Minutes of the Mid-term EC Meeting of NSI held at Hotel Trident, Mumbai, on 21st & 22nd April,

2012

Meeting attended by:

Keki E Turel, Chandrashekhar Deopujari, R C Mishra, Deepu Banerji, V P Singh, P Sarat Chandra, Manas Panigrahi,

Ashok Panagariya, M D Nair, Sudesh Prabhakar, V K Jain, V Rajshekhar, Suresh Sankhla.

The President welcomed the members present in the house and the meeting was called to order.

2012/April/MTEC/01 - Obituary

The Secretary informed the members about the sad demise of Dr PPS Mathur Jaipur, Dr D N Pal Delhi, Dr Vijaysheel

Kumar Delhi, and Dr Jagannathan Chennai. The council stood in silence for one minute to pay homage and respect to the

departed souls.

2012/April/MTEC/02 - Congratulations

The house was informed about Col. Ray the founder of Neurosurgery in the Armed Forces turns hundred on the 7th May

of this year. Council advised that the secretary will send him greetings on behalf of the NSI. It was also discussed that NSI

could invite him to the annual conference in Delhi to felicitate him. Resolved to publish about him in the next newsletter of

NSI.

2012/April/MTEC/03 – Congratulations

The Secretary then informed about Dr P S Ramani who had received the “Goa Today Man of the year Award”. The news

was heartily appreciated by the council.

2012/April/MTEC/04 - Minutes of EC Meeting December 2011

The council discussed and finalized the minutes of the last EC Meetings held in December 2011 after deliberating with Dr.

Rajshekhar, the past secretary. The minutes have already been circulated in the newsletter

2012/April/MTEC/05 - Secretary‟s Report

The secretary informed the house about the activities done so far and placed his appreciation about Dr Rajshekhars contribution on record regarding the monumental work done so far for the smooth running of the society which was duely applauded. He requested the co-operation of all the members in the direction of progress of the society. He exhorted all to rise to the occasion of challenges faced by the society and build upon the existing pillars of growth, development, integration and education.

2012/April/MTEC/06 - Arbitration Committee

The Secretary informed that the Arbitration Committee has been formed as per guidelines of NSI and Dr. Subhash

Dharkar, Jaipur is the chairperson with Dr. K Ganapathy, Chennai as a member with an advocate from Agra, Mr.

Devendra Vajpayee who also happens to be the ex-president of the Bar Council of Agra. The details of the arbitration

committee have been put up on the NSI website.

2012/April/MTEC/07 - Website

The Secretary informed about the details about payment gateway which has been updated as per the mail received from

web developer Mr. Chandrasekharan from Ms. Chimera Technologies. The secretary expressed his concerns regarding

the working of the website pertaining to address updations. Dr. Rajshekhar informed that work on the website is in

progress and it will be updated soon. Dr Sarat Chandra proposed a new vendor from Delhi to assist him in the website

updations. After deliberations EC finally resolved that instead of searching for a new vendor the drawbacks of the current

website may be identified and then the matter may be taken up with the person who is already working on the website for

5 years. The efforts to renovate the website as per Dr Sarat Chandras proposal were discussed. He has been requested

to give a formal practical roadmap for the same.

2012/April/MTEC/08 - Central Office / Virtual Office / E-Office

The Secretary stressed the need for the setting up the central office of NSI. Dr. Deopujari informed the house that NSI

never had a central office and now it was time for NSI to have the same. Dr R C Mishra put up a proposal from Event

Architects regarding handling the secretariat. Deliberations were made on the matter. It was then decided that the

President, Secretary and Treasurer of NSI take up the task of finding out the options to start up a Central Office and to get

a tender for virtual office and to inform the EC about the developments through e-circulation. In reference to this matter

Dr V K Jain Vice President Asian Austrasian Society of Neurological Surgeons, intervened with suggestion for bringing the

contract between Asian Austrasian Society of Neurological Surgeons with Kennes regarding running the affairs of the

society to NSI for understanding the road map.

2012/April/MTEC/09 - E-voting – Legal / Technical Issues

The Secretary then informed the EC about the legal aspects of E-voting. He informed that he had been asked to take up a

legal opinion about e-voting. He confirmed that there is no case regarding e-voting in any court of law in the country. He

also informed about the advantage of having e-voting where the number of people voting can be increased. It was

suggested to take an opinion poll of the members of NSI on the matter and then it can be passed in the next GBM. It was

then decided by the EC that the new Membership Forms should include a column for Email address, which should be

mandatory. The secretary then noted that e-voting is already acceptable in the bye-laws of NSI. He also informed that a

module for online voting is ready with the website providers – Chimera Technologies. It was resolved to seek legal opinion

on online voting.

2012/April/MTEC/10 - Publishing Members Directory - Paper or DVD

The secretary informed that the last directory was published in 2002. It was discussed by the EC that the members‟

information is already there on the website and hence there is no need to publish a separate directory. Resolved that the

membership directory be put up as a DVD with measures to be taken up for security of the data and to generate funds for

the NSI in the form of advertisements.

2012/April/MTEC/11 - Photo id for all members –

The secretary informed the house that Photo-ids were started with the idea of stopping non-members / associate

members from attending the GBM. Deliberations were made on the relevance of photo-ids in today‟s‟ context. It was

resolved that photo-id has no purpose today and hence not required.

2012/April/MTEC/12 - E-certificate to all members

The secretary informed the council that there had been mails from members requiring a membership certificate stating

that they are members of the society. Resolved that certificate be designed and the member can generate them from the

website. It was also resolved that membership certificate can be issued for the new members and information about

membership certificate be put up on the website.

2012/April/MTEC/13 - Seed Money for Annual Conferences

The secretary informed the council about the request of Dr Sankhla for seed money for the annual conference 2013.

Resolved that the clause of Rs. 300000/- can be changed to 500000/- now due to inflationary trends and the amount be

transferred to organizing secretary‟s account. It is being given 2 years in advance as now the conferences are decided 2

years in advance. It will continue to be a recoverable loan without interest.

2012/April/MTEC/14 - Bids for Symposia 2013 Mumbai

The secretary informed about the bids for symposia for the annual conference 2013 at Mumbai. There were three bids for

the neurology and 5 bids for neurosurgery symposia. All were in order. Discussions took place at length and decision was

taken as following.

Neurology symposium : Evidence informed management of Neurological Disorders

Convener : Dr R Sridharan, Chief Consultant Neurologist Apollo Hospital Chennai

Neurosurgery symposium : Degenerative Cervical Spine

Convener : Dr Deepu Banerji

Successful bidders will be informed about the same along with guideleines existing as per bye laws.

2012/April/MTEC/15 - Elections 2012

The secretary informed the house that this year elections will be held only for the post of President Elect. The procedure

and the cut-off dates for nominations for the elections for the year will be published in the newsletter.

2012/April/MTEC/16 - WFNS meeting at Seoul 2013 and related issues

NSI participation in the Seoul WFNS Meeting was discussed. Members suggested that the President and Secretary can

send a list of speakers from which the WFNS can select for Invited Speakers. The members can be informed about the

WFNS Meeting through mass mailings.

2012/April/MTEC/17 - Digitalization of all records and storage

Discussion was made for digitalization of all records of the members. The members advised that they have proposals for

the same and shall be mailing them to the secretary. It was then resolved that the details about the same will be worked

out later.

2012/April/MTEC/18 - Webcast / Podcast Annual Conference Proceedings

Dr. P Sarat Chandra informed that the details of the same are being worked out and it will be done for the annual

conference. Deliberations were made regarding the details. It was then resolved that the details regarding the copyright,

cost issues will be taken up by Dr. Sarat Chandra and will inform the secretary.

2012/April/MTEC/19 - Proposed Constitutional Amendments & Bye Laws

A letter by Dr VG Ramesh (Parallel Society – EC & Membership Issue) was discussed who has proposed 2 amendments.

1. Zonal representation

There is no need to change the present status as the spirit of integrated body of Neurological Society of India inclusive of Neurology, Neurosurgery and allied neurosciences will be adversely affected with the proposed change. The same shall be put up in the newsletter and then to be taken up in the General Body in December 2012. 2. Banning members from rival associations from holding NSI posts

After thorough detailed deliberations on the issue EC resolved that

F. The definition of rival / parallel / other neurosurgical bodies was not clear and it could not be clearly defined. It

needs further deliberations with more inputs.

G. The phrasing of the constitutional amendment proposed was not in proper shape and hence decision to send

back the amendment to Dr V G Ramesh for rephrasing was taken

H. The EC had decided unanimously that no NSI EC member can hold any EC post in any other organization of

neurology / neurosurgery / allied while serving the term with NSI. This will be put as mandatory clause when

nominations for the post will be published.

I. If an NSI EC member subsequently becomes an EC member of a rival organisation then he will automatically be

stripped of his NSI EC post.

J. The above decision will not be applicable in retrospect.

2012/April/MTEC/20 - Letters to be discussed / read

The Secretary informed about the letter written by Dr V K Jain regarding the mandatory registration of State / City Neuro

Clubs / Societies with the Neurological Society of India as the conferences are given to these regional societies.

Consensus was reached to make intensive campaign regarding above matter through personal contacts and other

available means.

The secretary then read a letter by Dr Ashok Panagariya regarding Integrated approach towards training & teaching in

neurosciences for conducting CME and teaching programmes for PG Students and young scientists. The letter was

welcome by all members and reemphasis on the subject was well appreciated in the interest of comprehensive training in

Neurosurgeries.

The Secretary then read a letter from Thieme Publishers about „The Journal of Neurological Surgery‟ from Thieme

publishers at special rates. The publishers were requesting for the email addresses of the members of NSI. IT was

decided that the company should purchase database at the rate published and should contact individually without using

the NSI loop.

Letter from Dr Shekhar Kurpad Chairman, Membership Committee of CNS proposed for an increase in the membership

of CNS by NSI members. The EC was of the view that mass mailing can be done to all NSI members regarding the

membership of CNS. He also asked about collaboration between AASAN-NSI regarding conduct of CME programmes

during the NSI annual conference and also exchange programmes between the two societies. Discussions were made for

incorporating the same in the NSI Conference. A separate symposium is not possible for Delhi conference in 2012,

however a parallel session of NSI-AASAN is possible in the afternoon. A possibility of more space in Mumbai 2013

conference was discussed more deliberations are needed in this direction. Intimation to Dr Shekhar Kurpad to be made.

A letter from Dr Manoj Tewari regarding archives issue was read. The trailing mails on this issue including Dr

Rajshekhars latest reply was tabled and it was decided that the new publication which has taken over Medknow has to be

contacted for updating the e-archives in the best possible way. Same shall be communicated to Dr Manoj Tewari.

2012/April/MTEC/21 – AASAN- NSI Collaboration

There was a discussion in the meeting regarding increased interaction between AASAN and NSI on an annual basis and

not just as a one off event. One suggestion was the participation of an AASAN member (resident or junior faculty) in the

award session of the NSI annual conference. The proposal is as follows:

AASAN will invite abstracts (with full papers submitted) for presentation at the NSI annual conference before June 30th

every year from eligible AASAN members

The committee to discuss the criteria will be formed between NSI & AASAN executive. NSI will waive registration fees for

the conference and provide accommodation during the conference.

The awardee will be allowed to make an Oral Presentation (12 minutes + 3 minutes discussion) during the Award Papers

session on Day one of the conference.

2012/April/MTEC/22 - Awards & Orations for 2012

The Secretary informed the EC about previous orators for Dr Jacob Chandi Oration (once in two years) and Dr RG Ginde

Oration (once in three years) which are due in 2012 :

The decision taken were as follows.

Dr Jacob Chandi Oration be awarded to Dr Majid Samii, Germany and

Dr RG Ginde Oration to Dr Yong-Kwang Tu, Taiwan.

2012/April/MTEC/23 - Treasurer‟s Report

Dr. Deepu Banerjee presented the Treasurer Report. He thanked Dr. Deo Pujari for doing an excellent job for the last 3

years. After December national conference in Bangalore, total new members joining NSI were 87 out of which life

members were 27 (NS = 25 (Neurosurgeons) , NP = 2 (Neurophysician)) and associate members were 60. Dr. Deopujari

informed that from 1st of April 2012 new rates of the membership will be incorporated.

*Major Expenditure

1) Payment made for CME book Rs 5,26, 473 (byward books).

2) Subscription fees WFNS World Federation of Neurosurgical Societies – Membership fees for 1109 NSI members

(1109 X USD 8 = USD 8872 + bank charges ) = INR 4, 39, 138 /-

3) Money paid for orations (Bangalore Conference 2011):

Prof. Broggi Rs 33509 (EURO 500) Italy Oration

Prof. Servadei Rs 33509 (EURO 500) Italy Oration

Total Rs 67018 Inclusive Bank charges

4) Travelling Fellowship Paid To Residents And Young Neurosurgeons (After Bangalore conference 2011) :

Sr. No. NAME AMOUNT DEPARTMENT DETAILS

1 Dr Rajkumar Gandhi Rs 4230 Dept. of Neurosurgery, Govt. Stanley Medical College, Chennai

TRAVELLING FELLOWSHIP

2 Dr K Sivakumar Rs 4540 Dept. of Neurosurgery, Madurai Medical College, Madurai

TRAVELLING FELLOWSHIP

3 Dr H M Baba Dhoulath Khan Rs 4540 Dept. of Neurosurgery, Madurai Medical College, Madurai

TRAVELLING FELLOWSHIP

4 Dr N. Arun Kumar Rs 4540 Dept. of Neurosurgery, Madurai Medical College, Madurai

TRAVELLING FELLOWSHIP

5 Dr N Saravanan Rs 2500

Department of Neurosurgery, Madras Institute of Neurology, Madras Medical College, Chennai - 3

TRAVELLING FELLOWSHIP

6 Dr S. Jothikumar Rs 2500

Department of Neurosurgery, Madras Institute of Neurology, Madras Medical College, Chennai - 3

TRAVELLING FELLOWSHIP

7 Dr A Sendil Kumar Rs 2500

Department of Neurosurgery, Madras Institute of Neurology, Madras Medical College, Chennai - 3

TRAVELLING FELLOWSHIP

8 Dr. Manoranjitha Kumari Rs 2500

Department of Neurosurgery, Madras Institute of Neurology, Madras Medical College, Chennai - 3

TRAVELLING FELLOWSHIP

Total Rs 27850

5) Nurses travelling fellowships (After Bangalore conference 2011) :

1 Neuro-nurse Mrs J Revathy Rs. 3000 TRAVELLING FELLOWSHIP

2 Neuro-nurse Mrs Angela Gnanadurai Rs. 5200 Kerala TRAVELLING FELLOWSHIP

Total Rs 8200/-

6) Awards at Bangalore Neurocon 2011 :

1 Dr Kumbhar Kartik Rs 5000 AWARD

2 Dr Shejoy P. Joshua Rs 5000 AWARD

3 Dr S.S. Dhandapani Rs 5000 AWARD

4 Dr Mazda Turel Rs 5000 AWARD

5 Dr Aliasgar V. Moiyadil Rs 2500 AWARD

6 Dr Anirudh Kulkarni Rs 2500 AWARD

7 Dr Deepak Kumar Singh Rs 5000 AWARD

8 Dr N. Arunkumar Rs 5000 AWARD

9 Dr M Ganesh Kumar Rs 2500 AWARD

10 Dr Deepak Agarwal Rs 2500 AWARD

Total Rs 40000

7) Paid to Neurological Society of India Rs 50, 000 /- to Secretary‟s Account.

8) Sponsorship received from SUN PHARMA Rs 1, 50, 000/- & receivable Rs 35, 628/- . Sun Pharma also sponsored

Lunch, Dinner, Audiovisual, Printing & Faculty, Student Stay for 1st NSI – Education Cell, Mumbai. (Traveling

expenses paid for PG students = Rs 1, 03, 900 /- , Traveling expenses paid for National Faculty = Rs 79, 127 /-,

*Miscellaneous = Rs 2000/- )

9) Book keeping and other matters related to Finance :

*Bank A/C :

1) HDFC (opened mainly for payment gateway)

Current Balance: Rs 1, 13, 094 /- (till 31/12/2012)

2) IOB (BH extn Marine lines)

Current balance : Rs 2010179/- (11/04/2012)

3) Secretary A/C in Vellore, 4) Neurology India A/C in Hyderabad, 5) SBI, New delhi?

*Investments

1. FD in HDFC Bank Rs 10, 00, 000/- (Rs Ten Lakhs) - expires on 18/04/2013 (DOC :- 2/4/2011)

2. Deposit Investment in HDFC ( 15 lacs, reinvested as Rs 16,72,661/- + Rs 20, 00000 /- Deposited this year)

3. RBI Bonds and remaining amount and FD‟S (C/o Mr O P Mishra, Delhi)

Rs,10,00,000/- (Rs Ten Lakhs), expires on 05/01/2012 to be redeemed and reinvested.

Rs,10,00,000/- (Rs Ten Lakhs), expires on 17/12/2013

Rs. 5,00,000/- (RS. Five Lakhs), expires on 04/09/2014

4. FD‟s :- in Indian Overseas Bank (IOB, Mumbai ) from RBI Bonds.

Rs 50, 00, 000/- (Rs Fifty Lakhs) expires on 10/11/2012 (DOC :- 28/2/2011)

Rs 10, 00, 000/- (Rs Ten Lakhs) expires on 10/11/2012 (DOC:- 28/02/2011).

10) Received share of income of Rs 15, 00, 000/- from Neurocon 2011 at Bangalore in December, 2011 and Rs 12,

83, 825 /- in March 3, 2012, profit to be received.

The EC was unanimous in applauding the kind gesture of Dr Sampath Somanna the organizing secretary

Bangalore NEUROCON 2011 for extending generous contribution towards NSI as mentioned above.

2012/April/MTEC/24 - Editor‟s Report

The secretary informed the house that due to unavoidable reasons Dr J M K Murthy could not be personally present but

has sent his report. The report was then read and approved.

Report :

Neurology India 2011 – Performance

Total number of submission in the year 2011: 1139

Number of submissions accepted for publication: 251 (22.3%)

Number of articles published till date (2011 submissions): 243 (97%)

Neurology India 2011 Volume 59

Total articles published: 303

Editorials: 20, Reviews: 10, Original articles: 69, Brief articles: 17, Case reports: 43, Letters to Editor: 103, Neuroimage: 9,

Correspondence: 29, Book reviews: 3

The ratio between original articles (including brief reports) and case reports is 2:1. Six topics of the issue were published

during 2011.

The expectation for the year 2010, the impact factor should be above 1

All the six issues in the year 2011 were published in time.

Neurology India 2012 – Performance till date

Total number of submissions till 21-4-2012: 339

Number of submissions accepted: 27 (8%)

Number of article in peer-review and under revision: 68 (20%)

Number of submissions found not suitable for publication: 244 (72%)

Finances

The total expenditure for publication and posting of Neurology India for the year 2011 was Rs 22,36,968/-. Only Rs

5,77,315/- were paid from the NSI accounts and the reset of the money Rs 16,59,653 was raised from the advertisements

and subscriptions. The pending bill to be paid to the publisher is Rs 1,27,825/-. The present bank balance is Rs

1,66,208.77/-

2012/April/MTEC/25 - CME Convener Report

Dr.V P Singh & Dr M D Nair jointly presented the CME Report. They informed that the video session will not be a part of

the CME this year. They proposed to start a lunch symposium. Instructions for the speakers were also discussed and the

same will be duly circulated to the concerned individuals. Dr V P Singh informed that a decision was taken that the

speakers who have given their talk in the last 3 years will not be given a lecture in this year CME. The tentative scientific

programme was presented in the meeting and accepted.

2012/April/MTEC/26 - Webmaster‟s Report

This is a transition phase between previous webmaster Dr V Rajshekhar and present webmaster Dr Sarat Chandra. The

intricacies and delicacies of the issues involved were identified for smooth changeover. More interactive website along

with altered facsimile of the website was presented by Dr Sarat Chandra and was accepted by the EC. However it is going

to take time. The issues involved with vendor were also discussed.

2012/April/MTEC/27 - Joint Meetings with foreign societies

The secretary raised the issue of some members as to what were the criteria of arranging joint meetings with foreign

societies. It was clarified that these meetings were taken up by members on individual basis with prior information and

approval of the president of NSI. The EC and general body is always taken into confidence.

2012/April/MTEC/28 - Report of Education Committee

Dr. C E Deopujari, presented the Educational Cell report as a Convener. The first post graduate course was conducted at

the Bombay Hospital on 3rd

and 4th February, 2012. 31 final year students participated and in this instructional course,

there were lectures followed by mock exam where 7 national faculties and 12 local faculties helped us as a teachers and

examiners. The program was considered useful by the students and the faculties.

The 2nd

course of the year will be conducted in Vellore on 25th and 26

th August, 2012 and the next February course has

been confirmed at Delhi, while PGI Chandigarh and GB Pant Hospital have also shown their willingness to hold further

courses.

The 1st Hands on Workshop of NSI is scheduled in Mumbai from April 20-21, 2012. This course was conducted at

Ethicon Biosurgery Lab for microvascular anastomosis on 1st day with and 2

nd day endo and microsurgical cadaver

dissection course was at Sir JJ Group of Hospitals and Grant Medical College, Mumbai.

10 students from all over India were selected on first come first served basis. The workshop faculty for first day consisted

of Dr. Deepu Banerji, Dr. Vikram Karmarkar, Dr. Vinita and Dr. Deopujari and on the 2nd day the course directors were

Dr. Palande, D.Vernon Velho, Dr. Deepu Banerji, Dr. Vikram Karmarkar, Dr. Anand Subrahmanyam, Dr. Suresh

Sankhla and Dr. Deopujari. The next course will be in Chennai on 28th and 29

th of July under the leadership of Dr.

Shridhar and Dr. Rajshekhar.

2012/April/MTEC/29 - Fellowships available / Speciality fellowship offer

Following are the 5 applicants who have applied for the Fellowship

1) Dr. Arun Oomen, Kottayam Medical College, Kottayam 2) Dr. J Srinivas, Nizam‟s Institute, Hyderabad 3) Dr. Harsimrat Sodhi, PGIMER, Chandigarh, Punjab. 4) Dr. Anand Dank, Bangalore 5) Dr. Parthasarathi Datta, Kolkata.

They are being processed and will start later this year and we will have facility for 10 such fellows every year from next year

2012/April/MTEC/30 – Neurocon 2012

Discussions on the planning of scientific programme of Neurocon 2012 were then taken up. It was informed to the council

that the abstract submission will start on 1st

of June and will close on 31st

of July midnight. Only online submission is

valid. It was decided to start a short paper presentation of 3+1 minutes and flash presentation. The scientific committee

chairman will incorporate these decisions in coming meeting and will duely communicate to presenters. Last date for

finalizing of the scientific programme will be 15th October. Formation of Scientific Committee was discussed. Public

Awareness Lecture was then discussed. The topic for the same was decided as Epilepsy & Women. A note of direction to

organizing secretary for dignified evening programmes was clubbed during discussion on this agenda.

2012/April/MTEC/31 - Update on Liaison committee

The EC re-enforced its previous decision of approaching MCI for including study of neurosciences at MBBS level and PG

level. The update on this issue has to be taken from Dr Indra Devi Prof Neurosurgery NIMHANS Bangalore.

The importance of liaisoning with other Asian countries / SAARC countries was discussed. Discussion was done to

incorporate them in NSI. It was discussed to invite them to present papers in the annual conferences.

Presidents Paper

A paper by President as NSI initiatives was put for discussion which was vast comprehensive and meaningful. The

members were appreciative of the teaching programmes, workshops and fellowships. The interaction at various levels

with neighbouring countries ie SAARC and Non SAARC nations were accepted as important agenda on NSI initiatives.

The awareness programme regarding Neurological health and diseases should not only be based on media but a

direction was laid down to more focused audience ie IMA & GPs. The NSI should not sit back on its social responsibility

towards people at large. It has to be the front runner for the campaign for wearing helmet and using seat belt during

driving.