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NATIONAL ASSOCIATION OF AREA AGENCIES ON AGING39th Annual Conference & Tradeshow
Sponsorship, Tradeshow& Advertising ProspectusSaturday, July 12 – Wednesday, July 16, 2014Hyatt Regency Dallas | Dallas, Texas
www.n4aconference.org » www.facebook.com/n4aACTION
NATIONAL ASSOCIATION OFAREA AGENCIES ON AGINGThe Organization Dedicated to the Aging Network
The National Association of Area Agencies on Aging (n4a) is the
national membership association that represents and serves
the local leaders in aging—the Area Agencies on Aging (AAAs)
and Title VI Native American Aging Programs. n4a and its members
provide the programs and services that enable older adults to live
independently in their homes and communities as
long as possible. n4a is directly connected to
a vast network of nearly 900 AAAs and Title
VI Native American Aging Programs, along
with more than 17,000 local aging service
providers. » This network of AAAs, Title VI
aging programs and providers manages
more than five billion dollars in programs
and services annually for more than 40
million people age 60 and older.
Each year the Aging Network provides clients and their caregivers with Older Americans Act (OAA) services, in addition to other services that are critical to keeping older adults in their homes and communities as long as possible. In 2009, the OAA was one of two federal government programs to receive the Office of Management and Budget’s highest efficiency and effectiveness rating possible. Samplings of OAA-funded programs provided by the Aging Network include:
14 million hoursof homemaker services
Delivering
17 million hoursof personal care
Delivering more than
12 millioninformation and referral contacts a year
Handling nearly
28 million ridesto the doctor, grocery stores and other critical destinations
Providing over
237 million mealsper year
Serving
14.7 million timesSupporting caregivers over
9.5 million hours of respite care service
Providing
In addition to providing resources and information for core programs funded by the OAA, n4a delivers a vast array of services and resources to the Aging Network, from advocacy, to developing the business acumen and capacity building for the network, to training, technical assistance, tools and resources. n4a works with a variety of stakeholders to ensure the Aging Network is prepared to work in managed care, care transitions, chronic disease management, caregiving, livable communities, and home and community-based services networks.
THE 39TH n4a ANNUAL CONFERENCE & TRADESHOW
Join us for the 39th n4a Annual Conference & Tradeshow! July 12–16, 2014Hyatt Regency Dallas
“Congrats to n4a for again doing an excellent job of putting on an awesome, powerful, relevant Conference.”—Conference Attendee
The National Association of
Area Agencies on Aging’s (n4a)
Annual Conference & Tradeshow
is the largest gathering of aging industry
decision makers in the country.
We convene over 800 national and local
leaders of aging, government and business
leaders working in aging—all at a dynamic
time in the national discussion on aging. »
n4a’s Annual Conference is the resource for the
Aging Network—the leaders of aging in every
community in America. n4a’s Answers on Aging
Conference is where they go to get just that—
answers—on a host of aging-related topics.
The Conference is host to:
» The national meeting of AAA and Title VI leaders;
» The U.S. Administration for Community Living
(ACL)/Administration on Aging (AoA) and
Centers for Medicare & Medicaid Services (CMS)
meetings;
» Program innovations and nationally recognized
best practices;
» Research, findings and other important aging
news;
» Policy forums and advocacy; and
» Recognition and awards.
Join n4a and the Aging Network.
Join the discussion.
Support the mission.
Most importantly, connect with the key decision makers in aging, July 2014, at the n4a Annual Conference in Dallas, TX.
6 :: n4a 2014 Conference & Tradeshow Sponsorship, Tradeshow and Advertising Prospectus
CONFERENCE & TRADESHOWATTENDEE PROFILE
82%Provide Evidence-Based
Chronic Disease Management
Programs
79%Provide Benefits/
Health Insurance Counseling
100%Provide Older Americans Act Services, Home
Delivered/Congregate Meals, Home Care,
Health and Wellness, Home Modification, Home
Monitoring, Transportation
78%Provide Single Point of Entry for
Older Adults Services
78%Provide Case Management
77%Provide Assessment for Care
Planning to Older Persons and
Their Families
75%Provide Person-Centered
Access to Information
69%Provide Senior Medicare
Patrol Services, Educating and
Empowering Consumers to
Identify, Prevent and Report
Health Care Fraud
67%Provide Assessment for Long-
Term Care Service Eligibility
59%Provide In Nursing Home
Diversion & Transition Programs
56%Provide Medicaid Home &
Community-Based Waiver
Services
55%Provide or Are Planning to
Provide Private Pay Aging-Based
Services
51%Provide Consumer Directed
Services
Area Agencies on Aging and Title VI Native American Aging
Programs and Their Services
Visit www.n4aconference.org to view an electronic copy of this prospectus and submit your application. :: 7
Issues of Special Interest• Managed Care
• Care Transitions
• Chronic Disease
Management
• Caregiving
• Technology in
Aging
• Health & Wellness
• Civic Engagement
• Livable
Communities
• Nutrition/
Malnutrition
• Medication
Management
• Marketing & Media
Outreach
The Area Agencies on Aging and
the Title VI Native American aging
programs manage a collective
budget exceeding
nEARlY 3 out of 5Area Agencies on Aging are engaged in new
funding and business initiatives contracted by a
variety of payors including MCOs, health plans,
hospitals and employers.
BU
YIN
G P
OW
ER $5 billionannually (not including recent Care Transitions efforts).
»»
As a result, the
Aging Network
must find and
collaborate with
innovative vendors that provide aging services
ranging from transportation, to meals, to in-home
care, to caregiving support and administrative
resources like data management, billing and
service verification software, and other essential
support services.
8 :: n4a 2014 Conference & Tradeshow Sponsorship, Tradeshow and Advertising Prospectus
Events
WELCOME RECEPTION— SUNDAY, JULY 13 | $25,000
Gain early exposure at the Welcome Reception in
the Tradeshow, the first official networking event.
Your company’s name will be prominently displayed
on signage, cocktail napkins and on the two
complimentary beverage tickets that each attendee
receives. They will appreciate your contribution as
they sample the local flavor and relax before the next
day’s meetings. Your company will be recognized
from the stage and you will have the opportunity to
speak to the group for up to five minutes. Up to four
additional representatives from your company may
personally welcome the attendees, and a station will
be available to display your promotional materials.
TRADESHOW MINI-EVENTS | $20,000
Sunday, July 13 or Monday, July 14
Work with n4a to host a mini-event on stage during
the high-traffic times of the Tradeshow. Whether you
lead an exercise class, host an interactive game, or
conduct a nutrition and wellness class, your mini-
event is bound to be remembered long after the
Tradeshow ends.
During your mini-event, you will be introduced from
the Tradeshow stage, and then you run the show! You
will enjoy a high-traffic moment in the Tradeshow to
entertain, educate and have fun with attendees. Use
this exclusive forum to provide attendees with your
logo giveaways, prizes and materials—our attendees
love it! (All mini-events and their content must meet
n4a’s standards and are subject to approval for
content and event flow.)
A mini-event show listing, featuring your event title,
company name and event description will appear in
the Conference Registration Brochure (if secured by
January 31, 2014) and in the Conference Program (if
secured by May 16, 2014).
n4a ANSWERS ON AGING CONFERENCE SPONSORSHIP OPPORTUNITIES
The n4a Answers on Aging Conference sponsorships provide the business community its
best opportunity to engage the Aging Network and key decision makers. The Conference
provides a wide range of sponsorship opportunities that help
companies achieve important outreach and marketing goals. Because
n4a is the national membership organization for the Area Agencies
on Aging and Title VI Native American Aging Programs, n4a has an
intimate understanding of how these aging services operate and their
unique needs. Most importantly, n4a knows how to help the business
community network, and build sustainable and productive relationships
with these aging leaders. » Whether selecting a sponsor opportunity
listed below or asking for a customized sponsorship opportunity
developed for your company, n4a will work with your company to design
a conference experience that provides the greatest value.
Visit www.n4aconference.org to view an electronic copy of this prospectus and submit your application. :: 9
n4a BOARD OF DIRECTORS DINNER—SATURDAY, JULY 12 | $20,000
Take advantage of this unique opportunity to interact
informally with n4a’s leaders by sponsoring the
annual Board of Directors Dinner. This invitation-
only event provides an intimate venue to show your
support of the n4a Annual Conference and its elected
leaders. Your company’s representatives will be
recognized and thanked from the podium and then
be given the opportunity to address the dinner guests
for five minutes. Your company will receive invitations
for your representatives to attend the dinner and will
be recognized on all event-related signage and on
custom printed menus.
NETWORKING BREAKS | $10,000
As the Sponsor of the Conference networking breaks,
your company’s logo will be featured on customized
napkins, coffee cups and signage at the sponsored
beverage stations in the Tradeshow and during all
Conference breaks. A representative from your
company may greet guests in the break area and your
promotional materials may be displayed at each break
station.
Programs
OPENING GENERAL SESSION WITH KEYNOTE SPEAKER—SUNDAY, JULY 13 | $30,000
The Opening General Session sets the stage for
the n4a Annual Conference and is the first formal
meeting where everyone gathers. The Sponsor of
the Opening General Session benefits as the first
major Sponsor attendees encounter during the
Conference. Your company will be recognized from
the podium and company representatives will be
introduced so they can be acknowledged from their
VIP reserved seating. The audience will be reminded
of your support throughout the session as they see
your company’s logos projected onscreen. Your logo
will also be posted on signage outside the General
Session room, and your promotional materials may
also be placed on each attendee’s seat.
GENERAL SESSION WITH KEYNOTE SPEAKER | $25,000
Two available (Monday, July 14 or Tuesday, July 15)
Sponsorship of a General Session offers your
company widespread exposure to all conference
attendees. Your company will be recognized from the
podium and company representatives introduced so
they can be acknowledged from their VIP reserved
seating. The audience will be reminded of your
support throughout the session as they see your
company’s logos projected onscreen. Your logo
will also be posted on signage outside the General
Session room and your promotional materials may
also be placed on each attendee’s seat.
ANSWERS ON AGING HOT TOPIC | $20,000
Three available
These high profile sessions will feature important issues
critical to the work of the Aging Network and will attract
large audiences. Government, business and aging
leaders will help the Aging Network understand the
most up-to-date news and trends, as well as provide a
roadmap for the future on each issue. Your company
will be recognized from the podium, and your logo will
be posted on podium signage and signage outside the
session room. Your promotional materials may also be
placed on a table near the entrance.
10 :: n4a 2014 Conference & Tradeshow Sponsorship, Tradeshow and Advertising Prospectus
WORKSHOP FOCUS AREAS | $3,000
Fifteen available (select one). The n4a 2014 Conference has thirteen Workshop Focus Areas of emphasis.
We will help you select the most appropriate focus area for your organization. Your company’s name will
be featured on signage outside your focus area's meeting rooms and on the workshop podiums. A table
will be placed near each entrance for your company’s literature, and the Moderator will thank you for
your support at the start of each workshop.
• Accessing the Opportunities from the Affordable Care Act
• Advancing Our Advocacy
• Assisting Caregivers
• Building Livable Communities
• Connecting the Aging Community to the Medical Community
• Cutting-Edge Older Americans Act Programs
• Engaging Volunteers in the Aging Network
• Enhancing Business Practices
• Expanding Options for Community Living
• Highlighting Title VI Programs and Services
• Investing in Your Professional Development
• Leading the Way in Community-Based Long-Term Services and Supports
• Promoting Healthy Aging
• Utilizing Technology to Improve Services/Operations
• Working with Diverse Aging Populations
Specialty Items
LOGO CONFERENCE BAG | $15,000
Make sure your company’s logo is the one that will
be publicized for years to come by becoming the
exclusive Sponsor of the n4a Annual Conference
bag. Your logo will be prominently displayed on the
bag given to every attendee at registration. Hundreds
of attendees will continue to advertise for you
throughout the country as they take their bag home
and use it again and again.
CUSTOMIZED FOLD-OUT MINI-MAP WITH YOUR COMPANY’S AD | $10,000
Lead the way around Dallas with a logo fold-
out mini-map provided to every attendee. Your
company’s logo and website will pop on the cover of
this fold-out, credit card-sized map of Dallas, Texas.
The back cover will feature your color advertisement.
It is a very handy tool that is always appreciated
by attendees and is great for navigating the sights
of Dallas. The mini-map will be included in the
Conference bag received by all attendees.
LOGO JOURNAL AND PEN | $10,000
Sponsor this highly visible conference tool that
attendees will use for note taking during the
Conference and back at the office. Your company’s
logo will be imprinted on the outside of this useful
journal and pen set.
SPONSORSHIP OPPORTUNITIESCONTINUED
Visit www.n4aconference.org to view an electronic copy of this prospectus and submit your application. :: 11
11TH ANNUAL EARLY BIRD WALK WITH LOGO WATER BOTTLE | $10,000
Attendees participating
in the Early Bird Walk
will appreciate your
support as you help
them stay hydrated. Your company’s name or logo
will be featured on a reusable water bottle that
participants can use throughout the Conference and
reuse when they return home.
CONFERENCE PROGRAM | $7,500
The Conference Program is the most touched item
at the Conference. As the Conference resource, it is
referred to frequently by all attendees as they chart
their course for the day. As the Conference Program
Sponsor, your full-page, full-color advertisement will
appear on the back cover of the Conference Program,
which is given to all attendees at registration.
LOGO NAME BADGE LANYARD | $7,500
Worn by every attendee throughout the Conference,
the name badge is the admission ticket to every
Conference event. Sponsor this item to make it
uniquely yours and have your logo imprinted on each
reusable name badge lanyard. The effect is sure to
create a lasting impression.
LOGO PROMOTIONAL ITEM | $5,000
Looking to place your company’s name in the hands of
every attendee? We will help you select from a variety
of branded items featuring your company’s name or
logo that attendees will take home and use after the
Conference. This is a terrific way to keep your name in
front of your existing and potential customers.
HOTEL ROOM KEY ADVERTISEMENT | $5,000
Take advantage of a fun and unique way to increase
your visibility by sponsoring the hotel room key!
Your ad or logo will grace the front side of each
n4a guest’s hotel room key and is sure to keep your
company on their mind morning, noon and night.
TRADESHOW BAGS | $3,000
Conference attendees will
advertise for you as they
carry this bag with your
company’s name or logo
displayed on the front as
they browse their way
through the Tradeshow. And
they will take you home
along with the goodies
they collect from dozens of
Exhibitors.
Don’t see what you’re looking for?Contact the n4a Corporate Relations Representative,
Courtney Baldridge, at [email protected] or 202.872.0888
to help you create a custom marketing opportunity.
“n4a's Conference has always been a worthwhile event for Mom's Meals. This is the conference to meet and develop meaningful relationships with the aging network, and it has been a great business development event for Mom's Meals. We also appreciate the leading edge learning from experts on the forefront of the HCBS landscape and the value of the relationship with n4a.”
—John Phillips, Director of National Program Development, Mom's Meals
CUSTOMIZED SPONSORSHIPS
12 :: n4a 2014 Conference & Tradeshow Sponsorship, Tradeshow and Advertising Prospectus
Special Opportunities
TECHNOLOGY PLAYGROUND SPONSOR | $25,000
Sponsor the all-new Technology Playground, a
featured destination inside the Tradeshow, which will
host technology companies and products with live
demonstrations and interactions to create a dynamic
learning environment. As the Technology Playground
Sponsor, your company will receive a Tradeshow
booth at a premium location within the Playground
area and logo recognition on signage. Your company
will also receive public recognition from the
Tradeshow stage during welcomes and breaks.
INTERNET LOUNGE—EMAIL STATION FOR ATTENDEES | $15,000
Sponsor one of the most popular venues at the
Conference, the all-important Internet Lounge, and
enjoy constant recognition. Your company’s logo will
be featured on every computer screen in the Internet
Lounge and the Internet browser will default to your
website. Every time participants check their email,
they will be reminded of you and your generous
support. Your promotional materials may also be
displayed in the Internet Lounge area.
SPONSORSHIP OPPORTUNITIESCONTINUED
Visit www.n4aconference.org to view an electronic copy of this prospectus and submit your application. :: 13
ADDITIONAL SPONSORSHIP BENEFITSBenefactor—$30,000
» Complimentary double premium booth in Tradeshow » Complimentary full-page advertisement in Conference Program* » Four complimentary Conference registrations » Your company’s logo in the Conference Program* » Your company’s logo on sponsor appreciation signs displayed
throughout the Conference » Complimentary listing with your logo on the Conference website
with hot link to your company’s website » Advance electronic copy of Attendee Roster (includes mailing
addresses) » Complimentary pre-conference session with n4a team that
will provide guidance and insight about how to maximize your conference opportunity
Diamond—$25,000 » Complimentary double premium booth in Tradeshow » Complimentary full-page advertisement in Conference Program* » Four complimentary Conference registrations » Your company’s logo in the Conference Program* » Your company’s logo on sponsor appreciation signs displayed
throughout the Conference » Complimentary listing with your logo on the Conference website
with hot link to your company’s website » Advance electronic copy of Attendee Roster (includes mailing
addresses) » Complimentary pre-conference session with n4a team that
will provide guidance and insight about how to maximize your conference opportunity
Platinum—$20,000 » Complimentary premium booth in Tradeshow » Complimentary full-page advertisement in Conference Program* » Three complimentary Conference registrations » Your company’s logo in the Conference Program* » Your company’s logo on sponsor appreciation signs displayed
throughout the Conference » Complimentary listing with your logo on the Conference website
with hot link to your company’s website » Advance electronic copy of Attendee Roster (includes mailing
addresses) » Complimentary pre-conference session with n4a team that
will provide guidance and insight about how to maximize your conference opportunity
Gold—$15,000 » Complimentary premium booth in Tradeshow » Complimentary full-page advertisement in Conference Program* » Two complimentary Conference registrations » Your company’s logo in the Conference Program* » Your company’s logo on sponsor appreciation signs displayed
throughout the Conference » Complimentary listing with your logo on the Conference website
with hot link to your company’s website » Advance electronic copy of Attendee Roster (includes mailing
addresses)
Silver—$10,000 » Complimentary standard booth in Tradeshow » Complimentary full-page advertisement in Conference Program* » One complimentary Conference registration » Your company’s logo in the Conference Program » Your company’s logo on sponsor appreciation signs displayed
throughout the Conference » Complimentary listing with your logo on the Conference website
with hot link to your company’s website » Advance electronic copy of Attendee Roster (includes mailing
addresses)
Bronze—$7,500 » One complimentary Conference registration » Your company’s name in the Conference Program* » Your company’s name on sponsor appreciation signs displayed
throughout the Conference » Complimentary listing on the Conference website with hot link to
your company’s website
Copper—$5,000 » Your company’s name in the Conference Program* » Your company’s name on sponsor appreciation signs displayed
throughout the Conference » Complimentary listing on the Conference website with hot link to
your company’s website
Pewter—$3,000 » Your company’s name in the Conference Program* » Your company’s name on sponsor appreciation signs displayed
throughout the Conference » Complimentary listing on the Conference website
» Inclusion of ads and recognition in Conference Program are subject to the following deadline: Friday, May 16, 2014
Features of the Tradeshow» An opportunity to network and collaborate with the decision makers of the Aging Network.
» n4a’s very successful and fun “Make a Deal” Tradeshow game—that ensures members visit your booth and get your company’s logoed items for great “Make a Deal” prizes!
» The Answers on Aging Technology Playground—a true plug and play for hands on learning experience!
» Exhibitor Prize Raffle Give-Away Opportunity
» The Tradeshow features a buffet lunch to provide a festive and neighborly networking and relationship-building environment.
» Extended breaks and a longer lunch in the exhibit hall! And, breakfast is served in the Tradeshow, too!
» Booth price includes exhibitor meals (reception, breakfast, lunch and coffee breaks)!
14 :: n4a 2014 Conference & Tradeshow Sponsorship, Tradeshow and Advertising Prospectus
Take advantage of the opportunity to reach a
concentrated group of decision makers by reserving
a booth at the n4a 2014 Tradeshow. The Tradeshow
schedule provides over five hours of networking time
with several key functions (including breakfast, lunch
and coffee breaks).
Premium booths are designated where there is
maximum traffic flow at the end of each row in the
Tradeshow or near main traffic draws like the food
and beverage stations and the Tradeshow entrance.
All booths are assigned on a first-paid, first-served
basis, and the premium booths are the first ones to
sell out. You will want to get yours early!
The Tradeshow thrives off of interactive displays,
industry proven tools, games, technologies and
evidence-based research. Be prepared to show and
share the best of your products and intelligence!
Paid by 1/31/2014
Paid after 1/31/2014
8' x 10' Standard $1,095 $1,395
8' x 10' Premium $1,695 $2,095
EACH BOOTH INCLUDES:l8' high draped back wall and 3' high side partitionsl(1) skirted table with (2) side chairsl(1) One-line 44" x 7" identification signlUp to (2) booth attendant name badges (additional
badges can be purchased for $75 each). Meals are
included in the booth pricelListing in the Exhibitor Guide of the Conference
Program, which includes your website address and a
50-word description (if confirmed by May 16, 2014)lAdditional exposure through participation in the
optional door prize programlDigital attendee roster provided in advance of the
Conference
TRADESHOW INFORMATION
SUNDAY, JULY 13
Noon – 4:30 p.m.Exhibitor Check-In and Install
3:00 p.m. – 3:30 p.m.Exhibitor Orientation
5:30 p.m. – 7:00 p.m.Welcome Reception in Tradeshow
MONDAY, JULY 14
7:00 a.m. – 8:00 a.m.Networking Breakfast in Tradeshow
10:00 a.m. – 10:30 a.m. Networking Break in Tradeshow
11:45 a.m. – 1:15 p.m.Networking Lunch in Tradeshow
MONDAY, JULY 14, CONTINUED
2:30 p.m. – 3:30 p.m.Networking Break / Door Prize Drawings in Tradeshow
4:00 p.m. – 5:00 p.m.Exhibitor Dismantle
Subject to change
The n4a Tradeshow provides a dynamic environment where
attendees network, and learn about the latest products and
resources that will help them better serve their clients. n4a
members look forward to learning from industry experts about the
latest news, resources and technologies that will help them provide
the most innovative, efficient and expert care for their communities
aging and caregiving populations.
n4a’s Answers on Aging Tradeshow: Where the Aging Network and business meet.
“I enjoyed having the meals served in the Tradeshow area, giving us many chances to visit the booths.”
—Conference Attendee
Tentative Tradeshow Schedule Hyatt Regency Dallas
Visit www.n4aconference.org to view an electronic copy of this prospectus and submit your application. :: 15
TRADESHOW RULES & REGULATIONSAny violation by the Exhibitor of the Tradeshow Rules and Regulations herein may, in n4a’s sole determination, constitute a breach of the Agreement resulting in termination and forfeiture of any monies paid on account. Upon due notice of such termination, n4a shall have the right to take possession of the Exhibitor’s space, remove all persons and properties, and hold the Exhibitor accountable for all liability, expenses, and damages arising from Exhibitor’s breach/violation of Tradeshow Rules and Regulations.
OFFICIAL GENERAL CONTRACTOR: n4a has appointed Conference Solutions as the official General Contractor for the n4a 2014 Conference & Tradeshow. All references herein to n4a shall mean n4a and Conference Solutions.
OUTSIDE ACTIVITIES: The Exhibitor shall not foster or conduct outside activities which would take qualified attendees from official Conference functions and/or Tradeshow during scheduled hours. Use of meeting facilities or n4a contracted hotels by Exhibitors or companies or sales or business meetings during n4a Conference & Tradeshow dates must be approved in advance by n4a. Hospitality suites shall not be open during Tradeshow hours or daytime Conference hours.
ASSIGNMENT OF SPACE: The optimal exhibit booths are assigned to the major Sponsors of the n4a Conference. Assignment of other booth space will be on a first-paid, first-served basis. Every effort will be made to accommodate requests for booth assignments (near or away from other companies) if the request is submitted with the Tradeshow Agreement. n4a reserves the right to make such changes to the floor plan of exhibit booths as may be deemed necessary.
Any consideration of special requests for placement near or away from another vendor must be made on the registration application. Requests submitted after registrations will not be accommodated.
EXHIBIT FEES AND PAYMENT: Agreements will NOT be processed or space assigned without the required payments and signature. Checks should be made payable to: n4a 2014, and mailed to: n4a 2014, c/o Conference Solutions, 520 SW Yamhill Street, Suite 430, Portland, OR 97204. Receipt of payment does not obligate n4a to accept a contract as binding. n4a retains the option of returning funds. Payment by credit card may be possible, however, additional fees will be incurred to cover transaction costs.
CANCELLATION: Cancellations of exhibit booth space must be directed in writing to: n4a 2014, c/o Conference Solutions, 520 SW Yamhill Street, Suite 430, Portland, OR 97204. Refunds, less an administrative fee of $175 per booth, will be made at the discretion of n4a, but no refund will be given for a cancellation made within 90 days of installation. In case of fire or any other causes beyond the control of n4a that prevent the show from taking place, this contract will not be binding.
EXHIBITS: The Tradeshow will be comprised of 8' x 10' exhibit booths. All booths will include (1) skirted table, (2) side chairs, and a one-line identification sign (44" x 7"). The Tradeshow is carpeted.
INSTALLATION AND DISMANTLING:
Hyatt Regency Dallas – Dallas, Texas
Sunday, July 13, 2014 Noon – 4:30 p.m. Exhibitor Install
Monday, July 14, 2014 4:00 p.m. – 5:00 p.m. Exhibitor Dismantle
Exhibitors who are unable to check in by 3:30 p.m. are asked to give advance written notice to Show Management of their tardiness or unavoidable delay, or risk forfeiting their booth space to a space where their vacancy is less visible to n4a participants.
Dismantling of exhibit booths may not begin before the conclusion of the afternoon break on Monday and the area must be completely cleared by 5:00 p.m. that same day. Times are subject to change upon notification by n4a.
SHIPPING: Approximately 45 days prior to the show opening, the Decorator that n4a selects will provide to each Exhibitor an Exhibitor Kit with shipping instructions and forms for all services needed during the installation, show period, and removal of exhibit booths. Exhibitors needing information prior to receiving the official Exhibitor Kit should contact Conference Solutions directly at 503.244.4294 Ext. 208.
Please note: Do not ship exhibits or exhibit materials directly to the Hyatt Regency Dallas, as shipments may not be accepted. Shipping instructions and drayage fees will be included in the Exhibitor Kit.
EXHIBITOR REGISTRATION: Participation in the Tradeshow for up to two (2) representatives is included with each exhibit booth (meals are included.) Exhibiting organizations may purchase additional exhibitor name badges (meals included) separately.
USE OF SPACE: Exhibitors shall not assign, share or sublet any space without written consent of n4a. All Exhibitors must remain within the confines of their own exhibit space. Care must be taken that no display extends more than 8' above the floor, obstructs the view or disadvantageously affects the display of other Exhibitors. Noticeable noise produced from operation of any equipment or apparatus is not permitted.
FOOD & BEVERAGE POLICY: No food or beverage may be brought from an outside source. If you wish to serve anything from your booth, please contact the n4a Conference Planner to discuss what arrangements, if any, can be made through the Hyatt Regency Dallas.
LIABILITY: n4a and the Hyatt Regency Dallas will not be held responsible for the safety of Exhibitor’s property from theft, fire, damages, accident or other causes. Exhibitor agrees to protect, save and hold n4a and the Hyatt Regency Dallas and all agents and employees thereof (hereafter collectively called “indemnities”) forever harmless for any damages or charges imposed for violations of any law or ordinance, whether occasioned by the negligence of the Exhibitor or those operating under the Exhibitor. Further, Exhibitor shall at all times protect, indemnify, save and hold harmless the indemnities against and from any and all losses, costs (including attorney’s fees), damages, liability or expense arising from or out of or by reason of any accident of bodily injury or other occurrence to any person or persons, including the Exhibitor, its agents, employees and business invitee which arises from or out of or by reason of said Exhibitor’s occupancy and use of the Tradeshow premises or a part thereof.
SAFETY REGULATIONS: Exhibitors must adhere to all municipal and state laws, rules and regulations. No combustible decorations may be used at any time. All drapes, table coverings and other materials must comply with fire department regulations.
SECURITY: The Tradeshow is being held in the hotel and security will be provided when the Tradeshow closes. However, neither n4a nor the Hyatt Regency Dallas can be held responsible for any lost, damaged or stolen exhibit materials. Please take the necessary precautions each day for safeguarding your exhibit materials. n4a recommends removing valuable materials when not at your booth.
FAILURE TO OCCUPY SPACE: Space not occupied by the close of the exhibit installation period as specified in these rules and regulations will be forfeited by the Exhibitor. This space may be resold, reassigned or used by the Tradeshow Manager.
SHOW CANCELLATION: If the Conference or Tradeshow is cancelled due to circumstances beyond the control of n4a, n4a will not be held liable for any expenses incurred by the Exhibitor beyond the rental cost of the booth space.
DOOR PRIZES: Each Exhibitor is encouraged to provide a gift with a minimum value of $100 for the Tradeshow door prize program. It is the Exhibitor’s responsibility to collect names and business cards from attendees. Door prize winners will be drawn before the afternoon networking break on Monday, July 14, 2014. Names of winners will be posted in the Tradeshow. It will be the winner’s responsibility to pick up the door prize at the Exhibitor’s booth by the close of the Tradeshow at 3:30 p.m. on Monday or forfeit the prize.
SELECTION OF EXHIBITORS: Only firms and companies whose services and products are appropriately related to the purpose of n4a shall be permitted to exhibit. n4a reserves the right to decline or prohibit any exhibit which in its sole judgement is inappropriate, this reservation being all inclusive as to person, things, printed matter, products and conduct.
Conference Program AdvertisementsAdvertisement sales close: Friday, May 16, 2014.
Artwork Submission deadline: Friday, May 23, 2014.
The Conference Program will be printed in full color.
COSTS AND DIMENSIONS
Inside Front Cover $3,950 7.5" x 10"
with bleeds 8.5" x 11"
Inside Back Cover $2,950 7.5" x 10"
with bleeds 8.5" x 11"
Two-Page Spread $1,595 17" x 11"
Full Page $995 7.5" x 10"
with bleeds 8.5" x 11"
Half Page (horizontal only) $695 7.5" x 5"
ARTWORK SPECIFICATIONSPublication final trim size: 8.5" x 11". For ads with
bleeds, please build in 1/8" bleed all around (see final
artwork sizes below). Keep live matter at least ¼"
from page trim. Crop marks must be placed outside
of the bleed area.
Final artwork size should be:
» No-bleed ads: 7.5" x 10" (full page), 7.5" x 5" (half
page) or 17" x 11" (two-page spread)
» Bleed ads: 8.75" x 11.25" (full page) or 17.25" x 11.25"
(two-page spread)
Terms: Advertisements must be pre-paid. No
commissions allowed.
File Formats: Press-ready Acrobat PDF files strongly
preferred. JPEG files are not accepted. Ads received
in an incorrect format will be returned for correction.
» PDF: press-quality PDF with fonts embedded
» TIFF: 300 dpi, CMYK
» Illustrator EPS: All fonts must be converted to
outlines, and all embedded images must be at least
300 ppi
Email digital files to n4a@ConferenceSolutionsInc.
com. Please compress file(s) with “StuffIt” or “Zipit.”
For artwork submission, specifications or technical
questions only, call Amy Wajda at 301.920.0192. For
all other questions regarding advertising, contact
Conference Solutions at 503.244.4294, Ext. 208.
ADVERTISING OPPORTUNITIES
16 :: n4a 2014 Conference & Tradeshow Sponsorship, Tradeshow and Advertising Prospectus
Marketing PackagesMarketing Insert—$1,500
Insert your company’s postcard or promotional
piece into the Conference Registration Packet
that is distributed to all attendees. A marketing
insert consists of one promotional piece that
you provide. It can be up to twelve 8.5" x 11"
pages (or six double-sided). Approximately 700
copies will be requested, and must be received
in Dallas, TX by Monday, July 7, 2014. (n4a
reserves the right to refuse materials if received
after that date.)
Combo Package
A great way to get more exposure!
Combine any size booth and any size
advertisement and receive $195 off the list
price! This special offer is only available
until Friday, May 16, 2014, or until the
Tradeshow sells out, whichever occurs first.
The Conference Program is a valuable resource that all attendees receive and refer to again and
again as they navigate the Conference. Advertising in the Conference Program is a great way
to market to professionals in the Aging Network and can help you secure long-term business.
Customized SponsorshipsDon’t see what you are looking for?
Contact the n4a Corporate Relations Liaison to assist
you to maximize your visibility and impact and meet all
your marketing objectives. Email Courtney Baldridge
at [email protected] to discuss how you can make
multiple and profitable impressions.
TOTAL TRADESHOW: $
Pewter Level (continued)
pWorkshop Focus Areas ($3,000) (select one):p Accessing the
Opportunities from the Affordable Care Act
p Advancing Our Advocacy
p Assisting Caregivers
p Building Livable Communities
p Connecting the Aging Community to the Medical Community
p Cutting-Edge Older Americans Act Programs
p Engaging Volunteers in the Aging Network
p Enhancing Business Practices
p Expanding Options for Community Living
p Highlighting Title VI Programs and Services
p Investing in Your Professional Development
p Leading the Way in Community-Based Long-Term Services and Supports
p Promoting Healthy Aging
p Working with Diverse Aging Populations
p Utilizing Technology to Improve Services/Operations
Benefactor Level ($30,000) pOpening General Session
Diamond Level ($25,000) pWelcome Reception pMonday General Session pTuesday General Session pTechnology Pavilion
Platinum Level ($20,000) pTradeshow Mini-Event pn4a Board of Directors Dinner pAnswers on Aging Hot Topics
Gold Level ($15,000) p Internet Lounge pLogo Conference Bag
Silver Level ($10,000) pNetworking Breaks pLogo Journal and Pen p Early Bird Walk pMini-Map with Ad
Bronze Level ($7,500) pConference Program pLogo Name Badge Lanyard
Copper Level ($5,000) pLogo Promotional Item pHotel Room Key Ad
Pewter Level ($3,000) pTradeshow Bags
MARKETING AGREEMENTSponsorship (check all that apply)
Paid by 1/31/2014
Paid after 1/31/2014
8' x 10' Standard p$1,095 p$1,395
8' x 10' Premium p$1,695 p$2,095
Specific organizations you wish to be: (Requests MUST be submitted on this form or they will NOT be accommodated.)
Near: ______________________________________
Away From: _________________________________
Tradeshow
pInside Front Cover ($3,950) p Inside Back Cover ($2,950) p Two-Page Spread ($1,595) pFull Page ($995) p Half Page ($695) p Marketing Insert ($1,500). Insert your organization's postcard or promotional piece into the Conference Registration Packet that is distributed to all attendees.
p Combo Package (–$195). Combine any size booth AND any size advertisement and receive $195 off the total price.
Conference Program Advertisements
TOTAL SPONSORSHIP: $
TOTAL ADVERTISING: $
Organization Contact InformationContact Name: ______________________________ Contact Email: ______________________________________
Tradeshow Contact: ______________________________ Email: _________________________________________
Organization: _______________________________________ Phone: ____________________________________
Organization Name for Listing and Signage: ___________________________________________________________
Address: ___________________________ City: ___________________________ State: _____ Zip: _____________
Website: ___________________________ Sales Phone: ______________________ Fax: ______________________
Provide a 50-word description of your organization for the Conference Program:
_____________________________________________________________
_____________________________________________________________
Register online at www.n4aconference.org or mail a copy of the completed form with payment to: n4a 2014, c/o Conference Solutions, 520 Yamhill Street, Suite 430, Portland, OR 97204 . To pay by credit card, call Conference Solutions at 503.244.4294, Ext. 206.
TOTAL DUE: $
A cost effective way to get extra recognition and drive members to your booth. Provide a prize valued at $500 or more for the ”Make a Deal“ Exhibitor Incentive game and receive “thank you” recognition in n4a’s Conference Daily Brief on Sunday and Monday of the Tradeshow. (Gift cards are encouraged as they are easy to transport and always appreciated!) All items must be delivered to n4a upon arrival at or prior to Exhibitor Orientation to be included.
pYes, we will provide a prize for the “Make a Deal” Incentive Game.
Item: ______________________________________________________________ Value: $ ___________________
“Make a Deal” Prize
Ad sales close 5/16/2014. Ad artwork due 5/23/2014.
18 :: n4a 2014 Conference & Tradeshow Sponsorship, Tradeshow and Advertising Prospectus
Advocacy n4a advocates on behalf of older adults, caregivers,
people with disabilities and the aging professionals
who assist them. n4a is the advocacy voice for
AAAs and Title VI Native American aging programs,
and works to advance policies that effectively and
efficiently address the needs of aging America. n4a's
policy priorities include the reauthorization of the
Older Americans Act, enhancing the health of older
adults, preserving the safety net programs (Medicare,
Medicaid and Social Security) and developing livable
communities' initiatives and mobility options for
seniors.
While continually monitoring the big picture of aging
policy, programs and services, n4a’s heart remains
at the local level, where older adults and caregivers
benefit immeasurably from the services that AAAs and
Title VI aging programs provide.
Actionn4a trains, prepares and honors aging leaders and
professionals. n4a is working consistently to create
leaders and system-wide excellence throughout the
Aging Network. Challenges such as the aging of the
boomers, limited funding available for services, and
the significant health and long-term care needs that
the aging population requires demand excellence in
leadership and specialized training. n4a has launched
the following efforts to ensure local aging leaders
and their organizations are ready to face an aging
population and are recognized for the work they do:
TRAIN AND PREPARE
▶ n4a Leadership Institute—Held annually and
supported by corporate partners (Harmony and
Bateman Senior Meals), the Leadership Institute
prepares the country’s local aging leaders for
boomers entering the aging service system, while
also preparing the network for the challenge of losing
local leaders to retirement.
▶ Capacity Building—n4a, in partnership with Scripps
Gerontology Center at Miami University, heads
a multifaceted initiative involving surveys of the
network to assess capacity and provides technical
assistance tools to support capacity development of
the network to expand home and community-based
options for older persons and/or their caregivers.
▶ Aging and Disability Partnership for Managed
Long-term Services and Supports (MLTSS)—n4a,
in partnership with other aging and disability
organizations is leveraging the resources of both
networks’ extensive infrastructure, service capacity
and experience to ensure the delivery of high-quality
MLTSS.
HONOR
▶ Aging Innovations and Achievement Awards—n4a
and sponsor CST-LTL recognize excellence through
this annual awards program. The most innovative and
successful aging services programs are honored and
shared as best practices so they can be replicated by
the Aging Network, where applicable.
▶ Excellence in Leadership Award—n4a honors
excellence among individual aging leaders with this
annual award. This is the highest honor existing for
local aging leaders.
ADVOCACY. ACTION. ANSWERS ON AGING.
Visit www.n4aconference.org to view an electronic copy of this prospectus and submit your application. :: 19
Answers on Agingn4a provides Answers on Aging to consumers and
professionals. These initiatives provide outreach and
education through the network of local AAAs and
Title VI Native American aging programs that help
older adults remain in their homes and communities,
including the following outreach strategies:
▶ Eldercare Locator—In partnership with and funded
through a grant from AoA, n4a administers a state-
of-the-art national call center to connect older adults
and caregivers to AAAs, Title VI aging programs and
other trusted resources in their communities. The call
center is open Monday through Friday from 9:00 a.m.
to 8:00 p.m. ET and offers information on long-term
care alternatives, transportation options, caregiver
issues and government benefits eligibility.
▶ Consumer Reports Partnerships—In partnership
with Consumers Union, n4a provides new, free
resources targeted to older adults and professionals
to assist in making informed prescription drug
decisions and care transitions.
▶ The Aging Network's Volunteer Collaborative—
The Collaborative is a virtual resource center offering
the latest strategies, principles and practices that are
producing an 8:1 return on investment for agencies
committed to change how they think about and
utilize volunteers to meet the increasing demand for
services across the Aging Network.
▶ AGEcomm—n4a’s AGEcomm is an e-learning
website for professionals who work in aging and
community living. This interactive site contains
resources, learning opportunities, trends and forums
to interact with peers and much more.
▶ Diabetes Care Center—n4a partnered with the
National Health Index to win the Sanofi Data Design
Diabetes Innovation Challenge. The n4a/NMQF/NHI
team has developed a robust, high-touch diabetes
management program that is targeting specific
patient profiles where the data shows we can achieve
the best health outcomes, slow the progression
of the disease migration and, as a result, make
significant reductions in health care costs.
▶ National Center on Senior Transportation (NCST)—
In partnership with Easter Seals and other partners,
n4a provides technical assistance to professionals
at the local and state levels to improve and expand
transportation options that help older adults live
more independently in their communities. NCST also
conducts research and provides demonstration grants
to learn about and advance transportation options for
older adults.
▶ Pilot and Demonstration Grants—In partnership
with corporate entities and other organizations, n4a
works to provide a vehicle to test, document and
share best practices through local AAAs and Title VI
aging programs. Pilots include outreach to hard-
to-reach populations for Low-Income Subsidies,
collaborative senior transportation solutions and
fitness programs.
▶ Livable Communities—n4a is instrumental in the
development of a number of initiatives to coordinate
access to services and supports to communities
and local agencies taking action to make their
communities livable for all ages. A sample of
resources and technical assistance include: Maturing
of America (MetLife Foundation), a national survey of
city and county governments to assess their aging
readiness, including a benchmarking survey to assess
progress after five years; a Blueprint for Action:
Developing a Livable Community for All Ages (MetLife
Foundation), a resource guide for local leaders; and
the development of Learning Collaboratives to assist
communities plan and implement aging in place
strategies.
A Look Back at Sponsors & Exhibitors from the Past Few Years
Aces$Addus Healthcare, Inc.AssistGuide, Inc. / AGIS
Network, Inc.Bateman Senior MealsCaesars FoundationCare Improvement PlusCenteneCoalition for Independent
SeniorsComcast Corporation
Critical Signal Technologies (CST)
GA Food Service, Inc.Guardian Medical Monitoring,
Inc.Harmony Information Systems,
Inc.Harrah’s Foundation, Harrah’s
St. LouisHealthwaysHewlett Packard
HumanaIndependent Living SystemsInstitute of Geriatric Social
Work, Boston UniversityLaclede Gas Companyma4Minnesota Board on AgingMinnesota Help NetworkMom’s MealsPhilipsRetirement Living TV
Secure HorizonsSenior Service America, Inc.St. Louis Regional OASIS: The
OASIS InstituteTennessee Commission on
Aging and DisabilityTrilogy Integrated Resources/
Network of CareU.S. Administration on Aging
UnitedHealthcare Medicare & Retirement
Universal AmericanV4AValley Services, Inc.VerizonVisiting Physicians AssociationWalgreensWellCareWellMed Medical Management
AARPAcadian On CallAccessible
Solutions, Inc.Aces$Accessible Solutions, Inc.Acumen Fiscal AgentADT Security Services, Inc.AGIS Network, Inc.
(AssistGuide, Inc.)Alliance of Information and
Referral Systems (AIRS)Alzheimer’s AssociationAlzheimer’s Foundation of
AmericaAmerican ExpressAmerican Veterans
Care ConnectionAssociation Book ExhibitAttainment Company Inc.Automated Security Alert, Inc.AutoPills, IncBoston College – Center for
the Study of Home and Community Life
Bowman SystemsBull Publishing CoCalmoseptine, Inc.CaptionCallCareDirectorCarePlannersCareWorks USACaring.comCenter for Aging and Disability
at BUCenters for Medicare &
Medicaid ServicesComplete Care ChoiceConsumer Reports
Best Buy Drugs
Consumers UnionCorporation for National and
Community ServiceData Systems InternationalDelivery Concepts, Inc.DirectCourseDME Medical SupplyDuraline Medical Products, Inc.Eldercare LocatorElderStay@homeEmFindersEpilepsy FoundationExperience Works, Inc.Fall Prevention Center of
ExcellenceFederal Communications
CommissionGA Food ServiceGenerations on Line—Internet
Made Simple for SeniorsGeneration Mortgage Co.Golden Cuisine LLCGreystone Consumer
Empowerment SystemsGuardian Medical MonitoringHDIS (Home Delivery
Incontinent Supplies)Health Resource & Services
Administration Division of Transplantation
HealthStyle Presshi HealthInnovationsHome Instead Senior CareHot Logic by Track CorpHRSA’s Poison Center Technical
Assistance Resource CenterInfo-4-LifeInformation Age TechnologiesInnovative Data Systems, Inc.
International Council on Active Aging (ICAA)
InTouchLinkJBS InternationalJEVS Supports for
IndependenceKindEthics.comLeFleur TransportationLife Gear LLCLifeline HomecareLifeStation, Inc.LiftVest USALogicMarkLuray CavernsMedCenter SystemsMedicare Diabetes Screening
Project Medicare Rights CenterMedMinder Systems, Inc.Minnesota AIRS / AIRSMissing Piece in LeadershipMJM InnovationsMt. Lyn Institute of Tiffin
UniversityMutual of AmericaMyWay Village, Inc.NASUADNational Association of AAA
(n4a)National Association of States
United for Aging and Disabilities
National Center on Elder AbuseNational Center on Senior
Transportation (NCST)National Committee to
Preserve Social Security & Medicare
National Council on Aging
National Council on Aging – BenefitsCheckUp
National Eye InstituteNational HIV Testing
Mobilization CampaignNational Institute on AgingNational Library of MedicineNational Research Center, Inc.National Resource Center
for Participant-Directed Services
National Telecommunications and Information Administration (NTIA), U.S. Department of Commerce
North Light SoftwareNovo NordiskOliver Packaging & Equipment
CompanyPatient Advocate FoundationParkinson’s Disease FoundationPeerPlace Networks LLCPension Rights CenterPersonal Care ProductsPomDevices, Makers of
SonambaRebuilding TogetherRelay Missouri / SprintRosalynn Carter Institute for
CaregivingRouteMatch Software, IncRTM DesignsRTZ Associates, Inc.Rural Assistance CenterSafeway Safety Step, Inc.Sandata TechnologiesSecuritec Publications/
HealthStyle PressSenior Impact Publications
Senior Medicare PatrolSNAPforSeniorsSocial Service Coordinators
(SSC)SPARCStrategicHealthSolutions, LLCTCB ManufacturingTennessee Commission on
Aging\ and Disability
The Network of CareTrack Records SoftwareTransitWareTrapeze GroupTV Ears, IncU.S. Administration on AgingU.S. DHHS ACL/AoAU.S. EPA Aging InitiativeU.S. Social Security
AdministrationUnited Seating & MobilityUniversity of St. AugustineVisionLinkVisiting AngelsVista Points, Inc.Vital Aging NetworkVocational Research InstituteVRI (Valued Relationships, Inc.)Washington University in St.
LouisWashington University School
of MedicineWellMed Charitable FoundationWestern UnionWomen’s Institute for a Secure
Retirement (WISER)
PAST
SP
ON
SOR
S P
AST
EX
HIB
ITO
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Caring for the nation’s aging population is a collective
mission—and the n4a Annual Conference is an
important opportunity for you to engage and be
visible to those on the front lines of aging. Conduct
research, sponsor headline events and participate in
the Tradeshow. Just make sure you don’t miss the
n4a Annual Conference and Tradeshow! Contact the n4a Corporate Relations Representative, Courtney Baldridge, at [email protected] or 202.872.0888 to help you create a custom marketing opportunity.
“Addus HealthCare has been a sponsor and participant at the n4a conferences for many years. This event is the one place where we have access to key decision makers who form policy as well as make purchasing and program decisions within the AAA national network. Anyone wishing to forge relationships with the AAA's should attend this conference.”
—Diane Kumarich RN, MS, MBA, VP National Contracts and Acquisitions, Addus HealthCare, Inc.