MS Project 2013 Lesson 1[1]

Copyright © 2012-2014, Simplilearn, All rights reserved.

Microsoft® Project 2013

Lesson 1 Basics of Microsoft® Project 2013

Copyright © 2012-2014, Simplilearn, All rights reserved. 2

Objectives

By the end of this lesson, you will be able to:

● Define Project Management

● Describe Microsoft® Project 2013 editions

● State the features of Microsoft® Project 2013

● Use Project Options in Microsoft® Project 2013


The objective of any project is to create a product, obtain a desired result, or deliver a service.

Introduction

Elements of a Project

Scope

Work

Cost Time


Project Management

Project management refers to the application of knowledge and methods to execute projects successfully.

Initiating Planning

Executing Closing

Project Management

Initiating Planning

Executing Closing


Microsoft® Project 2013

Microsoft® Project 2013 is an application that enables you to plan and manage projects effectively.


Microsoft® Project 2013 Editions

Microsoft® Project 2013 is available in two editions.

Microsoft® Project 2013 Editions

• Create and modify project

plans

• Plan and organize tasks

• Generate reports

• Monitor project costs

• Connect to Project Web App

• View the tasks to resources in

Team Planner View

Microsoft® Project Professional Microsoft® Project Standard


Features of Microsoft® Project 2013

Microsoft® Project 2013 can be used to create plans with the level of detail that is appropriate for a project.

It gives the Project Manager the flexibility to edit or add information, any time during the course of the project. Flexibility

Each component of a project is broken down into a Work Breakdown Structure (WBS) or tasks. Work Breakdown

Structure

The Project Manager can set up a project calendar that includes the number of working days, public holidays, and other non-working days.

Project Calendar

It helps manage resources and their associated costs effectively by dividing resources as Material, Work, and Cost resources.

Manage Resources

The Project Manager can control tasks manually or schedule them automatically. Organizing project tasks includes linking tasks that are related.

Control Tasks

It has pre-installed reports which can be customized to generate burndown reports any time, to monitor the health of the project.

Pre-installed Reports


Calendar Types

Microsoft® Project 2013 offers four calendar types.

Types of Calendars

Base

Project

Task

Resource


Base Calendar

Base calendar is the template, on which the three Project calendars are built: Standard, Night shift, and 24 Hours.

Type of base calendar Timings Days per week

Standard 9 am to 5 pm 5 days per week

Night shift 11 pm to 5 am 5 days per week

24 Hours 24 hours per day 7 days per week


Project Options

Project Options are available in the backstage view of Microsoft® Project 2013 interface.

You can customize the User Interface, Project view, and Start-up options in this screen. You can also personalize your project file here.

General

You can customize the calendar type and currency options in this screen. This screen highlights the list of checkboxes to choose preferred elements for the project.

Display

Microsoft® Project 2013 uses ribbon for easier access, as used in other Microsoft® products. You can add or remove the commands and tabs that you prefer on your Project window.

Customize Ribbon

Microsoft® Project 2013 provides a quick access toolbar for easy navigation, similar to the previous versions. You can add or remove tools that you constantly use while working on the project.

Quick Access Toolbar



Knowledge Check 1

What are the parameters that need to be defined while planning a project?

Select the answer.

a. Scope, work, time, and cost

b. Scope, resource, time, and cost

c. Scope, work, calendar, and cost

d. Scope, work, start/finish date, and schedule


Knowledge Check 1

Answer: a. Scope, work, time, cost

a. Scope, work, time, and cost

b. Scope, resource, time, and cost

c. Scope, work, calendar, and cost

d. Scope, work, start/finish date, and schedule

Explanation: A Project Manager needs to define the scope, work, time, and cost while planning a project.

What are the parameters that need to be defined while planning a project?

Select the answer.


Knowledge Check 2

Which of the following is the Team Planner used for?

Select the answer.

a. To modify tasks in project

b. To Identify potential problems in project

c. To share project updates online

d. To breakdown a project into work breakdown structure


Knowledge Check 2

Answer: b. To Identify potential problems in project

Explanation: Team Planner helps the Project Manager to identify potential problems, before they can impact the project schedule.

Which of the following is the Team Planner used for?

Select the answer.

a. To modify tasks in project

b. To Identify potential problems in project

c. To share project updates online

d. To breakdown a project into work breakdown structure


Knowledge Check 3

Initiating, Planning, Executing, Monitoring and Controlling, and Closing are the phases of which of the following?

Select the answer.

a. Project Planning

b. Project Management

c. Microsoft® Project

d. Project Interface


Knowledge Check 3

Answer: b. Project Management

Explanation: Initiating, Planning, Executing, Monitoring and Controlling, and Closing are the phases of Project Management.

Initiating, Planning, Executing, Monitoring and Controlling, and Closing are the phases of which of the following?

Select the answer.

a. Project Planning

b. Project Management

c. Microsoft® Project



Knowledge Check 4

Which of the following is a feature available only in Microsoft® Project Professional edition?

Select the answer.

a. Team Planner View

b. Base Calendar

c. Project Options



Knowledge Check 4

Answer: a. Team Planner View

Explanation: Microsoft® Project Professional edition includes enhanced tools, such as the Team Planner View. This feature is not available in Microsoft® Standard edition.

Which of the following is a feature available only in Microsoft® Project Professional edition?

Select the answer.

a. Team Planner View

b. Base Calendar

c. Project Options



Knowledge Check 5

Which of the following options allow you to customize the calendar type and currency options in Microsoft® Project 2013? Select the answer.

a. Display

b. Customize Ribbon

c. General

d. Quick Access Toolbar


Knowledge Check 5

Answer: a. Display

Explanation: You can customize the calendar type and currency options in Microsoft® Project 2013, using the Display option.

Which of the following options allow you to customize the calendar type and currency options in Microsoft® Project 2013?

Select the answer.

a. Display

b. Customize Ribbon

c. General

d. Quick Access Toolbar


Summary

Let us summarize the topics covered in this lesson:

● Project management involves balancing the scope, time, and cost constraints in

order to meet the overall objectives of the project.

● Microsoft® Project can be used to create plans with the level of detail that is

appropriate for a project.

● Microsoft® Project 2013 offers four calendar types. Base calendar is the template

of all calendars.

● The basic settings of a project can be managed using Project Options in

Microsoft® Project 2013.


Thank you

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MS Project 2013 Lesson 1[1]