Networking and Resource Sharing Among Libraries: The Intramuros

Consortium Experience

Corazon M. NeraDirector of Libraries, Lyceum of the Philippines

Member, Board for Librarians, PRC

Networking and Resource Sharing

1. The Need for Resource Sharing2. Negative Feedbacks on Resource Sharing3. Definition of Resource Sharing4. The Resource Sharing Process5. Agreements6. Basic Records7. Technology8. System Alternatives9. Schema of a Resource Sharing System10. Basic Desiderata and Criteria11. Realizing the Goals12. Classification of Resource Sharing Network13. Requirements for Acceptable Operation14. Reprise on Goals15. Conclusions

Interlibrary Loan (ILL)

1. Interlibrary Loan defined2. Steps for Interlibrary Loan3. Role of Librarian4. The Need of ILL Agreement5. Bibliographic Services6. Communications7. Networks8. Costs and Fees9. Technology10. Conclusion

Chronology of Events: The Intramuros Consortium

Consortium members:

• Colegio de San Juan de Letran• Department of Labor and Employment• Lyceum of the Philippines• Manila Bulletin• Mapua Institute of Technology• Pamantasan ng Lungsod ng Maynila

March 15, 2001 - Submission of a 2-year Library Operational Plan for Lyceum; included is a project on the organization of a Library Consortium.

May 2001 - President Roberto P. Laurel announced his support to the project in the Lyceum faculty get together/party.

July 31, 2001 - Organizational meeting of 8 librarians in Intramuros representing Mapua, PLM, Letran, Lyceum and Manila Bulletin at MIT, the birth date of the Intramuros Library Consortium (ILC) with the purpose of maximizing the use of the varied resources of each member library. The idea is specialization rather than duplication of resources and services. Presiding was Corazon M. Nera. Major activities of the consortium as agreed upon: Resource sharing, Bibliographic services, Cooperative cataloging, Staff training and development (seminars, workshops, inservice training and OJT), Consultancy services, Staff sharing, Cooperative material development and OPAC services.

Areas of Specialization:

• Letran - Business, Humanities• DOLE - Labor, Employment• Lyceum - Foreign Service, Diplomacy• Manila Bulletin - News and Events• Mapua - Engineering and Fine Arts• PLM - Health and Medicine

October 5, 2001 - President’s meeting of 4 academic institutions in Intramuros held at PLM. Atty. Roberto P. Laurel of Lyceum was voted the 1st Chair and Dr. Reynaldo Vea as the Vice Chair, with annual rotation of chairmanship. Subcommittees under the consortium include: Library Committee, Cleanliness and Environmental Committee, Student Affairs, Research and Publication, Security Committee, Registrar’s, Committee on Administrative Matters including procurement, Central Committee and Committee for Academic Affairs.

November 20, 2001 - Formal signing of the Memorandum of Understanding (MOU) at the Barbara’s Restaurant with MIT as host. Committee chairs were assigned, upon which Ms. Rebecca Jocson, PLM Chief Librarian assumed the chair for the Library Committee.

February 15, 2002 - Second Regular Meeting at PLM; turnover of leadership to Mrs. Rebecca Jocson and adaption of the Intramuros Library Consortium (ILC) Policy Guidelines to include: Definition, Purpose, Responsibility of Librarians, Fees, Conditions of Loans, Loan Rules and Regulations (Library Hours, Requirements of Use, Loans and Penalties)

April 23, 2002 - Third Regular Meeting at Letran; discussion and approval of the ILC Official publication, the official letterhead of ILC, sharing of new acquisitions/current awareness service, and other publications, finalization of Policy Guidelines

and presentation and approval of the ILC Logo.

September 24, 2002 - Fourth Regular Meeting at PLM; discussion and approval of upcoming seminars of librarians and support staff; ILC newsletter, and Christmas party.

October 25, 2002 - First Forum/Seminar on the theme, “Promoting Efficient and Effective Library Services” held at the Lyceum of the Philippines Audio Visual Room; Topics: Personality Development for Effective Library Staff and Customer Care for Efficient Library Services. Free registration of all the member library staff.

December 2002 - Launching of the Intramuros Library Consortium Newsletter, Vol. 1 No. 1.

October 9-10, 2003 - First ILC Book Fair at Mabini Hall, Lyceum of the Philippines. Six (6) Book dealers and suppliers participated.

October 10, 2003 - Second Forum/Seminar on the theme, “Enhancing Efficiency and Effectiveness in Library

Services” held at the Lyceum of the Philippines, Hall of Freedom; Topics: Introduction to Archives and Records Management and Preparing Project Proposal for Archives and Libraries. Free registration of all member library staff.October 15-17, 2003 - Representation to the PAARL

National Conference on Readers Services

July 31, 2003 - Fifth Regular Meeting at PLM; discussion and approval of the 2nd seminar for ILC librarians and support staff, the ILC Banner, presentation of the ILC Newsletter.

November 28, 2003 - Participation to the Fellowship Program of the National Book Week Celebration.

November 26-28, 2003 - Representation to the PLAI National Congress on Bridging the Digital Divide: Harnessing ICT’s for National Development.

November 2003 - Participation in the National Book Week Celebration

November 6-7 2003 - Representation to the ALAP International Conference on Spanning the Digital Divide: Development of Digital Libraries

October 19-24, 2003 - Representation to the Congress for Southeast Asian Libraries in Brunei Darussalam by Mrs. Rebecca Jocson.

October 17, 2003 - Representation to the PAARL Pearl Anniversary and Souvenir Program.

Researches on ILC (2003)- Inclusion of the Intramuros Consortium in a paper presented in India on Library Consortiums in the Philippines by Jocelyn Ladlad- Training and Development Needs of Intramuros Library Consortium Library Staff: an Assessment by Edrose Flores, CEU.- Motivational Factors for Job Satisfaction of Academic Libraries (Intramuros Consortium included) by Chloe Pagaduan, UP.

December 18, 2003 - Year-end Consortium meeting at Mapua Institute of Technology. The ILC accomplishment report was presented by Mrs. Rebecca Jocson.

Conclusions:

1. Administrative support

Success factors:

2. Committed librarians / participants

3. Beneficial to all stakeholders

4. Recognition by management

5. Influence to decision making