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NATIONAL
JUDICIARY NETWORK PROJECT
Ali KAYAPresident of IT Department Ministry of Justice, Turkey
U Y A P
UYAP is an e-justice system as a part of the e-government, which has been developed in order to ensure fast, reliable, soundly operated and accurate judicial system.
As a central network project, it includes all of the courts, public prosecutors services, prisons, other judicial institutions and other government departments in Turkey.
All these are equiped with computers, case management systems, network and internet connection and given access to all the legislation, the decisions of the Court of Cassation and judicial records.
WHAT IS U Y A P?
Number of the Judges and Prosecutors
High Criminal Courts Centres 134
Courthouses 587
Judges 6.199
Public prosecutors 4.114
Administrative judges 1.259
Personnel 59.037
Forensic Medicine Units 63
Penitentiary and Detention Houses 371
UYAP has been designed in order to improve the functioning and efficiency of the judiciary and to create an effective and less bureaucratic judicial system for the concerned institutions and individuals
The Annual Number of Case in Turkey
Presecution Files 8.763.011
Criminal Cases 2.764.497
Civil Lawcases 2.180.305
Administrative Cases 409.151
Enforcement Cases 9.640.699
All judiciary processes, case management, trials, correspondence and transactions were transmitted into the electronic environment which enables paperless office structure.
ERP–Personel Management–Training Management–Supply Management–Procurement Management–Financial Management
Judiciary Functions–Public Prosecuters Services–Penal Law Services–Civil Law Services–Enforcement-Bankruptcy Services–Administrative Law Services–Convict-Arrest Management–Forensic Medicine
Common Functions–e-mail–Electronic forum–Data Bank–Internet–Word Processor–Verdict Support
Ministry of Justice Central Units
Supreme Court
Court Houses
Penal LawPublic Prosecuters
Civil LawEnforcement-Bankruptcy
Record of Convictions and statistics
Administrative Jurisdication
Administrative LawTax Law
Forensic MedicinePrisons
Occupational Units
Public Houses and baby nursery
Supporting Functions–Occuputional units–Judge houses and resort units–Library–Health–Archives–Baby nursery
Judge houses and resort units
Functional Scope
UYAP
Supreme Court of Appeals
MOJ – Central Units
Provincial Units
Court of Constitution
High Commission of Election
All of the judicial units and agencies currently make use of ICT in their daily lives as all processes and transactions were transmitted into electronic environment.
All of the judicial units and agencies currently make use of ICT in their daily lives as all processes and transactions were transmitted into electronic environment.
UYDU
INTERNET INTERNET
ADLİYE
ADLİYE
ADLİYE
ADLİYE
CEZAEVİ
CEZAEVİ
TÜRK TELEKOM
TÜRK TELEKOM
Metro Ethernet
ADLİYE
ADLİYE
ADLİYE
CEZAEVİ
ADLİYE
Metroethernet
20 M
b
Met
roEt
hern
et
2x2
Mb
G.SHDSL
2Mb G.SHDSL
1 Mb AD
SL
UYAP SİSTEM MERKEZİ (Şaşmaz)
TÜRKSAT
(Gölbaşı)
3G3G
WAN and LAN were completed All judiciary units were connected to with each other via sole central network. This
connection was provided through territorial lines and satellite. These Connection types are the substitutes for each other.
8
HARDWARE DISTRIBUTED HARDWARE DISTRIBUTED
Personal ComputersPersonal Computers 40.232
LaptopsLaptops 16.133
Laser Printers Laser Printers 21.273
Portable PrintersPortable Printers 2.800
Power Supplies (1 KVA)Power Supplies (1 KVA) 6.140
ScannersScanners 5.467
Structural CablesStructural Cables 49.800
Power Supplies (20-300 KVA)Power Supplies (20-300 KVA) 87
In due course, all hardware has been upgraded and also software has been improved and updated by the own project team of IT department of Ministry of Justice itself.
UYAP trainings have been given in UYAP trainings have been given in modern laboratories in practical waymodern laboratories in practical way
Republic of TurkeyRepublic of Turkey
MMiinistry of Justicenistry of Justice
Basic Computer Training: 13.000Basic Computer Training: 13.000 UYAP Training: All staffUYAP Training: All staff
All personnel haAll personnel haveve been trained through internet been trained through internet
by using distance learningby using distance learning
DISTANCE TRAINING
10
DISTANCE TRAINING
With the Decision Support System, procedural mistakes are reduced to a minimum level. The aims of this facility are to prevent procedural errors during legal proceeding, to minimise other possible errors, to provide accuracy and speed to the legal proceedings and to accumulate public trust in justice . (1.350 warning have been produced in the system till this time and they are presented for the use of the users. Also, warning is still being produced on the Laws.)
DECISION SUPPORT SYSTEM
The Document Management System (DMS) in our Ministry has been integrated and exchange of the electronic documents between the provinces and centre has been started. At present, all kinds of data, Information, documents are flowing in documentation management system between MOJ and other units electronically.
12
DOCUMENT MANAGEMENT SYSTEM
• Procedures, among the branches of the justice system and other relevant official bodies, have been totally integrated and automated on electronic signature infrastructure in UYAP, establishing electronic office atmosphere that not need paperwork.
• Until now, 41.879 personnel have applied for the e-signature and 36.106 of them have been given their e-signature. It was required by a regulation by the Ministry of Justice that documents will no longer be circulated physically among the judicial units after 01.07.2008.
• All the documents will be required to be sent in the electronic environment, which are signed by e-signature.
• The usage of electronic signature paves the way for saving from costs, time and labour force in judicial
processes. 13
ELECTRONIC SIGNATURE
The mobile legal sources: everyone can access legal sources with their mobile phones
It was created a Databank of information on relevant legislation, regulations, circulars, template texts, holding of the courts, jurisprudence, circulars, studies, examplary texts, template texts, sample decisions
UYAP DATABANK
Integration between UYAP I & UYAP II
Integration between subsystems– Public Prosecuters,– Courts, – Forensic Medicine, – Prisons, etc.
Record of ConvictiondSupreme Court
Gendarmery
Population and Citizenship(MERNİS)
Constitutional Court
Land & Cadastre
Council of state
Prosecuters Courts
Enforcement-Bank.
PrisonsForensic Medicine
AdministrativeLaw
UYAP IUYAP II
Ministries
Supreme Court of Public
Accounts
PoliceIntegration with other systems
– Supreme Court,– Record of convictions and statistics– Population and Citizenship Unit,– General Directorate Of Land Registry & Cadastre, – Ministries, – Police Departments, etc.
Integration Scope
Apart from all judicial organisations which are fully integrated internally, the number external institutions that are integrated in UYAP has exceeded 27
17
The Number of Online Search on Birth Database called MERNİS 53.232.110
The number of online search for family record on MERNİS 8.666.190
Saving thanks to Mernis integration : 60.884.989 €
The number of online search on criminal records database 2.429.982
Saving thanks to criminal records integration : 19.616.550 €
SAVİNGS OF INTEGRATİONSAVİNGS OF INTEGRATİON
18
The number of online search on police database (POL-NET)
200.697
Saving thanks to POL-NET integration : 970.045€
Online confiscation on traffic records of POL-NET- 4.014.313
Saving thanks to traffic records of POL-NET integration 225.057.252 €
Saving thanks to KİHBİ integration 1.732.307 €
Number of online communication among judicial units 50.695.640
Saving thanks to online communication among judicial units 150.862.505 €
SAVİNGS OF INTEGRATİONSAVİNGS OF INTEGRATİON
19Citizens can reach and examine their case information via Internet and learn the hearing days without going courts.
• By using their electronic or mobile signature they can examine their files through
internet.
UYAP CITIZEN PORTAL
Litigate a claim or dispute to court through electronic means, Review his cases via electronics means Submit his petition with electronic signature online via UYAP.
20
According to the latest figures, 37.710 lawyers have been registered to the lawyer’s portal, and 9.253 of them use this system effectively
UYAP LAWYER PORTAL
21
UYAP MOBİL
The courts or public prosecutors can also send SMS to the citizen’s mobile phone instead of preparing legal summons
UYAP MOBİL GBT (2010)
At around 1000 arrest decision is given daily
The number of wanted people is now 180.162
the number of people issued arrest warrant in 2009 is 620.938
After the introduction of the project it is understood that 3850 wanted people are already in prison.
Hand terminals are used for search
At the first stage 1000 gendarmerie use the system
24
LEGAL AID WEBPAGE
UYAP SYSTEM CENTRE
The capacity of the centre is sufficient for more than seventy thousand users.
By the use of up to date information technologies the services that are given to the public about judicial processes are higher qualitiy.
UYAP GAINS
Minimizing the judicial mistakes
Ability of tracking a person’s whole judicial history
Reaching different case files of a person
Catching the fugitives
%100 management of prisons
Adaptation of users to new laws
Fully online and workflow driven processes
Minimized paper work by the use of DMS and integration
Integration with other government units
Reaching the data online when needed
No data repitition
Government & Judicial Process Gains
• All takeover files from previous year can be prepared within instantly.
• Easy and fair dispatch of the files and works of courts and enforcement units is ensured.
• Prevention of corruption: Destruction of files are impossible because of electronic recording and all the activities are logged in the system.
Transparency in terms of accountability and data accuracy:
UYAP Roll Out MAPhttp://www.adalet.gov.tr/harita/harita.html
COURTHOUSES AND ADMİNİSTRATİVE COUNTY COURTS WHİCH WERE TAKEN İNTO OPERATİON AFTER COMPLETİNG THEİR TRAİNİNG PROCESS
The Number of Document 623.886.817
# of Users 61.748
# of Concurrent Processes 1.750
# of New Files per a day 200.000
Average System Login per a day 39.778
#SQL per second 3.200
# of Documents per a Day (Insert-Edit) 1.400.000+
# of Read Documents 2.000.000+
77.500.000 lines of Code.500.000 lines of CodeMore than 3More than 3..000 user interfaces000 user interfaces
More than 4More than 4..000 reports and document templates000 reports and document templates 30
UYAP With NUMBERSUYAP With NUMBERS
CRIMINAL COURTS
PROCESSBEFORE UYAP
AFTER UYAP
Writing edits 3-5 mn. 3 mn.
Post lists 10-20 mn. 1 mn.
Statistics 15-20 day 15-20 mn.
Criminal record 1-15 day 1 mn.
Birth Certificate 1-15 mn. 1 mn.
Take over files 7-15 day 1 mn
Transfering files 15-20 day 2-3 mn.
Promotions 1 day 0–1 mn.
Annual statistics 1 week 0–5 mn.
0
20000
40000
60000
80000
100000
120000
UYAP'tan Önce UYAP'tan Sonra
Ceza Mahkemeleri İşlemlerinde Zaman Durum Grafiği(dakika)
Tebligat Hazırlama(Taraf Başına) Posta Tevdii Listesi Tüm Devir ve İstatistik İşlemleri Adli Sicil'den Sabıka Kaydı İsteme Nüfus Müdürlüğü'nden Nüfus Kaydı İsteme Talimat,Müzekkere ve Dosya Gönderme Devir İşlemleri Terfi İş Cetvelleri Hazırlama İşi Adis Formu Hazırlama İşi
31
Before and after Before and after UYAP UYAP
IDSIDSIPSIPS
AntivirüsAntivirüs
İçerik İçerik DenetimiDenetimi
FirewallFirewall In the system all recognised security hardware and software are preferred. All data is backed up instanly and regularly in the recovery center.
NATNAT
SECURITY SECURITY
UYAP works on UYAP works on Intranet Intranet
İNTERNETİNTERNETSİSTEM MERKEZİ
NETWORK SECURITYNETWORK SECURITY
IDSIDS IPSIPS
AntivirüsAntivirüs
Fire
wal
lF
irew
all
Content Content checkcheck
NATNAT
VPNVPNSistem Sistem MerkeziMerkezi
INTEGRATING WITH THE OTHER COUNTRIES
• The UYAP database can be connected to the databases of the other states and can form a broadened network Achieving this goal will result in secure and swift transition of international requests such as rogatory letters, extradition matters and transfer of sentenced persons.
• Apart from these, UYAP case and document management system and word processor software were designed to be independently used by other judicial systems. So, it is completely possible to import these main components to other countries as they have already been transferred other related institutions in Turkey.
35
VIDEO- CONFERENCE SYSTEMSVIDEO- CONFERENCE SYSTEMS
• The other important technological feature is the usage of “video recording” and “video conferencing systems”, set up in 225 heavy criminal courts all over the Turkey and were rolled out in 225 heavy criminal courts.
• Thanks to this system any of the witness, victim or offenders who live far away from the court, even in different continents can be questioned.
SAVINGS OF UYAP
36 ENVIRONMENTALLY FRIENDLYENVIRONMENTALLY FRIENDLY
37
THE AWARDSTHE AWARDS
38
In 2009, UYAP distance learning Portal has been selected the winner of Informatics Star Prize in Turkey.
THE AWARDSTHE AWARDS
39
THE AWARDSTHE AWARDS
40
THE AWARDSTHE AWARDS
Ministry of Justice of Turkey has been selected as one of the 15 winners of Oracle's 'Enable the Eco-Enterprise' award.
41
THE AWARDSTHE AWARDS
SMS Information System has been awarded with the public prize of eGovernment Awards 2009 by the European Commission
42
THE AWARDSTHE AWARDS
GERMAN MINISTRY OF JUSTICE DELEGATION
MINISTRY OF JUSTICE DELEGATION FROM BRITAIN
45
COMMENTSCOMMENTS
Thank you very much for your attention
If you have any questions please don’t hesitate to contact
www.adalet.gov.tr/english
www.uyap.gov.tr/english
46
FINALLYFINALLY