NORTHERN CAPE PROVINCE PRESENTATION TO THE PORTFOLIO COMMITTEE 19 MAY 2006 PMG note: graphics not included please email [email protected]

NORTHERN CAPE PROVINCE

PRESENTATION TO THE

PORTFOLIO COMMITTEE 19 MAY 2006

PMG note: graphics not included please email [email protected]

INTRODUCTION TO NORTHERN CAPE

Bordering the cold Atlantic Ocean, Northern Cape is a province of extremes: the lowest and highest temperatures in the country, the lowest rainfall, the smallest population (2% of the total population of South Africa) and the lowest population density (2,0 persons per square kilometer – compared to 375 people per square kilometer in Gauteng). But the surface area (361 830 square kilometers) is the largest of the nine comprising 30 % of the total area of the country (1 219 090 square kilometers).

36% of the population are under the age of 15 and 4% over the age of 65.

Approximately 79% of the entire adult population (aged 20 years and older) of Northern Cape do not have Standard 10.

23% (almost 1 in every 4) of the black population in the Northern Cape have no formal education at all.

2

PROPOSED SERVICE POINTS

Sandrift

REGIONAL OFFICES

DISTRICT OFFICES

MOBILE UNITS

ONE STOP SERVICE CENTRE

PescodiaGaleshewe

Longlands

Richmond

Kuruman

Kimberley

Ritchie

DelportshoopWarrenton

Barkly WestPostmasburg

Danielskuil

DouglasNiekerkshoop

KeimoesUpington

KathuHartswaterOlifantshoek

PofadderGriekwastadKakamas

Vanwyksvlei

Kenhardt

Prieska Strydenburg

Britstown

CarnarvonDe Aar

Noupoort

ColesburgHanover

Williston

Petrusville

Philipstown

Hopetown

Victoria-West

Port Nolloth Aggeneys

KamieskroonGaries

Springbok

Nababeep

CalviniaLoxton

Fraserburg

Sutherland

3

NORTHERN

CAPE

REGION

OLD AND NEW OFFICES WITHIN THE PROVINCE

RO = Regional Office DO = District office SP = Service Point BP = Border Post

DO SPRINGBOK

BP GEMSBOK BP RIETFONETIN

BP NOENIEPUT BP NAKOP

BP ONSEEPKANS BP VIOOLSDRIFT

BP ALEXANDER BAY

RO UPING TO N

M P C C P escodia M P C C G aleshew e

S P K athu

DO KURUMAN

M P C C C olesberg

DO DE AAR

BP Mc CARTHY'SRUST

BP MIDDELPUTS

RO KIM BERL EY

NO RTHERN CAP EPRO VINCE

RO = Regional Office DO = District office SP = Service Point MPCC = Multi Purpose Community Centre

S P S teinkop f S P P ofadde r

S P P ort N olloth S P G aries

S P R IN G B O KR E FU G E E

R E C E PT IO N O FF IC E

S P W illis ton

S P S utherlan d

S P F raserburg

DO CALVINIA

BP ALEXANDERBAY

BPSENDELINGSDRIFT

BP VIOOLSDRIFT BP ONSEEPKANS

RO SPRING BO K

M P C CA ugrabie s

M P C CLouisvale

M P C C M ornin gG lory

S PG roble rshoo p

S P R ietfontein S P K akam as

S P K athu S P H otazel

S PM ago janen g

S P B odulon g

M P P C V anZ ylsrust

DO KURUMAN

S P D anielskui l

S PO lifan tshoe k

S PG riekw asta d

DOPOSTMASBURG

BP GEMSBOK BP RIETFONTEIN

BP NOENIEPUT BP TWEERIVIEREN

BP NAKOP BP Mc CARTHY'SRUST

BP MIDDELPUTS

RO UPING TO N

S P D ougla s S P H opetow n

S P B ark leyW est

M P C CP escodia

M P C CG aleshew e

M P C CC ole sberg

S PV ictoria-W es t

DO DE AAR

S P H artsw ate r

DO JANKEMPDORP

S P C arnarvo n

S P M arydale

DO PRIESKA

RO KIM BERLEY

NO RTHERN CAP EPRO VINCE

ESTABLISHMENT COMPARISON: NORTHERN CAPE

REGIONAL OFFICES

DISTRICT OFFICES

PERMANENT SERVICE POINTS

MPCCsPORTS OF

ENTRY

Current

New Current

New Current

New Current

New Current

New

2 3 3 7 1 24 3 7 11 13

CURRENT ESTABLISHM

ENT

IN PHASING 2006/2007

OF APPROVED

ESTABLISHMENT

2006 APPROVED

ESTABLISHMENT

TOTAL FINANCIAL

IMPLICATION OF 2006/7 IN

PHASING

172 74 494 R 5 741 580


PHOTOS OF PM OFFICE


PM OFFICE ORGANOGRAM


PM OFFICE LAYOUT OF ESTABLISHMENTPROPOSED APPROVED PROVINCIAL M ANAG ER'S OFF ICE :

NORT HERN CAPE

1 x Sen Secretary

PR OVIN C IAL C O-OR D IN ATION :SER VIC E D ELIVER Y, SPECIAL

PR OGR AMMES AN DIN TER D EPAR TMEN TAL LIAISON

1 x D D 1 x ASD

GEN ER AL OFFIC E SUPPOR T

1 x SAO1 x C AC2 x SAC /AC

1 x Messenger/D river1 x C leaner

H U MAN R ESOU RC ES

1 x C hief Training Officer1 x Sen/ Training Officer3 x Senior / Personnel Pract2 x Employee Wellness Practitioners (SAO/AO)

FIN AN C IALAN D LOGISTIC AL SERVIC ES

1 x Senior/ S tate Accountant1 x Senior /Provisioning Administrative Officer

C OMMU N IC ATION SER VIC ES

1 x Senior C ommunication Officer

IN TER N AL AU D IT

1 x D D Internal Audit1 x ASD Internal Audit

IT SU PPORT

1 x Senior D ata Technologist

SEC UR ITY SER VIC ES

1 x ASD (C orruption Investigation)1 x ASD (C orruption Prevention)1 x C ontrol Security Officer

LEGAL SER VIC ES

1 x Legal Administrative Officer

SU PPOR T FU N C TIONS

1 x D D Support Services

SEC RETARIAL ANDAD MINISTRATIVE SUPPORT

1 x Secretary1 x ASD

C IVIC SER VIC ES

REGIONAL REPRESENTATIVES

N ATION AL IMMIGR ATION

AREA IMMIGRATION HEADREFUGEE REC EPTION OFFIC ES

C IVIC SER VIC ESAN D N ATION AL IMMIGR ATION

1 x Area Manager (D )

PROVINCIALMANAGER'S OFFICE

1 x Provincial Manager (Chief Director)

DESCRIPTION QUANTITY Condition Time frame

COMPUTERS 11 GOOD 2 YEAR

LAZER PRINTER 11 GOOD I YEAR

FAX MACHINE 1 GOOD 2 YEARS

VCR 1 POOR 4 YEARS

LAPTOP 1 GOOD 3 YEARS

TABLET 1 GOOD 1 YEAR

DIGITAL CAMERA 1 POOR 3 YEARS

RECORDING MACHINE 1 GOOD 3 YEARS

SCANNER 1 GOOD 3 YEARS

PHOTOCOPY MACHINES 1 POOR 7 YEARS

TELEVISION 1 GOOD 4 YEARS

VIDEO CAMERA 1 POOR 4 YEARS

PM OFFICE EQUIPMENT

BACKGROUND

• KIMBERLEY WAS FOUNDED IN 1870 AFTER THE DISCOVERY OF DIAMONDS AND IN 1887 DE BEERS CONSOLIDATED MINES LTD ASSUMED CONTROL OF ALL THE DIAMOND MINES

• A TRENDSETTER IN MANY WAYS, KIMBERLEY CAN BOAST THAT IT WAS THE FIRST CITY IN THE SOUTHERN HEMISPHERE TO INSTALL ELECTRIC STREET LIGHTING AND THE FIRST IN SOUTH AFRICA TO SWITCH TO AN AUTOMATIC EXCHANGE, AND THAT IT HOUSED THE COUNTRY’S FIRST STOCK EXCHANGE.

• OUR BIGGEST TOURIST ATTRACTION BEING THE BIG HOLE WHICH IS 1.5KM IN CIRCUMFERENCE AND ABOUT 365M DEEP, WAS THE RICHEST DIAMOND YIELDING MINE UNTIL IT CLOSED IN 1915.

• OTHER NOTABLE ATTRACTIONS WOULD INCLUDE THE WILLIAM HUMPHREY’S ART GALLERY AND THE MCGREGOR MUSEUM OF NATURAL HISTORY.

• OUR PRINCIPAL INDUSTRY INCLUDES DIAMOND CUTTING, THE PROCESSING OF LIME AND TUNGSTEN AND THE MANUFACTURE OF CEMENT AND BRICKS.

• THE LANGUAGES SPOKEN IN OUR REGION ARE ENGLISH, AFRIKAANS, SETSWANA, XUN!, KHWE AND XHOSA.

• WE ARE ALSO PROUD TO INFORM THAT THE XUN!, KHWE AND SAN COMMUNITIES ARE +/- 10KM FROM KIMBERLEY, AT A PLACE CALLED PLATFONTEIN

• THE LANGUAGES SPOKEN BY THEM ARE RECORDED ON OUR NATIONAL EMBLEM !KE E: / XARRA //KE (UNITY IN DIVERSITY)

REGIONAL OFFICE KIMBERLEY

THE OFFICE RELOCATED TO A NEW BUILDING / OFFICE DURING 2003.

OFFICE CAN BE REGARDED AS A MODEL OFFICE FOR THE COUNTRY.

OFFICE CATERS FOR THE NEEDS SUCH AS IT ARE DISABLED FRIENDLY,

THERE ARE A MOTHER’S ROOM AVAILABLE, A SEPARATE ROOM TO CONDUCT MARRIAGES, SEPARATE CUBICLES WHERE SEPARATE INTERVIEWS CAN BE CONDUCTED, AND A DISABILITY FRIENDLY COUNTER. COUNTER STAFF IS MULTI-SKILLED

OFFICE HAS IT’S OWN AUDITORIUM, CAFETERIA FOR STAFF, ENTERTAINMENT AREA (LAPA BRAAI AREA), FULLY EQUIPPED KITCHEN.

SHOULD THE NEW ESTABLISHMENT BECOME INTO OPERATION OFFICE SPACE WOULD BE INADEQUATE AS OFFICE IS ALREADY FILLED TO ITS MAXIMUM CAPACITY.

STATE OF OFFICES

PHOTOS OF REGIONAL OFFICE

KIMBERLEY


MULTI PURPOSE

COMMUNITY CENTRES

THLOKOMELO

MANNE DIPICO

GALESHEWE


KIMBERLEY REGIONAL OFFICE ORGANOGRAM


KIMBERELY REGIONAL OFFICE LAYOUT OF ESTABLISHMENT

REGIONALREPRESENTATIVE O FFICE

1 x AO 1 x Chief1 x SAC/AC Security Officer

MPCC PESCO DIA

2 x SAC/AC

MPCCG ALESHEWE

3 x SAC/AC

PERMANENTSERVICE PO INT :BARKLEY WEST

2 x SAC/AC

PERMANENTSERVICE PO INT :

HO PETO WN

2 x SAC/AC

SUPERVISION C IVIC SERVICES

4 x CAC

OPERATIONALMANAGEMEN T

CIVIC SERVICES1 x Senior Adm inistrative Officer

PERMANENTSERVICE PO INT :

DO UG LAS

2 x SAC/AC

ID 'S

7 x SAC/AC

SUPERVISIONCIVIC SERVICES

2 x CAC

BIRTHS,MARRIAGES &

DEATHS

6 x SAC/AC


1 x CAC



TRAVELDO CUMENTS &

CITIZENSHIP

3 x SAC/AC


1 x CAC

ADMINISTRATIVEFUNCTIO NS: EG.

FINANCIAL ADMIN,HUMANRESO URCES,

PRO VISIO NING,TRANSPO RT, REG ISTRY

5 x SAC/AC2 x Security O fficer3 x C leaner1 x Messenger

SUPERVISIONADMINISTRATION

(FINANCE)

1 x AO1 x CAC


CIVIC SERVICES ANDSUPPORT FUNCTIONS

1 x Senior Administrative Officer

REGIONAL OFFICE:KIMBERLEY

OFFICE HEAD

1 x ASD

PERMITTING O FFICE

7 x Sen / Imm igration O fficer (Processor / Exam iner)

SUPERVISIONPERMITTING O FFICE

2 x Chief Imm igration O fficer (Team Leader)

O PERATIO NALMANAG EMENT

PERMITTING OFICE

1 x Control Im m O fficer (O perational Manager)

LAW ENFO RCEMENT

10 x Sen / Imm igration Officer (Sen / Investigator / Sen / Inspector)

SUPERVISIONLAW ENFO RCEMENT


O PERATIO NALMANAG EMENT

LAW ENFO RCEMENT

1 x Control Im m O fficer (Operational Manager)

NATIONAL IMMIGRATIO NBRANCH

1 x Regional Immigration Head (ASD)

REGIONALREPRESENTATIVE

1 x Deputy Director

KIMBERLEY REGIONAL OFFICE VEHICLESVEHICLE REGISTRATION NUMBER

YEAR MAKE METER READINGDATE

KM DATE SERVICED

METER READING SERVICE

VEHICLE CONDITION

GFZ 033 G 2005 VW Polo 1.9 TDI Classic

Car in Kuruman with PM’s personnel

11/01/06 8327 GOOD


41533–4670615/03-13/04/2006

5173 30/11/05 22500 GOOD


23019-2416613/03-13/04/2006

1147 23/11/05 10181 GOOD

GFY 895 G 2004 Mazda B 2600i D/cab 4x4

25355-2748413/03-13/04/2006

2129 23/11/05 19610 GOOD

NXR 114 G 2002 Toyota Condor 2.4i Estate

69408-7251012/03-13/0/2006

3102 06/09/05 60233 GOOD

GFY 919 G 2004 Nissan Almera180 Elegance(NIB BRANDED VEHICLE)

20405-2081415/03-13/04/2006

409 14/12/05 15195 GOOD

GGB 889 G 2004 Mitsubishi Canter FE7 -115100L. (MOBILEUNIT TRUCK)

2237 0 New vehicle Not yet due for a service

GOOD

GFY 629 G 2002 Ford Ranger 2.2 29656-3057603/03-13/04/2006

920 19/08/05 20119 GOOD

GGB 869G 2005 Fuso Canter(MOBILEUNIT TRUCK)

2055-206015/3-13/04/2006

5 New truck Not yet due for service

GOOD

GGC 080 G 2005 Mitsubishi Fuso(MOBILE UNIT TRUCK)

1470-263725/03-13/04/2006


GOOD

GGC 087 G 2005 MitsubishiFuso (MOBILE UNIT TRUCK)

1376-289625/03-13/04/2006


GOOD

KIMBERLEY REGIONAL OFFICE EQUIPMENT

DESCRIPTION QUANTITY CONDITION TIME FRAME


LAZER PRINTERS 10 GOOD 1 YEAR

OKI PRINTERS 4 GOOD 1 YEAR

COPY MACHINES 7 GOOD 4 YEARS


LAPTOPS 1 GOOD 1YEAR

CAPTURING STATION 1 POOR 3 YEARS

ID CAMERAS 3 GOOD 2 YEARS


CASH REGISTERS 4 GOOD 6 YEARS

FRIDGE 1 GOOD 4 YEARS

MICROWAVE OVEN 1 GOOD 7 YEARS

WATER COOLER 1 GOOD 1 YEAR

URN 1 GOOD 1 YEAR

SAFES 1 GOOD 12 YEARS

KIMBERLEY REGIONAL OFFICE SERVICE POINTS

EMPLOYEE WELLNSS

REGIONAL OFFICEKIMBERLEY

SIYANCUMA MUNICIPALITY

17099

FRANCES BAARD MUNICIPALITY9

139133

DIKGATLONG MUNISIPALITY

22656

BREIPAAL210KM *5360 Â/T

CAMPBELL200km *1119 Â

DOUGLAS210km *4862 Â/T

GRIEKWASTAD300km *2449 Â

MATHLOMOLA100km *816 ^T

RITCHIE80km *613 ^T

SCHMIDTSDRIFT260km *1880 ^T/A

SOL PLAATJE139133

GALESHEWE20km *70627 ^T/X/A/E

KIMBERLEY0 *45840 Â/E/T/X

MOTSWEDIMOSA80km *3390 Â/T

RITCHIE80km *3587 Â/T

ROODEPAN30km *12143 Â/E

SOL PLAATJE30km *3547 ^T/A

BARKLY WEST75km *4668 ^T/A/E

DELPORTSHOOP110km *1886 Â/T

DIKGATLONG110km *3995 Â/T

HOLPAN200km *344 Â

KUTLWANO210km *1988 Â/T

LONGLANDS110km *405 Â/E

MATALENG75km *4597 ^T

TIDIMALO110km *3734 Â/T/E

ULCO150km *768 Â/T/E

WINDSORTON100km *180 Â/E/T

MAGARENGMUNISIPALIT

14214

IKHUTSENG140km *6523 ^T/E

MAGARENG140km *2453 Â/E

WARRENTON140km *5238 Â/E

PHOKWANE MUNICIPALITY

26593

ANDALUSIA PARK200km *549 Â/E

GANSPAN200km *766 Â

HARTSWATER200km *3520 Â/E/T

JAN KEMPDORP PART 2200km *10594 Â/T/E

PHOKWANE220km *11164 Â/E

DIAMONDFIELDS MUNICIPALITY

3131

BELLSBANK100km *214 Â/X

DIAMONDFIELDS150km *2900 ^X/A/E

KLEIN BOETSAP400km *17 ^T

SIYATHEMBAMUNICIPALITY

6631

NIEKRKSHOOP520km *1220 Â

PRIESKA470km *5411 Â/T

BACKGROUND

• DE AAR WAS A FARM THAT BELONGED TO JAN GABRIEL VERMEULEN (SWART JAN). AND IN THIS FARM A PIT (VEIN) WITH PERMANENT FRESH WATER WAS DISCOVERED AND IT PROVIDED WATER TO THOUSANDS OF SHEEP, THUS THE NAME DE AAR

• DE AAR IS SITUATED IN THE KAROO WHICH IS FAMOUS FOR THE BEST SHEEP FARMING IN THE WORLD AND THEREFORE DE AAR CONTRIBUTED TO THE CONNECTION BETWEEN TRADE AND TRANSPORT IN MANY PARTS OF THE COUNTRY.

• THIS TOWN USED TO BE THE 2ND BIGGEST RAILWAY JUNCTION IN SOUTH AFRICA BUT DUE TO THE INCREASE IN ROAD TRANSPORT, THE LIME LIGHT OF THE TOWN IS NO LONGER, THUS THE HIGH PERCENTAGE OF POVERTY.

• THE TOURISM ATTRACTION FOR THIS TOWN IS THE GARDEN OF REMEMBRANCE, HOUSE OF OLIVE SCHREINER AND THE KHOISAN ROCK ENGRAVINGS.

• DE AAR IS THE POOREST REGION/ DISTRICT IN THE PROVINCE WITH ECONOMIC GROWTH AVERAGING 1% OVER THE PAST 5 YEARS, WHICH IS BY FAR LOWER THAN THE PROVINCIAL AVERAGE GROWTH OF 2% OVER THE SAME PERIOD.

• THE TOWN’S POOR PERFORMANCE IN THE ECONOMY IS DUE TO THE HIGH LEVELS OF UNEMPLOYMENT AND POVERTY.

• THE POPULATION IS MADE UP OF THE WHITES, COLOUREDS, SOTHO AND XHOSA AND OF WHICH MOST PEOPLE PREFER TO SPEAK AFRIKAANS AND / OR XHOSA

DISTRICT OFFICE DE AAR

OFFICE SITUATED IN THE CBD AND IS ACCESSIBLE TO THE PUBLIC.

ENTRANCE OF OFFICE IS HOWEVER NOT DISABLE FRIENDLY AND OWNER WORKING ON ISSUE IN CONJUNCTION WITH MUNICIPALITY.

ABLUTION FACILITIES ARE VERY AWKWARD NOT USER FRIENDLY, AS IT NEEDS TO BE REACHED BY STAIRS AND AT TIMES EMBARRASSING BECAUSE ALTHOUGH SEPARATE FACILITIES ARE AVAILABLE FOR GENDER GROUPS THE SAME MAIN ENTRANCE TO THE FACILITY HAS TO BE UTILIZED. NO ABLUTION FACILITIES ARE AVAILABLE TO MEMBERS OF THE PUBLIC.

OFFICE SPACE WILL BE TOTALLY INADEQUATE WITH THE ENVISAGED NEW IMMIGRATION ESTABLISHMENT AND SHOULD THE CIVIC SERVICES ESTABLISHMENT ALSO BECOME OPERATIONAL.

LEASE WAS RENEWED 31 DECEMBER 2005 WITH CONDITION THAT OWNER WOULD BE IN A POSITION TO AVAIL ADDITIONAL OFFICE AS SOON AS NEED ARISE

STATE OF OFFICE

PHOTOS OF DISTRICT OFFICE

DE AAR


MPCC COLESBERG


DE AAR DISTRICT OFFICE ORGANOGRAM


DE AAR DISTRICT OFFICE LAYOUT OF ESTABLISHMENT

MPCCCOLESBERG

2 x S A C /AC

PERMANENTSERVICE POINT:VICTORIA-WEST

2 x S A C /AC


2 x C AC

TRAVELDOCUMENTS,CITIZENSHIP

2 x S A C /AC

BIRTHS, MARRIAGESDEATHS & ID'S

6x S A C /AC


2 x C AC

OPERATIONAL MANAGEMENTCIVIC SERVICES

1 x S en io r A dm in is trat ive O ff icer

ADMINISTRATIVEFUNCTIONS : EG.PROVISIONING,

TRANSPORT, REGISTRY

2 x S A C /AC1 x Security O ff icer2 x C leaner

SUPERVISIONADMINISTRATION

(FINANCE)

1 x AO

LAW ENFORCEMENT

5 x Sen / Im m ig ra t ion O ff icer (S en / Inves tigato r / Sen / Inspecto r)

NATIONALIMMIGRATION BRANCH

LAW ENFORCEMENTSUPERVISION

1 x C h ief Im m ig ra t ion O ff ice r (T eam Leader)

OFFICE HEAD

1 x A SD

DISTRICT OFFICEDE AAR

DE AAR DISTRICT OFFICE VEHICLES

VEHICLEREGISTRATION NUMBER


KM DATE SERVICED


VEHICLE CONDITIO

N

GFZ045G 2005 VW Polo 1.9 TDI Classic 49,67502/05/06

5,113 05/04/06 45,385 Good

GFY899G 2005 Mazda D/Cab 2600 52,29902/05/06

2,395 24/02/05 43,010 Good

GGB034G 2005 Toyota HiLux 2L 25,33802/05/06

2,617 21.11.05 15,240 Good

DE AAR DISTRICT OFFICE EQUIPMENT


COMPUTERS 13 GOOD 2 YEARS



FAX MACHINES 1 GOOD 2 YEARS

LAPTOP 1 GOOD 1 YEAR

TELEVISION 0

RECORDING MACHINES 0

PHOTOCOPY MACHINE 2 GOOD 2 YEARS

ID CAMERAS 2 GOOD 1 YEAR


SAFE 1 GOOD 8 YEARS

FRANKING MACHINE 1 GOOD 9 YEARS

SERVICE POINTS

DE AAR DISTRICT OFFICE

N o rva lsp o n t2 9 6km *1 45 4 Â fr

N o u po o rt3 0 1 km *7 7 52 6 A fr

C O L E S B E R G3 0 0km * 16 15 9 Â fr

F ra serb u rg6 7 8 km * Â fr

V a n W yksv le i5 5 4km *2 20 0 Â fr

H u tch in son3 5 2 km * Â fr

L o xton4 9 4 km *8 3 8 Â fr

C a rna rvon3 8 0km *10 23 1 Â fr

V ic to ria W es3 2 6km *11 74 7 Â fr

R IC H M O N D3 0 1 K M *6 6 07 âA fr

V o sb u rg2 5 0km *1 43 5 Â fr

V a nd e rklo o f2 2 4km *1 30 0 Â fr

S tryd e nb u rg2 8 0km *1 97 9 Â fr

P e tru sv ille2 1 6km *3 44 9 Â fr

P h illip s to w n1 2 0km *5 11 4 Â fr

B rits to wn1 0 2km *6 06 8 Â fr

H a no ver1 3 8km *4 74 0 Â fr

D E A A R*2 8 8 79 Â fr

D IS T R IC T O F F IC ED E A A R

BACKGROUND

• KURUMAN IS A TOWN SITUATED IN THE KGALAGADI DISTRICT MUNICIPALITY WITH A POPULATION OF 190 000, AND THE DOMINANT LANGUAGE BEING SETSWANA.

• THE TOWN IS NAMED AFTER THE SAN CHIEF WHO WAS KNOWN TO BE KHUDUMANE

• KHUDUMANE, THE SAN CHIEF WAS KILLED BY THE TLAPIN TRIBE ON THE HILL OVERLOOKING THE TOWN.

• THIS TOWN IS ALSO KNOWN AS GASEGONYANA MEANING “SMALL CALABASH”

• KURUMAN IS FAMOUS FOR MINING IN ASBESTOS, MANGANESE, HAEMATITE, CROCIDOLITE AND IRON.

• KURUMAN IS BLESSED WITH A PERMANENT AND ABUNDANT SOURCE OF WATER FORM OF A MINERAL SPRING CALLED THE “EYE’’ DELIVERING 20 BILLION LITRES A DAY.

DISTRICT OFFICE KURUMAN

STATE OF OFFICE

THE OFFICE RELOCATED TO A NEW BUILDING / OFFICE DURING 2004.

ACCESSIBLE TO DISABLED AND OLD PEOPLE. SITUATED IN THE CBD, NEXT TO THE TAXI RANK. THIS OFFICE CAN BE REGARDED AS ONE OF THE MODEL OFFICES WITHIN THE PROVINCE.

PHOTOS OF DISTRICT OFFICE

KURUMAN


KURUMAN DISTRICT OFFICE ORGANOGRAM


KURUMAN DISTRICT OFFICE LAYOUT OF ESTABLISHMENT

PERMANEN TSERVICE POINT:

KATHU

2 x SAC/AC

MPCCVAN ZYLSRUS

2 x SAC/AC


HOTAZEL

2 x SAC/AC


3 x CAC

ID'S

4 x SAC/AC


1 x CAC

OPERATIONAL MANAGEMENTCIVIC SERVICES

1 x S en io r Adm in is trat ive O ff icer

PERMANEN TSERVICE POINT:MAGOJANEN G

2 x SAC/AC


BODULONG

2 x SAC/AC


2 x CAC

BIRTHS,MARRIAGES

& DEATHS

4 x SAC/AC

TRAVELDOCUMENTS

& CITIZENSHIP

2 x SAC/AC


1 x CAC

ADMINISTRATIVEFUNCTIONS : EG.

PROVISIONINGTRANSPORT,

REGISTRY

3 x SAC/AC2 x Cleaner1 x Security Officer

SUPERVISIONADMINISTRATIO N

(FINANCE)

1 x AO

OPERATIONAL MANAGEMENTCIVIC SERVICES ANDSUPPORT SERVICES

1 x S en io r Adm in is trat ive O ff icer

LAW ENFORCEMEN T

10 x Sen /Immigration Officer (Snr / Investigato r/ Sen / Inspector)

SUPERVISIONLAW ENFORCEMEN T

2 x Chief Immigration Officer (Team Leader)

NATIONALIMMIGRATION BRANCH

OPERATIONAL MANAGEMENTLAW ENFORCEMENT

1 x C ontro l Im m igrat ion O ff icer (O pera tional M anager)

OFFICE HEAD

1 x A SD

DISTRICT OFFICEKURUMAN

DISTRICT OFFICE KURUMAN VEHICLES

VEHICLE REGISTRATION NUMBER


KM DATE SERVICED


VEHICLE CONDITION

GFY 903 G 2005 MAZDA DRIFTER B2600

3643118.04.2006

1711 13.03.006 31975 GOOD

GGB 029 G 2005 TOYOTAHILUX2000

1364414\10\05

4909 26\09\05 10862 GOOD

GFZ 030 G 2005 POLOCLASSICTDI

5439431.03.2006

1718 20.02.06 56133 GOOD

GFY 620 G 2004 FORDRANGER2.2

6627715.02.2006

2654 02.03.006 60000 GOOD

GFY 758 G 2005 NISSAN HARDBOD2.4

2891731.03.006

2985 04\10\05 1641 GOOD

GGB 892 G 2006 MITSUBISH CANTER FE7-115(MOBILE UNIT

TRUCK)

23882006.02.15

882 - - GOOD

GGB 867 G 2006 TrailerMitsubishi(MOBILE UNIT

TRUCK)

GOOD

GGC 067 G 2006 TRAILER MITSUBIS(MOBILE UNIT

TRUCK)

GOOD

KURUMAN DISTRICT OFFICE EQUIPMENT

DESCRIPTION QUANTITY Condition Time frame






FRANKING MACHINE 1 GOOD 5 YEAR

PHOTO COPY MACHINE

2 GOOD 3 YEARS

OKI PRINTERS 6 GOOD 2 YEARS

ID CAMERAS 2 GOOD 3 YEARS

SAFE 1 GOOD 8 YEARS

KURUMAN DISTRICT OFFICE SERVICE POINTS

District Kuruman

District Siyanda District Kgalagadi

MochawengMunicipality

GaSegonyaneMunicipality

GaMagaraMunicipality

Mochaweng

BothetheletsaPopulation-934Distance-55-km

ManyedingPopulation-1277Distance-50 km

PieterhamPopulation-737Distance-64 km

TsinengPopulation-3900Distance-80 km

NwelengwePopulation-1126Distance-44 km

GamotihibiPopulation-520-520

Distance-50 km

DitshswanengPopulation-841

Population-34 km

MetwetsanengPopulation-1120

Distance-123

MaipengPopultion-659Distance-70

LagaganengPopulation-659

Distance-40

MetsitsimantsiPopulation-890Distance-990

PerthPopulation-1400

Distance-123

EllenndalePopulation-698

Distance-64

MokalamossanePopulation-725Distance-35km

MadibengPopulation-2500Distance-150 km

DikhungPopulation-1000Distance-64 km

ThamoyanchePopulation-640Distance-30km

PadstowPopulation-1690Distance-123km

ChurchhillPopulation-1000Distance-30 km

TlapengPopulatio-710

Distance-55 km

KamdenPopulation-3012Distance-60km

WashingtonPoppulation-742

Distance-50

GasehuneloPopulation-2001Distance-58 km

BendelPopulation-312

Distance-53

PhomolongPopulation-742Distance-95 km

DeurhamPopulation-1475Distance-70km

DeurhamPopulatio-2053Distance-50 km

PenrynPopulation-1450Distance-82 km

GalothlarePopulatio-920

Distance-

KURUMAN DISTRICT OFFICE SERVICE POINTS (CONTINUED)

Gasegonyane

BahlarosPopulation-12238Distance-25 km

MothibistadPopulation-21900Distance-11 km

VanzylsrusPopulation-3000Distance-220 km

KagungPopulation-1410Distance-25 km


GaMagara

SedibengPopulation- 1335Distance-55 km

KathuPopulation-7000Distance-40 km

DebenPopulation—3000Distance-40 km

SishenPopulation-3000Distance-40 km

DingletonPopulation-4500Distance-60 km


BACKGROUND

• UPINGTON WAS FOUNDED IN 1884, A TOWN 400KM AWAY FROM KIMBERLEY AND IT WAS NAMED AFTER SIR THOMAS UPINGTON, PRIME MINISTER OF THE CAPE COLONY (1884 – 1886)

• IN THE 1870’S THE AREA WAS INHABITED BY THE KORANNAS UNDER THE LEADERSHIP OF KLAAS LUCAS AND OF KLAAS POFADDER.

• IN THOSE DAYS THERE WERE RIVER PIRATES LIVING ON THE MANY SMALL ISLANDS IN THE GARIEP RIVER PREVIOUSLY KNOWN AS THE ORANGE RIVER

• THE ORANGE RIVER FLOWS NEXT TO UPINGTON AND IS ONE OF THE BIGGEST SOURCES OF INCOME DUE TO THE INTENSE IRRIGATION OF THE VINEYARDS ALONG THE RIVER BANKS, THUS UPINGTON ACCOUNTS FOR ALMOST 10% OF THE SOUTH AFRICAN WINE PRODUCTION.

• UPINGTON IS AGAIN FAMOUS FOR IT’S DRIED FRUIT.

• THIS TOWNS CLIMATE CAN REACH A MAXIMUM OF 40 DEGREES CELSIUS AND A MINIMUM OF –4 DEGREES CELSIUS

• THE UPINGTON REGION EXPERIENCES THE MOST HARSH CIRCUMSTANCES LIKE HEAT, SNOW IN SUTHERLAND, DROUGHT AND SAND STORMS IN THE KALAHARI, AND ON THE OTHER SIDE WE ARE BLESSED WITH THE AUGRABIES WATERFALLS, THE KONGO CAVES, GEMSBOK NATIONAL PARK, NAMAKWALAND, BOESMANLAND, THE ORANGE RIVER, THE BIG FIVE, KAAPSE FYNBOS, THE KALAHARI DESERT AND THE HANTAMBERG.

• • THE PREFERRED LANGUAGE IS AFRIKAANS EVEN THOUGH MOST OF THE PEOPLE ARE THE

XHOSA’S.

REGIONAL OFFICE UPINGTON

STATE OF OFFICE

OFFICE SITUATED IN THE CBD. IS ACCESSIBLE TO THE PUBLIC.

ENTRANCE OF OFFICE IS HOWEVER NOT DISABLED FRIENDLY.

OFFICE SPACE LIMITED AND WOULD NOT BE ABLE TO ACCOMMODATE NEW ESTABLISHMENT. DIFFICULT TO ACQUIRE SUITABLE ACCOMMODATION IN UPINGTON AREA.

CORPORATE COLOURS AND SIGNAGE.

PHOTOS OF REGIONAL OFFICE UPINGTON


UPINGTON REGIONAL OFFICE ORGANOGRAM


UPINGTON REGIONAL OFFICE LAYOUT OF ESTABLISHMENT

R EGION ALR EPRESEN TATIVE O FFICE


MPCCAU G RAB IES

2 x SAC/AC

MPCCLO U ISVALE

2 x SAC/AC

PER MAN ENTSERVICEPO IN T :

R IETFON TEIN

3 x SAC/AC

MPCCMOR NING

G LORY

2 x SAC/AC

SU PERVISION C IVIC SERVICES

4 x C AC



PER MAN ENTSERVICE PO INT :G R OB LERSHO OP

2 x SAC/AC

PER MAN ENTSERVICE PO INT :

K AK AMAS

2 x SAC/AC

SU PERVISIONC IVIC SERVIC ES

2 x C AC

ID 'S

7 x SAC/AC


1 x C AC


CIVIC SERVICES1 x Senior AdministrativeO fficer

B IRTHS,MARR IAGES &

D EATHS

7 x SAC/AC

TR AVELD O CU MENTS &

C ITIZEN SH IP

3 x SAC/AC


2 x C AC

AD MINISTRATIVEFU NC TIO NS: EG.

FIN ANC IALAD MIN ,H U MANR ESO UR CES,

PRO VISIO NING,TR ANSPOR T,

R EGISTRY


SU PERVISIONAD MINISTRATION

(FIN AN C E)

1 x AO1 x C AC


CIVIC SERVICES ANDSUPPORT FUNCTIONS

1 x Senior Administrative Officer

REGIONAL OFFICE:UPINGTON

OFFICE HEAD

1 x A SD

PERMITTIN G O FFICE

7 x Sen / Im migration O fficer (Processor / Exam iner)

SU PERVISIONPERMITTIN G O FFICE

2 x C hief Im migration O fficer (Team Leader)

O PERATIO N ALMAN AG EMENT

PERMITTING OFICE

1 x C ontrol Imm O fficer(O perational Manager)

LAW ENFO R CEMENT

10 x Sen / Im migration O fficer (Sen / Investigator / Sen / Inspector)

SU PERVISIONLAW ENFO R CEMENT



LAW ENFO R CEMENT

1 x C ontrol Imm O fficer (O perational Manager)

AIRPOR T &R AILWAY STATION


SU PERVISIONAIR POR T & R AILWAY

STATION





1 x Deputy Director

UPINGTON REGIONAL OFFICE VEHICLES

VEHICLE REGISTRATION NUMBER


KM DATE SERVICED


VEHICLE CONDITION

GFZ029G 2005 Polo 1.9T.D.I.

4868015.04.06

2426 30.03/06 46251 GOOD

GFZ043G 2005 Polo 1.9T.D.I.

4272415.04.06

2470 08.03.06 37721 GOOD

GFY906G 2005 Mazda 2.6 Rustler 4x4 bakkie

4461415.04.06

1758 24/03.06 41417 GOOD

012DTHGP 1998 Nissan Hard body 4X4 3.0

6564215.04.06

380 14.03.06 64175 GOOD

GGB047G 2005 Toyota Hilux 2.0 2719015.04.06

356 05/09/14 20096 GOOD

GFZ094G 2005 Toyota Hilux 2.0 2943815.04.06

672 07/12/05 20859 GOOD

GGC 021G 2005 Toyota Runx(NIB BRANDED)

1373615.04.06

3340 None None GOOD

GGB565G 2005 Toyota Hi Ace Minibus

287615.04.06

0 None None GOOD

GGB893G 2005 Fuso Truck(MOBILE UNIT

TRUCK)

301815.04.06

0 None None GOOD

UPINGTON REGIONAL OFFICE EQUIPMENT


COMPUTERS 18 GOOD 2 UEAR

LAZER PRINTER 18 GOOD 2 YEARS




ID CAMERAS 3 GOOD 1 YEAR

CASH REGISTER 1 GOOD 2 YEARS

RECORDING MACHINE

1 GOOD 2 YEARS



UPINGTON REGIONAL OFFICE SERVICE POINTS

LEERKRAN S

* 2702(30Km)

KA RO S

* 2262(40Km)

BLO EM S M O N D

* 636(25Km)

BLAA U W S KO P

* 720(25Km)

K' N O N EI LAN D

* 5475(30Km)

M CT A GGERS

* 545(20Km)

S ES BRU GGE

* 2778(13Km)

S T RAU S S BU RG

* 678(15Km)

LO U I S EVA LEW EG

* 5161(10km)

LO U I S EVA LE

* 7492(25km)

U PI N GT O N

* 93122

I S LA N DS

(KEI M O ES )

* 1713(48- 55Km)

EKS T EEN S KU I L

* 1772(37Km)

FREI RS DA LE

* 2657(62Km)

W ARM S A N D

* 1640(52Km)

N EI LERS DRI FT

* 1847(51Km)

CU RRI ES CAM P

* 620(28Km)

S O VERBY

* 1150(32Km)

KEI M O ES

* 19398(42Km)

N O U DO N S I ES

* 1850(125Km)

S CH U I T DRI FT

* 3014(202Km)

BLO U PU T S

* 1292(170Km)

A U GRA BI ES

* 2992(118Km)

RI EM VAS M A A K

* 1320(125Km)

M ARCH AN D

* 3316(108Km)

A LH EI T

* 1713(98Km)

CI LLI ER

* 1050(85Km)

LU T Z BU RG

* 1308(72Km)

KA KAM A S

* 15531(82Km)

M I DDELPO S

* 255(450Km)

N ' W O U DT S VI LLE

* 2165(460Km)

Loeriesf ontein

* 1985(350Km)

BRA N DVLEI

* 1805(257Km)

CA LVI N I A

* 18430(400Km)

O PW AG

* 590(120Km)

VO LLGRAA FFS I G

* 1058(85Km)

GA RI EP

* 1134(90Km)

GRO O T DRI N K

* 2577(75Km)

T O PLI N E

* 1206(90Km)

L' M BRECS DRI FT

* 551(82Km)

W EGDRA AI

* 2548 (110Km)

BO EGO EBERG

* 2500(137Km)

M ARYDA LE

* 3500(176Km)

GRO BLERS H O O P

* 3302(125Km)

N O EN I EPU T

* 778(170Km)

LO U BO S

* 641(280Km)

M I ER(groot&klein)

* 704(245Km)

A S KH A M

702(180Km)

W ELKO M

* 706(225Km)

P' LA N DERS BRO N

* 709(268Km)

RI ET FO N T EI N

* 2082(278Km)

KA LAH ARI O N S EEPKA N S

* 2137(235Km)

S W ART KO P

* 419 (240Km)

KEN H ARDT

* 6411(115Km)

FRAS ERBU RG

W I LLI S T O N

* 4177(340Km)

S U T H ERLAN D

* 3596(500Km)

U PI N GT O N

REGI O N A L O FFI CE

BACKGROUND

• SPRINGBOK IS KNOWN TO BE THE HEART OF THE NAMAQUALAND REGION.

• THE SPRINGBOK AREA IS POPULATED MOSTLY BY COLOUREDS AND AFRIKAANS IS THE DOMINANT LANGUAGE.

• THE NAMAQUALAND REGION IS RICH WITH NATURAL RESOURCES AND HAS A FEW MINES SURROUNDING THE AREA, EVEN THOUGH SOME OF THE MINES HAVE ALREADY CLOSED.

• IT IS RICH IN FARMING CATTLE AND IS ALSO FAMOUS FOR THE GROWING OF DATES.

• UNEMPLOYMENT IS A SERIOUS CHALLENGE IN THE AREA AS A RESULT OF THE CLOSING OF MINES AND THE LOW LEVEL OF EDUCATION WITHIN THE COMMUNITY.

• POVERTY IS COMMON IN THIS PART OF THE PROVINCE.

DISTRICT OFFICE SPRINGBOK

STATE OF OFFICE

OFFICE SITUATED IN THE CBD AND IS ACCESSIBLE TO THE PUBLIC.

NO ABLUTION FACILITIES ARE AVAILABLE TO MEMBERS OF THE PUBLIC. OFFICE SPACE WILL BE TOTALLY INADEQUATE WITH THE ENVISAGED NEW IMMIGRATION ESTABLISHMENT AND SHOULD THE CIVIC SERVICES ESTABLISHMENT ALSO BECOME OPERATIONAL. (CURRENT OFFICE SPACE ALREADY ADEQUATE).

DIFFICULT TO ACQUIRE SUITABLE ACCOMMODATION IN SPRINGBOK AREA

PHOTOS OF DISTRICT OFFICE SPRINGBOK


SPRINGBOK DISTRICT OFFICE ORGANOGRAM


SPRINGBOK DISTRICT OFFICE LAYOUT OF ESTABLISHMENT

R EGION ALR EPRESEN TATIVE O FFICE



G ARIES

2 x SAC/AC

PER MAN ENTSERVICE PO INT :PO RT NO LLO TH

2 x SAC/AC


STEINKO PF

2 x SAC/AC


PO FAD D ER

2 x SAC/AC

SU PERVISION C IVIC SERVICES

4 x C AC

B IRTHS,MARR IAGES &

D EATHS

2 x SAC/AC

TR AVELD O CUMENTS &

C ITIZEN SH IP

2 x SAC/AC

ID 'S

2 x SAC/AC


2 x C AC



AD MINISTRATIVEFU NC TIO NS: EG.

FIN ANC IAL AD MIN ,HUMANR ESO UR CES,

PRO VISIO NING,TR AN SPO R T, R EG ISTRY


SU PERVISIONAD MINISTRATION

(FIN AN C E)

1 x AO

REGIONAL OFFICE:SPRINGBOK

OFFICE HEAD

1 x ASD

PERMITTING O FFICE

2 x Sen / Imm igration O fficer (Processor / Examiner)

SU PERVISIONPERMITTING O FFICE


LAW ENFO RCEMENT


SU PERVISIONLAW ENFO RCEMENT



LAW ENFO RCEMENT

1 x Control Im m O fficer (Operational Manager)




1 x Deputy Director

SPRINGBOK DISTRICT OFFICE VEHICLES


YEAR MAKE METERREADINGDATE

KM DATESERVICED


VEHICLE CONDITION

GFZ031G 2004 Polo 1.9 TDI 5341228.04.06

1889 2006.03.18 44657 GOOD

GFZ075G 2004 Toyota Hilux 3748215.04.06

699 2006.03.17 26242 GOOD

NSL167GP 2002 Nissan Hard body 4x4 2.4

17499715.04.28

1422 2006.03.17 166313 GOOD

GGB997G 2005 Toyota Run X (NIB BRANDED)

1488415.04.06

1727 2006.03.17 Not serviced yet

GOOD

SPRINGBOK DISTRICT OFFICE EQUIPMENT


ID PHOTO CAMERAS 3 GOOD 3 YEARS

PHOTOCOPY MACHINE

3 GOOD 5 YEARS


FAX MACHINES 2 GOOD 8 YEARS




OVERHEAD PROJECTORS

1 GOOD 2 YEARS


SPRINGBOK DISTRICT OFFICE SERVICE POINTS

B u lle trap3 0 km1 0 0 0

C aro llisb erg1 2 km1 0 0 0

C on cord ia4 0 km5 0 0 0

K om m ag as7 0 km6 0 0 0

S P R IN G B O K

O k iep1 2 km5 0 0 0

N ab ab eep4 2 5 km4 6 0 0

S te in kop f4 5 0 km8 0 0 0

S P R IN G B O K ... con t

G ood h ou se7 5 km7 0 0

H en k ries6 0 km2 5 0

R oo iw a l2 0 km4 2 0

V IO O L S D R IF T1 2 0 km

5 3 0

A g g en eys2 8 5 km2 8 0 0

O n seep kan s5 0 km2 0 0 0

P e lla3 5 km4 8 0 0

W itb an k1 2 0 km

2 8 0

P O F A D D E R1 6 0 km6 0 0 0

SPRINGBOK4 0 0 km from U p in g ton

8 6 0 0

NATIONAL IMMIGRATION

BRANCH

INSPECTORATE

THE REGION CONSISTS OF FIVE INTERNAL TRACING UNITS RESPONSIBLE FOR INTERNAL TRACING, INVESTIGATIONS, REPATRIATION/DEPORTATIONS AND PROSECUTIONS.

• KIMBERLEY REGIONAL OFFICE (2)

• UPINGTON REGIONAL OFFICE (3)

• SPRINGBOK DISTRICT OFFICE (2)

• KURUMAN DISTRICT OFFICE (2)

• DE AAR DISTRICT OFFICE (2)

NATIONAL IMMIGRATION BRANCH

PORT CONTROL OFFICE ALEXANDER BAY

BACKGROUND

• ALEXANDER BAY IS SITUATED ON THE BANKS OF THE ORANGE RIVER BETWEEN RSA AND NAMIBIAN BORDER POST.

• IT HAS A POPULATION OF NOT MORE THAN 2700 PEOPLE AND THE MOSTLY BEING THE COLOUREDS

• THE LANGUAGES SPOKEN BY THE COMMUNITY ARE ENGLISH, AFRIKAANS, ZULU AND XHOSA

• THE SOURCE OF INCOME FOR THE COMMUNITIES IS MINING AS THE PEOPLE ARE FROM ALEXANDER BAY AND ORANJEMUND.

• THERE ARE NO SCHOOLS IN ORANJEMUND THUS THE LEARNERS IN THIS AREA ATTEND SCHOOL IN ALEXANDER BAY.

STATE OF OFFICE

THE BORDER POST OPERATES AT THE THIRD LARGEST IN THE PROVINCE AND CONSISTS CURRENTLY OF FOUR IMMIGRATON OFFICERS.

THE OFFICE WAS RECENTLY UPGRADED THROUGH THE NATIONAL RAMP PROJECT

OPERATING HOURS IS FROM 06H00 TO 22H00 DAILY

TRAVELLER STATISTICS FOR 2005 / 2006 :

SOUTH AFRICANS: ARRIVALS-33 341; DEPARTURE-32 558

TOTAL 65 899

FOREIGNERS: ARRIVALS-83 665; DEPARTURES-77 460;

TOTAL 161 125

TOTAL NUMBER OF TRAVELLERS IS 227 024

PCO ALEXANDER BAY PHOTOS OF OFFICE


NATIONAL IMMIGRATIONDEPARTURES & ARRIVALS

7 x Sen / Im m ig ra t ion O ff icer (P rocessor / Exam iner)

SUPPORTFUNCTIONS

1 x C leaner

NATIONAL IMMIGRATION BRANCH :BORDER POST

ALEXANDER BAY1 x C h ief Im m ig ra t ion O ff icer (T eam Leader)

PCO ALEXANDER BAY LAYOUT OF ESTABLISHMENT

PCO ALEXANDER BAY

VEHICLES



KM DATESERVICED


VEHICLE CONDITION

DGY 743 GP 2005 Isuzu 2.4 4x4 2006.17.03 30927 GOOD

PCO ALEXANDER BAY EQUIPMENTDESCRIPTION QUANTITY CONDITION TIME FRAME


LAZER PRINTERS 2 GOOD 2 YEARS


GPS 0

CASH REGISTER 0

ID CAMERA 0

SAFE 1 GOOD 3 YEARS

PHOTO COPY MACHINE 1 GOOD 5 YEARS

PORT CONTROL 0FFICE VIOOLSDRIFT

BACKGROUND

• VIOOLSDRIFT IS A GATEWAY FOR TOURIST WHO TRAVEL FROM CAPE TOWN TO NAMIBIA.

• VIOOLSDRIFT HAS A POPULATION OF +/- 3500, COLOUREDS BEING THE DOMINEERING COMMUNITY

• THE LANGUAGES SPOKEN BEING NAMA, OVAMBO, XHOSA, AFRIKAANS, ENGLISH AND PROTÉGÉES

STATE OF OFFICE

THE BORDER POST OPERATES AS THE LARGEST TRAVELLERS CLEARING PORT OF THE PROVINCE AND CONSISTS CURRENTLY OF 11 IMMIGRATION OFFICERS

OPERATING HOURS ARE 24 HOURS DAILY

TRAVELLER STATISTICS 2005/2006

SOUTH AFRICANS: ARRIVALS-122 201; DEPARTURE-120 035 TOTAL 242 236

FOREIGNERS: ARRIVALS-140 882; DEPARTURES-138 991; TOTAL 279 873


PCO VIOOLSDRIFT PHOTOS OF OFFICE


PCO VIOOLSDRIFT LAYOUT OF THE ESTABLISHMENT


16 x S en / Im m ig ra t ion O ffice rs (P rocesso r / E xam ine r)

SUPERVISIONNATIONAL IMMIGRATION

4 x C h ief Im m ig ra t ion O ff icer (T eam Leader)

SUPPORTFUNCTIONS

1 x S A C /AC1 x C leaner

NATIONAL IMMIGRATION BRANCH :BORDER POSTVIOOLSDRIFT

1 x C ontro l Im m ig rat ion O ff icer (O pera t iona l M anager)

PCO VIOOLSDRIFT VEHICLES



KM DATESERVICED


VEHICLE CONDITION

GFY 756 G 2004 Nissan D/C 2.4 4x4 7168206/01/31

2006.17.03 60561 GOOD

PCO VIOOLSDRIFT EQUIPMENT






PHOTO COPY MACHINE 1 POOR 9 YEARS

ID CAMERA 0

SAFE 2 GOOD 10 YEARS

PORT CONTROL OFFICE NAKOP

BACKGROUND

• NAKOP IS SITUATED ON THE RSA AND THE NAMIBIAN BORDER

• NAKOP IS OUR SECOND BUSIEST PORT AND IS MAINLY USED AS A GATEWAY FOR COMMERCIAL GOODS

• THE PORT CONTROL OFFICE IS LOCATED 130KM FROM UPINGTON

• IT IS SITUATED ON THE N14 & 15 EN ROUTE MAINLY USED BY TRAVELLERS BOUND FOR THE GAUTENG, NORTH WEST AND FREE STATE PROVINCES.

STATE OF OFFICE

THE BORDER POST OPERATES AS THE SECOND LARGEST CLEARING PORT OF THE PROVINCE AND CONSISTS OF 15 IMMIGRATION OFFICERS

OPERATES ON A 24 HOUR BASIS

TRAVELLER STATISTICS FOR 2005 / 2006 :

SOUTH AFRICANS: ARRIVALS-102 321; DEPARTURE- 104 759 TOTAL 207 080



PCO NAKOP PHOTOS

OF OFFICE


PCO NAKOP LAYOUT OF ESTABLISHMENT


16 x S en / Im m igra t ion O ff icer (P rocessor / E xam iner)

SUPERVISIONNATIONAL IMMIGRATION


SUPPORTFUNCTIONS

1 x S A C /AC1 x C leaner


NAKOP

1 x C ontro l Im m ig rat ion O ff icer (O pera t iona l M anager)

PCO NAKOP VEHICLES



KM DATESERVICED


VEHICLE CONDITION

GFY 900 GP 2005 Mazda D/C 2.6 I 4x4

100 157 06/03/15

7752 23/03/10 94 660 GOOD

PCO NAKOP EQUIPMENT






PHOTO COPY MACHINE 1 POOR 9 YEARS

ID CAMERA 0

SAFE 2 GOOD 10 YEARS

BACKGROUND

• IT IS A ONE OF THE THREE OFFICES SERVING THE BOTSWANA BORDER AND IT IS SITUATED IN THE KALAHARI REGION.

• IT IS LOCATED 220KM FROM UPINGTON AND 20KM FROM ASKHAM

• THE TOURIST ATTRACTION OF THIS PART IS THE FAMOUS GEMSBOK NATIONAL PARK

• THE NATIONAL PARK HAS TWO MAJOR RIVERS RUNNING THROUGH THE PARK KNOWN AS THE NOSSOB AND THE AUOB.

• THE PARK HOMES THE LION, LEOPARD, CHEETAH, HYENAS, BLACK BACKED JACKAL AND ABOUT 215 BIRD SPECIES

• TODAY, THE KALAHARI GEMSBOK NATIONAL PARK FORMS AFRICA’S FIRST TRANSFRONTIER PARK WITH THE GEMSBOK PARK IN BOTSWANA, FACILITATING THE SEASONAL MIGRATION OF WILDLIFE IN SEARCH OF WATER AND THE MOVEMENT OF FREE ROAMING PREDATORS.

PORT CONTROL OFFICE GEMSBOK

STATE OF OFFICE

THE BORDER POST OPERATES SEVENTH LARGEST TRAVELLERS CLEARING PORT IN THE PROVINCE AND CONSISTS CURRENTLY OF 3 IMMIGRATION OFFICERS AND 1 SECURITY GUARD

OPERATES ON AN 8 HOUR BASIS AND ALSO CLEARS TRAVELLERS AFTER HOURS ON REQUEST

TRAVELLERS STATISTICS

SOUTH AFRICANS: ARRIVALS-6851; DEPARTURES-6281; TOTALS-13 132

ARRIVALS: ARRIVALS-10 796; DEPARTURES-10 586TOTALS – 21 382

TOTAL NUMBER OF TRAVELLERS: 34 514

PCO GEMSBOK PHOTOS OF

OFFICE


PCO GEMSBOK LAYOUT OF ESTABLISHMENT


3 x Sen / Im m ig ra t ion O ffice rs (P rocessor / E xam iner)

SUPPORTFUNCTIONS

1 x C leaner


GEMSBOK


PCO GEMSBOK VEHICLES



KM DATESERVICED


VEHICLE CONDITION

GFY 901 GP 2005 Mazda D/C 2.6 I 4x4

3763506/04/24

2779 06/02/08 31897 GOOD

PCO GEMSBOK EQUIPMENT





OKI PRINTERS GOOD 1 YEAR

GPS 0

CASH REGISTER 0

ID CAMERA 0

SAFE 1 GOOD 5 YEARS

PORT CONTROL OFFICE MIDDELPUTS

BACKGROUND

• THE MIDDELPUTS PORT CONTROL OFFICE IS LOCATED 230KM FROM KURUMAN AND 160KM FROM ASKHAM.

• THE PORT IS SITUATED IN THE KGALAGADI DISTRICT OF THE PROVINCE AND IS LINKING TO BOTSWANA

• IT IS A REMOTE PLACE WITH HOT TEMPERATURES, AND MOST OF THE RESIDENTS ARE AFRIKAANS SPEAKING.

STATE OF OFFICES

THE BORDER POST OPERATES AS THE EIGHTH LARGEST CLEARING PORT OF THE PROVINCE AND CONSISTS OF ONE IMMIGRATION OFFICER

OPERATES ON AN 8 HOUR BASIS AND ALSO CLEARS TRAVELLERS AFTER HOURS

TRAVELLERS STATISTICS 2005/2006

SOUTH AFRICANS: ARRIVALS-4450; DEPARTURES-4761; TOTALS 9211

FOREIGNERS: ARRIVALS-4289; DEPARTURES-4444TOTAL 8733

PCO MIDDELPUTS PHOTOS OF OFFICE


PCO MIDDELPUTS LAYOUT OF ESTABLISHMENT

NATIONAL IMMIGRATIONDEPATURES & ARRIVALS

2 x Sen / Im m ig ra t ion O ff icer (P rocessor / Exam ine r)

NATIONAL IMMIGRATION BRANCHBORDER POSTMIDDELPUTS


PCO MIDDELPUTS VEHICLES



KM DATESERVICED


VEHICLE CONDITION

GFY 741 G 2005 Isuzu 2.4 4x4 4050606/04/15

2272 05/12/19 300 29 GOOD

PCO MIDDELPUTS EQUIPMENT


ID CAMERA 0




GPS 0

PHOTO COPY MACHINE 1 GOOD

SAFE 1 GOOD 2 YEARS

PORT CONTROL OFFICE MCCARTHYSRUST

BACKGROUND

• The McCarthy’s Rust port control is located 210km from Kuruman

• It is situated in the Kgalagadi district of the province and is linking to Botswana

• Only a few people make up the population of this area which they prefer to speak Afrikaans amongst other languages and the Coloureds being the dominant racial group.

STATE OF OFFICES

THE BORDER POST OPERATES AS THE FOURTH LARGEST TRAVELLERS CLEARING PORT IN THE PROVINCE AND CONSISTS OF TWO IMMIGRATION OFFICERS



SOUTH AFRICAN: ARRIVALS-10 787; DEPARTURES-11 984TOTALS 22 771

FOREIGNERS: ARRIVALS-14 116; DEPARTURES-13 588TOTALS 27 704

PCO MCCARTHYSRUST

PHOTOS OF OFFICE


PCO MCCARTHYSRUST LAYOUT OF ESTABLISHMENT



NATIONAL IMMIGRATION BRANCHBORDER POST

Mc CARTHY'S RUST


PCO MCCARTHYSRUST VEHICLES



KM DATESERVICED


VEHICLE CONDITION

NIL

PCO MCCARTHYSRUST EQUIPMENT





SAFE 2 GOOD 4 YEARS

CASH REGISTER 0

FAX 0

PORT CONTROL OFFICE NOENIEPUT

BACKGROUND

• THE NOENIEPUT PORT CONTROL OFFICE IS LOCATED 220KM FROM UPINGTON AND 80KM FROM ASKHAM

• THE PORT IS ALSO SITUATED IN THE KALAHARI DISTRICT OF THE PROVINCE BETWEEN NAMIBIA AND SOUTH AFRICA

• IT IS A PLACE AND MOST OF PEOPLE STAYING THERE ARE COLOUREDS WHICH MAKES THEM AFRIKAANS SPEAKING

STATE OF OFFICE

THE BORDER POST OPERATES AS ONE OF THE SMALLEST TRAVELLER CLEARANCE PORTS OF THE PROVINCE AND CONSISTS CURRENTLY OF ONE IMMIGRATION OFFICER


RESULTING FROM THE LAST BI-NATIONAL COMMISSION BETWEEN NAMIBIA AND RSA, THIS PORT IS EARMARKED TO CLOSE DUE TO A SHARP DECLINE IN TRAVELLER STATISTICS AND HIGH OPERATION COSTS.

TRAVELLER STATISTICS

SOUTH AFRICANS: ARRIVALS-962; DEPARTURES-1006; TOTAL 1938

FOREIGNERS: ARRIVALS-969; DEPARTURES-1288; TOTAL 2257

TOTAL NUMBER OF TRAVELLERS: 4195

PCO NOENIEPUT PHOTOS OF

OFFICE

PCO NOENIEPUT LAYOUT OF ESTABLISHMENT


4 x Sen / Im m ig ra t ion O ff icer (P rocessor / E xam iner)

SUPPORTFUNCTIONS

1 x C leaner


NOENIEPUT1 x C h ief Im m ig ra t ion O ff icer (T eam Leader)

PCO NOENIEPUT VEHICLES


YEAR

MAKE METERREADINGDATE

KM DATESERVICED


VEHICLE CONDITION

HWY 849 GP 2001 Mazda D/C 2.6i 4x4 20947506/03/3121183906/04/15

12072364

05/12/15 200 000 GOOD

PORT CONTROL ONSEEPKANS

BACKGROUND

• ONSEEPKAANS IS SITUATED ON THE RSA AND NAMIBIAN BORDER AND WAS ESTABLISHED APPROXIMATELY 1916 BY MISSIONARY SETTLERS AND TODAY IT RELIES ON THE IRRIGATED LANDS WHICH ARE SUPPLIED WITH WATER FROM THE ORANGE RIVER.

• THE ATTRACTION OF THIS PART OF THE PROVINCE IS THE ORANGE RIVER FALLS THAT ARE FOUND A FEW KILOMETERS DOWNSTREAM FROM ONSEEPKANS, AND THEY ARE ONLY ACCESSIBLE ON FOOT.

• THE PORT IS SITUATED ON THE BANKS OF THE ORANGE RIVER, AND IS SITUATED 280KM FROM UPINGTON EN ROUTE SPRINGBOK.

• ONSEEPKANS IS A VERY HOT AND DRY PLACE THUS PROTECTION FROM THE SUN IS A MUST.

• IT IS MADE UP OF THREE RACIAL GROUPS NAMELY: BLACKS, COLOUREDS AND THE WHITES

• WITH A POPULATION FIGURE OF ABOUT +/- 6000.• THE PREFERRED LANGUAGES AROUND THIS AREA ARE ENGLISH,

AFRIKAANS, XHOSA AND SETSWANA

STATE OF OFFICE

THE BORDER POST OPERATES AS THE SIXTH LARGEST TRAVELLERS CLEARING PORT IN THE PROVINCE AND CONSISTS CURRENTLY OF TWO IMMIGRATION OFFICERS

OPERATES ON A 8 HOURS BASIS AND CLEARS TRAVELLERS AFTER HOURS ON REQUEST


SOUTH AFRICANS: ARRIVALS-4 490; DEPARTURE- 4 505 TOTAL 8 995



PCO ONSEEPKANS PHOTOS OF OFFICE


PCO ONSEEPKANS LAYOUT OF ESTABLISHMENT



SUPPORTFUNCTIONS

1 x C leaner

NATIONAL IMMIGRATION BRANCH :BORDER POSTONSEEPKANS


PCO ONSEEPKANS VEHICLES



KM DATESERVICED


VEHICLE CONDITION

GGB 042 GP 2005 Toyota Hi-Lux 2.0 06/03/06 15325 GOOD

PCO ONSEEPKANS EQUIPMENT





PHOTOCOPY MACHINE 1 GOOD 3 YEARS

CASH REGISTER 0

ID CAMERA 1 GOOD 2 YEARS

SAFE 1 GOOD 4 YEARS


PORT CONTROL OFFICE TWEE RIVIEREN

BACKGROUND

• THE TWEE RIVIEREN PORT CONTROL OFFICE IS LOCATED 270KM FROM UPINGTON AND 70KM FROM ASKHAM

• THE PORT IS SITUATED IN THE KGALAGADI PARK AND IS LINKING NAMIBIA, BOTSWANA AND SOUTH AFRICA

• ACCOMMODATION IS SHARED WITH THE PARKS BOARD.• TWEE RIVIEREN IS KNOWN FOR THE MOST BEAUTIFUL REST CAMPS

THAT HAVE SWIMMING POOLS TO COOL ONE DOWN AFTER A LONG DAY IN THE HOT BLAZING SUN

• THE REST CAMPS ARE MOSTLY USED BY TOURISTS VISITING THE KGALAGADI tTRANSFRONTIER PARK,

• THE REST CAMPS ALSO HAVE LANDING STRIPS FOR LIGHT AIRCRAFTS AS WELL AS A CAR HIRE SERVICE.

STATE OF OFFICE

THE BORDER POST OPERATES AS THE ELEVENTH LARGEST CLEARING PORT IN THE PROVINCE AND HAS ONE IMMIGRATION OFFICER ON RELIEF DUTY

OPERATES ON AN 8 HOUR BASIS AND ONLY CLEARS TRAVELLERS ON ARRANGEMENT WITH THE PARK OPERATORS


SOUTH AFRICA: ARRIVALS-2681; DEPARTURES-3131TOTAL 5812

FOREIGNERS: ARRIVALS-2289; DEPARTURES-2498; TOTAL 4787

TOTAL NUMBER OF TRAVELLERS: 10 599

PCO TWEE RIVIEREN LAYOUT OF ESTABLISHMENT


2 x Sen / Im m ig ra t ion O ff icer (P rocessor / Exam iner)

NATIONAL IMMIGRATION BRANCHBORDER POSTTWEE RIVIEREN


PCO TWEE RIVIEREN VEHICLES



KM DATESERVICED


VEHICLE CONDITION

GFY 742 G 2005 Isuzu 2.4 4x4 2714206/04/24

3961 05/11/25 15701 GOOD

PCO TWEE RIVIEREN EQUIPMENT





PHOTOCOPY MACHINE 0

FAX MACHINE 0

SAFE 1 GOOD 1 YEAR

PORT CONTROL OFFICE RIETFONTEIN

BACKGROUND

• THE RIETFONTEIN PORT CONTROL OFFICE IS LOCATED 280KM FROM UPINGTON AND 60KM FROM ASKHAM

• THE PORT IS SITUATED IN THE KALAHARI DISTRICT OF THE PROVINCE BETWEEN NAMIBIA AND SOUTH AFRICA.

• MOST OF THE RESIDENTS ARE COLOUREDS THUS MAKING AFRIKAANS THE PREFERRED LANGUAGE

STATE OF OFFICES

THE BORDER POST OPERATES AS THE TENTH LARGEST TRAVELLERS CLEARING PORT AND CONSISTS CURRENTLY OF TWO IMMIGRATION OFFICERS

OPERATES ON AN 8 HOUR BASIS AND ALSO CLEARS TRAVELLERS AFTER HOURS ON ARRANGEMENTS


SOUTH AFRICANS: ARRIVALS- 6 646; DEPARTURE- 14 470 TOTAL 21 116

FOREIGNERS: ARRIVALS- 10 689; DEPARTURES-10 217; TOTAL 20 906


PCO RIETFONTEIN PHOTOS OF OFFICE


PCO RIETFONTEIN LAYOUT OF ESTABLISHMENT


4 x Sen / Im m ig ra t ion O ff icer (P rocessor / E xam iner)

SUPPORTSERVICES

1 x C leaner

NATIONAL IMMIGRATION BRANCH :BORDER POSTRIETFONTEIN


PCO RIETFONTIEN VEHICLES



KM DATESERVICED


VEHICLE CONDITION

NRL 833 G 2002 Nissan 2.4 4x4 9914406/03/2910162506/04/15

36182481

06/01/25 90 000 GOOD

PCO RIETFONTIEN EQUIPMENT





GPS 0

CASH REGISTER 0

ID CAMERA 0

SAFE 1 GOOD 3 YEARS

PHOTO COPY MACHINE

1 GOOD 5 YEARS

DETAILED NIB STATISTICS

VACANCIES IN NORTHERN CAPE PROVINCE AS PER CURRENT ESTABLISHMENT 2006/ 2007 FINANCIAL YEAR

OFFICE

CURRENT VACANCIES PROGRESS LEVEL

PROVINCIAL MANAGER DIRECTOR(MANAGER, CIVIC SERVICES & NIB)

ADVERTISED: SHORTLISTING AWAITED

13

SENIOR TRAINING OFFICER

CURRENTLY BEING ADVERTISED

8

EMPLOYEE WELLNESS PRACTITIONER


8

SENIOR ADMINISTRATION OFFICER (GENERAL OFFICE SUPPORT


8

REGIONAL OFFICE SPRINGBOK

IMMIGRATION OFFICER COMMENCING WITH ADVERTISING OF POSTS

3


ADMINISTRATION CLERK ADVERTISED. SHORTLISTED.

3

IMMIGRATION OFFICER COMMENCING WITH ADVERTISING OF POSTS

3

DISTRICT OFFICE KURUMAN

ADMINISTRATION CLERK ADVERTISED. SHORTLISTED

3

BORDER POST NAKOP IMMIGRATION OFFICER COMMENCING WITH ADVERTISING OF POSTS

3


ASSISTANT DIRECTOR AWAITING APPOINTMENT 9

ADMINISTRATION CLERK ADVERTISED. SHORTLISTED

3


STAFF TRAINING 2005 / 2006

NAMES RANK TYPE OF TRAINING BY WHOM WAS THE TRAINING GIVEN

CHOKOBANE L AC Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints, Administration, Finance

Supervisor

ESTERHUIZEN C.D (SR 3)

AC Daily Banking & issuing of float, Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints, Administration, Petty Cash purchasing of items & Reimbursement, Compiling of weekly backlogs & daily stats, Completing forms for S&T Claims & Advance paybacks, Loading & operating of Franking Machine, Transport – Issuing of Trip Authorities, BAS Capturing, Issuing of Daily Stock, Operating of Switchboard, Ordering of Stock, Submission of invoices to Head Office, Receive and Dispatch of Daily Post, Submission of Meter Reading to Nashua of Photostat Machines, Updating the Obligation Register (Compensation of Employees) , Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints, Administration, Finance

Ms. B.L Valtyn, Supervisor , Ms. M. Khumalo and

Mr. A Pitso, Ms. M.A Tikane-Chidika, Ms. S.C Pretorius

GALEHOLE O.A

(SR 8)

SAO Computer Training (Man to Man), Emerging Management Development Programme (EMDP) , Updating the Obligation Register (Compensation of Employees), Identity documents

Birth, Marriage and Death, Passports, Processing, Fingerprints

Ms. S.C Pretorius

Supervisor

Mr. T Molusi

GOPANE S.C

(SR 7)

CIO Completion of BI – 24,BI –24/1 , Documents produced to apply fro birth registration, Checking information from the Archive , Operating the Cash Register, Amendments, Completing forms for Death Registration, Checking the completeness of Form BI – 1663, Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints, Administration, Finance



KURUMAN DISTRICT OFFICE


HARMSE J.C

(SR 3)

AC Completion of BI – 24,BI –24/1, Documents produced to apply fro birth registration, Checking information from the Archive , Operating the Cash Register , Amendments, Completing forms for Death Registration, Checking the completeness of Form BI – 1663, Re-registration of Birth, Registration & issuing of Certificates, Excellent Customer Care Workshop, New Comers, Client Relations and Code of Conduct Course, Compiling weekly backlogs & unclaimed ID stats, Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints, Administration,



KHETWAYO M.R (SR 8)

SAO Chairperson & Departmental Representative (Disciplinary Hearing), Updating the Obligation Register (Compensation of Employees), Emerging Management Development Programme (EMDP Block 1), Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints, Administration, Finance

Mr. P. Wilson (H/O), Ms. S.C Pretorius, Mr. P Van Der Merwe,Supervisor

KHUMALO M.G.M (SR 6)

SAC Training on Gender Issues , Stress Management, Excellent Customer Care, Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints, Administration, Finance

Ms. E. Matjila (Water Affairs), Mr. M Moroa (H/0) and Ms. M Ngobeni, Ms. Adri Henning

(Psychologist)

KRAAI K.O

(SR 7)

SAO Stress Management , Emerging Management Development Programme (EMDP Block 1),Administration,Banking, Finance, Transport Office, Identity documents,Birth, Marriage and, Death, Passports, Fingerprints

Ms. Adri Henning (Psychologist), SAMDI,

Supervisor

MACHIKIZA GE CL ABET

New comer

Supervisor

KURUMAN DISTRICT OFFICE

PERSONAL PARTICULARS:

SURNAME: KraaiFIRST NAME/S: Kemoneilwe OuveAGE: PERSAL NO: 16086171GENDER: IDENTITY NO: 5503031135088RANK: SAOOCCUPATIONAL SALARY LEVEL: POPULATION GROUP: AfricanQUALIFICATION/S: MatricLANGUAGE PROFICIENCY: Tswana/Eng/AfriREGION/DIRECTORATE: Northern CapeOFFICE: D/O Kuruman JOB DUTIES: Training Received: EMDP Orientation of Newcomer Stress Management, Emerging Management Development Programme (EMDP) Block 1 Administration, Banking, Finance Transport Office Identity documents Birth, Marriage and Death Passports Fingerprint



ALBERTS A. SAC New Leave Policy

New comer, client relation, customer care, BAS, Protocol and Etiquette, computer, Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints

G. Mabusela.Head Office

Supervisor

ALEXANDER F. AC Excellent Customer Care Workshop, Identity documents


Mr. P.A Du Toit (Post Office BFN) and Supervisor

BARNARD J.A SAC Emerging Management Development Programme (EMDP Block 1), Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints

SAMDI and Supervisor

BHEVU E.P.K SAC Excellent Customer Care Workshop Citizenship, Passports and Travel Documents, Emerging Management Development Programme (EMDP Block 1), Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints, Archiving

Mr. P.A Du Toit (Post Office BFN) , Mr. M Maroa and Mary

(H/O), SAMDI, and Supervisor

DANIELS W. AC BAS Capturing (Second Phase), BI – 488`s, Commitment Register, Recon. Invoices, Month End Stats , New Comers, Client Relations and Code of Conduct Course, Updating the Obligation Register (Compensation of Employees), Death and Marriage Registrations, Amendments and Rectifications, Citizenships and Passport and Travel Documents, Fundamentals of PFMA

Mr. P.A Du Toit (Post Office BFN) , Mr. M Maroa and Mary

(H/O), SAMDI, Supervisor, Ms. C. Rencegas,

Ms. S.C Pretorius


DECONING R. SAO Budget Expenditure (new format columns) , Emerging Management Development Programme (EMDP Block 2), Fundamentals of PFMA Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints

Ms. S.C Pretorius, Mr. P Van Der Merwe, Supervisor , SAMDI, and Supervisor

GROENEWALD J.C

SAC Stress Management, New Leave Policy , Death and Marriage Registrations; Amendments and Rectifications, Identity documents, Birth, Marriage and Death, Passports, Processing,

Fingerprints

Ms. Adri Henning (Psychologist), G. Mabusela

(H/O) , Mr. M Moroa and Mary (H/O) and Supervisor

HLOPHE M.L SAC BAS Capturing (Second Phase), S & T Claims, Standing Allowance, Deductions from Salary, Updating the Obligation Register (Compensation of Employees), Labour Relations

Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints

Ms. C. Rencegas (H/O), Ms. F. Smith, Ms. S.C Pretorius,

JANUARY E.D SG Excellent Customer Care Workshop, New Comers, Client Relations and Code of Conduct Course, Identity documents


Mr. P.A Du Toit (Post Office BFN, Mr. V.V Keate Supervisor

LE KAY M.C AC Excellent Customer Care, Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints

SAMDI and Supervisor

MAENECHE K.E AC Stress Management, Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints, Excellent Customer Care

Ms. Adri Henning (Psychologist), Supervisor and SAMDI

MAKHETA ME CL New comer, ABET Supervisor

KIMBERLEY REGIONAL OFFICE

PERSONAL PARTICULARS:


SURNAME: AbertsFIRST NAME/S: AubreyAGE: PERSAL NO: 13038036GENDER: Male IDENTITY NO: 71042452777084RANK: SACOCCUPATIONAL SALARY LEVEL: POPULATION GROUP: WhiteQUALIFICATION/S: LANGUAGE PROFICIENCY: English, AfrikaansREGION/DIRECTORATE: Northern CapeOFFICE: R/O KimberlyJOB DUTIES: Training Received New Leave Policy Transport Officer New comer, client relation customer care Protocol and Etiquette, computer Identity documents Birth, Marriage and Death Passports Processing Fingerprints


CLOETE V.E

(SR 4)

SAC BAS Capturing (Second Phase),Identity document,Passports, Fingerprints , HIV Training , Occupational Health and Safety , Fundamentals of PFMA

Ms. C. Rencegas (H/O) , Mr. T. Mbali , Mr. C. Cloete(Dept of Labour) , Mr. P Van Der Merwe

DE VILLIERS A.

(SR 5)

SAC HIV Training , Occupational Health and Safety, Processing, Identity document, Passports,Fingerprints

Mr. C. Cloete (Dept of Labour), Mr. T. Mbali

ENGELBRECHT H.C (SR 3)

AC Training on Gender Issues , HIV Training, Occupational Health and Safety, Processing, Identity document, Passports,Fingerprints

Ms. E. Matjila (Water Affairs)

Mr. C. Cloete(Dept of Labour)

HUGO E. (SR 2) AC HIV Training, Occupational Health and Safety, Processing, Identity document, Passports,Fingerprints

Ms. E. Matjila (Water Affairs)

Mr. C. Cloete(Dept of Labour

MAPHALALA N.N.G

(SR 3)

IO HIV Training, Occupational Health and Safety, Processing, Identity document, Passports,Fingerprints, Immigration Act Training: Act 13 of 2002

Mr. C. Cloete (Dept of Labour) , Mr. T. Mbali , Mr. Peter Nel

(H/O)

MBALI T.

(SR 3)

SAO HIV Training, Occupational Health and Safety, Processing, Identity document, Passports,Fingerprints, BAS (Second Phase) , Excellent Customer Care, Identity document, Passports, Fingerprints

Mr. P Van Der Merwe, SAMDI

PASELLA S.M

(SR 7)

HIV Training, Occupational Health and Safety, Processing, Identity document, Passports,Fingerprints, Development Programme (EMDP Block 1),Identity document, Passports,

Fingerprints

Mr. C. Cloete (Dept of Labour), Mr. T. Mbali

WIPPENAAR B.

(SR 3)

AC Occupational Health and Safety , HIV Training Excellent Customer Care Mr. C. Cloete

(Dept of Labour) , SUPERVISOR

SPRINGBOK DISTRICT OFFICE

SPRINGBOK DISTRICT OFFICE STAFF TRAINING

SURNAME: HugoFIRST NAME/S: ElizabethAGE: PERSAL NO: 18727042GENDER: Female IDENTITY NO: 74031180148081RANK: ACOCCUPATIONAL SALARY LEVEL: POPULATION GROUP: ColouredQUALIFICATION/S: MatricLANGUAGE PROFICIENCY: English, AfrikaansREGION/DIRECTORATE: Northern CapeOFFICE: D/O SpringbokJOB DUTIES: Civic AffairsTraining Received: Customer care/client relations Identity document Passports Fingerprints HIV Training Occupational Health and Safety Fundamentals of PFMA

OTHER TRAINING CONDUCTED

OFFICIALS NAME

Financial and Administration 20 Officials Attended the Training

Budget All finance section officials attended the training

New Comer All Interns

Labour RelationS Mr A. L.M. Makehle, Mr S Mohapeloa,

Permitting Miss Mahonie and thirteen other officials attended permitting training

Counter Corruption Training Sub Region Upington

60 officials from sub-region Upingtonand the NIB attended

Asset Management One migration officer from each ports and all officials dealing with provisioning

Practical Immigration Training Mr. WWJ Mmoloki, Ms. N Witkoei, Mr. R J Willemse

Processing Mrs Malo-Vundisa

Duplicate ID’s Ms. VE Cloete, Ms. E Hugo, Ms. A De Villiers, Ms. HC Enelbrecht

Duplicate Passports Ms NN Maphalala, Mr T Mbali, Ms. SM Pasella, Ms. B Wippenaar

Human Resource Management Training Mr M Pienaar

Mentorship Training 40 Officials attended

Performance Management and Development System (PMDS)

Attended by all officials in the province

International Migration Policy and

Management: Ms. M.M April

Chairing of Disciplinary Hearing Workshop

Mr S Mohapeloa, Ms O. V. Moloto, Mr. A.L. M. Makehle

Marriages and the Legislature Workshop

Two officials attended the workshop

Personnel Salary System (PERSAL) Attended by Personnel Practitioner

Financial Management Training Provincials Manager

Emerging Management Development Program

Six Interns attended the course

Employment Equity Plan Fifteen Officials dealing with personnel issues attended.

GENERAL TRAINING

ENVISAGED TRAININGSTATS WORKSHOP 23-24 MAY 2006

FINANCE SOP WORKSHOP 22-26 MAY 2006

PROJECT MANAGEMENT 19-23 JUNE 2006

COUNTER CORRUPTION TRAINING SUB REGION KIMBERLY

22-26 MAY 2006

ENVISAGED TRAINING 2006


OUTREACH PROGRAMMES

• The province received mobile unit trucks per office which have been used, for instance, for the first time in the Platfontein Project in February 2006 to register Xhu and Khwe communities.

• In March 2006 three (3) of these mobile trucks were successfully deployed at National Council of Provinces (“NCOP”) March 2006 “Taking Parliament To The People” in Kgalagadi, an event that lasted for a week.

• At Kimberley Regional Office, during the 2006 Valentines Day the office had a mass marriage ceremony of a total of 80 persons who responded to the invite which coincided with Deputy Minister’s initiative to marry couples at Robbin Island. The success of the Kimberley regional Office was due to officials’ organisational abilities and more notably personally funded the event gifts and beverages for the couples and guests.

• House visits are intend to target specifically the bedridden or elderly applicants. Kuruman District Office , had a joint registration campaign with the Department of Social services in Dibeng. Door to door visits were conducted to showcase children’s birth certificates for social grants registration, as well as house visit for elderly people and people living with HIV and Aids, disabled with request from the Community Development Workers (CDW). An active House Visit Programmes, for instance in Kimberley Regional Office, resulted in a total of 78 house visits in 2005, and such visits are inclusive of greater Kimberley Area and Griekwastad, Hopetown as well as Windsorton.

• The province,actively participates in national programmes / activities initiated by other government departments for an example “Public Service Week” initiated by DPSA, wherein the offices delivered one stop service under a tent. On 21 March 2006, (Human Rights Day) the Province also participated in an Imibizo at Douglas as part of the Provincial Integrated Forum.

• Outreach Programmes include office staff who dedicated mornings to volunteer Homes for abandoned children as well as to give donations.

• During June/July 2006 the Province will launch a comprehensive schools ID Campaign Project. This will be done in collaboration with the Provincial Department of Education.

PUBLIC SERVICE WEEK EMPLOYEE WELLNESS VALENTINES DAY MARRIAGES

EMPLOYEE WELLNESS PROVINCIAL SPORTS DAYCHRISTMAS CELEBRATED AT OFFICES (ABOVE) BOIPHELO HOUSE VISIT (BELOW)


NCOP TEAM BELOW


PROJECT HELPMEKAAR


PROJECT HELPMEKAAR


WINNING THE TROPHY FOR THE NAMASTAP IN LIMPOPO


NEW DEMARCATED AREA (LOOPENG IMBIZO)

CASUAL DAY IN PM OFFICE


VISIT OF THE DIRECTOR GENERAL 10-12 MARCH 2006


MINISTERS OUTREACH PROGRAM IN THE SAN COMMUNITIES 15 MAY 2006





ID CAMPAIGN LEADING TO MUNICIPAL ELECTIONS OF 1 MARCH 2006

OFFICE ID’S COLLECTED FROM SOUTH AFRICAN POST OFFICE

ID’S RETURNED TO OFFICE BY SAPO

DOOR TO DOOR DELIVERIES

KM TRAVELED DURING DOOR TO DOOR DELIVERIES

KIMBERLEY 559 20 171 2688

KURUMAN 680 0 47 2485

DE AAR 300 98 18 488

UPINGTON 663 0 0 255

SPRINGBOK 186 5 5 242

TOTALS 2388 123 241 6158

OFFICE UNCLAIMED ID’S

OPENING BALANCE

RECEIVED TOTAL IN STORE

ISSUED CLOSING BALANCE

Kimberley RO 419 185 604 528 76

Upington RO 382 283 665 641 24

Springbok DO 161 100 261 244 17

Kuruman DO 704 791 1 495 1 342 153

De Aar DO 303 283 586 538 48

TOTAL 1 969 942 3 611 3 293 318

ID CAMPAIGN LEADING TO MUNICIPAL ELECTIONS OF 1 MARCH 2006

MOBILE UNIT PLAN

PERSONNEL: Operated by at least 3 officials including a senior official

MAINTENANCE PLAN: Head of office directly involved in monitoring and maintenance of trucks.

MANAGEMENT PLAN: Develop a maintenance register per office

AREAS OF UTILISATION: Predominantly used for rural areas deployment

APRIL 2006 MOBILE UNIT PROGRAMME

2 3

Tlokomelo

Williston

Danielskuil

4

Wattenton

Victoria West

Sutherland

Kamieskroon

5

Thlokomelo

Nieuwoudtsville

Noweng

6

Hopetown

Richmond

Loeriesfontein

Steinkopf

7

Calvinia

Augrabies One stop

Ibizo GCIS

8

9 10

Thlokomelo

Kenhardt

Postmasburg

11

Griekwastad

LUtzburg

Witbank

Pella

Aggeneys

12

Thlokomelo

Marydale

Onseepkans

Pofadder

Deurham

13

Upington High School

Mothibistad

14 15

16 17 18

Barkly West

Duineveld High School

Garies, Marupeng

19

Thlokomelo

Petrusville

Brandvlei Secondary School

20

Homevale

Keimoes High School

Komaggas

21

Noupoort

Deben

22

Blouputs

Vredesvallei

23 24

Vanderkloof

KF Shuping Middle school

25

Duineveldt Highschool

Buffelsriver

26

Strydenburg

Rietfontein Secondary School

27 28

Cilliers

Camden

29

OFFICE: HOSPITAL: BIRTH STATISTICS: APRIL 2005 TO APRIL 2006

KIMBERLEY Kimberley Hospital, Galeshewe Day Hospital, Mediclinic Kimberley

735

UPINGTON Gordonia Hospital, Mediclinic 292

KURUMAN Kuruman Hospital 438

DE AAR Central Karoo Hospital 54

SPRINGBOK Dr van Niekerk Hospital 57

TOTAL: 1576

BIRTH ONLINE AT HOSPITALS

TOWN

VOLKSBLAD KIMBERLEY

NOORDKAAP KIMBERLEY

KITSNUUS KIMBERLEY

DFA KIMBERLEY

DIE GEMSBOK UPINGTON

NOORDWESTER & OEWERNUUS CALVINIA

NAMAKWA WEEKLBLAD SPRINGBOK

DIE ECHO DE AAR

KURUMAN BULLETIN KURUMAN

SABC KIMBERLEY

RADIO TEEMANENG KIMBERLEY

RADIO RIVERSIDE UPINGTON

RADIO KABOESNA CALVINIA

COMMUNICATION STRATEGY

RELATIONSHIP CURRENTLY EXISTS WITH THE FOLLOWING MEDIA SOURCES IN THE NORTHERN CAPE. PAMPHLETS, POSTERS, ETC. IS ALSO USED.

STAKEHOLDER RELATIONSHIPS

POLITICAL PARTIES ORGANS OF STATE OTHER

ANC Dept of Education Farm Unions

IFP Dept of Housing and Local Government

Nicro

DA Dept of Social Services and Population development

Salga

ACDP Correctional Services Traditional Authorities

FF Plus Dept of Agriculture Disability desk at Premier’s office

PAC Premiers Intergrated governance Forum

Ward councilors

Dept of Labour Religious organisations

Premier’s Office, Communications Directorate

Love Life / Young Christian organization

Youth Commission Community Development Workers

IEC

GCIS

Local Municipalities

Dept of Public Works and Transport

Statistics South Africa

SARS

SAPS

Namibian / Botswana Immigration

COMPARISON OFALLOCATION FROM EXISTING TO CURRENT FINANCIAL YEAR

STANDARD ITEM ALLOCATION FOR 2005/2006

ALLOCATION FOR 2006/2007

ADDITIONAL ALLOCATION

PERCENTAGE INCREASE

COMPENSATION OF EMPLOYEES 17 857 000 24670000 6 813 000 38 %

GOODS AND SERVICES 3 618 000 5553000 1 935 000 53 %

TRANSFERS AND SUBSIDIES 52 000 68 000 16 000 31 %

PAYMENT OF CAPITAL ASSET 246 000 777000 531 000 216 %

TOTAL 21 773 000 28 450 000 6 677 000 31 %

PRIORITIES FOR 2006 / 2007

• PA SYSTEMS FOR PUBLIC AREAS WITHIN FRONTLINE OFFICES

• ELECTRONIC NOTICE BOARDS

• HIGH VOLUME COPIER/SCANNER/COLOR PRINTER/ FAX DEVICES

• ORGANOGRAM OF STAFF COMPONENT IN PUBLIC AREAS WITHIN FRONT LINE OFFICES

RISK MANAGEMENT

PERSONNEL IS ROTATED EVERY YEAR, TO VARIOUS FUNCTIONAL AREAS WITHIN THE OFFICE, TO CURB AND MANAGE POTENTIAL SECURITY RISKS AND THE RELATED MATTERS.

STAFF IS CONTINUOUSLY EXPOSED TO TRAINING TO OPTIMISE CAPACITY FLEXIBILITY IN THE EVENT OF A NEED – STAFF TURNOVER FOR WHATEVER REASON.

80% WOODEN SHELVES / CABINETS IN THE FINANCE / FACE VALUE SAFE AND STORE ROOM HAVE BEEN REPLACED WITH STEEL PANELS, TO MINIMIZE THE FIRE RISK.

AS PART OF RISK MANAGEMENT PROCEDURE, ALL APPLICANT HAVE TO COLLECT THE IDENTITY DOCUMENT PERSONALLY, ALTERNATIVELY THE APPLICANT MUST GIVE WRITTEN PERMISSION THAT THE BEARER THEREOF IS AUTHORISED TO COLLECT ON BEHALF OF THE APPLICANT.

A LIST OF THE IDENTITY DOCUMENTS IS FAXED THROUGH TO THE VARIOUS STAKEHOLDERS INCLUDING SOCIAL SERVICES TO NOTIFY THE COMMUNITY CONCERNED OF DOCUMENT COLLECTION. ONLY THE SURNAME AND INITIALS WITH THE ADDRESS ARE FORWARDED TO ENSURE THE PROTECTION OF THE CLIENTS.

24 HOUR SECURITY GUARDS AT KIMBERLEY, KURUMAN, SPRINGBOK, DE AAR OFFICES.

OFFICE SECURITY AND FRAUD PREVENTION CONTINUE:

HOW FRAUD CAN OCCUR

PassportsThe consent of both biological parents.Temporary and Emergency certificates can be issued with false detailsMigrationPermits can be issued without proper approvalPermits can be issued with fraudulent conditions.Bribery can take place to speed up applications

FRAUD PREVENTION

PassportsBoth parents must sign the form in front of the official/ A written consent of absent party faxed to the office with contact numbersApproval from Head Office must be arranged via the fingerprints. A print out must be attached concerning the applicants particulars. The head of Office sign the document.MigrationA committee is in place to approve Temporary Residence Permit applications on merit. Permanent Residence applications is forwarded to Head Office for approval.The Immigration do house visits to ascertain that the conditions like accompany spouse is a true state of living arrangement.Rotation of officials and strict visible security and regular inspections

OFFICE SECURITY AND PREVENTION OF FRAUD

• HOW FRAUD CAN OCCUR

• MARRIAGES:

1. Officials accept money for act

2. Marriage without persons being present

3. Marriage of convenience

4. IDENTITY DOCUMENTS

5. Upon receiving id’s can be taken out of the batches.

6. Id’s can be sold by officials

7. Forms can be tampered with after completion before fingerprints are taken

1. PREVENTION OF FRAUD

2. MARRIAGES:

3. No official may sign as a witness4. The women must in her own hand writing

indicate the purpose of her visit.5. All the parties thumbprint is taken on the

original.6. If a foreigner is about to get married the

immigration officer form part of the procedure

1. IDENTITY DOCUMENTS2. Two officials open the post and both sign3. The Identity Documents is noted as received

on a function 0354. All Identity Documents is kept in a walk-in

strong room and the official responsible hand it out and make officials sign for it

5. No official may take an Identity Document out of the office to hand over at home.

6. The official taking the fingerprints must ensure that the photo and the person in front of him is the same.

OFFICE SECURITY AND FRAUD PREVENTION CONTINUE:

How fraud can occur

FINANCE/ FACE VALUE

State money can be pocketedMisuse of Government vehiclesTheftFace value can disappear especially certificates and migration labelsAn official can manipulate the system.Money received through the post can be taken.

Fraud Prevention

FINANCE/ FACE VALUE

Strict supervision and the bank must be checked daily by an appointed supervisor.Trip authorities completed point to point must be completed beforehand for permission. Physical kilometers must be checked afterwardsTheft and losses register must be in place and all discrepancies must be recorded and investigated by the appointed theft and losses officer. Daily control must be on all stamps and cash registersFace value must be checked and controlled by specific persons appointed for the task. Registers for the control/ receiving and booking out must be in place.Two different officials appointed so that all the tasks is not preformed by one official.Two officials open and sign for all post opened and a post receiving register with a remittance register is in place.

DISCIPLINARY CASESOFFICE: OFFICIAL: PROGRESS:

Regional Office Kimberley

Ms I.R. Nagel Official suspended. Sanction: Dismissal

Appeal unsuccessful

Ms Z.A. le Roux Official suspended. Charges acquitted – official due to return to workplace

Ms C.J.M. Gelderblom Official suspended. Sanction: Dismissal

Appeal unsuccessful

Mr M. Mojanaga Official suspended. Sanction: Dismissal

Outcome of appeal awaited

Mr A.R. Mohamed Official suspended

Charges acquitted – official back at workplace

Mr F.P. Nikane Official suspended

Awaiting hearing

District Office Springbok

Ms V.E. Cloete Official suspended

Official dismissed. Lodged no appeal.

Port of Entry Noenieput

Mr J.B. Vilander Official suspended

Sanction: Dismissal. Outcome of appeal awaited

Port of Entry Middelputs

Mr P. van Wyk Official suspended

Official dismissed. Lodged no appeal.

OFFICE: NUMBER OF COUNSELLINGS & AUDI LETTERS ISSUED JANUARY – APRIL 2006

TRANSGRESSION:

PROVINCIAL MANAGERS OFFICE

2 ABSENT WITHOUT AUTHORIZATION


3 ABSENT WITHOUT AUTHORIZATION

DISTRICT OFFICE DE AAR

1 WITHOUT PERMISSION ALLOW A VISITOR TO USE PROPERTY OF THE STATE

PCO GEMSBOK 1 ABSENT WITHOUT AUTHORIZATION

PCO NAKOP 2 ABSENT WITHOUT AUTHORIZATION

NIB 12 NON ADHERENCE TO TARGET DATES


8 OFFICIALS NOT PERFORMING ACCORDING TO SET STANDARDS

DISTRICT OFFICE SPRINGBOK

1 UNACCEPTABLE BEHAVIOUR

PCO VIOOLSDRIFT 2 ABSENT FROM DUTY WITHOUT PERMISSION

PCO NAKOP 2 UNACCEPTABLE BEHAVIOUR TOWARDS MEMBERS OF THE PUBLIC

RO UPINGTON 4 FAILURE TO ADHERE TO TARGET DATES AND NON ADHERENCE ON THE SUBMITTANCE OF STATISTICS

DO SPRINGBOK 2 FAILURE TO ADHERE TO TARGET DATES AND NON ADHERENCE ON THE SUBMITTANCE OF STATISTICS

RO UPINGTON 1 FAILURE TO OPEN OFFICIAL MAIL ON A DAILY BASIS

MPCC COLESBERG 1 TREATING COLLEAGUES WITH DISRESPECT

RO KIMBERLEY 8 DERELICTION OF DUTIES; DISOBEYING A LAWFUL ORDER

DO SPRINGBOK 1 MISMANAGEMENT OF STATE VEHICLE AND UNBECOMING BEHAVIOUR

CHALLENGES

NEW DEMARCATED AREAS FOR KURUMAN: NORTHERN CAPE

•152 villages (23 616 square metres of land) added

•Additional 185 000 population dependant on Northern Cape to render

•Budget requirement for additional services. Discussions currently with NW.

INFRASTRUCTURE

•Obtaining suitable office space for District Office Springbok

MOBILE UNITS

•Lack of funding for running costs for Mobile Units

NEW ESTABLISHMENT

•Allocation received for compensation of employees, however, no operational costs eg. Goods and Services.

•

ACHIEVEMENTS

Infrastructure : 3 model offices; 3 model port control offices

•Telephone Etiquette

•Five (5) 3.5 ton and two 2) 7 ton computerized mobile unit trucks

• 64% of staff awarded Bonus Incentives for 2004/2005 performance assessment

•Roster of Management interaction (SMC, Branch meetings, One-on One’s)

•Northern Cape selected to pilot the rollout of the Live Capturing project in the model Regional Office Kimberley

Fingerprint Biometric Identification devices

Special Project on Indigenous people (Xhu & Khwe and Khomani San)

Provincial Improvement Plan

Opening of permanent Service Points Prieska & Postmasburg

Ports of Entry Alexander Bay, Vioolsdrift, Nakop, Rietfontein, Gemsbok, Middelputs, McCarthy’s Rust and Onseepkans forms part of the RAMP program.

SYSTEMS/ CONTROL MEASURES IMPLEMENTED

DURING 2006

RECORD OF PURCHASES

SUPPLIER DESCRIPTION AMOUNT BUDGET

DATE

RECEIVED

BY PM

OFFICE

DATE

FORWARDED

TO H/O

FUNDS TRANSFERRED

F

STATUS OF

ORDE

R ORDER NO. ORD.PAID

FROM ITEM TO ITEM

MIDSOUTH PHOTO FILMS R 6,976.80 PM:NC 04/08/2005 Aug-05 DELIVERED F-770227 PAID

MIDSOUTH PHOTO FILMS R 1,915.20 KURUMAN 04/08/2005 Aug-05 DELIVERED F-770226 PAID

MIDSOUTH PHOTO FILMS R 6,976.80 R/O UPT 04/08/2005 Aug-05 DELIVERED F-770225 PAID

MIDSOUTH PHOTO FILMS R1915.00 DE AAR 04/08/2005 Aug-05 DELIVERED F-770229 PAID

MIDSOUTH PHOTO FILMS R 1,915.20 PM:NC 04/08/2005 Aug-05 DELIVERED F-770228 PAID

REFLECTO OFFICE SIGNAGE R 7,332.58 PM:NC 04/08/2005 Jun-05 DELIVERED F-566685 PAID

PARSONS 12LT URN R 1,478.00 PM:NC 04/08/2005 Aug-05 DELIVERED F PAID

CLR 2X 130 LT FRDGES R 2,678.00 PM:NC 04/08/2005 Aug-05 DELIVERED F-771575 PAID

PARSONS

2X LG

MICROW

AVE R 978.00 PM:NC 04/08/2005 Aug-05 DELIVERED F-770141 PAID

KATLEGO 2X FAXES R 8,262.00 PM:NC 04/08/2005 Aug-05 DELIVERED F-771576 PAID

POSTMASTER POST RENEWAL R 225.00 VIOOLSDRIF 30/01/06 30/01/06 DELIVERED

OFFICE/PORT VISITED: ……………………………… STATUS OF ITEM

TARGET AREA DESCRIPTION OF CHECK IN PLACE NOT IN PLACE COMMENT

HUMAN RESOURCES Does all incumbents have jobdescriptions and workplans

Is quarterly assessments up to date

Is the attendance register properly maintained and checked at least weekly

Is action taken against officials that frequently take one day sick leaves

Is training programs in place (newcomers, interns, officials rotated)

Is an after hour contact list available of the managers in the province &

supervisors in the respective office (s)

SECURITY ISSUES Is Khulani Fidelity Guards on duty?

Is access control exercised?

Is officials and members of staff being searched?

Is members of the public accompanied to sections and / or officials

Can members of the public gain access behind the counter

FINANCES Are commitment registers properly kept

Are unforeseen expenditure registers properly kept

Is telephone usage monitored (eg private phone calls)

CHECKLIST TO BE UTILIZED WHEN VISITS TO OFFICES / PORTS OF ENTRY BY THE PM / RR'S / PIH

CHECKLIST FOR GOVERNMENT VEHICLESNAME OF DRIVER: …………………………………………………….

TRIP AUTHORITY NUMBER: …………………………………………

VEHICLE REGISTRATION: NUMBER:……………………………………

TRANSPORT OFFICER:……………………………………………………

DESCRIPTION CONDITION OUT CONDITION IN REMARKS/COMMENTS

LIGHTS

INDICATORS

WINDSCREEN/BLADES

MIRRORS

WINDOWS

TYRES

SPARE WHEELS

WHEEL CABS

JACK/WHEEL SPANNER/TRIANGLES

NUMBER PLATES

SEAT BELTS

RADIO/CD PLAYERS

LICENSE DISKS

PETROL CARD

LOGBOOK/TRIP AUTHORITY FORM

ODOMETER READING

RECEIPT OF PETROL/DIESEL

OTHER

I ………………………… (surname & initials of driver) the official driver of the above-mentioned vehicle, hereby certify that the information stated above is correct, that the deficiencies /damage/loss observed have been indicated/the Transport officer has been informed of such prior to my taking the vehicle over, and that I take responsibility for the vehicle issued to me.

I realize that I am further responsible to ensure that the vehicle is parked as safely as circumstances and that the logbook, petrol card, keys and accessories entrusted to me, shall be kept safely and returned to the Transport officer.

SIGNATURE OF DRIVER…………………………………………………………… (DATE) SIGNATURE OF TRANSPORT OFFICER ……………………………. (DATE)

TRACK AND TRACE REGISTER

ID NUMBER SURNAME & INITIALS

TYPE OF

APPLICATION

DATE POSTED TO HEAD OFFICE

DATE RECEIVED AT HEAD OFFICE TRACKING OF PROGRESS

QUERIES BY APPLICANT

DATE ISSUED

STATUS DATECHECKED BY

NAME OF ENQUIRER

(1) ID ISSUED

(2) ID POSTED

(3) NO PROGRESS

(4) QUERIES

MANUAL FOR TRACK & TRACE REGISTER

GENERAL MEASURES FOR UTILIZATION OF TRACK AND TRACE REGISTER

• The register is maintained at the Information Desk by an official that is computer literate. (EXCEL)• The document were developed on EXCEL specifically to be able to sort the information according to date of birth or identity number when the applicant is

infront of you or whilst over the phone instantly • The register is openened with a page per alphabet letter in order to simplify the update of the database in the event of an enquiry• The following up of progress and updating of the register is delegated to a specific official (s) in the office in order to ensure continuity• Manual file (s) is availed to all other staff that liase with clients (eg. the supervisor, processing unit etc.). The files are then handed to the responsible

official at the end of each working day in order to update the electronic database. • ID NUMBER OF THE APPLICANT • The Identity number should be completed in this field or the date of birth in the case of a first application / late registration of birth• SURNAME AND INITIALS• The surname and initials of the applicant should be completed in here• TYPE OF APPLICATION• Type in the type of application eg first application, late registration of birth, full birth certificate etc• DATE POSTED TO HEAD OFFICE• The date on which the application were forwarded to Head Office• DATE RECEIVED AT HEAD OFFICE• The date on which the acknowledgement of receipt (annexure B) were stamped by Head Office• TRACKING OF PROGRESS (record keeping of progress on applications as well as number of enquiries by the applicant)• Status:• The status of the application refers to the different types of progress there can be on the application eg. ID is issued, the ID is posted, there is no progress

on the application or a query were registered by Head Office• Date:• The date (s) on which the status of the progress were followed up• Signature of checking official:• The signature of the checking official• Name of Enquirer:• The Surname and initials of the checking official• Queries by applicant:• The name of the enquirer usually the same as the applicant or in the case of a minor applicant might be the name of a parent / guardian• Date issued:• Date on which the application were finally issued and can be regarded as finalized.• MANUAL FOR ACKNOWLEDGE OF RECEIPT FORMAT• All types of applications forwarded to head office should have a completed copy of the format enclosed to it.• The format is completed in triplicate (one remain in office and two forwarded to Head Office) • One of the two copies forwarded to Head Office is to be kept by the relevant directorate and the other returned to the relevant office enabling the official in

charge of the track and trace register to update the “date received by Head Office column”• All applications are forwarded to the relevant Director of the Directorate where the type of application is to be processed. • The office copies is then filed by an identified official who is designated to perform the necessary updating of the file and liasion with the official in charge

of the track and trace register. In the case of small offices the task might be performed by a single official. • The format provides for an official of the directorate to attach a stamp and a signature before returning it to the relevant office

TRACK AND TRACE (continued)OFFICE:

ID/LATE BIRTH REGISTRATION APPLICATIONS SENT TO HEAD OFFICE

DATE STA,MP: SUPERVISOR SIGNATURE ………………………………

APPLICANT ID NR / DATE OF BIRTH APPLICANT ID NR / DATE OF BIRTH

1.

2.

3.

PLEASE ACKNOWLEDGE RECEIPT AND RETURN TO

The Regional Representative

Department of Home Affairs

Private Bag X5885

UPINGTON

8800

RECIPIENT: ……………………………………….. DATE STAMP

SIGNATURE: ………………………………………

RANK: ……………………………………………….


FULL BMD CERTIFICATE APPLICATIONS SENT TO HEAD OFFICE

SOUTH AFRICAN POST OFFICE ACKNOWLEDGE OF RECIEPT FORMAT

TOWN OR SUBURB ___________________________________________

________________

Post office stamp hereI _______________________________________ ID _____________________

do hereby accept responsibility for the books I took possession off and will undertake to hand it over to the rightful owners or return

it personally to the Department of Home Affairs Kimberley within 7 calendar days.

DATE SURNAME & INITIAL ID NUMBER ADRRESS RECIPIANTS SURNAME & INITIAL

RECIPIENTS ID NO AND SINATURE

DATE OF RECIEPT

06/ /

ID

06/ /

ID

Total of books handed over

___________

Received back, not delivered

_____________

MONITORING TOOL

DATE ISSUED/ RECEIVED: SUBJECT:

MODE OF COMMUNICATION REF:

AUTHOR/ INSTRUCTOR

OFFICIAL RESPONSIBLE FOR RESPONSE:

SUBREGIONAL TARGET DATE

DATE OF FINALIZATION

SIGNATURE OF RECIPIANT AND DATE

REMARKS (PROGRESS/

FINALIZED/ REASONS FOR TARGET DATE NOT MET)

31/03/2006ATTEND TO

QUERIES WRITTEN MR. MOHAPELOA MS. R. DE CONING 04/04/2006



AUTHOR/ INSTRUCTOR


PROVINCIAL TARGET DATE:



REMARKS (PROGRESS/FINALIZED/ REASONS FOR TARGET DATE NOT MET)

31/03/2006ATTEND TO QUERIES WRITTEN MR. SIMONS MR. MOHAPELOA 04/04/2006



AUTHOR/ INSTRUCTOR


OFFICE TARGET DATE



REMARKS (PROGRESS/FINALIZED/ REASONS FOR TARGET DATE NOT MET)

31/03/2006ATTEND TO QUERIES WRITTEN MS. DE CONING MRS. SMITH 04/04/2006

INSTRUCTIONS ISSUED TO REGIONAL MANAGERS BY PROVINCIAL MANAGER

INSTRUCTIONS ISSUED TO OFFICE BY REGIONAL MANAGER

INSTRUCTION ISSUED TO OFFICE BY HEAD OF OFFICE

THANK YOUDANKIE

TCAKA (KHWE)PHANDU (XUN)KE A LEBOGA