How to Handle

Substantially Similar Names

Hi my name Is

Ashley Fischer Legal Director

Elections Division Texas Secretary of State

31St Annual Election Seminar July 2013

9262013 Texas Secretary of State Elections Division 1

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2:13-cv-193 09/02/2014

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Agenda

Applicable Rules and Statutes

Acceptable Forms of IDs

Informing Voters Together

Training Election Judges and Clerks

Determining Similar Names

Processing the Voter

Updating Records

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Applicable Rules and Statutes

Tex Elec Code §63001c

Tex Admin Code Rule §8171

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Acceptable Forms of ID

Texas driver license

Texas Election Identification Certificate

Texas personal identification card

Texas concealed handgun license

United States military identification card containing the

persons photograph

United States citizenship certificate containing the

persons photograph

United States passport

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Informing Voters Together

SOS is planning STATEWIDE outreach plan for

this fall

Secretary Steen visiting Texas counties

TVRadio outreach planned

Am I Registered will work for voters

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Informing Voters Together

SOS will help COUNTIES contact potentially

impacted voters

Directs voters to Am I Registered

Contact SOS if you need more information

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Training Judges and Clerks

REMEMBER all election judges and clerks

must take the training on accepting and

handling voter identification

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Determining Similar Names

Who1 Early Voting Clerk

2 Deputy Early Voting Clerk

3 Election Judge

4 Election Clerk

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Determining Similar Names

WhatNames that are not identical but are similar

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Totality of the Circumstances

Claudia Alta Lady Bird Taylor Johnson

re wDr vex L

Lady Bird Johnson

123 Texas Way

Austin Texas 71234

Date of Birth 12221912

Precinct 1 Travis County

List of Registered Voters

Claudia Bird Taylor

123 Texas WayAustin Texas 71234

Date of Birth 12221912

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Totality of the Circumstances

Use information to assist in determination

Address

Date of Birth

Photograph

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Determining Similar Names

What does that mean1 Slightly Different

2 Customary Variation

3 Initial Middle Name or Former Name

4 Different Field

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Slightly Different

Dorris Miller

Nanci Griffith

Harlen Block

Charlie Pride

Mark Cuban

Jamie Fox

9262013

Doris Miller

Nancy Griffith

Harlon Block

Charley Pride

Marc Cuban

Jamie Foxx

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Slightly Different

Minor misspellings of names eg Jan vs

Jane Julia vs Julie

Extra letters minor typos

Common different spellings eg John or Jon

Mark or Marc

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CustomaryVariation

David Crockett

Sam Houston

James Richard Perry

William P Clements Jr

Enrique B Gonzales

Jonathan Paul Manziel

Esperanza Andrade

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Davy Crockett

Samuel Houston

James Rick Perry

Bill Clements

Henry B Gonzales

Johnny Paul Manziel

Hope Andrade

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CustomaryVariation

English vs Spanish vs French spellings egJean vs John Jose vs Joseph Esperanza vs

Hope

Common Abbreviations eg Sam for Samuel

Kim for Kimberly

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Initial Middle Name Former Name

Lyndon Johnson

William P Clements Jr

Willie Hugh Nelson

Audie Murphy

J Roger Williams

Earl C Campbell

Carole Keeton Rylander

Sandra Day

Beyonce Knowles

9262013

Lyndon Baines Johnson

Bill Clements

Willie Nelson

Audie L Murphy

Roger Williams

Earl Campbell

Carole Keeton Strayhorn

Sandra Day OConnor

Beyonce KnowlesCarter

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Initial Middle Name Former Name

Maiden Names

Hyphenated Names

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Different Field

Beyonce Knowles

Sandra Day

Beyonce KnowlesCarter

Sandra Day OConnor

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Totality of Circumstances

Buddy Holly vs Charles Hardin Holley

Ike Eisenhower vs Dwight David Eisenhower

REMEMBER TO COMPARE ALL INFORMATION

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Processing the Voter

Stayed Tuned

Recall Early Voting Procedures

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Processing the Voter

Voter will be processed similar to todays

procedure

After providing ID election workers will need to

determine if names on OLRV and ID are exact

similar or too different to accept for voting

Voters with identical matches proceed as usual

Voters with similar name will need to initial

affidavit on combination

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Updating Records

Statement of ResidenceName Change

Flyers for Voters at Polling Places with

direction to Texas Online county website

voter registrars phone number

Voter Registration Applications

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Thats All Folks

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