North Final Electrical Project SUmmary€¦ · UT0915KW – North Final Electrical . November 2009 REPORT Project Number: UT0915KW . General Location: Wastewater Treatment Plant and

UT0915KW – North Final Electrical

November 2009 REPORT

Project Number: UT0915KW General Location: Wastewater Treatment Plant and KAW Water Treatment Plant Project Budget: $254,000 (estimated) Project Start Date advertisement of RFP

: November 10, 2009 City Commission authorized

Project End Date: Spring 2010 Engineer: TBD Engineering Cost: $TBD Engineering Invoiced: $0.00 Contractor: TBD Original Bid Amount: $TBD Construction Cost: $TBD Change Orders: $TBD Construction Invoiced: $TBD Other Costs:

$TBD

The Department of Utilities budgets a yearly fund to address the maintenance and, when necessary, the replacement of electrical systems that support both water supply and wastewater treatment.

General Project Description

The City of Lawrence utilizes well water for a portion of its source water. The well field consists of pumps and piping that convey raw water to the KAW water treatment facility. The electrical meter servicing wells No. 5 and No. 7 has failed and Westar has stated that they will not provide a new service connection or electrical meter until new services from the well heads to the electrical meter are installed. Westar is requiring the new services be installed prior to the installation of a new service connection and electrical meter due to their age and existing condition. The North Final Building houses electrical components that control two thirds of the equipment used in the secondary treatment process for the north basin train. The existing electrical equipment dates back to 1975 and has outlived its useful life. The original electrical equipment requires replacement in order to adequately address the current need for an updated motor control center and to consolidate power distribution and switched BUS connections.

Staff has advertised the Request for Proposals through direct mailing and via the demand star system. Staff has conducted the mandatory pre-proposal meeting and responded to all questions raised by the consultants regarding the RFP. Staff also posted all available and relevant construction plan information to the City FTP site to assist consultants in the preparation of their responses.

Current Project Status

Responses to the RFP are due December 04, 2009 at which time a review committee consisting of utility department staff will be selected to evaluate the proposals and select the most qualified respondent.

• November 10, 2009 City Commission authorized staff to advertise Request for Proposals.

Project Timeline

• November 24, 2009 mandatory pre-proposal meeting held at the wastewater treatment plant.

• December 04, 2009 proposals due to City staff for review and selection process.

These projects will be funded out of the 2009 Department of Utilities non-bonded construction fund. Construction is anticipated to begin in 2010.

Project Funding

Project Photos

None at this time

Project Map

North Final Electrical Building at the Wastewater Treatment Plant

Project Map

KAW Water Treatment Plant Well Field Locations


December 2009 REPORT

Project Number: UT0915KW General Location: Wastewater Treatment Plant and KAW Water Treatment Plant Project Budget: $254,000 (estimated) Project Start Date advertisement of RFP

: November 10, 2009 City Commission authorized

Project End Date: Spring 2010 Engineer: TBD Engineering Cost: $TBD Engineering Invoiced: $0.00 Contractor: TBD Original Bid Amount: $TBD Construction Cost: $TBD Change Orders: $TBD Construction Invoiced: $TBD Other Costs:

$TBD

The Department of Utilities budgets a yearly fund to address the maintenance and, when necessary, the replacement of electrical systems that support both water supply and wastewater treatment.

General Project Description

The City of Lawrence utilizes well water for a portion of its source water. The well field consists of pumps and piping that convey raw water to the KAW water treatment facility. The electrical meter servicing wells No. 5 and No. 7 has failed and Westar has stated that they will not provide a new service connection or electrical meter until new services from the well heads to the electrical meter are installed. Westar is requiring the new services be installed prior to the installation of a new service connection and electrical meter due to their age and existing condition. The North Final Building houses electrical components that control two thirds of the equipment used in the secondary treatment process for the north basin train. The existing electrical equipment dates back to 1975 and has outlived its useful life. The original electrical equipment requires replacement in order to adequately address the current need for an updated motor control center and to consolidate power distribution and switched BUS connections.

Responses to the Request for Proposals were received December 4, 2009 and a review committee consisting of utility department staff was selected to evaluate the proposals. Staff completed their review and ranking of all eligible respondents and have requested authorization from City Commission to negotiate with Burns & McDonnell.

Current Project Status

Negotiations with Burns & McDonnell have not yet commenced.

• November 10, 2009 City Commission authorized staff to advertise Request for Proposals.

Project Timeline

• November 24, 2009 mandatory pre-proposal meeting held at the wastewater treatment plant.

• December 04, 2009 proposals due to City staff for review and selection process. • December 29, 2009 City Commission authorized staff to negotiate with Burns &

McDonnell.

These projects will be funded out of the 2009 Department of Utilities non-bonded construction fund. Construction is anticipated to begin in 2010.

Project Funding

Project Photos

None at this time


January 2010 REPORT

Project Number: UT0915KW General Location: Wastewater Treatment Plant and KAW Water Treatment Plant Project Budget: $254,000 (estimated) Project Start Date: November 10, 2009 City Commission authorized advertisement of RFP Project End Date: Spring 2010 Engineer: TBD Engineering Cost: $TBD Engineering Invoiced: $0.00 Contractor: TBD Original Bid Amount: $TBD Construction Cost: $TBD Change Orders: $TBD Construction Invoiced: $TBD Other Costs: $TBD General Project Description The Department of Utilities budgets a yearly fund to address the maintenance and, when necessary, the replacement of electrical systems that support both water supply and wastewater treatment. The City of Lawrence utilizes well water for a portion of its source water. The well field consists of pumps and piping that convey raw water to the KAW water treatment facility. The electrical meter servicing wells No. 5 and No. 7 has failed and Westar has stated that they will not provide a new service connection or electrical meter until new services from the well heads to the electrical meter are installed. Westar is requiring the new services be installed prior to the installation of a new service connection and electrical meter due to their age and existing condition. The North Final Building houses electrical components that control two thirds of the equipment used in the secondary treatment process for the north basin train. The existing electrical equipment dates back to 1975 and has outlived its useful life. The original electrical equipment requires replacement in order to adequately address the current need for an updated motor control center and to consolidate power distribution and switched BUS connections. Current Project Status City Staff received permission to negotiate with Burns & McDonnell per the December 29, 2009 City Commission consent agenda. Staff met with Burns & McDonnell on January 13, 2010 and discussed project scope and expectations. On January 28, 2010 Burns & McDonnell advised City Staff that they were completing their review of the scope and fee proposal. No other work has been completed for this project at this time.

Project Timeline • November 10, 2009 City Commission authorized staff to advertise Request for

Proposals. • November 24, 2009 mandatory pre-proposal meeting held at the wastewater

treatment plant. • December 04, 2009 proposals due to City staff for review and selection process. • December 29, 2009 City Commission authorized staff to negotiate with Burns &

McDonnell. • January 13, 2010 met with John Mitchell and Chuck Ha of Burns & McDonnell to

review project scope, fee and expectations.

Project Funding These projects will be funded out of the 2009 Department of Utilities non-bonded construction fund. Construction is anticipated to begin in 2010.

Project Photos None at this time


February 2010 REPORT

Project Number: UT0915KW General Location: Wastewater Treatment Plant and KAW Water Treatment Plant Project Budget: $254,000 (estimated) Project Start Date: November 10, 2009 City Commission authorized advertisement of RFP Project End Date: Spring 2010 Engineer: Burns & McDonnell Engineering Cost: $12,131 Engineering Invoiced: $0.00 Contractor: TBD Original Bid Amount: $TBD Construction Cost: $TBD Change Orders: $TBD Construction Invoiced: $TBD Other Costs: $TBD General Project Description The Department of Utilities budgets a yearly fund to address the maintenance and, when necessary, the replacement of electrical systems that support both water supply and wastewater treatment. The City of Lawrence utilizes well water for a portion of its source water. The well field consists of pumps and piping that convey raw water to the KAW water treatment facility. The electrical meter servicing wells No. 5 and No. 7 has failed and Westar has stated that they will not provide a new service connection or electrical meter until new services from the well heads to the electrical meter are installed. Westar is requiring the new services be installed prior to the installation of a new service connection and electrical meter due to their age and existing condition. The North Final Building houses electrical components that control two thirds of the equipment used in the secondary treatment process for the north basin train. The existing electrical equipment dates back to 1975 and has outlived its useful life. The original electrical equipment requires replacement in order to adequately address the current need for an updated motor control center and to consolidate power distribution and switched BUS connections. Current Project Status City Staff have negotiated an acceptable scope and fee for the project with Burns & McDonnell. Staff have requested contract documents from Burns & McDonnell and anticipate City Commission approval to execute the contract at the March 9, 2010 City Commission meeting. No other work has been completed for this project at this time.





review project scope, fee and expectations. • February 8, 2010 Burns & McDonnell provided the proposed scope and fee for

consideration. • February 11, 2010 City Staff responded to the proposed scope and fee with

modifications. • February 18, 2010 Burns & McDonnell accepted the revised scope and fee. • February 23, 2010 City Staff requested Burns & McDonnell provide corrected contract

documents.




March 2010 REPORT

Project Number: UT0915KW General Location: Wastewater Treatment Plant and KAW Water Treatment Plant Project Budget: $254,000 (estimated) Project Start Date: November 10, 2009 City Commission authorized advertisement of RFP Project End Date: Spring 2010 Engineer: Burns & McDonnell Engineering Cost: $12,131 Engineering Invoiced: $0.00 Contractor: TBD Original Bid Amount: $TBD Construction Cost: $TBD Change Orders: $TBD Construction Invoiced: $TBD Other Costs: $TBD General Project Description The Department of Utilities budgets a yearly fund to address the maintenance and, when necessary, the replacement of electrical systems that support both water supply and wastewater treatment. The City of Lawrence utilizes well water for a portion of its source water. The well field consists of pumps and piping that convey raw water to the KAW water treatment facility. The electrical meter servicing wells No. 5 and No. 7 has failed and Westar has stated that they will not provide a new service connection or electrical meter until new services from the well heads to the electrical meter are installed. Westar is requiring the new services be installed prior to the installation of a new service connection and electrical meter due to their age and existing condition. The North Final Building houses electrical components that control two thirds of the equipment used in the secondary treatment process for the north basin train. The existing electrical equipment dates back to 1975 and has outlived its useful life. The original electrical equipment requires replacement in order to adequately address the current need for an updated motor control center and to consolidate power distribution and switched BUS connections. Current Project Status City Commission authorized the City Manager to execute the engineering services agreement in the amount of $12,131 on March 09, 2010. Staff returned executed contract documents to Burns & McDonnell on March 31, 2010. Staff anticipate work commencing by mid April 2010 and delivery of the basis of design report being completed by July 2010. No other work has been completed for this project at this time.








documents. • March 09, 2010 City Commission authorized the City Manager to execute an

engineering services agreement with Burns & McDonnell in the amount of $12,131. • March 31, 2010 executed contract documents returned to Burns & McDonnell.




April 2010 REPORT

Project Number: UT0915KW General Location: Wastewater Treatment Plant and KAW Water Treatment Plant Project Budget: $254,000 (estimated) Project Start Date: November 10, 2009 City Commission authorized advertisement of RFP Project End Date: Spring 2010, basis of design report Summer 2010, contract documents Engineer: Burns & McDonnell Engineering Cost: $12,131 Engineering Invoiced: $0.00 Contractor: TBD Original Bid Amount: $TBD Construction Cost: $TBD Change Orders: $TBD Construction Invoiced: $TBD Other Costs: $TBD General Project Description The Department of Utilities budgets a yearly fund to address the maintenance and, when necessary, the replacement of electrical systems that support both water supply and wastewater treatment. The City of Lawrence utilizes well water for a portion of its source water. The well field consists of pumps and piping that convey raw water to the KAW water treatment facility. The electrical meter servicing wells No. 5 and No. 7 has failed and Westar has stated that they will not provide a new service connection or electrical meter until new services from the well heads to the electrical meter are installed. Westar is requiring the new services be installed prior to the installation of a new service connection and electrical meter due to their age and existing condition. The North Final Building houses electrical components that control two thirds of the equipment used in the secondary treatment process for the north basin train. The existing electrical equipment dates back to 1975 and has outlived its useful life. The original electrical equipment requires replacement in order to adequately address the current need for an updated motor control center and to consolidate power distribution and switched BUS connections. Current Project Status Personnel with Burns & McDonnell visited the wastewater treatment plant and the KAW well field on April 15, 2010 to complete an assessment of the existing facilities. City staff were informed by Burns & McDonnell that the basis of design report should be completed and delivered by the end of May 2010. Upon completion and acceptance of the report by City staff, this project will enter the design phase to produce contract documents for bidding and ultimately construction of the recommended improvements.








documents. • March 09, 2010 City Commission authorized the City Manager to execute an

engineering services agreement with Burns & McDonnell in the amount of $12,131. • March 31, 2010 executed contract documents returned to Burns & McDonnell. • April 15, 2010 personnel from Burns & McDonnell completed a field assessment of

the existing facilities.



Documents

North Final Electrical Project SUmmary€¦ · UT0915KW – North Final Electrical . November 2009 REPORT Project Number: UT0915KW . General Location: Wastewater Treatment Plant and