MINUTES OF THE REGULAR MEETING OF THE BOARD OF … · 2019-05-30 · Page 328 August 25, 2015 1) Resignation(s) of Certificated Personnel (con’t.) Washington Last Day of Name Assignment

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VANCOUVER SCHOOL DISTRICT NO. 37 Clark County

Vancouver, Washington

August 25, 2015

MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS

The regular meeting of the Board of Directors of Vancouver School District No. 37 convened at the Robert C. Bates Center for Educational Leadership, 2921 Falk Road, at 4:00 p.m. with Mr. Mark Stoker, president, presiding. The following members of the board and administrative staff were present at the board table: Mr. Mark Stoker, Mrs. Edri Geiger, Mr. Dale Rice, Ms. Kathy Gillespie, Dr. Steven Webb, Mr. Todd Horenstein, Mrs. Kathy Everidge, Mr. Travis Campbell, Mr. Mark Ray, Mr. Doug Hood, Mrs. Marilee Scarbrough, Ms. Marianne Thompson, Mr. Tom Hagley, Mrs. Chris Olsen, Dr. Darcy Rourk, and Mrs. Brenda Martinek. Excused Absence(s): Mr. Brett Blechschmidt, Mrs. Kym Tyelyn-Carlson Others Present: Approximately 21 people were in the audience.

Work Session The regular meeting was recessed at 4:01 p.m. for a work session regarding 2015-2016 Budget. The work session began at 4:02 p.m. and recessed at 5:10 p.m. No action was taken.

Regular Meeting At 5:17 p.m. the regular meeting of the Board of Directors reconvened at the Vancouver School District's Robert C. Bates Center for Educational Leadership, 2921 Falk Road, with Mr. Mark Stoker, president, presiding. The following members of the board and administrative staff were present at the board table: Mr. Mark Stoker, Mrs. Edri Geiger, Mr. Dale Rice, Ms. Kathy Gillespie, Dr. Steven Webb, Mr. Todd Horenstein, Mrs. Kathy Everidge, Mr. Travis Campbell, Mr. Mark Ray, Mr. Doug Hood, Mrs. Marilee Scarbrough, Ms. Marianne Thompson, Mr. Tom Hagley, Mrs. Chris Olsen, Dr. Darcy Rourk, and Mrs. Brenda Martinek. Excused Absence(s): Mr. Brett Blechschmidt, Mrs. Kym Tyelyn-Carlson Others Present: Approximately 40 people were in the audience.

Audience Participation Audience members Shawn Nyman, Christine Munson, Heather Lindberg, Cathy Potter, Dr. Michael W. Hurst addressed the Board regarding the 2015-2016 Budget. James Lulay addressed the Board regarding the need of iPads for every student in VPS.

Page 327 August 25, 2015

CONSENT AGENDA 1. Employment Report--Certificated and Classified Personnel 209 1) Resignation(s) of Certificated Personnel Washington Last Day of Name Assignment Reason Service Years Employment Clark, Sarah McLoughlin Leaving Area 5.2 06/16/15 Teacher Cunningham, Jason Lee Other 9.8 06/16/15 Catherine Teacher Flanagan, Robert Alki Other Employment 24.0 06/16/15 Teacher Fulwider, Cindy On Leave Other 8.4 06/16/15 Teacher Hayes, Renee Fort Vancouver Other 13.0 06/16/15 Teacher Lassers, Melissa On Leave Other 10.0 06/16/15 Teacher Lefebvre, Ian Gaiser Other Employment 10.2 06/16/15 Dean of Students Olveda, Marlene On Leave Other 19.0 06/16/15 Teacher Raymond, Rebekah Minnehaha Other Employment 8.0 06/16/15 Teacher


1) Resignation(s) of Certificated Personnel (con’t.) Washington Last Day of Name Assignment Reason Service Years Employment Thiemann, Kendall iTech Other Employment 3.0 06/16/15 Teacher Recommendation: That the resignation(s) of the above-listed personnel be accepted. 2) Employment of Certificated Personnel, 2015-2016 School Year Experience Tentative Contract Name & Education Assignment Base Step Anderson, No Experience Minnehaha BA0 0 Chrystal BA 2015 Kindergarten (One year contract in accordance with RCW 28A.405.900) Anderson, 23 Years Chinook MA0 16 Lucia MA 2013 Grade 4 Baker, Glenn 12 Years Creative Arts (.5) MA90 12 MA 1984 Creative Movement Blackburn, No Experience Gaiser/Franklin (.96) BA0 0 Chelsea BA 2014 Music (One year contract in accordance with RCW 28A.405.900) Brisbois, Anna No Experience Franklin/ BA90 0 BA 2003 Salmon Creek (.1) Nurse (One year contract in accordance with RCW 28A.405.900) Brown, Chris 18 Years McLoughlin MA45 16 MA 1997 English/Social Studies


2) Employment of Certificated Personnel, 2015-2016 School Year (con’t.) Experience Tentative Contract Name & Education Assignment Base Step

Bullock, Katie 4 Years Discovery (.33) BA15 4 BA 2006 English/ Social Studies Burton, Jacob 3 Years Discovery (.17) BA15 3 BA 2011 English/Social Studies Carstensen, Julia No Experience Jefferson MA0 0 MA 2015 English/Social Studies (One year contract in accordance with RCW 28A.405.900) Cushwa, Susan 3 Years Franklin (.1) MA0 3 MA 2010 Counselor (One year contract in accordance with RCW 28A.405.900) Delgadillo, 17 Years Franklin (.2) MA90 16 Jennifer MA 2005 Teacher Librarian Goyert, Nekia 5 Years Walnut Grove BA0 5 BA 2007 Grade 1 (One year contract in accordance with RCW 28A.405.900) Hill, Jody 23 Years Fort Vancouver BA90 16 BA 1977 Special Education (One year contract in accordance with RCW 28A.405.900) Howington, 1 Year Columbia River (.3) MA0 1 Rachael MA 2014 Counselor (One year contract in accordance with RCW 28A.405.900)


2) Employment of Certificated Personnel, 2015-2016 School Year (con’t.) Experience Tentative Contract Name & Education Assignment Base Step Jacobs, Aubrie No Experience Minnehaha BA0 0 BA 2015 Grade 5 (One year contract in accordance with RCW 28A.405.900) Kosgei, Annette 1 Year Walnut Grove MA0 1 MA 2011 Grade 3 (One year contract in accordance with RCW 28A.405.900) McEwan, 7 Years Home Connect (.35) MA45 7 Courtney MA 2004 Math (One year contract in accordance with RCW 28A.405.900) Medearis, Timothy 16 Years Hudson’s Bay MA0 16 MA 1998 Special Education (One year contract in accordance with RCW 28A.405.900) Merrow, Scott 1 Year Hudson’s Bay (.2) MA45 1 MA 2013 Social Studies (One year contract in accordance with RCW 28A.405.900) Miller, Morgan No Experience Minnehaha MA0 0 MA 2014 Grade 1 (One year contract in accordance with RCW 28A.405.900)


2) Employment of Certificated Personnel, 2015-2016 School Year (con’t.) Experience Tentative Contract Name & Education Assignment Base Step Morgan, James 13 Years Jason Lee (.28) BA30 13 BA 1984 Band (One year contract in accordance with RCW 28A.405.900) Norton, Terrance 1 Year Hazel Dell MA0 1 MA 2012 Grade 4/5 (One year contract in accordance with RCW 28A.405.900) Patterson, Scott 1 Year Discovery (.33) MA0 1 MA 2014 Spanish Peizer, Larissa No Experience Special Services (.8) MA0 0 MA 2015 Speech Language Pathologist Effective: 10/01/15 (One year contract in accordance with RCW 28A.405.900) Pranger Achen, 4 Years Sacajawea (.1) MA45 4 Kelly MA 2004 Counselor (One year contract in accordance with RCW 28A.405.900) Ryan-Snell, 12 Years Felida (.1) MA45 12 Suzanne MA 2001 Counselor (One year contract in accordance with RCW 28A.405.900)


2) Employment of Certificated Personnel, 2015-2016 School Year (con’t.) Experience Tentative Contract Name & Education Assignment Base Step Saur, Alisa 9 Years Fort Vancouver BA30 9 BA 1999 Math (One year contract in accordance with RCW 28A.405.900) Saxton, Andrew No Experience Jason Lee MA0 0 MA 2015 English/Social Studies (One year contract in accordance with RCW 28A.405.900) Schultz, Levi 1 Year McLoughlin MA0 0 MA 2010 English/Social Studies (One year contract in accordance with RCW 28A.405.900) Sharpe, Tori No Experience Skyview BA0 0 BA 2005 English (One year contract in accordance with RCW 28A.405.900) Simmons, Amanda 10 Years Special Services (.2) MA90 10 MA 1999 Psychologist Stipic, Shawn 1 Year Alki (.13) MA45 1 MA 2014 English/Social Studies Sutherland, 2 Years Fort Vancouver (.2) MA0 2 Rachel MA 2013 Social Studies Sutherland, 2 Years Fort Vancouver (.2) MA0 2 Rachel MA 2013 AP Psychology (One year contract in accordance with RCW 28A.405.900)


2) Employment of Certificated Personnel, 2015-2016 School Year (con’t.) Experience Tentative Contract Name & Education Assignment Base Step Swatosh, Jeri 16 Years VSAA (.21) MA90 16 MA 1997 English/Music/Drama (One year contract in accordance with RCW 28A.405.900) Taylor, Angela 2 Years Peter S. Ogden MA0 2 MA 2011 ELL Teacher (One year contract in accordance with RCW 28A.405.900) Traynham, 1 Year Hudson’s Bay (.4) BA15 1 Hanna BA 2009 Art/CTE Project Lead the Way (One year contract in accordance with RCW 28A.405.900) Varsek, Justine 1 Year Columbia River (.4) BA0 1 BA 2014 French/AVID Vestal, Tabitha No Experience Franklin BA0 0 BA 2015 Grade 3 (One year contract in accordance with RCW 28A.405.900) Wyman, Kelly 1 Year Columbia River (.2) MA0 1 MA 2014 English Young, Corrine 1 Year Minnehaha (.45) BA0 1 BA 2012 Grade 5 Recommendation: That the above-listed personnel be employed for the 2015-2016 school year in

accordance with RCW 28A.405.220, as it pertains to newly employed personnel with public school districts in the state of Washington.


3) Employment of Retire/ Rehire Certificated Personnel, 2015-2016 School Year Experience Tentative Contract Name & Education Assignment Base Step Briggs, Cheryle 33 Years Home Connect/ VLA (.4) MA90 16 MA 1980 Art/Social Studies (One year contract in accordance with RCW 28A.405.900) Recommendation: That the above-listed personnel be employed for the 2015-2016 school year in

accordance with RCW 41.32.055, as it pertains to retire/rehire employed personnel with public school districts in the state of Washington.

4) Rescission of Employment of Certificated Personnel Experience Tentative Contract Name & Education Assignment Base Step Menke-Thielman, No Experience Jason Lee MA0 0 Forest MA 2015 Special Education Recommendation: That the rescission of employment of the above-listed personnel be approved. 5) Administrative Leave of Absence Without Pay, Certificated Personnel Name Assignment To Begin Through Michaud, Jay Special Services 09/02/15 TBD Teacher Recommendation: That the board approve the administrative leave of absence without pay for the above

listed personnel.


6) Academic Supplemental Agreement(s) for Extended Day—Addition(s) and Deletion(s) School/ Name Assignment Add/Drop Step/Days ITECH Thiemann, Kendall National Honor Society Add 0 Recommendation: That the above-listed personnel be issued supplemental agreement(s) for the 2015-2016

school year with termination effective June 30, 2016 pursuant to RCW 28A.405.240, as provided in Chapter 283, Laws of the State of Washington, 1969, Extraordinary Session.

7) Supplemental Agreement(s) for Extended Day—Addition(s) and Deletion(s) School/ Name Assignment Add/Drop Step/Days DISCOVERY Flick, Joshua Head Flag Football Add 4 Hanley, Richard Head Girls Cross Country Add 4 Phelan, Mark Head Boys Cross Country Add 1 Smith, Ken Head Tackle Football Add 4 GAISER Little, Meghan Head 8

th Grade Volleyball Add 2

Long, Mark Assistant Football Add 4 Long, Shannon Head Girls Cross Country Add 4 Meade, Randy Head Tackle Football Add 4 Palmer, David Assistant Football Add 3 Ortiz, Carina Head 7


Waldow, Luke Head Boys Cross Country Add 2 JEFFERSON Burke, Darren Assistant Football Add 4 Dotson, Ryan Head Boys Cross Country Add 4 Graves, William Head Flag Football Add 4 Johnson, Nichole Head Girls Cross Country Add 4 Kraemer-Leonhardt, Melissa Head 7


Mongrain, Patrick Assistant Football Add 4 Prentice, Jenelle Head 8


Roberts, Greg Head Tackle Football Add 4


7) Supplemental Agreement(s) for Extended Day—Addition(s) and Deletion(s) (con’t.) School/ Name Assignment Add/Drop Step/Days McLOUGHLIN Chan, Peter Head 8


Dibble, Timothy Head Boys Cross Country Add 2 Hayes, Peter Assistant Football Add 1 Langley, Kory Head 7


MacDonald, Aaron Assistant Football Add 1 Reyes, April Head Girls Cross Country Add 2 Riley, Mike Head Flag Football Add 4 Stanley, Tyler Head Tackle Football Add 2 Recommendation: That the above-listed personnel be issued supplemental agreement(s) for the 2015-2016

school year with termination effective June 30, 2016 pursuant to RCW 28A.405.240, as provided in Chapter 283, Laws of the State of Washington, 1969, Extraordinary Session.

8) Extended Day Blended Rate(s) for the 2015-2016 Season School/ Name Assignment Stipend DISCOVERY Highman, Dana Head 8

th Grade Volleyball $2,022.00

Hunter, Lee Assistant Football $2,455.00 Ramsey, Heather Head 7

th Grade Volleyball $1,949.00

Weir, Jonathan Assistant Football $2,269.00 GAISER Clark, David Head Flag Football $2,783.00 Recommendation: That the board approve the above-listed extended day stipends for

classified staff for the 2015-2016 season. Payment is based upon the PERC Castle Rock decision and the federal and Washington State Fair Labor Standards Act. (FLSA 29 CFR 531)


9) Resignation(s) of Classified Personnel V.S.D. Last Day of Name Assignment Reason Service Years Employment Eichhorst, Carol Hudson’s Bay Retirement 16.5 08/31/15 Paraeducator Halbin, Michelle Minnehaha Leaving Area 3.0 06/16/15 Paraeducator Heller, Charlotte Columbia River Leaving Area 2.0 06/16/15 Paraeducator Larkin, Jamie Walnut Grove Family 1.5 06/16/15 Cafeteria Assistant Munson, Natalia Lincoln Other Employment 1.4 06/26/15 Paraeducator Prideaux, Holly Special Services Health 5.0 06/16/15 ASL Interpreter Rowen, Sarah Fir Grove Education 1.6 06/16/15 Paraeducator Staehely, Courtney Columbia River Other Employment 2.0 06/16/15 Paraeducator Thompson, Alfredia Lieser Other Employment 2.4 07/17/15 Paraeducator Talbott, Kirsten Skyview Other Employment 4.0 06/16/15 Program Site Specialist (Temporary) Solis Bautista Vargas, Marshall Other Employment 1.0 06/15/15 Luz Cafeteria Assistant Yarbrough, Bernice Sacajawea Other 2.0 06/15/15 Paraeduator Recommendation: That the resignation(s) of the above-listed personnel be accepted.


10) Employment of Classified Personnel Name Location/Assignment Beginning Alderman, Michelle Fort Vancouver 09/02/15 Program Site Specialist (Temporary) Avalos-Leos, Diana JPC 09/01/15 Family and Community Engagement Coordinator (Temporary) Banta, Angelena King 09/01/15 Family Community Resource and Engagement Coordinator (Temporary) Benton, Rachel JPC 09/01/15 Program Site Specialist (Temporary) Bjurstrom, Heidi Discovery 09/01/15 Family Community Resource and Engagement Coordinator (Temporary) Blatt, Jessica Lincoln 09/01/15 Family Community Resource and Engagement Coordinator (Temporary) Boehlke, Staci Fruit Valley 09/01/15 Family Community Resource and Engagement Coordinator (Temporary) Brannon, Steve Fort Vancouver 09/02/15 Program Site Specialist (Temporary) Carline, Dennis Fort Vancouver 09/01/15 Program Site Specialist (Temporary) Chilcote, Cameron Skyview 09/02/15 Program Site Specialist (Temporary) Cooper, Cindy Fort Vancouver 09/01/15 Family Community Resource and Engagement Coordinator (Temporary) Esparza, Eddie King 09/01/15 Program Site Specialist (Temporary)


10) Employment of Classified Personnel (con’t.) Name Location/Assignment Beginning Feltz, Carla JPC 08/10/15 Coordinator-Community Outreach and Engagement (Temporary) Hunziker, Nick Maintenance 08/03/15 Groundskeeper Johansen, Sophia Fort Vancouver 09/02/15 Program Site Specialist (Temporary) Jones, Will Hudson’s Bay 09/01/15 Program Site Specialist (Temporary) Kay, Anthony JPC 09/02/15 Program Site Specialist (Temporary) Kanekoa, Kory Hudson’s Bay 09/01/15 Program Site Specialist (Temporary) Lopez Reyes, Miguel Maintenance 07/27/15 Painter MacCallum, Catherine JPC 09/01/15 Family Engagement/FCRC Training and Technical Assistance Coordinator (Temporary) Maki, Mary McLoughlin 09/01/15 Family Community Resource and Engagement Coordinator (Temporary) McMillan, Jennifer Fruit Valley 09/02/15 Family Services Coordinator (Temporary) Myers, Juliana Skyview 09/02/15 Program Site Specialist (Temporary) Parker, Malcolm McLoughlin 09/02/15 Program Site Specialist (Temporary)


10) Employment of Classified Personnel (con’t.) Name Location/Assignment Beginning Patterson, Dewayne Columbia River 09/02/15 Program Site Specialist (Temporary) Roe, Patricia Marshall 09/01/15 Family Community Resource and Engagement Coordinator (Temporary) Rosas, Gabriela Harney 09/01/15 Family Community Resource and Engagement Coordinator (Temporary) Sarver, Lisa Roosevelt 09/01/15 Family Community Resource and Engagement Coordinator (Temporary) Sheckells, James iTech 08/12/15 Technology Assistant Sherrard, Constance Hazel Dell 09/01/15 Family Community Resource and Engagement Coordinator (Temporary) Unger, Chelsea Hudson’s Bay 09/01/15 Family Community Resource and Engagement Coordinator (Temporary) Vaswani, Poonam McLoughlin 09/02/15 Program Site Specialist (Temporary) Webb, Suzanne Hudson’s Bay 09/02/15 Program Site Specialist (Temporary) Weedman, Lori Ogden 09/01/15 Family Community Resource and Engagement Coordinator (Temporary)


10) Employment of Classified Personnel (con’t) Name Location/Assignment Beginning Yasu, Juanita JPC 09/01/15 Program Site Specialist (Temporary) Recommendation: That the employment of the above-listed personnel be approved as listed in accordance

with the conditions and hourly wages as stipulated in the negotiated agreement for the classification for the school year indicated.

11) Request(s) for Leave of Absence Without Pay, Classified Personnel Name Assignment Reason To Begin To End Kidder, Cynthia Transportation Health 08/06/15 08/19/15 Routing Specialist Recommendation: That the request(s) for leave of absence without pay for the above-listed personnel be

approved. 12) Revised Request(s) for Leave of Absence Without Pay, Classified Personnel Name Assignment Reason To Begin To End Jones, Corinna Transportation Family Responsibility 03/27/15 09/04/15 Bus Driver Stutesman, Randyn Hudson’s Bay Health 05/15/15 09/11/15 Paraeducator Yarne, Larry Maintenance Health 07/16/15 08/26/15 Maintenance Support Team Recommendation: That the revised request(s) for leave of absence without pay for the above-listed

personnel be approved.


13) General Rehire List, 2015-2016 – Certificated Personnel In accordance with the statutes of the state of Washington, the administration recommends to the board of directors of Vancouver School District No. 37 rehire of the currently employed certificated staff for the 2015-2016 school year. After adoption of the 2015-2016 salary schedule, appropriate placement of the individuals will be made contingent upon training and experience, as well as other guidelines approved in the adoption of such schedules. The term of service will be in accordance with the duty days established for each position. 14) General Rehire List, 2015-2016 – Classified Personnel

In accordance with the statutes of the state of Washington, the administration recommends to the board of directors of Vancouver School District No. 37 rehire of the currently employed classified staff for the 2015-2016 school year.


2. Recommendation to Approve Interdistrict Transfer of Students (2015-2016 School Year) 210

Approve the transfer of 652 students between Vancouver School District No. 37 and other districts in Clark County for the 2015-2016 school year. Documentation regarding each transfer is maintained in the Office of Attendance and Welfare.

3. Recommendation to Approve Interdistrict Transfer of Students (2014-2015 School Year) 211

Approve the transfer of 5 students between Vancouver School District No. 37 and other districts in Clark County for the 2014-2015 school year. Documentation regarding each transfer is maintained in the Office of Attendance and Welfare.

4. Recommendation to Approve Elementary, Middle and High School Instructional Material for the 2015-2016 School Year 212

Rationale: Requested subject-area instructional material was approved by district staff August 4,

2015 and reviewed by members of the Superintendent’s Administrative Committee August 13, 2015 as specified in Regulation 6134, Part III.

Funding Source: General Fund - Basic Education and Categorical Recommendation: That the Board of Directors approves the proposed elementary, middle and high

school instructional material for the 2015-2016 school year. 5. Recommendation to Renew the Cooperative Information Management Services Agreement

between the Educational Services District #112 and Vancouver Public Schools for the 2015-2016 School Year 213

Rationale: This agreement will provide for the following computer processing, software and coordination support: a) Fiscal Management System Services provided through the Washington State Information

Processing Cooperative (WSIPC) including payroll processing, budget preparation, equipment inventory, warehouse inventory, report writer program and work order system.

b) Student Management System Services – Software to provide a database system, full scheduling

capabilities, grade reporting, scanning, transcript reporting, attendance system and enrollment reporting for FTE.

c) WSIPC Homeroom - Software to provide displays of student data at the classroom and school

level. In addition, per the terms of the agreement, the previous year is adjusted based upon final annualized enrollment. The cooperative agreement has received the approval of Legal Counsel and reviewed by the Superintendent‘s Administrative Committee, which met on August 12, 2015. Evaluation: This cooperative agreement has provided critical data processing services for over ten years; the renewal would continue services through the 2015-2016 school year.


(Cont.) Funding Source: General fund. Recommendation: That the Board of Directors approve payment to the Educational Service District for computer processing software and coordination in an amount of $32.72 per annualized FTE, including applicable sales tax, with a 2014-2015 fee adjustment of $16,035.09, for a total expenditure for 2015-16 of $761,310.31.

6. Recommendation for Adoption of Resolution No. 757 to Renew Memorandum of Agreement between Vancouver School District No. 37 and Clark College 214

This agreement allows iTech Preparatory freshmen and sophomore students to receive instruction in college level courses at Clark College for the 2015-2016 school year.

Rationale: Clark College will provide freshmen and sophomore Vancouver Public School students

enrolled at iTech Preparatory School the opportunity to receive instruction in college level courses in the 2015-2016 school year. This opportunity to receive college credit is only available to freshmen and sophomore students enrolled at iTech Preparatory School. These courses will be taught by Clark College faculty. Clark College will be fully responsible for the compensation of any Clark College faculty whose classes include iTech Preparatory students.

Prior to enrolling in a college-level course, the iTech Preparatory student must demonstrate

readiness to succeed in those courses. Representatives of iTech Preparatory and Clark College will confer and agree on measures of readiness and performance to be reviewed prior to a student’s enrollment in a college-level course.

Funding: Vancouver School District will pay Clark College for instructional services in the

amount of One Hundred Forty and 19/100 ($140.19) Dollars per credit hour for each college level course attended by an iTech freshman or sophomore student during the 2015-2016 school year. The Vancouver School District will pay Clark One Hundred Forty-Six and 86/100 ($146.86) Dollars for each vocational course attended by an iTech freshman or sophomore student during the 2015-2016 school year. The total cost is estimated to be $122,000.00 based upon student participation. The cost per credit hour is based on a state formula.

Fund Source: General Fund The Memorandum of Agreement was reviewed at the Superintendent’s Contracts Administrative

Committee on August 12, 2015. Recommendation: That the Board of Directors renew the Memorandum of Agreement between

Vancouver School District No. 37 and Clark College for the 2015-2016 school year.


7. Recommendation for Adoption of Resolution No. 758 to Renew Memorandum of Agreement between Vancouver School District No. 37 and Washington State University Vancouver 215

This agreement allows iTech Preparatory freshmen, sophomore, junior, and senior students to

receive instruction in college level courses at Washington State University Vancouver (WSUV) on the Washington State University Vancouver Campus for the 2015-2016 school year.

Rationale: WSUV will provide freshmen, sophomore, junior, and senior Vancouver Public School

students enrolled at iTech Preparatory School the opportunity to receive instruction in college level courses in the 2015-2016 school year. This opportunity to receive college credit is only available to freshmen, sophomore, and junior students enrolled at iTech Preparatory School. These courses will be taught by WSUV faculty. WSUV will be fully responsible for the compensation of any WSUV faculty whose classes include iTech Preparatory students.

Prior to enrolling in a college-level course, the iTech Preparatory student must demonstrate

readiness to succeed in those courses. Representatives of iTech Preparatory and WSUV will confer and agree on measures of readiness and performance to be reviewed prior to a student’s enrollment in a college-level course.

Funding: Vancouver School District will pay WSUV for instructional services in the amount of

One Hundred Eighty-Two and 45/100 ($182.45) dollars per credit hour for each college level course attended by an iTech freshman, sophomore, junior or senior student during the 2015-2016 school year. The total cost is estimated to be $118,000.00 based upon student participation. 2015-16 fees did not change from 2014-15.

Fund Source: General Fund The Memorandum of Agreement was reviewed at the Superintendent’s Contracts Administrative

Committee on August 12, 2015. Recommendation: That the Board of Directors renew the Memorandum of Agreement between

Vancouver School District No. 37 and Washington State University Vancouver for the 2015-2016 school year.


8. Recommendation to Approve Change Order No. 2 for the Eleanor Roosevelt Elementary School Addition 216

Rationale: Changes to the contract for the Eleanor Roosevelt Elementary School Addition project

are necessary to complete the work. A list of the change order items is attached including a brief description and individual cost items. The total cost of Change Order No. 2 is $5,935.89.

District staff and members of the Superintendent’s Administrative Contracts Committee have

reviewed the change order items. Funding Source: The change order will be charged to the capital project fund. Recommendation: That the Board of Directors approves Change Order No. 2 for the Eleanor

Roosevelt Elementary School Addition project in the amount of $5,935.89 plus Washington State sales tax and, that the president and secretary be authorized to execute the change order document.

9. Recommendation to Approve Annual Renewal of Insurance Coverages 217

Rationale: Vancouver School District (District) has been a member of Schools Insurance Association of Washington (SIAW) for the past 13 years. The SIAW is a member-owned and directed property and liability risk insurance pooling program for Washington school districts. A board of directors, elected by the membership, governs the program. The SIAW board contracts with a third party administrator, Clear Risk Solutions (formerly known as Canfield & Associates), to carry out the day-to-day administrative, claims and risk management services. The reinsurance coverage for the SIAW continues to be provided by Munich Reinsurance America, Inc., one of the world’s leading reinsurance companies. Members of the SIAW program enjoy the benefit of replacement cost property valuation. In order to maintain this coverage, Munich Reinsurance has established building replacement values to be used by all school districts in the program. The values are based on a cost per square foot basis for a certain size metro or rural area, and include soft costs such as architectural/engineering fees, permit fees, surveying, testing/inspection, legal fees, etc. The district’s insurable values for property and contents are approximately $885 million for 2015-16. Last year the SIAW utilized a portion of the pool’s unreserved equity to keep the 2014-15 premium increase to a minimum. Because they received a minimal premium increase from the pool’s reinsurance and excess carriers for this year, the SIAW board has elected to include a small overall rate increase for the purpose of replenishing a portion of that unreserved equity. The district’s total premium for 2015-16 will be $1,766,271, an increase of $104,870. The district’s insurance broker, Biggs Insurance Services, and district staff have reviewed the SIAW’s renewal package and rates, and they recommend the district’s insurance needs be placed with the SIAW for the 14th year. Other district insurance policies expiring throughout the 2015-16 school year include pollution liability coverage for underground fuel tanks, volunteer worker’s accident coverage, excess worker’s compensation insurance, and $10 million in excess earthquake insurance. These policies total about $60,000 in annual premiums. They will continue to be placed with other insurance companies, as the SIAW does not provide these types of coverage. The Superintendent’s Administrative Contract Committee has reviewed this recommendation. Funding Source: General fund.


(Cont.) Recommendation: That the board of directors authorize the District to continue as a member of the Schools Insurance Association of Washington (SIAW) pool for the period September 1, 2015 through August 31, 2016; and authorize the District’s insurance broker, Biggs Insurance Services, to place insurance coverage with the SIAW pool for a total annual cost of $1,766,271; and to replace the other policies in the total annual amount of $60,000 as they expire.

10. Recommendation to Approve Intergovernmental Purchasing Agreement No. 2015-036 with Neah-Kah- Nie School District 218

Rationale: Neah-Kah-Nie School District has requested permission to utilize Vancouver School District’s (District) cooperatively bid contracts to meet their agency’s needs through August 30, 2020. Based upon District bids which contain language allowing other public agencies to utilize District bids/contracts and through an Intergovernmental Purchasing Agreement between the Vancouver School District and Neah-Kah-Nie School District, the District recommends approval of this request. Cooperative Bid/Interlocal Agreement: The Vancouver School District has taken the lead to cooperatively bid contracts on behalf of other school districts and public agencies in the states of Washington and Oregon in an attempt to generate a larger dollar volume of purchases and the lowest unit costs. Those agencies that choose to utilize these bids/contracts will be required to execute an Intergovernmental Cooperative Purchasing Agreement with the District to satisfy legal requirements. This contract has been approved by the District Legal Counsel. Funding Sources: Not Applicable Recommendation: That the Board of Directors approve a purchasing agreement with Neah-Kah-Nie School District to purchase equipment, supplies, and services utilizing District cooperatively bid contracts for an unspecified amount through August 30, 2020 and authorize the President and Secretary to execute an Intergovernmental Cooperative Purchasing Agreement.


11. Recommendation for Payment of Bills 219 Vouchers audited and certified by the auditing officer as required by RCW 42.24.080 and expense

reimbursement claims certified as required by RCW 42.24.090 have been recorded on a listing which has been made available to the Board.

Approve for payment those vouchers included in the listing and further described as follows:


(Cont.) Following discussion it was moved by Mr. Rice, seconded by Ms. Gillespie, and passed to approve the consent agenda items 1-11.

OTHER BUSINESS

12. Recommendation for Adoption of Resolution No. 756 Providing for the 2015-16 Budget 220 The budget for the 2015-16 fiscal year beginning September 1, 2015 has been developed for consideration and adoption by the Board of Directors. The required Budget public hearing was held on August 11, 2015. Board President Mark Stoker brought forward a revised budget proposal to the Board. The revised proposal adds six additional full-time counselors for secondary schools. Following discussion between members of the Board, administration, and Dr. Webb, the Board failed to approve the budget. Stoker and Rice voted yeah to approve the budget; Gillespie voted nay and Geiger abstained. The state deadline for approval of the budget is Aug. 31. The Board of Directors will come back to the table to reconsider the budget in a special meeting of the Board on Aug. 27, 2015 at 9:00 a.m. at the Robert C. Bates Center for Educational Leadership.

13. Recommendation for Adoption of Resolution No. 752 Approving the Vancouver Public Schools’ Career and Technical Education (CTE) District Plan for the 2015-16 School Year 221 Rationale: The Legislature adopted RCW 28A.700.010 Career and Technical Education-Plans-Standards-Technical Assistance-Leadership Development. The law ensures high quality career and technical programs and the office of the superintendent of public instruction periodically reviews and approves the plans of local districts for the delivery of Career and Technical Education. To receive approval school district plans must meet specific criteria. The Vancouver Public Schools’ Career and Technical Education plan ensures academic rigor and aligns with the state’s educational reform requirements. The plan aligns with the five year planning requirement under the federal Carl Perkins Act, and the Career and Technical Education program includes assessments of equipment and technology; opportunity for industry internships for teachers and opportunity for supporting job shadows for students. Resolution No. 752 approving the Vancouver Career and Technical Education district plan was reviewed by the Superintendent’s Teaching and Learning Administrative Committee May 28, 2015 and August 13, 2015, and requires annual local school board approval in accordance with RCW 28A.700.010. Funding Source: General Fund - Career and Technical Education

Following discussion between members of the Board, administration, and Dr. Webb, it was moved by Mr. Rice, seconded by Mrs. Geiger, and passed to approve the adoption of Resolution No. 752 approving the Vancouver Public Schools’ Career and Technical Education (CTE) District Plan.


14. Recommendation to Approve a Real Estate Purchase and Sale Agreement with the City of Vancouver 222 Rationale: The school district owns approximately 9.0 acres of property located on the west side

of Norris Road and south of NE Fourth Plain Boulevard, commonly known as Norris Road property.

The property originally housed an elementary school which was razed approximately 20 years ago.

The GATE facility is located on approximately 1.0 acre at the southwest corner of the site. The remainder of the property is vacant.

The City of Vancouver is interested in purchasing 2.15 acres for a new fire station. District staff

has reviewed the City’s proposal and has determined that the approximate 2.0 acres is not needed for future district use.

The property may be conveyed to the City per RCW 39.33, Intergovernmental Disposition of

Property. In order to transfer the property to the city, certain provisions must be followed. Specifically, the district must advertise its intent to surplus and transfer the property to the city, hold a public hearing regarding the transfer of the property, and publish a news release pertaining to the hearing. These conditions have been satisfactorily met and it is recommended that the district enter into a purchase and sale agreement with the City of Vancouver for the disposition of the property.

District legal counsel has prepared a Purchase and Sale Agreement and has been reviewed by the

City. The agreed purchase price for the property is $305,035.25 based on a fair market real estate appraisal. The proceeds will be deposited into the capital projects fund as prescribed by State statute. The funds may only be used for capital improvements or the purchase of real estate.

The Purchase and Sale Agreement has been reviewed by the Superintendent’s Administrative

Contracts Committee and a copy is attached.

Following discussion between members of the Board, administration, and Dr. Webb, it was moved by Mr. Rice, seconded by Ms. Gillespie, and passed to approve the authorization of Purchase and Sale Agreement to sell 2.15 acres of district real property commonly known as Norris Road property to the City of Vancouver in the amount of $305,035.25 and that the board president and superintendent be authorized to execute the Purchase and Sale Agreement.

OTHER BUSINESS

Board Information Items Financial Statement – July 2015 223

Adjournment—7:00 p.m.

There being no further business to transact, the regular meeting was adjourned. President, Board of Directors Secretary, Board of Directors

Documents

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