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National Oceanic and Atmospheric Administration
NESDIS Cooperative Institute Administrators Workshop
City College New YorkOctober 26 - 27, 2005
Page 2
Overview
System Screen Shots
Workflow Overview
Additional Resources
Page 3
NOAA Grants Online Home Page
Page 4
Advisories - Default Page for Inbox Tab
Page 5
Workflow Overview – Accepting the Award/Managing Users
NOAA GrantsOffice
Approve Award File
and ObligateFunds
Accept AwardRecipient Authorized
Official
Manage Award Users Screen,
press Done Button
1 2 43 5
Accept Award/Confirm
Recipient System Administrator
6
8
Manage Award Users
Done
9
Manage Award Complete
Recipient System Administrator
7
Page 6
Accepting the Award: Role of Recipient Authorized Representative
STEP1
STEP2
Recipient Authorized Official
Receives e-mail indicating they need to contact the Help Desk to obtain password
Accept Award
Enter System Administrator Info:•Name•E-mail•Phone Click Save Submit Acceptance
to Agency
3
Return to NOAA for Revisions
Decline Award
Grants Officer
Receives task in Inbox to Accept/Decline Award
View Award Details
Page 7
Recipient’s Inbox with Task to Accept Award
Page 8
Award Package Launch Page – View Award Details
Page 9
Award Details Page (New Award)
Page 10
Award Details Page cont.
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Award Package Launch Page – Accept Award
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Accept Award Page – Identify Recipient System Administrator
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Managing Award Users: Role of Recipient System Administrator
STEP1
STEP2
System Administrator
Receives task in Inbox to Manage Award Users
View Manage Award Screen
Identify Authorized Representatives:
• Edit Primary Authorized Representative• Add PI/CO-PI’s/Other Investigators• Add Business/Finance Representatives• Add Additional Key Personnel• Add Other Key Performers
6Manage Award Complete
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Recipient Administrator Inbox Task to Manage Award Users
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Recipient Administrator – Manage Award Users cont.
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Manage Award Users Screen (top)
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Manage Award Users Screen (bottom)
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Workflow Overview – Award Action Requests
1 2
Recipient Authorized Official, PI, Co-PI, or Finance Representative
Search for Awards viaThe Awards Tab
3
Select Award ActionRequest link and enter the Required fields
4
Forward To Agency
5
Program Officer
6
1.) Review Award Action Request2.) Forward to Grants Specialist
7
Grants Specialist
8
1.) Review Award Action Request2.) Forward to Grants Officer
9
Grants Officer
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1.) Review AAR2.) Approve AAR
Recipient Authorized Official
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Done
12
Program Officerand/orRecipient Authorizing Official
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AAR ApprovalNotification
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Award Action Requests: Role of Recipient Users
STEP1
STEP2
Search for Awards via theAwards Tab
Select Award ActionRequest link
Recipient Authorized Official
Recipient Authorized Official,PI, Co-PI, Finance Representative, orKey Personnel
Recipient must provide (as applicable):• Dates• Justification• Budget of remaining funds• Supporting documentation• Lease vs. purchase analysis• Compliance with Fly America Act• New PI contact information• SAC completion justification• Cost amount• Transfer amount• Sub-award method of selection• Attachments
Select Save and Submit
1 4
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Award Action Request (AAR) Index Page
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Reprogram or Rebudget AAR Screen
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Award Action Request: Role of Recipient Authorized Official
STEP1
STEP2
Recipient Authorized Official
Award Action Requests may include:• Dates• Justification• Budget of remaining funds• Supporting documentation• Lease vs. purchase analysis• Compliance with Fly America Act• New PI contact information• SAC completion justification• Cost amount• Transfer amount• Sub-award method of selection
Receives task in Inbox to Review Award Action Request
Withdraw Award Action Request
Edit/Review Award Action Request
Forward to Agency Program Officer
4
6
Page 23
Additional Resources
Go to the Grants Online PMO Website at www.ofa.noaa.gov/~grantsonline to Access:
Grants Online Training/Support Resources
Frequently Asked Questions
