FTCP F2F – Dec 12-13, 2017

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NNSA Continuing Training Program

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Federal Technical Capability Panel

Face-to-Face Meeting

December 12, 2017

Presenters:

Melissa Otero, NA-MB-42, Consulting & Functional Training Division

Shari Crandell, NA-50, Office of Safety, Infrastructure and Operations

Overview

•Continuing training materials that are linked to the Continuing Training Program (CTP) trackers

Monthly Continuing Training Packages Annual Continuing Training Program Trackers Competency-to-Course Matrix

– Displays courses that are linked to specific FAQS competencies

American National Standards Institute Subscription

•Field and Program Office Continuing Training Implementation

FTCP F2F – Dec 12-13, 2017

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Continuing Training Materials

https://nnsaportal.energy.gov/collab/na-mb/na-mb-40-lcm/na-mb-42-tqp/SitePages/Home.aspx

Continuing Training Materials – Cont’

FTCP F2F – Dec 12-13, 2017

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Monthly Continuing Training Package

•PowerPoint presentation

•Relevant topics for discussion

•Notes pages/instructions for presenter

•Topics selected to reflect current changes in policy, FAQS required knowledge or recent issues related to safety in a nuclear facility (i.e., ORPS reports)

Annual Continuing Training Program Trackers

How the NNSA NA-MB-42 TQP Office Manages the CTP:• Body of Knowledge; AKA BOKSpreadsheet ties all documents that are required knowledge in the 34

FAQS

• Training MatrixDisplays the documents required in the current cycle for each

participant

• Functional Area SpreadsheetIdentifies the FAQS assigned to each participant

• Composite Status ReportLists all documents identified as required knowledge for all

participants at a site and indicates where training materials for each is available

• Creation of CTP Tracker

FTCP F2F – Dec 12-13, 2017

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Annual Continuing Training Program Trackers – Cont’

Annual Trackers:•Updated annually and used to populate individual

Continuing Training Progress Trackers (CTPTs)

•Materials on NNSA portal reflect a summary of changes made to the following documents that are required knowledge in FAQS: DOE DirectivesFederal RegulationsIndustry StandardsNNSA Policies and Supplemental Directives

• Reference GuidesInclude the required knowledge that addresses the competencies

and knowledge, skills, and ability statements in the FAQSs

Annual Continuing Training Program Trackers – Cont’

FTCP F2F – Dec 12-13, 2017

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Annual Continuing Training Program Trackers – Cont’

Competency-to-Course Matrix

FTCP F2F – Dec 12-13, 2017

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Competency to Course Matrix – Cont’

• Competency Statements

NA-MB-42, with the help of subject matter experts, assembled a list of courses that have been vetted and recognized as acceptable programs to meet FAQS requirements

• Vendors

• Courses

• Functional Areas

Competency to Course Matrix – Cont’

FTCP F2F – Dec 12-13, 2017

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American National Standards Institute (ANSI) Subscription

• Industry Standard FAQS Requirements

American National Standards InstituteAmerican Society for Testing and MaterialsAmerican Society of Heating, Refrigerating and Air-

Conditioning Engineers Institute of Electrical and Electronics EngineersOthers

Field & Program Office ContinuingTraining Implementation

• Reviews and updates individualized CTPTs provided by NA-MB-42Supervisor adds or deletes items based on review and discussion with

participant

Includes any specific Field site or Program Office items, for example:– Office or position-specific qualification standard elements

– Changes to internal relevant policies, processes and procedures

– New or revised directives or technical standards that were not part of NA-MB-42 development

– Annual updates to documented safety or security analyses

– New or significantly changed processes that require additional safety or security analysis

– Industry changes specifically to a TQP-designated position functional area

At a minimum, formal training is reflected on the Individual

Development Plan (IDP)

Completion required by participants each year by 9/30

FTCP F2F – Dec 12-13, 2017

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Field & Program Office ContinuingTraining Implementation – Cont’

•New NNSA “Universal” Supplemental Directive (SD) will require:• Sign-off of the plan between Supervisor and Participant prior to

the end of January each yearShows management commitment and investment in the processUp-front planning to ensure participant and supervisor agree and

understand the annual planEstablishes link to IDP development at the beginning of the year

and can be done during the former year appraisal discussions

•NNSA is discussing “Universal” SD requirement for 5-year continuing training for GTB through NTC online

• Record-keepingSome sites loading into eTQP under Participant’s FAQS

“Supporting Documentation” until CTPT module is complete in eTQP

Field & Program Office ContinuingTraining Implementation – Cont’

Examples of acceptable continuing training methods (to be agreed to with Supervisor):

• Classroom or online (e.g., NTC) training• Structured self-study• Symposia, seminars and workshops• Walk-throughs and tours• Special assignments• On-the-job training• Collaboration/group training (must be documented by roster)• Attendance or participation in:

Facility meetingsSafety briefingsAssessmentsFacility safety basis documentationProcedural reviewsCausal analysisOperational experience/lessons learned

FTCP F2F – Dec 12-13, 2017

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Field & Program Office ContinuingTraining Implementation – Cont’

• Group training – internal

• Example: NA-50 “Fusion” SeriesStreamlining multiple NA-50 training sessions, seminars, and discussion forums

into a single effort called the Fusion series

Improving the NA-50 cross-functional training experience and leveraging best training practices

Building a learning organization that shares information across organizational boundaries, functional areas, and geographical locations

Facilitating meaningful developmental opportunities

Establishing a repeatable process for conducing the Fusion series

Established via via VTC or Webex

Includes TQP-related topics presented by SMEs (e.g., Safety Basis SME might present safety basis topic that crosses multiple FAQs at various knowledge levels)

Training schedule and past presentation information is shared via internal Sharepoint collaboration “NA-50 Training” page, which is also linked to internal “NA-50 TQP” Page

Conclusion

•Continuing training materials that are linked to the Continuing Training Program (CTP) trackers

Monthly Continuing Training Packages Annual Continuing Training Program Trackers Competency-to-Course Matrix

– Displays courses that are linked to specific FAQS competencies

American National Standards Institute Subscription

•Field and Program Office Continuing Training Implementation