New Faculty OrientationSeptember 15, 2009

Susan S. Williams, Vice ProvostWilliams.488@osu.edu

Joining the Ohio State Faculty in 2009

Ohio State in a Time of Transition

• Moving to semesters as of fall 2012

• Arts and Sciences colleges merging into one unit

• Completion of Thompson Library renovation and the Ohio Union

• Digital Initiatives

First Year Orientation 2009

Faculty at Ohio State

• 18 Colleges

• 110 TIUs (Tenure Initiating Units)

• Joint appointments

• 65 Centers and Institutes

Ohio State around the State

New Faculty Orientation 2009

Multiple Tracks

• Regular Faculty

• Tenure Track

• Clinical Track

• Research Track

• Auxiliary Faculty

• Lecturers, visiting, adjunct

Regular Tenure Track Faculty

• Professor: 1,164

• Associate Professor: 964

• Assistant Professor: 815

• Instructor: 19

• Total: 2,962

Regular Clinical Track Faculty

• Approved in 11 colleges

• Professor: 67

• Associate Professor: 150

• Assistant Professor: 327

• Instructor: 7

• Total: 551

Regular Research Track Faculty

• Approved in 10 colleges

• Professor: 4

• Associate Professor: 4

• Assistant Professor: 58

• Total: 66

President Gee’s Strategic Goals

• Forge One Ohio State University

• Put Students First

• Focus on Faculty Success

• Recast our Reearch Agenda

• Commit to our Communities

• Simplify University Systems and Structures

Focus on Faculty Success

• Aligning individual needs with institutional goals

• Retention is a key goal: we want you to thrive here

• Flexible careers

• Opportunities for continued professional development

University General Standards

• Substantial strength in areas of responsibility

• Teaching, research, service, clinical care, clinical teaching

• Strength in all levels of teaching

• Focused program or Research/Scholarship or Creative Work (tenure track)

• A Record that predicts continued professional growth and productivity.

So, We Expect of You

• Initiative and self motivation

• Willingness to accept constructive criticism and advice

• Interest in students and commitment to high quality teaching

In Return, You Can Expect

• Assistance in understanding expectations, standards of excellence

• Reasonable assignments/work load

• Support

• Meaningful annual reviews

• Opportunities

Key Resources

• Faculty in your field

• Chair/director

• Dean/associate dean(s)

• Office of Academic Affairs (Provost’s Office)

• Human Resources/Fiscal officer

• Research officer

What’s Important to Know?

• University Rules

• Promotion and Tenure (P&T)

• Very de-centralized—Primacy at TIU

• Department Pattern of Administration and Appointments, Promotion and Tenure Document—key documents

• OAA Policies and Procedures Handbook (http://oaa.osu.edu/OAAP_PHandbook.php)

Extending the Tenure Clock

• Three ways to extend tenure clock:

• Birth/adoption of child (guaranteed but must notify your chair/dean)

• Adverse events beyond one’s control—need support of department/dean

• Part-Time (currently 47 faculty take this option)

Exclusion of Time from the Probationary Period

• Both men and women can and have used this rule

• Can be used to extend the probationary period, in one year increments, for up to three years for:

• Child birth or adoption—GUARANTEED

• Personal illness

• Care of an ill or seriously injured person

• Unpaid leave of absence

• Factors beyond the faculty member’s control that hinder performance (e.g., difficulty in setting up lab; stressful divorce)

Part-Time Tenure Track

• Can negotiate with TIU head to move to a part-time tenure track position

• Probationary period can be extended for up to three years

• Extension shall be an integral number of years based on principle that the usual probationary period represents full-time service

Total possible extension to probationary period

• Total possible: 6 calendar years extension

• 3 years for exclusion of probationary time plus

• 3 years for a part-time appointment during probationary period but

• Extensions and exclusions MUST be requested by the faculty member in a timely fashion

Impact of extension of probationary period

• Still reviewed on a six year standard: “Expectations of productivity during the probationary period cannot be increased as a consequence of exclusions of time granted under the term of this rule.” (Rule 3335-6-03 (D) (6))

Clinical Track

• Hired for 3 – 5 years for specific duties

• Department must have criteria for appointment, reappointment and promotion

• Can be promoted through the ranks

• No time limit of time in rank

• May switch from tenure track or give up tenure to be promoted in clinical track

• Reviewed during penultimate year

Research Track

• Contract for 1 – 5 years

• Salary must be supported from non-general funds

• Department must have criteria for appointment, reappointment, and promotion

• Reviewed during penultimate year

Faculty Resources:The Libraries

• Subject librarians—seek them out

• Course enhancement grants

• Partnerships with Carmen

• OhioLink

• Digital Resources

• Collaborative learning spaces

Other Important Resources

• Office of International Affairs, http://oia.osu.edu/

• Office of Minority Affairs, http://oma.osu.edu/

• Office of Research, http://research.osu.edu/

• RPAC—faculty memberships, http://www.recsports.osu.edu/

• OnCampus/OSU Today, http://oncampus.osu.edu/

• University Senate, http://senate.osu.edu/

What else is Important to Know?

• Faculty Professional Leaves

• Special Research Assignments

• Consulting policies (1 day a week)

• Quarter off duty salaries (for 9 month appointments)

• Currently can take up to 3/9 of salary from grants

• Can take up to 2/9 of salary from general funds

Other key policies

• Syllabus requirements

• Records retention (student papers, lab materials, student information)

• Graduate faculty status

• Family leave policies

• Travel policies

Student Evaluation of Teaching

• Students must be provided an opportunity to evaluate every course, every time it is offered.

• What form is used?

• Department/college specific

• Student Evaluation of Instruction (SEI)

• May supplement/individualize

Important to Know,Cont’d

• OAA Handbook

• Research Information/Requirements

• Must have IRB approval for any research using humans/animal subjects

• Gifts, freebies? Ohio Ethics Laws!

• Sexual Harassment Policy, http://hr.osu.edu/policy/

Important to Know,Cont’d

• Policies, http://oaa.osu.edu/SenatePolicies.php

• Conflict of Commitment

• Financial Conflict of Interest

• Paid External Consulting

• Code of Student Conduct, http://trustees.osu.edu/Rules%2023/index.php

• FERPA, http://www.ureg.ohio-state.edu/ourweb/more/Content/FERPA_Tutorial/main.htm

Faculty and Staff Assistance Program

Lisa M. Borelli LISWA, 614-292-2465

Bob Forte LPCC, 614-292-2465

• All services are: confidential, voluntary, free

• Available for: faculty/staff, partner/spouse/ immediate family

• Counseling: work, family, stress, anxiety, depression, crisis, relationships, conflict, grief/loss, substance abuse, referrals

• Workshops: stress, anger issues, time management, alcohol awareness, wellness, mindfulness

• Contact Information: 614-292-4472, http://www.osumhcs.com/ufsap

Additional Resources

•University Police: emergency 911, general number: 2-2121 http://www.ps.ohio-state.edu/police/index.php•Internal Audit: http://www.ia.ohio-state.edu/•Reporting and Investigation Fraud: http://busfin.osu.edu/FileStore/115_ReportingInvestigatingFinancialFraud.pdf •Anonymous Reporting line: http://www.ohio-state.ethicspoint.com•The Women’s Place: phone: 292-3960 http://womensplace.osu.edu/•Sexual Harassment and other HR related issues—Organization and Human Resource Consulting: phone: 292-2800 http://hr.osu.edu/ohrc/

Faculty Members are the Key to OSU’s Success

• Remain or Become a World Class Faculty Member who is:

• A recognized scholar and expert in your field

• An excellent teacher

• Contributing member of department, college, university

• Committed to diversity and creating a welcoming climate for all

Tips for How to Do That

• Manage your time very carefully

• Prioritize, prioritize, prioritize what you do

• Ask yourself, “will this help me meet my goals?”

• Heed advice of senior, well-respected colleagues

• Don’t

• Take on major personal commitments

• Volunteer for excess service both inside and out

• Volunteer for off-duty teaching

• Listen to disgruntled colleagues

Seek Effective Mentoring

• Types:

• Role-specific

• Encouraging

• Organizational socialization

• Advocate

• Informal (colleagues, friends, collaborators)

• Formal

• Structured, with specific goals

Getting the Most from a Mentor

• Listen actively

• Building trust

• Determining goals

• Encouraging

• Take the lead in managing the relationship; schedule meetings well in advance and propose an agenda

Teaching

• Know what is expected of you from your department, college and university

• Hold regular office hours

• Remain accessible outside of the classroom

Teaching,Cont’d

• Be thoughtful and well-organized

• Create a healthy learning environment

• Evaluate yourself and seek assistance for continued improvement

• Chair

• Center for the Advancement of Teaching, http://ucat.osu.edu/

• Colleagues

• Academy of Teaching, http://ucat.osu.edu/Academy_of_Teaching/

Evaluation of teaching,Cont’d

• Seek Peer Evaluation of:

• Teaching materials, classroom performance, web enhancements, etc.

• Don’t wait for feedback

• Keep Thorough Records

• What courses

• How you used feedback to change, etc.

• Advisees

Research, Scholarship, Creative Activity

• Expectations! Department AP&T Document—Ask questions for clarification

• Build on existing program—don’t venture too far into completely new area during probationary period

• What support is available?

• Extramural funding?

Scholarly Productivity

• Know the venues and their relative importance—what is a high quality journal?

• Impact on field

• Choose meetings and conferences strategically

Service

• Be a good university citizen

• Outreach and Engagement a key university initiative

• Set limits—know what is expected and don’t take on more

• Good service will not outweigh a weak record in teaching or research

Be a Constructive Colleague

• Treat everyone with respect—staff, students, colleagues

• Have a positive attitude

• Don’t gossip or talk about colleagues behind their back or react to such talk

• Avoid department politics

• Offer constructive criticism only when asked—don’t engage in personal attacks

Constructive Colleague,Cont’d

• Accept constructive criticism without becoming defensive

• Remain optimistic

• Seek help for personal problems before they affect your work—University Faculty Staff Assistance Program of Human Resources

Documentation

• University Mandated Format—Core Dossier OSU:pro, https://pro.osu.edu

• Get and use it on an ongoing basis—will save much time and effort

• Use it to submit information for annual review

Remember

• The university wants you to succeed

• OSU is a very rich and diverse place, albeit large, with many opportunities

• Seek out successful colleagues with a positive attitude

• Go to the right source for information—it may not be the most vocal person

• GOOD LUCK!