units on site Sunday,April 21, 2013 for four (4) hours, from 7 am until 11 am.

v. OC Emergency Services will have OC-1 on-site in the Inlet Lot at 5:30 am on

Sunday, April 21, 2013. OC-1 will stay in the Inlet Lot until 12 noon.9. This MOU shall remain in force until April 22, 2013.

10. Operational Security Provision: In the event of exigent circumstances arising duringthe course of the Komen Maryland Ocean City Race for the Cure, the Town may, at its solediscretion, deploy such public safety personnel and resources as deemed necessary. KomenMaryland shall be responsible for the costs of the public safety personnel and resourcesprovided in this case.

11. The Town of Ocean City shall receive no portion of the Komen Maryland Ocean CityRace for the Cure profits.

12. The Special Events Director of the Town of Ocean City shall serve as the Towns Agentfor the planning, coordination and execution of the Komen Maryland Ocean City Race forthe Cure. Ms. Lenore Koors shall serve as the agent for Komen Maryland. Should anyterms of this MOU not be met or should the tasks identified in the timeline not beaccomplished on schedule, the Town of Ocean City may terminate this agreement at itsdiscretion.

13. This MOU is effective when signed below and may be terminated by either party at anytime. However, the terminating party shall reimburse the non-terminating party for allout-of-pocket costs to date.

14. In the event a dispute arises regarding this MOU which cannot be resolved by theparties, the matter shall be submitted to mediation before commencement of litigation or asagreed by the parties.

Lenore KoorsOperations Director

Komen Maryland

David L. RecorCity Manager

For the Mayor and City Council

Date___________________ Date___________________


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$ 58,750 Cash Sponsorship$ 161,819 In-kind goods and services

2013 Komen Maryland Ocean City Race for the Cure Proposal

Race Date: Sunday, April 21, 2013

Race Time: 5k (3.1 miles) Run start time 8:00 am5k (3.1 miles) Walk start time 8:30 am1 Mile Family Fun Walk start time 8:30 am

Proposed Race Route: map attached With this new route the race/walk participants will be on and off Baltimore Avenue sooner.

Requested Logistical Needs from the City: approximately 150 road cones from Public Works delivered to the inlet site area, we will place, and

return them to the drop off location

Ocean City Police Department to handle street closures and traffic control

bike fence trailer onsite, Komen staff and Spark Productions will handle setting up and breaking downof the fence

General Estimated Economic Impact to Ocean City GoalApproximately 3,150 visiting Race Participants x $320 (estimated per person) = 1,008,000

Race Registration Goal5,000 Participants

Susan G. Komen Dollars Raised Goal$500,000

Other Weekend Event IdeasIncrease event to two days instead of just one

add concert s on Friday and Saturday evenings golf tournaments, mini and regular

scavenger hunt concept

Ocean City Race Local Community Engagement Opportunities Paint the Town Pink competition

Dine out for the Cure engaging restaurants

Hotels for the Cure engaging hotels/motels for our out of town visitors


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Media Partners Goal : Increase to 15

Komen Maryland would like to thank the Town of Ocean City for all their help and support with the 2013Komen Maryland Ocean City Race for the Cure.


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Ocean City Special Events Private EventsName of Event: Ocean City Christmas Parade New Event: No

Date of Event: Requesting 3-year event approval continuance to include December 6, 2014

Date Application Received: September 4, 2012 Application Fee Paid: Yes

Date Routed: September 4, 2012Date Returned from All Departments: October 15, 2012 Total Cost to Town: $13,943.00

Things to Note:

Elaine Jarvis for the Gold Coast Mall Merchants Association is requesting a continuance to their 3-year eventapproval. They would like to receive approval for the Ocean City Christmas Parade to take place on Saturday,December 6, 2014. Their event had already been approved on October 12, 2011 to take place on Saturday, December 1, 2012 and Saturday, December 7, 2013. There have been no changes, additions or omissions requested for thisevent.

This event is a parade to celebrate the beginning of the Christmas season as a community. The event would take place from 11:00 a.m. until 1:00 pm within all four (4) southbound lanes of Coastal Highwayfrom Old Landing Road north to 115 th Street.

Set-up for this event would take place on Friday, November 30, 2012 and Saturday, December 1, 2012. Staging of this event would take place from 100 th Street to Old Landing Road. Breakdown of the event would take place directly after the event has ended. Event coordinator requests Ocean City paramedics participate in the parade and are on-site. Event coordinator requests to borrow the following items from the town: Judges Stand, two (2) tables, eight (8)

chairs, and two (2) sets of bleachers. The event coordinators request the Town of Ocean City set-up and monitor the parade route.

Comments from Department Representatives: PUBLIC WORKS Will provide items requested and set-up traffic pattern. Will meet with the OCPD prior to the

event to coordinate traffic set-up and timing. Total estimated cost to the department is $8,693.00. RISK MANAGEMENT Insurance Certificate must be provided prior to the event. OCPD Will complete a special order detailing the parade route officer assignments. Traffic congestion is always a

concern, but will be mitigated as much as possible. Will place 48-hour posting on 100 th Street to ensure no parking for parade set-up. Will fence at entrance to the Gold Coast Mall for spectator control. Will use variable message boardsas necessary. Total estimated cost to the department is $5,040.00

REC & PARKS Will make sure bleach trailer is available for Public Works to pick-up and set, then receive and storeupon return.

TRANSPORTATION The applicant requested no tasks. However, historically, the Town of Ocean City requests aBoardwalk Tram to use in the parade for Mayor and Council members. Total cost to the department is $210.00. Also,southbound traffic in the vicinity of the parade will be diverted into a northbound travel lane. Bus passengers

boarding and alighting will occur on the median strip of that area. EMERGENCY SERVICES, OCCC, FIRE MARSHAL, OCBP, and TOURISM - No comments, concerns or costs.

Date on Council Agenda: November 19, 2012

Council Ruling: ________________________________________________

Applicant Notified of Meeting Results: _____________________________

Date Insurance Certificate Received: _____________________________

Beach Franchisee Notified: _____________________________


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RETURN APPLICATION TO: Private Events Coordinator Town of Ocean CityRecreation and Parks200 125 th StreetOcean City, MD 21842


This application should be completed and forwarded to the Ocean City Special EventsDepartment at least 90 days prior to the requested event for City Council consideration.


All questions on the application must be fully answered . Same as last year or similar comments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $35.00 For-Profit Applicants and $15 Non-Profit Applicants

(If a Date Hold was approved for this event last year, please submit the remainder of balance.)

The minimum fee for City property usage is $150 per day for For-Profit Applicants and$15.00 per day for Non-Profit applicants. Set-up and breakdown days are also subject tothis fee assessment.

1. TITLE OF EVENT: ____________________________________________________ OC Christmas Parade

2. IS THIS A NEW EVENT? ______________________________________________ No

3. DATE(S) OF EVENT: __________________________________________________ Sat., Dec. 1, 2012

4. STARTING & ENDING TIMES OF EVENT: _______________________________ 11:00 a.m. until 1:00 .m.

5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________

_____________________________________________________________________ Friday, Nov. 30, bleachers and judges stand

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CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _____________ IF SO, WHO WILL THE PROCEEDS BENEFIT? __________________________

____________________________________________________________________

No

N/A

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________ ____________________________________________________________________ ____________________________________________________________________ Trophies are presented to 1

st, 2nd, 3 rd place winners in nine different categories.

____________________________________________________________________ ____________________________________________________________________

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________ Please forward a copy of the approved Gamin/Raffle Permit, to the Private Events

No

Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________ Please forward a copy of the approved Tent Permit, to the Private Events Coordinator.

No

33. WILL YOU BE HAVING AIR SUPPORT/AIR-INFLATED STRUCTURES ATYOUR EVENT? _________________ Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to the

No

Private Events Coordinator.


No

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________ Please forward a copy of the approved Fireworks Permit, to the Private Events Coordinator.

No

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGESAT YOUR EVENT? ___________IF SO, PLEASE DESCRIBE INTENT (include No

beverage type, quantities, drink sizes, location, etc.):__________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ Please forward a copy of the approved One Day Alcohol Permit, if required, to the PrivateEvents Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________ 1 500

38. EXPECTED NUMBER OF SPECTATORS: ________________________________ 2,000

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MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with PublicWorks project(s) or any other necessary governmental function. Such action may be

directed at any time.

APPLICANTS SIGNATURE___________________________DATE_______________ Si nature on File 9/4/12

PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for a private event permit agrees to follow guidelines provided and submita complete application including all required submission of materials.

The applicant agrees to take full responsibility for all city-owned property, whether

borrowed, leased or rented, and understands that necessary replacement and/or repair feesmay be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the permit granted by the Town andagrees to pay all fees and costs assigned to the permit. The applicant further agrees tocomply with all conditions of the use permit which may be required by the Mayor andCity Council of the Town.

I have read and will copy with all special event application requirements.

APPLICANTS SIGNATURE___________________________DATE_______________ Si nature on File 9/4/12

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12 ITEMS REFERRED TO AND PRESENTATIONS FROMTHE CITY SOLICITOR

First Reading Ordinance to Establish Parking Rates

(modifies the language of Ordinance 2012-05 byeliminating specific numerical dates of enforcement)


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First Reading _______________________ Second Reading _____________________

ORDINANCE 2012-

AN ORDINANCE ESTABLISHING PARKING RATESPURSUANT TO SECTION C-414(45) OF THE

CHARTER OF THE TOWN OF OCEAN CITY, MARYLAND

NOW, THEREFORE, BE IT ENACTED AND ORDAINED BY THE MAYOR AND CITYCOUNCIL OF OCEAN CITY THAT PURSUANT TO SECTION C-414(45) OF THE CHARTER OFTHE TOWN OF OCEAN CITY, MARYLAND, THAT PARKING RATES FOR ALL PARKINGSPACES WITH CALE MACHINE PARKING ARE AS FOLLOWS:

A. $1.50 per hour on Friday, Saturday and Sunday starting the first Saturday in April or GoodFriday, whichever occurs first, through the Sunday prior to Memorial Day weekend, except that saidcharge shall also be in effect on the Thursday before each weekend of Springfest and Car Cruizing, withall other days in said time period without charge.

B. $1.50 per hour from the Friday of Memorial Day weekend through Labor Day.

C. $1.50 per hour on Friday, Saturday and Sunday from the Friday after Labor Day through thethird Sunday of October, except that said charge shall also be in effect on Thursday before eachweekend of Bike Week, Sunfest and Car Cruizing, with all other days in said time period withoutcharge.

D. During the dates parking charges are in effect, the times the charges are effective are asfollows:

1. Municipal lots - 24 hours per day.2. Street parking - 7a.m. until 12 midnight.

INTRODUCED at a meeting of the City Council of Ocean City, Maryland held on November 19, 2012.

ADOPTED AND PASSED by the required vote of the elected membership of the City Counciland approved by the Mayor at its meeting held on December 3, 2012.

ATTEST:

_________________________________ _______________________________________ KELLY ALLMOND, Clerk RICHARD W. MEEHAN, Mayor

Approved as to Form: _______________________________________ LLOYD MARTIN, President

_________________________________ _______________________________________ GUY R. AYRES III, City Solicitor MARY P. KNIGHT, Secretary


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REGULAR SESSION - MAYOR AND CITY COUNCILMONDAY, NOVEMBER 19, 2012

13. ITEMS REFERRED TO AND PRESENTATIONS FROMTHE CITY MANAGER AND DEPARTMENT HEADS

A. Announcement of Bid Results for the Demolition of the 66 th Street Water TowerPresented by: Hal Adkins, Public Works Director


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25166 TOW N OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Hal O. Adkins, Public Works DirectorRE: Bid Award for the Demolition of the 66 th Street Elevated Water Storage TankDATE: November 14, 2012

I SSUE( S) : Bid Award for the Demolition of the 66 th Street Elevated WaterStorage Tank

SUMMARY: The Department of Public Works is soliciting bids for thedemolition of the 66 th Street Elevated Water Storage Tank(400,000 gallons) that was replaced via the 64 th Street ElevatedWater Storage Tank (1,000,000 gallons)

FI SCAL I MPACT: Unknown as of this moment (11/14/212 @ noon). Bids are duevia govdeals.com at 4:00 pm on November 15, 2012 AND if nobids are received, a sealed bid process will be implemented withbids due on November 19, 2012 at 3:00 pm.

RECOMMENDATI ON: Award of Demolition Contract to the most responsible bidder

ALTERNATI VES: Maintain the tank at a cost of roughly $550,000 every 7 yearseven though its capacity is not needed

RESPONSI BLE STAFF: Hal O. Adkins, Public Works Director

COORDI NATED W I TH: Joe Sobczak, General Services DirectorWeb Stevens, Purchasing AssociateJim Parsons, Chief Deputy Director of Public WorksDean Dashiell, Senior Project Manager

Agenda Item # 13A

Council Meeting Nov. 19, 2012


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REGULAR SESSION - MAYOR AND CITY COUNCILMONDAY, NOVEMBER 19, 2012

13. ITEMS REFERRED TO AND PRESENTATIONS FROMTHE CITY MANAGER AND DEPARTMENT HEADS

B. Bid Award Recommendation for Wastewater Clarigester

ProjectPresented by: Hal Adkins, Public Works Director


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TOWN OF

The Wh ite Marlin Capital of the W orld

TO : The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Dean Dashiell Senior Project ManagerRE: Bid Award Authorization for the Wastewater Treatment Plant Clarigester and Sludge

Pumping Station UpgradesDATE: November 13, 2012

I SSUE( S) : Bid Award Authorization for the Wastewater Treatment Plant Clarigester and Sludge Pumping Station Upgrades

SUMMARY: Request permission, from the Mayor & City Council, to award theWastewater Treatment Plant Clarigester and Sludge Pumping StationUpgrades to Bearing Construction, Inc., based on the bid resultsreceived at the November 13, 2012 Work Session.I have performed a review of the low bid received from BearingConstruction, Inc. and have found those documents to be consistent inaccordance with the Project Contract Documents.

FI SCAL I MPACT: The funding for this project was covered in a recent Bond Issuance andbudgeted under the Project Code - WGEST. Budget a mount$ 560,000.00.

RECOMMENDATI ON: Proceed with the approval of Bearing Construction, Inc. in the amount of $ 505,200.00 for the Wastewater Treatment Plant Clarigester and

Sludge Pumping Station Upgrades.

ALTERNATI VES: None

RESPONSI BLE STAFF: Dean Dashiell Senior Project Manager

COORDI NATED WI TH: Hal Adkins Director of Public WorksJim Parsons Deputy Direct of Public WorksCharlie Felin Superintendent of Wastewater

ATTACHMENT(S) : Copy of November 13, 2012 Bid Tabulation

Agenda Item # 13B

Council Meeting 11-19-12

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W astew ater Treat m ent Plant- Clarigester Sludge Pum ping Upgrades Bid

CON TRACTORS Base Bid = Part A + Part B

Bearing Const ruct ion $505,200.00

George & Lynch , Inc. $721,560.00

Harkins Cont ract ing, Inc. No Bid

John sto n Constru ction $517,149.00

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13 ITEMS REFERRED TO AND PRESENTATIONS FROMTHE CITY MANAGER AND DEPARTMENT HEADS

C. Bid Award Recommendation for Engineering Services forDesign of 64 th Street Boat RampPresented by: Terence McGean, City Engineer


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TOW N OF


TO : The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Terence J. McGean, PE, City EngineerRE: 64 th Street Boat Ramp, Design AwardDATE: November 13, 2012

I SSUE( S) : Recommendation to award contract for engineering and designservices for the new 64 th Street Boat Ramp

SUMMARY: Seven proposals for engineering services for the design of thenew boat ramp to be located at 64 th Street were received by thecouncil and have been evaluated by the staff. In accordance withCity purchasing procedures, procurement of professional servicescan be based on qualifications only or a combination of fee andqualifications. The evaluation of this contract was based 80% onqualifications and 20% on fee.

FI SCAL I MPACT: $66,400. Funding is from a combination of State grants from theWaterway Improvement Fund and City bond proceeds.

RECOMMENDATI ON: Award the Design Services Contract to David Bowen & Freidel(DBF) for the amount of $66,400. DBF had the strongestproposal and has completed numerous projects of a similarnature.

ALTERNATI VES: None

RESPONSI BLE STAFF: Terence McGean , City Engineer

COORDI NATED W I TH: Mike Ewing, Maryland Department of Natural Resources

ATTACHMENT(S) : 1) Letter of concurrence from DNR2) Evaluation summary sheet

Agenda Item # 13C

Council Meeting 11/19/12


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Boat Ramp Design Proposal EvaluationsFirm/local Personnel Project Sub total Price Total

Firm Exp (35) Exp (30) Under(15) Qual. score ScoreDavis Bowen Freidel 33 28 15 76 7.9 83.9Soule 30 28 14 72 8.2 80.2JW Salm 28 23 12 63 7.5 70.5

GMB 20 20 11 51 6.8 57.8Carpenter 10 17 10 37 20 57Brudis 14 20 13 47 4.6 51.6Atlantic 20 15 10 45 4.4 49.4

Price Score Low 26195Carpenter $26,195 20.0 Soule $64,200 8.2 Davis Bowen Freidel $66,400 7.9 JW Salm $69,900 7.5

GMB $76,965 6.8 Brudis $113,668 4.6 Atlantic $120,000 4.4


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14 COMMENTS FROM CITIZENS - 5 MINUTE TIMELIMIT


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15 COMMENTS FROM THE CITY MANAGER


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16 COMMENTS FROM THE MAYOR AND CITYCOUNCIL