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Minutes of Meeting
Meeting: CHIEF OFFICER TEAM
Venue: OAK ROOM, HQ
Date: TUESDAY 30 JUNE 2015 Time: 9.30AM
ATTENDANCE:
T/Chief Constable D Collins - Chair T/Deputy Chief Constable J Robins Assistant Chief Constable A Battle Assistant Chief Constable M Milsom attended from Item 6 Assistant Chief Officer N Brook Chief Inspector M Jones Item 2 only Mrs C Roberts Minutes/Secretariat Inspector R Close Item 7 only PS S Shipley
ITEM 1: APOLOGIES & PREVIOUS MINUTES:
1a) APOLOGIES: Assistant Chief Constable R Foster Mrs H Sykes, Director of HR
1b) MINUTES OF PREVIOUS MEETING: COT reviewed and approved the minutes of the previous meeting held on the 22 June 2015 as an accurate summary of the meeting.
ITEM 2: REQUEST FOR MATERNITY COVER IN THE COT SECRETARIAT - DECISION
Summary of discussion:
The COT invited Chief Inspector Jones to the meeting in order to give a brief summary of the recommendations for consideration to determine a sustainable way forward for the Chief Officer Team Secretariat to maintain current service levels due to a period of 12 months maternity leave (June 2015 June 2016).
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ITEM 2: REQUEST FOR MATERNITY COVER IN THE COT SECRETARIAT - DECISION CONTINUED/ Decision:
To explore new ways of working with the PAs, Secretariat and chairs of the respective boards
Rationale:
To seek further efficiencies within the process, to streamline recording practices and an opportunity to work smarter
Action:
To work with the PAs and the Secretariat staff to re-design how the meetings are recorded specifically notes and actions, rationale and a demonstration of how Lync can benefit
By whom:
Chief Inspector Jones By when:
With immediate effect
ITEM 3: A DAY IN THE LIFE OF WEST YORKSHIRE POLICE
Summary of discussion:
T/CC Collins briefed the COT on the PCCs conversation with the Federation regarding their suggestion of trying to demonstrate in a positive and productive way in the media, not only what West Yorkshire Police deal with, but also partners that could benefit public expectation.
Agreed:
To explore the concept further Rationale:
To support a better understanding of demand and identify opportunities of demand reduction
Action:
To arrange a meeting with the Police Federation with T/DCC Robins, ACO Brook, Superintendent Scott Bissett
By whom: PS Shipley
By when: With immediate effect
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ITEM 4: PERFORMANCE MEASSURES USED IN THE POLICE AND CRIME PLAN - DISCUSSION
Summary of discussion:
The COT noted that a review is being conducted by the OPCC and FPIU in relation to the performance measures used within the Police and Crime Plan. A discussion ensued regarding the performance measures.
Agreed:
To further review the proposals by the OPCC and develop a response bearing in mind the piece of national work commissioned by the Home Secretary to Irene Curtis of the Superintendents Association to look at performance measures nationally.
Rationale: To produce a series of effective measures to support both the Police and Crime Plan and operational activity
Action: To arrange a meeting with Jayne Sykes and other interested parties
By whom:
T/DCC Robins By when:
With immediate effect
ITEM 5: REVIEW OF CHIEF OFFICER TEAM SUPPORT DISCUSSION
Summary of discussion:
T/DCC Robins briefed the COT on various recommendations for consideration to improve the efficiency and effectiveness of their Support Team and therefore the Chief Officers themselves.
Agreed:
To further explore
Rationale: To improve the efficiency and effectiveness of the COT Support Team
Action: To arrange a meeting with Chief Inspector Jones
By whom: T/DCC Robins
By when: With immediate effect
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ITEM 6: STRATEGIC PLANNING DAY AGENDA FOR JULY - DISCUSSION
Summary of discussion:
The COT discussed and approved the Agenda, subject to minor changes.
ITEM 7: ALLOCATION OF CORPORATE FOI
Summary of discussion:
The COT noted the FOI requests which were subsequently allocated for strategic oversight by Chief Officers.
ITEM 8: ANY OTHER BUSINESS
Summary of discussion:
ITEM 8i: FEDERATION DINNER DANCE: DISCUSSION
T/CC Collins briefed the COT that the Federation Dinner Dance will be held on the 7th November 2015.
ITEM 8ii: FORCE BUDGET: DISCUSSION Summary of discussion
The COT noted the update from ACO Brook regarding the Force Budget as at 31 May 2015 and his summary regarding the repercussions of the replacement of Standard Costs with Actual Costs.
Agreed: To further discuss the issues at the Strategic Planning Days.
Rationale: To obtain clarity in order to give a professional view to articulate to the PCC
Action: 1. To put the Force Budget on the Strategic Planning Day Agenda in the afternoon session
as part of the Programme of Change finance discussion on day 1 2. To produce a Progress Report up to the end of July for T/CC Collins regarding the
additional police staff teams employed including Information Management, Weeding, CSE Investigation, Cold Case Review and Human Trafficking
By whom:
1. Rebecca Tennyson-Mason 2. Chief Superintendent Cotter
By when:
1 & 2 With immediate effect
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ITEM 8: ANY OTHER BUSINESS CONTINUED/
ITEM 8iii: COMMUNITY VOICES AND SMART CV - BRIEFING Summary of discussion:
The COT noted D/Inspector A Staniforths briefing regarding:
Community Voices Smart CV and the development of the project for localised usage
Unity Horizon 2020 European Commission
WyFi 2015 West Yorkshire for Innovation
Athena Project ITEM 8iv: P11Ds Summary of discussion:
The COT noted that the P11Ds are now being printed and will be delivered shortly ahead of the deadline.
DATE AND TIME OF NEXT MEETING
Date of Meeting Monday 6th July 2015 Time 9.30am
