Upload
marcos
View
33
Download
0
Tags:
Embed Size (px)
DESCRIPTION
NLM’s Permanence Ratings and Web Page Archives CNI Spring Meeting April 5, 2005. Margaret M. Byrnes National Library of Medicine National Institutes of Health Dept of Health & Human Services. NLM Long Range Plan 2000-2005. - PowerPoint PPT Presentation
Citation preview
NLM’s Permanence Ratings NLM’s Permanence Ratings and Web Page Archivesand Web Page ArchivesCNI Spring Meeting April 5, 2005CNI Spring Meeting April 5, 2005
Margaret M. ByrnesMargaret M. ByrnesNational Library of Medicine National Library of Medicine National Institutes of HealthNational Institutes of Health
Dept of Health & Human ServicesDept of Health & Human Services
NLM Long Range Plan NLM Long Range Plan 2000-20052000-2005
Take a leadership role in ensuring Take a leadership role in ensuring permanent access to important permanent access to important digital materials in health and digital materials in health and biomedicine … using NLM’s own biomedicine … using NLM’s own electronic output and services as electronic output and services as initial test-bedsinitial test-beds
NLM Permanence Working NLM Permanence Working GroupGroup
Levels of permanence suitable Levels of permanence suitable for categories of NLM Web for categories of NLM Web informationinformation
Methods to communicate those Methods to communicate those levelslevels
Implementation strategyImplementation strategy
Aspects of PermanenceAspects of Permanence
Identifier validity:Identifier validity: whether the whether the identifier identifier will always provide access to will always provide access to the same the same resourceresource
Resource availability:Resource availability: whether the whether the resource is guaranteed to remain resource is guaranteed to remain availableavailable
Content invariability:Content invariability: whether whether the content of the resource could the content of the resource could change change
Permanence RatingsPermanence Ratings
Permanence Not GuaranteedPermanence Not Guaranteed
Permanent: Dynamic ContentPermanent: Dynamic Content
Permanent: Stable ContentPermanent: Stable Content
Permanent: Unchanging ContentPermanent: Unchanging Content
PERMANENCE NOT PERMANENCE NOT GUARANTEEDGUARANTEED
NLM has made no commitment to NLM has made no commitment to retain this resource. It could retain this resource. It could become unavailable at any time. Its become unavailable at any time. Its contents and identifier could contents and identifier could change. change.
PERMANENT: DYNAMIC PERMANENT: DYNAMIC CONTENTCONTENT
NLM has made a commitment to NLM has made a commitment to keep this resource permanently keep this resource permanently available. Its identifier will always available. Its identifier will always provide access to the resource. Its provide access to the resource. Its content could be revised or content could be revised or replaced. replaced.
PERMANENT: STABLE PERMANENT: STABLE CONTENTCONTENT
NLM has made a commitment to NLM has made a commitment to keep this resource permanently keep this resource permanently available. Its identifier will always available. Its identifier will always provide access to the resource. provide access to the resource. Its content is subject only to Its content is subject only to minor corrections or additions.minor corrections or additions.
PERMANENT: UNCHANGING PERMANENT: UNCHANGING CONTENTCONTENT
NLM has made a commitment to NLM has made a commitment to keep this resource permanently keep this resource permanently available. Its identifier will always available. Its identifier will always provide access to the resource. provide access to the resource. Its content will not change. Its content will not change.
NLM Metadata SchemeNLM Metadata Scheme
The NLM metadata scheme is based The NLM metadata scheme is based on Dublin Core, with some local on Dublin Core, with some local adaptations including permanence adaptations including permanence ratingsratings
The full scheme may be seen atThe full scheme may be seen at– http://www.nlm.nih.gov/tsd/cataloging/http://www.nlm.nih.gov/tsd/cataloging/
metafilenew.htmlmetafilenew.html
Required Metadata ElementsRequired Metadata Elements
Title Rights
Heading Contact e-mail
Date first published Language
Date last modified Document category
Next scheduled review date
Permanence level
Publisher URL
Assigning MetadataAssigning Metadata
Required metadata and permanence Required metadata and permanence ratings are assigned before a ratings are assigned before a resource is promoted to the Webresource is promoted to the Web
Default permanence ratings are Default permanence ratings are generated based on document generated based on document categories categories
Sample Document CategoriesSample Document Categories
AnnouncementsAnnouncements Permanence Not GuaranteedPermanence Not Guaranteed
Clinical AlertsClinical Alerts Permanent: Unchanging ContentPermanent: Unchanging Content
DatabasesDatabases Permanent: Dynamic ContentPermanent: Dynamic Content
Fact SheetsFact Sheets Permanent: Stable ContentPermanent: Stable Content
Official MinutesOfficial Minutes Permanent: Unchanging ContentPermanent: Unchanging Content
Press ReleasesPress ReleasesPermanent: Stable ContentPermanent: Stable Content
Assigning Metadata Cont’dAssigning Metadata Cont’d
A template is used to add required A template is used to add required metadatametadata
No knowledge of HTML is needed No knowledge of HTML is needed
Minimal set of required fields, with Minimal set of required fields, with default values or drop-down menus default values or drop-down menus supplied wherever possiblesupplied wherever possible
Basic MetadataBasic Metadata
Creating Enhanced MetadataCreating Enhanced Metadata
Permanent resources are routed to Permanent resources are routed to the Cataloging Section the Cataloging Section
Complete MARC bibliographic Complete MARC bibliographic records are createdrecords are created
–Accessible in NLM online catalogAccessible in NLM online catalog
–Distributed to the bibliographic Distributed to the bibliographic utilities and other NLM licensees utilities and other NLM licensees
Creating Enhanced Metadata Creating Enhanced Metadata Cont’dCont’d
The enhanced metadata created in The enhanced metadata created in Cataloging are then added back to Cataloging are then added back to the header information of the online the header information of the online resource resource
Enhanced MetadataEnhanced Metadata
The NLM ArchivesThe NLM Archives
A site to store NLM Web resources A site to store NLM Web resources that are permanent but outdated or that are permanent but outdated or supersededsuperseded
Searchable yet clearly distinguished Searchable yet clearly distinguished from current materialfrom current material
Key System FeaturesKey System Features
Archived documents maintain the Archived documents maintain the look of original documentlook of original document
Versions of documents are linkedVersions of documents are linked
Searchable using standard NLM Searchable using standard NLM search softwaresearch software
NLM Web ArchivesNLM Web Archives
Archive WorkflowArchive Workflow
System notifies NLM Archivist via email that a System notifies NLM Archivist via email that a permanent resource is to be deleted from current permanent resource is to be deleted from current sitesite
NLM Archivist:NLM Archivist:Reviews resourceReviews resource
Classifies it as a major revision or unreplaced Classifies it as a major revision or unreplaced documentdocument
Archive Workflow Cont’dArchive Workflow Cont’d
NLM Archivist:NLM Archivist:Identifies archival package (may be Identifies archival package (may be multiple files) multiple files)
Captures archival package to local Captures archival package to local drive drive
Deadens links as appropriateDeadens links as appropriate
Archive Workflow Cont’dArchive Workflow Cont’d
Uploads archival package to content Uploads archival package to content management softwaremanagement software
Links the versions Links the versions
Creates redirect page for unreplaced resourcesCreates redirect page for unreplaced resources
Triggers promotion of the resource to NLM Triggers promotion of the resource to NLM ArchiveArchive
Current WorkCurrent Work
Archiving non-HTML files (PDFs)Archiving non-HTML files (PDFs)
Automating metadata capture from Automating metadata capture from existing documentsexisting documents
Automating transfer of enhanced Automating transfer of enhanced metadata back into Web version metadata back into Web version
Current Work Cont’dCurrent Work Cont’d
Automating capture of archival packages Automating capture of archival packages and transfer to the Archivesand transfer to the Archives
Archiving permanent resources from other Archiving permanent resources from other areas of NLM areas of NLM
Working with other libraries to encourage Working with other libraries to encourage use of permanence ratingsuse of permanence ratings