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P.O. Box 873308 Tempe, Arizona 85287-3308

480-965-7668

MINUTES OF February 12, 2019ARIZONA STATE UNIVERSITY RETIREES ASSOCIATION

BOARD MEETING

Board Members Present: Jay Butler, Jeffrey Chapman, Jean Duncan, Jo Faldtz, Barry McNeill, Jeri Meeks, Barry Bruns, Don Nilsen, Bill Stasi, Tara Fuchs Roesler, Pat Schneider, Dave Scwalm, Jan Thompson

Board Members Absent: Tony Brazel, Jo Madonna

Ex-Officio Members Present: Carl Cross,

Committee Chairs Present: John Brock, Bev Buddee, Connie McNeill, Jeannette Robson, Dave Scheatzle, Joy Shearman

Executive Staff Present:

Guests Present:

I. CALL TO ORDER Meeting called to order 10:00 by President Roesler.

II. INTRODUCTIONS AND WELCOME TO GUESTS There were no new members or guest present, so introductions were skipped.

III. ADOPTION OF TODAY�S AGENDA A motion was made and seconded to adopt the agenda for the meeting.

IV. REVIEW AND APPROVAL OF THE MINUTES OF JANUARY 8, 2019 BOARD MEETING Several changes were requested to be made to the January minutes. These will be made and the updated version posted on the website. A motion was made and seconded to accept the minutes with the requested amendments. A motion was made and seconded to accept the financial report.

V. FINANCIAL REPORT/TREASURER�S REPORT � Barry Bruns, Carolyn Minner A question was raised regarding the indicated transfer of funds to the Adopt a Family account that appears in the general operating budget. This transfer does not appear in the Adopt a Family account. Barry will check into this.

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VI. EX-OFFICIO REPORTS (5 minutes or less, please) ASU Alumni Association � John Davis

N/A

Emeritus College Liaison � Don Nilsen Don reported that there is a new list of Emeritus College short talks out. Also a new copy of Emeritus Voices and the Emeritus College newsletter have been published. Don passed a copy of both around for the Board to review. He also mentioned that he and Aileen will be putting together some short courses (seminars) on humor.

Human Resources � Judy Cato N/A

University Club Liaison � Carl Cross Carl presented a suggestion to the University Club from our last meeting to have tailgates for the basketball games. He reported back that the reason they don�t have them is because many of the basketball games are during the week and they would not get the same attendance as if they were on the weekend. He reminded us of the Valentine�s Day High Tea (February 14) and the Mothers� Day High Tea (May 10). Both events will run from 3:00 � 5:00.

University Liaison � Cody Conrad N/A

University Senate � Phil Vandermeer N/A

University Staff Council � Katie Aguilar N/A

VII. STANDING COMMITTEE REPORTS (5 minutes or less please) Community Outreach Committee � Subcommittee Reports

o Adopt-A-Family � Joan Leard N/A

o Scholarship Committee � Joy Shearman, Marcia Jasper Joy mentioned that the deadline for submission was getting near.

o Video History Project � Dave Scheatzle The video history project has a list of people waiting to be interviewed. Elmer Gooding and Cathy Church will be co-chairs on the selection committee. Barry has been doing several edits on the interviews already completed. Dave will have something to present at the annual meeting.

Events Committee & Subcommittee Reports o Events Committee Coordination � Barry McNeill

Barry reported that he reviewed the Pyle Center for use of rooms. Application to use the rooms was submitted, however, there were no available times that fit our schedule of events. It was suggested the History Museum may be another option. Tara presented information she received from Jeri regarding the Ability 360 Center located in Phoenix.

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The facility is very accommodating and if someone from their organization gives a brief overview of what they do, the room charge will be waived. Tara passed this information on to Jean for further review.

o Luncheons & Special Events � Bonnie Scheall, Jean Duncan The next event will be the ice cream social on Wednesday, March 6 at the Community Services Building.

o Seminars � Bev Buddee, Trudy Perez Bev reported that there is an overflow wait list for the upcoming seminar on organizing and decluttering your life. Barry suggested indicated that he could increase the available slots since there are usually people who do not show up for the event. The next seminar will be held on Thursday, March 21st and will be on Estate Planning & Elder Law.

o Pre-Retirement Seminars � Trudy Perez N/A

o Travel � John Brock John reported that quite a few trips were being planned.

Tovrea Castle � April 1st (There will be a lottery system to determine who gets to attend since there is a limited number of spaces.)

Spain/Portugal trip in May Southern Arizona trip in May

They are also looking at a trip to Iceland and well as a possible grandparents/grandkids trip to Peru.

Finance Committee � Barry Bruns o Book Collection � Mary Stevens

N/A

Government Liaison Council o Legislature � Jeri Meeks, Pat Schneider

Legislative season has started. Tara & Jeri will be attending monthly meetings of the senior caucus (legislators). These meetings not only discuss the issues but also putting together bills to address the issues being discussed. Jeri reported that ASRS is currently watching 12 bills that are in the legislature right now. She also mentioned that ABOR is again wanting to have their own health care; withdraw from the ASRS, so this will be something that the group will be watching. Jeri reminded us that both she and Tara are registered lobbyists. Please send Jeri any items you would like the group to investigate or watch with regards to legislative activity.

o ASRS Liaison � Dick Jacob Dick submitted a written report that was distributed to the group and will be included as an attachment to these minutes on the website.

o ADOA Liaison � Larry Carlson N/A

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Health Insurance Liaison Council o ASRS � Dick Jacob

N/A

o ADOA � Larry Carlson N/A

Membership and Communications Committee � Subcommittee Reports o E-News � Barry McNeill

A new version of E-News will go out this week. Send any topics to be covered to Barry. One topic that will be included will be the recent phishing e-mails that have been going around.

o Membership Update � Dave Schwalm Dave reported that he has been going to the retirement meetings and presenting the ASURA to those in attendance. Membership numbers continue to increase along with active renewals.

o Obituaries � Becky Reiss N/A

o Prime Times � Jeannette Robson A new issue being mailed out Feb. 13.

o Web Site and Database � Connie McNeill N/A

VIII. UNFINISHED BUSINESS Fund Raising (Tara)

Tara will be passing fund raising on to Jan. She mentioned that we may need to look into this with greater urgency if we need to start paying $400 room charge for events. ASU is now charging $400 to use rooms in their facilities for events. Tara was made aware of this when she was reserving the room for the annual event. This additional charge would eat into the budget for the annual event. After some discussion a motion was made and seconded to pay the $400 for the room charge outside of the money budgeted for the annual event. Tara also mentioned that perhaps we need to look at raising our membership dues. It was generally agreed that we would not raise membership dues.

Annual Meeting (Tara) The annual meeting will be held on April 4, 2019 in the Cronkite Building, 2nd

floor. Dean Chris Callahan will be the guest speaker. Tara is working on getting a tour of KAET after the meeting. A motion was made and seconded to pay air fare and 1 day per diem reimbursement of actual expenses to our scholarship recipient (who lives in San Diego) not to exceed $250 so she can attend the annual meeting. .

Annual Report (Tara) Annual report writeups should be sent to Barry and a copy to Tara. These are due by March 15.

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IX. NEW BUSINESS Board elections (Jeri)

The ballots have been sent out. The Nominating Committee will meet on March 6 to count ballots

2019-20 Committee Staff (Jan) Jan asked committee chairs for confirmation of who will continue on. Jan will contact all the chairs of the committees. Barry asked that she also ask them to prepare reports.

X. ANNOUNCEMENTS Next Meeting � March 12, 2019

9:15 am Executive Committee 10:00 am Board Meeting

XI. ACTION ITEMS

XII. MEETING ADJOURNMENT Meeting was adjourned at 11:05

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P.O. Box 873308 Tempe, Arizona 85287-3308

480-965-7668

MEMORANDUM

TO: ASU Retirees Association Board of Directors, Liaisons, and Committee Chairs

FROM: Tara Roesler, President

DATE: February 8, 2019

SUBJECT: NEXT MEETING OF THE ASURA BOARD OF DIRECTORS

Date: February 12, 2019 Time: 10:00 am � 11:30 Location: Community Services Building (CSB) Room 333 200 E Curry Road, Tempe, AZ

Materials: Please print and bring copies of the pre-distributed agenda and associated materials.

Executive Committee Meeting precedes the Board meeting: 9:15 � 9:45 am CSB 333

AGENDA

I. CALL TO ORDER

II. INTRODUCTIONS AND WELCOME TO GUESTS

III. ADOPTION OF TODAY�S AGENDA

IV. REVIEW AND APPROVAL OF THE MINUTES OF January 8, 2019 BOARD MEETING

V. FINANCIAL REPORT/TREASURER�S REPORT � Barry Bruns, Carolyn Minner

VI. EX-OFFICIO REPORTS (5 minutes or less, please) ASU Alumni Association � John Davis Emeritus College Liaison � Don Nilsen Human Resources � Judy Cato University Club Liaison � Carl Cross University Liaison � Cody Conrad University Senate � Phil Vandermeer University Staff Council � Katie Aguilar

VII. STANDING COMMITTEE REPORTS (5 minutes or less please) Community Outreach Committee � Subcommittee Reports

o Adopt-A-Family � Joan Leard o Scholarship Committee � Joy Shearman, Marcia Jasper o Video History Project � Dave Scheatzle

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Events Committee & Subcommittee Reports o Events Committee Coordination � Barry McNeill o Luncheons & Special Events � Bonnie Scheall, Jean Duncan o Seminars � Bev Buddee, Trudy Perez o Pre-Retirement Seminars � Trudy Perez o Travel � John Brock

Finance Committee � Barry Bruns o Book Collection � Mary Stevens

Government Liaison Council o Legislature � Jeri Meeks, Pat Schneider o ASRS Liaison � Dick Jacob o ADOA Liaison � Larry Carlson

Health Insurance Liaison Council o ASRS � Dick Jacob o ADOA � Larry Carlson

Membership and Communications Committee � Subcommittee Reports o E-News � Barry McNeill o Membership Update � Dave Schwalm o Obituaries � Becky Reiss o Prime Times � Jeannette Robson o Web Site and Database � Connie McNeill

VIII. UNFINISHED BUSINESS Fund Raising (Tara) Annual Meeting (Tara)

IX. NEW BUSINESS Board elections (Jeri) 2019-20 Committee Staff (Jan)

X. ANNOUNCEMENTS Next Meeting � March 12, 2019

9:15 am Executive Committee 10:00 am Board Meeting

XI. ACTION ITEMS

XII. MEETING ADJOUNRMENT

ASURA Financial Report7/1/2018 - 01/31/2019

Account Categories Proposed Budget

Actual YTD Amount COMMENTS

36,077 36,077

Event Registration Fees & Donations Collected 1,920 1,155 Fall/Spring Luncheons & Tovrea Castle TourMembership Dues 14,000 6,750General Operations Donations 1,600 780Holiday Bake Sale 2017 200 2295% Gift Assessment -780 -381

16,940 8,533

Membership Drive 700 258

Annual Meeting 0 0Paid Events 1,920 1,243 Fall/Spring Luncheons & Tovrea Castle TourMeet & Greet Luncheon 475 372 RefreshmentsHoliday Potluck & Fundraiser 20 0

Other Operations CostsScholarship Award 7,600 7,600 $10,000 award - $2400 paid from EndowmentBusiness Luncheons & Service Appreciation 150 300 Tri-University MeetingTechnology Services 3,429 3,297 Wild Apricot (2 yrs) Zenfolio (1 yr)Office Equipment & Supplies 250 523 Includes postageSeminars 105 355Lobbyist Registration Fee 0 0Foundation Transaction Fees 75 69Transfer to Adopt-A-Family 1,000 1,484 Adopt-A-Family Christmas Gifts

15,724 15,499

1,216 -6,96637,293 29,111

ASURA Operations - Expenses

Event Costs

Total ASURA Operations Expenses

Uncommitted ASURA Operations Funds

Printing and Mailing Costs

ASURA OperationsASURA Operations - Income

Balance ForwardCurrent Year Revenue

Total ASURA Operations Current Year Revenue

Increase (Decrease) in Fund Balance for Current Year

Page 1 of 4

ASURA Financial Report7/1/2018 - 01/31/2019

469 469Current Year Allocation 7000 7000

Total General University Current Year Revenue 7,469 7,469

Annual Report 100 0Bylaws & Ballots 250 212Annual Meeting 1,440 0 CateringOffice Equipment & Supplies 500 44Prime Times Fall/Spring/Summer 2,400 1,951Room Fees 300 0 Includes seminars held off campusCopier/FAX Equipment Annual Lease 921 634 New copier less refund on last copierMembership Drive 700 390Technology Services 258 0 Pantheon Web Hosting8.5% Administrative Service Charges 600 275

7,469 3,506

0 3,964

184 184

Friends/Phx Library Book Sale Net Income 1,100 2631,100 263

Transfer out 1/2 of Book Sale Income to Scholarship 550 131Transfer out 1/2 of Book Sale Income to Video History 550 131Foundation Transaction Fees 55 13

1,155 276

-55 -13129 171

Special Projects - Expenses

Total Special Projects Current Year Revenue

Current Year Revenue

Total Subsidized Expenses

Special Projects - Income

General University Allocation (HR)

Special Projects

Expenses Charged to Allocation

Balance Forward

Uncommitted General University Funds For Operations

Balance Forward

Total Special Projects Expenses

Increase (Decrease) in Fund Balance for Current YearUncommitted Special Projects Funds

Page 2 of 4

ASURA Financial Report7/1/2018 - 01/31/2019

756 756

Adopt-A-Family Donations 1,000 3955% Gift Assessment -50 -20Transfer from Operations 1,000 0 Cover possible shortage of funds

1,950 375

Adopt-A-Family - ExpensesHoliday gifts 2,000 527

2,000 527

Increase (Decrease) in Fund Balance for Current Year -50 604706 604

6,353 6,353

Video History Donations 1,250 535Transfer in 1/2 of Book Drive Proceeds from Spec Proj 550 1315% Gift Assessment -63 -27

1,737 640

Equipment & Supplies 3,850 65Electronic Storage Space 382 389 Premiere Pro CC LicensesTranscripts for Interviews (15 @ $150) 0 0

4,232 454

-2,495 1863,858 6,539

Adopt-A-Family

Total Adopt-A-Family Current Year Revenue

Adopt-a-Family - Income

Uncommitted Video History

Total Video History Current Year Revenue

Total Video History Expenses

Video History - Income

Current Year Revenue

Video History - Expenses

Increase (Decrease) in Fund Balance for Current Year

Uncommitted Adopt-A-Family Funds

Balance ForwardCurrent Year Revenue

Total Adopt-A-Family Expenses

Video History

Balance Forward

Page 3 of 4

ASURA Financial Report7/1/2018 - 01/31/2019

Balance July 1 60,760 60,760Invested Funds Gain (-Loss) 4,000 -94Payout to Endowment Spending - FY18 -1,800 0Current-Year Contributions 1,900 589Foundation Management Fees -780 -818

64,080 60,437

Scholarship Endowment Spending (70003616)Balance July 1 2,414 2,414Payout from Endowment Principal - FY18 1,800 0Transfer from Special Projects (Book Sale Proceeds) 550 131ASU Scholarship -2,400 -2,400

2,364 146

66,444 60,582

Total Scholarship Endowment Spending

Total Scholarship Endowment

Scholarship Endowment Principal (40003616)

Total Scholarship Endowment Principal

Scholarship Endowment Fund

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ASURA Event Report01/31/2019

Event Date

Collected RefundedTravel & Related

Food, Entertainment &

RelatedLodging &

Related Other Net Gain/LossMeet & Greet Luncheon 09/07/18 0.00 0.00 0.00 371.89 0.00 0.00 -371.89Fundraiser Holiday Potluck 12/14/18 229.00 0.00 0.00 0.00 0.00 0.00 229.00Fall Luncheon 10/30/18 1,155.00 0.00 0.00 1,243.02 0.00 0.00 -88.02Spring Luncheon TBD 0.00 0.00 0.00 0.00 0.00 0.00 0.00*Tovrea Castle Tours - 2019 04/04/19 0.00 0.00 0.00 240.00 0.00 0.00 -240.00

Net gain (loss) - all completed non-fundraising events -459.91Net gain (loss) - all non-fundraising events -699.91

*Paid 4/11/18 - Required to pay in advance

Registration Fees Event Costs

ASURA MEMBERSHIP TOTALS2019 Membership Year

Counts As Of 2/6/2019

As Of 2/5/2018

This Yr -Last Yr More Counts As Of

2/6/2019As Of

2/5/2018This Yr

-Last Yr

Current-year Members 711 701 10 By Former Employment CategoryRenewals from prior years (any prior year) 481 443 38 Faculty and Faculty w/ Admin Appt 297 285 12Introductory members 230 258 -28 Academic Professional 41 45 -4Paid for the current year, now deceased 2 2 0 Staff 184 185 -1

University Staff (Service Professional) 154 156 -2Last Year's Members - Not Renewed 213 96 117 Administrative 35 30 5

Members last year, now deceased 5 9 -4Having an Arizona Address 660 653 7

By Retired-from OrganizationRetired from ASU 695 678 N/A Level of ActivityRetired from another university 3 2 N/A Checked at least one volunteer area 132 126 6Former ASU employee, retired elsewhere 3 4 N/A Attended at least one event this year 151 158 -7Still employed at ASU 9 17 N/A Attended an event ever 333 309 24

Logged in to Members-only Site (ever) 182 165 17By (Approx.) Time Since First Joining Made an additional donation this yr 161 134 27 In Introductory Period 230 258 -28

Members for 0-2 Years (excl Introductory) 55 31 24Members for 3-5 Years 69 65 4 Non-members in DatabaseMembers for 6-10 Years 123 137 -14 Was a member at some time 280 166 114Members for more than 10 Years 234 209 25 Never a member 341 477 -136

By Communications They Want to Receive1

Upcoming Event Announcements (e-mail) 603 590 13Obituary Notices (e-mail) 297 300 -3Prime Times (US Post) 652 641 11Other ASURA Communications (e-mail) 543 536 7None of The Above 8 8 0

1All members receive the annual Board of Directors ballot, and membership renewal notices. Those with e-mail addresses also receive confirmation notices (by e-mail) about renewal, event registrations, and donations.

Note: Since membership enrollment forms are mailed in May, we begin processing them, with associated dues and donations, before the start of the membership/fiscal year. Therefore it is not possible to use these counts to determine the correct dollar value of membership dues in the current fiscal year.

2/8/2019 1 of 1

Report on Pyle Senior Center

Jean Duncan and Barry McNeill looked into using the Pyle Center for some of ASURA�s larger social events, e.g., Meet and Greet, Holiday Potluck. The following was found:

1. There are a number of rooms; Jean checked out the rooms and found the Mult-purpose room to be perfect for our events.

2. ASURA qualifies for the non-profit organization low rental rate 3. Except for a few times on Monday and Friday the rooms are not available as they

are book with a variety of senior activities. The exceptions are 1-5 on Monday and a few 1-5 dates on Friday.

4. There are some slots available on Saturday.

As a result of these inquiries we recommend that the Pyle Center not be used at this time. While there are some slots available for the Multi-purpose room, the Meet and Greet and Holiday Potluck events are lunch type events and starting at 1:00 pm is just too late. Moving these events to Saturday does not appeal.

Barry McNeill Chair of the Events Committee Jean Duncan Chair of the Luncheons and Special Events Committee

M E M O R A N D U M

To: Board of Directors, ASU Retirees Association

From: Richard J. Jacob

Date: 11 February 2019

Subject: Report on Arizona State Retirement System, Board of Trustees Meeting, 25 January, 2019

The Board of Trustees of the Arizona State Retirement System met at 8:30 a.m. in the Board Room on the above date. Membership of the Board still stands at 7 with 2 vacancies yet to be filled.

Public meetings of the Board have been reduced to six per year. Agendas have also been slimmed somewhat, with a focus on strategic items. Other than matters of internal operation, the following items are noteworthy to retired members of ASRS:

1. Fund Performance: the total Fund value tracks closely with the investment market indicators with a current market value of about $38,000,000,000. The fiscal year yield to date is at about 0%.

2. Ms. Jessica Thomas reported on the current ASRS legislative activity. All submitted legislation is initiated by ASRS itself and refers to definitions of employment, compensation, unfunded liability, etc., some with an eye hypothetically toward departure of certain employers from the system. No other substantive issues are pending. According to Director Paul Matson, this is not a pension year in the legislature.

In addition, I attended on Tuesday, February 5, a briefing of legislators on ASRS and defined benefit pension systems sponsored by the Arizona Retirement Security Coalition and featuring ASRS Director Paul Matson and national pension organization figures. Several legislators attended, but I believe all were friendly to pensions. I learned nothing new at this briefing.

R. Jacob

ASU RA Travel Committee

Agenda for Febraury 5th meeting

1. Travel spring 2019 survey results 2. Spain / Portugal update (Gary K) 3. Tovrea Castle, April 1, Monday, or correct date (Judith H) 4. Rhythm Cats � date needed (Norm P) 5. Odysea/Butterfly World (Joyce H-D) 6. Southern AZ trip � proposed dates May 8 and 9 (John B) 7. Grandparents/Grandkids trip � Peru? (Gary A) 8. Iceland trip with OAT � Beginning early in December 2019 or January 2020) (John B) 9. New business