NATIONAL AERONAUTICS AND SPACE ADMINISTRATION GEORGE C. MARSHALL SPACE FLIGHT CENTER MARSHALL SPACE FLIGHT CENTER, ALABAMA 35812 INDUSTRY BRIEFING Mission

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

GEORGE C. MARSHALL SPACE FLIGHT CENTERMARSHALL SPACE FLIGHT CENTER, ALABAMA 35812

INDUSTRY BRIEFING

Mission Operations & Integration (MO&I) Services

Draft Request for Proposal (RFP)# NNM12407668R

MSFC, Bldg 4663, Main Conference Room A164

9:00-11:00 am

April 12, 2012 1MO&I

Chart Number Change

Chart 7 Deleted “If determined necessary, significant comments and questions may be summarized and posted on the NAIS prior to release of the Final RFP (FRFP).”—Questions related to the DRFP will not be posted.

Chart 45 Deleted “no less than the rates in a predecessor’s Collective Bargaining Agreement”

Chart 46 Deleted “or…the wages and fringe benefits contained in the predecessor contractor’s collective bargaining agreements.”

Chart 50 Changed Minimum Health and Welfare Rate to $3.59

Chart 54 Deleted “CBA “4(c)” Wage Determinations”

April 12, 2012 2

Revision Summary

MO&I

Agenda and Presenters

¨ Introduction & Ground Rules Melanie Bodiford

¨ Requirements & Functional Overview Melanie Bodiford

¨ Procurement Overview Dawn Turner

¨ Service Contract Act Overview Patrick Rasco

¨ Cost Forms Overview Kim O’Donnell

¨ Site Tour (immediately following) Carmen Price

¨ Concluding Remarks Melanie Bodiford


¨ Introductions

¨ Orientation (fire exits, restrooms, etc.)

¨ Purpose of the Industry Briefing

Highlight MO&I Services requirements Highlight key/unique aspects of the Draft RFP (DRFP) Provide an overview of site locations Serve as an aid in preparation of Proposals

April 12, 2012 4

Welcome

MO&I

Security Ground Rules

♦ Turn off Cell Phones and no video/voice recording.

♦ Ensure that your visitor badge is visible at all times.

♦ Please confine your activity to HOSC Main Conference Room (e.g., common area, restrooms).

♦ Dial “911” in an emergency situation.


Briefing Ground Rules

♦ Remarks and explanations at the Industry Briefing do not qualify the terms of the Solicitation.

♦ Terms of the Solicitation and Performance Work Statement remain unchanged unless the Solicitation is amended in writing.


Comments and Questions

♦ Comments and questions regarding this DRFP shall be submitted in writing (note cards provided at conference room entrance). No oral questions will be addressed during presentation.

♦ An assessment of all comments and questions will be made by the Government.

♦ Incorporation of industry comments and questions in the FRFP is at the discretion of the Government. Changes will be identified in the FRFP change log.


Comments & Questions (cont’d)

♦ All questions/comments shall be in writing and received no later than 4:00 p.m., CDT, on Thursday, April 19, 2012, to:

NASA/Marshall Space Flight CenterATTN: PS21F/Dawn TurnerMSFC, AL 35812

or

via e-mail to [email protected]

♦ The Industry Briefing charts and a list of firms attending the industry briefing will be posted on the NAIS: http://procurement.nasa.gov


http://procurement.nasa.gov/

Source Evaluation Board (SEB)

Source Selection Authority

Arthur E. Goldman (Acting Center Director)

Source Evaluation Board

Melanie Bodiford (Chairperson)Dawn Turner (Contracting Officer)Kelvin Nichols (Member)Carmen Price (Member)David Mixson (Member)Sheila McDonald (Recorder)Alan Johnston (Technical Committee Lead)Lloyd (Mel) Potts (Business Committee Lead)

SEB Advisors

Walt Melton (Procurement)David Iosco (Procurement)Jeff Jackson (Procurement)H. Gray Marsee (Legal)Deborah Stone (Pricing)Chiquita Goodloe-Suggs (Pricing)Kimberly D. O’Donnell(Pricing)David Brock (Small Business)Sheila Fogle (IT Security)


Requirements & Functional Overview

April 12, 2012 10MO&I

Program Overview¨ The purpose of this briefing is to highlight key requirements of the

Draft RFP for Mission Operations & Integrations Services that augment NASA’s George C. Marshall Space Flight Center (MSFC) Mission Operations Laboratory (MOL) flight operations preparation and execution disciplines (“Plan, Train, Fly” Strategy).

¨ MO&I will provide services to support the International Space Station (ISS) Payload Operations & Integration for domestic and international payload customers.

¨ As future operations support requirements evolve, MO&I will supply operations expertise to support real-time operations.

¨ This contract is subject to the requirements of NASA Procedural Requirement (NPR) 7120.5.

¨ Current services for ISS are provided by Teledyne Brown Engineering under the Space Development and Operations Services (SDOS) Contract NAS8-02060, Task Order 24 as summarized in attachment L-5, Background and Historical of the DRFP.

April 12, 2012 11MO&I

MO&I Work Breakdown Structure

Reference RFP Attachment J-6

April 12, 2012 12MO&I

1.0 Contract Scope

2.0 Management(Level 1)

3.0 Operations Integration(Level 1)

4.0 Operations Preparation (Level 1)

5.0 Mission Execution(Level 1)

6.0 Future Flight Program/Project Services

(Level 1)

3.1 Collaboration3.2 Mission Operations Processes and Capabilities3.3 POIF Configuration Management3.4 POIF Schedule Development and Integration3.5 Support to Integrated Testing3.6 Anomaly Tracking/Reporting3.7 Integrated Operations Training3.8 Certification of Flight Readiness

2.1 Program Mgmt2.2 Contract Mgmt. 2.3 Business Mgmt.2.4 Administrative/Logistics Support2.5 Risk Mgmt.2.6 Configuration Mgmt.2.7 Property Mgmt and Coordination2.8 Export Control2.9 IT Security2.10 Safety, Health, and Environmental (SHE) Program2.11 Quality Mgmt.

4.1 Mission Safety4.2 Mission Definition,

Evaluation, and Strategic Planning

4.3 Mission Planning and Operations Analysis

4.4 Crew Training4.5 Ground Support

Personnel (GSP) Training and Certification

4.6 Developer Team Training4.7 Crew Operations Support4.8 Crew Procedures4.9 Command and Control

Operations Preparation

5.1 Mission Execution Preparation5.2 Real-time Mission Execution

¨ Scope:

Continuation of ISS POIF function as core mission project

Scope to add launch vehicle, spacecraft, payload, or other programs/projects for all applicable operations phases

IDIQ task orders for additional programs/projects may be defined

April 12, 2012 13MO&I

Section 1.0: Contract Scope

¨ Data Requirement Document (DRD) naming conventions: No suffix means that the DRD is a template DRD. A template

DRD is not a current deliverable but may be instantiated for a Program/Project in the Core Services and/or IDIQ Task Orders of the contract PWS.

A dash followed by a Program/Project unique suffix indicates the DRD is a deliverable for the identified Program/Project. A Program/Project specific DRD may be an instantiation of a template DRD or may be a DRD created specifically for the Program/Project. Program/Project specific DRDs are identified as deliverables of the PWS as required.

A -001 suffix indicates that the DRD is a deliverable for both the Core Services and IDIQ Task Orders of this contract.

Reference instructions in attachment J-2, Data Procurement Document.

April 12, 2012 14MO&I

Section 1.0: Contract Scope (cont’d)

Section 2.0 Management¨ Applies contract wide for both ISS Core Services and IDIQ Task

Orders.¨ IDIQ Task Orders can include tailored requirements.

Section 3.0 Operations Integration¨ Addresses the technical integration and cross discipline functions.

Section 4.0 Operations Preparation¨ “Plan and Train” portion of the operations “plan, train, fly” strategy:

Operations Planning Product Development Training Product Development Training Activities Operations Execution Product development

April 12, 2012 15MO&I

Sections 2.0, 3.0, 4.0

¨ “Fly” portion of the operations “plan, train, fly” strategy.¨ Mission Execution Preparation (PWS 5.1) includes the

activities console operators do to get ready to fly, such as studying the timeline for when they’ll be on console so they know what is going to be going on, then looking at products and tools to make sure they’re ready for real-time console operations.

¨ Real-time Mission execution (PWS 5.2) includes the real time on-orbit operations staffing of console functions.

¨ Real-time ISS payload operations support is a 24x7x365 commitment.

April 12, 2012 16MO&I

Section 5.0: Mission Execution

¨ Accommodates any future Programs/Projects IDIQ task orders. IDIQ is scoped for program/projects other than ISS The requirements for IDIQ task orders will be detailed in PWS,

Appendix B. IDIQ Task Orders will use a PWS structure tailored to the project

requirements (e.g., Task Order Section 3.0 would include task order specific Operations Integration requirements, if required).

April 12, 2012 17MO&I

Section 6.0: Future Flight Program/Project Services

Procurement Overview

Dawn TurnerContracting Officer

April 12, 2012 18MO&I

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Contracting Approach

¨ Contract information:

Cost Plus Award Fee (CPAF) Core Services with an IDIQ task ordering provision.

NAICS Code: 541712 Research and Development in the Physical, Engineering and Life Sciences (except Biotechnology).

Size Standard 1000 employees.

April 12, 2012 MO&I

¨ Reference Clause F.3, Place of Performance - Services:

The services performed under this contract shall primarily be performed at Marshall Space Flight Center, with a small contingent of personnel located at Johnson Space Center (JSC) or any other locations as may be approved in writing by the Contracting Officer.

Reference Attachment J-1, PWS and Attachment L-5, Background and Historical for JSC functions.

Place of Performance

20April 12, 2012 20MO&I

Period of Performance

¨ Contract will include an 18 month base period, three one-year Options, and a 6 month priced Option as follows:

¨ Total potential contract Period of Performance Not-to-Exceed five (5) years.

Base Period (18 Months) December 1, 2012 – May 31, 2014

Option Period 1 (1 Year) June 1, 2014 – May 31, 2015



Option Period 4 (6 Months) June 1, 2017 – November 30, 2017

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¨ Provision L.16, Phase-In.¨ Phase-In will be no longer than 45 days, occurring prior to

contract commencement on Dec 1, 2012.¨ The phase-in period will be ordered through a firm-fixed

price purchase order referencing the awarded MO&I services contract and the selected Offeror’s proposed Phase-In Plan. Limit of $150,000.

¨ During Phase-In, the incumbent Contractor will continue performance under the current contract. The successful Offeror will assume full PWS responsibilities at the end of the Phase-In period.

April 12, 2012 MO&I

Phase-in

¨ Phase-In requirements include: No disruption of service at hand over. DRDs required during Phase-In:

· 1417LS-GPMP-001, Government Property Management Plan.· 1417MA-MP-001, Management Plan.· 1417MA-WBS-001, Work Breakdown Structure (WBS) and

WBS Dictionary.· 1417SA-SHPon-001, Safety, Health, and Environmental (SHE)

Plan.· 1417MA-PS-ISS, POIF Schedule.

Qualified and badged staff ready to assume performance

¨ Office space will not be provided by the Government during the Phase-In period. However, Building 4610, Room 1086 will be available for management of Phase-In activities.

April 12, 2012 23MO&I

Phase-in (Cont’d)

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¨ Summary of Subjective Award Fee Criteria (Reference Attachment J-7, Award Fee Plan) Achievement – 65%

· Program Management· Technical Achievement· Communication & Teamwork· Business Decisions Affecting the Contract· Compliance with Contract Provisions

Small Business Subcontracting – 10%

Cost Control - 25 % per NASA FAR Supplement· Budget Management· Cost Value Management

April 12, 2012 MO&I

Award Fee Objectives

Organizational Conflict of Interest (OCI)

¨ A potential OCI has been identified per H.2. In addition, this acquisition may give rise to other potential OCIs. Accordingly, Offerors are encouraged to review FAR Subpart 9.5, Organizational Conflicts of Interest.

¨ Reference Clauses H.2, 1852.209-71 Limitation of Future Contracting, H.4 Resolution of Organizational Conflicts of Interest, H.3 Disclosure of Organizational Conflict of Interest after Contract Award, and Provision L.15 Notice of Potential Organizational Conflict of Interest (OCI)

¨ Offerors should review the NASA Organizational Conflict of Interest (OCI) Guide which provides agency-wide guidance relative to the identification, analysis and resolution of OCIs and is available at http://www.hq.nasa.gov/office/procurement/OCIGuide.pdf.

April 12, 2012 25MO&I

Organizational Conflict of Interest (OCI) (cont’d)

¨ Description of Potential Conflict The MO&I PWS requires definition of requirements for Huntsville

Operations Support Center (HOSC) products and services. Development and implementation of these product and service requirements will be provided by the HOSC contractor. Additionally, the MO&I PWS will require the evaluation and acceptance of HOSC products and services.

Thus, a biased ground rules Organizational Conflict of Interest (OCI) will exist if the same entity provides the requirements and develops a product and/or service in response to those requirements.

In addition, an impaired objectivity OCI will exist if the same entity provides a product or service and evaluates/accepts the product or service.

April 12, 2012 26MO&I


¨ To partially resolve the potential OCI identified above, Clause H.2, Limitation on Future Contracting will be included in the contract. However, this limitation only applies at the prime contract level.

¨ The Offeror will need to resolve any remaining OCIs at the

subcontract level, specifically with respect to specified sections of the Performance Work Statement. The proposed resolution shall:

Maintain a system of checks and balances between the roles of the service user (i.e., the MO&I contractor) and the service provider (i.e., the HOSC contractor).

Provide for independent MO&I evaluation of hardware and software products resulting from HOSC development activities.

Provide for independent MO&I reporting of HOSC system performance (including outages).

27April 12, 2012 27MO&I


¨ The Initial OCI Plan shall be delivered and evaluated as part of the Volume I Mission Suitability factor (MTA-9) in accordance with DRD 1417MA-OCI-001.

¨ The Volume IV Model Contract will incorporate the OCI plan as attachment J-5, OCI Plan

April 12, 2012 28MO&I

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¨ Reference Clause G.7 1852.245-71 Installation-Accountable Government Property (IAGP) and PWS paragraph 2.7

Describes the contractor’s responsibilities for using IAGP NASA Form 1018 reporting required due to recent changes in

NASA FAR Supplement (NFS) Part 1845 requirements (see Clause 1852.245-73 Financial Reporting of NASA Property in the Custody of Contractors listed by reference in Section G of this RFP).

Attachment J-8, Installation-Provided Property and Services, provides list of equipment and services available to the contractor.

Note: Desktops, Laptops and cell phones will be administered under ACES

Note: Laboratory Training Complex (LTC) network will be administered under HOSC

April 12, 2012 MO&I

Property and Services

¨ Reference Clause H.19 Documentation of Training and MSFC On-Site Required Training Courses

¨ MSFC requires that all onsite personnel complete training courses (or approved equivalent) listed in Clause H.19 as well as any future training requirements mandated by MSFC. Similar requirements apply to JSC resident personnel.

¨ Training for its employees and subcontractors shall be the responsibility of the Contractor.

¨ MSFC makes no obligation to provide training to Contractor personnel.

Required On-Site Training

April 12, 2012 30MO&I

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Proposal Submission

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¨ Submittal June 25, 2012 (1:00 p.m. CDT)¨ Volumes to be submitted:

Volume I – Mission Suitability · Management and Technical Approach · Staffing and Total Compensation · Small Business Utilization

Volume II – Past Performance (delivery requested June 18, 2012)

Volume III – Cost Volume IV – Model Contract

· Signed SF33’s· Complete Model Contract

April 12, 2012 MO&I

Proposal Submission (cont’d)

♦ Page Limitations

Volume I - Mission Suitability Factor <315 Pages (No exclusions)

Volume II - Past Performance <50 Pages (No exclusions)

Volume III - Cost Unlimited

Volume IV - Completed Model Contract Unlimited

Standard Form 33

♦ The RFP should be carefully consulted as there are no exclusions from the page limitations.

♦ Information that can be construed as belonging in either Mission Suitability or Past Performance of the proposal will be counted against that volume’s page limitation.

♦ Pay close attention to page limitations and other instructions as failure to comply will impact the evaluation of your proposal.

April 12, 2012 32MO&I

April,12 2012

¨ Acquisition approach as set forth in FAR Part 15 and 19¨ Mission Suitability:

The Mission Suitability Factor, the Past Performance Factor and the Cost Factor are approximately equal in importance.

All evaluation factors, other than cost, when combined, are significantly more important than cost.

Mission Suitability sub factors will be limited to 3:

Management and Technical Approach 500 points

Staffing and Total Compensation 400 points

Small Business Utilization 100 Points

Total 1000Points

Evaluation Factors for Award

April 12, 2012 33MO&I

¨ Subfactor 1: Management and Technical Approach:

MTA-1: Contract Organizational Structure and GeneralManagement Approach

MTA-2: Autonomy and AuthorityMTA-3: Management FunctionsMTA-4: Teaming and Subcontract Management ApproachMTA-5: Phase-In ApproachMTA-6: Management and Productivity Improvement &

InnovationMTA-7: Mission Operations ApproachMTA-8: Safety, Health, and Environmental (SHE) ApproachMTA-9: Organizational Conflict of Interest (OCI) PlanMTA-10: Management & Technical Approach Risk Assessment

Mission Suitability

April 12, 2012 34MO&I

Subfactor 2: Staffing and Total Compensation:STC-1: Key PersonnelSTC-2: Staffing ApproachSTC-3: Recruiting and Retention of Specialized SkillsSTC-4: Compensation PlanSTC-5: Staffing and Total Compensation Risk Assessment

Mission Suitability (Cont’d)

April 12, 2012 35MO&I

Subfactor 3: Small Business Utilization (SB):SB-1: Small Business Subcontracting PlanSB-2: Commitment to Small Business ProgramSB-3: Small Business Approach Risk Assessment

36MO&I

¨ The quality of Offeror’s overall relevant corporate past performance with other programs comparable in size, scope, complexity, and to a lesser extent contract type, to the requirements of the proposed MO&I contract will be evaluated.

¨ The Government’s evaluation will give emphasis to the

following areas as relevant: Human spaceflight operations and integration experience High-risk, hazardous human operations and integration

activities in closed and/or confined environments other than space

Unmanned spaceflight operations and integration experience

April 12, 2012

Past Performance Evaluation

¨ The reasonableness and realism of the Offeror’s proposed cost will be evaluated.

¨ The Government will develop a probable cost based on evaluation of the proposed cost of Core Services plus the application of proposed IDIQ rates to the Government IDIQ cost model.

¨ The SEB will identify any cost or elements of the proposed cost that appear to be unrealistic or unreasonable and will make adjustments to determine the probable cost.

Cost Evaluation

April 12, 2012 37MO&I

¨ The Offeror’s proposed cost and the SEBs “probable cost” (including the option to extend the term of the contract) will be reported to the Source Selection Authority (SSA).

¨ The SEB will assess its level of confidence (High, Medium, or Low) in the Offeror’s ability to successfully perform the contract at the evaluated probable cost. This assessment will be reported to the SSA.

¨ Each Offeror’s proposed Phase-In price will be identified separately and reported to the SSA.

Cost Evaluation (cont’d)

April 12, 2012 38MO&I

Special Clauses

B.7 Contract Extension Resulting From ProtestF.4 Option To Extend H.2 Limitation of Future ContractingH.4 Resolution of Organizational Conflicts Of Interest (OCI)H.17 Associate Contractor Agreement (ACA) For MO&I

ActivitiesH.18 Computing Services H.20 Excluded Functions and ResponsibilitiesH.21 Government Premises – Physical And Logical Access

And Compliance With ProceduresH.24 Safety, Health, And Environmental (SHE) PlanH.25 Security/Badging Requirements For Foreign National

Visitors And Employees Of Foreign ContractorsH.26 Subcontracts

April 12, 2012 39MO&I

¨ Offeror’s will not be required to submit a Safety and Health Plan with their proposal.

The offeror's approach to meet Safety and Health requirements are required for evaluation.

The Safety and Health plan in accordance with NFS 1852.223-73 will be required at Phase-in.

¨ Contractor will be required to comply with all Federal, State, local and Agency environmental and safety laws and regulations, (e.g., OSHA).

¨ Contract will not require contractor to utilize hazardous chemicals on-site at MSFC.

April 12, 2012 40MO&I

Safety and Health

Schedule

Draft RFP Released March 28, 2012Industry Briefing April 12, 2012Release Final RFP May 14, 2012Proposals Due June 25, 2012Competitive Range Determination September 2012Source Selection/Contract Award October 2012Contract Effective Date December 2012

Note: All dates are subject to change and are to be used for planning purposes only. Please note time deadlines for submission of Proposals as noted in L.21, Due Date for Receipt of Proposals

April 12, 2012 41MO&I

Applicable Documents

¨ Attachment J-3, Applicable Documents lists all applicable documents referred to in the RFP.

¨ Specific non-sensitive documents will be hosted on a Web site at the following URL:

http://ec.msfc.nasa.gov/doing_business/index.php?apt&rid=223¨ Sensitive (SBU) documents require controlled distribution and follow

strict Export Control procedures A password protected CD has been created with these types of

documents The offeror must sign a Non Disclosure Agreement (NDA) before

the CD and password will be released· These can be signed today to receive the CD and password

(after the tours) · After today please contact Dawn Turner per instructions in

RFP Section L.2 in order to request the NDA Distribution will be limited to two CDs per Prime Offeror

April 12, 2012 42MO&I

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.Service Contract Act Overview

Patrick RascoDir., Contractor Industrial Labor

Relations

April 12, 2012 MO&I

April 12, 2012 44

Service Contract Act

The McNamara-O’Hara Service Contract Act (SCA) of 1965

¨ Applicable to service contracts in excess of $2,500

¨ Federal Statute41 United States Code 351 as amended in 1972 and 1976

¨ Implementing RegulationTitle 29 Code of Federal Regulation Part 4

¨ Contract Clause“FAR 52.222.41 - Service Contract Act of 1965”

MO&I

April 12, 2012 45

The SCA requires contractors and subcontractors to pay covered

employees:

¨ no less than the prevailing wage and benefits for the area


MO&I

April 12, 2012 46

Purpose and Intent of the Service Contract Act of 1965

• “To remove wages as a factor in the competition for Federal Service Contracts…

• …by requiring the payment of not less than locally prevailing wage rates and fringe benefits…


MO&I

April 12, 2012 47

Note:As a prospective Offeror/Contractor you are liable for the proper interpretation, application, implementation, and administration of the mandatory provisions of the Service Contract Act which are a critical part of this solicitation.

It is imperative that you take appropriate action when preparing your offer to ensure compliance with the Act and to also make certain that your corporate policies are compliant with the spirit and intent of the law.


MO&I

April 12, 2012 48


Mandatory Requirements

¨ Applies to contracts entered into by the United States or District of Columbia in excess of $2,500 for the furnishing of services through the use of “service employees” (29 CFR 4.113) and it mandates:

Timely Payment of Wages (29 CFR 4.165) Posting Requirements (29 CFR 4.184) Minimum Record Keeping (29 CFR 4.185)

MO&I

April 12, 2012 49


Definition of “Service Employee”

The Service Contract Act (SCA) defines a “service employee” as any person engaged in the performance of a covered Federal services contract…

However, it excepts those employees that qualify as a bona fide Executive, Administrative, or Professional Employee as defined in Title 29 Code of Federal Regulations Part 541 (as amended August 23, 2004).

MO&I

April 12, 2012 50


Mandatory Requirements¨ Those outlined in the SCA “Area” Wage Determinations

Minimum Wages Based on Job Classification (29 CFR 4.161)· See the SCA Directory of Occupations to ensure the proper classification of each

service employee.

Minimum Health and Welfare Rate (29 CFR 4.175(a)(1))· A minimum hourly rate of $3.59 per hour for all hours paid for, including paid

vacation, sick leave, and holiday hours, up to a maximum of 40 hours per week and 2,080 hours per year.

Minimum Number of Vacation Days (29 CFR 4.173)· Based on years of “continuous service” in any capacity with the incumbent

contractor and all predecessor contractors. The employee’s anniversary date is the driving factor.

Minimum Number of Paid Holidays (29 CFR 4.174)· 10 Paid Holidays per year.· Does not require a “service employee” to work the day before or the day after a

holiday to receive holiday pay.– If any work is performed (by a service employee) in a work week in which a

holiday falls, the employee is entitled to holiday pay.

MO&I

April 12, 2012 51


Mandatory Requirements ¨ Requires the payment of Health and Welfare, Vacation,

and Holiday pay to temporary and part-time employees (29 CFR 4.176).

¨ SCA does not provide for premium rates of pay for overtime hours worked, however it does recognize other Federal laws that do:

The Fair Labor Standards Act Contract Work Hours and Safety Standards Act

· Premium Pay is one-and-one-half (1½) times the employee’s basic hourly rate of pay for all time worked over 40 hours per week.

MO&I

April 12, 2012 52


Mandatory Requirements ¨ Items that can not be counted as Health and Welfare for

SCA computation purposes:

Federal, State, and Local Taxes, Unemployment or Workers’ Compensation, Professional Insurance, Liability Insurance, etc., (29 CFR 4.171(c))

The furnishing of Board and Lodging (29 CFR 4.171(d))

The furnishing of “facilities” or “transportation” (29 CFR 4.171(e))

Contributions to social functions (29 CFR 4.171(f))

Vacation Pay (29 CFR 4.173)

Holiday Pay (29 CFR 4.174)

MO&I

April 12, 2012 53


SCA Wage Determinations

¨ Local “Area” Wage Determinations

¨ Latest copies will be available on-line

MO&I

April 12, 2012 54


Job Description/Qualification Form

MO&I

Duty Station[ ] MSFC [ ] JSCTITLE

Contractor Job Title: ________________________________________CBA Job Title: _____________________________________________Solicitation Job Title: ________________________________________SCA Wage Determination Job Title: ____________________________SCA Directory of Occupations Classification Number _______________

TYPE EXEMPT NON-EXEMPT

SALARY / WAGE RANGE ANNUAL FROM: _________ TO: ________ [Exempt]HOURLY FROM: _________ TO: ________ [Nonexempt]

HEALTH AND WELFAREAVERAGE HOURLY COST OF HEALTH & WELFARE _____________

DESCRIPTION _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

QUALIFICATION REQUIREMENTS

EDUCATION: _____________________________________________EXPERIENCE: ______________________________________________________________________________________________________________________________________________________________

April 12, 2012 55


Instructions for Completing JD/Q ¨ TITLE -There are two Job Description/Qualification forms per page.

One form is to be completed for each job title/classification. ¨ Duty Station – place an “X” in the appropriate box

¨ (NOTICE: This applies to all proposed subcontractor classifications as well)

Contractor Job Title - Enter your company job title if different from the SCA Wage Determination job title/classification.

Solicitation Job title - Enter the job title identified in the solicitation at Attachment L-3, Government Labor Category Position Descriptions

SCA Wage Determination Job Title/Classification - Enter the accurate SCA job title/classification and SCA job number from the SCA Wage Determination.

¨ NOTE: Detailed position descriptions are contained in the SCA Directory of Occupations, Fifth Edition, dated April 2006 for each job classification listed on the wage determination.

MO&I

April 12, 2012 56


Instructions for Completing JD/Q ¨ TYPE

¨ Place an X in the Box that is applicable to the job title/classification. Exempt - Those job classifications identified in Title 29 CFR Part 541 as exempt

classifications. Nonexempt – All job classifications other than those exempt by 29 CFR Part 541.

¨ SALARY/WAGE RANGES:

For the exempt employees, enter the minimum annual pay in the Annual From space and the maximum annual pay in the corresponding To space.

For the nonexempt employees enter the minimum hourly pay in the Hourly From space and the maximum hourly pay in the corresponding To space.

· NOTE: The minimum rate can never be lower than the SCA wage determination minimum rate.

¨ HEALTH AND WELFARE [FRINGE BENEFITS]:

Provide the exact hourly cost of health & welfare for the service employees covered by the SCA Wage Determination (See Title 29 CFR Part 4.175(a)(1) for complete details).

MO&I

April 12, 2012 57


Instructions for Completing JD/Q ¨ NOTICE: The exact hourly cost of health and welfare for service (non-exempt)

employees shall not include the cost of vacation pay, holiday pay, liability insurance, state and Federal taxes, professional liability insurance, unemployment or workmen’s compensation insurance, etc.

¨ NOTE: The hourly cost of health and welfare must be computed separately for exempt (those employees not covered by the SCA) and nonexempt (those employees covered by the SCA) employees.

¨ NOTICE: The SCA makes NO distinction between full-time, part-time, and temporary “service employees” in regards to the payment of health and welfare, including vacation and holiday pay.

¨ DESCRIPTION:Briefly describe the duties performed under the specified job title/classification.

¨ QUALIFICATION REQUIREMENTS:Identify the education and experience requirements for an employee to qualify for the specified job title/classification.

MO&I

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Why the Emphasis on SCA?¨ Because it is a critical part of this solicitation/contract

evaluation and future performance.

¨ There are sanctions for failure to comply with mandatory SCA requirements (29 CFR 4.187 through 4.190).

· If a contractor/subcontractor fails to comply with the mandatory SCA requirements, the Government may…

– Withhold from payments a sum adequate to pay back wages or fringe benefits due employees;

– Bring legal action against the contractor;– Terminate contract and hold contractor liable for any resulting cost to

government; – Not award contracts to violators for 3 years.

MO&I

April 12, 2012 59


Please Remember…

¨ Work with your staff and subcontractors to ensure familiarity with SCA requirements

¨ Pay special attention to the JDQs

¨ Ensure correct usage of the WDs

MO&I

Cost Forms OverviewKim O’Donnell

Pricing Team Representative

April 12, 2012 60MO&I

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¨ Prime Offeror must submit a comprehensive proposal which includes all major subcontractor proposals.

If a major subcontractor objects to providing their proposal to the prime they may submit it directly to the government by the date and time provided in the RFP.

¨ For the purpose of this procurement, a major subcontractor is defined as $5 million over the 5 Year Contract Period

¨ Prime and major subcontractor’s accounting systems must be capable of identifying and segregating costs in accordance with their approved system.

April 12, 2012 MO&I

Section L.21 Volume III – Cost Volume Instruction

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¨ As instructed in Section L – The Offeror and subcontractors must submit:

EPM – Excel Pricing Model · NASA provided model for submission of the cost

(Attachment L-1)

OPM – Offeror’s Pricing Model· Offeror’s pricing model generated from the Offeror’s

Accounting System in a format in accordance with that Offeror’s customary practices.

April 12, 2012 MO&I

Section L.21 Volume III – Cost Volume Instruction (cont’d)

63

¨ The Offeror must assume 5% of total productive hours as overtime per employee for costing purposes.

¨ Tab CD in the cost forms includes labor rates by employee.¨ Tab CD also requires the offeror to map their current labor

categories to the NASA identified labor categories. If more than one of the offeror’s categories maps to the NASA category, than they may add lines to include those categories and average them as appropriate.

¨ Labor rates should be escalated for the out years. The RFP includes escalation percentages per year. If the offeror chooses to use a different escalation rate, a thorough explanation/rationale shall be provided in the cost narrative.

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¨ The RFP includes government estimated values for Materials Purchases, Supplies, Training and Travel. The values are fixed for the purposes of submitting the cost proposal.

¨ The EPM contains linking among the spreadsheets. However, use of external links (source data not provided to NASA) of any kind is prohibited. The EPM and all its associated workbooks/files shall not be locked/protected or secured by passwords

¨ The Offeror shall not modify the cost forms unless an obvious error is discovered or unless the cost form contains specific areas where alternate input is required.

It is the Offeror's responsibility to ensure that all data is properly accounted for in the cost proposal in order to ensure an accurate proposal.

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L-1A workbook includes the following tabs:

Tab CA - Summary of Total Costs Tab CB - PWS SummaryTab CC - WYE Input Sheet Tab CD - Compensation Form - Salaries and WagesTab CE - Overhead, G&A and Indirect RatesTab CF - Fringe Benefits/Payroll AdditivesTab CG - Productive FactorTab CH - Cognizant Audit Office Template (CATO)Tab CI - Phase-In FormTab CJ - Compensation Form Incumbency AssumptionsTab CK - Total WYE by PWS and by Offeror/SubcontractorTab CL - IDIQ Fully Burdened Rates

These Excel worksheets are linked to each other and these links should not be broken

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L-1B workbook includes the following tabs :

Tab CM - Development of Adjusted Subcontractor Fully Burdened Rates (SFBR ) with Prime Offeror Burdens

Tab CN - Composite IDIQ Rate Development (Prime only)Tab CO - Summary of Proposed Blended IDIQ Rates by

Contract Year (Prime only)

These Excel worksheets are linked to each other and these links should not be broken

April 12, 2012 MO&I


Site ToursCarmen Price

Payload Operations Integration Function

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Site Tour Information

¨ Stay with assigned tour group (i.e. Groups A, B, C and D). Please be considerate of the personnel in the areas to be toured.

¨ Groups will be called to assemble in the HOSC Main Conference Room prior to tour start.

¨ Note cards are available for questions. Pick up before you leave for the tour Drop off in conference room at end of tour

¨ No questions will be answered during tours in order to ensure all parties have equal access to the information. All questions should be written on provided note cards.

♦ No photos, videos or recordings are allowed.

♦ If you have not done so already, please turn off your cell phone.

♦ Please take a restroom break before the tour.

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Tour Sites¨ Bldg. 4663

POIC Viewing Room· Payload Control Area (PCA) 1· Fast Affordable Science and Technology Satellite (FASTSAT)

PCA 2· ISS Backup Control Center (BCC)

Real Time Back Rooms· Product Readiness and Enhancement for Payloads (PREP)· Short Term Plan (STP) · Payload Support Engineer (PSE)· Payload Operations Data File (PODF) Support· Microgravity Science Glovebox (MSG) / Microgravity Science Research

Rack (MSRR) Training Rooms

· SIM Room· Test And Readiness Room (TARR)· High schools United with NASA to Create Hardware (HUNCH)/Lab

Training Complex (LTC)

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♦ The solicitation number for the Final RFP will be

NNM12407668R

♦ A Pre-Proposal Conference after release of the Final RFP is

not planned.

♦ This information is preliminary and subject to change when

the Final RFP is released.

Concluding Remarks

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♦ Offerors should monitor the NAIS/FedBizOps Website for periodic updates.

♦ Remember to place your comments in the white box located at the exit to conference room.

♦ After the briefing, additional comments may be submitted via electronic mail to [email protected] no later than Wednesday April 19, 2012, 4:00 p.m., CDT.

♦ As noted previously, Industry Briefing charts and a list of the companies attending the Briefing will also be posted on the NAIS/FedBizOps

Concluding Remarks (cont’d)

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¨ Onsite Food Facilities: 4203 Cafeteria 4663 Billy Ray’s

¨ Acquiring SBU Reference Documentation on CD Signed NDA may be provided to Shelia McDonald Blank NDAs are also available Please provide mailing and contact information for the

individual who will be receiving disk

¨ Begin assembling group A for the start of the tour

¨ Please be at this conference room at least 15 minutes prior to the start of your scheduled one-on-one

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Concluding Remarks (cont’d)

MO&I

Thank You

The NASA Marshall Space Flight Center would like to thank you for your interest and participation in

this important acquisition.

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