NOVEMBER 1, 2013 BOARD OF DIRECTOR’S MEETING

Stark-Tuscarawas-Wayne Recycling

District

ROLL CALL

APPROVE NOVEMBER 1, 2013 BOARD OF DIRECTOR’S

MEETING AGENDA

1) Roll Call

2) Approve November 1, 2013 Board of Directors Meeting Agenda

3) Approve September 6, 2013 Board of Directors Meeting Minutes

4) Public Speaks

5) Policy Committee Report

6) Finance Director’s Report

7) Executive Director’s Report

8) Personnel Committee Report- Review District Staff Organizational Structure- Resignation of Christi Allen, Executive Secretary - Review and Update District Staff Job Descriptions- Review Process to Fill Vacated Position- Discuss Employee Evaluations/Wages

9) Budget Committee Report- 2014 Manning Group Grants- 2014 Appropriation Budget- 2014 District Legal Representation- Road Paving Appropriation

10) Executive Session to Discuss Pending Litigation

11) Set 2014 Organizational Meeting: January 3, 2014 or January 10, 2014

12) Other Business

13) Adjournment

Board of Director’

s

STARKThomas Bernabei

Janet Weir Creighton

Richard Regula

TUSCARAWASChris AbbuhlBelle EverettKerry Metzger

WAYNEJim CarmichaelAnn Obrecht

Scott Wiggam

Board of Directors Meeting AgendaNovember 1, 2013

APPROVE SEPTEMBER 6, 2013BOARD OF DIRECTORS

MEETING MINUTES

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

Plan Update Schedule

FINANCE DIRECTOR’S REPORT

2013 Cash Flow Statement (As of October 21, 2013)REVENUES Estimated

Revenue

Year-to-DateActual

Revenue

Last YearYear-to-Date

Revenue

Collected Percent

101 GENERAL FUND Interest Earned 9,000.00$ 5,469.69$ 5,404.99$ 60.77% American Landfill Settlement 12,500.00 12,500.00 - 100.00%GENERAL FUND TOTAL 21,500.00 17,969.69 5,404.99 83.58%

501 TIPPING FEE FUND Tipping Fees 3,200,000.00 2,741,013.21 2,637,713.25 85.66% Recycling Revenue 300,000.00 231,832.25 264,732.88 77.28% Miscellaneous Revenue - 25.00 4,707.88 0.00%TIPPING FEE FUND TOTAL 3,500,000.00 2,972,870.46 2,907,154.01 84.94%

TOTAL REVENUE ALL FUNDS $3,521,500.00 $2,990,840.15 $2,912,559.00 84.93%

EXPENSES CombinedAppropriations

CombinedYear-to-Date

Expenses

Last YearYear-to-Date

Expenses

CombinedExpended

Percent

101 GENERAL FUNDSupplies & Materials 9,000.00 950.00 - 10.56%Legal Services 90,363.37 28,632.29 35,991.20 31.69%ODNR Market Development Grant - - 125,000.00 0.00%GENERAL FUND TOTAL 99,363.37 29,582.29 160,991.20 29.77%

501 TIPPING FEE FUNDDistrict Administration Total 522,478.18 361,363.63 337,984.58 69.16%

RECYCLING/COUNTY PROGRAMSSTW-02 Drop-Off Recycling 1,378,580.05 991,394.22 548,252.20 71.91%STW-05 HHW Program 100,000.00 - - 0.00%STW-06 Scrap Tire Collection 55,966.39 38,839.79 35,572.14 69.40%STW-19 Recycling Makes Sense 581,456.25 261,207.55 335,313.50 44.92%STW-22 Program Start-Up Grant 8,401.45 8,238.15 - 98.06%STW-24 Manning Groups 63,600.00 42,250.00 48,500.00 66.43%STW-25 Sheriff Department Grants 257,000.00 249,320.39 253,000.00 97.01%STW-26 Health Department Grants 285,000.00 213,750.00 228,750.00 75.00%STW-28 Well Monitoring Grants 35,720.00 - 4,243.00 0.00%STW-29 Education & Awareness 278,344.23 115,315.06 208,221.87 41.43%STW-38 Disaster Debris Management 60,000.00 10,595.00 - 17.66%STW-41 Newcomerstown Landfill - - 38,721.81 0.00% Recycling/County Program Total 3,111,945.83 1,930,910.16 1,700,574.52 62.05%

TIPPING FEE FUND TOTAL 3,634,424.01 2,292,273.79 2,038,559.10 63.07%

TOTAL EXPENSES ALL FUNDS 3,733,787.38$ 2,321,856.08$ 2,199,550.30$ 62.19%

REVENUES OVER/(UNDER) EXPENSES $668,984.07 $713,008.70TOTAL FUND BALANCE AT BEGINNING OF YEAR $4,649,053.56

REMAINING FUND BALANCE AT END OF PERIOD $5,318,037.63

2013 Current Cash Position (For the period ending October 21, 2013)

BeginningYear

Balance

Year-to-DateActual

Receipts

Year-to-DateExpenditures/

Expenses

UnexpendedBalance

OutstandingEncumbrances

UnencumberedBalance

101 GENERAL FUND $896,619.01 $17,969.69 $29,582.29 $885,006.41 $67,131.08 $817,875.33501 TIPPING FEES 3,752,434.55 2,972,870.46 2,292,273.79 4,433,031.22 710,115.56 3,722,915.66

TOTAL ALL FUNDS $4,649,053.56 $2,990,840.15 $2,321,856.08 $5,318,037.63 $777,246.64 $4,540,790.99

GENERAL (INTEREST) FUNDYear-to-date Net Gain/(Loss) (11,612.60)

TIPPING FUNDYear-to-date Net Gain/(Loss) $680,596.67

GRAND TOTAL ALL FUNDS

Year-to-date Net Gain/(Loss) $668,984.07

Tipping fee revenue is up 22.06% in 2013 from 2012 through the month of August which will exceed the budgeted amount of $3,200,000 if this trend continues.

Tipping Fee Revenue Update

District Landfills 2012 2013 % Change

American Landfill 1,052,204.45 1,259,590.05 19.71%

Countywide RDF 374,034.31 488,372.72 30.57%

Kimble Landfill & Disposal 596,576.34 721,056.32 20.87%

Totals $2,022,815.10 $2,469,019.09 22.06%

Annual Revenue $3,250,929.00 $3,200,000.00 -1.57%(Actual) (Budgeted)

January - August

Current Portfolio Description9/30/13Balance

Yield Maturity

Huntington Checking/MMA

General/Money Market

$2,091,332.03

0.030% N/A

StarOhio – Interested Earned

Deposit Account $66,724.74 0.020% N/A

Star Plus Deposit Account $500,942.45 0.200% N/A

R.W. Baird Managed Portfolio $2,057,273.71

0.490% Varies

Huntington – CD Certificate of Deposit

$100,000.00 0.150% 12/12/13

Huntington – CD Certificate of Deposit

$250,000.00 0.350% 12/12/13

Huntington – CD Certificate of Deposit

$100,000.00 0.350% 03/27/14

Huntington – CD Certificate of Deposit

$100,000.00 0.350% 06/05/14

Total Current Principal Balance = $5,266,272.93

Principal Balance Prior Year = $4,203,815.39

Interest Earned Current YTD = $5,469.69 Interest Earned Prior Year YTD = $3,770.77

Current Weighted Yield = 0.261% Weighted Yield Prior Year = 0.284%

September 30, 2013Investment Report

EXECUTIVE DIRECTOR’S REPORT

Community Advisory Committee Meeting

November 15, 2013 @ 1:00pm1) Introduction of Participantsa) Commissioner Tom Bernabei – Stark-Tuscarawas-Wayne Recycling District Board of Directorsb) David Held – Stark-Tuscarawas-Wayne Recycling District Staffc) Ohio Environmental Protection Agency North East District Officed) Stark County Health Departmente) City of Canton Health Departmentf) Dan Fisher – Wetstone Solutions LLCg) Jill VanVoorhis - Community Memberh) Linda Barnes - Community Memberi) Kelly Oyer - Community Memberj) Merle Person - Alternate who may serve as Community Member 

2) Purpose of the Community Advisory Committee (CAC)a) Review the current site activities, as well as a site tour if requested by a majority of the members.b) Review all Regulatory Agency Reports, which will include the results of both well-monitoring tests and residential well tests.c) Review District activities or reports on ALI topics of interest to include a review and discussion of the well monitoring activities and

leachate collection activities on the landfill site.d) The Stark Health Department will provide a list of residential homes who will receive a letter offering residential well tests, as well as a

sample letter.e) Dan Fisher of Wetstone Solutions LLC will review all well-monitoring and residential well tests and provide a report to the CAC at

each meeting.  

3) Establish and create an agenda for the next CAC meetinga) Meeting schedule will align with the test results being distributed and also reviewed by Dan Fisher .

Storm Debris Clean Up Update

Tuscarawas County/$20,000 Appropriated Lawrence Township/Village of Bolivar

- 21 Semi Truck Loads - Completed

Village of Mineral City- 1 40-yard Container - Completed

City of New Philadelphia - Pending

2013 Recycling & Reuse Guide

Development of Recycling & Reuse Guide continues

Scheduled for December delivery to all residential homes in the District

PERSONNEL COMMITTEE REPORT

Review District Staff Organizational Structure

Resignation of Christi Allen, Executive Secretary

Review and Update District Staff Job Descriptions

Add the Recycling Coordinator job description with the addition of some duties that the Executive Secretary previously had done.

Update the Executive Secretary job description deleting some duties.

Update Executive Director job description taking out the grants manager duties.

Update Operations & Planning Manager job description with the addition of the grants manager duties.

Motion to approve the updated job descriptions for District staff, which includes the Executive Director, Operations and Planning Manager, Executive Secretary and Recycling Coordinator as presented.

Addition of 1 Full-Time Driver

Will increase from 4 full-time to 5 full-time drivers and maintain 3 part-time positions.

Motion to approve the posting and hiring of one full-time District driver position at a rate of pay established in the bargaining agreement.

Fill Vacated Position

Post and hire an Executive Secretary to replace Christi Allen.

Post and hire a Recycling Coordinator to plan and organize the activities of the District’s recycling programs.

The process will be directed by the Personnel Committee.

Motion to approve the posting and hiring of an Executive Secretary at a rate of pay of $14.30 per hour with an increase after a 90 day review period of $14.60 per hour.

Motion to approve the posting and hiring of a Recycling Coordinator with a pay range of $15.98 to $18.58 per hour, as presented by the Ray & Barney Group, Inc. Compensation Analysis.

Discuss Employee Evaluations/Wages

Personnel Committee will evaluate the following positions for 2013.

Erica Wright, Finance Director

David Held, Executive Director

BUDGET COMMITTEE REPORT

2014 Manning Group Grants

Motion to approve the 2014 Manning Groups as presented at $53,400 with $1,800 of the request coming out of the District’s General Fund.

Drop-Off Location Manning Group Applicants # / monthFunding Amount

City of Canal Fulton, Heritage Square Plaza Canal Fulton Lions Club 4 $2,400Lake Township Recycling Station Lake Township Board of Trustees 4 $2,400Lawrence Township County Post Canal Fulton Lions Club 4 $2,400Marlboro Township Garage Marlboro Township 2 $1,200Nimishillen Township Garage Louisville Knights of Columbus 2 $1,200Nimishillen Township Garage Nimishillen Township Road Department 2 $1,200Paris Township Office Paris Township 2 $1,200Plain Township, Diamond Park Plain Township Parks, Grounds & Facilities Department 4 $2,400Plain Township, Taft Elementary School Plain Township Parks, Grounds & Facilities Department 4 $2,400Robertsville, Little Sandy Creek Ruritan Office Little Sandy Creek Ruritans 1 $600Tuscarawas Township Office Tuslaw Lions Club 4 $2,400Washington Township Office Washington Ruritans 2 $1,200

Mill Township Garage First United Methodist Church Youth 1 $600Sandy Township Building Sandyville Community Club 4 $2,400

Village of Apple Creek Street Garage Waynedale High School Cheerleading 4 $2,400Baughman Township Garage Baughman Township 4 $2,400Chester Township, Northwestern Elementary School Northwestern Elementary - Grade 5 4 $2,400Congress Township Garage Northwestern Ruritans 2 $1,200Village of Creston Garage Creston Lions Club 2 $1,200Village of Dalton Garage Boy Scout Troup 922 2 $1,200Franklin Township Hall Moreland Community Historical Society 2 $1,200Fredericksburg Elementary School Fredericksburg Ruritan Club 2 $1,200Goodwill in Wooster Goodwill Industries of Wayne and Holmes Counties 4 $2,400Kidron Elementary School Dalton Kidron PTO 2 $1,200Milton Township Garage Milton Country Clovers 2 $1,200Paint Township Garage Paint Township Trustees 4 $2,400Plain Township Garage Triway High School Science Club 1 $600Village of Shreve, East of Chicago Triway High School Science Club 4 $2,400Village of Smithville, Across from Town & Country Smithville Ruritan Club 4 $2,400Wayne Township Garage Church of the Cross UMC Youth Group 1 $600Village of West Salem Street Garage Village of West Salem School House Community Campus 3 $1,800Wooster Township, Valley College Grange Valley College Grange 1 $600Wooster Township, Valley College Grange Westwood Ruritan Club 1 $600

89 $53,400.00

STARK COUNTY

TUSCARAWAS COUNTY

WAYNE COUNTY

Motion to approve the 2014 District Appropriation Budget as presented.

Program # Authorized Purposes2014

Appropriations2014

Plan Budget

TIPPING FEE FUND

DISTRICT ADMINISTRATION BUDGETAdmin-1 Payroll & Benefits $315,000 * $467,086Admin-2 Supplies & Administrative Expenses $125,000 $118,178Admin-3 Capital Assets $80,000 $10,000Admin-4 Consulting Engineer Services $17,000 $17,000Admin-5 Legal Services $40,000 $40,000Admin-6 Solid Waste Plan $20,000 $20,000Admin-8 Financial Consulting Services $16,883 $16,883

District Administration Budget Sub-Total: $613,883 $689,147

COUNTY PROGRAMS BUDGETSTW-02 Drop-Off Recycling

Payroll & Benefits $375,000 ** $335,000 Non-Payroll Expenses $650,000 $485,920

Drop-Off Recycling Total: $1,025,000 $820,920

STW-05 Household Hazardous Waste $100,000 $300,000STW-06 Scrap Tire Collection $50,000 $50,000STW-19 Recycling Makes Sense Grant $450,204 $450,204STW-24 Recycling Drop-Off Cleanup-Ups/Manning Group Grants $51,600 $51,600

STW-25 Sheriff Department Grants Stark County $85,000 $85,000 Tuscarawas County $85,000 $85,000 Wayne County $85,000 $85,000

Sheriff Department Grants Total: $255,000 $255,000STW-26 Health Department Grants

Canton Board of Health $30,000 $30,000 Stark County Board of Health $150,000 $150,000 Tuscarawas County Board of Health $75,000 $75,000 Wayne County Board of Health $30,000 $30,000

Health Department Grants Total: $285,000 $285,000

STW-27 Health Department Grants-Solid Waste Inspections $5,000 $5,000STW-28 Health Department Grants-Well Monitoring $25,000 $25,000

STW-29 Education & Awareness Payroll & Benefits $100,000 * $100,000 Non-Payroll Expenses $178,645 $178,645

Education & Awareness Total: $278,645 $278,645

STW-38 Disaster Debris Management $60,000 $0STW-42 General Plan Implementation $10,000 $10,000

County Programs Budget Sub-Total: $2,595,449 $2,531,369

TOTAL TIPPING FEE FUND (PLAN) BUDGET: $3,209,332 $3,220,516

SECTION VIII PLAN BUDGET: $3,220,516 $3,220,516

* Includes up to a 2% pay increase for all nonbargaining employees of the District.** Includes a 2% pay increase for all bargaining employees of the District per the Teamsters Collective Bargaining Agreement.

GENERAL FUNDSupplies & Materials $9,000(Covers manning group grant award in excess of $51,600 budgeted in Tipping Fee Fund line item STW-24)

American Landfill Settlement Agreement $12,500

TOTAL GENERAL FUND BUDGET: $21,500GRAND TOTAL OF ALL FUNDS $3,230,832

2014 PROJECTED REVENUE BUDGET: $3,900,000

2014 Appropriation

Budget

2014 Estimated Non-Payroll Drop-Off Recycling Expenses

Expenses Amount

Fuel – Kimble Recycling & Disposal Contract $155,000

Tuscarawas County Drop-Off Recycling Program $96,000

Purchase of Recycling Truck $250,000

Truck Repairs $100,000

Other (Property Maintenance, Uniforms, Supplies, Zonar, Legal Retainer, Bins, Random Drug Testing)

$49,000

Total 2014 Appropriation $650,000

2014 District Legal Representation

Will need a motion to approve legal counsel for 2014.

Name Amount Per Hour

Legal Representative

Black McCuskey

$175.00 James Wherley, Jr.

Kristin Zemis $150.00 Kristin Zemis

Road Paving Appropriation

Will need a motion if approving the road paving project.

1.3 Miles of Pavement Repair

Cost $250,000

Requesting up to $125,000

EXECUTIVE SESSION TO DISCUSS PENDING

LITIGATION

SET 2014 ORGANIZATIONAL MEETING: JANUARY 3, 2014

OR JANUARY 10, 2014

OTHER BUSINESS

ADJOURNMENT