Name Organization Partner · T-EST - LLP-LDV-TOI-12-AT-0011 PROJECT NUMBER - 2012-1-AT1-LEO05-06976 2 of 10 Day 1, 20 th of June 2013 Going through the meeting agenda – what we

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Minutes of meeting – 2nd transnational meeting, 20-21 June 2013 T-EST - LLP-LDV-TOI-12-AT-0011 PROJECT NUMBER - 2012-1-AT1-LEO05-06976 1 of 10

2nd Partner meeting – 20- 21 June 2013 Csíkszereda/ Miercurea Ciuc (Romania)

Minutes

Participants:

Name Organization Partner

ELEKES Zoltán DGASPC Harghita (RO) P5

GÀL Katalin DGASPC Harghita (RO) P5

De GROOTE Zeger EASDP (BE) P1

GÜNGÖR Günay Konak District Governorship (TR) P6

INAL Celal Sixpoint Blind Association Ankara Branch (TR) P7

JOBBAGY Sofia Formazione Coeso (IT) P4

LAZAROV Andrean Marie Curie Association (BG) P3

MEIER Michaela Jugend am Werk (AT) P0

PILZ Christine Jugend am Werk (AT) P0

STOYANOVA Vesselina Chamber of Commerce and Industry (BG) P2

STOYANOV Svetlozar Chamber of Commerce and Industry (BG) P2

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Day 1, 20th of June 2013

Going through the meeting agenda – what we will do in the next two days.

1 Short overview by each partner-organisation - How I am and the issues we have worked on

P0, AT Workpackage 2: there was a meeting with INIT – they are also in contact with P4. Next meeting with them will held in September for the interim report. Workpackage 3: ENTER � dissemination activities and plans. Done: Project webpage, facebook activities, ADAM, posters, leaflets, first newsletter. Workpackage 4, 5: we are in contact with the partners. P1, BE Main parts: dissemination, networking. For the first period they didn’t that much, so they want to get more involved. They will make an European strategy on dissemination. Suggestion: there is final meeting in Turkey from another project- maybe someone of this group can join. P2, BG1 (CCI) Interesting topic, distribute it among companies – they made the interviews with companies and produced leaflets. It is a good working together at the moment. P3, BG2 (Marie Curie) See the presentation (PPP)! Improvement of communication is desired – Skype conferences. P4, IT Internal evaluators – QM Handbook is finished, first meeting evaluation done, evaluation of the first period as well. P5, RO (DGASPC) Interesting first project period because of the interviews – it was a nice experience to talk with the employers, company leaders. They is no refusal of the idea employing PwD. In Romania there are no SE providers, but now the next period will be crucial. P6, TR1 (Konak) They made interviews, questionnaires. They prepared the stakeholder analysis and the report about it – good working atmosphere. P7, TR2 (Six Point Blind) Low interest in Turkey concerning employment of PwD. They wanted to get the data how many PwD are employed, but they couldn’t find good statistics.

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2 Presentation on the outputs of the Stakeholder analysis Presentation by: P6, TR1 (Konak) � See presentation Stakeholder analysis report (action plan) is done; the following steps in this work package are open. No country will bring stakeholders of group C (low importance and high influence). Now it´s clear who has to be informed or consulted or involved (f.i. in regular face-to-face meetings). BG Marie Curie Association – very clear – stakeholders and planning activities. BG Dobrich – 500 employers contact. RO – clear contacts. Suggested dissemination and exploitation methods are explained in the presentation.

3 Discussion: Implementation Workshop in September in Austria 2 working groups … exchange between all project partners concerning following questions:

� What do the results mean for the project? In the presentation of P6. � What these findings mean for RO, BG and TR partners in particular? In the

presentation of P6. � Who will participate in the implementation workshop in Austria in September?

See Presentation of P0. Outcomes1 Working group I (Flipchart 1):

Celal, Zeger, Andrean, Günay: Language – Basic English is necessary Knowing about People with Disabilities

� Adjusted Toolkit will be necessary for

the Workshop (useful for exchange) � Draft version Toolkit (English) ->

Information by BG2, TR2 before Workshop to the involved participants (preparation-workshop)

� Case study examples are necessary � Invitation of experts from the Labour

Market Service Focus: the role of a jobcoach, how to organize the process of supported employment (interactive-workshop)

Working group II (Flipchart 2): Sofia, Katalin, Zoldan, Vesselina, Svetlozar: The participants will have no „idea“ of Supported Employment and how it works. Focus on the employers:

� How does Supported Employment works in Austria?

� Best practice examples

1 See Flipcharts in the APPENDIX of this document

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4 Visit of the local organisation „Szent Agoston“ day center for people with disabilities and the Association of physically disabled of Hargahita County We visited two organisations in Cziksereda – protected workshop for daily living activities, protected workshop for a textile industry.

5 Presentation of the results of the 1st Project management Evaluation Report and the QM-Handbook Presentation by: P4, IT 1st meeting evaluation: All partners (expect P7) filled in the evaluation form �� total average was 4,71. Suggestions to reach a higher note: partners should have the choice between 2 hotels; more information of meeting agenda (more detailed information to tasks, deadlines); it would be fine to involve again a person from National Agency to introduce the needs of the final report; dedicate more on the clearness of each work package (in our project: WP 4 und 5 was not clear). Presentations should be sending before the meeting – upload them on the webpage 1st Project Management Report: All partners filled in the form for the first project period:

- Project activities evaluation and analysis - Workflow evaluation

Suggestions from the partners: � Skype conferences � More feedback and more information � Financial assistance by JaW

Quality Management Handbook: Evalulation will be on ….

� Products level � Dissemination impact level � Process level

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Following evaluation: Products evaluation:

1. The implementation workshop (Sep. 2013) in Austria 2. Coaching visits will be evaluated by the participants/trainers by questionnaires

(Summary report will be done by IT) � see PPP IT 3. Transnational meeting 4. Process management 5. Dissemination impact level: The dissemination action plan, webpage (hits on the

webpage), exploitation seminars, final conference

Deadlines on the evaluations are listed in the Quality Management Handbook.

6 Dissemination in action Presentation by P0, JaW – Dissemination materials and outcomes of WP3

Dissemination products: 1. Webpage: ongoing process, uploading all products, etc.

o Counting the visitors of the webpage – we should count them to show how the awareness raising campaign and the dissemination works.

o Dissemination: ALL partners should give the information concerning their dissemination activities. A short description to all activities is needed. Dissemination sheet/ annex for each partner country have to fill in in detail – presented template don´t have to filled in, if the given sheet is filled in in detail.

o Partner BG 2; MCA: pictures and filled in dissemination sheet deadline in July. - No comments from the partner to the webpage.

2. Project leaflets: remark from the Belgium partner: the leaflets should printed on recycled paper – we should give this information to the National Agency, because they reduced the budget for dissemination products.

3. Project poster: Roll-Up will be much sustainable. If the budget is enough the printing office should include the sending oft he posters in their invoices – all posters will be send to Austria and will distributed at the implementation workshop in September. Franz Wolfmayr will bring the posters to the EASPD.

4. Newsletter: 2nd Newsletter finished in November 2013 5. Press release: please more input from the partners! 6. Twitter: for now we don´t want to start with Twitter, maybe next year during the

implementation period. Every partner agreed! 7. Dissemination Strategy: Done and ok.

8. Awareness raising campain:

a. Period of developing raised awareness b. Working groups: How to do the awareness raising campaign (ARC)? Timeline?

Outcomes on two flipcharts – see in the appendix!

� ARC Flipchart 1: o Andrean, Günay, Celal, Christine

� ARC Flipchart 2: o Sofia, Vesselina, Svetlozar, Zoltan, Katalin, Michaela:

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Partners will send the plan for the ARC until July and will start the raising campaign in September –if anything doesn´t work or an organization can not be reached � write explanations and change the plan! Draft version for the ARC – P0 will send in the next two weeks. ARC plans will be evaluated in the next meeting, continuing planning � an ongoing process. Presentation of the specific dissemination action plan and strategy on European level and beyond by P1, EASPD � See presentation

� Aim of the dissemination: sustainability of the products of our projects. � Contact to the target groups: for instance in the contact with employers -

communication should be planed within the company (with managers, with direct colleagues, etc.)

� Reaching the different actors, specific groups � Combining the European and the national dissemination strategy � Dissemination is an ONGOING PROCESS

� Website: All promotion material should be on the website. Increasing the member part

– more regularly updates from every partner

� Second Newsletter: it is the most important one Ideas to it: quotes from PwD or participants of the implementation workshop; personal information – so in the next months please save pictures, quotes from your target groups. Your inputs are very important! Some pictures from every country (BG, TR, RO), quotes and a short introduction what happened in your countries in this period. � Send all your information to P1 or P0.

� EU conference: RACE Project final conference (300- 500 participants) in 27.09.2013

in Istanbul. o Organizer Ministry of Family; ISKUR; TOPP (Conference) o Project market: we can provided a lot of information o Workshops: one workshop will „The SE methodology today“ – M. Haddock (EUSE)

will represent the theoretical basis of the toolkit, maybe one of the Turkish partners of our project group could make the practical part. In the workshop it is possible to present our project – TR partners confirmed to participate.

� Conference Spring 2014, Austria CoE, Chance B – maybe to participate AT. END of the first day 05:15 pm

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Day 2, 21th of June 2013

7 Results „Adaptation potential summary report“ by P5, DGASPC � See presentation Methodology: structured interviews; our results are not representative, but for our purposes it is enough. One Problem: questions were understood differently. Results of PwD: main problem is the shortage of appropriate jobs, prejudices from employers, a support organisation is missing. Trainings or VETs are focused on daily needs, PwD don´t have experiences in training for a job (there are trainings but not in order to get a job). Interviewed PwD showed desire to work. Most required service of SE providers is job opportunities. To identify PwD strengths should be one main aim of the training for JobCoaches. Results of the companies: Differences between companies which had experiences with PwD and which had not – direct contact between PwD and companies is important. Safety issues and worries about the work rhythm, getting along with their co-workers. JobCoaches are welcomed in the companies, recruitment, specialized support is welcomed. TR – two strict legal frames of employment of PwD. Results of the NGOs: Critical to the legal frameworks, lack of educational level, societies attitude, limited working fields of work places. What are the fears of all groups? What barriers can be seen? Discussion TARGET GROUPS PwD: Description of Austrian SE services: different specialized coaches, f.e. coaches for hearing impaired people, mentally impaired people, etc. Concrete target groups can help to specify the support offer � necessary to analyze and define the target group for each country.

Decision: BG: sensory + physically impaired people

RO: not fixed yet! Decision in September during the implementation workshop

TR: sensory + physically impaired people

Note: Lack of information of mentally impaired people

�� keep in mind for the awareness raising campaign

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8 The Toolkit chapters in detail Presentation by P0, JaW Presentation of the „To-Do List“ for this meeting � see presentation! Information: we are in contact with our Austrian umbrella organization for SE (Ms Marlene Mayerhofer) which is working as well on an European project. Goal of their project is a adapted toolkit for specific disadvantaged groups, for instance immigrants, young school learners, ex-prisoners. We as coordinator will have a meeting with this woman to go in cooperation: how the adaption could be successful? What are the experiences from their side? What are their needs for adaptation the toolkit? Recommendation by P3 MCA � see document (P3), filled in working preparation form!

Set up in 2 workgroups to develop the content of the thematic areas on needs-based for

adaption the Toolkit

9 Combining of the results and agreement by the partners

�� Defining the next steps for the draft version of the Toolkit until 11/2013

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10 Reporting: Financial issues and Administrative aspects - Deadlines and next steps Topics: * next partner meeting in Bulgaria 01/2014 * Training workshop for coaches in Austria – 09/2013 * Newsletter No. II - inputs * EU conference in Istanbul (27.09.2013) * The next objectives we need to prepare? Presentation by P0, AT

� Each work package is discussed – what next steps? Deadlines to every workpackage?

� Main objectives of every workpackage and clarify the responsibilities for them. For instance: WP 1:

Notification

All workpackages are summarized in a to-do-list which can be seen as a summary of all tasks and next steps in the next project period. All partners

got this list on the 26th of June via E-Mail.

Thank you all for this very good collaboration!!!!

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APPENDIX Day 1, Discussion of Implementation Workshop Flipchart pictures

Group 2 Group 1 Day 1, Working groups, Awareness Raising Campaign Flipchart pictures Group 1

Group 2

Documents

Name Organization Partner · T-EST - LLP-LDV-TOI-12-AT-0011 PROJECT NUMBER - 2012-1-AT1-LEO05-06976 2 of 10 Day 1, 20 th of June 2013 Going through the meeting agenda – what we