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1. CALL TO ORDER

Chairman Elinski called the meeting to order at 6:01 p.m.

2. ROLL CALL

Historic Preservation Commission Members Present:Tim Elinski, ChairmanChristian Vernosky, Vice ChairmanMichael MathewsMarie PalowodaFelicia CoatesKathryn Turney

Historic Preservation Commission Members Absent:Ryan Bigelow

Staff Members Present:Berrin Nejad, Community Development ManagerCharlie Scully, Community Development PlannerChristina Anderson, Planning Technician, Recorder

3. APPROVAL OF MINUTES FOR NOVEMBER 2, 2017 MEETING

Motion: To approve the minutes from 11/2/2017

Made by: Commissioner PalowodaSecond: Chairman ElinskiVote: Unanimous

4. INFORMATIONAL REPORTS AND UPDATES1. Home Tour Numbers.2. Charlie’s last meeting.3. Council retreat next week Friday.

5. CALL TO THE PUBLICNo comments.

City of CottonwoodHistoric Preservation Commission Special Meeting

MinutesNovember 29, 2017 6:00 P.M.

Council Chambers 826 N. Main Street, Cottonwood, Arizona86326

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6. OLD BUSINESS-

a. UPDATE REGARDING CIVIC CENTER IMPORVEMENT PROJECT- Staff.Staff updated commission on the progress of the Civic Center, tours can be set up if the commission would like to go in to look at the progress. Chairman Elinski asked the commission members if they would be interested in going? Commissioner responded that they would, a tentative date was set up for Tuesday December 5th at 11:30 am, staff to reach out to contractor to see if that would work. Staff also mentioned the restoration of a painting in the Civic Center. Commission thought that it would be nice to invite the painters family to the grand opening of the Civic Center.

b. MEMORIAL BRICK PROGRAM FOR CIVIC CENTERCommissioners passed around some bricks that they had received as part of their research from the last meeting. Below is some information that was gathered by Commissioner Turney:

Brick Fundraiser (4 x 8 paver)

Vendor: Carved in Stone, PaulPhone: 520-405-6688

Website:  http://www.carvedinstoneaz.comCost: 18.00/ea., includes delivery.Terms: C.O.D.F.O.B. Prescott, AZSample: On the wayThis business is in Prescott, AZ and has completed work for local businesses including the Verde Valley Humane Society. Paul recommends concrete bricks because they last longer, will blend in more with the environment and the letters are crisper with more depth. His technique is the same technique used for memorial stones (tomb stones). His is laser cut (first) with a sandblasting technique to finish. He shared that he had just delivered an order to Immaculate Conception Church if I wanted to see his work. He toldme that a local (Cottonwood) business had initially done the work (laser on brick) and had not done a good job, so the church retained his services. I verified this with the church secretary. The top brick pictured is from Carved in Stone. The bottom brick is from the local vendor.

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Trophies UnlimitedPhone: 928-634-7355Website: http://trophiesunlimitedaz.com/Cost:Terms: 100% up frontF.O.B. Cottonwood, AZSamples: On the way I've been to trophies unlimited and have requested a sample brick, should be here soon. They do everything in house, and it's a laser etch, which essentially melts the composite of the brick and lasts forever, much better than sand etch and paint (notice the fading of some of the lettering around town). I'll get cost estimates together to compare to what you came up with. Hopefully have a sample brick to bring to the meeting. (Tim Elinski)

Bricks R US/Belden Brick, DanielPhone: 888-MY-BRICKWebsite: https://www.bricksrus.comCost: 19.00/ea.(brick), 24.00 (concrete) includes shippingTerms: unknownF.O.B: Miami, FLSamples: On the wayThis company will laser or sandblast, brick or concrete based on what we want. The price includes a designed brochure by their art department, which they forward to us for printing.

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Polar EngravingPhone: (800) 546-7993Cost: 17.50/ea.Terms:F.O.B.: Naples, FLSamples: On the wayThis request was handled by “live chat”. All details will be sent with the samples.

Brick Markers, USA, Jack BeningoPhone: 800-634-8948  x227Cost: 17.50/18.00, includes shippingTerms: Pay when orderedF.O.B.: West Palm Beach, FLSamples: On the wayThis company uses bricks only, with “patented” laser technology. They will create a webpage, which would allow us to collect payment from purchasers through Paypal. Paypaldoes take a small cut for this service. See email for more information.

Comparable Fundraising Efforts and FactsPolice Dep't- bricks around two separate memorials, to the left of the station entry walkway- as you can see from the attached pics, the bricks are of different colors and shapes; placement maybe works okay around the memorials, but I'm not sure if would work that well leading to the front door of the Civic Center- the etched letters look pretty sharp and dark (not sure when these were created)- the police dep't say that James Iacovacci of JRI Custom Awards, Trophies & Gifts (928-202-8120) did all the work for them, including the fund raising.- K9 memorial: 25 large red square; ~23 small square (n = 48 total)- Officer memorial: >44 large squares, done 5 yrs ago; > 42 small squares, done 3-4 yrs ago (n = >86 total)- spoke with Jim of JRI:He said laser etching will destroy bricks purchased from Home Depot. Bricks are now available with manmade materials (e.g., polymers). New technology should last 100 yrs. Jim said that we should be able to get local contractors to donate time and effort to put in brick sidewalk. In 18 mos, $100K was raised for the officer and K9 memorials. The $100K was partially from brick sales: $125 for smaller brick, $250-$300 for bigger bricks. Plan on proceeds of minimum of $100/brick. Don't give a lot of choices - this just introduces complexity - he now recommends only two brick sizes. Jim said he would be sending me more info.

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V Humane Society (Angie)- bricks in walkway leading to entry door, "Bricks of Honor Walk"

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- as you can see from attached pics, the etched and non-etched bricks are all a consistent color and appearance, the only difference being the size. Placement is uniformly random. - plain bricks were ordered to complete the walkway plus extra plain bricks to be carved- plain bricks laid initially; plain bricks lifted and replaced with carved bricks- initial campaign (2009) sold a fair number of bricks; about 10 bricks sold this year- cost to public: large (9x6), $200.00. small (6x6), $150.00- cost to Humane Society: a) ~$20 to ship to carver; b) $20 to carve (seems v. low); andc) $20 for carver to ship to Humane Society- proceeds/brick (?): ~ $140/lg brick and $90/sm brick- they use Carved in Stone, Prescott http://www.carvedinstoneaz.com/ (ph: 520-405-6688; email: paul@carvedinstoneaz.com- looking at the pics, I'd guesstimate 40-50 total bricks.

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Town of Clarkdale- brick section inset in concrete in Centennial Plaza in front of the Clark Memorial Clubhouse: "Legacy Bricks Program"

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- as you can see from the attached pics, the etched and non-etched bricks are all a consistent color, size (4"x8") and appearance. Placement is uniformly random until you get to one end where the bricks are placed side-by-side, in rows (2012). - on the town's Experience Clarkdale website, they have a YouTube video on the Legacy Bricks Program (very well done!) which shows the legacy brick area and removing one of the plain bricks and replacing it with an etched brick. https://www.youtube.com/watch?v=W5WXB8-DMS4- plain bricks were ordered to fill inset area plus extra plain bricks to be carved (they don't know if the bricks are clay or concrete)- initial campaign was 2012 (side-by-side bricks in rows); sandblasting used to etch type- some of the type on the older bricks is not as sharp and the black 'ink' has diminished -can see that best in attached pic, "ToC - one old and one brand new"- cost to public: $100.00- proceeds/brick: $48 (goes towards Plaza maintenance)- like the VVHS, they use Carved in Stone, Prescott http://www.carvedinstoneaz.com/ (ph: 520-405-6688; email: paul@carvedinstoneaz.com- the ToC delivers 50 plain bricks at a time to Paul at Carved Stone in Prescott- initial campaign sold about 66 bricks

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Summary so far:- total brick sales ranged from ~ 40 to ~ 90 (very modest sales after the initial campaign)- prices range from $100 (6x6, ToC) to $300 (Police Dep't)- proceeds range from $48 (ToC) to ~$140? (VVHS)- the newer laser etched technology is definitely the way-to-go; whatever we do, longevity needs to be a consideration, this can also be achieved by using concrete bricks.- the "uniformly random" placement of consistently colored and sized bricks looks the nicest (in my opinion!)- two of three locations ordered plain bricks, placed them in location and then replaced them with etched bricks (using same artisan)

Another thing to keep in mind is that the walkway will need occasional maintenance to

blow dirt out of the recessed letters.  

Commissioner Mathews provided the commission with this information:

Thank you for contacting Fundraising Brick with your fundraising project needs. Your requested sample is normally shipped within 24 hours of FB receiving your request. You will receive your sample brick within the next 1-

2 weeks.

This email contains links at the bottom to our fundraising packet, presentation, guide, video presentations, and pricing that describe our fundraising program in detail. Our Fundraising Presentation video can be presented to your organization or board.  The video gives a detailed 

explanation about our company and what we have to offer. In addition to 

these files, there are templates that can assist you with your fundraising campaign.  Including the following:

Donor Letter Template Single Page Flyer Template

Order Form Templates Bi-Fold Flyer Template

Sign-up Sheet Template Tri-Fold Page Flyer Template

Our staff is more than happy to assist you in customizing these forms.  

Please contact us toll free at 855-BRICKS4U (855-274-2574) for further assistance.

We also offering fundraising made easy, which is our new online ordering system that makes your brick or tile fundraiser hassle free.  Checkit out online: http://www.fundraisingbrick.com/online-ordering/ to access additional information regarding online ordering.

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After you have had the opportunity to review the attached documents and you would like to see a laser engraved sample, please contact us and we candiscuss the brick or tile shade and the type of font you would like to see laser engraved.

There is a lot of information at the links below and our customer service department would be happy to assist you with any questions.  We are here 

to support you with your campaign from start to finish and really look forward to this opportunity.

Thank You,Jennifer Stemmley

Fundraising Brick Resources:

Fundraising Easy Step Guide (PDF)

About Us (VIDEO)

Fundraising Packet (PDF)

Fundraising Guide (PDF)

Fundraising Presentation (PDF)

Fundraising Presentation (VIDEO)

Fundraising Presentation (PPTX)

Installation Layout Guide & Brick Patterns (PDF)

Clipart Selection (PDF)

Laser Engraving VS Sandblasting (PDF)

Laser Engraving VS Sandblasting (VIDEO)

Fundraising Flyer Tri Fold Template (Word)    Fundraising Flyer Tri Fold Finished Example (PDF) Fundraising Flyer Tri Fold Finished

Example (PDF)

Fundraising Flyer Bi Fold Template (Word)     Fundraising Flyer Bi Fold Finished Example (PDF) Fundraising Flyer Bi Fold Finished

Example (PDF)

Fundraising Flyer One Page Template (Word)     Fundraising Flyer One Page Finished Example (PDF) Fundraising Flyer One Page Finished Example (PDF)

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Fundraising Donor Letter Template (Word)

Fundraising Order Form Template (Word)

Fundraising Order Form Template 1 (Word)

Fundraising Order Form Template Text (Word)

Press Release Template (Word)

Fundraising Signup Sheet Brick (Word)

Price Sheet (PDF)

Installation Instructions (PDF)

The commission had a discussion regarding the brick program and what type of brick they wanted to use and the type of engraving. Commission decided to do some more research and to bring this item back at the January meeting.

c. SHPO PASS-THROUGH GRANT FOR RESOURCE SURVEYStaff mentioned to the commission that a representative will be up from SHPO namedEric Vondy regarding the grant for resource survey, the tentative date is for Thursday, December 7th. There are only six (6) firms in Arizona that do this work, three (3) of which are State Approved for bid process purposes. Brief discussion on the survey and information commission would like to have prior to Eric Vondy’s visit at Thursday, December 7th meeting.

7. NEW BUSINESS-

a. STRATEGIC PLAN FOR 2018Staff mentioned that the Commission should begin to think about their annual plan, and should bring it back to their January Meeting. Commission had a discussion regarding questions that they had. Chairman Elinksi mentioned that the City Council will be having their retreat on Friday December 8th and all boards and commissions were invited to attend, they will be discussing planning objectives for the upcoming year.

8. ADJOURNMENT

Motion: To adjourn the meeting.

Made by: Commissioner MathewsSecond: Vice Chairman VernoskyVote: Unanimous

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The meeting was adjourned at 8:01 p.m.