NORTHALL VILLAGE TRUST Registered Charity No. 1117673 AGM Monday 4th July 2015 AGM July 20151AGM July 2010

NORTHALL VILLAGE TRUSTRegistered Charity No. 1117673

AGMMonday 4th July 2015

AGM July 2015 1AGM July 2010

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NORTHALL VILLAGE TRUST – AGM 2015

Agenda1. Welcome Alan Tipper

2. Apologies Alan Tipper

3. Minutes of the AGM held on 13.07.2014 Alan Tipper

4. Trustees Annual Report for 2014 Alan Tipper

5. Accounts for the year ended 31.12.14 Kevin Cubbage

6. Election of Management Committee Alan Tipper

7. Any Other Business Alan Tipper


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4. Trustees Annual Report for 2014

NORTHALL VILLAGE HALL MANAGEMENT COMMITTEE

Our MissionTo provide Northall (and local area) residents with a village hall that is suitable for community groups and

family parties for up to 60 people and which is amongst the best for cleanliness, décor, equipment, facilities,

safety - and value for money


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Hiring Fees

No fee increase since September 2012£6.50 per hour for ad hoc users£5.00 per hour for regular usersLowest village hall hiring fees in area


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Hall Usage & Hiring Income

2013 2014 % Change over 2013

Hall Usage (Hrs) 1,157 957 -17.3%

( regular)Hall Usage (Hrs) 420 389 -7.4%

( Ad Hoc)Hiring Income (£) 5,783 4,840 -16.4%

(regular)Hiring Income (£) 2,928 2,748 -6.1%

(Ad Hoc)



Book Library/ Swap

6AGM July 2015

£21.88 raised towards the cost of bedding plants/Spring bulbs for Village Hall grounds

6AGM July 2010

AGM/Barbecue

Sunday July 13th 2014

Family fun day with a bouncy castle, jazz

band, children’s face painting, bar, free hot dog and hamburger

included in ticket price. The day was a great

success. £88.40 surplus achieved.


77AGM July 2010


Village Hall Grounds

The grounds are regularly

maintained by the employment of a

professional contractor, two

volunteer gardeners and the Village hall

CommitteeAGM July 2015 8

8AGM July 2010

4. Trustees Annual Report 2014

Soft Play Equipment

Purchased at a cost of £1.423.96 plus 8 mats, 2 new small “playtime” tables

and 8 chairs. £1000 grant from AVDC.

£423.96 from Village Hall funds.

9AGM July 2010


New Curtains

Eight sets of new, fire retardant curtains were

purchased at a cost of £1,760, the

originals having been in use since

1993

10AGM July 2010


Party Games Box

A box of “props” for some 25

games is available for hire at a cost of £5. In addition there is a free “Have a Games Party”

guide of over 70 party games

11AGM July 2010

Continue driving Vision of making NVH one of “…the best for cleanliness, décor, equipment, facilities, safety - and value for money”

Installation of PV Solar Panels on south facing roof of the hall:Phase 1 (7.44kWh) – August 2015 (£14,000)

Phase 2 (2.48kWh) – After Kitchen has been extended (~ Summer

’16)

Key Issues & Future Plans

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Kitchen Extension:

Our Vision: to have the best village hall kitchen!

2.5m x 4.0m (+ existing 3.5m x 3.0m)All new kitchen units & worktops etcCentralised electrical switch panelNew double oven cooker, double sink etcReplace metal roller shutter with wooden

sliding doors


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Kitchen Extension contd:

Project also includes new wheelchair accessible glazed door from Hall to ramp, patio & garden

The Committee is currently obtaining quotes for the building work and kitchen fittings

Fund raising will then commenceCurrently:

the total cost is estimated at ~£50,000 August/September ‘16 for building work

& kitchen installation


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5.5. Accounts for the year ended 31.12.2014 Accounts for the year ended 31.12.2014 Kevin Cubbage


7. Any Other Business Alan Tipper


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5. Accounts for the year ended 31st December 2014

2013 Receipts 2014

8,711 Hall Lettings 7,588

4 Interest on Reserve A/C 8

123 Donations - Cash received by NVHMC 1,901

8,838 9,497


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2013

Payments 2014

959 Fixtures, Fittings, Equipment & Furniture 2,120193 Repairs & Maintenance 1,033

1,475 Cleaning & Materials 1,511

1,415 Electricity (Light & Heat) + Water 1,369

- AGM/Barbecue 817433 Printing, Postage, Stationery, Tel; PRS;

Sundries461

523 Insurance 584- Kitchen Extension 545

243 Play Area Phase 2 -- Soft Play & Play Time Tables and Chairs 1,424

5,241 9,864


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2013 2014

8,838 Receipts 9,497

5,240 Payments 9,864

3,597Surplus/Deficit of receipts over payments in year

-367

21,133 Surplus B/F from previous years 24,730

24,730 Surplus C/F 24,363


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2013Represented by:

2014

12 Petty Cash 48

13,770 NatWest - Current A/C 1,358

10,948 - Reserve A/C (Building, Project & Operating Reserves)

22,957

24,730 24,363


• Operating Reserves, equivalent to 12 months minimum ‘normal’ expenditure (currently £4,000), as a contingency against losing Regular Users, economic recession, fall in hiring income etc.

• Building Reserves of £2,000 to carry out emergency repairs, emergency replacement of essential equipment etc.

• Sinking Fund for the on-going improvement of the fabric, décor and facilities of the Hall (£2,000).

• Possible Hall improvement projects planned over the next few years(£16,000)

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Reserves Policy


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BALANCE SHEET FOR THE YEAR ENDED 31ST DECEMBER 2014

£

1Fixed Assets: Land (Price paid when purchased in 1981) 2,000 Hall, Storage Building & Car park (current insured value) 257,719

Hall Equipment & Furniture (current insured value) 14,041 Play Area Equipment & Seats (current insured value) 68,760

Total Fixed Assets 342,520


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Total Fixed Assets B/F 342,520

Current Assets Stocks - no stocks are held -

Debtors - as these Accounts have been prepared on a 'Receipts & Payments' basis, there are no Debtors -

Bank & Cash - as per 'Receipts & Payments' 24,364

24,364 Current Liabilities Creditors - as these Accounts have been prepared on a 'Receipts & Payments' basis, there are no Creditors

-

Net Current Assets 24,364

TOTAL ASSETS 366,884

BALANCE SHEET FOR THE YEAR ENDED 31ST DECEMBER 2014


NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2014

NVT is most grateful for a generous annual donation from Edlesborough Parish Council to help with the running costs

of the Hall and the Play Area

2013 2014(Nett of VAT) (Nett of VAT)

238.79 Play Equipment Insurance 313.41

110.00 RoSPA Annual Safety Inspection and Report 100.67

150.00 Grass Treatment 97.00

1,070.00 Grass and Hedge Cutting of Hall Grounds & Play Area -

(2014 invoice received after 31.12.14)

Total Donations where Edlesborough Parish Council 1,568.79 paid the Suppliers direct and recovered the VAT 511.08

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NORTHALL VILLAGE TRUST-AGM 2015

Agenda

1.Welcome Alan Tipper

2.Apologies Alan Tipper

3.Minutes of the AGM held on 13.7.14 Alan Tipper

4.Trustees Annual Report for 2014 Alan Tipper

5.Accounts for the year ended 31.12.2014 Kevin Cubbage

6.6. Election of Management Committee Election of Management Committee Alan TipperAlan Tipper

7.Any Other Business Alan Tipper

19AGM July 201524AGM July 2010

6. Election of Management Committee

Committee Member

Since Representing Current OfficeWilling to continue

Alan Tipper 2005 Chairman

Susan Young 1995 Secretary

Kevin Cubbage 1989Edlesborough Parish Council Treasurer

Lorna Cubbage 1982Parochial Church Council Bookings’ Secretary

Yvonne Folds 2004

Richard Dorrance 2006

Mike Scott 2009

Rebecca Newbert 2009

Meuryn ThomasJan 2014

Age Concern

Anthony CoxJul

2014Northall Chapel

Sarah Shields 2012

25AGM July 2010






5. Accounts for the year ended 31.12.14 Kevin Cubbage


7.7. Any Other Business Any Other Business Alan Tipper

26AGM July 2010

NORTHALL VILLAGE TRUSTRegistered Charity No. 1117673

27AGM July 2010

Documents

NORTHALL VILLAGE TRUST Registered Charity No. 1117673 AGM Monday 4th July 2015 AGM July 20151AGM July 2010