Minutes of P&C Meeting #4 - South Perth Primary …southperthps.wa.edu.au/wp-content/uploads/PC-Minutes-15...2019/05/15 · Traffic Management - Kiss and Wave Signage AD submitted

Minutes of P&C Meeting #4

Attendees:

Apologies:

Louise Lavery (LLa) joined the meeting by phone at 9.20pm

Meeting Type: General Committee Meeting Recorded By: Kathryn van Bueren

Meeting Date: 15/05/2019 Chaired by: Alana Dowley

Meeting Number: 4 Start Time: 7:35pm

Location: South Perth Primary School Library Finish Time: 9:30pm

Alana Dowley (AD) Kathryn van Bueren (KvB) Melinda Williams (MW) Karen Owens (KO)

Angela Lowden (AL) Sam Taylor (ST) Stephen Lau (SL) Cecilia Benitez (CB)

Livia Faulkner (LF)

Marie Stoner (MS) Lanny Leman (LaL) Yee Tching Liu (YTL) Stephanie Cook (SC)

Leanne Willoughby (LW)

Item Business Moved; Seconded Action

WELCOME – Alana Dowley

1. ACCEPTANCE OF PREVIOUS MINUTES Acceptance of previous minutes 13/03/19 with amendments as follows: 1.Typing mistake in Attendees name 2. In 2.4 Playground Plans - ST and KO advised that safety and risk management is a high priority for the school (not

that it is the school’s No 1 priority).

MW;AD

Minutes General Committee Meeting #4– 15/05/2019 Page of 1 8

South Perth Primary School P&C Association

2. BUSINESS ARISING FROM THE MINUTES (13/03/19)

2.1 Fundraising Calendar MW delivered the report attached to the minutes. 1. The Election Day BBQ and Cake Stall this Saturday still requires more volunteers. A notice will go out via the Class Reps tonight. The stall will be until 3pm or sold out. It was decided price of goods on the day will be: Soft Drinks/Water $2 Sausage in a bun $3 Bacon and Egg rolls 5$ CB advised the coffee van will donate 50c from every coffee sold to the P&C

2. Date of Christmas Markets - Tuesday 10th December

3. Proposed Read-A-thon to coincide with Book Week - Term3, Week 6: 19-24th Aug.

4. Possible Father’s Day BBQ after school on the Friday before Father’s day - 30th August

The Fundraising Comiitee will hold another meeting before the next P&C meeting to discuss these events.

MW

MW

2.2 Playground Plans The Playground Upgrade feedback Results are attached to the minutes.

AD summarised the results as overwhelmingly positive. Mushroom seating - mixed response Early childhood area - very positive although carved animals are a bit confusing Concrete arches - negative on safety and supervision Steel pole Forest - mixed response Solid Tunnel with viewing Platform - positive response



2.3 Audit

Carried forward to next meeting when Marie and Lanny are present.

A Connect notice still needs to go out asking for any volunteers who can do an Audit/Review.

Exact requirements need to be determined and communicated to the school community.

MS,LaL

2.4

2.5

Uniform Shop - Exclusive Supplier Contract

AD reviewed the Exclusive Supplier Contract and found there were no problems.

YTL has been advised and will go ahead with the contract.

Traffic Management - Kiss and Wave Signage

AD submitted the report (email trail) attached to the minutes.

AD still waiting on a response from the City of South Perth. AD following up at regular intervals.

YTL

AD

3 CORRESPONDENCE

15/3/19 Entertainment Book - Posters and Early Bird Vouchers 11/4/19 Entertainment book - Fundraising Guide

15/5/19 WACCSO letter regarding there is no district Representative our area - Canning North.



4 REPORTS

4.1 Principal’s Report KO delivered the report attached to these minutes. 4.1.1. Transperth Bus Stop - KO advised the school was not notified that the bus stop was being removed on the north side of Angelo Street. Children now have to cross two roads to get to the nearest bus stop, one of which has no attendant. It was proposed to draft a letter to Transperth and the City of South Perth outlining the dangers to students and sending a copy to St Columba's Primary School who may wish to jointly sign the letter as they are also affected. Motion carried at end of meeting. 4.1.2. KO tabled a hard copy of the school report for 2018. 4.1.3 School Musical - Proposed to be held in early Term 4. 4.1.4. School Website - P&C minutes to be updated on the website. KvB to send Julie Murdoch a copy of the minutes from 2018 and the current year.

AD,MS

KvB

4.2 Treasurer’s Report- CB delivered the reports attached to these minutes Expenditure - $500 for Walk to school breakfast Motion to roll over term deposit at end of meeting.

4.3 Reports Tabled

4.3.1 President’s Report - no report given

4.3.2 Parent Rep Coordinator - no report given

4.3.3 Uniform Shop - already discussed Exclusive Supplier Contract. EFTPOS machine - carried forward to next meeting. Need more information on costs and options before making a decision.

LaL



4.3.4 Fundraising Committee - already discussed

4.3.5 School Banking - no report given - leave Rep position vacant. Still waiting for advice from the Department of Education on School Banking. It was agreed while the Commonwealth Bank still has a branch in South Perth then we are happy to do School Banking with them.

4.3.6 School Lunches - The Canteen Report was submitted by LaL:

- Everything seems to go well.3 Volunteers Jenny Prentice, Rasha and Sasitorn Ann.

- There’s minor issues with cold food in hot storage once, and some missing items but those have been dealt with.

4.3.7 Traffic Management - The P&C agreed for AD to continue to liase with the South Perth Council regarding the kiss and wave signage for Forrest Street.

4.3.8 WACCSO - no report given

4.3.9 Grounds Committee - ST discussed the Playground Feedback Forms with the Grounds Committee and it was decided to go with the cheaper option of wood chips instead of the soft fall option - this would save approximately $35,000. The surface can always be changed in the future when more funds are available. Other general comments were that items in the early childhood area would also be suitable for bigger kids in the main playground area. The focus to start is on the Pre Primary and Early Childhood area. ST will talk to 3 providers to get quotes and see where we can get the best value for our money. Motion carried at end of meeting.

Jump Pits - ST advised the jump pits on the oval need work and the run up to one of the pits is very uneven.

It is proposed to hold a busy bee in Term 2 to dig out 1 pit and create one big pit. The work needs to be done before the beginning of Term 3 for the Faction Carnival. If the P&C approve the busy bee as an event then the event will be covered by our insurance. Motion carried at end of meeting.

4.3.10 School Board - Report filed in Principal’s Report. KO to continue to report back to the P&C on the activities of the School Board.

AD

ST

KO



5 General Business

5.1. EFTPOS machine - carried forward to next meeting.

5.2 Solar Panels - A budget proposal for installing solar panels was obtained by AD and is attached to the minutes.

While everyone is in general support of installing solar panels and saving on electricity bills, more work is required to determine the suitability and cost savings of the proposal. The existing solar panels were installed in 2006 and do not provide any electricity and need to be removed/decommissioned. KO advised the Department requires an initial assessment/review by an Electrical Engineer at a cost of $5,000. KO to follow up with the Department.

The P&C thanked AD for her work in obtaining the proposal.KO

6 Other Business 6.1. School Board Rep - KO

6.2 Entertainment Book Rep - KvB. We have sold 18 digital subscriptions and 11 print books to date. KvB to give MW a few books and posters to sell them at the Election Day BBQ.

6.3 School Banking Rep - already discussed

6.4 P&C member for Sponsorship sub-committee.

Committee meets on an as need basis after school at 3.15pm. It is expected only 1 or 2 more meetings are required before finalising the policy. Sponsorship is only being sought for the Christmas Markets and the School Production. Offer is open for any P&C member to attend.

Leave position vacant for now.

MW requested a copy of the draft policy from KO.

KvB

KO



7 7. Other Business

7.1 Popcorn Friday - LF is going to do Popcorn Friday at lunchtime this Friday and see how she goes before deciding to continue. LF trying to source donations for popcorn and popcorn bags. LF to write a letter to suppliers requesting for donations and stating our fundraising goal is the upgrade of the playground. Connect notice to go out tomorrow reminding students and parents of the event.

7.2 Walk to school Friday - this Friday. Connect notice to go out tomorrow reminding everyone of event. Thanks to Wendy Nuttall, Philippa Gibbons and Livia Falkner for helping to organise this event.

LF

KO

8 Louise Lavery attended the meeting by phone at 9.25pm so that we have a quorum. The following Motions were then carried out:

8.1 MOTION: To approve the Budget amount of $50,000 to upgrade the playground. ST to get 3 quotes based on the preliminary plans.

8.2. MOTION: To write a letter to the City of South Perth, Transperth and St Columba’s Catholic Primary School regarding the removal of the bus stop on Angelo Street and the danger of kids crossing the road to access the new bus stop further down the street.

8.3. Term Deposit 1 of $50,000 matures on the 19 May 2019.

MOTION: To withhold $4,000 + interest (approx $400) to cover WACCSO fees and Chaplain costs and roll over $46,000 at the best rate available for up to 5 months.

8.4. MOTION: To hold a busy bee in Term 2 to fix the long jump pits on the oval.

AD;AL

MW;AD

MW;CB

SL;LLa

ST

AD,MS

LaL

9 Next meeting on Tuesday 18th June (Week 8) at 7.30pm in the Library Meeting closed at 9:30pm



Reports Tabled and Noted

Principal's Report (Karen Owens)

Treasurer's Report (Lanny Leman)

Traffic Management Report (Alana Dowley)

Playground Upgrade Feedback Results (Alana Dowley)

Fundraising Committee Report (Melinda Williams)

Beta Energy Solar Panels Proposal (Alana Dowley)


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Treasury Report15-May-19

2019 Events:1. Icypole Term 1 - Raised $372.502. Harmony Day - 22 Mar 19 - I receieved expenditure of $18.473. Mother's Day Stall - 10 May 19 - No status has been received4. Entertainment Book - No status

Upcoming Events to be discussed at meeting:1. Afternoon Tea - Shall this continue?2. Election Sausage Sizzle - 18 May 19 - Expenditure in 2016 election was $820 and raised almost $1,800. Will approve for expenditure of $1,000 for this year's sausage sizzle.3. Popcorn Friday ?4. Any other events?

Treasury:1. We need reports from Uniform Shop for report to ACNC. Report is due 30 Jun 19.2. Treasury & Uniform Shop reports need to be reviewed.3. Still waiting for Cecilia to get to the documents for account authority to the bank.4. Suggestion of getting an Efpos Machine (Leo or Albert) - Not discussed in 13 Mar Meeting

Term Deposits Report:1. Term Deposit 1 of $50,000 (2.1%) to mature on 19 May 2019. Need $4,000 + interest (~$400) withdrawned from Term Deposit to pay for WACSSO & Chaplain in Jun/July. We need more if there are more events than the specified above before 1 Sep 2019. We need to know what is the status for the playground. In regards to the future terms, there's a 2.3% for 5 months, or 2% for 3 months.2. Term Deposit matured on 25 Mar 2019 was topped up to $29,000 and reinvested for 5 months at 2.45%. To mature on 1 Sep 2019.

This page is intentiionally left blank

Start Date 1-Mar-19 End Date 9-May-19

P&C Transaction Account - Opening Bank Balance as at 01 Mar 2019 5,652.27$

Row Labels Description AmountExpenditure 451.12-$

15-Mar-19 Bank Charges 1.10-$ 25-Mar-19 Icypole 140.00-$ 15-Apr-19 Bank Charges 0.55-$ 5-May-19 Icypole 91.00-$

5-May-19 Harmony Day Tea Coffee 18.47-$ 9-May-19 Float 200.00-$

Revenue 16,822.93$ 8-Mar-19 Icypole 54.60$ 14-Mar-19 P&C Voluntary Contributions 16,084.00$ 20-Mar-19 Icypole 173.00$ 22-Mar-19 Icypole 133.00$ 29-Mar-19 Icypole 134.00$ 1-Apr-19 School Banking Commissions 99.00$ 5-Apr-19 Icypole 108.90$

5-Apr-19 School Banking Commissions 36.43$ Transfers 18,948.56-$

3-Apr-19 Transfer to Term Deposit 18,948.56-$ Grand Total 2,576.75-$ 2,576.75-$

Closing Balance as at 09 May 2019 3,075.52$

Term Deposit xx8830 - to Mature on 19 May 19 (@2.1%pa)19-Jul-18 Opening Balance 39,280.77$

19-Dec-18 Interest on Maturity $ 411.64 19-Dec-18 Transfer from General Cheque Account $ 10,307.59 50,000.00$

Term Deposit xx9382 - to Mature on 1 Sep 19 (@2.45%pa)25-Dec-18 Opening Balance 10,000.00$ 25-Mar-19 Interest on Maturity 2% - 3 mths 49.32$ 01-Apr-19 Interest 2.12$ 01-Apr-19 Transfer from General Cheque Account 18,948.56$ 29,000.00$

79,000.00$

All Bank Balances as at 09 May 2019 82,075.52$

add or less Other Transaction in Transit-$

Balance per P & C books 09 May 2019 82,075.52$

South Perth Primary School P&C AssociationBank Reconcilation and Report as at 09 May 2019

Less Funding Allocations

Row Labels Description Event Date Approved Sum Used Sum Remainder Amount Left to Completion

2018 Funding 7,000.00$ -$ 7,000.00$ 7,000.00$ 28-Mar-18 2019 Chaplain (blank) 7,000.00$ -$ 7,000.00$ 7,000.00$

2018 Event 4,600.00$ 2,277.64$ 2,322.36$ 2,059.46$ 20-Jun-18 School Disco 17-Aug-18 1,100.00$ 637.10$ 462.90$ 200.00$ 5-Sep-18 Art Auction 12-Oct-18 3,500.00$ 1,640.54$ 1,859.46$ 1,859.46$

2019 Funding 60,500.00$ -$ 60,500.00$ 60,500.00$ 19-Mar-19 Walk/Cycle Breakfasts (blank) 500.00$ -$ 500.00$ 500.00$

WACSSO Fees (blank) 1,000.00$ -$ 1,000.00$ 1,000.00$ Year 6 Graduation (blank) 1,000.00$ -$ 1,000.00$ 1,000.00$ 2020 Chaplain (blank) 7,000.00$ -$ 7,000.00$ 7,000.00$ 2019 Production (blank) 1,000.00$ -$ 1,000.00$ 1,000.00$ Playground (blank) 50,000.00$ -$ 50,000.00$ 50,000.00$

Grand Total 72,100.00$ 2,277.64$ 69,822.36$ 69,559.46$

Total Funds Available as at 09 May 2019 12,516.06$

SPPS P&C 2019 - Financial Statement - as at 09 May 2019

January February March April May June July August September October November December SurplusTD1 xx8830 ($50,000) 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ -$ TD2 xx9382 ($10,000) 10,000.00$ 10,000.00$ 10,049.32$ 29,000.00$ 29,000.00$ 29,000.00$ 29,000.00$ 29,000.00$ 29,000.00$ 29,000.00$ 29,000.00$ 29,000.00$ 19,000.00$ General A/C ($5,417.97) 5,542.27$ 5,652.27$ 22,089.77$ 3,384.99$ 3,075.52$ 3,075.52$ 3,075.52$ 3,075.52$ 3,075.52$ 3,075.52$ 3,075.52$ 3,075.52$ 2,342.45-$ Total ($65,417.97) 65,542.27$ 65,652.27$ 82,139.09$ 82,384.99$ 82,075.52$ 82,075.52$ 82,075.52$ 82,075.52$ 82,075.52$ 82,075.52$ 82,075.52$ 82,075.52$ 16,657.55$

Year to Date Revenue 17,110.87$ Includes Term Deposit Interests, but do NOT include transfers from Uniform Shop, and any transfers between accounts.Year to Date Expenditure 453.32$ 16,657.55$ Year to Date Uniform Shop Transfers -$

January February March April May Grand Total2019 Event 126.50$ 110.00$ 354.60$ 244.33$ 309.47-$ 525.96$

School Banking Commissions 126.50$ 110.00$ 135.43$ 371.93$ Icypole 354.60$ 108.90$ 91.00-$ 372.50$

Expenditure 140.00-$ 91.00-$ 231.00-$ Revenue 494.60$ 108.90$ 603.50$

Afternoon Tea 18.47-$ 18.47-$ Expenditure 18.47-$ 18.47-$

Float 200.00-$ 200.00-$ Expenditure 200.00-$ 200.00-$

2019 General 2.20-$ 16,082.90$ 0.55-$ 16,080.15$ Bank Charges 2.20-$ 1.10-$ 0.55-$ 3.85-$ P&C Voluntary Contributions 16,084.00$ 16,084.00$

2019 Transfer -$ 18,948.56-$ 18,948.56-$ Bank Transfers -$ 18,948.56-$ 18,948.56-$

Transfers -$ 18,948.56-$ 18,948.56-$ Grand Total 124.30$ 110.00$ 16,437.50$ 18,704.78-$ 309.47-$ 2,342.45-$

This page is intentiionally left blank

SPPS P&C Uniform Shop 2019 - Financial Statement - as at 10 May 2019

1-Jan-19 31-Dec-19Bal as at 1 Jan 2019 21,256.97$ Monthly Closing Balance 27,218.97$ 30,211.72$ 13,642.01$ 12,541.83$ 14,829.83$

Sum of Amount Column LabelsRow Labels January February March April May Grand Total

Revenue 5,962.00$ 8,238.00$ 2,373.00$ 2,056.00$ 2,288.00$ 20,917.00$ Internet Sales 2,659.00$ 2,380.00$ 880.00$ 484.00$ 939.00$ 7,342.00$ Cash Sales 3,303.00$ 5,858.00$ 1,493.00$ 1,572.00$ 1,349.00$ 13,575.00$

Expenditure 5,305.25-$ 18,882.71-$ 3,156.18-$ 27,344.14-$ Stock 5,305.25-$ 18,882.71-$ 3,156.18-$ 27,344.14-$

Transfers 60.00$ 60.00-$ -$ Transfers 60.00$ 60.00-$ -$

Grand Total 5,962.00$ 2,992.75$ 16,569.71-$ 1,100.18-$ 2,288.00$ 6,427.14-$

Uniform Shop - Opening Bank Balance as at 9 Mar 2019 30,939.72$

Row Labels Description Sum of AmountRevenue 5,989.00$

Internet Sales 1,954.00$ 12-Mar-19 Internet Sales 35.00$ 15-Mar-19 Internet Sales 104.00$ 19-Mar-19 Internet Sales 28.00$ 20-Mar-19 Internet Sales 114.00$ 22-Mar-19 Internet Sales 163.00$ 25-Mar-19 Internet Sales 56.00$ 28-Mar-19 Internet Sales 3.00$ 29-Mar-19 Internet Sales 28.00$ 01-Apr-19 Internet Sales 85.00$ 03-Apr-19 Internet Sales 56.00$ 04-Apr-19 Internet Sales 186.00$ 05-Apr-19 Internet Sales 87.00$ 30-Apr-19 Internet Sales 70.00$ 03-May-19 Internet Sales 167.00$ 09-May-19 Internet Sales 114.00$ 10-May-19 Internet Sales 658.00$

Cash Sales 4,035.00$ 19-Mar-19 Cash Sales 321.00$ 20-Mar-19 Cash Sales 506.00$ 26-Mar-19 Cash Sales 16.00$ 29-Mar-19 Cash Sales 271.00$ 04-Apr-19 Cash Sales 608.00$ 09-Apr-19 Cash Sales 642.00$ 12-Apr-19 Cash Sales 322.00$ 06-May-19 Cash Sales 1,349.00$

Expenditure 22,038.89-$ Stock 22,038.89-$

22-Mar-19 Permapleat InvOL400581 Choir Shirt 712.25-$ Spartan Inv373824 Polo 8,170.46-$

27-Mar-19 Spartan Inv373824 Polo2 10,000.00-$ 12-Apr-19 Permapleat 6150P1 Jacket 3,156.18-$

Transfers 60.00-$ Transfers 60.00-$

22-Mar-19 Error - School Fees Returned 60.00-$ Grand Total 16,109.89-$

Closing Balance as at 10 May 2019 16,109.89-$ 14,829.83$

Traffic Management Report - Email Trail from Alana Dowley

From: Alana Dowley [mailto:[email protected]] Sent: Wednesday, 1 May 2019 11:44 AM To: 'Rodney Markotis' <[email protected]> Cc: 'OWENS Karen [South Perth Primary School]' <[email protected]>; 'Kathryn & Brian van Bueren' <[email protected]> Subject: RE: Street signage and road marking at South Perth Primary

Rodney,

Please refer to the emails below to remind yourself of the subject matter and then can you provide me with an update? We have our next P&C meeting at South Perth Primary in a fortnight and so I would like to be able to report some progress at that time.

Regards,

Alana Dowley.

MB: 0403026455

From: Rodney Markotis [mailto:[email protected]] Sent: Wednesday, 20 March 2019 2:34 PM To: Alana Dowley <[email protected]>Subject: RE: Street signage and road marking at South Perth Primary

Hi Alana,

Thanks for confirming with the school.

Now we will complete the parking plan which will need to be authorised by various officers and forwarded to the works team for implementation. We would expect this process to take around 1 -2 weeks.

Regards,

Rodney MarkotisEngineering Technical Officer - Traffic

P 9474 0777 E [email protected]

Cnr Sandgate St & South Tce, South Perth WA 6151

mailto:[email protected]



From: Alana Dowley [mailto:[email protected]] Sent: Wednesday, 20 March 2019 10:41 AM To: Rodney Markotis Subject: RE: Street signage and road marking at South Perth Primary

Rodney,

I have now circulated the sign pictures to the P&C members and to the school Principal. All feedback has been very positive. Please let me know the next step in implementation.

Regards,

Alana Dowley.

MB: 0403026455

From: Rodney Markotis [mailto:[email protected]] Sent: Thursday, 14 March 2019 2:25 PM To: Alana Dowley <[email protected]>Subject: RE: Street signage and road marking at South Perth Primary

Hi Alana,

Thank you for meeting with me earlier today.

As discussed, the City of South Perth will review the parking throughout the street and implement the changes as mentioned such as further “No Stopping” line marking and replacing existing faded signs and line marking. Please see below image of the “Kiss and Drive” sign. This has been used at schools in the area and we have not had any issues with them. Please review and let me know if you think it will be suitable?

�




Thank you,




From: Alana Dowley [mailto:[email protected]] Sent: Tuesday, 12 March 2019 12:46 PM To: Rodney Markotis Subject: RE: Street signage and road marking at South Perth Primary

Confirming 9am at your office in Como. Alana.

From: Rodney Markotis [mailto:[email protected]] Sent: Tuesday, 12 March 2019 10:25 AM To: Alana Dowley <[email protected]>Subject: RE: Street signage and road marking at South Perth Primary

Hi Alana,

Would you be okay to meet on Thursday at 9:00am? Happy to meet at our office which is the City of South Perth – Operations Centre located at 199 Thelma Street Como. However, if you prefer to meet at the School then that’s fine.

Let me know your preference.

Thanks,









From: Alana Dowley [mailto:[email protected]] Sent: Monday, 11 March 2019 1:12 PM To: Rodney Markotis Subject: RE: Street signage and road marking at South Perth Primary

Rodney – If I could meet with you tomorrow 1:30pm at the South Perth Council building or if you are interested in coming up to site to speak at the scene then I could meet you at the school at the same time or at 2pm? Please just let me know. If tomorrow is not convenient then Thursday morning at about 9am is my next opening.

Regards,

Alana Dowley.

From: Rodney Markotis [mailto:[email protected]] Sent: Monday, 11 March 2019 8:46 AM To: Alana Dowley <[email protected]>Subject: RE: Street signage and road marking at South Perth Primary

Hi Alana,

Thank you for your correspondence received on Friday 22 February 2019 and below follow up email in relation to parking at South Perth Primary School. Please accept my apology for the time taken to reply. I have reviewed your request and generally concur with your comments. I would be happy to meet at your convenience to discuss the below concerns. I am available most of this week. Could you please let me know what days and times you prefer and I will schedule an meeting in.

Regards,








From: Alana Dowley [mailto:[email protected]] Sent: Tuesday, 5 March 2019 4:53 PM To: enquiries Subject: RE: Street signage and road marking at South Perth Primary

Dear City of South Perth,

Despite it being over a week since I sent the email below (and others with the relevant attachments), I haven’t received a call back at all. Can someone please be assigned this query?

Regards,

Alana Dowley.

MB: 0403026455

From: Alana Dowley [mailto:[email protected]] Sent: Friday, 22 February 2019 1:02 PM To: '[email protected]' <[email protected]>Subject: FW: Street signage and road marking at South Perth Primary

Dear City of South Perth,

I have been appointed the Traffic Management Rep on the P&C committee for the school and the committee has asked that I liaise with the Principal of the School and the City of South Perth to action concerns about the street signage and road marking around the school. We are in a position to help the City and the City can help us, to make the dropping off and picking up of our kids to and from school safer and less disruptive to the local residents. Our concerns relate to Forrest Street, which I believe is maintained by the City rather than Main Roads.

I will be sending you three emails with a few photos and they address the following concerns:

(a) Road marking for no-standing zones is worn almost entirely away in some places and it extends only ~50m down the street. It would greatly help the community if the worn markings were refreshed and the no-standing zones at the driveways and one street intersection on Forrest were marked where they are not currently marked.

(b) Some of the street signs for “No Standing” / “No parking” / “Disabled” / “Bus zone” are so sun-damaged that they are now unreadable. I will send you photos. These really need to be replaced.




(c) Position of signs: the signs are also positioned so that they are not readable by approaching traffic due to the fact that they are entirely perpendicular to the street and at least one is partly hidden by a street tree. Given that the signs are also very small (and the print is quite small), this has resulted in people paying little attention to the signs and pulling into the entire section along Forrest (including disabled parking and bus zones) and parking where they are not permitted. I will send you some photos that show the sign positions.

The P&C of the school would be interested in direct discussion with the City regarding the installation of alternative signage on the area of Forrest Street that is designated a no parking (drop off and pick up zone only). There are markings and signs but there are many parents who take no notice of the distinction between no parking and no standing. Now that the school has increased massively in numbers (we have reached 400 again in 2019), there is an increase in traffic and we need to ensure that all our new and old parents alike obey the road rules.

Our P&C and the school’s Principal would like to propose the installation of a new larger sign on the verge on the west side of Forrest Street (sponsored by the City of South Perth and the P&C of the school) with a South Perth Primary and City of South Perth logo that specially states:

Drop off / Pick up

5 minutes onlyMon – Fri

7:30-9am / 2:30-4pm

The P&C and the Principal believe that such a sign (along with a school run education campaign) will greatly assist traffic management around the school.

Could I please make a 15 minute appointment to discuss this with a member of your staff.

Regards,

Alana Dowley.

MB: 0403026455

SOUTH PERTH PRIMARY SCHOOL

Playground upgrade feedback results

A. Main Play Area – Map A

1. Map reference 1 (mushroom shape seating/steppers)

2. Map reference 2 (concrete arches)

3. Map reference 3 (coloured steel pole forest)

4. Map reference 4 (tunnel etc…)

Number of people who rated this item: 10Comments / Reasons

Like it! Neither Don’t like it!

1 2 3 4 5 Safety II Prefer flat top steppers I

III II II II I Prefer benches I



1 2 3 4 5 Safety III Prefer wooden I

II II IIII II Supervision I



1 2 3 4 5 Enjoyment I

IIII I III I I



1 2 3 4 5 Enjoyment I Prefer wood I (NB: Rio Tinto)

IIIIIIII I I Exercise I

5. Map reference – all areas (soft-fall surface)

Early Childhood Area B. Site Two – Kindy / PP edu-play (kitchen, cubby, timber seating)

6. Map references 1, 2, 4, 5 (kitchen, cubby, timber seating)

7. Map reference 3 (sand pit, log bridge, rock creek)

8. Map reference 8, 9 (musical equipment)

9. Map reference 10 (carved animals)



1 2 3 4 5 Like I Prefer woodchip III

IIIIII I I II

Other comments/questions?

Did we miss anything? Do you have any concerns?

Shade II Other suggestions: wobbly bridge, net swing, musical instruments, play kitchen, water way and pump, loose parts for creative play



1 2 3 4 5 Educational I

IIII II



1 2 3 4 5 Love water I

IIII II



1 2 3 4 5

IIIIII I



1 2 3 4 5 Safety I

I III II

10. Map reference - general (additional shrub planting)

C. Site Three – Angelo Street (planter beds and timber steppers)



1 2 3 4 5 Prefer maze planting I

I IIII I I



1 2 3 4 5

III III I

Other comments/questions / concerns/suggestions?

Suggestions: softfall here too, OSHClub involvement in vegetable garden

Project Proposal

for a 40kW Solar System

by

Beta Energy Pty Ltd

ACN 625 660 433

123 Campbell Street Rivervale, WA 6104

Tel: 0467 306 771

Mobile: 0423 058 078

May 6, 2019

1

COVER LETTER

To: South Perth Primary School

51 Forrest St, South Perth, 6151

Western Australia

Dear Customer,

Thank you for giving us the opportunity to submit this proposal for the supply of a 40kW solar system to be installed

at your premise as mentioned above.

The proposed system will help you achieve significant savings on your electricity cost and in the meantime contribute

to reducing CO2 emissions.

We have chosen well-known and reliable PV panels (Jinko Solar) and inverters (Fronius) for the system.

We can assure you to deliver a high-quality, reliable and easy-to-use system with specified warranty (see item 4

warranty).

We look forward to being your partner of choice. Should you have any questions on this proposal, please don’t

hesitate to contact us.

Sincerely yours

Joshua Letcher

Beta Energy Pty Ltd

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1. BASIC DESIGN

1.1 Scope of Work

This proposal includes the following scope of work as a basis for determining the pricing and project execution

plan:

⚫ Site survey

⚫ Application to distributor for connection approval

⚫ Site preparation (not including disassembling the existing solar systems)

⚫ Basic and detail engineering designs

⚫ Install and commission the PV panels, inverters and wiring.

⚫ Labels and all required items and sundries to complete the installation

⚫ Rubbish removal and site cleanup

1.2 System Sizing

Based upon the Electricity Account Details (invoice No. 110116307), we have come to the followings:

1) We estimate that about 234wkh is used from 8am to 5pm every week day from 05th Feb to 04th March.

2) A 40kw solar system will generate average 176 kwh/day through a year.

3) A 40kw solar system will generate about 270 kwh/day in summer.

So, we conclude that a 40kW solar PV system will be suitable for your daily electricity demand and give the best

return on investment. The overall solar energy self-utilization percentage is 86.7%. (based on bill from 05th

Feb to 04th April.)

1.3 Selection of System Components

PV panels

Brand: Jinko Solar 330W Polycrystalline

Model: JKM330P-72

Quantity: 120

Total capacity: 39.6 kW

Features:

✓ IP67 junction box for long-term weather endurance

✓ Heavy snow loads up to 6000 Pa, wind load up to 4000 Pa

✓ Salt mist, ammonia and blown sand resistance, for seaside, farm and desert environment

JinkoSolar is a global leader and world largest solar panel manufacturer in the solar panel industry. JinkoSolar

distributes its solar products and sells its solutions and services to a diversified international utility, commercial and

residential customer base all over the world. They are a market leader in Solar PV manufacturing with the most amount

of MW shipped in 2018 to date. JinkoSolar are a globally renowned Tier 1 Solar Panel brand and have built a vertically

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integrated solar product value chain. With an integrated annual capacity of 9 GW for silicon ingots and wafers, 5 GW

for solar cells, and 9 GW for solar modules, as of June 30, 2018.

JinkoSolar has over 12,000 employees across its 6 productions facilities globally, 15 oversea subsidiaries in Japan (2),

Singapore, India, Turkey, Germany, Italy, Switzerland, United States, Canada, Mexico, Brazil, Chile, Australia and

United Arab Emirates, and global sales teams in United Kingdom, Bulgaria, Greece, Romania, Jordan, Saudi Arabia,

Egypt, Morocco, Ghana, Kenya, South Africa, Costa Rica, Colombia, Panama and Argentina.

.

Inverters

Brand: Fronius

Model: Symo 15kW three-phase

Quantity: 2

Capacity: 2x15 kW

https://www.google.com.au/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=2ahUKEwjc6azS6aPdAhXVMd4KHUwWC0oQjRx6BAgBEAU&url=http://www.fronius.com/en/photovoltaics/products/all-products/inverters/fronius-symo/fronius-symo-20-0-3-m&psig=AOvVaw1jucuGY0_ADko4yf8GeDTt&ust=1536235534945557

4

Founded in Austria in 1945, Fronius has over 65 years experience producing innovative and intelligent power

storage solutions. Originally a manufacturer of battery chargers, transformers and welding equipment, they’ve

spent the last 20 years developing and manufacturing solar inverters and monitoring equipment, including solar

battery chargers. Fronius inverters have become a benchmark in the field, with the Galvo and Symo inverters

receiving the 2013 Plus X Award for High Quality, Functionality and Ecology. The Galvo inverter was also named

the best product of the year for 2013. Earlier awards include an Austrian prize for innovation for the Sunrise solar

inverter in 1997, and the Solarix standalone sine-wave inverter in 1991. Their IG inverter range won the Frost &

Sullivan Best Practices Award in 2008 and is only just being phased out after 15 years in the field.

Mounting kits

Brand: All Star Solar Solution

Quantity: 120

All Star Solution is a leading manufacturer of PV panel mounting systems that have been created with the

combined ability of PV research and development, manufacturing facilities, and sales and installation.

Since 2015, they have had a strong focus on improving the installation experience of a PV System. They are

committed to the continuous improvement of their products, to bring a product that maintains strength and improves

the installation efficiency.

They invest heavily in R&D and are dedicated to their professional service. They pride themselves on taking their

customer’s needs into consideration for everything that they design. It is this approach that makes All Star a

favoured partner.

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1.4 PV Panel Layout

To Be Designed

Upon Inspection

6

2. PRICING

Note: ⚫ GST is included.

⚫ SRES government rebate has been deducted.

⚫ Cover all items in the Scope of Work.

Scope of Work

1. Site Survey

2. Western Power application and approval

3. Site preparation (not including disassembling the existing solar systems)

4. Basic and detail engineering designs

5. Install and commission a 40kW solar system (PV Panels, Inverters and Wiring)

6. Labels and all required items and sundries to complete the installation

7. Site clean-up and all after-installation rubbish removal

7

3. FINANCIAL ANALYSIS

We have examined the Electricity Account Details (invoice No. 110116307) and determined that 86.6% of the solar

produced power is consumed by the customer’s daily electricity usage. Beta Energy provides a 20 years financial

analysis as part of the proposal.

The Estimated yield from 39.6kw Solar PV System is 176 kWh daily (Perth average solar production is 4.4Kwh

per day according to the Clean Energy Council’s estimate).

The average electricity tariff is $0.26 exclusive GST Electricity Account Details (invoice No. 110116307)

3.1 Key Assumption

• Energy saving calculated is based on current tariff price with an electricity price increment of 3%.

• The insurance Premium. is 0.5% of investment.

• The inflation rate is 2% per year.

• The system will have a system degradation of 0.5% per year.

Project Financial Analysis Parameter

General Information Setup Cost

Nominal Power (KWP) 39.6 Price (Per KWP) 631.2

Annual Yield Per KWP(KWH/KWP) 1606

Degradation(%Year) 0.5

Feed in Tariffs Running Cost

Price(AUD Per KWH) 0 Insurance Prem.(%) 0.5

Inflation rate %/year 2

Own Consumption Tax

Own Consumption Rate % 86.6% Tax rate 30%

Electricity Price Projection (per year) 3%

8

3.2 Financial Analysis Overview

Total taxable income in 20 years is AUD 337,201.

The payback period before tax is 1.66 years.

Detail results are presented in Graph 1: Income Allocation and Graph 2: Net Income Analysis

Financial Analysis Summary: Nominal power (kWp) 39.60

Purchase value (AUD) 25,000.00

Taxable income1 (AUD) 337,201.21

Net income (AUD) 236,040.85

IRR before tax (%) 0.60

IRR after tax (%) 0.43

Payback period before tax (year) 1.68

Payback period after tax (year) 2.35

Graph 1: Income Allocation (20 years)

236,040.85

101,160.36

3,037.17

Net income (AUD) Tax (AUD) Insurance(AUD)

9

Graph 2: Net Income Analysis (20 years)

4. WARRANTY

We would like to provide the following warranty arrangement for this project subject to the terms and conditions

below:

⚫ Workmanship warranty: 5 years

⚫ Equipment inverter performance warranty: 5+5 years

⚫ Equipment solar panel product warranty: 10 years, and performance warranty: 25 years

Should warranty issues occur, we are committed to resolving these in the shortest possible time, with a

commitment to address any issue within ten (10) working days. Simply call us and we will arrange to return to

your premises to review the installation and correct any issues present.

Terms and Conditions

General Terms

We warrant that we will repair or replace (at our option) the Products or any part thereof, if such Products are

faulty or defective in manufacture or materials for a period of 10 years from the date of purchase.

We will endeavor to replace Products with identical products. However, due to technological advancements, that

Product may not be available. In these cases, we will supply another type of product of at least the same value

and standard, although the replacement product may be a different size, shape, colour and/ or capacity. Due to

technical advances it is possible that replacement parts or components may not be compatible with the other

components already installed. Any costs relating to the incompatibility of systems is not covered by this Warranty.

This Warranty only covers repair or replacement of the defective Products. It does not cover:

◆ any costs incurred by the end-user in normal or scheduled maintenance of the Products; or

◆ subject to any law to the contrary, any damage to property, personal injury, direct or indirect loss,

consequential losses or other expenses arising from breach of this Warranty. Any end-users concerned

with this exclusion should consider the “Important Note: Australian Consumer Law” above.

Conditions

This Warranty is subject to the following conditions:

◆ Where a Product or part thereof is replaced or repaired under this Warranty, the balance of the original

Warranty will apply. The replacement product or part(s) do not carry a new voluntary warranty.

◆ The Products must have their original serial number and rating labels intact and readable.

◆ This Warranty does not extend to any Products that have been completely or partially disassembled.

◆ The terms of this Warranty cannot be amended except in writing by one of our authorised officers.

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◆ This Warranty only applies to Products purchased by an end-user in Australia from us directly.

◆ Any warranty claim under this Warranty must meet the requirements set out below in the “How to Make a

Warranty Claim” section below.

◆ There must have been a permanent connection to the Internet and product registration on our server.

◆ There must have been a commissioning report signed by the end-user and the installer for product

commissioning and handling instructions

Exclusions

This Warranty will not apply to a defect or fault to the extent to which it arises:

◆ due to operation, use or maintenance of the Products otherwise than in accordance with instructions provided

by us or without reasonable care (including failure to maintain/ clean the Products in accordance with

recommendations in instruction/ operation manuals);

◆ due to accidental damage, theft or vandalism, or use of the Products for a purpose or in environmental

conditions for which the Products were not designed or sold, or use of the Products outside the specified or

normal operating ranges for such Products;

◆ as a result of changes which occur in the condition or operational qualities of the Products due to climate or

other environmental influence, foreign material contamination (e.g. dirt, smoke, salt, chemicals and other

impurities), water entry, exposure to excessive heat or solvents or because of use of the Products with

insufficient ventilation (in particular the maximum temperatures according to the operating manual), exposure

to strong vibrations, exposure to a strong magnetic field or damage as result of an act of God including but

not limited to storms, fires, floods and lightning strikes;

◆ from normal wear and tear or when replacement or repair of parts would be part of normal maintenance or

service of the Products or where the damage is only to surface coating, varnish or enamel;

◆ as a result of repairs, alterations or modifications to the Products which have been performed by a third party

not authorised by us;

◆ from the use of any spare parts not manufactured, sold or approved by us in connection with the repair or

replacement of Products; or as a result of the interconnection of the Products with products of another

manufacturer; or as a result of any other defective or malfunctioning parts in the system into which the

Products have been installed; or

◆ other damages not affecting energy generation and which are of a visual nature (e.g. surface scratching).

This Warranty does not apply to damage caused by continued use of the Products after it is known, or would have

been known with regular servicing, it is defective.

How to Make a Warranty Claim

If a Product fails within the warranty period, the end-user must stop using the Products or the system in which the

Products are installed as the case may be by isolating the Products from any energy source, make a claim as soon

as possible and follow all directions provided by us, or our representative or agents.

To make a warranty claim under this voluntary warranty, the end-user must contact us by email.

11

When contacting us, please have the following information to hand:

◆ your name, address, postcode and a telephone number where you can be contacted

◆ The model designations and serial numbers of the Products (you can find both on the Product)

◆ Proof of purchase with date and address of the vendor

◆ Installation date and installation address

◆ Signed commissioning report or protocol

◆ A complete and detailed list of observed faults and other information which could help with the analysis of

the fault (e.g. any modifications)

Costs of Submitting a Warranty Claim

For invalid claims under this Warranty, we will not be liable for the end-user’s costs in making the warranty claim,

including transport or return freight.

In respect of valid claims under this Warranty, the end-user will not be charged for reasonable costs associated

with the making of a warranty claim, including warranty processing costs, the cost of replacement parts or freight.

Reimbursement for necessary and reasonably incurred costs or expenses in making valid warranty claims under

this Warranty may be claimed from us. Documentary evidence in support of such claim will be required.

Deadlines for Submitting Warranty Claims

We aim to rectify genuine quality problems as a priority. This is generally achieved by investigating why defective

Products have failed and by introducing immediate corrective action measures to prevent reoccurring warranty

failures. It is therefore critical that all claims under this Warranty are promptly submitted to us as soon as the

Product fails, and in any event, within three months of knowledge of the matter or event giving rise to the claim.

No consideration will be given to claims under this Warranty which are made after this period.

Product Liability and Product Safety

We should be informed immediately about any potential product safety concerns within and outside the warranty

period. We are well aware of our product liability and product safety obligations and responsibilities. It is our aim

to ensure appropriate product safety standards are met in order to avoid injury, loss and damage caused by defects

in any Product.

Miscellaneous

This Warranty shall form part of the purchase contract in respect of the Product between us and the end user and

shall be complied with by both parties.

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5. REFERENCE CASES

Below is our past project of similar size solar system. We encourage you to engage with our existing customers

to seek feedbacks on their experience and quality of our jobs. If you need to contact any of them, we are happy

to provide you the contact details.

CASE 1

Kong’s Trading Victoria Park, 1 x 40kW

CASE 2

Gooch Transport Gingin, 1 x 20kW

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CASE 3

ESM Strata, Victoria Park Center, 1 x 90kW

6. Payment Option Payment option and detail is referred to the Attachment A: Sales Contract.

Deposit and Progress Payments

Beta Energy invoice for 40kW system is payable in the following installments:

• Acceptance of 40kW solar system proposal 10%

• Approval of Western Power Application and Distributor Application 40%

• Completion of onsite installation & final system commissioning and handover 50%

• Total 100%

Documents

Minutes of P&C Meeting #4 - South Perth Primary …southperthps.wa.edu.au/wp-content/uploads/PC-Minutes-15...2019/05/15 · Traffic Management - Kiss and Wave Signage AD submitted