Northwest Educational Technology System Jointly governing

Northwest Educational Northwest Educational Technology SystemTechnology System

Jointly governing & managing a shared telecommunications infrastructure for member collegesJointly governing & managing a shared telecommunications infrastructure for member colleges

Jeff Sinks, Coordinator of NETSJeff Sinks, Coordinator of NETS

Items to Be CoveredItems to Be CoveredWhat is NETSWhat is NETSNETS BudgetNETS BudgetRegional WANRegional WANNETS Support ServicesNETS Support ServicesFuture Efforts/ New InitiativesFuture Efforts/ New Initiatives

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What is NETSWhat is NETSMissionMission

A regional entity formed to encourage A regional entity formed to encourage collaboration in technology between higher collaboration in technology between higher educational institutions to foster cooperation & educational institutions to foster cooperation & planning to create economies of scale & planning to create economies of scale & access equity. NETS coordinates a regional access equity. NETS coordinates a regional WAN & video conferencing & streaming WAN & video conferencing & streaming applications.applications.

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What is NETSWhat is NETSNETS is governed by its members, the CEO or NETS is governed by its members, the CEO or designee from each member institution designee from each member institution

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NETS Executive Committee:NETS Executive Committee:BSUBSU Leo MorganLeo MorganMSCTCMSCTC Dr. Barry Lane Dr. Barry Lane ChairmanChairman

MSUMMSUM Brittney GoodmanBrittney GoodmanNCTCNCTC Kent Hanson, ProvostKent Hanson, ProvostNTCNTC Leo MorganLeo MorganUMCUMC Dr. Charles Casey, ChancellorDr. Charles Casey, Chancellor

NETS Fiscal AgentNETS Fiscal Agent MSCTCMSCTC

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NETS is one of 6 higher NETS is one of 6 higher ed regional networksed regional networksAll regions provide All regions provide representatives that site representatives that site on a statewide LNM on a statewide LNM board co chaired by board co chaired by MnSCU & U of M CIO’sMnSCU & U of M CIO’sRegional funding is Regional funding is provided through a provided through a legislative grant through legislative grant through MOHE & a 10% member MOHE & a 10% member match.match.

NETSNETSNETSNETS

NETS

NEAT

CMDLN

SHOT

COMET

METNET



NETS BudgetNETS Budget

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FY08FY08 ExpenseExpense IncomeIncome

InfrastructureInfrastructure

MOHE Grant MOHE Grant 689,588 689,588 618,189 618,189

NETS Member Fees NETS Member Fees 71,399 71,399

Support/AdminSupport/Admin 250,604 250,604

MOHE Grant MOHE Grant 150,000 150,000

NWLINKS Support Contract NWLINKS Support Contract 53,847 53,847

NETS Member Fees NETS Member Fees 46,757 46,757

TotalTotal 940,192 940,192 940,192 940,192




NETSNETSNETSNETS

NETS Budget

26.65%

73.35%

Infrastructure Support/Admin




NETS members pay NETS members pay 10% of 10% of infrastructure costsinfrastructure costsMembers pay 18% Members pay 18% of Admin/support of Admin/support costscostsNWLINKS contracts NWLINKS contracts for 21% of for 21% of Admin/support Admin/support costscosts

NETSNETSNETSNETS

Infrastructure Cost Share

89.65%

10.35%

MOHE NETS Members

Support/Admin Cost Share

59.86%18.66%

21.49%

MOHE NETS Members NWLINKS



Regional WANRegional WAN MnSCU & the U of MnSCU & the U of M provide the M provide the infrastructure to link infrastructure to link the regional the regional infrastructure into a infrastructure into a statewide grid & statewide grid & global accessglobal accessMnSCU provides MnSCU provides access to & from access to & from hubs at Mhd & Bmjhubs at Mhd & BmjMnSCU supports MnSCU supports most hub switch most hub switch hardwarehardware

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Regional WANRegional WAN U OF M provides U OF M provides global linkagesglobal linkagesNETS contracts NETS contracts with OET & local with OET & local telcos.telcos.Prior to the Prior to the establishment of establishment of NETS there were NETS there were great variations in great variations in WAN capacity to WAN capacity to the different the different campusescampuses

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NETS Support ServicesNETS Support Services

Staff report to the NETS Executive CommitteeStaff report to the NETS Executive Committee

Manage grant requirements & contracts for the Manage grant requirements & contracts for the WAN, coordinate regional maintenance & WAN, coordinate regional maintenance & planning with MnSCU, U of M & OETplanning with MnSCU, U of M & OET

Application technical supportApplication technical supportIP Video Conferencing:IP Video Conferencing: About 19,000 hours (FY08) About 19,000 hours (FY08)

Webcasting:Webcasting: About 500 posted hours (FY08) About 500 posted hours (FY08)

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Future Efforts/ New InitiativesFuture Efforts/ New InitiativesBandwidthBandwidth

RedundancyRedundancy

Lifecycle ReplacementLifecycle Replacement

New InitiativesNew InitiativesHigh DefHigh Def

Video Streaming projectVideo Streaming project

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BandwidthBandwidthNot an immediate issue but certain to change.Not an immediate issue but certain to change.

OET rolling out 100 mb standard to campuses OET rolling out 100 mb standard to campuses & Hwy 10 campuses will need upgrades& Hwy 10 campuses will need upgrades

Some of the new initiatives relate to a need to Some of the new initiatives relate to a need to keep on top of bandwidth requirements. keep on top of bandwidth requirements.

Legislative & system support for regional Legislative & system support for regional funding is keyfunding is key

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RedundancyRedundancyOET working with MnSCU, U OF M & the regions is OET working with MnSCU, U OF M & the regions is developing plans to improve redundancy.developing plans to improve redundancy.

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Secondary links to Mhd, Bmj & possibly DL are Secondary links to Mhd, Bmj & possibly DL are key elements in NW MN. key elements in NW MN.

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The U of M is working with North Dakota to get The U of M is working with North Dakota to get them into the Gigapop from Grand Forks. them into the Gigapop from Grand Forks.

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Goal of eliminating star legs to campuses. Goal of eliminating star legs to campuses.

MnSCU improving hub hardware spares. MnSCU improving hub hardware spares.

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Lifecycle ReplacementLifecycle ReplacementLack a sufficient, sustained budget this.Lack a sufficient, sustained budget this.

Expenditures for replacement have been Expenditures for replacement have been made in those years when NETS funding made in those years when NETS funding grew.grew.

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High Def (Video Conferencing)High Def (Video Conferencing)

NETS is using a lifecycle replacement NETS is using a lifecycle replacement approach.approach.

Plans for high def bridging hardware shared Plans for high def bridging hardware shared by all regionsby all regions

Pilot type approach being takenPilot type approach being taken

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Video Streaming ProjectVideo Streaming Project

Collaborative initiative with the U of M, Collaborative initiative with the U of M, MnSCU & the regional networks to provide a MnSCU & the regional networks to provide a state-wide higher education streaming media state-wide higher education streaming media solutionsolution

Developed from a U of M OIT solution for the Developed from a U of M OIT solution for the UM College of Liberal ArtsUM College of Liberal Arts

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Video Streaming Project GoalsVideo Streaming Project Goals

Provide standardized high quality streaming media Provide standardized high quality streaming media services to all MNSCU and U of M colleges.services to all MNSCU and U of M colleges.

Expand member institution existing streaming media Expand member institution existing streaming media infrastructure to create significant economies of scaleinfrastructure to create significant economies of scale

Live and archived streaming media resources sharable Live and archived streaming media resources sharable across institutionsacross institutions

Standardizing to facilitate a single authentication & Standardizing to facilitate a single authentication & cataloging solution for the U of M & MnSCUcataloging solution for the U of M & MnSCU

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Video Streaming Project RationaleVideo Streaming Project Rationale Improve the student experience Improve the student experience

Enhance distance learning materialEnhance distance learning material

Staff development applicationsStaff development applications

Growing demand at the University and MNSCUGrowing demand at the University and MNSCU

Usage is limited by available resources & support.Usage is limited by available resources & support.

Inequity of resources at various campusesInequity of resources at various campuses

Standardize to facilitate a single authentication, Standardize to facilitate a single authentication, security & content management solutionsecurity & content management solution

Economies of scale Economies of scale

Build on centralized & regional support infrastructure & Build on centralized & regional support infrastructure & resourcesresources

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UMN OIT Vision for Combining Tools for UMN OIT Vision for Combining Tools for new MediaDepot Systemnew MediaDepot System

Enhance with Options for:CaptioningMedia ReleasesCopyright ClearanceEnforce MetaData StandardsEnable Annotations (VideoAnt)

Video Sources:•Class Capture•Drop-In Studios•TV Prod. Studio•Student Faculty or Staff Produced•Video Conference•WebCam User•Acquired Video

Private iTunesUWebPagesLMS - (WebVista/Moodle)EmailStreaming Servers

UMN LibraryDigital Repository

Permanent ArchiveSearchable SharingStreaming VideoDelivery to:Public iTunesUYouTubePod/VodcastsResearchChannelBig10 NetworkUMN TV (IPTV)

System will Provide:UploadConversion/CompressionStorageContent ManagementCollaborative EditingSelective Sharing/Delivery

OIT Transcoding and Media

Management System

UM Model

Streaming Media Architecture

Project CostsProject CostsShared Equally Between MnSCU, UM & Regional Shared Equally Between MnSCU, UM & Regional

NetworksNetworks

DEVELOPMENT PHASEDEVELOPMENT PHASE ONGOINGONGOINGInfrastructure CostsInfrastructure Costs FY10FY10 FY11FY11 FY12FY12Application ServersApplication Servers $40,000$40,000 $40,000$40,000 $15,000$15,000Encoding ServersEncoding Servers $30,000$30,000 $30,000$30,000 $15,000$15,000Capture StationsCapture Stations $75,000$75,000 $75,000$75,000 $25,000$25,000StorageStorage $50,000$50,000 $50,000$50,000 $50,000$50,000Streaming ServersStreaming Servers $20,000$20,000 $20,000$20,000 $5,000$5,000

SubtotalSubtotal $215,000$215,000 $215,000$215,000 $110,000$110,000Development CostsDevelopment Costs Software LicensingSoftware Licensing $100,000$100,000 $100,000$100,000 $50,000$50,000Development/Integration CostsDevelopment/Integration Costs $200,000$200,000 $200,000$200,000 $100,000$100,000

SubtotalSubtotal $300,000$300,000 $300,000$300,000 $150,000$150,000Implementation CostsImplementation Costs Development of Documentation/TrainingDevelopment of Documentation/Training $65,000$65,000 $65,000$65,000 $15,000$15,000Training ImplementationTraining Implementation $65,000$65,000 $65,000$65,000 $20,000$20,000MarketingMarketing $25,000$25,000 $25,000$25,000 $5,000$5,000

SubtotalSubtotal $155,000$155,000 $155,000$155,000 $40,000$40,000Operating CostsOperating Costs Central Server SupportCentral Server Support $75,000$75,000 $75,000$75,000 $75,000$75,000Central Application SupportCentral Application Support $65,000$65,000 $65,000$65,000 $65,000$65,000Regional SupportRegional Support $90,000$90,000 $90,000$90,000 $90,000$90,000

SubtotalSubtotal $230,000$230,000 $230,000$230,000 $230,000$230,000TOTALTOTAL $900,000$900,000 $900,000$900,000 $530,000$530,000



Video Streaming ProjectVideo Streaming ProjectGoal to implement as a pilot in Fall of 2009Goal to implement as a pilot in Fall of 2009

Next StepsNext StepsU of M & MnSCU CommitmentU of M & MnSCU Commitment

Funding Request for Learning Network of Funding Request for Learning Network of MinnesotaMinnesota

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Summary Benefits of a Statewide Summary Benefits of a Statewide Collaborative SolutionCollaborative Solution

Build on existing resourcesBuild on existing resources

Reduce costs through economies of scale & Reduce costs through economies of scale & standardizationstandardization

Facilitate authentication & content Facilitate authentication & content management solutionsmanagement solutions

Improve access for all campusesImprove access for all campuses

Improve user supportImprove user support

Accommodate growth & technology evolutionAccommodate growth & technology evolution

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NETS SummaryNETS SummaryFunding for improved access through Funding for improved access through collaborationcollaborationImproved equity & efficiency through Improved equity & efficiency through economies of scaleeconomies of scaleUser empowered- governed by the people it User empowered- governed by the people it servesservesA core element in its members’ & the state’s A core element in its members’ & the state’s infrastructureinfrastructureNETS Funding directly impacts member NETS Funding directly impacts member campusescampuses

http://www.umcrookston.edu/nets/http://www.umcrookston.edu/nets/

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Documents

Northwest Educational Technology System Jointly governing