MyRIAI CPD User Manual 1

MyRIAI CPD

USER MANUAL

JANUARY 2016

MyRIAI CPD User Manual 2

TABLE OF CONTENTS

1. INTRODUCTION ............................................................................................................ 3

2. LOG IN TO MYRIAI CPD ................................................................................................. 3

3. MYRIAI CPD NAVIGATION ............................................................................................. 4

4. MY OVERVIEW SCREEN ............................................................................................... 4

5. ASSESS MY TRAINING NEEDS .................................................................................... 6

6. PLAN MY CPD ................................................................................................................ 7

7. RECORD AND REFLECT ON A CPD ACTIVITY ............................................................. 8

8. ADDING EVIDENCE TO A CPD ACTIVITY ................................................................... 12

9. MY RECORD – VIEWING YOR CPD RECORD ............................................................ 14

10. PRINTING YOUR CPD RECORD ............................................................................... 15

11. MY HISTORY AND CARRYING FORWARD AN ACTIVITY ......................................... 16

12. MY AUDIT ................................................................................................................... 16

13. SUPPORT SCREENS: ACCESSIBILITY, HELP, CONTACT US ................................ 17

14. USEFUL LINKS ........................................................................................................... 19

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1. INTRODUCTION

MyRIAI CPD is an online tool designed to facilitate the recording of Continual Professional Development (CPD) activities by RIAI members and registrants in order to demonstrate compliance with RIAI CPD Policy. MyRIAI CPD allows you to record and reflect on your CPD from the location of your choosing. The system provides a centralised record of your past, current and future training and professional development supporting your current role and facilitating your career progression. The RIAI has developed a suite of documents which work alongside MyRIAI CPD to help you identify your training needs, set goals and put in place a plan to help you develop or refine your knowledge, skill and competence in a particular area. MyRIAI CPD enables you to demonstrate how you have achieved these goals.

2. LOGIN TO MyRIAI CPD

To access MyRIAI CPD, login to MyRIAI (http://www.riai.ie/myriai) and select Enter MyRIAI CPD.

Figure 1 Login to MyRIAI CPD

To login to MyRIAI you will need your RIAI membership / registration number and your password. You no longer need to add “riai” before your membership number. If you do not know your password, you can click on the “Forgot Password” button on the homepage and follow the instructions therein.

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Figure 2 Enter MyRIAI CPD

3. MyRIAI CPD NAVIGATION

Figure 3 MyRIAI CPD tabs

MyRIAI CPD comprises the following four main navigation screens:

My Overview – providing a summary of your target and completed points and links to other actions

My Record – a list of the activities you have added to date and their current status

My History – a list of your CPD record for previous cycles and a link to carry forward excess CPD points

My Audit – information on your CPD audit

(Note: Information on the My Audit screen is only visible to the 5% of members/registrants who are selected for audit in each cycle). For more information on the RIAI CPD Audit refer to the RIAI CPD Policy Guidance document.

Other screens available include Accessibility, Help and Contact us.

4. MY OVERVIEW SCREEN

The current CPD cycle and your current status in that cycle is displayed to the left of the band at the top of the My Overview screen.

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Figure 4 My Overview screen

The figures in green to the centre of the top band provide a summary of the total number of points that you have completed to date in this cycle and the total number of structured points that you have completed to date in this cycle. Your total CPD point target for this cycle is displayed to the right side of the top band togther with the total number of structured points you are required to complete in this cycle. These following key actions are accessible using the links to the left of the My Overview screen:

Access your training needs using the CPD Self-assessment Template (downloadable)

Plan your Continuing Professional Development the CPD Plan Template (downloadable)

Record and Reflect on your CPD activities (i.e. add an activity to your record)

Print your CPD record

You can also Add an activity to your record or Carry Forward an activity via the links under Shortcuts to the right side of the My Overview screen. In the centre of the My Overview screen is a summary of the activites you have most recently added to your CPD record. Messages/ important information relating to your CPD compliance are displayed in the mid section to the bottom of the My Overview screen.

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Useful links are provided to the bottom right side of the My Overview screen.

5. ASSESS MY TRAINING NEEDS

As part of broader developments in the profession, particularly with respect to Registration of Title, the RIAI has established the RIAI Standard of Knowledge, Skill and Competence for Practice as an Architect and the RIAI Standard of Knowledge, Skill and Competence for Practice as an Architectural Technologist. These standards itemise the areas in which professionals and graduates are required to maintain their competence and the level at which that competence is required.

These standards provide a framework within which you can assess your training needs and plan your CPD for a particular cycle.

It should be noted that if you indicate that you feel development in a particular area would be beneficial, this information

a) is not available to the RIAI, and b) does not suggest that your existing level of knowledge is below what it should be.

This could be an area of existing significant expertise which you wish to develop even further.

The first step is to complete a self-assessment using the Standard, laid out in ‘competencies’. Select the Assess link to the left side of the My Overview screen. This will download or open an Excel document, depending on your browser settings. Please save the Excel file to your computer as it is not stored on MyRIAI CPD.

Within this excel file you can self-assess your training need in line with the competencies relevant to your role (figure 5). You do not have to complete this exercise all at once, you can do this incrementally, but the sooner you complete the self-assessment, the more useful the process will be to you. It is recommended, but not mandatory, that you carry out a self-assessment for each CPD cycle.

For more information on the RIAI Standards of Knowledge, Skill and Competence refer to the RIAI CPD Policy Guidance document.

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Figure 5 Extract from Competency assessment tool for Architects and Architectural Graduates

6. PLAN MY CPD

Once you have assessed your training needs, you can use the relevant CPD Plan Template to help define your development goals for the current cycle based on the result of your self-assessment exercise. Development Goals help you to plan your CPD through the year. You can add new Goals or update existing Goals at any time during the year.

To access the CPD Plan Template relevant to your role select the Plan link on the left of the My Overview screen. This will download or open a Word document, depending on your browser settings. Please save the Word file to your computer as it is not stored on MyRIAI CPD.

You are advised to plan your CPD activities for the current cycle in this document based on the outcome of your training needs self-assessment exercise (figure 6).

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Figure 6 Extract from RIAI CPD Plan Template for Architectural Technologists

7. RECORD AND REFLECT ON A CPD ACTIVITY

All types of CPD activities should be added to your record. Refer to the RIAI CPD Policy Guidance document for information on what activities count as structured and unstructured CPD.

MyRIAI CPD is designed to automatically add RIAI CPD events to your CPD record and it is expected that this functionality will be available in the second quarter of 2016.

You will be notified when this functionality is available. Thereafter, when you register your participation (i.e. sign in) at an RIAI CPD event, it will be automatically added to your record on MyRIAI CPD, together with the RIAI CPD certificate (where relevant and once payment has been confirmed), but you are still required to REFLECT on the activity. Until this functionality is available in the second quarter of 2016 you are required to add RIAI CPD events and evidence to your CPD record as was the practice on RIAI CPDEngage.

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NOTE: Non-RIAI CPD activities will not automatically be added to your record. You are responsible for adding non-RIAI CPD activities to your own record.

There are two links from the CPD Overview screen to add a new activity:

1. Select the RECORD link to the left side of the My Overview screen

2. Select the Add Activity link in Shortcuts to the right side of the My Overview screen.

Figure 7 Links to record/add an activity from the My Overview screen

When you select Add Activity or Record you will be presented with the Add Activity dialog box.

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Figure 8 Add Activity dialog box on MyRIAI CPD (Cycle to Reflection fields)

The Add Activity screen contains the following fields:

Cycle The CPD Cycle in which you are adding the activity. This field is automatically populated.

Learning Mode The type of activity completed. e.g. Conference, Seminar, Mentoring, Writing, Reading, Lecturing, etc.

Training Type Structured or Unstructured CPD This field is automatically populated according to the learning mode you select.

Activity Title The name of the activity.

CPD Points The amount of time spent learning measured in points (1 point per hour). You should allow 1 point per hour spent learning. As little as 0.25 points (15 minutes) can be added and points should be added in 0.25 point increments.

Activity Start Date The date on which the activity commenced.

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Activity Description A short description of what the activity entailed. This field is auto populated with the title of the activity and further editing of this field is optional.

Competency The area of competency for your role to which the activity relates. Select the competency subject area from the drop-down menu which is most relevant to the topic of the activity you are adding. Only one competency area can be selected for each activity. If you would prefer to assign multiple competency areas to an activity it is recommended that you split the activity into smaller activities, thereby splitting the CPD point value, and assign a competency area to each of the smaller activities.

Reflection A short summary of what you learned from the activity. This field permits up to 1000 characters to be added. The completion of a reflection is mandatory in order for any CPD activity to display as complete. NOTE: If you intend to add a lengthy reflection it is recommended that you save your activity regularly as you type. This will avoid loss of text when typing for long periods.

Evidence A document confirming that you completed the activity, usually issued to you by the third party organising the event. The addition of an evidence item is mandatory in order for a structured CPD activity to display as complete. NOTE: No evidence is required for Unstructured CPD. For further information on what counts as evidence for structured CPD refer to the RIAI CPD Policy Guidance document.

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8. ADDING EVIDENCE TO A CPD ACTIVITY

Select Add Evidence at the right side of the Add Activity dialog box.

Figure 9 Add Activity dialog box on MyRIAI CPD (Evidence fields)

The Add Evidence pop up screen will appear.

Figure 10 Add Evidence dialog box

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Select Select File and browse your computer for the evidence file you wish to upload e.g. certificate, letter from CPD provider, etc.

The following file types can be uploaded: *.doc, *.docx, *.jpg, *.pdf, *.eml, *.ppt, *.pptx, *.xls, *xlsx. The maximum allowable file size is 2MB.

The Document field is not an editable field.

The Filename field is auto-populated with the name of the file you select and is read-only once a file is selected.

Evidence Description is a mandatory field and should comprise a brief description of the evidence file you are uploading.

Select Save to return to the Add Activity dialog box or Save + New to add another evidence item.

You can view an evidence file after it has been uploaded by selecting the View action in the Evidence field of the Add Activity dialog box .

Figure 11 Add Evidence dialog box with View functionality

To save your activity, select Save on the Add Activity dialog box. You will be advised of fields that have not been filled in but are required in order to make the activity Complete. You can choose to Save Anyway or Cancel and return to editing the activity.

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9. MY RECORD – VIEWING YOUR CPD RECORD

Figure 12 My Record screen on MyRIAI CPD

The My Record screen displays the CPD activities you have recorded to date in the current cycle. The My Record screen banner displays the following information:

Current cycle

Cycle status

The number of points you have completed to date (i.e. activities you have recorded and reflected on and added evidence where an activity is structured)

The number of structured points you have completed to date

Your CPD target for the current cycle

Your target of structured points for the current cycle. The mid-section of the My Record screen displays the following information for each activity you have added to your record:

Title

Start Date

Points (CPD points)

Type (structured or unstructured)

Learning mode

Competency category

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Carry Status (indicates if the activity has been carried forward from the previous cycle or into the next cycle)

Activity status (complete activities shown in black, incomplete shown in red)

Action (allows you to edit or delete an activity). At the bottom section of the My Record screen you can complete the following actions:

Submit for Audit - this option is only available to the 5% of members who are selected for audit in each cycle. Refer to the RIAI CPD Policy Guidance document for further information

Print – print a report of your CPD record for the current cycle

Export Record List – export your CPD record for the current cycle in Excel format

Carry Forward Activity – carry forward an activity from the previous cycle to the current cycle (see section 11 for further information).

10. PRINTING YOUR CPD RECORD

There are two links to print a report of your CPD record.

NOTE: You must allow pop-ups from your browser for this functionality to work.

1. Select the PRINT link to the left side of the My Overview screen The following dialog box will appear:

Figure 13 Print MyRIAI CPD dialog box Select the CPD Cycle you wish to base your report on.

Select the Activity Status you wish to include in your report by ticking one or more boxes i.e. complete activities, incomplete activities.

Select Generate Report

2. Select Print Report at the bottom section of the My Record screen.

Your MyRIAI CPD Transcript will open in a separate tab in your browser (figure 14). You may save a PDF copy for your use.

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Figure 14 MyRIAI CPD Transcript

11. MY HISTORY AND CARRYING FORWARD AN ACTIVITY

The functionality to view your CPD record for previous cycles and carry forward an activity from the previous cycle or to the next cycle will be available in the second quarter of 2016.

12. MY AUDIT

This functionality will be available in time for the annual audit random selection in June 2016.

The My Audit functionality will only be available to you if you have been randomly selected to be part of the annual audit (figure 15).

For further information on the RIAI CPD Audit refer to the RIAI CPD Policy Guidance document.

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Figure 15 My Audit Screen

13. SUPPORT SCREENS: ACCESSIBILITY, HELP, CONTACT US

A range of support screens are provided to enhance your use of MyRIAI CPD. You can access the Accessibility, Help and Contact Us screens from the top right hand cover of the My Overview screen.

Figure 16 How to access the Accessibility, Help and Contact us screens from My Overview

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13.1 ACCESSIBILITY

Figure 17 Accessibility menu

On accessing the Accessibility screen you can select from the following accessibility options to enhance your use of MyRIAI and MyRIAI CPD:

Font Size

High Contrast

Enable Mandatory Field Tab – when enabled a user can tab between the mandatory fields using the + key.

Select Save to save your options.

13.2 HELP

A Help menu is provided to support you in your use of MyRIAI and MyRIAI CPD. Select the relevant option to download the associated help document. You can access the Help menu from the top right hand corner of the My Overview screen.

Figure 18 Help Screen

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13.3 CONTACT US

A Contact Us directory is provided where you can find contact details of RIAI staff members who can support you in your use of MyRIAI and MyRIAI CPD.

Figure 19 Contact Us screen

14. USEFUL LINKS

Access My RIAI CPD:

Login to MyRIAI and enter MyRIAI CPD

RIAI CPD Policy:

RIAI CPD Policy Guidance RIAI CPD Policy

CPD OPPORTUNITIES:

RIAI CPD Events RIAI CPD Network CPD presentations RIAI CPD Links programmes Other CPD Events A Guide to Free CPD RIAI CPD Lottery