Embed Size (px)
Citation preview
Nerstrand Elementary School Board of Directors Meeting June 26, 2017 - 3:30 p.m.
Nerstrand School Media Center
A G E N D A
Nerstrand Elementary School will empower students to be self-directed lifelong learners by providing a nurturing multi-age environment
which fosters cooperation and character development.
1.0 Call to Order
1.1 Roll Call
2.0 Approve Agenda
3.0 Opportunity to Report any Board Conflicts of Interest 4.0 Approve May 8, 2017 Board Meeting Minutes
5.0 Community Comment
6.0 Reports
6.1 Director Report
6.2 Finance Committee Report
6.2.1 Proposed Revised 2016-17 Budget
6.3 Enrollment Update
7.0 New Business 7.1 Approve Proposed Revised 2016-17 Budget as presented 7.2 Approve the following annual Banking Resolutions for 2017-2018:
7.2.1 Designate Minnesota School District Liquid Asset Fund and Lake Country Community Bank as the Official School Depositories
7.2.2 Authorize Maggie Kiley or Keith Johnson to sign for investments on behalf of Nerstrand Elementary School (e.g. CD’s)
7.2.3 Authorize Maggie Kiley or Keith Johnson to make electronic funds transfers between school accounts (e.g. payroll)
7.3 Approve use of REAP grant funds - Board authorizes continued use of REAP funds in 2017-2018 to reduce class size, continuing the reduced class sizes by approx one child per grade level. The Board believes smaller class sizes create more effective learning environments by allowing teachers to tailor instruction and maximize one-on-one time with students, being able to better meet the individual needs of students and providing extra help, time and attention for those who need it, thereby helping all students reach more challenging standards.
7.4 Approve the following 2017-2018 designations for Maggie Kiley: LEA representative, Homeless Liaison, Special Education Administrator, Human Rights Officer, Title Coordinator, Site Verification Coordinator, District Assessment Coordinator
7.5 Approve Maggie Kiley and Keith Johnson as Identified Official with Authority (IOwA) 7.6 Approve the following 2017-2018 contracts:
7.6.1 Special Education Director, Bonnie Carlson - state monitoring option $16,000 7.6.2 School Psychologist - Michelle Flannery $85/hour 7.6.3 Extended School Year SpEd rate - Jan Boudreau $75/hour 7.6.4 Speech/Language evaluation - Kim Rohr $75/hour 7.6.5 Speech/Language ESY July 2018 - Melissa Beithon $70/hour 7.6.6 Financial Services - Keith Johnson Financial Srvcs $60/hour 7.6.7 Speech/Language - Ann Dybvik $75/hour
7.6.8 Data Technician Services - ISD #656 (still waiting on internet, firewall, and voicemail)
7.6.9 School Nutrition Program Renewal of Joint Agreement - ISD#656 7.6.10 POS Agreements with ISD#656: SpEd Services + Licensed School Nurse 7.6.11 Custodial Services - ISD#656 7.6.12 Approve Michelle Flannery 2017-2018 504 Coordinator 7.6.13 Certify BOD Election Results 7.6.14 Election of Officers for 2017-2018 (Board Chair, Board Secretary/Clerk) 7.6.15 Approve 2017-2018 Board Meeting Schedule (sample from 2016-17 in packet)
8.0 Old Business
8.1 Review BOD working Calendar
8.2 Director Evaluation - discussion
9.0 Other
9.1 Next Board of Directors meeting 3:00pm, August 22, 2017, Carleton College Sayles
Hall
9.0 Adjournment
Accepted and Approved__________________________
Nerstrand Elementary School
Board of Directors Meeting Minutes
May 8, 2017
Members Present Members/Others Absent Others Present
Sarah Johnson Sarah Stensrud Keith Johnson
Carmen Bonde Maggie Kiley
Paula Shroyer Barb Grote
Andrew Lubinski
Jason DeMars
Jennie Umbreit
1.0 Call to Order at 3:30 p.m.
2.0 Approve Agenda Motion: First: Andrew; Second: Jason Approved Yea: 6. Nay: 0. Abstentions: 0.
3.0 Opportunity to Report any Board Conflicts of Interest. No conflicts.
4.0 Approve April 14, 2017 Meeting Minutes: First: Paula; Second: Jennie Approved Yea: 6. Nay: 0.
Abstentions: 0.
5.0 Community Comment
6.0 Reports
6.1 Director Report
6.1.1 Student Performance
6.2 Business Manager Finance Report. We accepted a donation of $2,000.
6.3 Board Election Update. Balloting will close Thursday. We will certify the votes at the next
meeting.
6.4 Enrollment Update. 151 students currently enrolled. 154 enrolled for fall with a waiting list in
all grades.
7.0 New Business
7.1 Approve Contract with Allison Egner, On the Move-Therapy Services @ $99/hr (OT) First: Jason;
Second: Paula Approved Yea: 6. Nay: 0. Abstentions: 0.
7.2 Approve Contracts with CliftonLarsonAllen for FY18 audit and IRS Form 990 Prep First: Sarah J;
Second: Jason Approved Yea: 6. Nay: 0. Abstentions: 0.
7.3 Approve FY18 lease renewal addendum First: Paula; Second: Andrew Approved Yea: 6. Nay: 0.
Abstentions: 0.
7.4 Review Fund Balance Policy #714. No changes made.
7.5 Approve 17-18 EdVisions Contract First: Andrew; Second: Jennie Approved Yea: 6. Nay: 0.
Abstentions: 0.
8.0 Old Business
8.1 Review BOD work calendar
9.0 Other - none
10.0 Confirm next BOD meeting date: June 26, 3:30pm in Media Center
11.0 Adjournment at 4:07 First: Jason; Second: Jennie Approved Yea: 6. Nay: 0. Abstentions: 0.
___________________________________________ ____________________________________________
Board Chair Board Clerk
June 2017, Director’s Report
The purpose of Nerstrand School is to provide a warm, nurturing, joyful environment filled with curiosity and celebration.
Our mission is to empower students to be self-directed, lifelong learners by providing a nurturing, multiage environment that fosters cooperation and
character development.
Authorizer Update
I attended the NEO Celebration of Leading and Learning Luncheon on May 22nd. We received the Stewardship Award for Finance again. Thank you to Keith Johnson for keeping us financially sound for so many years.
Personnel Update
We hired a new kindergarten teacher, Gretta Kunze, at the end of May. Gretta has been working with young children for 9 years. She has a Bachelor’s Degree in Elementary Education (K-6) with an additional Pre-Primary Licensure and has also completed her Reading Specialist Licensure Program. She most currently taught as a School Readiness Teacher in Cannon Falls. We are very excited to have Gretta join our staff.
Thank you to our wonderful hiring committee that put a great deal of time into this search. The committee consisted of parent, Erynn Anderson, teachers Paula Shroyer and Jan Boudreau and kindergarten para, Amy Harris.
Annual Retreat-August Board of Directors’ Meeting
Annual Special Education Retreat has been scheduled for August 22nd at Carleton College, 8:30-2:30. Board of Directors Meeting to follow begins at 3:00 pm.Special thanks to Jan Boudreau for working to organize the retreat and arrange presenters.
Student Performance Results
As part of compliance requirements from MDE, the Reading Well by Third Grade report was submitted to the state last week. The results show end of year reading assessment for students in grades K-3. The following table shows a comparison between the 2016 and 2017 reports.
Reading Well by Third Grade Report Results
Assessment Name Kindergarten Grade 1 Grade 2 Grade 3
BAS-2016 87% 96% 69% 77%
BAS-2017 91% 84% 73% 84%
Fastbridge (CBM) 45% 53% 46% 66%
2016
Fastbridge (CBM) 2017
38% 70% 70% 58%
PRESS Leaders Cohort
I am very excited to let the Board know that Jan Boudreau and I have been accepted into the PRESS Leaders Cohort. The PRESS Leaders Cohort is a professional learning opportunity designed to help school leaders implement PRESS successfully.
PRESS (Path to Reading Excellence in School Sites) is an intervention program designed through the University of Minnesota. We are in our third year of implementing this program to help students become stronger readers.
Partnering with The Big Woods
Our school is fortunate to be so close to the Big Woods, but transportation to the woods is expensive. We are exploring ways to get students to the Big Woods more frequently. I would like to see a stronger partnership with the DNR, to add more environmental learning to our curriculum.
I have been in contact with Josh Ramaker, SHIP (Statewide Health Improvement Partnership) Coordinator for Rice County Public Health to see about using bikes to get to the park. We are also interested in looking into purchasing a small bus/van to transport students to and from the park.
Director Evaluation
Domain 5: School Climate, subset 2 states: The school leader has the trust of the
faculty and staff that his or her actions are guided by what is best for all student
populations.
1. In May the annual staff survey was conducted. The survey is conducted
on Survey Monkey using a five point scale of Strongly Disagree, Disagree,
Don’t know, Agree and Strongly Agree.
On the survey, Q10 stated: The administrative team approach is working
well at our school. 50% strongly agreed, 37.5% agreed and 12.5% felt
they didn’t know.
Q2 stated: The school’s program and operations are faithful to the
mission and vision: 60% strongly agreed, 40% agreed.
Domain 5: School Climate, subset 3 states: The school leader ensures that
faculty, staff, students, parents and the community perceive the school
environment as safe and orderly.
1. On the staff survey Q 12 stated: The school atmosphere is conducive to
learning. 54.17 strongly agreed, 45.83% agreed.
2. Q 13 stated: Nerstrand Elementary School is a safe environment.
79.17%% strongly agreed, 20.83% agreed.
3. On the Parent Survey Q12 states: My child feels safe at Nerstrand
Elementary School. 64.10% strongly agreed, 34.62% agreed.
4. On the Parent Survey Q17 states: There is a positive sense of school
community at Nerstrand Elementary School. 61.54% strongly agreed,
35.90% agreed and 2.56% didn’t know.
As I complete my second year as Director, in particular I want to thank Barb Grote, Jan
Boudreau, Keith Johnson and Lori Amy for guiding and supporting me. Having their
support and perspectives has been essential in the success of these last two years.
There was not a day that went by that I didn’t reach out to one or all of them. I am so
very grateful.
On a daily basis I feel so impressed with our staff and this school for the work that we
do and the spirit in which we do it. Thank you to our wonderful staff and families!
Thank you also to the Board of Directors for your support this past year. I do not take
for granted the trust you have given me.
It is always with great pride I tell people I work at Nerstrand School.
Respectfully submitted,
Maggie Kiley
Nerstrand Elementary School Board of Directors June 26, 2017 Financial Overview:
2016-2017
Adopted Budget 5-31-17 YTD Proposed Revised 2016-17 Budget
Enrollment (ADM’s) 150 152.45
Total Revenues 1,534,262 1,266,193 1,642,052
Total Expenditures 1,592,786 1,316,717 1,625,850
Net Income (58,524) (50,524) 16,202
Audited 6-30-16 Fund Balance 580,200
Projected 6-30-17 Fund Balance 596,402
* as % of annual expenditures 36.68%
• 2016-2017 Proposed Revised Budget and 5/31/17 Income Statement o Enrollment of 152.45 students o Net Income $16,202 o Fund Balance 36.68% - exceeds Board policy objective o Maintains current staffing levels while also improving teacher compensation (to
approx 91% of ISD#656) o Includes basic formula increase of 2% in FY17 o Proposed Revised Budget improved vs. Adopted Budget due mainly to:
� Higher enrollment (152.45 vs. 150) � Technology projected $51k vs. Adopted Budget $58k � Utilities projected $33.5k vs. Adopted Budget $47k � Elem. Consult/Tech Support $5k vs. $10k Adopted Budget � Non-instructional Supplies $6k vs. $9k Adopted Budget � Curriculum/Textbooks $2.2k vs $10k Adopted Budget (purchased
Benchmark Literacy curric in June 2016) o Facility Maintenance Revenue - can be used for any purpose related to the
school. Phase in: � $34 in FY17 � $85 in FY18 � $132 in FY19
• Balance Sheet/Trial Balance Report 5-31-17
• Monthly Check Register
• Annual Cash Flow Projection (copy attached)
Nerstrand Elementary
2016-2017 Income Statement
For the Period Ending 5/31/17 and Proposed Revised Budget
Adopted Budget
2016-2017 5-31-17 YTD
Proposed Revised
2016-2017 BudgetEnrollment ADM 150 152.45
01 000 000 000 000 050 Fees from Families 8,000.00 10,694.00 10,500.00
01 000 000 000 000 092 Interest Income 600.00 3,516.18 3,600.00
01 000 000 000 000 096 Donations, Eagle Open 5,000.00 15,723.15 15,800.00
01 000 000 000 000 099 Miscellaneous Rev/Local Source 300.00 76.40 100.00
01 000 000 000 000 201 Endowment Aid 5,016.94 5,313.18 5,313.18
01 000 000 000 000 211 General Ed Aid 987,573.85 910,463.06 1,006,343.17
01 000 000 000 000 212 Literacy Aid 17,015.89 14,851.08 16,501.20
01 000 000 000 000 317 Facility Maintenance Revenue ($34/PU) 5,100.00 0.00 5,183.30
01 000 000 000 348 300 Building Lease Aid 190,530.00 68,431.73 190,530.00
01 000 000 000 401 400 Title I 0.00 11,461.15 11,461.15
01 000 000 000 414 400 Title II 3,404.85 3,358.07 3,358.07
01 000 000 000 419 400 SpecEd-FedFlowThru 23,103.11 12,000.00 40,500.00
01 000 000 000 425 400 CEIS 3,830.00 4,035.12 4,035.12
01 000 000 000 514 500 REAP 19,814.00 10,384.50 20,769.00
01 000 000 000 000 071 Third Party Billing Revenue 0.00 3,131.30 3,200.00
01 000 000 000 740 360 Special Education Aid (94%) 253,873.85 187,009.74 293,357.63
1,523,162.49 1,260,448.66 1,630,551.82
04 000 000 000 000 050 Comm Ed - Fees 8,500.00 5,744.25 6,500.00
04 000 000 000 000 649 Permanent Transfer from Fund 1 2,600.00 0.00 5,000.00
11,100.00 5,744.25 11,500.00
Total Revenues 1,534,262.49 1,266,192.91 1,642,051.82
01 005 010 000 000 366 Board - Wksp/Conf 900.00 0.00 0.00
01 005 010 000 000 820 Authorizer Fee 13,740.35 10,920.60 13,740.35
01 005 050 000 000 305 EdVisions Admin Staff 92,207.90 70,748.02 94,756.85
01 005 105 000 000 305 Payroll Srvc Fees, Employ Ads, Backgr Cks 18,000.00 15,552.28 19,500.00
01 005 107 000 000 305 Marketing 2,100.00 720.72 1,500.00
01 005 110 000 000 305 Business: Consult,Region V,Audit 67,660.00 38,982.46 67,660.00
01 005 110 000 000 320 Phone, Internet, Firewall 5,800.00 10,665.55 11,500.00
01 005 110 000 000 329 Postage 900.00 731.11 900.00
01 005 110 000 000 401 Business - Non-Inst Supp 100.00 87.69 100.00
01 005 110 000 000 820 Memberships-RegionV, MSBA, JMC, Next Gen 7,500.00 7,411.23 7,500.00
01 005 720 000 000 390 Health Services-PdToMnSchool 350.00 2,371.85 2,371.85
01 005 810 000 000 330 Utilities + Garbage/Recycle 47,250.00 31,148.79 33,500.00
01 005 810 000 000 391 Maint Cost Share to Mn School 45,736.80 37,696.93 45,736.80
01 005 810 000 000 401 Oper/Maint - Non-Inst Supp 4,600.00 3,331.90 3,500.00
01 005 850 000 348 370 Facilities - Lease 211,700.00 176,416.70 211,700.00
01 005 940 000 000 340 Property/Liability Insurance 10,542.34 9,103.00 9,103.00
01 005 950 000 000 910 Permanent Transfer to Fund 04 2,600.00 0.00 5,000.00
01 010 201 000 000 394 EdVisions Kinder Staff 55,212.18 48,951.22 64,462.25
01 010 203 000 000 305 Elem Consulting, Tech Support 9,966.00 5,033.43 5,100.00
01 010 203 000 000 369 Field Trips, admissions, River Bend 2,600.00 9,825.50 10,000.00
01 010 203 000 000 370 ElemEd - Copier, copies 2,136.00 0.00 0.00
01 010 203 000 000 394 EdVisions General Elem Staff, Curric write 409,014.95 280,427.35 367,000.00
01 010 203 000 000 401 Elem Ed - Non-Inst Supp 9,000.00 5,121.64 6,000.00
Revenues
Expenses
Nerstrand Elementary
2016-2017 Income Statement
For the Period Ending 5/31/17 and Proposed Revised Budget
Adopted Budget
2016-2017 5-31-17 YTD
Proposed Revised
2016-2017 Budget
01 010 203 000 000 430 Elem Ed - Inst Supp 18,000.00 15,605.23 18,000.00
01 010 203 000 000 460 Textbooks/Workbooks/Instruct Software Pkgs 10,000.00 2,196.34 2,200.00
01 010 203 000 000 461 Elem Ed - Standardized Tests 2,522.50 2,212.50 2,522.50
01 010 203 000 000 555 Misc Tech: Replacements, Mobile Learning, 18,200.00 0.00 0.00
01 010 203 000 000 555 One-time Technology 40,000.00 50,846.13 51,000.00
01 010 203 000 733 394 Field Trips - Transportation 2,000.00 3,041.38 3,200.00
01 010 203 150 000 394 EdVisions Teacher Subs 16,042.12 12,526.56 13,200.00
01 010 204 000 414 303 EdVisions F414 CSR 3,427.90 3,358.07 3,358.07
01 010 204 000 514 303 EdVisions REAP CSR 19,814.00 10,384.50 20,769.00
01 010 216 000 401 303 EdVisions Title I Staff 0.00 11,801.39 11,801.39
01 010 216 000 401 430 Title I homeless supplies 0.00 1.27 1.27
01 010 240 000 000 394 EdVisions PhysEd Staff (allocated at EOY) 25,809.88 34,909.20 24,000.00
01 010 240 000 000 430 PhysEd/Health - Inst Supp 1,000.00 12.36 1,000.00
01 010 258 000 000 394 EdVisions Music Staff 37,293.82 36,936.49 51,500.00
01 010 258 000 000 430 Music Supplies 1,500.00 3,253.27 4,000.00
01 010 420 000 419 303 Fed Sub Contracts under $25k 14,500.00 35,234.61 36,000.00
01 010 420 150 419 303 SpEd Workshops 3,289.13 0.00 0.00
01 010 420 000 419 366 GenSpEd - Prof Dev 1,645.23 2,636.68 3,000.00
01 010 420 000 419 401 SpEd Supplies 1,668.75 1,428.16 1,500.00
01 010 420 000 419 433 SpEd Materials 2,000.00 0.00 0.00
01 010 401 000 740 394 Speech Lang - Contract Fees 25,500.00 32,891.54 38,000.00
01 010 407 000 740 396 EdVisions SpEd LD Staff - Salary 61,986.07 48,828.41 65,000.00
01 010 407 000 740 397 EdVisions SpEd LD Staff - Benefits 10,466.97 9,453.49 12,500.00
01 010 408 000 740 394 EBD - Contract Fees 600.00 0.00 600.00
01 010 408 000 740 396 EdVisions SpEd Staff - 1:1 wages 20,371.68 0.00 16,852.12
01 010 408 000 740 397 EdVisions SpEd Staff - 1:1 benefits 9,734.91 0.00 0.00
01 005 760 000 723 360 June ESY bus 0.00 0.00 1,236.84
01 010 420 000 372 305 Third Party Billing Fees 0.00 93.00 150.00
01 010 420 000 740 394 Contract SpEd Srvcs: Psych, PT, Dape, 18,000.00 26,225.38 30,000.00
01 010 420 000 740 396 EdVisions SpEd Staff - Salary 84,723.84 102,142.75 111,147.88
01 010 420 000 740 397 EdVisions SpEd Staff - Benefits 36,695.09 25,391.01 38,000.00
01 010 420 000 740 433 GenSpecEd-IndividInstrSupplies 2,000.00 1,988.57 2,000.00
01 010 422 000 425 303 EdVisions CEIS Staff 3,733.69 4,035.12 4,035.14
01 010 605 000 000 394 EdVisions Program Support Staff 60,644.31 45,502.20 60,644.31
01 010 640 000 000 366 StaffDev-Conferences 8,900.00 6,636.58 6,500.00
1,581,686.41 1,294,820.16 1,614,349.62
04 005 570 000 000 320 Regal Eagles Phone 150.00 0.00 0.00
04 005 570 000 000 394 Regal Eagle Staff (allocated at EOY) 10,000.00 21,603.04 11,000.00
04 005 570 000 000 401 Comm Ed - Non-Inst Supp 950.00 294.18 500.00
11,100.00 21,897.22 11,500.00
Total Expenses 1,592,786.41 1,316,717.38 1,625,849.62
Net Income (58,523.92) (50,524.47) 16,202.20
Audited 6-30-16 Fund Balance 580,200.00
Projected EOY Fund Balance 596,402.20
% of annual expenditures 36.68%
r_gl_
tbals
Ne
rstr
an
d C
ha
rte
r S
ch
oo
l #
40
55
Tri
al B
ala
nc
e S
um
ma
ry R
ep
ort
Page 1
of
1
6/2
0/2
017
00:4
2:5
7
Co
mp
LF
dO
rgP
roC
rsF
inO
/STy
Fin
Co
de
Cla
ss
Su
bC
lass
Sta
rtin
gB
ala
nce
Deb
its
Cre
dit
s
En
din
gB
ala
nce
Acco
un
tD
escri
pti
on
Peri
ods:
201711
To:
201711
F86,8
11.9
50.0
00.0
086,8
11.9
500
100
B4055
B01
101
000
Cash &
Cash E
quiv
F463,0
35.7
3127,9
47.7
9124,3
79.4
0466,6
04.1
200
100
B4055
B01
101
002
Liq
uid
Asset A
ccount
F(1
8,2
59.3
0)
316.0
01,4
01.9
1(1
9,3
45.2
1)
00
100
B4055
B01
101
003
Lake
Countr
y C
om
munity
Ban
F11
,757.2
90.0
00.0
011
,757.2
900
100
B4055
B01
115
001
Payr
oll
Data
(E
d V
isio
ns)
F0.0
037,2
44.4
537,2
44.4
50.0
000
200
B4055
B01
206
000
Oth
er A
ccts
Paya
ble
F(5
80,1
99.6
5)
0.0
00.0
0(5
80,1
99.6
5)
00
400
B4055
B01
422
000
Unassig
ned F
und B
ala
nce
F(4
2,0
14.0
2)
0.0
02,7
61.2
2(4
4,7
75.2
4)
00
100
B4055
B04
101
000
LA
F -
Cash &
Cash E
quiv
F(1
,795.1
5)
0.0
00.0
0(1
,795.1
5)
00
100
B4055
B04
101
002
Cash &
Cash E
quiv
F32,5
89.3
5794.0
00.0
033,3
83.3
500
100
B4055
B04
101
003
LC
CB
Cash &
Cash E
quiv
F(2
,965.9
3)
0.0
00.0
0(2
,965.9
3)
00
400
B4055
B04
464
000
Restr
icte
d F
und B
ala
nce
F76,5
49.6
90.0
00.0
076,5
49.6
900
100
B4055
B98
143
000
Equip
ment
F(7
6,5
49.6
9)
0.0
00.0
0(7
6,5
49.6
9)
00
400
B4055
B98
430
000
Inve
st. F
ixed A
ssets
Report
Tota
l:($
51,0
39.7
3)
$166,3
02.2
4$165,7
86.9
8($
50,5
24.4
7)
r_ap_checkr
egd
De
tail P
aym
en
t R
eg
iste
r B
y C
he
ck
No
.
Ne
rstr
an
d C
ha
rte
r S
ch
oo
l #
40
55
Page 1
of
3
6/2
0/2
017
00:4
4:2
8
Co
Ch
eck
No
Ban
k
Pm
t/V
oid
Date
Pm
tT
yp
eC
od
eR
cd
Ven
do
r
9831
LA
F4055
Ch
eck
1417
AP
G M
ED
IA O
F S
O M
INN
ES
OT
A, L
LC
(S
)
E01
005
107
000
000
305
kinder
$475.7
2
Vo
uch
er
#:
5231
Invo
ice
55218507
Inv
oic
e N
o:
$475.7
2P
aid
Am
t:5/4
/2017
Ch
eck A
mo
un
t:$475.7
2
9832
LA
F4055
Ch
eck
1045
BA
RB
AR
A G
RO
TE
E01
010
203
000
000
401
Sup/M
at N
on-I
nstr.
$11
.57
Vo
uch
er
#:
5232
Invo
ice
5/4
/17
Inv
oic
e N
o:
$11
.57
Paid
Am
t:5/4
/2017
Ch
eck A
mo
un
t:$11
.57
9833
LA
F4055
Ch
eck
1385
ME
LIS
SA
BE
ITH
ON
, M
S, C
CC
-SL
P
E01
010
401
000
740
394
To N
on-E
d A
gency
$4,0
32.9
6
Vo
uch
er
#:
5237
Invo
ice
April
Inv
oic
e N
o:
$4,0
32.9
6P
aid
Am
t:5/4
/2017
Ch
eck A
mo
un
t:$4,0
32.9
6
9834
LA
F4055
Ch
eck
1377
MIC
HE
LL
E F
LA
NN
ER
Y
E01
010
420
000
740
394
$85/h
r$892.5
0
Vo
uch
er
#:
5233
Invo
ice
April
Inv
oic
e N
o:
$892.5
0P
aid
Am
t:5/4
/2017
Ch
eck A
mo
un
t:$892.5
0
9835
LA
F4055
Ch
eck
1492
ON
TH
E M
OV
E -
TH
ER
AP
Y S
ER
VIC
ES
E01
010
420
000
740
394
$97/h
r$1,5
03.5
0
Vo
uch
er
#:
5230
Invo
ice
1257
Inv
oic
e N
o:
$1,5
03.5
0P
aid
Am
t:5/4
/2017
Ch
eck A
mo
un
t:$1,5
03.5
0
9836
LA
F4055
Ch
eck
1064
QU
ILL
CO
RP
OR
AT
ION
E01
010
203
000
000
430
paper
$11
4.9
0
Vo
uch
er
#:
5236
Invo
ice
6240464
Inv
oic
e N
o:
$11
4.9
0P
aid
Am
t:5/4
/2017
Ch
eck A
mo
un
t:$11
4.9
0
9837
LA
F4055
Ch
eck
1367
SE
AN
HA
YF
OR
D O
LE
AR
Y D
ES
IGN
, L
LC
E01
010
203
000
000
305
Ele
m n
on-s
tudent C
onsulti
ng
$45.0
0
Vo
uch
er
#:
5234
Invo
ice
774
Inv
oic
e N
o:
$45.0
0P
aid
Am
t:5/4
/2017
Ch
eck A
mo
un
t:$45.0
0
9838
LA
F4055
Ch
eck
1017
XC
EL
EN
ER
GY
E01
005
810
000
000
330
Util
ity S
erv
ices
$1,1
93.7
5
Vo
uch
er
#:
5235
Invo
ice
Act#
51-6
189166-3
Inv
oic
e N
o:
$1,1
93.7
5P
aid
Am
t:5/4
/2017
Ch
eck A
mo
un
t:$1,1
93.7
5
1312013831
LA
F4055
Ch
eck
1391
BU
RE
AU
OF
CR
IMIN
AL
AP
PR
EH
EN
SIO
N
E01
005
110
000
000
305
(10)
@ $
8$80.0
0
Vo
uch
er
#:
5238
Invo
ice
Ners
trand
Inv
oic
e N
o:
$80.0
0P
aid
Am
t:5/8
/2017
Ch
eck A
mo
un
t:$80.0
0
r_ap_checkr
egd
De
tail P
aym
en
t R
eg
iste
r B
y C
he
ck
No
.
Ne
rstr
an
d C
ha
rte
r S
ch
oo
l #
40
55
Page 2
of
3
6/2
0/2
017
00:4
4:2
8
Co
Ch
eck
No
Ban
k
Pm
t/V
oid
Date
Pm
tT
yp
eC
od
eR
cd
Ven
do
r
1312013832
LA
F4055
Ch
eck
1530
AM
Y P
FE
FF
ER
LE
E01
010
203
000
000
401
Sup/M
at N
on-I
nstr.
$34.3
2
Vo
uch
er
#:
5239
Invo
ice
5/1
1/1
7In
vo
ice N
o:
$34.3
2P
aid
Am
t:5/1
1/2
017
Ch
eck A
mo
un
t:$34.3
2
1312013833
LA
F4055
Ch
eck
1344
CL
IFT
ON
LA
RS
ON
AL
LE
N L
LP
E01
005
110
000
000
305
Consult/
Fees F
or
Svc
$1,8
00.0
0
Vo
uch
er
#:
5243
Invo
ice
1516567
Inv
oic
e N
o:
$1,8
00.0
0P
aid
Am
t:5/1
1/2
017
Ch
eck A
mo
un
t:$1,8
00.0
0
1312013834
LA
F4055
Ch
eck
1033
FA
RIB
AU
LT
TR
AN
SP
OR
TA
TIO
N, IN
C
E01
010
203
000
733
394
4/5
Riv
er
Bend
$173.2
5
Vo
uch
er
#:
5244
Invo
ice
Ners
trand
Inv
oic
e N
o:
$173.2
5P
aid
Am
t:5/1
1/2
017
Ch
eck A
mo
un
t:$173.2
5
1312013835
LA
F4055
Ch
eck
1133
IND
EP
EN
DE
NT
SC
HO
OL
DIS
T #
656
E01
005
850
000
348
370
April R
ent
$17,6
41.6
7
E01
005
810
000
000
391
April C
usto
dia
l$3,9
72.1
0
E01
010
203
000
000
305
Jan-M
arc
h T
ech
$195.6
1
Vo
uch
er
#:
5241
Invo
ice
35343
Inv
oic
e N
o:
$21,8
09.3
8P
aid
Am
t:5/1
1/2
017
Ch
eck A
mo
un
t:$21,8
09.3
8
1312013836
LA
F4055
Ch
eck
1534
JA
GU
AR
CO
MM
UN
ICA
TIO
NS
E01
005
110
000
000
320
Phone
$103.5
6
Vo
uch
er
#:
5242
Invo
ice
Act#
69828
Inv
oic
e N
o:
$103.5
6P
aid
Am
t:5/1
1/2
017
Ch
eck A
mo
un
t:$103.5
6
1312013837
LA
F4055
Ch
eck
1379
MA
GG
IE K
ILE
Y
E01
010
203
000
000
401
Sup/M
at N
on-I
nstr.
$64.3
6
Vo
uch
er
#:
5246
Invo
ice
5/1
1/1
7In
vo
ice N
o:
$64.3
6P
aid
Am
t:5/1
1/2
017
Ch
eck A
mo
un
t:$64.3
6
1312013838
LA
F4055
Ch
eck
1173
MA
RC
O T
EC
HN
OL
OG
IES
LL
C
E01
010
203
000
000
430
copie
s$489.3
9
Vo
uch
er
#:
5245
Invo
ice
INV
4253554
Inv
oic
e N
o:
$489.3
9P
aid
Am
t:5/1
1/2
017
Ch
eck A
mo
un
t:$489.3
9
1312013839
LA
F4055
Ch
eck
1542
MA
TT
HE
W K
ES
EL
EY
E01
010
203
000
000
430
Gym
Sound
$249.4
2
Vo
uch
er
#:
5240
Invo
ice
5/1
1/1
7In
vo
ice N
o:
$249.4
2P
aid
Am
t:5/1
1/2
017
Ch
eck A
mo
un
t:$249.4
2
1312013840
LA
F4055
Ch
eck
1536
WO
LF
RID
GE
E01
010
203
000
000
369
FY
18 W
olf R
idge
$759.5
0
Vo
uch
er
#:
5247
Invo
ice
5/1
1/1
7In
vo
ice N
o:
$759.5
0P
aid
Am
t:5/1
1/2
017
Ch
eck A
mo
un
t:$759.5
0
r_ap_checkr
egd
De
tail P
aym
en
t R
eg
iste
r B
y C
he
ck
No
.
Ne
rstr
an
d C
ha
rte
r S
ch
oo
l #
40
55
Page 3
of
3
6/2
0/2
017
00:4
4:2
8
Co
Ch
eck
No
Ban
k
Pm
t/V
oid
Date
Pm
tT
yp
eC
od
eR
cd
Ven
do
r
1312013841
LA
F4055
Ch
eck
1530
AM
Y P
FE
FF
ER
LE
E01
010
203
000
000
401
fly-
up d
ay
$42.5
2
Vo
uch
er
#:
5251
Invo
ice
5/2
2/1
7In
vo
ice N
o:
$42.5
2P
aid
Am
t:5/2
2/2
017
Ch
eck A
mo
un
t:$42.5
2
1312013842
LA
F4055
Ch
eck
1006
CIT
Y O
F N
ER
ST
RA
ND
E01
005
810
000
000
330
Util
ity S
erv
ices
$637.4
6
Vo
uch
er
#:
5253
Invo
ice
5/2
2/1
7In
vo
ice N
o:
$637.4
6P
aid
Am
t:5/2
2/2
017
Ch
eck A
mo
un
t:$637.4
6
1312013843
LA
F4055
Ch
eck
1264
HIL
LY
AR
D / H
UT
CH
INS
ON
E01
005
810
000
000
401
tow
el r
oll
$172.8
0
Vo
uch
er
#:
5250
Invo
ice
602526194
Inv
oic
e N
o:
$172.8
0P
aid
Am
t:5/2
2/2
017
Ch
eck A
mo
un
t:$172.8
0
1312013844
LA
F4055
Ch
eck
1543
JE
AN
ST
RA
IT
E01
010
420
000
419
366
AD
HD
Inserv
ice
$692.0
6
Vo
uch
er
#:
5249
Invo
ice
5/4
/17 +
5/1
0/1
7In
vo
ice N
o:
$692.0
6P
aid
Am
t:5/2
2/2
017
Ch
eck A
mo
un
t:$692.0
6
1312013845
LA
F4055
Ch
eck
1336
TD
S
E01
005
110
000
000
320
Phone
$11
4.6
2
Vo
uch
er
#:
5252
Invo
ice
Act#
507-3
34-9
656
Inv
oic
e N
o:
$11
4.6
2P
aid
Am
t:5/2
2/2
017
Ch
eck A
mo
un
t:$11
4.6
2
1312013846
LA
F4055
Ch
eck
1084
TLT
VID
EO
PR
OD
UC
TIO
NS
E01
010
203
000
000
305
Ele
m n
on-s
tudent C
onsulti
ng
$350.0
0
Vo
uch
er
#:
5248
Invo
ice
854
Inv
oic
e N
o:
$350.0
0P
aid
Am
t:5/2
2/2
017
Ch
eck A
mo
un
t:$350.0
0
2697
LC
CB
4055
Ch
eck
1004
US
PO
ST
AL
SE
RV
ICE
E01
005
110
000
000
329
Posta
ge &
Parc
el S
vc$196.0
0
Vo
uch
er
#:
5262
Invo
ice
5/1
8/1
7In
vo
ice N
o:
$196.0
0P
aid
Am
t:5/1
8/2
017
Ch
eck A
mo
un
t:$196.0
0
$36,0
38.5
4R
ep
ort
To
tal:
Nerstrand Elementary School
2016-2017
Estimated Cash Flow Projection
Assumes 10% Holdback
Total Est. Cash Total Est. Cash Estimated
Receipts Disbursements * Cash Balance
459,448 7/1/16 Beginning Balance
2016
July 108,311 72,045 495,715
August 116,492 75,000 584,352
PY 47,145
Sept 116,492 144,574 611,922
PY 55,652
Oct 116,492 144,574 616,788
PY 32,948
Nov 116,492 144,574 588,706
Dec 116,492 144,574 560,624
2017
Jan 116,492 144,574 536,712
PY 4,170
Feb 116,492 144,574 508,630
March 116,492 144,574 480,548
April 116,492 144,574 452,466
May 116,492 144,574 424,384
PY 4,620
June 116,492 144,574 396,302
1,534,258 1,592,785
* assumes same 6-30-17 misc payables as prior year
v. 8/14/16
Bonnie Carlson 612-824-1737 [email protected]
Nerstrand Elementary School
Contract for Director of Special Education
2017-2018
Nerstrand Elementary School and Bonnie Carlson referred to herein as the “special education director”, enter into the following agreement for services for the 2017- 2018 school year.
1. The Charter School engages the special education director as an independent contractor to perform the
services identified and agreed upon by both parties.
Bonnie Carlson, a licensed Special Education Director (File Folder 276417) agrees to provide all
administrative and managerial services to support the special education program at the above mentioned
Charter School.
2. Services: • Provide services as the special education director.
• Unlimited phone and email support
• Attend special education meetings as appropriate.
• Provide onsite visits, to be determined by school administration and special education director.
• Regular contact with business manager.
• Coordinate with MARSS Coordinator
• Provide staff development training.
• Develop and assist in the implementation of special education performance plans for special education
licensed teachers.
• Collaborate and provide guidance with the school’s director in both state and federal financial and due
process requirements.
• Complete and submit applications and other data collection forms required by the Minnesota Department
of Education (MDE).
• Oversee implementation and ensure compliance to third party billing.
• Assist in the development of due process procedures and when requested fiscal procedures.
• Maintain Nerstrand’s Total Special Education Services Manual.
• Support development of Nerstrand’s Special Education Advisory Committee.
• Participate in due process self-reviews, district monitoring, and as requested fiscal monitoring conducted
by the MDE.
• Ensure timely correction of identified individual student record non-compliance.
• Prepare for MDE monitoring on-site visit, as appropriate.
MNCIMP State monitoring visit:
a. On-site review of special education student records with Nerstrand Elementary School staff
b. Respond to MDE preliminary data requests
c. Participate in MDE special education monitor on –site visit.
d. Develop Corrective Action Plans related to MDE monitoring findings.
e. Implement Approved Corrective Action Plan and provide documentation of completion.
• Develop and monitor response to parent complaints, as requested.
• Fulfill other duties as assigned by the school director and agreed upon by the special education director.
Bonnie Carlson 612-824-1737 [email protected]
Service Contract for Director of Special Education page 2 3. Access to Information and Education Data:
Nerstrand Elementary School acknowledges and agrees that while providing special education services, the special education director will have access to information necessary to perform duties related to this position. This access includes but is not limited to educational data, personal data, staff qualification, budgeting information, child count data, federal expenditure reporting, and excess billing information, and other school data needed to fulfill agreed upon services.
4. Termination of Agreement:
Either party may terminate this agreement for just cause by providing thirty days written notice of such intent.
5. Service Options and Fees ____ Option 1 Services: Fee: $14,000
• On site visit once per month
• Unlimited phone and email support
• Attendance at IEP meetings, as needed
• Regular contact with business manager
____ Option 2 Services Fee: $16,000
• Option 1 services
• 3rd Pty Billing support
• MNCIMP state monitoring: On-site record review with staff
____ Option 3 Services Fee: Negotiated
• Negotiated services and rate
• Additional training as requested and agreed upon
Both the charter school and the special education director agree upon terms of payment, as indicated. Partial payment is due upon signed contract.
___ Single payment July 22, 2017 ___ Two payments July 22 and October 21, 2017 ___ Three payments July 22, October 21, and December 16, 2017 ___ Other ______________________________________________
Both the charter school and the special education director agree upon terms of payment, as indicated.
Bonnie Carlson 612-824-1737 [email protected]
Service Contract for Director of Special Education page 3 Terms of this contract begin July 1, 2017 and end June 30, 2018.
By signing below, the Nerstrand Elementary School Director and the Special Education Director execute this
agreement.
By: ___________________________________________________ Date: ____________ Maggie Kiley, Director
By: ___________________________________________________ Date: ____________ Bonnie Carlson, Special Education Director
Confidential Page 1 of 3
Independent Contractor Agreement Nerstrand Elementary School
This INDEPENDENT CONTRACTOR AGREEMENT (the Agreement) is made on June 19, 2017 by and between Nerstrand Elementary School (NES) and Michelle C. Flannery, School Psychologist (CONTRAC-TOR).
RECITALS
NES wishes to engage CONTRACTOR to perform certain services as an independent contractor on behalf of NES on terms and conditions set forth in this Agreement, and CONTRACTOR is willing to perform such ser-vices as an independent contractor on such terms and conditions. NES and CONTRACTOR agree as follows: 1. Services. On the terms and conditions of this Agreement, NES engages CONTRACTOR, and CONTRACTOR
agrees to perform the services set forth in Exhibit A to this Agreement.
2. Compensation. NES agrees to pay CONTRACTOR in accordance with the terms of the following Exhibit A. Except as specifically set forth on Exhibit A.
3. Independent Contractor. CONTRACTOR agrees that it shall be acting as an independent contractor and shall
not be considered or deemed to be an agent, employee, joint venture or partner of NES. CONTRACTOR shall have no authority to contract for or bind NES in any manner and shall not represent itself as an agent of NES or as otherwise authorized to act for or on behalf of NES. CONTRACTOR shall have no status as an employee or any right to any benefits that NES grants its employees. Contractor shall be solely responsible for (a) determin-ing the means and methods for performing the services as set forth in Exhibit A, provided, however, such per-formance shall at all time be in conformity with all applicable governmental laws, rules, regulations and guide-lines relevant to such performance, and (b) complying with and paying any and all taxes applicable to compen-sation received under this Agreement.
4. Non-disclosure, Confidential Information. By signing below CONTRACTOR agree that at no time during or
after CONTRACTOR’S employment with NES will CONTRACTOR, directly or indirectly, reveal, copy, di-vulge, transfer, or use for the benefit of any person or entity other than NES any NES confidential information or material.
5. Miscellaneous.
(a) This Agreement has been entered into by the parties in the State of Minnesota and shall be construed and enforced in accordance with the laws of the State of Minnesota.
(b) This Agreement contains the entire agreement between the parties relating to the subject matter hereof
and supersedes all prior agreements and understandings, whether written or oral, between the parties relating to such subject matter.
(c) This Agreement may be terminated for any reason or no reason whatsoever with written notice to the
other party.
(d) This Agreement cannot be amended or changed except in writing executed by both parties.
(e) The rights and obligations of CONTRACTOR under this Agreement are not assignable or delegable by CONTRACTOR.
Confidential Page 2 of 3
(f) Any notice required or permitted to be given under this Agreement shall be deemed to have been de-livered on the date following the day the notice is deposited in the United States mail postage pre-paid, return receipt requested, and addressed as follows:
If to Contractor: Ms. Michelle Flannery Address: 415 Riley Drive Northfield, MN 55057
If to NES: Nerstrand Elementary School
205 S 2nd Street Nerstrand, MN 55053 Nerstrand Elementary School CONTRACTOR Name: Name: Michelle C. Flannery
___________________________________
Title: Title: School Psychologist
Confidential Page 3 of 3
EXHIBIT A
Services
1. Starting June 2017, CONTRACTOR will provide professional, school psychological services on an ongo-
ing basis as requested and approved by NES. 2. CONTRACTOR agrees to:
communicate with designated NES staff on a regular, mutually acceptable basis, clearly summarize hours spent in consulting activities (via CONTRACTOR invoice) on a monthly basis, provide NES with copies of any client evaluation of her or his work; use her best efforts whenever she is actively involved in the assignments of NES and shall be liable to
the School for failure to complete assignments Contractor is retained by NES to perform.
The CONTRACTOR will perform the following duties as a School Psychologist:
Administering, interpreting, and summarizing intelligence tests, social/emotional/behavioral data and class-room observations
evaluating the effectiveness of academic programs or behavior management procedures
advising teachers and school administrators on methods to enhance student performance
participating in multidisciplinary team meetings addressing eligibility and IEP issues
This position entails providing the above services to NES, part-time on an as needed and availability basis.
Compensation
CONTRACTOR will bill NES for approved professional school psychology services delivered on a monthly basis. Compensation will be at the rate of $85/hour for labor and travel time. Con-tractor shall provide NES with a statement of its Services and out-of-pocket expenses promptly at the close of each calendar month, and NES shall pay outstanding balances within 30 days of receipt of Contractor’s statement. The compensation amount described above includes all travel expenses.
Contract For Services with Melissa Beithon MS, CCC-SLP
School Address
Nerstrand Elementary Charter School
205 South Second Street
Nerstrand, MN 55053
Phone Number
507-333-6850
Service Provided
Speech and Language Therapy --June and July 2017
Service Provider
Melissa Beithon MS, CCC-SLP
605 Spring Street North
Northfield, MN 55057
MDE Licensure -338237
Phone Number
507-202-5811
Service Charge
$70.00 per hour
Time spent traveling to and from client’s location will be billed at half the hourly rate ($35.00)
and mileage will be charged at the current IRS mileage rate.
Dates of Service
June--13,15,20,22
July--11,13,25,27
Reason for Contract
Services provided to existing Special Education students to maintain I.E.P progress for Speech
and Language therapy services..
Service provider will be responsible for setting schedule, communicating with staff/families,
providing licensure in the area of expertise and billing for services.
Service Provider/Date:________________________________________________________
Nerstrand Chair of the The Board:_______________________________________________
Nerstrand Director:___________________________________________________________
Date of Board Approval:_______________________________________________________
Agreement for Financial Services FY 2017 – 2018
THIS AGREEMENT made on ____June 26, 2017___, effective July 1, 2017, by and between Keith Johnson Financial Services, Inc, whose address is 8704 Bagley Avenue, Northfield, MN 55057, hereinafter referred to as the "Service Provider", and Nerstrand Elementary School, whose address is 205 South Second Street, Nerstrand Minnesota hereinafter referred to as "School". WHEREAS, the School desires to engage the services of the Service Provider to perform for the School business office financial services as an independent contractor and not as an employee; and WHEREAS, Service Provider desires to contract with the Board of Directors, the officers of the School, and the administrative staff, to provide the following services to School:
Business Office/Financial/Record Keeping Services
SERVICES: The “Contractor” will report directly to the Board. He/she will work closely with staff and the Board. Key areas of responsibility include overseeing the budget and preparing for the annual financial audit. He/she will be responsible for UFARS, EDRS, SERVS, support local MARSS and STARS reporter as needed, ESEA (Title) finance, accounts payable/receivable and recording of deposits, oversee account reconciliation, manage financial accounting software, any financial recording and reporting required for the annual financial audit, work with payroll/bookkeeping services to get payroll data and assure proper payroll recording, attend monthly meetings of the Board of Directors and be responsible for managing the Board approved business office budget. He/she will work to assure that work is done in a manner and timeframe consistent with the needs of the school. He/she will have the authority to outsource work to a third party if the current structure cannot meet the needs of the work requirement. NOW, THEREFORE, it is agreed as follows:
1. Term. The respective duties and obligations of the contracting parties shall be for a period of one year, commencing on July 1, 2017, and may be terminated by either party giving sixty (60) days' written notice to the other party at the addresses stated above or at an address chosen subsequent to the execution of this agreement and duly communicated to the party giving notice.
2. Liability. With regard to the services to be performed by the Service Provider pursuant to the terms of
this agreement, the Service Provider shall not be liable to the School, or to anyone who may claim any right due to any relationship with the Corporation, for any acts or omissions in the performance of services on the part of the Service Provider or on the part of the agents or employees of the Service Provider, except when said acts or omissions of the Service Provider are due to willful misconduct or gross negligence. The School shall hold the Service Provider free and harmless from any obligations, costs, claims, judgments, attorneys' fees, and attachments arising from or growing out of the services rendered to the School pursuant to the terms of this agreement or in any way connected with the rendering of services, except when the same shall arise due to the willful misconduct or gross negligence of the Service Provider and the Service Provider is adjudged to be guilty of willful misconduct or gross negligence by a court of competent jurisdiction.
3. Compensation. The Service Provider shall submit invoices for services and fees in an amount not to exceed the Board approved business office budgeted amount. School shall pay Service Provider within thirty (30) days of receiving an invoice for hourly services:
Fee for Services 1) Hourly Fees for services @ $60.00/hour 16 hrs/wk
** Additional service hours requested by Nerstrand Elementary School for services beyond this contract to be billed at the rate of $110.00/hour (subject to availability of Keith). Additional service hours are contracted and billed separately from regular business office hours, have limited availability, and should be agreed upon and receive Board approval in advance of service. 2) plus SPED/SERVS/EDRS services @ $60/hour, 2 hours/year for each IEP
4. Arbitration. Any controversy or claim arising out of or relating to this contract, or the breach thereof, shall be settled by arbitration in accordance of the rules of the American Arbitration Association, and judgment upon the award rendered by the arbitrator(s) shall be entered in any court having jurisdiction thereof. For that purpose, the parties hereto consent to the jurisdiction and venue of an appropriate court located in Rice County, State of Minnesota. In the event that litigation results from or arises out of this Agreement or the performance thereof, the parties agree to reimburse the prevailing party's reasonable attorney's fees, court costs, and all other expenses, whether or not taxable by the court as costs, in addition to any other relief to which the prevailing party may be entitled. In such event, no action shall be entertained by said court or any court of competent jurisdiction if filed more than one year subsequent to the date the cause(s) of action actually accrued regardless of whether damages were otherwise as of said time calculable.
IN WITNESS WHEREOF, the parties have hereunto executed this Agreement on__June 26, 2017_________.
" School " " Service Provider "
Nerstrand Elementary School Keith Johnson Financial Services, Inc.
By: By:
Title: Title:
Date: Date:
Nerstrand service agreement.doc
SERVICE AGREEMENT
BETWEEN NERSTRAND ELEMENTARY SCHOOL
AND FARIBAULT PUBLIC SCHOOLS
SERVICE
IT IS HEREBY AGREED, for the 2017-2018 school year, technical support services will be
provided as follows: 1) Data Technician services will be provided by staff employed by
Faribault Public Schools. Nerstrand will be billed for the actual hours of work performed
for Data Technician Services, either on or off site. 2) Infrastructure services (internet,
phones, internet filter, fire wall, wireless access point) at actual cost; and 3) Software
services (Destiny Library Manager, AVG Virus Scan, Microsoft Office) at actual cost.
RELATIONSHIP
The Data Technicians shall remain solely the employees of the Faribault Public Schools.
The hiring, evaluation, and termination of such employees shall be the responsibility of
the School District. In the event that said employees are unable to fulfill said
assignment to Nerstrand Elementary School, the School District reserves the right to
alter the person(s) providing services under this agreement, after consultation with
representatives of Nerstrand Elementary School. Thus, the cost of providing services
may vary according to the applicable salary and benefits of those persons providing
services.
ADMINISTRATIVE FEE
Nerstrand Elementary School shall pay Faribault Public Schools a yearly administrative
fee. This fee shall be based upon the Restricted Indirect Cost Rate for the fiscal year as
established by the Minnesota Department of Education. The fee will be applied to the
total cost of this contract and invoiced at the same time as the other costs of the
contract are invoiced.
PAYMENT
The contracting school, Nerstrand Elementary School, shall pay to the School District as
invoiced an amount not to exceed the hourly rate times the actual hours of work
performed for Nerstrand Elementary for data technician services plus administrative
fee. For infrastructure and software services, Nerstrand Elementary School shall pay to
the School District as invoiced an amount based on actual cost plus administrative fee.
TERM
The agreement shall be in effect for one school year and is to be renegotiated annually.
The school year shall be July 1, 2017 to June 30, 2018. Further, this agreement can only
be amended in whole or in part during the time it is in effect by mutual agreement of
both parties. If this contract is not to be renewed by either party, said party wishing to
non-renew must notify the other party by April 1, 2018.
NOTICE
All notices required to be given under this agreement shall be in writing and be
addressed to either the Chair of the School Board of the School District or the Chair of
the Board of Directors of Nerstrand Elementary School. All notices required to be
provided on a specific day or date shall be considered as timely if postmarked on or
before the due date.
WAIVER
The waiver by the School District or Nerstrand Elementary School or any provision of
this agreement in a particular instance does not constitute a waiver overall. Both
parties, rather, continue to reserve all of its rights pursuant hereto at all times.
HEREBY, this agreement is approved by the following:
FARIBAULT PUBLIC SCHOOLS NERSTRAND ELEMENTARY SCHOOL
DISTRICT #656
CHAIR OF THE BOARD CHAIR OF THE BOARD
CLERK OF THE BOARD SECRETARY OF THE BOARD
DATE OF BOARD APPROVAL DATE OF BOARD APPROVAL
School Nutrition Programs
Renewal of Joint Agreement
School Year
A School Food Authority (SFA) and Site may mutually agree to renew a joint agreement for up to four (4) one-year periods after the end of the original one-year joint agreement.
(SFA)
Cyber-Linked Interactive Child Nutrition System (CLiCS) Sponsor Identification (ID) Number
and
(Site)
CLiCS Site ID Number
agree to renew the original School Nutrition Program joint agreement, which ended , which ended for the period of through (not to
exceed one year).
The total number of times that the original joint agreement has been renewed, including this renewal, is (may not exceed four).
The terms of the original joint agreement remain in effect during this renewal, except for any adjustment to the original contract terms as described here:
SFA and Site have caused this agreement to be executed by their duly authorized representatives:
SFA
Authorized Representative
Telephone
Signature
Title of Authorized Representative
Date
Site
Authorized Representative Title of Authorized Representative
Telephone
Signature Date
1
Faribault Public Schools
FY 2017-2018 School Meal Prices
Elementary Schools
Breakfast (delivered to classrooms) … $0.60
Milk ………………………………………….……… $0.50
Lunch ………………………..…………..……….. $2.40
Middle School
Breakfast ……………………………. $1.55
Lunch …………………………………. $2.60
High School
Breakfast …………..……………………………………………….…………………….$1.55
Main Lunch …………………………………………………………………………….. $2.60
Premium Lunch (includes all meal lines except Favorites Line). $3.10
Other Meal Prices
Adult Breakfast ……….…………..…….………………. $1.85*
Adult Lunch …………………….………. 3.70*
Non‐School Age Children …………3.70*
Lunch Entrée …………………………………….………… $2.45
High School Premium Line Entrée ………….…… $2.95
2nd Lunch ………………………….…………….………….. $3.70*
*These prices are subject to change based on the 2017-2018 minimum adult meal prices as released by
the Minnesota Department of Education.
Nerstrand service agreement.doc
SERVICE AGREEMENT
BETWEEN NERSTRAND ELEMENTARY SCHOOL
AND INDEPENDENT SCHOOL DISTRICT #656
SERVICE
IT IS HEREBY AGREED, for the 2017-2018 school year the following services will be
provided by staff employed by the School District:
Salary & Benefits
Responsibility of
Service: Nerstrand Elementary School:
Custodial Services .7 FTE
RELATIONSHIP
The employee shall remain solely the employee of the School District. The hiring,
evaluation, and termination of such employee shall be the responsibility of the School
District. In the event that said employee is unable to fulfill said assignment to Nerstrand
Elementary School, the School District reserves the right to alter the person(s) providing
services under this agreement, after consultation with representatives of Nerstrand
Elementary School. Thus, the cost of providing services may vary according to the
applicable salary and benefits of those persons providing services.
PAYMENT
The contracting school, Nerstrand Elementary School, shall pay to the School District as
invoiced an amount equal to the percentage of salary and benefits for the employees
noted above.
ADMINISTRATIVE FEE
Nerstrand Elementary School shall pay Faribault Public Schools a yearly administrative
fee. This fee shall be based upon the Restricted Indirect Cost Rate for the fiscal year as
established by the Minnesota Department of Education. The fee will be applied to the
total cost of this contract and invoiced at the same time as the other costs of the
contract are invoiced.
TERM
The agreement shall be in effect for one school year and is to be renegotiated annually.
The school year shall be July 1, 2017, to June 30, 2018. Further, this agreement can only
be amended in whole or in part during the time it is in effect by mutual agreement of
both parties. If this contract is not to be renewed by either party, said party wishing to
non-renew must notify the other party by April 1, 2017.
NOTICE
All notices required to be given under this agreement shall be in writing and be
addressed to either the Chair of the School Board of the School District or the Chair of
the Board of Directors of Nerstrand Elementary School. All notices required to be
provided on a specific day or date shall be considered as timely if postmarked on or
before the due date.
WAIVER
The waiver by the School District or Nerstrand Elementary School or any provision of
this agreement in a particular instance does not constitute a waiver overall. Both
parties, rather, continue to reserve all of its rights pursuant hereto at all times.
HEREBY, this agreement is approved by the following:
INDEPENDENT SCHOOL DISTRICT 656 NERSTRAND ELEMENTARY SCHOOL
CHAIR OF THE BOARD CHAIR OF THE BOARD
CLERK OF THE BOARD SECRETARY OF THE BOARD
DATE OF BOARD APPROVAL DATE OF BOARD APPROVAL
Nerstrand Elementary School
Board of Directors’ Meeting Schedule for 2016-2017 School Year
Day Meeting Date Time Location
Monday Board Work Session
July 25, 2016
3:30 p.m. School Media Center
Tuesday August 23, 2016 3:00 p.m. Carleton College, Northfield
Monday September 12, 2016 3:30 p.m. School Media Center
Monday October 10, 2016 3:30 p.m. School Media Center
Monday November 14, 2016 3:30 p.m. School Media Center
Monday December 12, 2016 3:30 p.m. School Media Center
Monday January 9, 2017 3:30 p.m. School Media Center
Monday February 13, 2017 3:30 p.m. School Media Center
Monday March 6, 2017 3:30 p.m. School Media Center
Monday April 10, 2017 3:30 p.m. School Media Center
Monday May 8, 2017 3:30 p.m. School Media Center
Monday June 26, 2017 3:30 p.m. School Media Center
TBD August 2017 3:00 p.m. Carleton College, Northfield
Nerstrand Board of Directors Work Calendar
August: Review Policy #
BOD Chair verifies all members have received appropriate BOD training
Certify June Election of Officers (Board Chair, Board Secretary/Clerk)
Approve staff hiring list for the new year
Discuss performance review of School Director
September: Review By-Laws
Review Policy #
Review and create document detailing BOD membership terms
October: BOD chair to review background checks of BOD members
Review Policy #
Ongoing Board Training: Finance (suggestion: Presentation by Keith Johnson)
November: Ongoing Board Training: Law (Suggestion: Presentation by NEO?)
Review Policy #
December: Ongoing Board Training: Employment (suggestion: presentation from EdVisions)
Review Policy #
January : Review BOD member terms and prepare for election
Establish an Election Committee of 3 or more Board members
BOD chair completes check list of trainings provided and attendance
Review Policy #
February: Assemble Budget Committee
Ensure notification for BOD elections is made public 30 days prior
Review Policy #
March: Continue budget meetings
Publish/post for interest in BOD open positions
Approve School Calendar for next year
Review Policy #
April: Continue budget meetings - preliminary budget for next year
Announce 30 day notice for BOD election
Review Policy #
May: Review preliminary Proposed Budget for next year
Review staff working agreements for presentation in May-June
Discuss/hold BOD election
Review Policy #
June: Approve revised current year budget (if necessary)
Approve next year's budget (if not already approved)
Approve annual banking resolutions
Approve designated use of REAP funds
Approve next year's Service Contracts
Approve designations of required roles for next year
Certify BOD election results
Election of Officers for next year (Board Chair, Board Secretary/Clerk)
Approve next year's Board Meeting Schedule
Review Policy #
Evaluation of Director
