NAYS CONGRESS 2016

Navy Youth Sports and Fitness (YSF) Program

18 November 2016

INTRODUCTION

Facilitators:

Brent Edwards brent.a.edwards@navy.mil Youth Programs Coordinator Navy Child and Youth Programs Ron Brewer ronald.t.brewer@navy.mil YSF Program Coordinator Navy Child and Youth Programs Terri Rudy, MPA tlr141@psu.edu Research and Evaluation Associate Clearinghouse for Military Family Readiness Pennsylvania State University Christina Diaz, MBA cmd39@psu.edu Research and Evaluation Associate Clearinghouse for Military Family Readiness Pennsylvania State University

• Introductions

• Encouragement

• Training Intent

• How Your Feedback Will Be Used

YSF PROGRAM PURPOSE & PACKET INFORMATION

• Purpose of the YSF Program

• Variances between Installations

• Packet Contents

• Installation-Specific Packet Contents • Welcome Memo • NAYS Congress Attendee List • NAYS Congress Installation YSF Program Re-Assessment

Outline • PowerPoint Presentation Materials • YSF Virtual Training Modules Outline • Regional Directory of Opportunities Update • Sports Core Service Area Recommendations • 2015 YSF Program Assessment Report and

Recommendations

YSF PROGRAM THEN & NOW

90’s & 2000’s Minimal policy

& guidance, disconnected

programs

2011 CYP HQ and

PSU Clearinghouse

began discussions to streamline YSF

services

2013 Release of

YSF Operating

Manual

2015 YSF Program

Assessments and Recommendations

2017 YSF Program

Reassessments and YSF OM 2nd Edition

YOUTH PROGRAMS WORKING GROUP YOUTH SPORTS & FITNESS

Headquarters CYP Directors Youth Directors YSF Coordinators Teen Coordinators T&Cs

Brent Edwards Krissy Gomez Jarod Bailey Rico Bailey Brandon Bergeron Nicole Boda

Jami Marion Gina Petrone Heather Campbell Eric Barge Tina Bolt Kelly Scheese

Lucinda Reaser Heather Steinzor Cherise Castro Lee Doran Laura Jefferson

Cathy Terrall Adam D’Amico Anan Little Josh Hinshaw

Pam Larsen Cameron Norton Anna Hobbs

Jason McKenzie Ronnie Sanchez

Lauri Neal Jeff Shelton

Geoff Rhinehart

CYMS TRAINING CODES – VOLUNTEER COACHES UPDATE

COMING THIS DECEMBER!!!

VO-ORI10 Age Appropriate

Practices

VO-ORI11 Child Abuse Prevention

VO-ORI12 Positive Guidance

VO-ORI13 Touch Policy

VO-ORI14 Inclusion

Orientation-ORI VO-ORI00 Volunteer (CYP) Orientation Complete

VO-ORI01 Navy Regulations, Local Instructions

VO-ORI02 CYP Orientation Training

VO-ORI03 Child Safety

VO-ORI04 Emergency Evacuation and Safety Procedures

VO-ORI05 Fire Prevention and Protection

VO-ORI06 NYSCA (National Youth Sports Coaches Association)

VO-ORI07 Adult, Child and Infant CPR

VO-ORI08 First Aid

VO-ORI09 NYSOA (National Youth Sports Officials Association)

Annual-AN

VO-AN01 NYSCA Refresher

VO-AN02 Adult, Child and Infant CPR Refresher

VO-AN03 First Aid Refresher

VO-AN04 Emergency/FireSafety/Evacuation Procedures

Select appropriate code for 'Job Title' in CYMS: VOL-NOSP Volunteer Non-Specified

VOL-SP Volunteer Specified

VOL-SPAD VolSpec-ActiveDuty

YSF TRAINING MODULES COMING SOON!

• Understanding YSF Requirements • Core Service Area Requirements Training Series

• Sports CSA • Fitness CSA • Health & Nutrition CSA • Outdoor Recreation CSA • Motor Skill Development CSA

• Administrative Training Series • Planning a Prosperous YSF Program • Cross-Programming: The Key to a Successful YSF Program • Marketing YSF Programming Opportunities • NAYS/PAYS Training • Maximizing Volunteer Engagement • CYMS/EMS Training

• Offering On-Base YSF Sports Camps/Clinics • Offering On-Base YSF Sports Leagues: Maintaining a Quality Program • Inclusion in Youth Sports and Fitness (YSF) Programming Opportunities

VOLUNTEER FLYER TOOLKIT COMING SOON!

YSF ROUNDTABLE SCENARIOS & CHALLENGES TASKS & REPORT OUT

TASKS

• Remain together throughout the process

• Discuss scenarios and challenges

• Select someone to take legible notes

• Select someone to brief the larger group

• Ensure everyone has an opportunity to share

REPORT OUT

• Provide details (What, Why, How)

• Identify underlying issues

• Clarify the way forward & advise on policy changes

• Determine responsible stakeholders

2 Scenarios

YSF ROUNDTABLE SCENARIOS & CHALLENGES GROUP ASSIGNMENTS

2 Challenges

Group A:

Alana Anderson Brittany Bigham

Sean Bowen Vic Miller

Hector Reyes Ron Sexenian

Kienda Simmonds Gerardo Troiano

Group B: Dana Duncan

Angie Knoertzer Jacob Lewis Anan Little Jeff Lowe

Waylend Reed Ronnie Sanchez

Jeff Shelton Arnel Tanaliga

Group C: Rico Bailey Eric Barge

Brandon Bergeron Ron Burt

Max Chun Soo Kang David Moses

Cameron Norton Renee Riehle

Roshawn Terry

Moderator: Brent Moderator: Terri Moderator: Christina

SCENARIOS & CHALLENGES

Scenario #1:

The installation Child and Youth Program has distributed patron interest surveys to determine interests for offering additional sports and fitness

activities to youth and teens. In analyzing the results, the Child and Youth Program realizes that a sport that has never been offered by the installation has the highest interest. Since the installation has never offered this sport, they do not have the resources

immediately available, such as knowledgeable instructors/coaches, rules of the sport, equipment specifics, facility location, etc. Determine the steps that should be followed for this installation to offer

the sports program to its patrons in a safe and competent manner.

Responses to Scenario #1:

Group A – “Pilot new activities. Sometimes when you do surveys the patrons say they

want something new, but only a few families actually register. Try offering the pilot to the

SAC/Teen Program or in a camp/clinic format before executing a full-blown league offering.”

Group B – “Make sure you research and preform a needs assessment. Ensure you have the equipment, facilities, and patrons needed. If

the off-base community already offers the activity, have a conversation with them to get

more input.” Group C – “Network and reach out to

people in this room that are already offering the activity. Talk to the families who suggested

the activity (they may be the experts.”

REPORT OUT • Provide details (What, Why, How) • Identify underlying issues • Clarify the way ahead & advise on policy changes • Determine responsible stakeholders

SCENARIOS & CHALLENGES

Scenario #2:

Engaging and involving parents in programming efforts in a positive way is sometimes challenging. Determine and

evaluate at least five (5) different strategies to encourage positive parental involvement in youth sports and fitness

programming activities.

Responses to Scenario #2:

Group A – “It’s important to survey your parents before, halfway, and after the season.

Ensure you make your presence know by rotating through different practices and games.

Strike up conversations and listen to what parents have to say.”

Group B – “Offer parents the role of volunteer score keepers.”

Group C – “Invite parents to coach, become officials (outside of their child’s team), offer

incentives (e.g. parent of the week or preferred parking spots), and offer an mid- and end of the season Parent vs. Kid game.”

REPORT OUT • Provide details (What, Why, How) • Identify underlying issues • Clarify the way ahead & advise on policy changes • Determine responsible stakeholders

SCENARIOS & CHALLENGES

Response to Challenge #1:

Group A – “Reach out to local coaches in school programs and (whenever available)

utilize CYP staff.” Group B – “Reach out to MWR for

assistance. Attend Parent Involvement Board meetings to request assistance. Let new

coaches know that they will be paired with seasoned/knowledgeable coaches.”

Group C – “Use all-hands emails to reach large numbers of personnel attached to the base. Email and personally call your existing

parents. Place information on digital marquees, social media, and in the base newspaper.”

Challenge #1:

Your installation is gearing up for the upcoming Spring Soccer season. Compared to

last year there is a significant drop in volunteers/coaches even though the

registration numbers have remained high. YOUR CHALLENGE IS TO ESTABLISH WAYS TO ATTRACT NEW VOLUNTEERS

FOR COACHING POSITIONS AND DEVISE WAYS TO TRAIN/PREPARE THOSE

COACHES IF THEY ARE UNFAMILIAR WITH THE SPORT.

REPORT OUT • Provide details (What, Why, How) • Identify underlying issues • Clarify the way ahead & advise on policy changes • Determine responsible stakeholders

SCENARIOS & CHALLENGES

Response to Challenge #2:

Group A – “Use active marketing. Use a-frames at 4-way stops. If it’s something that is different in your community, it may catch their

attention. On pay-day, hand out fliers to the captive audience at the Commissary or NEX.” Group B – “Contact the housing authority

and use social media. If possible, partner with sports stores (e.g. Dick’s Sporting Goods) for registration days and communicate existing military discounts at the store. Relay the

information to the MWR Department Heads and develop relationships with the local Parks & Rec organization to play the sport/activity

in the off-season.” Group C – “Ask your on-base clubs (e.g.

wives club) to spread the word throughout the off-base community.”

Challenge #2:

Reaching all patrons assigned to an installation (living on base or off base)

when marketing YSF programming opportunities can be difficult. YOUR CHALLENGE IS TO DETERMINE STRATEGIES FOR SPECIFICALLY

TARGETING OFF-BASE POPULATIONS WHEN ADVERTISING YSF

PROGRAMMING OPPORTUNITIES.

REPORT OUT • Provide details (What, Why, How) • Identify underlying issues • Clarify the way ahead & advise on policy changes • Determine responsible stakeholders

CENTRAL SUITABILITY OFFICE (CSO) UNDERSTANDING FUNCTION VS. TIME

Function of Services versus

Time of Services

SUPPORTING BACKGROUND CHECKS ROLES & RESPONSIBILITIES OF YSF COORDINATOR

Know what type of operation you are about to implement (league, camp, clinic, instructional class)

Understand the function of the volunteers needed to support the type of operation you intend to conduct

90-120 day lead time for specified volunteers

2-4 week lead time for non-specified volunteers

Conduct advanced, intentional, systematic, strategic recruitment of volunteers

Develop a positive working relationship with the Volunteer Coordinator & Human Resource Office (HRO)

Ensure CYMS records exist for CSO to provide updates

Understand that CSO is a “work flow” focused department

CENTRAL SUITABILITY OFFICE (CSO) TYPES OF VOLUNTEERS

Specified Volunteers Non-specified Volunteers

Individuals who could have extensive or frequent contact with children over a period of time. They include, but are not limited to, positions involving extensive interaction alone, extended travel, or overnight activities with children or youth.

Individuals who provide services that are shorter in duration than is required to perform a criminal history background check (e.g., one-day class trip, class party) and are never expected to interact alone with children or youth.

Can perform duties without line of sight supervision (LOSS) pending favorable completion of all background checks

**Sports Leagues** **Instructional Classes**

Must always be in line of sight (LOSS) of a cleared individual

**Sports Camps** **Sports Clinics**

No volunteer is allowed to interact with children unless an IRC has been completed and favorably returned

BACKGROUND CHECK CONSIDERATIONS FOOD FOR THOUGHT

A parent decides to volunteer the week before the season starts...

CSO processes requests in the order in which they are received from the

Installation HRO…

I have ample staff to provide LOSS for all practices and games…

We are going to offer a 2 week sports camp…

CENTRAL SUITABILITY OFFICE (CSO) BACKGROUND CHECK PROCEDURES

Q&A with the

Central Suitability Office

NAVY YOUTH SPORTS AND FITNESS QUESTION & ANSWER SESSION

Q&A on

Youth Sports and Fitness

Thank you for your attendance and participation!

Remaining questions???

Email: info@navygetfit.com

WRAP-UP & THANK YOU