Northwoods at Geist, Inc.Annual HOA MeetingNovember 6, 2014

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AgendaIntroductionTerm length of HOA Board

NomineesElection of New HOA BoardAppointment of Nominating

CommitteeReview of Unfinished BusinessReview and Discussion of New

BusinessOpen Floor for DiscussionNovember 6, 2014

Northwoods at Geist, Inc. Homeowners Association Meeting

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IntroductionActing / Interim HOA Board

◦ April Fetz◦ Jamie Suskovitch◦ Brad Parisey

HOA Attorney◦ Robert D Roache II

Neighborhood Watch / Lawrence Police◦ Linda Sokol

November 6, 2014Northwoods at Geist, Inc.

Homeowners Association Meeting

Northwoods at Geist, Inc. Homeowners Association Meeting

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Term of length of HOA Board

The term length in the Northwoods at Geist by-laws state that board members serve a three-year term. Residents running for the board in 2015 are agreeing to a one-year term at this time and may or may not run for an additional term next year.

November 6, 2014

Northwoods at Geist, Inc. Homeowners Association Meeting

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Election of a new HOA Board

Nominees◦April Fetz◦Jamie Suskovitch◦Brad Parisey◦Angela Anderson DeFord

November 6, 2014

Northwoods at Geist, Inc. Homeowners Association Meeting

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Appointment of Nominating CommitteeChairman (Member of the Board)

◦Two or more members of the association

November 6, 2014

Northwoods at Geist, Inc. Homeowners Association Meeting

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Review of Unfinished Business

LedgerDuesLandscaping TreesCovenants and Enforcements

November 6, 2014

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Ledger - 2013Revenue for 191 lots @ $105 = $20,055.00

NWAGHOA - 2013

Collections for 2013 $16,516.52(82% collection)

Expenses

IPL -$581.1312 months (approx. $48.43 per month)

Cincy Insurance (Liability policy) -$650.00Payment 10/13/13

MBAH -$650.00Payment 10/13/13

REFUND $650.00duplicate payment - refund in November 2013

Fall Yard Sign -$58.80

A3Rocks -$260.00Web SiteSignature Lawn Care -$10,500.00common area maintenanceStaples -$24.60envelopesMail -$87.86Spring Yard Sign -$122.95USPS POB -$88.00Sec of State fee -$7.14

Total Expense -$12,380.48

Surplus $4,136.04

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Ledger – 2014 (tentative)Revenue for 191 lots @ $105 = $20,055.00

NWAGHOA - 2014

Collections for 2014 $14,748.07as of 10/31/14 = 74% collection

Carryover surplus from 2013 $4,136.04

Expenses

IPL -$511.49YTD

Cincy Insurance Due in October

Fall Yard Sign

A3Rocks Web Site (moving domain)

Signature Lawn Care -$10,575.00common area maintenance

Executive Lawn Care -$1,230.00entrances

Mail -$87.86

USPS -$171.50

USPS POB -$92.00

FedEx -$57.86newsletter

FedEx -$69.21

Tree Service -$3,500.00uncommon expense

Tree Service -$850.00uncommon expense

Sec of State fee -$7.14

Northwoods at Geist, Inc. Homeowners Association Meeting

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LandscapingBoard will accept and actively

search for bids in springLandscaping will include upkeep

of the common areas and entrances

May look into a cleaner landscaping plan for the median at the front entrance

Bids can be sent to NWAGHOA@gmail.com

November 6, 2014

Northwoods at Geist, Inc. Homeowners Association Meeting

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TreesSome tree damage and removal

was taken care by the HOAPer the covenants – each owner

of a lot shall maintain at least one tree of a two and one-half inch caliper on their lot at all times

Tree Preservation Plan (see Covenants)

November 6, 2014

Northwoods at Geist, Inc. Homeowners Association Meeting

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Covenants & EnforcementThe Board will randomly inspect the

neighborhood and any complaints received

A letter will be tendered for any violation◦14 days to correct the violation◦If no correction, second violation letter

will be sent and another 14 days allowed◦If violation continues, the final letter will

come from the HOA attorney and the violator could owe attorney fees

November 6, 2014

Northwoods at Geist, Inc. Homeowners Association Meeting

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Review & Discussion of New BusinessVote for 2015 budgetReview potential use HOA

Management companyProposals and voteWeb materialsStreet signs

November 6, 2014

Northwoods at Geist, Inc. Homeowners Association Meeting

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2015 Budget Expenses

November 6, 2014

Expenses

IPL Cincy Insurance (Liability policy)

Fall Yard Sign Spring Yard Sign

Wordpress (Website) Landscaping (update entrance median)

USPS / Mail USPS postal box

Secretary of State Fed Ex (printing)

Supplies (envelopes, paper, etc.)

Northwoods at Geist, Inc. Homeowners Association Meeting

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HOA Management Company (Quote 1)CASI: Community Association Services of

Indiana◦$694.00 per month◦Staff includes Senior Mgt, Community &

Assistant Community Mgt, Financial Mgt and a full service maintenance staff.

◦Annually solicit and prepare a minimum of 3 bids on all contracted services

◦Provide a complete financial report package monthly (income and expense statement, balance sheet, general ledger, check payment, bank reconciliations)

◦Periodic community inspections

November 6, 2014

Northwoods at Geist, Inc. Homeowners Association Meeting

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HOA Management Company (Quote 2)Sentry Management

◦$617.50 per month◦Supervision of maintenance program

including all contracted services◦Assist with the enforcement of the

covenants & violations along with a report on the status of violations

◦Financial administration and monthly financial report

November 6, 2014

Northwoods at Geist, Inc. Homeowners Association Meeting

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Web materialsNew website

◦Post neighborhood information◦Post homes for sale or rent

New email◦Gmail account◦Google drive for document storage

Facebook

November 6, 2014

Northwoods at Geist, Inc. Homeowners Association Meeting

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Street signsCity of Lawrence received a grant

to replace all street signsNWAG is included and is

scheduled for Spring implementation

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Northwoods at Geist, Inc. Homeowners Association Meeting

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Open floorQuestionsCommentsSuggestions

November 6, 2014