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New Jersey Department of Education - Office of School Preparedness & Emergency Planning
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
• City Council appropriated $2M on March 20, 2018
• As of August 1, 2018, CPS has spent/encumbered $400,000
“No Trespassing” signage installed at all secondary schools
Installation of an access control system at each school’s front
entry (buzzer, intercom, camera, and door latch release)
o Cabling (completed at all school buildings)
o Installation of device (completed at 12 school buildings)
o Testing
o Training of staff
o Some hardware and door replacements are necessary
(estimated $250,000)
Repair and/or replacements of security cameras (underway)
Safety and Security Funds
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
Safety Priorities Utilizing One-Time Funds
AREA OF NEED ESTIMATED
COSTS ($)
Security Cameras – Replacements/Repair 350,000
Security Cameras – Upgrades/New 350,000
Security Cameras – Servers/DVR’s 250,000
Front Door Access Control System (buzzer, audio, video,
latch release)
1,200,000
IP Phone Systems 1,740,000
PA Systems 2,295,000
Sound Systems (auditorium, cafeteria, gymnasium, stadiums) 739,500
IT Servers 845,470
TOTAL 7,769,970
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
Members of the School Safety Taskforce
Dr. Jacqueline Miller, Assistant Superintendent for
Student Services, Co-Chair
Mr. Bob Geis, Deputy City Manager, Co-Chair
Ms. Paige Stutz, Assistant Superintendent for
Operations
Colonel Kelvin Wright, Chief of Police
Mrs. Kate Pitchford, Director of Information Technology Major Tim Breslin, Bureau Commander
Mr. Wayne Martin, Director of Student Services Captain Joe Ishmael, Chesapeake Police Dept.
Mr. Jim Ward, Director of Risk Management Lt. Mike Streetman, Executive Officer
Dr. Angie Smith, Public Information Officer Stg. Steve Callow, Investigations Bureau
Mr. Richard Oss, Supervisor of Safety and Security Mr. Carl Lee, Crime Prevention Through Environmental
Design
Dr. Brooke Rudis, Supervisor of Pupil Discipline Deputy Fire Marshal Ron Page, Chesapeake Fire Dept.
Mr. Kevin Cole, Supervisor of Student Services Mr. Rob Braidwood, Deputy Emergency Management
Coordinator
Ms. Yvette Lagares, Pupil Discipline Analyst Mrs. Amy Floriano, Assistant Commonwealth Attorney
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
To focus on school safety preparedness
by reviewing and evaluating
Chesapeake Public Schools safety plans
to ensure that they are suitable for any
emergency situation that might occur on a
Chesapeake Public School Campus
Our Mission
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
Snapshot of our School Division
• Seventh largest school division in the state
• Optimize School Safety
• 40,000 students
• 56 educational buildings throughout the City, 28 elementary, 10 middle, 7 high, 2 special centers, and 9 support/annex buildings
• 6.5 million square footage of space throughout the school division
• 557 school buses that cover approximately 4.2 million miles annually
• 2800 distinct classrooms and labs, not including common areas such as cafeterias, restrooms, auditoriums, etc.
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
Infrastructure Recommendations
Reviewed Recommendation Status
Alarms All schools should have a feature
that alerts first responders
Currently being
explored
Entry &
Notification
System
All schools should have a buzzer,
video, and intercom system
AI Phones are
currently being
installed at all
schools
Public
Address
System
All schools should have working
outside speakers for the Public
Address system
In Progress
All schools should have bullhorns Completed
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
Infrastructure Recommendations
Reviewed Recommendation Status
Physical
Security
All lighting in and around each school building
should be working order
Completed
School Security Officers should receive
additional training provided by our own
Chesapeake Police Department
In Progress
There should be additional police patrolling
and presence at and around all schools while
school is in session (Marked cars positioned
at schools)
Completed
Spring 2018
Review and address efficient and safe parent
drop-off/pickup locations
In Progress
Security personnel are needed at all
secondary schools before and after the
instructional day
Exploring
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
Reviewed Recommendation Status
Telephone
Systems
All phones should be IP phones In Progress
There should be easy procedures that are
readily available for tracing phone calls
In Progress
Tip Line There should be an Anonymous Tip Line
available for reporting school safety
matters
Completed
Video
Cameras
Video access to school cameras should be
readily available to the police department
for cases of emergency
In Progress
All schools should utilize digital video
equipment
In Progress
Infrastructure Recommendations
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
Reviewed Recommendation Status
Buses There should be a designated channel for
Transportation to immediately
communicate with Police Dispatch
Currently
being
implemented
All bus drivers and bus assistants should
be trained in school safety
Currently
being
implemented
Cafeteria All school nutrition employees should be
familiar with emergency procedures and
lockdown drills
Currently
being
implemented
All school nutrition employees in every
school should be familiar with school
safety emergency plans for breakfast and
lunch
Currently
being
implemented
Infrastructure Recommendations
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
Procedure Recommendations
Reviewed Recommendation Status
Classrooms All classroom doors will be locked throughout
the day
Implemented
Spring 2018
All rooms throughout the building where
students, teachers, and guests occupy should
have safety procedures for lockdown
situations clearly posted
Currently being
implemented
Lockdowns All school staff, including substitutes,
custodians, and cafeteria workers should be
familiar with the procedures for the three
levels of lockdowns
In Progress
All schools are to have a fully equipped,
ready to launch, designated Holding Room
(room designated primarily for administration,
police, and fire to use as a center of operation
Currently being
explored
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
Reviewed Recommendation Status
Public
Awareness
The community should be notified prior to
conducting any lockdown drills
In
Progress
The Parent Alert System (PAS) is over
utilized by schools and should only be used
to relay important messages to parents
In
Progress
A safety campaign should be implemented
to advise, update, and share important
safety messages that will help to keep our
students, parents and staff well informed
and engaged in helping to keep our schools
a safe place for learning.
In
Progress
Procedure Recommendations
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
No trespassing
signs installed
at all entrances
and exits
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
AIPhone, buzzer and audio systems are
currently being installed in all of our schools
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
Lockdown
level signs
are being placed
in all rooms
throughout
each building
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
Welcome visitor
signs in English and
Spanish will be
displayed on all
doors directing
visitors to report to
the security desk to
check in
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
One entrance for all
visitors during the
instructional day
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
All door windows
to have coverings
that can be easily
pulled down
in an emergency
Magnet strips cover locked doors that
can be easily removed in the event of an
emergency – Many schools are utilizing
some form of magnets for doors
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
Older schools have created Welcome Desks as barriers to
prevent access to the building without checking in
Newer schools have vestibules
between the entrance and the office area
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
What more are we doing to keep everyone safe?
• Administrators and School Resource Officers participated in the
first of many safety training sessions.
• Last week, our administrators were given a preview of the Active
Threat Training that will be taking place at Hickory High School in
August of 2019.
• Last week many from our division attended the 2018 School
Safety Training Forum hosted by the Department of Criminal
Justice.
• We are currently in the process of hiring a Safety Supervisor.
This persons’ sole job responsibility will center around school
safety.
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
The School Safety Taskforce will continue to
meet on a regular basis to reviewing what has
been implemented, what is being explored and
reviewing relevant research on school safety.
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency PlanningSAFETY ADDENDUM
Information included on the
following slides provide the
reader with a detailed report of
the safety practices and
protocols already in place
throughout our school system
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency PlanningSafety Update
August 13, 2018
Timeline of Events
• December 2012
School Tragedy at Sandy Hook Elementary
• January 2013
Governor Bob McDonnell issues Executive Order
57, which created a taskforce to conduct an
extensive review of school safety research and
policy, and to provide recommendations and
proposals to enhance school and campus safety.
• There were a total of 61 recommendations
(out of the 61, 7 of the recommendations were for
higher education exclusively)
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
Three Working Groups were formed:
• Education – 5 recommendations for K-12
CPS implemented all five recommendations
o Definition of Bullying
o Convene a Safety Audit Planning Team
o Conduct Lock-Down/Intruder School Drills
o Anti-Bullying Training
o Safety and Security Grant
• Mental Health – 5 recommendations for K-12
CPS implemented all five recommendations
o Suicide Prevention
o Child/Adolescent Outpatient and Psychiatric Outpatient Services
o Mental Health First Aid
o Adult Outpatient and Psychiatric Services
o Law-Enforcement Assessment (Drop-off) Centers
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
Three Working Groups were formed (Continued)
• Public Safety – 41 Recommendations for K-12
CPS implemented most of the recommendations
o Lock-down Drills Mandated
o Designation of Emergency Manager for Schools
o Juvenile Records Information Sharing
o Critical Incident Response Model Curriculum
o Mandatory Establishment of Security and
Vulnerability Checklists and Sharing Crisis
Management Plans with Law Enforcement and
First Responders
o Grant Funding for Facility Upgrades
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
Three Working Groups were formed (Continued)
Public Safety – 41 Recommendations for K-12 (Continued)
o Mandated Report Threat Assessment Analysis
o Mandated K-12 Threat Assessment Teams
o Additional Conferences by the Virginia Center for
School Safety
o Directs the Virginia Center for School safety to host
the following trainings: Mental Health 101 and School
Safety Audit Team Training
o New School and Campus Construction and
Renovation Conceptual Phase Plan Review
o New K-12 Construction and High Learning Access
Control
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
Three Working Groups were formed (Continued)
Public Safety – 41 Recommendations for K-12 (Continued)
o Stakeholder Input into School Design and Security
Planning
o Data Exchange Related to Potential Threats
o Communicating over Common Voice Communication
System*
o Inclusion of School Division in Public Safety Voice
Communications Systems*
o Data Sharing between Public Safety and Schools*
o Code Development Process
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
Three Working Groups were formed (Continued)
Public Safety – 41 Recommendations for K-12 (Continued)
o Local Design Group Formation
o Training for Recommendation Implementation
o Standing School and Campus Safety Committee
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
Fast ForwardTimeline
• February 14, 2018 Mass shooting at Parkland’s Marjory Stoneman Douglas
High School
• March 12, 2018 Joint meeting with city and school leaders to address
school safety o Resulted in the formation of the School Safety Taskforce
made up of individuals from the school, city, police, fire, emergency management, commonwealth attorney’s office (we plan to add administrators, students and parents this upcoming year)
o The Taskforce has been actively working behind the scenes to ensure that safety measures and protocols are in place citywide
o March 21, April 18, May 16, June 28 and the next meeting will be held on August 23.
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
What has the School Safety Taskforce been doing
to keep our students safe?
First we looked at what we are already doing:
• AEDs – All school buildings have at least two AEDs located throughout each facility
• After School events – Administrators at any CPS school may request police officers through the Office of Student Activities
• Bus Safety All buses are equipped with cameras and audio as
well as a GPS tracking system Evacuation drills are practiced twice a year, the first
happening the first 30 days of school
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
• All visitors must provide identification and utilize the Visitor Information System called Raptor.
• Safe Schools and Crisis Management Plans must be updated and reviewed every year
• Safety Inspections are held regularly to detect and eliminate safety hazards
• School Resource Officers are full-time in all high schools and 6 of our middle schools (in their 2018-19 Budget the City has budgeted to add 4 more SROs once they completed training
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
• All staff are required to wear Identification Badges, including substitutes.
• The Student of Code of Conduct handbook is provided to every student the first day of school.
• Threat Assessments are conducted by a Threat Assessment Team consisting of five members: Administration, teacher, school counselor, and an SRO.
• There are security cameras strategically placed throughout each school building.
• The Police Department and the Department of Student Services meet quarterly to exchange information and discuss safety, these meetings are planned to continue
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
The next area we looked at were what other types of safety measures were needed in our
school buildings.
Through the Taskforce’s work, two overarching areas of safety emerged:
1. Infrastructure
2. Procedures
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
Infrastructure Recommendations
Reviewed Recommendation Status
Alarms All schools should have a
feature that alerts first
responders
Currently being
explored
Entry &
Notification
System
All schools should have a
buzzer, video, and intercom
system
AI Phones are
currently being
installed at all
schools
Public
Address
System
All schools should have working
outside speakers for the Public
Address system
In Progress
All schools should have
bullhorns
Completed
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
Infrastructure Recommendations
Reviewed Recommendation Status
Physical
Security
All lighting in and around each school building
should be working order
Completed
School Security Officers should receive
additional training provided by our own
Chesapeake Police Department
In Progress
There should be additional police patrolling and
presence at and around all schools while school
is in session (Marked cars positioned at schools)
Completed
Spring 2018
Review and address efficient and safe parent
drop-off/pickup locations
In Progress
Security personnel are needed at all secondary
schools before and after the instructional day
Exploring
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
Reviewed Recommendation Status
Telephone
Systems
All phones should be IP phones In Progress
There should be easy procedures that
are readily available for tracing phone
calls
In Progress
Tip Line There should be an Anonymous Tip
Line available for reporting school
safety matters
Completed
Video
Cameras
Video access to school cameras should
be readily available to the police
department for cases of emergency
In Progress
All schools should utilize digital video
equipment
In Progress
Infrastructure Recommendations
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
Reviewed Recommendation Status
Buses There should be a designated channel
for Transportation to immediately
communicate with Police Dispatch
Currently
being
implemented
All bus drivers and bus assistants should
be trained in school safety
Currently
being
implemented
Cafeteria All school nutrition employees should be
familiar with emergency procedures and
lockdown drills
Currently
being
implemented
All school nutrition employees in every
school should be familiar with school
safety emergency plans for breakfast and
lunch
Currently
being
implemented
Infrastructure Recommendations
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
Procedures Recommendations
Reviewed Recommendation Status
Classrooms All classroom doors will be locked throughout
the day
Implemented
Spring 2018
All rooms throughout the building where
students, teachers, and guests occupy should
have safety procedures for lockdown
situations clearly posted
Currently being
implemented
Lockdowns All school staff, including substitutes,
custodians, and cafeteria workers should be
familiar with the procedures for the three
levels of lockdowns
In Progress
All schools are to have a fully equipped,
ready to launch, designated Holding Room
(room designated primarily for administration,
police, and fire to use as a center of operation
Currently being
explored
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
Reviewed Recommendation Status
Public
Awareness
The community should be notified prior to
conducting any lockdown drills
In
Progress
The Parent Alert System (PAS) is over
utilized by schools and should only be
used to relay important messages to
parents
In
Progress
A safety campaign should be
implemented to advise, update, and share
important safety messages that will help
to keep our students, parents and staff
well informed and engaged in helping to
keep our schools a safe place for
learning.
In
Progress
Procedures Recommendations
New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning
The School Safety Taskforce will continue to meet on
a regular basis to reviewing what has been
implemented, what is being explored and reviewing
relevant research on school safety.