New Procedures for Sourcing Public Works Construction

Webinar Presentors: Richard Sawyer / GSFIC Darryl Mitchell / SPD

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Purpose and Objectives of this Webinar

Purpose

Introduce State Agencies to new procedures for sourcing Public Works Construction projects that exceed Agency Delegated Purchase Authority (DPA) as a result of the transfer of specific procurement responsibilities from DOAS to GSFIC

Objectives

▪ Define Public Works Construction ▪ Highlight key factors influencing the decision to transfer

procurement responsibility   ▪ Highlight benefits and enhanced services▪ Discuss new procedures for processing public works

construction procurements that exceeds Agency DPAs▪ Conduct “walk-through” of new procedures

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Definition

Public Works Construction as defined by State Law {O.C.G.A 36-91-2 (12)} encompasses the building, altering, repairing, improving, or demolishing of any public structure or building or other public improvements of any kind to any public real property other than those projects covered by Chapter 4 of Title 32 (State, County and Municipal Road Systems). Such term does not include the routine operation, repair, or

maintenance of existing structures, buildings, or real property.

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Key Decision FactorsPrimary motivation for transfer of procurement responsibility is to provide an enhanced experience to our Agency customers while simultaneously improving the effectiveness of construction related procurements

Why GSFIC? ▪ Construction procurement and administration is “core function” of

GSFIC’s Construction Division▪ Extensive experience in construction management services▪ Staffed with construction contract specialists, project managers,

engineers and architects ▪ Resident technical expertise in planning, design and

administration of construction projects▪ Offers other project-related services, program development,

project management, and specification/plan review. ▪ Currently works regularly with many of the Agencies on larger

construction projects

Memorandum of Agreement signed Dec 2007Official Transfer Date: 1 January 2008

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Benefits and Enhanced Services

MORE FLEXIBILITY ▪ Agencies can choose to work with GSFIC in the same

manner as they have with DOAS, or utilize GSFIC assistance.

For example, Agencies not required to have completed “Project Manual” prior to submitting requirements. GSFIC can engage and assist “at any phase” of the project.

▪ GSFIC will utilize a construction contract essentially the same as DOAS, so Agencies are already familiar with it.

▪ Agencies will have more options, both in available contract documents and construction delivery methods.

▪ No Change Order approval required

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New Procedures

• Biggest change is the “manner” in which Agencies “communicate and submit” their construction requirements into the procurement process

• Rest of the process basically unchanged • GSFIC Agency Request Form

▪ Straight-forward, customer friendly▪ Questionnaire format ▪ Available on the web at http://gsfic.georgia.gov

• Under News and Events; Click DOAS Transfers Agency Construction Procurement Responsibilities to GSFIC

▪ Designed to assess specific project needs▪ Customized total procurement solution for each customer

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GSFIC Website

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WEBLINK http://gsfic.georgia.gov/00/channel_title/0,2094,77323081_101950022,00.html

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GSFIC WebsiteAgency Request Form- Key Elements

• Description of Proposed Construction Project• Estimated Project Cost• Proposed Funding Source• Agency Documents Currently Developed/Available• “Select” Types of GSFIC Services Requested

▪ Procurement Services - Construction

▪ Procurement Services - Design

▪ Programming / Project Development Assistance

▪ Design Review Assistance

▪ Project Management

▪ Other

• Agency Authorization Signature Required

SUBMIT FORM TO:

Jim Hyde, GSFIC Bidding Manager, jhyde@gsfic.ga.gov or fax (404) 463-5699

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Summary

• Transfer provides enhanced service levels and improved effectiveness in the area of public works construction procurement

• Primary change involves method for submitting requirements• GSFIC Agency Request Form assessable on-line:

http://gsfic.georgia.gov/00/channel_title/0,2094,77323081_101950022,00.html

Send complete form to:

Jim Hyde, GSFIC Bidding Mgr at jhyde@gsfic.ga.gov

or fax (404) 463-5699

• Effective Date: 1 February 2008• Changes to GPM NLT 29 February 2008

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Questions?

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