n4a 2016 STAprospectus FINAL

Care Transitions

Health & Wellness

July 24–28, 2016www.n4aconference.org

Sponsorship, Tradeshow & Advertising Prospectus

NATIONAL ASSOCIATION OFAREA AGENCIES ON AGING

SAN DIEGO

41st Annual Conference& TradeshowJU

LY 2

4–2

8, 2016

Long-Term Services & Supports

Managed Care

Chronic Disease Management

Livable Communities

2 | n4a 41st Annual Conference & Tradeshow Sponsorship, Tradeshow and Advertising Prospectus

HE NATIONAL ASSOCIATION OF AREA AGENCIES ON AGING (n4a)is the national membership association that represents and serves

local leaders in aging: Area Agencies on Aging (AAAs) and Title VI

Native American Aging Programs. n4a and its members provide the

programs and services that enable older adults to live independently

in their homes and communities for as long as possible. n4a is directly

connected to an extensive network of 623 AAAs and 256 Title VI

aging programs, along with the more than 17,000 local aging services

providers they work with.

» This network of AAAs, Title VI aging programs and providers

manages more than 6 billion dollars in programs and services annually for more than 40 million people age 60 and older.

T

Visit www.n4aconference.org to view an electronic copy of this prospectus and submit your application. | 3

Issues of Special Interest• Managed Care

• Care Transitions

• Chronic Disease

Self-Management

• Caregiving

• Technology in Aging

• Health & Wellness

• Medicare Education

• Civic Engagement

• Livable Communities

• Nutrition/Malnutrition

• Medication Management

• Evidence-Based Programs

• Patient Navigation

• Caregiver Supports &

Services

The Area Agencies on Aging and

Title VI Native American aging

programs manage a collective

budget of nearly

NEARLY 3 out of 5Area Agencies on Aging are

engaged in new funding

and business initiatives

contracted by a variety of

payors including MCOs,

health plans, hospitals and

employers.

BU

YIN

G P

OW

ER $6 biLLioN

As a result, the Aging Network must find and collaborate with innovative vendors that provide a range of aging services including transportation, meals, in-home care and caregiving support, as well as administrative resources like data management, billing and service verification software and other essential support services.


STRENGTHENING THE AGING NETWORK’S CAPACITY TO INNOVATE, LEAD AND THRIVE

For over 40 years, Area Agencies on Aging (AAAs) and Title

VI Native American aging programs have relied on the National

Association of Area Agencies on Aging (n4a) as a trusted and

essential partner to help them navigate in times of change and even

transformation. With each decade, new challenges were met and

successes achieved, but perhaps no period has had the sweeping

impact on the way the Network does business as the years since the

enactment of the Affordable Care Act (ACA).

In just a few years, many of our members have significantly expanded their service portfolios to include

integrated care, Medicaid managed care and care transitions, all while continuing to set the standard

for the provision of home and community-based services nationwide. Today, AAAs are increasingly

sought out by hospitals and Managed Care Organizations, Accountable Care Organizations and other

health care providers that recognize that they can bridge the gap between the critical care and long-

term needs of older adults and people with disabilities, and they can do it NOW.

To support our members in this fast-changing environment, we

must be nimble too. We listen to our members, evaluate our

areas of focus and calibrate as needed. But our members also

rely on us to provide forward-thinking counsel, and so we build

relationships in the public policy, corporate and consulting arenas,

so they can position their agencies well ahead of the curve.

Our Programs

Eldercare Locator

Leadership Institute

United States of Aging

Aging Network Volunteer

Resource Center

National Aging & Disability

Transportation Center

Pilot & Demonstration Grants

Livable Communities

Aging Innovations &

Achievement Awards

Aging & Disability Partnership

for Managed Long-Term

Services and Supports


WE...Build Business CapacityBy offering a wide range of technical assistance from customized, in-person sessions to large-scale training and education programs that help our members expand business opportunities in the delivery of high-quality managed long-term services and supports that meet the critical needs of increasingly integrated health care systems.

And we provide training that helps members strengthen business systems and build human capital.

Provide Strong AdvocacyAs advocates for our members, we work with federal policy makers in Washington, DC to gain support for mission-critical Aging Network

programs.

Lead on Key IssuesThrough deep expertise on such issues as Medicare education, mobility options for older adults, expansion of Livable Communities and tapping

older adults as an invaluable volunteer resource.

Connect Consumers with ResourcesBy administering the Eldercare Locator, the only national information

and referral service to provide support to consumers seeking assistance across the spectrum of issues affecting older

Americans.

Leverage the Power of DataTo help us, and our members, make the case for vital programs and initiatives, we conduct national member

surveys and collect consumer data from the more than 270,000 requests for assistance received annually

through the Eldercare Locator.


THE n4a 41st ANNUAL CONFERENCE & TRADESHOW

Join us for the n4a 41st Annual Conference & Tradeshow! July 24–28, 2016Sheraton San Diego Hotel & Marina

“Congrats to n4a for proving, yet again, why this is the most important conference in the aging world.”

—2015 Conference Attendee

| 7

The National Association of Area Agencies on Aging (n4a) Annual

Conference & Tradeshow is the largest gathering of local aging industry professionals and decision makers in the country.

We convene nearly 1,000 national and local aging leaders, policy decision makers and business executives at one of the most highly-anticipated conferences on the issues that matter most to America’s aging population.

The Conference brings together:

» AAA and Title VI leaders from across the country

» Representatives of the U.S. Administration

for Community Living (ACL)/Administration

on Aging (AoA) and Centers for Medicare &

Medicaid Services (CMS)

» Nationally renowned aging and health care

experts

To participate in:

» 100+ sessions led by local and national experts

in the field

» Major events to release the latest aging

population data

» High-profile policy forums and advocacy

briefings

» National awards and recognition ceremonies

Join the discussion.

Support the mission.

Attend the n4a 41st Annual

Conference & Tradeshow in

San Diego.


Provide Medicaid

Home &

Community-Based

Waiver Services

Provide Person-Centered

Access to Information

Provide Nursing

Home Diversion &

Transition Programs

Provide Older Americans Act (OAA)

Services: Home-Delivered and

Congregate Meals, In-Home Care,

Supportive Services, Health and

Wellness, Transportation, Home

Modification

Provide or are

Planning to Provide

Private Pay Aging

Services

Provide Assessment

for Long-Term Care

Services Eligibility

Provide Assessment for

Care Planning to Older

People and Their Families

Provide Evidence-Based

Chronic Disease Self-

Management Programs

and Benefits/Health

Insurance Counseling

100% 79%

75%77%

59%

67%

55%

Provide

Consumer-

Directed

Services

56%

Provide Single Point of

Entry for Older Adult

Services and Case

Management

Provide Senior Medicare

Patrol Services to

Identify, Prevent and

Report Health Care

Fraud

78%

69%

51%

CONFERENCE & TRADESHOWATTENDEE PROFILE

Area Agencies on Aging Services


CONFERENCE & TRADESHOWATTENDEE PROFILE

Over 90%of AAAs delivered at least one evidence-based health promotion program or service.

Medicaid Managed Care

Community-Based Care Transitions Program

Veteran-Directed Home & Community-Based Services

State Duals Demonstration

Section 1115 Medicaid Demonstration Waiver

Health Homes

Accountable Care Organizations

State Innovation Models

Primary Care or Medical Home

CMS Financial Alignment Initiative

CMS Services Innovation Grant

Source: n4a Trends and New Directions AAA Survey 2014

AAA Integrated Care Initiatives


Events

WELCOME RECEPTION— MONDAY, JULY 25 | $30,000

Gain early exposure at the Welcome Reception in

the Tradeshow, the first official networking event.

Your company’s name will be prominently displayed

on signage, cocktail napkins and on the two

complimentary beverage tickets that each attendee

receives. They will appreciate your contribution

as they sample the local cuisine and relax before

the next day’s meetings. Your company will be

recognized from the stage and you will have the

opportunity to speak to the group for up to five

minutes. Up to four additional representatives

from your company may personally welcome the

attendees and a station will be available to display

your promotional materials.

The n4a Answers on Aging Conference sponsorships provide the business community its best opportunity to engage the Aging

Network and key decision makers while achieving your company's important outreach and marketing goals. Because n4a is the national membership organization for the AAAs and Title VI Native American aging programs, n4a has a keen understanding of how these aging services operate locally and therefore is well-positioned to help the business community network and build sustainable and productive relationships with these aging leaders.

» Whether you select a sponsor opportunity listed below or ask for a customized sponsorship opportunity developed for your company,

n4a will work with you to design a Conference experience that provides the greatest value.

NEW n4a SESSION FOR CORPORATE REPRESENATIVES | $375 per person

Answers on Aging—The Business Landscape & You

(Monday, July 25—2 hours)

Limited seating available, register early! Registration is required.

The aging and health care landscape is undergoing

a dynamic transformation given the impact of the

Affordable Care Act, the move to managed care in

numerous states, the mandate for payors to meet

the triple AIM of better health, better care at a

lower cost, and the need for a trained and quality

work force. What does that mean for the AAAs and

for businesses working with the Aging Network?

Hear from a range of experts who will discuss all

of these issues. Join us for the first Answers

on Aging—The Business Landscape & You.

Answers on Aging—The Business Landscape & You is offered exclusively to n4a program and conference sponsors and exhibitors.

SPONSORSHIP OPPORTUNITIES


n4a BOARD OF DIRECTORS DINNER— SUNDAY, JULY 24 | $20,000

Take advantage of this unique opportunity to interact

informally with n4a’s leaders by sponsoring the

annual Board of Directors Dinner. This invitation-only

event provides an intimate venue in which to show

your support of the n4a Annual Conference and its

elected leaders. Your company’s representatives

will be recognized and thanked from the podium

and then be given the opportunity to address the

dinner guests for five minutes. Your company's

representatives will attend the dinner and your

company will be recognized on all event-related

signage and on custom-printed menus.

NETWORKING BREAKS | $10,000

As the sponsor of the Conference networking breaks,

your company’s logo will be featured on customized

napkins, coffee cups and signage at the sponsored

beverage stations in the Tradeshow and during all

Conference breaks. A representative from your

company may greet guests in the break area and your

promotional materials may be displayed at each break

station.

Programs

OPENING GENERAL SESSION WITH KEYNOTE SPEAKER—MONDAY, JULY 25 | $40,000

The Opening General Session sets the stage for

the n4a Annual Conference and is the first formal

meeting where everyone gathers. The sponsor of the

Opening General Session is the first major sponsor

attendees encounter during the Conference. Prior

to the session, your logo will be integrated into

a “photo frame” that will feature photos from the

Conference shown on large screens prior to the

general session. Your company representatives will be

escorted to VIP-reserved seating and introduced to

speakers and other VIPs participating in the session.

Your company, and company representatives, will

be recognized from the podium as the generous

supporters making the session possible. The audience

will be reminded of your support at the beginning and

end of the session with your logo shown on the large

screens at the stage. Your logo will also be posted on

signage outside the General Session room and your

promotional materials may also be placed on each

attendee’s seat.

GENERAL SESSION WITH KEYNOTE SPEAKER | $30,000

Two available (Tuesday, July 26 or Wednesday, July 27)

Sponsorship of a General Session offers your

company widespread exposure to all Conference

attendees. Prior to the session, your logo will be

integrated into a “photo frame” that will feature

photos from the Conference shown on large

screens prior to the General Session. Your company

representatives will be escorted to VIP-reserved

seating and introduced to speakers and other VIPs

participating in the session. Your company, and

company representatives, will be recognized from

the podium as the generous supporters making the

session possible. The audience will be reminded of

your support at the beginning and end of the session

with your logo shown on the large screens. Your logo

will be posted on signage outside the General Session

room and your promotional materials may also be

placed on each attendee’s seat.

ANSWERS ON AGING HOT TOPIC | $25,000

Three available

These high-profile sessions will feature important issues critical to the work of the Aging Network and will

attract large audiences. Government, business and aging leaders will help the Aging Network understand the

most up-to-date news and trends, as well as provide a roadmap for the future on each issue. Your company

will be recognized from the podium and your logo will be posted on podium signage and signage outside the

session room. Your promotional materials may also be placed on a table near the entrance.


Specialty Items

LOGO WATER BOTTLES AND HYDRATION STATION | $15,000

Help attendees keep hydrated and refreshed with an

attractive water bottle branded with your company

logo. Each attendee will receive this long-lasting

giveaway. In addition, all water stations throughout

the Conference meeting space will be branded with

your company logo/message.

LOGO CONFERENCE BAG | $15,000

Make sure your company’s logo is the one that will

be publicized for years to come by becoming the

exclusive sponsor of the n4a Annual Conference

bag. Your logo will be prominently displayed on the

bag given to every attendee at registration. Hundreds

of attendees will continue to advertise for you

throughout the country as they take their bag home

and use it again and again.

LOGO JOURNAL AND PEN | $10,000

Sponsor this highly visible Conference tool that

attendees will use for note-taking during the

Conference and back at the office. Your company’s

logo will be imprinted on the outside of this useful

journal and pen set.

13TH ANNUAL EARLY BIRD WALK WITH LOGO PEDOMETER | $10,000

Attendees participating in the Early Bird Walk will

appreciate your support as you help them track their

steps. Your company’s name or logo will be featured

on a pedometer that participants can use throughout

the Conference and reuse when they return home.


Don’t see what you’re looking for?Contact the n4a Corporate Relations Liaison,

Courtney Baldridge, at [email protected] or 202.872.0888

to help you create a custom marketing opportunity.

“n4a’s Conference has always been an important event for Mom’s Meals. This is the Conference to meet and develop meaningful relationships with the Aging Network and it has been a great business development event for Mom’s Meals.”

—John PhillipsDirector of National Program Development, Mom’s Meals

CUSTOMIZED SPONSORSHIPS

WORKSHOP FOCUS AREAS | $5,000

Ten available (select one). The n4a Conference has

ten Workshop Focus Areas. We will help you select

the most appropriate focus area for your organization. Your company’s name will be featured on signage

outside your focus area's meeting rooms and on the workshop podiums. A table will be placed near each

entrance for your company’s literature, and the moderator will thank you for your support at the start of

each workshop

Visit www.n4aconference.org to view an electronic copy of this prospectus and submit your application. :: 13

CONFERENCE PROGRAM | $15,000

The Conference Program is the most touched item

at the Conference and it is referred to frequently by

all attendees as they chart their course for the day.

As the Conference Program sponsor, your full-page,

full-color advertisement will appear on the back cover

of the Conference Program, which is given to all

attendees at registration.

LOGO NAME BADGE LANYARD | $10,000

Worn by every attendee throughout the Conference,

the name badge is the admission ticket to every

Conference event. Sponsor this item to make it

uniquely yours and have your logo imprinted on each

reusable name badge lanyard. Your brand is sure to

create a lasting impression.

LOGO PROMOTIONAL ITEM | $5,000

Looking to place your company’s name in the hands of

every attendee? We will help you select from a variety

of branded items featuring your company’s name or

logo that attendees will take home and use after the

Conference. This is a terrific way to keep your name in

front of your existing and potential customers.

HOTEL ROOM KEY ADVERTISEMENT | $5,000

Take advantage of a fun and unique way to increase

your visibility by sponsoring the hotel room key!

Your ad or logo will grace the front side of each

n4a guest’s hotel room key and is sure to keep your

company on their mind morning, noon and night.

TRADESHOW BAGS | $5,000

Conference attendees will advertise for you as they

carry this bag with your company’s name or logo

displayed on the front while they browse through the

Tradeshow. And they will take you home along with

the goodies they collect from dozens of Exhibitors.

• Advancing Our Advocacy

• Cutting-Edge Caregiver Programs

• Building Livable Communities for All Ages

• Enhancing Independent Living through Mobility Innovations

• Maximizing Resources through Strategic Volunteer Engagement

• Business Development: Strategies to Strengthen Systems and Staff Skills

• Title VI Programs: Unique Challenges and Solutions

• Innovative Programs for Integrated Care

• Best Practices in Healthy Aging

• Meeting the Needs of Diverse Aging Populations

Special Opportunities

TECHNOLOGY PLAYGROUND | $25,000

Sponsor the all-new Technology Playground, a

featured destination inside the Tradeshow, which

will host technology companies and products with

live demonstrations and interactions to create a

dynamic learning environment. As the Technology

Playground sponsor, your company will receive a

double Tradeshow booth at a premium location within

the Playground area and logo recognition on signage.

Your company will also receive public recognition from

the Tradeshow stage during welcomes and breaks.

COMPLIMENTARY ATTENDEE WI-FI | $20,000

Help attendees stay in touch with the outside world

while attending the n4a Conference & Tradeshow

by sponsoring the complimentary Wi-Fi. Your

company logo will be prominently displayed on signs

promoting the Wi-Fi throughout the meeting space,

and in the Conference Program.

KEEPING THE CONFERENCE CONNECTED—MOBILE CHARGING STATIONS | $15,000

Looking for a great way to “connect” your company

with Conference attendees? How about offering

them the opportunity to charge their mobile devices

while at the Conference, compliments of your

mobile charging stations? Stations will be placed in a

high-traffic area and are sure to draw attention and

appreciation from attendees as you rescue them from

the dreaded “Low Battery” signal.


GENERAL CONFERENCE PARTNER | $2,500

Become a General n4a Conference sponsor to

ensure your company is listed as a sponsor in

the Conference Program, as well as on the n4a

Conference & Tradeshow website for three months

prior to the Conference.

NEW CONFERENCE MOBILE APP | $25,000

Be the sponsor of our very popular n4a

Conference app! Used for the first time in 2015,

the Conference app houses all of the critical

Conference information for attendees and

has ease of use that makes this sponsorship a

winner for you and attendees. Your company

name or logo will be seen in a banner on the

bottom of the app screen of the main menu

page. The app can be used to view the schedule,

get session descriptions, seek information on

speakers, comment on workshops and events,

check the map to the Tradeshow floor and

even find fellow attendees. This tool is an

attendee's best friend!

Budget constraints?We have a solution!


* Inclusion of ads and recognition in Conference Program are subject to the following deadline: Friday, May 6, 2016

ADDITIONAL SPONSORSHIP BENEFITSPremier—$40,000

» Complimentary double premium booth in Tradeshow » Complimentary full-page advertisement in Conference Program* » Four complimentary Conference registrations » Your company’s logo in the Conference Program* » Your company’s logo on sponsor appreciation signs displayed

throughout the Conference » Complimentary listing with your logo on the Conference website

with hot link to your company’s website » Advance electronic copy of Attendee Roster (with mailing

addresses) » Complimentary pre-Conference session with n4a team that

will provide guidance and insight about how to maximize your Conference opportunity

Benefactor—$30,000 » Complimentary double premium booth in Tradeshow » Complimentary full-page advertisement in Conference Program* » Four complimentary Conference registrations » Your company’s logo in the Conference Program* » Your company’s logo on sponsor appreciation signs displayed





Diamond—$25,000 » Complimentary double premium booth in Tradeshow » Complimentary full-page advertisement in Conference Program* » Four complimentary Conference registrations » Your company’s logo in the Conference Program* » Your company’s logo on sponsor appreciation signs displayed





Platinum—$20,000 » Complimentary premium booth in Tradeshow » Complimentary full-page advertisement in Conference Program* » Three complimentary Conference registrations » Your company’s logo in the Conference Program* » Your company’s logo on sponsor appreciation signs displayed

throughout the Conference

Platinum—$20,000 (continued) » Complimentary listing with your logo on the Conference website




Gold—$15,000 » Complimentary premium booth in Tradeshow » Complimentary full-page advertisement in Conference Program* » Two complimentary Conference registrations » Your company’s logo in the Conference Program* » Your company’s logo on sponsor appreciation signs displayed



addresses)

Silver—$10,000 » Complimentary standard booth in Tradeshow » Complimentary full-page advertisement in Conference Program* » One complimentary Conference registration » Your company’s logo in the Conference Program » Your company’s logo on sponsor appreciation signs displayed



addresses)

Bronze—$5,000 » Your company’s name in the Conference Program* » Your company’s name on sponsor appreciation signs displayed

throughout the Conference » Complimentary listing on the Conference website with hot link to

your company’s website

General Conference Sponsor—$2,500 » Your company’s name in the Conference Program* » Your company’s name on sponsor appreciation signs displayed

throughout the Conference » Complimentary listing on the Conference website for 3 months

prior to the Conference

:: 15


Take advantage of the opportunity to reach a

concentrated group of decision makers by reserving

a booth at the n4a 2016 Tradeshow. The Tradeshow

schedule provides over five hours of networking time

with several key functions (including breakfast, lunch

and coffee breaks).

Premium booths are designated where there is

maximum traffic flow at the end of each row in the

Tradeshow or near main traffic draws like the food

and beverage stations and the Tradeshow entrance.

All booths are assigned on a first-paid, first-served

basis and the premium booths are the first ones to

sell out. You will want to get yours early!

The Tradeshow is known for its interactive displays,

industry-proven tools, games, technologies and

evidence-based research. Be prepared to show and

share the best of your products and expertise!

Paid by 2/12/2016

Paid after 2/12/2016

8' x 10' Standard $1,095 $1,595

8' x 10' Premium $1,695 $2,495

EACH BOOTH INCLUDES:• 8' high draped back wall and 3' high side partitions• (1) skirted table with (2) side chairs• (1) One-line 44" x 7" identification sign• Up to (2) booth attendant name badges (additional badges can

be purchased for $75 each). Meals are included in the booth

price• Listing in the Exhibitor Guide of the Conference Program, which

includes your website address and a 50-word description

(if confirmed by May 6, 2016)• Additional exposure through participation in the optional door

prize program• Digital attendee roster provided in advance of the Conference

TRADESHOW INFORMATION

MONDAY, JULY 25

Noon – 4:30 p.m.Exhibitor Check-In and Install

3:00 p.m. – 3:30 p.m.Exhibitor Orientation

5:30 p.m. – 7:00 p.m.Welcome Reception in Tradeshow

TUESDAY, JULY 26

7:00 a.m. – 8:00 a.m.Networking Breakfast in Tradeshow

10:00 a.m. – 10:30 a.m. Networking Break in Tradeshow

11:45 a.m. – 1:15 p.m.Networking Lunch in Tradeshow

TUESDAY, JULY 26

2:30 p.m. – 3:30 p.m.Networking Break / Door Prize Drawings in Tradeshow

4:00 p.m. – 5:00 p.m.Exhibitor Dismantle

Subject to change

The n4a Tradeshow provides a dynamic environment where attendees network and learn about the latest

products and resources that will help them better serve their clients. n4a members look forward to learning

from industry experts about the latest news, resources and technologies that will help them provide the most

innovative, efficient and expert care for their communities‘ aging and caregiving populations.

n4a’s Answers on Aging Tradeshow: Where the Aging Network and business meet.

Tentative Tradeshow Schedule | Sheraton San Diego Hotel & Marina

CONFERENCE EXHIBITOR ISSUE DESIGNATIONS | $200 PER ISSUE SIGN

Does your company do work that supports managed care, care transitions, chronic disease management, caregiver support or Livable Communities? If so, take advantage of n4a’s Conference exhibitor “designation signs” so attendees can quickly see the visual on your booth that lets them know you are involved in one of these important areas. This will help attendees know what topics to discuss with company representatives and will help focus the conversations on important and useful information for attendees about your company and their specific value to the Aging Network.

Features of the Tradeshow» An opportunity to network and collaborate with the decision makers of the Aging Network.

» n4a’s very successful and fun “Make a Deal” Tradeshow game—that ensures members visit your booth and get your company’s logo items for great “Make a Deal” prizes!

» Exhibitor Prize Raffle Give-Away Opportunity

» The Tradeshow features a buffet lunch to provide a festive and friendly networking and relationship-building environment.

» Extended breaks and a longer lunch in the exhibit hall! And breakfast is served in the Tradeshow too!

» Booth price includes exhibitor meals (reception, breakfast, lunch and coffee breaks)!


TRADESHOW RULES & REGULATIONSAny violation by the Exhibitor of the Tradeshow Rules and Regulations herein may, in n4a’s sole determination, constitute a breach of the Agreement resulting in termination and forfeiture of any monies paid on account. Upon due notice of such termination, n4a shall have the right to take possession of the Exhibitor’s space, remove all persons and properties, and hold the Exhibitor accountable for all liability, expenses, and damages arising from Exhibitor’s breach/violation of Tradeshow Rules and Regulations.

OFFICIAL GENERAL CONTRACTOR: n4a has appointed Conference Solutions as the official General Contractor for the n4a 2016 Conference & Tradeshow. All references herein to n4a shall mean n4a and Conference Solutions.

OUTSIDE ACTIVITIES: The Exhibitor shall not foster or conduct outside activities which would take qualified attendees from official Conference functions and/or Tradeshow during scheduled hours. Use of meeting facilities or n4a contracted hotels by Exhibitors or companies or sales or business meetings during n4a Conference & Tradeshow dates must be approved in advance by n4a. Hospitality suites shall not be open during Tradeshow hours or daytime Conference hours.

ASSIGNMENT OF SPACE: The optimal exhibit booths are assigned to the major Sponsors of the n4a Conference. Assignment of other booth space will be on a first-paid, first-served basis. Every effort will be made to accommodate requests for booth assignments (near or away from other companies) if the request is submitted with the Tradeshow Agreement. n4a reserves the right to make such changes to the floor plan of exhibit booths as may be deemed necessary.

Any consideration of special requests for placement near or away from another vendor must be made on the registration application. Requests submitted after registrations will not be accommodated.

EXHIBIT FEES AND PAYMENT: Agreements will NOT be processed or space assigned without the required payments and signature. Checks should be made payable to: n4a 2016, and mailed to: n4a 2016, c/o Conference Solutions, 520 SW Yamhill Street, Suite 430, Portland, OR 97204. Receipt of payment does not obligate n4a to accept a contract as binding. n4a retains the option of returning funds. Payment by credit card may be possible, however, additional fees will be incurred to cover transaction costs.

CANCELLATION: Cancellations of exhibit booth space must be directed in writing to: n4a 2016, c/o Conference Solutions, 520 SW Yamhill Street, Suite 430, Portland, OR 97204. Refunds, less an administrative fee of $175 per booth, will be made at the discretion of n4a, but no refund will be given for a cancellation made within 90 days of installation. In case of fire or any other causes beyond the control of n4a that prevent the show from taking place, this contract will not be binding.

EXHIBITS: The Tradeshow will be comprised of 8' x 10' exhibit booths. All booths will include (1) skirted table, (2) side chairs, and a one-line identification sign (44" x 7"). The Tradeshow Hall is carpeted.

INSTALLATION AND DISMANTLING:

Sheraton San Diego Hotel & Marina, San Diego, CA

Monday, July 25, 2016 Noon – 4:30 p.m. Exhibitor Install

Tuesday, July 26, 2016 4:00 p.m. – 5:00 p.m. Exhibitor Dismantle

Exhibitors who are unable to check in by 3:30 p.m. are asked to give advance written notice to Show Management of their tardiness or unavoidable delay, or risk forfeiting their booth space to a space where their vacancy is less visible to n4a participants.

Dismantling of exhibit booths may not begin before the conclusion of the afternoon break on Monday and the area must be completely cleared by 5:00 p.m. that same day. Times are subject to change upon notification by n4a.

SHIPPING: Approximately 45 days prior to the show opening, the Decorator that n4a selects will provide to each Exhibitor an Exhibitor Kit with shipping instructions and forms for all services needed during the installation, show period, and removal of exhibit booths. Exhibitors needing information prior to receiving the official Exhibitor Kit should contact Conference Solutions directly at 503.244.4294 Ext. 208.

Please note: Do not ship exhibits or exhibit materials directly to the Sheraton San Diego Hotel & Marina, as shipments may not be accepted. Shipping instructions and drayage fees will be included in the Exhibitor Kit.

EXHIBITOR REGISTRATION: Participation in the Tradeshow for up to two (2) representatives is included with each exhibit booth (meals are included.) Exhibiting organizations may purchase additional exhibitor name badges (meals included) separately.

USE OF SPACE: Exhibitors shall not assign, share or sublet any space without written consent of n4a. All Exhibitors must remain within the confines of their own exhibit space. Care must be taken that no display extends more than 8' above the floor, obstructs the view or disadvantageously affects the display of other Exhibitors. Noticeable noise produced from operation of any equipment or apparatus is not permitted. Display vehicles must adhere to all municipal and state laws, rules and regulations. Consult Conference Solutions for details.

FOOD & BEVERAGE POLICY: No food or beverage may be brought from an outside source. If you wish to serve anything from your booth, please contact the n4a Conference Planner to discuss what arrangements, if any, can be made through the Sheraton San Diego Hotel & Marina.

LIABILITY: n4a and the Sheraton San Diego Hotel & Marina will not be held responsible for the safety of Exhibitor’s property from theft, fire, damages, accident or other causes. Exhibitor agrees to protect, save and hold n4a and the Sheraton San Diego Hotel & Marina and all agents and employees thereof (hereafter collectively called “indemnities”) forever harmless for any damages or charges imposed for violations of any law or ordinance, whether occasioned by the negligence of the Exhibitor or those operating under the Exhibitor. Further, Exhibitor shall at all times protect, indemnify, save and hold harmless the indemnities against and from any and all losses, costs (including attorney’s fees), damages, liability or expense arising from or out of or by reason of any accident of bodily injury or other occurrence to any person or persons, including the Exhibitor, its agents, employees and business invitee which arises from or out of or by reason of said Exhibitor’s occupancy and use of the Tradeshow premises or a part thereof.

SAFETY REGULATIONS: Exhibitors must adhere to all municipal and state laws, rules and regulations. No combustible decorations may be used at any time. All drapes, table coverings and other materials must comply with fire department regulations.

SECURITY: The Tradeshow is being held in the hotel and security will be provided when the Tradeshow closes. However, neither n4a nor the Sheraton San Diego Hotel & Marina can be held responsible for any lost, damaged or stolen exhibit materials. Please take the necessary precautions each day for safeguarding your exhibit materials. n4a recommends removing valuable materials when not at your booth.

FAILURE TO OCCUPY SPACE: Space not occupied by the close of the exhibit installation period as specified in these rules and regulations will be forfeited by the Exhibitor. This space may be resold, reassigned or used by the Tradeshow Manager.

SHOW CANCELLATION: If the Conference or Tradeshow is cancelled due to circumstances beyond the control of n4a, n4a will not be held liable for any expenses incurred by the Exhibitor beyond the rental cost of the booth space.

DOOR PRIZES: Each Exhibitor is encouraged to provide a gift with a minimum value of $100 for the Tradeshow door prize program. It is the Exhibitor’s responsibility to collect names and business cards from attendees. Door prize winners will be drawn before the afternoon networking break on Tuesday, July 25, 2016. Names of winners will be posted in the Tradeshow. It will be the winner’s responsibility to pick up the door prize at the Exhibitor’s booth by the close of the Tradeshow at 3:30 p.m. on Tuesday or forfeit the prize.

SELECTION OF EXHIBITORS: Only firms and companies whose services and products are appropriately related to the purpose of n4a shall be permitted to exhibit. n4a reserves the right to decline or prohibit any exhibit which in its sole judgement is inappropriate, this reservation being all inclusive as to person, things, printed matter, products and conduct.


Conference Program AdvertisementsAdvertisement sales close: Friday, May 27, 2016.

Artwork Submission deadline: Friday, June 3, 2016.

The Conference Program will be printed in full color.

COSTS AND DIMENSIONS

Inside Front Cover $3,950 7.5" x 10"

with bleeds 8.5" x 11"

Inside Back Cover $2,950 7.5" x 10"


Two-Page Spread $1,595 17" x 11"

Full Page $995 7.5" x 10"


Half Page (horizontal only) $695 7.5" x 5"

ARTWORK SPECIFICATIONSPublication final trim size: 8.5" x 11". For ads with

bleeds, please build in 1/8" bleed all around (see final

artwork sizes below). Keep live matter at least ¼" from

page trim. Crop marks must be placed outside of the

bleed area.

Final artwork size should be:

» No-bleed ads: 7.5" x 10" (full page), 7.5" x 5" (half

page) or 17" x 11" (two-page spread)

» Bleed ads: 8.75" x 11.25" (full page) or 17.25" x 11.25"

(two-page spread)

Terms: Advertisements must be pre-paid. No

commissions allowed.

File Formats: Press-ready Acrobat PDF files strongly

preferred. JPEG files are not accepted. Ads received

in an incorrect format will be returned for correction.

» PDF: press-quality PDF with fonts embedded

» TIFF: 300 dpi, CMYK

» Illustrator EPS: All fonts must be converted to

outlines, and all embedded images must be at least

300 ppi

Email digital files to [email protected].

Please compress file(s) with “StuffIt” or “Zipit.” For

artwork submission, specifications or technical

questions, contact Conference Solutions at

503.244.4294, Ext. 203.

ADVERTISING OPPORTUNITIES

Marketing PackagesMarketing Insert—$1,500

Insert your company’s postcard or promotional

piece into the Conference Registration Packet

that is distributed to all attendees. A marketing

insert consists of one promotional piece that

you provide. It can be up to twelve 8.5" x 11"

pages (or six double-sided). Approximately 700

copies will be requested, and must be received

in San Diego, CA by Wednesday, July 20, 2016.

(n4a reserves the right to refuse materials if

received after that date.)

Combo Package

A great way to get more exposure!

Combine any size booth and any size

advertisement and receive $195 off the list

price!

The Conference Program is a valuable resource that all attendees receive and refer to again and again

as they navigate the Conference. Advertising in the Conference Program is a great way to market to

professionals in the Aging Network and can help you secure long-term business.

Customized SponsorshipsDon’t see what you are looking for?

Contact the n4a Corporate Relations Liaison to assist

you in maximizing your visibility and meeting all your

marketing objectives. Email Courtney Baldridge at

[email protected] to learn more.

TOTAL TRADESHOW: $

Workshop Focus Areas ($5,000) (select one):p Advancing Our Advocacy

p Cutting-Edge Caregiver Programs

p Building Livable Communities for All Ages

p Enhancing Independent Living through Mobility Innovations

p Maximizing Resources through Strategic Volunteer Engagement

p Business Development: Strategies to Strengthen Systems and Staff Skills

p Title VI Programs: Unique Challenges and Solutions

p Innovative Programs for Integrated Care

p Best Practices in Healthy Aging

p Meeting the Needs of Diverse Aging Populations

Premier Level ($40,000) p Opening General Session

Benefactor Level ($30,000) p Welcome Reception p Monday General Session p Tuesday General Session

Diamond Level ($25,000)p Technology Playgroundp Mobile App p Answers on Aging Hot Topics

Platinum Level ($20,000) p Tradeshow Mini-Event p n4a Board of Directors Dinner p Attendee Wi-Fi

Gold Level ($15,000) p Logo Conference Bagp Logo Water Bottles

and Hydration Station p Mobile Charging Stations

Silver Level ($10,000) p Networking Breaks p Logo Journal and Pen p Early Bird Walk p Conference Program p Logo Name Badge Lanyard

Bronze Level ($5,000) p Logo Promotional Item p Hotel Room Key Ad

p Tradeshow Bags p Workshop Focus Areas (see below for options)

p General Conference Sponsor ($2,500)

MARKETING AGREEMENTSponsorship (check all that apply)

Paid by 2/12/2016

Paid after 2/12/2016

8' x 10' Standard p $1,095 p $1,595

8' x 10' Premium p $1,695 p $2,495

Specific organizations you wish to be: (Requests MUST be submitted on this form or they will NOT be accommodated.)

Near: ______________________________________

Away From: _________________________________

Tradeshow

p Inside Front Cover ($3,950) p Inside Back Cover ($2,950) p Two-Page Spread ($1,595) p Full Page ($995) p Half Page ($695) p Marketing Insert ($1,500) Insert your organization’s postcard or promotional piece into the Conference Registration Packet that is distributed to all attendees.

p Combo Package (–$195) Combine any size booth AND any size advertisement and receive $195 off the total price.

Conference Program Advertisements

TOTAL SPONSORSHIP: $

TOTAL ADVERTISING: $

Organization Contact InformationContact Name: ______________________________ Contact Email: ______________________________________

Tradeshow Contact: ______________________________ Email: _________________________________________

Organization: _______________________________________ Phone: ____________________________________

Organization Name for Listing and Signage: ___________________________________________________________

Address: ___________________________ City: ___________________________ State: _____ Zip: _____________

Website: ___________________________ Sales Phone: ______________________ Fax: ______________________

Provide a 50-word description of your organization for the Conference Program: __________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

Register online at www.n4aconference.org or mail a copy of the completed form with payment to: n4a 2016, c/o Conference Solutions, 520 Yamhill Street, Suite 430, Portland, OR 97204 . To pay by credit card, call Conference Solutions at 503.244.4294, Ext. 206.

TOTAL DUE: $

SAN DIEGO

41st Annual Conference& TradeshowJU

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A cost-effective way to get extra recognition and drive members to your booth. Provide a prize valued at $500 or more for the ”Make a Deal“ Exhibitor Incentive game and receive “thank you” recognition in n4a’s Conference Daily Brief on Sunday and Monday of the Tradeshow. (Gift cards are encouraged as they are easy to transport and always appreciated!) All items must be delivered to n4a upon arrival at or prior to Exhibitor Orientation to be included.

Ad sales close 5/27/2016. Ad artwork due 6/3/2016.

p Yes, we will provide a “Make a Deal” prize.

Previous Sponsors & Exhibitors

AARPAbbott NutritionAces$Addus Healthcare, Inc.AmerihealthAssistGuide, Inc. / AGIS

Network, Inc.Bateman Senior MealsCaesars FoundationCare Improvement PlusCenteneCigna-HealthSpringCoalition for Independent

Seniors

Comcast CorporationCritical Signal Technologies

(CST)DirectcourseGA Food Service, Inc.Gateway HealthGuardian Medical Monitoring,

Inc.Harmony Information Systems,

Inc.Harrah’s Foundation,

Harrah’s St. LouisHealthwaysHewlett Packard

HumanaHumana at HomeIndependent Living SystemsInstitute of Geriatric Social

Work, Boston UniversityLaclede Gas CompanyLoopback AnalyticsRemain Home SolutionsMinnesota Board on AgingMinnesota Help NetworkMissouri Association of

Area Agencies on AgingMom’s MealsMolina Healthcare Inc.

PeerPlace NetworksPhiladephia Corporation for

AgingPhilipsRetirement Living TVSecure HorizonsSenior Service America, Inc.St. Louis Regional OASIS: The

OASIS InstituteTennessee Commission on

Aging and DisabilityTrilogy Integrated Resources/

Network of CareU.S. Administration on Aging

UnitedHealthcare Medicare & Retirement

Universal AmericanValley Services, Inc.VerizonVirginia Association of

Area Agencies on AgingVisiting Physicians AssociationWalgreensWellCareWellMed Medical ManagementWells Fargo

101 Mobility LLCAARPAcadian On CallAccessible

Solutions Inc. Accessible Solutions Inc. Aces$Acumen Fiscal AgentADT Security Services Inc. AGIS Network Inc.AssistGuide Inc. Alert1Alliance of Information and

Referral Systems (AIRS)Alzheimer’s AssociationAlzheimer’s Foundation of

AmericaAmerican Association of Poison

Control CentersAmerican ExpressAmerican Foundation for the

BlindAmerican Society of Consultant

PharmacistsAmerican Veteransand DisabilityAssociation Book ExhibitAttainment Company Inc. Automated Security Alert Inc. AutoPills IncBaylor College of MedicineBaylor Scott & White HealthBeautiful MindsBenjamin Rose Institute on

AgingBest Buy DrugsBoston College – Center for

the Study of Home and Community Life

Bowman SystemsBull Publishing CoCalmoseptine Inc. CapTel Captioned TelephoneCaptionCallCare ConnectionCareDirectorCaregiver HomesCarePlannersCareWorks USACaring.com

Center for Aging and Disability at BU

Centers for Medicare & Medicaid Services

Complete Care ChoiceComputhinkConsumer ReportsConsumers UnionCorporation for National and

Community ServiceData Systems InternationalDelivery Concepts Inc. DirectCourseDME Medical SupplyDuraline Medical Products Inc. Eldercare LocatorElderStay@homeEmFindersEpilepsy FoundationExperience Works Inc. Fairhill PartnersFall Prevention Center of

ExcellenceFederal Communications

CommissionGA Food ServiceGeneration Mortgage Co Generations on Line—Internet

Made Simple for SeniorsGolden Cuisine LLCGreystone Consumer

Empowerment SystemsGuardian Medical MonitoringHDIS Home Delivery

Incontinent Supplies Health Resource & Services

Administration Division of Transplantation

Health RHYTHMSHealthStyle PressHealthy Aging Regional

Collaborative of South Florida

Hebrew Senior LifeHelen Keller National Center/

iCanConnecthi HealthInnovationsHome Instead Senior Care

Homemeds / Institute for Change

Hot Logic by Track CorpHRSA’s Poison Center Technical

Assistance Resource CenterInfo-4-LifeInformation Age TechnologiesInnovative Data Systems Inc. International Council on Active

Aging ICAA InTouchLinkJBS InternationalJEVS Supports for

IndependenceKindEthics comLeFleur TransportationLife Gear LLCLifeline HomecareLifeStation Inc. LiftVest USALincoln Financial GroupLogicMarkLuray CavernsMaineHealth’s Partnership for

Healthy AgingMedCenter SystemsMedicare Diabetes Screening

Project Medicare Rights CenterMedline IndustriesMedMinder Systems Inc. Minnesota AIRS / AIRSMissing Piece in LeadershipMJM InnovationsMt Lyn Institute of Tiffin

UniversityMutual of AmericaMyWay Village Inc. National Association of Area

Agencies on Aging (n4a)National Association of States

United for Aging and Disabilities

National Center on Elder AbuseNational Center on Senior

Transportation NCST National Committee to

Preserve Social Security & Medicare

National Council on AgingNational Council on Aging –

BenefitsCheckUpNational Eye InstituteNational HIV Testing

Mobilization CampaignNational Institute on AgingNational Library of MedicineNational Research Center Inc. National Resource Center

for Participant-Directed Services

National Telecommunications and Information Administration NTIA U S Department of Commerce

North Light SoftwareNovo NordiskOliver Packaging & Equipment

CompanyParkinson’s Disease FoundationPartners in Care FoundationPatient Advocate FoundationPeerPlace Networks LLCPension Rights CenterPersonal Care ProductsPomDevices Makers of

SonambaRebuilding TogetherRelay Missouri / SprintRelay TexasRemo Inc. Right at HomeRosalynn Carter Institute for

CaregivingRouteMatch Software IncRTM DesignsRTZ Associates Inc. Runzheimer InternationalRural Assistance CenterSafeLink WirelessSafeway Safety Step Inc. Sandata TechnologiesSecuritec Publications/

HealthStyle PressSEIU HealthcareSenior Impact PublicationsSenior Medicare PatrolSenior Services

SNAPforSeniorsSocial Service Coordinators

SSC SPARCStanford Patient Education

Research CenterStrategicHealthSolutions LLCTCB ManufacturingTennessee Commission on

AgingThe Aging Network’s Volunteer

CollaborativeThe Network of CareTrack Records SoftwareTransitWareTrapeze GroupTribridgeTunstall AmericasTV Ears IncU.S. Administration on AgingU.S. DHHS ACL/AoAU.S. EPA Aging InitiativeU.S. Social Security

AdministrationUIC Center for Research on

Health and Aging (CRHA)United Seating & MobilityUniversity of St AugustineUSC Davis School of

GerontologyVisionLinkVisiting AngelsVista Points Inc. Vital Aging NetworkVitaphone Medication

Adherence TechnologiesVocational Research InstituteVRI Valued Relationships Inc. Washington University

in St. LouisWashington University School

of MedicineWellMed Charitable FoundationWestern UnionWomen’s Institute for a Secure

Retirement (WISER) Yardi

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Documents

n4a 2016 STAprospectus FINAL