Next City Council Meeting Monday, March 9, 2015 5:00 p.m. · Next City Council Meeting Monday, March 9, 2015 5:00 p.m. March 4, 2015 - March 10, 2015 Did you know.....all City News

CityofYorkton_6x278.d04_R001339432.indd prod2/kj proof bill/f/cwed mar. 4/15

Next City Council MeetingMonday, March 9, 2015 5:00 p.m.

March 4, 2015 - March 10, 2015

Did you know.....all City News is also accessible on the City of Yorkton website.Just go to our website at www.yorkton.ca and scroll down to view the “City News” links.

General Inquiries: 306-786-1700Mayor’s Office ....................306-786-1701Building Services ................306-786-1710Bylaw Control .....................306-786-1725City Clerk ............................306-786-1717City RCMP ..........................306-786-2400Communications ................306-828-2424Community Development, Parks & Recreation .........306-786-1750Economic Development .....306-786-1747Engineering .........................306-786-1730Farrell Agencies Arena .......306-786-1740Fire Hall ..............................306-786-1795Gallagher Centre Water Park ......................306-786-1740

Gloria Hayden Community Centre .............................306-786-1776Kinsmen Arena ...................306-786-1780Meeting Room Bookings ............................306-786-1780Meeting Rooms/Convention Centre .............................306-786-1740Public Works ......................306-786-1760Sports Fields & Parks .........306-786-1780Tax Department ..................306-786-1714 or .....................................306-786-1736Water Billing .......................306-786-1726After Hours Emergency .........................306-786-1760

Upcoming Commission/ Committee/Board Meetings

Council Meeting Date: Monday, March 9, 2015 Time: 5:00 p.m. Location: Council Chambers - City Hall

Planning & Infrastructure Committee Meeting Date: Wednesday, March 11, 2015 Time: 7:00 a.m. Location: Meeting Room A — City Hall

Economic Development Committee Meeting Date: Thursday, March 12, 2015 Time: 7:00 a.m. Location: Meeting Room A — City Hall

Job OpportunitiesADMINIsTRATIvE CO-ORDINATOR

Community Development Parks & RecreationCompetition Number: 2015-14

DUTIEs AND REsPONsIBILITIEs:• Maintains Department administration by developing, organizing and coordinating

administrative procedures, policies, operations, and resources and providing administrative assistance to staff.

• Provides excellent customer service while answering phone calls, taking messages, greeting the public, handling customer complaints and inquiries.

• Keeps management informed by reviewing and analyzing financial reports; summarizing information; identifying trends.

• Co-ordinates the assignments and monitors the duties of the Cemetery and Marketing Assistant.

• Providing on the job training and orientation of new employees to Department policies.• Prepares meeting packages and attends meetings as required to take minutes.• Maintains Yorkton Cemetery administration receiving inquiries and preparing contracts,

work orders and invoices for plot purchases, interment bookings, monument installations, genealogical requests and Cemetery plot reclamations and communicate same to Parks Branch when and where necessary.

• Co-ordinates the Cemetery Plot Reclamation process and ensure required legislation is followed.

• Monitors Deer Park revenues by recording and balancing Deer Park daily cash reports and monthly reconciliations and advise the Director of any irregularities.

• Co-ordinates and monitors Department accounts receivable, and initiate the collection process as required.

• Assists with payroll duties.• Co-ordinates the creation and development of advertisements, brochures, poster, media

releases, newsletters, Leisure Guide and other related marketing initiatives.• Co-ordinates and monitor the Department Visual Identity program and advise staff of any

irregularities.

QUALIFICATIONs:• Administrative Diploma with 7 years of experience.• Demonstrated knowledge of Microsoft Programs including Excel, Word, Outlook and

Access. Familiarity with Vadim software systems is an asset.• Knowledge of accounting, administrative and data management procedures and practices.• Knowledge of clerical procedures and practices.• Good problem solving analysis and decision making skills.• Excellent verbal and written communication skills• Excellent organizational skills• Ability to work with minimal supervision• Possess and maintain RCMP security clearance.

For additional information regarding this employment opportunity, visit the City of Yorkton’s website at www.yorkton.ca/employment

Interested applicants are asked to submit a detailed resume complete and cover letter quoting competition number 2015-14 by 4:00 p.m. on Friday, March 13, 2015 to:

Kaylee Diduck- Human Resources AdvisorHuman Resources DepartmentBox 400, 37 Third Avenue NorthYorkton, SK S3N [email protected] Fax: 306-786-6880

The City of Yorkton wishes to thank all prospective applicants; however only those candidates selected for an interview will be contacted.

Finance AssistantFinance Department

Competition Number: 2015-15

Reporting to the City Controller, the Finance Assistant performs a wide variety of financial duties assisting various positions within the Finance Department.DUTIEs AND REsPONsIBILITIEs:• Support internal control of all financial operations• Set up and maintain accurate records of lease contracts• Responsible for the collection of mobile home revenue and consultation with tenants• Liaise with various departments to solve problems and assist with month end balancing • Create and maintain various databases; prepare correspondence and reports as required• Cross train in various positions within the Finance Department to provide coverage in these

areas• Any other duties and projects as assigned by the City of Yorkton Controller QUALIFICATIONs:• Excellent communication and public relations skills.• Post Secondary education in a related Business/Administration Diploma Program• Proficient knowledge of Microsoft Office applications; including advanced excel

spreadsheet skills• Knowledge and ability to interpret legislation, agreements/leases and processes• Experience with municipal software is an asset.• Possess and maintain RCMP security clearance.

If you are interested in pursuing this opportunity, please forward your resume and cover letter quoting competition number 2015-15, no later than Friday, March 6, 2015 at 4:00pm to:

Kaylee Diduck– Human Resources Advisor Box 400 – 37 Third Avenue NorthYorkton, Saskatchewan S3N 2W3Fax: 306-786-6880 Email: [email protected]

The City of Yorkton wishes to thank all prospective applicants; however, only those selected for an interview will be contacted.

Public Notice

The City of Yorkton Economic Development Department would like to remind our valued business owners that 2015 Business License renewal invoices must be paid in full for the current year, prior to midnight March 31, 2015.

To avoid a last minute rush, all business owners are encouraged to renew their business licenses in a timely manner.

Business License Renewal Deadline March 31st

• Job Opportunity- Assistant Director of Public Works• Job Opportunity- Seasonal- Parks & Arena Technical Level I, II, III

OR IvFor additional information regarding these employment opportunities, visit the City of Yorkton’s website at www.yorkton.ca/employment or you can pick up a copy of the job posting at the Human Resources Department - City Hall.The City of Yorkton thanks all applicants; however only those selected for an interview will be contacted.

Other Job Opportunities

Exercising water valves (opening and closing to ensure proper operation) will continue throughout the city over the next few weeks. Work will start in the south west corner and move eastward. Residents may experience a little discolouration in their water, and if that occurs taps should be run till water clears (about one minute). Work should be complete by March 13, 2015.

Water valve Exercising

Bylaw No. 3/2015 – Proposed Rezoning to Allow for Commercial DevelopmentAmendment to Zoning Bylaw No. 14/2003

Legal Description(s): Block B, Plan 101440448 in Pt. NW 3-26-4-W2Civic Address(es): N/ACurrent Zoning: C-3 City Centre Commercial and PR-1 Parks and Recreation

with Future Development OverlayProposed Zoning: Remove “Future Development” OverlayDetails: The applicant proposes to remove the Future Development Overlay. The purpose is to allow for near-term development of an Agricultural Sales and Service use, which would be constructed in the north-westerly 20 acres of the 96 acre site. Parks and Recreation zoning will be retained for the existing low-lying, treed area which is an extension of the Hopkins Lake / Jaycee Beach area.The property is designated for commercial use in the Official Community Plan (OCP). The amendments will be publicly advertised before Council makes their final decision.Information: To view the proposed bylaw, visit our website at www.yorkton.ca. There is a link to Public Notices on the home page. Questions regarding the proposed bylaw may be directed to:

Michael Eger, PlannerPhone: 306-786-1730Email: [email protected]

Public Hearing: City Council will hear all persons who are present and wish to speak to the proposed amendment on Monday, March 9, 2015 at 5:00 p.m. in City Hall Council Chambers, Yorkton, sK.If you wish to provide written comments for Council’s consideration, they must be submitted by 12:00 p.m. (noon) on Thursday, March 5, 2015. Written submissions must be directed to:

Kathy Ritchie, City ClerkBox 400, 37 Third Avenue NorthYorkton, SK S3N 2W3

Saskatchewan Lotteries Community Grant Program

Funding for initiatives that assist in the development of sport, culture, and recreation programs. Community Development, Parks and Recreation administers this grant on behalf of Saskatchewan Lotteries Trust Fund.

Upcoming deadline is April 1, 2014 at 4:00 p.m.

Download applications and guidelines from our website at www.yorkton.ca Call 786-1750 for more information.

Call 306-786-1750 for more information.



March 4, 2015 - March 10, 2015


Request for ProposalsRequest for Proposals

Request for Tenders

Request for Quotation

DEER PARK FOOD CATERING SERVICEProposals must be received before 12:00 p.m. on March 27, 2015Please send sealed proposal clearly marked Deer Park Food Catering Services to:

Department of Community Development, Parks & RecreationCity of YorktonBox 400Yorkton, SaskatchewanS3N 2W3

Details of Proposal:Contract Period: One year contract with an option to renew.Site Visitation required. Please contact Allan Sauser, Director of Golf Operations at 306-621-6269Preference will be given to contractors with experience in the food service industry.Specifications are available at: Community Development, Parks & Recreation Office located at the Gallagher Centre, 455 Broadway Street West, Yorkton, Saskatchewan.Proposals shall remain open for acceptance by the City and irrevocable for thirty (30) calendar days following the date specified for closing.Proposals received after the date and time specified for closing will be marked late and returned unopened.Contact Person:Enquiries regarding the procedure and particulars should be directed to:

Darcy McLeod, Director of Community Development, Parks & RecreationCity of YorktonPhone: 306-786-1750Fax: 306-786-6880Email: [email protected]

The City reserves the right to reject any or all proposals. Lowest or any proposal not necessarily accepted.

FARREll AGENCIES ARENA SCOREbOARDProposals must be received before 4:00 p.m. on March 27, 2015Please send sealed proposal clearly marked Farrell Agencies Arena Scoreboard:by Mail to: In Person/Courier to:City of Yorkton Community Development, Parks & Recreation Department P.O. Box 400 Administration OfficeYorkton, Saskatchewan 455 Broadway Street West (Gallagher Centre)S3N 2W3 Yorkton, SK; S3N 2W3Details of Proposal:Qualified firms are invited to submit proposals for the replacement of the existing four-sided hockey scoreboard located in the Farrell Agencies Arena at the Gallagher Centre in Yorkton, Saskatchewan, with a new four-sided LED hockey scoreboard.Proposals shall remain open for acceptance by the City and irrevocable for thirty (30) calendar days following the date specified for closing.Proposals received after the date and time specified for closing will be marked late and returned unopened.The Contractor is required to have a Health & Safety Program and to provide a copy to the City. In the absence of their own Health & Safety Program, the Contractor must follow the City’s Health & Safety Program applicable to the Department for which they are hired.The Contractor must provide the City with a Letter of Good Standing with WCB.Specifications available at:

Community Development, Parks & Recreation Department Administration Office455 Broadway Street West (Gallagher Centre)Yorkton, Saskatchewan S3N 2W3

Contact Person:Enquiries regarding the procedure and particulars should be directed to:

Darcy McLeod, DirectorCommunity Development, Parks & Recreation City of YorktonPhone: 306-786-1750Email: [email protected]


DATA STORAGE AREA NETWORKProposals must be received before 4:00 p.m. on March 12, 2015Please send proposals to [email protected]. To verify receipt, an auto reply will be sent.Details of Proposal:The City of Yorkton must replace its existing Data Storage Area Network (SAN) with a new one that has more speed, more features, and greater capacity. Specifications are available at: www.yorkton.ca/tenders/Proposals shall remain open for acceptance by the City and irrevocable for thirty (30) calendar days following the date specified for closing.Proposals received after the date and time specified for closing will be marked late and returned unopened.Contact Person:Enquiries regarding the procedure and particulars should be directed to:

Kelly KabanCity of YorktonPhone: 306-786-1729Fax: 306-786-6880Email: [email protected]


AIRPORT APRON ExPANSION Sealed tenders, marked “2015 Airport Improvements – Apron Expansion” will be received at the Planning and Engineering Office at 2nd Floor, City Hall, 37 Third Avenue North at the City of Yorkton until 2:00 p.m., local time, on Thursday, March 5, 2015. Bids received after the specified date and time will be returned to the bidder unopened. Tender documents may be obtained by bona fide bidders at Planning and Engineering department or at www.sasktenders.gov.sk.ca. Tender document can be examined at the City of Yorkton City Hall. An optional pre-tender meeting will be held at City Hall on Friday, February 27, 2015 at 10:00 a.m., local time with the invited proponents for the purpose of responding questions.Technical inquiries by the bidders are to be directed in writing to Moshiur Rahman, at City Hall, Fax 306-786-6880. Tender must be accompanied by a bid security in the form of a Bid Bond or certified cheque in the amount of 10% of the tender price, payable to City of Yorkton and a consent of Surety to furnish a performance Bond and Labour and Materials Payment Bond each in the amount of 50% of the tender price.Note: Commencement of the project depends on the grant approval of CAP (Community Airport Partnership) program managed by Saskatchewan Ministry of Highways and Infrastructure, the Ministry, and the project approval by the City Council, the Council. The project will be forfeited if the Ministry does not approve CAP funding and/or the Council does not approve the project.

Moshiur Rahman, P.EngCity Engineer, CITY OF YORKTONP.O. Box 400, 37 3rd Ave. N.YORKTON, SK, S3N 2W3Phone: 306-786-1733Fax: 306-786-6880

The City of Yorkton reserves the right to reject any or all tenders, and the lowest tender will not necessarily be accepted.

AIRPORT CRACK SEAl PROGRAM Offer must be received by 2:00 p.m., local time, on Thursday, March 5, 2015. Offer received after the specified date and time will be returned to the bidder unopened. Please forward sealed quotation clearly marked “2015 Airport Crack Seal Program” to:

Moshiur Rahman, P.EngCity Engineer, Planning and Engineering DepartmentCity of YorktonP.O. Box 400, 37 3rd Ave. N.Yorkton, SK, S3N 2W3Phone: 306-786-1733Fax: 306-786-6880

Bona fide bidders may obtain documents for quotation at the Planning and Engineering Department or at www.sasktenders.gov.sk.ca. Technical inquiries by the bidders are to be directed in writing to Moshiur Rahman, at City Hall, Fax 306-786-6880. Condition:Commencement of the project depends on the grant approval of CAP (Community Airport Partnership) program managed by Saskatchewan Ministry of Highways and Infrastructure and the project approval by the City Council. The project will be forfeited if the Ministry does not approve CAP funding and/or the Council does not approve the project.The City of Yorkton reserves the right to reject any or all quotes, and the lowest quote will not necessarily be accepted.

GAllAGhER CENTRE CONDENSER STANDProposals must be received before 2:00 p.m. on March 27, 2015Please send sealed proposal clearly marked Gallagher Centre Condenser Stand to:by Mail: In Person:City of Yorkton Administration OfficeP.O. Box 400 Community Development, Parks & RecreationYorkton, Saskatchewan 455 Broadway Street West (Gallagher Centre)S3N 2W3 Yorkton, SKDetails of Proposal:The Gallagher Centre is seeking proposals to design, supply and install a new condenser stand for the Farrell Agencies Arena. Proposals are to include engineered design of said stand, the registration of ammonia piping with TSask, build and installation of the stand as per CWB specs, and all welding, electrical and hoisting involved in the process of removing the old stand and installing the new.Specifications are available at: Community Development, Parks and Recreation Office 455 Broadway St West, Yorkton, SK or email [email protected] shall remain open for acceptance by the City and irrevocable for thirty (30) calendar days following the date specified for closing.Proposals received after the date and time specified for closing will be marked late and returned unopened.The Contractor is required to have a Health & Safety Program and to provide a copy to the City. In the absence of their own Health & Safety Program, the Contractor must follow the City’s Health & Safety Program applicable to the Department for which they are hired.The Contractor must provide the City with a Letter of Good Standing with WCB.Contact Person:Enquiries regarding the procedure and particulars should be directed to:

Paul Keys, Gallagher Centre General ManagerCity of YorktonPhone: 306-786-1742Fax: 306- 621-4261Email: [email protected]


NuISANCE WIlDlIFE CONTROl CONTRACTORProposals must be received before 2 p.m. on March 18, 2015, local time.Please send sealed proposal clearly marked Nuisance Wildlife Control to:

Department of Community Development Parks & RecreationCity of YorktonBox 400Yorkton, SaskatchewanS3N 2W3

Details of Proposal:The City of Yorkton is looking for Nuisance Wildlife Officers to provide related pest control services within the boundaries of the City of Yorkton. Interested persons must meet the requirements outlined in the City of Yorkton Firearms Bylaw #1/2015.Specifications are available at: Community Development Parks & Recreation - Parks & Arena Branch Office. Located at 263 Myrtle Ave., between the hours 7:00 am - 3:30 pm Monday to FridayProposals shall remain open for acceptance by the City and irrevocable for thirty (30) calendar days following the date specified for closing.Proposals received after the date and time specified for closing will be marked late and returned unopened.Contact Person:Enquiries regarding the procedure and particulars should be directed to:

Merv Doering, Parks & Arena ManagerCommunity Development Parks & RecreationParks and Arena BranchCity of Yorkton, Yorkton, SKPhone: 306-786-1780Email: [email protected]





March 4, 2015 - March 10, 2015

Request for QuotationAiRpoRt ApRoN EDgE LightiNg

Offer must be received by 2:00 p.m., local time, on thursday, March 5, 2015. Offer received after the specified date and time will be returned to the bidder unopened. Please forward sealed quotation clearly marked “2015 Airport Apron Edge lighting” to:

Moshiur Rahman, p.EngCity Engineer, Planning and Engineering DepartmentCity of YorktonP.O. Box 400, 37 3rd Ave. N.Yorkton, SK, S3N 2W3Phone: 306-786-1733Fax: 306-786-6880

Bona fide bidders may obtain documents for quotation at Planning and Engineering department or at www.sasktenders.gov.sk.ca. Technical inquiries by the bidders are to be directed in writing to Moshiur Rahman, at City Hall, Fax 306-786-6880. Condition:Commencement of the project depends on the grant approval of CAP (Community Airport Partnership) program managed by Saskatchewan Ministry of Highways and Infrastructure and the project approval by the City Council. The project will be forfeited if the Ministry does not approve CAP funding and/or the Council does not approve the project.The City of Yorkton reserves the right to reject any or all quotes, and the lowest quote will not necessarily be accepted.

AiRpoRt FENCiNg pRogRAM Offer must be received by 2:00 p.m., local time, on thursday, March 5, 2015. Offer received after the specified date and time will be returned to the bidder unopened. Please forward sealed quotation clearly marked “Airport Fencing program-2015” to:

Moshiur Rahman, p.EngCity Engineer, Planning and Engineering DepartmentCity of YorktonP.O. Box 400, 37 3rd Ave. N.Yorkton, SK, S3N 2W3Phone: 306-786-1733Fax: 306-786-6880

Bona fide bidders may obtain documents for quotation at Planning and Engineering department or at www.sasktenders.gov.sk.ca. Technical inquiries by the bidders are to be directed in writing to Moshiur Rahman, at City Hall, Fax 306-786-6880. Condition:Commencement of the project depends on the grant approval of CAP (Community Airport Partnership) program managed by Saskatchewan Ministry of Highways and Infrastructure and the project approval by the City Council. The project will be forfeited if the Ministry does not approve CAP funding and/or the Council does not approve the project.The City of Yorkton reserves the right to reject any or all quotes, and the lowest quote will not necessarily be accepted.

Documents

Next City Council Meeting Monday, March 9, 2015 5:00 p.m. · Next City Council Meeting Monday, March 9, 2015 5:00 p.m. March 4, 2015 - March 10, 2015 Did you know.....all City News