Minnesota Governor’s Residence FINAL DRAFT Predesign 29 ... · Updated 14 September 2012 – Predesign Addendum 1 . Minnesota Governor’s Residence Preservation, Restoration and

Minnesota Governor’s Residence FINAL DRAFT Preservation, Restoration and Repairs Predesign 29 June 2012 Updated 14 September 2012 – Predesign Addendum 1

Minnesota Governor’s Residence Preservation, Restoration and Repairs Predesign

29 June 2012

Index 1 Predesign Summary Summary Statement Project Data Sheet 2 Project Background Background Summary Agency mission 3 Agency Organization Organizational Chart Planning 4A Project Description Scope of Work/Cost Plan Scope of Work Key Plans

4B Precedent Studies State of Arkansas State of Colorado State of Oklahoma State of Washington 4C Technology Technology Plan/Checklist

4D Sustainability B3 checklist/strategies 4E Operations and Maintenance Agency impact 4F Statutory Requirements 4G Special Requirements 4H Project Delivery Procurement Means and Methods Construction Schedule 5 Site Selection 6 Financial Project Cost Plan 7 Appendix Appendix A – Mechanical Appendix B – Electrical Appendix C – Kitchen Design Appendix D – Security. Confidential Document not issued. Appendix E – Envelope Appendix F – Space Needs Inventory Data Sheet

PREDESIGN CHECKLIST Complete this checklist, sign, and submit with the predesign document. Complete N/A

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1. Review the Contents of a Predesign Submittal in the State's Predesign Manual.

2. Structure the format of your Predesign submittal to contain the Components of Predesign. Include component tabs to readily identify and access each component. The components are:

a. Predesign Summary Statement b. Basis for Need – Project Background c. Agency/Organization Planning d. Project Description

1. Architectural/Engineering Program 2. Precedent Studies 3. Technology Plan 4. Sustainability, Energy Conservation, and Carbon Emissions 5. Operations and Maintenance Requirements 6. Statute Requirements 7. Specialty Requirements 8. Project Procurement and Delivery

e. Site Analysis and Selection f. Financial Information g. Schedule Information

3. Work with the user agency to develop a Section 1 – Predesign Summary

Statement. The executive summary is a brief, two or three paragraph, and description of the project. Below the description, provide a tabulation of the total square footage, total construction cost and total project cost. For projects that are using matching grants or funding from other sources, indicate the amount of state funding that is being requested (or that was received).

4. For the Section 1 Predesign Summary Statement: Complete the "Building/Project

Data Sheet" to tabulate the pertinent data upon which the cost estimates are based. Include this sheet as a second page to the Section 1 – Predesign Summary Statement.

5. For the Section 1 Predesign Summary Statement: If the project involves

remodeling of an existing building, use the "Building Audit Sheet” to perform an audit/survey of the building’s major components, systems and their conditions. Use and amend the "Building/Project Data Sheet" to indicate the scope of work for the proposed project. Insert behind the Summary Statement.

6. For the Section 2 Basis For Need-Project Background: Gather the Section 3

planning information from the Agency/Organization and synthesize it into the format shown in the Section 2A Example. Detailing the Mission, Strategic Plan, Operational Plan and Basis for Need for the project. At the back of this include any additional background information on the project from your work with the agency.

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PREDESIGN - continued Complete N/A

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7. For the Section 2 Basis For Need-Project Background: Verify that the scope of the predesign complies with the language of the appropriation. (For projects that have already received a legislative appropriation).

8. For the Section 3 Agency/Organization Planning: This Section supports the Basis

for Need–Project Background. Obtain the following from the user agency/organization:

a. Planning documents such as org charts, mission statement, b. Strategic plan, and c. Operational plan for the project. This information would include any supporting data, analysis or studies which

support the proposed project and demonstrates the need for the project by linking it to the agency’s mission, strategic and operational plans; which, in turn were used to prepare Section 2.

9. For the Section 3 Agency/Organization Planning: Included are a list and

narrative regarding the stakeholders involved and affected by the project (i.e. other agencies, organizations, and entities). Also included are issues that remain to be resolved among stakeholders along with budget and schedule impacts upon the project.

10. For the Section 3 Agency/Organization Planning: Impacts on Operations,

Budget and Facility Staff are detailed.

11. For the Section 4.A Architectural /Engineering Program: ( For State Agency projects) Obtain and coordinate space planning standards with the Department of Administration. Focus on job related functional needs and the State’s Space Guidelines when developing the square foot areas of spaces. (Space Guidelines are located at www.admin.state.mn.us/recs ). Include a review sign-off from The Department of Administration’s Real Estate and Construction Services Division.

12. Work with the user/owner to develop the Section 4.A Architectural/Engineering

Program. Employ a participatory programming methodology similar to the example) to analyze operations and activities to discover a more efficient and habitable environment.

a. Your methodology should consider Post-Occupancy Evaluation (POE). (POE determines how well the project and its systems met the client’s needs and serve the client's operation).

13. For the Section 4.A Architectural/Engineering Program.: Complete the Space

Needs Inventory sheet for each room of the project. Include these sheets in the predesign document. The Space Needs sheet should also identify special Mechanical or Electrical needs or upgrades for the space. For instance, you would state the need for special humidification for wood instrument storage in a music classroom.

14. For the Section 4.A Architectural/Engineering Program.: Prepare and include a

http://www.admin.state.mn.us/recs

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detailed architectural space program with a Table of Spaces and their respective areas (square footages) with a total of assignable and gross square feet.

15. For the Section 4.A Architectural/Engineering Program.: Provide adjacency

diagrams of all spaces and a diagrammatic/conceptual layout of spaces. Superimpose these diagrams onto the Site Plan to show building/site fit and site relationships.

16. For the Section 4.A Architectural/Engineering Program.: On state agency

projects, identify potential MINNCOR Industries www.minncor.com and Minnesota State Industries products http://stateindustries.org for the project.

17. For the Section 4.A Architectural/Engineering Program. (for State Agency

Projects): If applicable to the agency, work with the user agency to incorporate a Telecommuting Plan for this project. Include the Telecommuting Plan with the Predesign submittal document

18. For the Section 4.A Architectural/Engineering Program. Develop the Furniture,

Fixtures and Equipment (FF&E) needs and include the associated costs as a line item in the project cost estimate. Consider Interior/Exterior Signage Exterior landscaping and fixtures, Telecommunication devices, Security Camera System, Lockers, Trash compactor, Window washing equipment, phasing costs, and Moving costs. Note: moving costs are not bondable.

19. For Section 4.B Precedent Studies: Research the project. Visit similar building

types and include precedent projects into the predesign document and how the precedent affects the proposed project. Include information on the facilities (name, location, size, design features) ; Then indicate any features that will be incorporated into the proposed project. Special attention should be paid to design features that result in efficiency of program operations and ability to reduce long term operating costs.

20. For the Section 4.C Technology Program (for State Agency Projects): Identify

and document the technology needs for the project. Develop a Technology Plan for the project using the State's Office of Enterprise Technology (OET) guidelines (“Building Infrastructure Guidelines for State Owned Buildings”) located at: www.admin.state.mn.us/recs. Reference and include the “Building Infrastructure Guidelines for State Owned Buildings” in the Predesign document.

21. For the Section 4.C Technology Program (for State Agency Projects): Forward

the Technology Plan to the State's Office of Enterprise Technology (OET) for review; and obtain a written letter from OET regarding the Technology Plan for the proposed project. Incorporate any changes requested by OET.

22. For the Section 4.D Sustainability, Energy Conservation and Carbon Emissions: In accordance with Minnesota Statute §16B.235 identify Sustainable

http://www.minncor.com/

http://stateindustries.org/


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and High Performance goals for the project using “The State of Minnesota Sustainable Building Guidelines” at http://www.msbg.umn.edu . Include a summary table of goals & strategies. Also include the B3-MSBG project submittal report for the PredesignPhase that is generated by use of the B3-MSBG Tracking Tool at http://www.msbgtracking.com . This requirement applies when the project is new building, addition, or major renovation. See the Applicability rules at the B3-MSBG website.

23. For the Section 4.D Sustainability, Energy Conservation and Carbon Emissions:

Include a table of strategies to comply with Sustainable Building (SB) 2030 requirements. For SB2030 requirements, see: http://www.mn2030.umn.edu


In accordance with MN Statute § 16B.32, identify alternative energy uses and associated systems. This applies to a new building or for a renovation of 50 percent or more of an existing building or its energy systems. Anticipate future designs which use active and passive solar energy systems, earth sheltered construction, and other alternative energy sources where feasible.

25. For the Section 4.D Sustainability, Energy Conservation and Carbon Emissions

When the project is for a State Agency, provide a written analysis for including alternative energy (wind and/or solar) sources to provide 2% of the proposed building’s energy consumption. An example of an analysis is located at: www.admin.state.mn.us/recs


Provide a written plan in the predesign to consider providing Geothermal and Solar Energy Heating & Cooling Systems on new or replacement HVAC systems. Develop and submit a written plan in the Predesign document, for compliance with MN Statute 16B.326 to give preference to and to review and study geothermal heating and cooling systems. An example of an analysis is located at: www.admin.state.mn.us/recs

27. For the Section 4.D Sustainability, Energy Conservation and Carbon Emissions: Include a narrative for the requirement that the project specifications are to include requirements for the contractor to provide and submit a “Waste Management and Recycling Program Plan” for both demolition and construction


Estimated yearly energy consumption and associated costs are included.

29. For the Section 4.E Operations and Maintenance Requirements: Conduct information gathering and program meetings with operations and maintenance staff. Document and include these needs into the predesign.

30. For the Section 4.E Operations and Maintenance Requirements: For Projects

located on the Capitol Complex, obtain “Plant Management Preferred Equipment

http://www.msbg.umn.edu/

http://www.msbgtracking.com/

http://www.mn2030.umn.edu/



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List”, “Capitol Complex Guidelines”, and “Signage Guidelines”. (available at www.admin.state.mn.us/recs ). Include these documents in the Predesign document as instructions for the future design team.

31. For the Section 4.F Statute Requirements:

See Appendix 4c for statute requirements related to all projects receiving any amount of state funding. Include this table of requirements in the final predesign document for the project. (Instructions for the future design team).

32. For the Section 4.F Statute Requirements,: Identify the statutory requirements

for the project. These are to be included in the final Predesign Document. a. The statute that gives authority for the operational program that this

Predesign is being undertaken for. b. Licensing requirements. (i.e. Department of Health, Dept of Education,

etc). c. Design requirements (minimum room/window sizes, etc.) d. Operating Standards (required State, Federal, & Industry standards) e. Federal Statutes/Laws/Requirements. f. Significant Building Code or land use requirements.

33. For the Section 4.F Statute Requirements: Include any federal design

requirements or other mandated requirements.

34. For Section 4.G Specialty Requirements: Review the need to conduct a security and/or vulnerability assessment for the project. Include the study in the predesign document along with associated costs.

35. For Section 4.G Specialty Requirements: Include any unique requirements that

are applicable to the specific project. i.e. performance requirements, unique testing requirements, environmental reports, assessments, impact statements, facility condition audits that may have been done, hazardous materials surveys, unique construction, restrictions.

36. For Section 4.G Specialty Requirements: For projects that involve historic

renovations, are within a historic district, or involve demo of a building(s) that is on the register of historic places and/or within a historic district, meet with the State Historic Preservation Office (SHPO) to determine requirements. Include all SHPO requirements in the predesign as well as all specialty consultants (historic preservationist, archeologist) required for the future design team.

37. For Section 4.H Project Procurement and Delivery: Provide a written statement

and recommendation of the proposed construction delivery method to be used on the project. Include the reasons for this selection. Options include: Design-Bid-Build, Best Value, Construction Manager at Risk, Design-Build

38. For the Section 5 Site Analysis and Selection: If a site has not been chosen for

the proposed project, carry out a site analysis and recommendation process. The


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recommended site(s) are to be based on the locations that best meet pre-identified site criteria. For State-owned buildings/State Agency projects, coordinate this effort with the Department of Administration, Real Estate and Construction Services.

39. For the Section 5 Site Analysis and Selection: When locating or relocating or

when proposing a new building or renovation, the Predesign Document must include an analysis of the agency’s location(s) using “Criteria for Locating State Offices and Agencies” located at: www.admin.state.mn.us/recs

40. For the Section 5 Site Analysis and Selection: If the proposed project is a new

building that will be in a campus setting (i.e. school, university, prison, extended care); review location options on the campus in regards to efficient operation and programs provided on the campus. (i.e. Agency masterplanning of a campus should occur in order to give direction as to future growth and organization - Note: Masterplanning is not a bondable activity).

41. For the Section 5 Site Analysis and Selection: Verify if the project will be required to undergo a State Environmental Review. To determine this, go to: http://www.eqb.state.mn.us/EnvRevGuidanceDocuments.htm. If required the predesign will need to include all applicable information and direction to the future design team to provide assistance to the owner and responsible government unit in conducting an environmental assessment (EAW) and environmental impact statement (EIS). Note: If the project includes federal dollars, determine the need to complete an Environmental Assessment in accordance with the National Environmental Protection Act (NEPA). Include all applicable guidelines for EAWs and EISs into the predesign submittal document. And include required timelines in the project schedule.

42. For the Section 6 Financial Information: Compile the project costs using the

Department of Minnesota Management and Budget’s Capital Budget Request spreadsheet form (this form is included in this manual). Complete this form and include it in the submitted Predesign document.

43. For the Section 6 Financial Information: Compile the projected operating costs

using the State Operating Costs form (this form is included in this manual). Complete this form and include it in the Predesign submittal document.

44. For Section 6 Financial Information, review the Project Delivery Method (single

prime, multiple prime, design/build )for impact on the Cost Plan for the project.

45. For Section 6 Financial Information, include design fees for special consultants in the project costs (i.e. food service, acoustical, security, etc.).

46. For Section 6 Financial Information, verify existing utility infrastructures for

adequate capacity needed to support the proposed building/facility or renovation. Incorporate costs for upgrades into the budget.


http://www.eqb.state.mn.us/EnvRevGuidanceDocuments.htm

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47. For Section 6 Financial Information: If applicable and/or desired, include

percent for Art in the project cost. Statute 16B.35 Subdivision 1 applies [up to 1% of the appropriation can be allocated to art in public buildings – Detention facilities and non-public buildings are exempt.]

48. For Section 6 Financial Information: Assist the user agency in identifying and

incorporating contingency phasing and funding plans into the predesign to anticipate questions during legislative hearings.

49. For Section 6 Financial Information: When the proposed project is for an

existing Correctional Facility, obtain the contractor security requirements for the facility and include appropriate cost and schedule adjustments.

50. For Section 6 Financial Information: On major building projects, use the

predesign to develop an options based strategy for the agency to use in approaching the governor and legislature when requesting funding. The predesign should anticipate possible questions by presenting options for varying scopes and costs. Examples are:

1) It may make sense to break out options (and costs) to spread the funding request out, over several capital bonding sessions.

2) Phasing of the project 3) Options for private funding or lease with option to own (legislative

authority will be required for this option). 2) Options for a mix of private and public funding (legislative authority

will be required for this option).

51. For Section 6 Financial Information: For renovations, a Facility Condition Assessment has been conducted on the existing building and associated upgrade costs are included in the estimate.

52. For Section 6 Financial Information: Determine if there are any hazardous

material/asbestos abatement clean-up costs, fuel tank removal and/or contaminated soils clean-up costs for the proposed project or site.

53. For Section 6 Financial Information: The Life Cycle cost of the major building

components and building as a whole has been performed and included in the predesign document. Show comparison costs of varying construction systems/components and their life span. Indicate the selected system that was used to prepare the cost estimates.

54. For Section 6 Financial Information: State’s Design Guidelines were reviewed and associated costs accounted for.

55. For Section 7 Schedule Information: Develop a total project schedule

(annotated bar chart) and include in the submittal document. Include time for

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hazardous material abatement, site clean-up, fuel tank removal and soils replacement costs, project schedule phasing time, relocation/move time, and any potential long-lead material deliveries.

56. For Section 7 Schedule Information: Include a quality control/coordination

review and cost in the design budget. Indicate a minimum of 1.5 months in the schedule for this review.

57. For State Agency projects: Complete the Technology Checklist

58. This predesign document contains all the necessary requirements and costs for:

a. The owner to confidently pursue funding based on the cost estimates contained.

b. The owner to structure their contract with a design firm as to the design scope of work and fee; and,

c. The future design team all project requirements in order for the design firm to carry out the design.

59. Include the SIGNATURE sheet, with signature of the ARCHITECT (see page

1).

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29 June 2012

Predesign S

umm

ary 1


29 June 2012

1.1 Summary Statement

This Pre-Design is a comprehensive approach for the Preservation, Restoration and Repairs to the Governor’s Residence. The intent of the Pre-Design is to review the conditions and needs of the Governor’s Residence by identifying and prioritizing project scope items and their estimated costs in order to inform decision makers as to critical needs. Scope Many of the building components and systems are beyond their life expectancy and therefore have become dilapidated to the point where they must be replaced to avoid further damage of this State asset. Many of the building’s finishes must be revitalized, plumbing fixtures must be replaced and mechanical systems must be modernized to provide energy efficiency and meet today’s energy codes, B3, and Sustainable 2030. Security systems must be upgraded to meet current standards. Selective floor plan alterations must also take place in order to improve food service operations, accommodate State sponsored receptions, and to improve the livability of the Residence. The project scope items and their associated design are intended to bring the facility up to today’s living standards conforming to today’s building codes, while also restoring and preserving the main architectural ambiance of this historically significant residence per the Secretary of Interior’s Standards for the Treatment of Historic Properties. The description and intent of the project scope items and prioritization is summarized below and outlined in the Scope of Work/Cost Plan.


Updated 14 September 2012 Predesign Addendum 1

Project Cost Summary - Draft

Total Project

The ‘Total Project’ is the total sum of work related to all the project areas identified in the Scope of Work/Cost Plan; Accessibility, Function, Life Safety, Maintenance, Security and Sustainability. Following is a summary of this work. Specific items are listed by location in the Scope of Work/Cost Plan. The grounds or exterior work is focused on correcting ongoing drainage issues both at the perimeter of the building and vehicle circulation and parking. The perimeter fence condition and perimeter security is also addressed. And finally related to site there are functional improvement to address wood storage, compost and trash. The work related to the building envelope for both the Residence and the Carriage House is focused on improving the energy efficiency of the envelope by either replacing storm windows or as an alternate replacing the windows as well as added insulation to the underside of the roof to improve the overall R-value or the buildings. Both buildings have undergone masonry and roof work in the last 10 – 15 years so there is no work identified as this time. All rooms or project areas on the interior are addressed. All of the rooms on the lower level are improved to better serve their function as well as improve accessibility and life safety features. The main level work is focused on stabilizing the settlement occurring on the front stair, improving the functionality of the kitchen and providing an accessible route from the often used south patio into the Residence. The second level begins the work of improving the livability and functionality for the first family and staff. The master suite is upgraded and a ‘sneak’ or connecting hall is provided to allow family use and access of the 2nd floor during public events. The family area is improved and alternates are provided to expand this space and add a kitchenette. The elevator is extended as originally intended to serve all floors. This will require a complete elevator replacement and extension of the elevator shaft to the 2nd and 3rd levels. The 3rd floor modifications are required either to accommodate the other work in the building or to improve the function and usefulness of this upper underutilized area. All levels are impacted by electrical, life safety, technology and mechanical upgrades. As identified in the Facilities Assessment completed by VFA and confirmed by the Predesign Team, all of the mechanical and electrical systems have exceeded their expected useful life. Replacements of these systems are included in the construction total below. Impacting both the grounds and the buildings are the security improvements recommended to meet and enhance current operational needs.

Cost Duration Total Project Total Cost $6,117,700 111 wks Total Project Construction Total – all work items are completed as one single non-phased project

$4,107,180*

66 wks Construction

Site Scope Portion $761,358 45 wks Design and Documents

Residence Portion 14,706 SF $3,227,584 Cost per SF Residence $219.50/SF Carriage House Portion 3,420 SF $118,238 109 wks Total Cost per SF Carriage House $34.57/SF * Cost represents construction dollars only and does not represent owner soft costs, contingency, design fees or hazardous material removal or remediation that are included in the Total Project Total Cost. Cost is represented in 2012 dollars and does not include



escalation if work is to be completed in future years Add Alternates Cost * Duration Alternate 1 – Replace in lieu of repair front

metal fence (EX1.2)

$108,160 cost $53,120 difference

Deduct 2 wks Construction

Alternate 2 – Replace kitchen in lieu of

upgrading (IN24.2) $675,395 cost

$457,240 difference

Add 16 wks Construction Add 3 wks Design and Documents

Alternate 3 – Replace windows in lieu of

storms (EN1.2) $708,400 cost

$566,720 difference


Alternate 4 – Expand family living area

(IN32)

$95,541 cost Add 8 wks Construction Add 3 wks Design and Documents

Alternate 5 – Add kitchenette to family

living area (IN33)


Alternate 6 – Relocate laundry to 2nd level

(IN40)


Alternate 7 – Geothermal system serving

2nd and 3rd level in lieu of AHU (M6.2). See Appendix A – this is required to be reviewed per B3/SB2030 but does not provide the most efficient system for this use.

$200,361 cost $30,761 difference


Alternate 8 – Add pedestrian tunnel




Phased Approach - Draft

Phase 1

Phase 1 represents items identified as being the most immediate priority. They include those items that address security, the energy performance of the building envelope of the Residence, site and building issues related to drainage as these items potentially could harm the asset and those items that would impact the day to day function of the Residence both as a residence and for events.

Cost Duration Total Phase 1 Project Cost $2,623,000 94 wks

Total Construction - Phase 1 $1,868,323

57 wks Construction

Site Scope Portion $582,636 37 wks Design and Documents

Residence Portion 14,706 SF $1,285,687 Cost per SF $87.42/SF Alternate 1 included. Alternate 2 & 3 not

taken

Phase 1 - Itemized Cost per Item EX 1.2 Front metal Fence - repair $108,160

EX 3 Front Walk - lighting $38,640

EX 4 Front Landing - floor surface $3,735

EX 6 Front Landing - lighting $4,636

EX 7.1 Replace northeast window well $9,080

EX 7.1.1 Insulate foundation area exposed for EX7.1 $2,800

EX 9 Correct drainage at parking - includes area by rear gate $260,176

EX 10 Correct erosion at parking lot perimeter $29,765

EX 11 Correct drainage at front drive - adjacent to house $27,241

EX 15 Correct drainage at Carriage House overhead door $19,320

EX 16 Patio area - foundation water proofing $77,151

EX 28 Carriage House downspouts $1,932

EN 1.1 Replace storm windows - increase U value $141,680

IN 3 Accessible Toilets $80,206

IN 4 Front Stair to Lower Level - head clearance and step $9,660

IN 9 Elevator - see IN49 $189,658

IN 10 Laundry - Option 1 $19,835

IN 12 Tunnel Access - see EX15 $8,000

IN 14 Front Stair $22,218

IN 24.1 Kitchen - Option 1 See attached Appendix C - Rippe report $218,115

IN 49 Bathroom - required with IN9 $32,200

IN 54 Attic $90,804G 1 Program separation $6,440M 8 Carriage House Plumbing $1,932



Phase 1 - Itemized Continued

E 1 Replace generator - Appendix B $126,224

E 6 Fire alarm system $10,175E 7 Low voltage upgrade $11,592E 8 Exterior lighting control $5,409E 9

PV Array on garage and wood storage cover/roof - see EX26 and EN3.2

$51,520

S 1 Electronic Access control $49,845

S 2 Perimeter Intrusion Detection $90,675

S 3 Window & Door Protection $25,618

S 5 CCTV systems $67,658

S 6 Security Console $26,223



Phase 2

Phase 2 completes many of the site and exterior needs and continues the functional improvements of the Residence to the 2nd and 3rd levels including adding cooling. Along with the addition of this air handling unit to provide the 2nd and 3rd floor cooling the unit serving the lower and first levels is also replaced. This phase also includes building envelope efficiency improvements for the Carriage House.

Cost Duration Total Phase 2 Project Cost $2,675,200** 79 wks Total Construction * – Phase 2 $1,911,201***

43 wks

Construction Site Scope $121,930 36 wks

Design and Documents

Residence Portion 14,706 SF $1,708,112 Cost per SF Residence $116.15/SF Carriage House Portion 3,420 SF $77,626 Cost per SF Carriage House $22.69/SF * Cost represents construction dollars only and does not

represent owner soft costs, contingency, design fees or hazardous material removal or remediation. It does not include escalation for work to be completed in future years.

** Cost does not include escalation as no timeline has been identified

*** Cost includes remobilization related to phased construction not included in per item cost below

Phase 2 - Itemized Cost per ItemEX 8 Foundation drainage - south lawn $5,023

EX 17 Remove planter east of Solarium $1,030

EX 20 Replace west property fence $18,032

EX 22 Trash can enclosure $3,220

EX 24 Rear stone steps $4,830

EX 25 Fountain $6,440

EX 26 Wood storage cover $14,168

EX 27 Stair from exterior generator area $10,304

EN 2 Infill masonry openings - required for M6.1 $7,889

EN 3.1 Replace parapet caps at garage $10,948

EN 3.2 Extend parapet at garage - required for C9 $8,550

EN 4 Repair port cochere water table $10,304

IN 2 Use of Meeting Room $6,680

IN 6 Coat Room $4,327

IN 7 Storage $3,406

IN 8 Back Corridor $4,905

IN 13 Back stair to exterior $14,812

IN 15 East Porch $3,606

IN 17 Front Bathroom - under Stair $2,576

IN 18 Coat Closet $12,000



Phase 2 – Itemized Continued

IN 20.1 Solarium $17,388

IN 20.2 Solarium - Accessible ramp $12,236

IN 21 Study $10,304

IN 23 Back Hall $15,610

IN 24 Pantry - See attached Appendix C - Rippe report $7,728

IN 25 Security Office $6,347

IN 26 East Porch $1,112

IN 27 Master Suite upgrades $10,106

IN 28 Master Closet $18,329

IN 29 Private passage from Master Suite $38,962

IN 30 South Porch $1,112

IN 31 Family room upgrades $6,965

IN 34 Reconfigure hall $6,224

IN 36 South Bedroom $1,427

IN 37 Southwest Bedroom $1,262

IN 39 Southwest closet $2,511

IN 41 North Bedroom $11,803

IN 42 North Bedroom Closet $2,254

IN 43 North Bedroom bath $6,440

IN 44 Back hall $7,393

IN 45 Back Hall closet $7,728

IN 53 Storage Room $17,916

CH 3 Insulation $63,498

M 1 Water pressure

M 2.1 Water system - Riser upgrade $154,560

M 5

Air Handling Unit - Serving 1st Floor and Basement - See Appendix A

$179,521

M 6.1

Air Handling Unit - Serving 2nd and 3rd - See Appendix A. Required for EN2

$163,600

M 7 Central DDC system $161,000

E 2 Heat tape $16,744

E 4 Replace panelboards - See Appendix B $91,679

E 5 Update metering $9,016

E 10 Power $195,776

E 11 IT Infrastructure $128,800

S 4 Personal Alarm System $29,598



Phase 3

Phase 3 addresses many of the items that are not deemed a high priority but would be of a benefit to the site and functionality of the building. The only item that would be deemed a necessity is the replacement of the boilers to enhance efficiency. Replacement is included in Phase 3 unless the boilers fail in the near future. They are currently functional and serving the facility adequately.

Cost Duration Total Phase 3 Project Cost $1,662,200** 63 wks Total Construction * - Phase 3 $1,216,058***

37 wks

Construction Site Scope $214,843 26 wks

Design and Documents

Residence Portion 14,706 SF $986,622 Cost per SF Residence $67.10/SF Carriage House Portion 3,420 SF $35,058 Cost per SF Carriage House $10.25/SF See Alternate 4 – 8 above. Alternates not

shown on Phase 3 numbers

* Cost represents construction dollars only and does not represent owner soft costs, contingency, design fees or hazardous material removal or remediation. It does not include escalation for work to be completed in future years.

** Cost does not include escalation as no timeline has been identified *** Cost includes remobilization related to phased construction not included in per

item cost below Phase 3 - Itemized Cost per ItemEX 2 Front Walk ‐ snow removal at sidewalks within grounds to front

door and port cochere $16,808

EX 5.1 Front Landing ‐ snow removal $9,969

EX 7.2 Replace northwest window well $9,080


EX 7.3 Replace east window well $9,209


EX 12 Provide victory garden $17,388

EX 13 Screening between parking and north lawn $22,540

EX 14 Front drive way ‐ erosion at shoulders $4,765

EX 16.1 Water collection cistern $22,880

EX 18 Reconstruct Children's Garden $9,016

EX 19 Additional planting along east property line to increase privacy $9,531

EX 21 Additional planting along west property line to increase privacy $9,531

EX 23.1 Brush/land scaping screen fence $18,418

EX 23.2 Compost area $1,200

EX 29.1 Irrigation $9,660

IN 1 Use of Amusement Room $95,054

IN 5 Hall ‐ Bottom of Front Stair $15,456

IN 16 Drawing Room $4,121



Phase 2 – Itemized Continued

IN 22 Dining Room $5,667

IN 32 Family Room ‐ Expand finished room into porch $95,541

IN 35 South bath $4,765

IN 38 Southwest bath $12,558

IN 40 2nd floor laundry workroom $64,509

IN 46 North bedroom $2,846

IN 47 South bedroom $2,833

IN 48 Update N & S bedrooms into single room ‐ void IN46 and IN47 $14,812

IN 50 South Room $19,191

IN 51 North Room $20,028

IN 52 North Closet $32,200

CH 2 2nd Level ‐ expand use of space $28,980

M 2.2 Water system ‐ partial riser upgrade $30,912

M 3 Replace chiller unit $137,300

M 4 Upgrade boiler efficiency $117,208

E 3 Upgrade historic fixtures $36,064


29 June 2012

Funding Sources $2.5 million dollars have been allocated in the 2010 and 2011 bonding bills. 1.2 Building Project Data Sheet Name of Project: Minnesota Governor’s Residence Preservation, Restoration and Repairs Agency/Organization: MN Real Estate and Construction Services (RECS) Building Location: 1006 Summit Ave St Paul, MN Building Occupancy Type – Existing;

Primary Space Types: Residence – Family Living Areas, Bed Rooms, Bath Rooms, Dining Room, Meeting Room, Kitchen, Storage, Mechanical and Security Office. Carriage House – Offices, Mechanical and Storage

Garage – Mechanical and Storage Type of Construction: Residence and Carriage House - Solid masonry with wood roof

framing Garage – CMU with veneer brick and metal/concrete framing

Building Size: Residence: Number of Stories: Lower Level, Main Level, 2nd Level, 3rd Level – 4 total Square Feet per Floor: Lower Level – 3519 SF Main Level – 4144 SF 2nd Level – 4060 SF 3rd Level – 3189 SF Total Square Feet: 14,912 SF Site Size: 1 acre Parking: Type: surface Number of Stalls: 18 Area of Parking: approx. 9,000 SF Roofing Type and Condition: Residence: Sloped Portion – Slate shingles – replaced 1999 Flat Portion – EPDM membrane – replaced 2010 Carriage House: Slate shingles – replaced 1999 Garage: EPDM membrane – Exterior Wall: Residence/Carriage House: Solid brick masonry – good, repointed Garage: Brick veneer – fair, minimal repointing required near parapet Precast stone caps – poor, require replacement Interior Wall: See Room Inventory Sheets Structural System:

Residence: Masonry bearing walls, interior wood framing – see Project Scope IN14 Carriage House: Masonry bearing walls, interior wood framing – see Project Scope CH1

Garage: Steel framing, concrete floor Hazardous Material Removal & Cost: There is no survey information at this time. Mechanical System Type and Condition: See Appendix A Fire Protection Type and Condition: NA Residence/Fire Suppression for exhaust hood – See Appendix C Electrical System Type and Condition: See Appendix B Technology System and Condition: Costs: See Project/Cost Summary – Total Project $5,437,300


29 June 2012

Project B

ackground 2


29 June 2012

2.1 Background Summary Much has changed since lumberman Horace Irvine completed his family home in 1912, one of the many beautiful mansions that began populating Summit Avenue toward the end of America’s Gilded Age. This English Tudor home was originally designed by William Channing Whitney as a private single family residence, the property included living quarters for the Irvine family and their domestic staff, a carriage house, and grand spaces inside and out to entertain gatherings of the family’s guests. The home included seven bedrooms, nine bathrooms, two sleeping porches and eight fireplaces. The Residence itself is 14,706 SF and is located on one acre of land.

The Minnesota Legislature accepted the property as a gift from the Irvine family in 1965 and passed a law accepting the donation and designating the house as the State Ceremonial Building for official public use for state ceremonial functions and as a governor's residence. The law placed the house and its management under the jurisdiction of the Minnesota Department of Administration. From 1965 until 1980, governors were permitted to propose changes to the house. The Legislature provided renovation funds and the Department of Administration supervised the improvements. From 1965 to 1967, a committee assisted with furnishing the house, but the governor retained the authority to make changes.

In 1974, the house was listed on the National Register of Historic Places. Due to the historic nature of the property any renovation to the exterior of the residence must be reviewed and


29 June 2012

approved by the State Historic Preservation Office of the Minnesota Historic Society who is given such authority based on Statute 138. The Review will be administered by the MNSHPO Compliance Office. To date a cover letter has been filed to inform the Office of the Pre-Design. Formal review will take place once a project has been established and documents are available. The Office will require review of the documents at the point of 30%, 60% and 90% completion.

In 1980, in an effort to establish more consistent management for the house, the Legislature authorized the State Ceremonial Building Council. In 1983, the name was changed to the Governor's Residence Council. The council has 19 members: the Commissioner of Administration, the governor's spouse, the executive director of the Arts Board, the director of the Minnesota Historical Society, one member each from the Minnesota House of Representatives and the Minnesota Senate, and 13 members appointed by the governor. The council develops restoration plans, approves alterations, and solicits contributions for improvements or furnishings for public areas of the building.

Today the property serves as a private residence for our Governor, but the Governor and family can change every four years, each with individual needs to support their lifestyles, children and/or pets. Whitney’s design for a family home never anticipated that the Irvine house would also need to provide offices for staff – currently there are 5 staff members, be open for “Ceremonial” uses, accommodate public tours, and graciously host public meetings and events (some months with over 1,000 guests) -- all while the Governor and family need to remain private and secure. Currently offices are housed in the upper floor of the Carriage House and a 3,420 SF storage building has been added to address maintenance and storage needs.

The utilization of this historic site as both the home of our Governor and to host meetings and events comes fraught with inherent conflicts for the facility and its operations. The State has long recognized several of these issues and attempted to accommodate them with individual rehabilitation projects. Now, however, the State is seeking a comprehensive approach that will identify and address all of the legitimate needs and goals for the Residence. This Predesign is the first step in this process. Its intent is to provide a clear and comprehensive shared vision of the needs and goals for the Residence, along with an approach of logically phased and funded projects.


29 June 2012

Timeline 1911 Original construction

Unknown There is evidence that the entire Residence and Carriage House was repointed with a differing mortar joint profile than the original. As sample of the recessed joint still remains on the Port Cochere.

1965 Gifted to State of Minnesota to serve as the State Ceremonial Building

1974 Designated on the National Register of Historic Places

1978 Designated on the St Paul’s Historic Site Register

1980 Governor’s Residence Council Established

1983 Architecture, Landscape Architecture and Interiors Master Plan

1989 Lower Level Remodeled

1990 Terrace Accessibility

1993 Elevator serving main and lower level

1995 Master Plan Update

1996 Woodwork refinished in Dining Room and Foyer

1998 Library finish remodeling

1999 Replacement of slate roof at Residence and Carriage House and masonry stabilization Replacement of metal roof at port cochere

2011 Replacement of flat roof at Residence


29 June 2012

2.2 Agency Mission

Department of Administration: To provide the best value in government administrative services.

We do this by emphasizing: Customer Satisfaction, serving our customers in a professional and ethical

manner, producing valuable results; Continuous Improvement, reducing costs and cycle times, optimizing

performance and delivering innovative business solutions at every opportunity; and

Employee Engagement, enabling and encouraging all staff to help achieve our mission

The Governor's Residence Council

The Governor's Residence Council (GRC) was created by the Legislature in 1980 to advise state officials on the preservation, renovation and maintenance of the Minnesota Governor's Residence. It has 19 members: the Commissioner of Administration, the governor's spouse, the executive director of the Arts Board, the director of the Minnesota Historical Society, one member each from the

Minnesota House of Representatives and the Senate, and 13 members appointed by the governor. Andrea Hart Kajer currently serves as chairperson of the Governor's Residence Council.

The council develops restoration plans, approves alterations and solicits contributions for improvements or furnishings for public areas of the building.It meets on a regular basis to review issues that affect the residence.

In 1983, the council commissioned a study which resulted in recommendations to protect the safety of residents and visitors and to preserve the integrity of the buildings and related facilities.

The 1006 Summit Avenue Society

The 1006 Summit Avenue Society was created in 1982 as a non-profit fundraising organization to aid in the preservation and refurbishment of the Minnesota Governor's Residence. Since its founding, the Society has raised over $500,000 for household items ranging from china and silver to conference room furnishings and decorative items.


29 June 2012

Agency O

rganization 3


29 June 2012

3 Agency Organization Beginning when the Governor’s Residence Council first recognized the need to have a Master Plan to guide work at the Residence in 1983 there has been a Plan and a list of programmatic, life safety and rehabilitation items to maintain and sustain the Residence. Along the way this plan has been updated, certain items completed and other items added. This predesign is the next step in identifying and completing a list of current priorities. The stakeholders involved to date are as follows:

Governor’s Residence Council Mary Shaffer Catherine Harrington Joseph Metzler Governor’s Residence Staff Amanda Simpson – Governor’s Residence Manager Cherie Yates – Residence Assistant Lorinda Balfanz - Grounds Micah Pace - Chef Governor’s Staff Sarah Hinde RECS/ADMIN Glen Heino Nicky Giancola Plant Management Chris Guevin Gordy Specht Jerry Larson Bruce Aune Howard Hiipakka Jim Aleckson Roger Thorsvik Capitol Security Captain Bob Meyerson Design Team Miller Dunwiddie Architecture – John Mecum/Denita Lemmon LKPB Mechanical and Electrical Engineering – Peter Potvin MBJ Structural Engineering – Mike Ramerth Robert Rippe & Assoc Kitchen Consultant– Robert Rippe Faithful & Gould Construction Planning/Estimating– John Pidgeon Security Planning Consultants – James Johnson



3.1 Organizational Chart


29 June 2012

Project D

escription 4A


29 June 2012

4A Project Description In 2010, VFA, Inc. of Boston, Massachusetts was hired to complete a Facilities Condition Assessment for the State of Minnesota, covering the Governor’s Residence, Carriage House, Storage Building and the Grounds. This assessment was conducted during November 2010. These major Issues were identified in the executive summary of the report:

With most of the major systems overdue for renewal, the building is rapidly moving toward poor condition.

Cracks in plaster walls indicate there may be possible settling, warranting a more complete investigation of the foundation.

Nearly all mechanical systems, air distribution systems and their associated control systems are beyond their useful life, causing higher operating and repair costs and risking shut down in the event of total system failure. This includes the central cooling and heat generation for the compound located within the Carriage House.

The second and third floor are conditioned using inefficient, and beyond useful life, through-wall units. A more efficient system using the main heating and cooling plant is suggested.

Emergency power, security systems and light systems are all beyond rated life and may be inadequate in the event of emergency.

The process to complete this Predesign began by reviewing these issues and past plans to determine the full scope required to Preserve, Restore and Repair the Residence including programmatic needs.


29 June 2012

4A.1 Scope of Work/Cost Plan The following pages include a full summary of the work scope as developed by the design team with input from Residence Staff, Plant Management and Capitol Security. It is formatted as a matrix and includes anticipated construction costs as provided by Faithful and Gould and a Priority column to help determine phasing and individual projects. Plans locating the Items on the site are located at the end of the document.

Matrix Key

Item Task/Location Scope Cost Priority

EX 1.2 Front metal Fence ‐ replace

250 SF Same scope as EX1.1 except metal rail is removed and replaced

$108,160 1A M/S

The first two columns include a 2-part item identifier – this identified is intended to help with the organization of the document. The second column represents an identifying number. The first column includes a letter representing the general area of the work as follows: EX – Exterior, EN – Envelope of Residence, Carriage House and Garage IN – Interior of Residence CH – Interior Carriage House G – Interior of Garage M – Mechancial E – Electrical S - Security Item Task/Location Scope Cost Priority



$108,160 1A M/S

The 3rd column lists the task and/or location. These are identified on the plans at the end of the Matrix by item number as well. Item Task/Location Scope Cost Priority



$108,160 1A M/S

The 4th column includes the area or quantity included in the Scope and Cost. Item Task/Location Scope Cost Priority



$108,160 1A M/S

The 5th column includes a description of the scope or work included for each item.


29 June 2012

Item Task/Location Scope Cost Priority



$108,160 1A M/S

The 6th column includes the cost per item as provided by Faithful and Gould. This number is for construction cost only and includes a 12% industry standard for Contractor Markup which includes General Conditions and Overhead and Profit. These numbers are represented in 2012 values and include no escalation rate. Item Task/Location Scope Cost Priority



$108,160 1A M/S

The last two columns prioritize and identify the type work for each scope item. The priorities are 1 – 3 with 1 being immediate and correspond numerically to the Phases. The type of work for each scope item falls under one of the following categories: A - Accessibility – Currently the lower and main levels of the Residence are accessible however once inside the building there is no access to the back patio, or once on the back patio there is no access to the house beyond the Solarium. The only accessible restroom accommodations are located within the lower level service area. During an event these areas are filled with catering equipment and access by the public is problematic. F - Function – As reviewed by the design team these are areas or modifications that would assist in the daily activities of the Residence from family living to ceremonial events. They include programming for current and future use and a look to how the Residence could accommodate ‘modern living’ standards – the accepted standards and requirements of a modern family. LS - Life Safety – The buildings primary occupancy is classified as Group R-3 Residential. Its primary construction is classified as type 5B unsprinklered. As a Residence the building meets most of the required life safety or code requirements. Where changes are proposed of the life safety features of the Residence these will be brought up to current codes. M - Maintenance - Although the Residence has been well maintained there are physical conditions and equipment that are in need of upgrade that have passed their useful life. A number of these were also identified in the VFA Facilities Condition Assessment. S - Security – As a Residence for the Governor, certain care needs to be given in creating a secure and safe environment. The team included a security specialist who worked closely with Capitol Security to assess the property and determine the necessary measures. SD - Sustainability – Current funding criteria requires this project to meet B3/SB2030. This is a high standard based on exceeding a set 2004 benchmark of similar project types. As the Residence is unique unto itself, the team has used data from the Residence dating from 2004 as a benchmark to determine how best the changes that are recommended will improve the conditions of the Residence. Sustainability was also reviewed from aspects as outlined in the Greening the Residence Task Force facility analysis completed prior to the start of the Predesign. These aspects were carefully considered when developing the scope. The new legislation (2012) Chapter 293, Section 32 requires solar PV or solar thermal analysis.

Governor's Residence Predesign 29 June 2012

Item Task/Location Scope Cost

Exterior

Front metal Fence 250 LF Excavate along length within yard ‐

6' wide by length

$55,040 1 M/S

Install draintile and filter fabric

Replace brick and reconstruct 2'

section of masonry wall at 8

locations along masonry wallRestore sod ‐ maintain 3' wide by

Repoint stone piers and gate

supports ‐ 2 at pedestrian gate/2

Enlarge painted metal mounting

plates for vehicle gate anchorage.

Remove section of drive 6' to

either side of gate.

Replace removed section of drive

with gravel french drain and

permeable pavers

Remove and replace metal rail as

required for masonry work

Prep and paint rail

Resecure rail

Provide foundation for

kickers/supports ‐ 24 locations

Replace operators at both gates

Provide intercom and card pad at

bollard within boulevard ‐

vechicle gate

EX 1.2 Front metal Fence ‐ replace 250 SF Same scope as EX1.1 except metal

rail is removed and replaced

$108,160 1A M/S

450 SF Remove sidewalks $16,808 3 M

Install hydronic heated sidewalk

system ‐ see Ex 5.1 and 5.2 below

Replace sidewalks with pavers

EX 3 Front Walk ‐ lighting 15 lights Provide bollard lighting along

walks ‐ Led light source. Explore

solar options

$38,640 1 F

EX 4 Front Landing ‐ floor

surface

145 SF Replace floor surface ‐ replicate

original pavers

$3,735 1 M

EX 5.1 Front Landing ‐ snow

removal

145 SF Install hydronic below slab heat

system

$9,969 3 M

Connect to hydronic heat system ‐

see M 4. Provide shell and tube

heat exchanger (HX). Include

system components.

1.1EX

EX 2 Front Walk ‐ snow removal

at sidewalks within grounds

to front door and port

cochere

Priority


Item Task Scope Cost

Exterior

EX 5.2 Front Landing ‐ snow

removal

145 SF Install hydronic below slab heat

system

$9,969 3A M

Connect to refrigeration heat

rejection ‐ see IN 24.2. Provide

shell and tube heat exchanger

(HX). Include system components.

EX 6 Front Landing ‐ lighting 2 lights

Replace fixtures at pedestals ‐

clear lens to increase light levels.

Convert to LED light source.

$4,636 1 F

15 LF Remove and reconstruct ‐ assume

8' deep$9,080 1 M

Water proof


8' deep

$9,080 3 M

Water proof


8' deep

$7,150 3 M

Water proof

Replace northeast window

well

EX 7.1.1 Insulate foundation area

exposed for EX7.1

EX 7.1

EX 7.3

EX 7.2 Replace northwest window

well

EX

Replace east window well

EX 7.2.1 Insulate foundation area

exposed for EX7.2

$2,500 1 SD

$2,500 3 SD

$2,100

Priority

4" rigid insulation and drainage

brd

12 LF ‐ 6' h

21 LF ‐ 6' h 4" rigid insulation and drainage

brd

7.3.1 Insulate foundation area

exposed for EX7.3

21 LF ‐ 6' h 4" rigid insulation and drainage

brd

3 SD



Exterior

300 SF Regrade along front elevation $5,023 2 M

Protect trees

Remove and replace foundation

plantings

Install metal edging and mulch

Provide copper gutter extensions

as required ‐ 4 locations

9500 SF Remove bituminous $260,176 1 M

Replace with pervious pavers

Regrade for drainage to catch

basin

Install catch basin at low point

2000 SF Regrade sodded area at perimeter $29,765 1 M

120 LFInstall 2' high stone retaining wall

400 SF Remove bituminous $27,241 1 M/SD

Excavate to waterproof

2 total

Remove window well and window

Infill window openings

40 LF Waterproof foundation ‐ assume

10' foundation.

Insulate with 4" rigid

Regrade for drainage to catch

basin

Install catch basin at low point

Replace with pervious pavers

1200 SF Remove bituminous at drive

between Residence and Carriage

$17,388 3 F

Provide raised planting beds

Install drip irrigation connected to

existing system

EX 12.1 Provide new pedestrian

tunnel

Concrete tunnel adjacent to

existing utility tunnel

$128,000 3A F

Modify island to allow vehicle

access from parking lot to Carriage

House garage door opening.

$22,540 3 F

Add infill landscape

Correct drainage at front

drive ‐ adjacent to house

Provide victory garden

Screening between parking

and north lawn

Correct drainage at parking ‐

includes area by rear gate

EX 9

Correct erosion at parking

lot perimeter

10EX

Foundation drainage ‐ south

lawn

EX 11

EX 13

8EX

Priority

12EX


Item Task Scope CostExterior

400 SF Regrade ‐ resod $4,765 3 M

100 LF Install low curb wall and curb both

sides

Water proof tunnel Excavate to tunnel below ‐

waterproof

2500 SF Remove pavers over entire patio

including ramp. Salvage 500 SF for

reuse.

$77,151 1 M/SD

Protect and secure perimeter

stone/brick walls as required.

2000 CF Excavate between ramp and

solarium wall including window

well

68 LF

Waterproof foundation with

bentonite sheet ‐ assume 10'

Insulate with 4" rigid

Reconstruct area well.

Provide drainage field and under

paver drainage path for house and

tent downspouts. Provide grate

within pavers at perimeter of tent.

Provide heat tape in horizontal

runs as required.

Restore patio over sand bed.

EX 16.1 Water collection cistern 1000 Gal Tie drainage from EX16 into

underground water containment

cistern. Pipe to irrigate victory

garden.

$12,880 3 SD

$9,016 3 F

Remove existing pond

Replace with new path layout and

plantings

Remove planter. Infill to match

surrounding pavers

Remove stone paving

40 SFRemove planter east of

Solarium

Patio area ‐ foundation

water proofing

Correct drainage at Carriage

House overhead door

16

EX 18

EX 17

Remove and replace concrete

apron

160 SF $19,320 1 M

Priority

$1,030 2 M

EX 14 Front drive way ‐ erosion at

shoulders

15EX

Reconstruct Children's

Garden

EX



Exterior

Install planting soil, shrubs, metal

edging and mulch

Install planting soil, shrubs, metal

edging and mulch

EX 22 Trash can enclosure 12'w x 5'h

Double gate to be metal frame

with decorative metal panel infill

to provide desired screening.

$3,220 2 F

EX 23.1 Brush/land scaping screen

fence

80' l x 8' h Fence to be metal frame with

decorative metal panel infill to

provide desired screening.

Provide 8' wide double gate ‐

same detailing

$18,418 3 F

EX 23.2 Compost area Subdivide area screened for brush

to provide designated compost

area

$1,200 3 SD/F

Remove existing stone stair ‐

salvage stone. Excluding broken

tread

Reconstruct stair to add additional

riser to eliminate interior step

within vestibule

Provide metail hand rail

Waterproof bowl

Replace refill vlave

Install Skimmer

Replace strainer with high capacity

strainer

EX 26 Wood storage cover 220 SF Provide roofed addition to north

side of garage. Secure with

decorative metal gate ‐ sim to

others

$14,168 2 F/M

From edge of house to the north

remove 5' section of lawn the

length of the fence

Remove and replace fence with

decorative metal fence in concrete

footings. Fence to be metal frame

with decorative metal panel infill

to provide desired privacy.

Additional planting along

west property line to

increase privacy

140 LF

140 LF

Rear stone steps

Replace west property

fence

24EX

Fountain25EX

EX 20

EX 21

$4,830 M/LS

$6,440 M

$9,531 3 F

2

2

$18,032 2 F

Priority

EX 19 Additional planting along

east property line to

increase privacy

From edge of house to the north

remove 5' section of lawn the

$9,531 3 F



Exterior

EX 27 Stair from exterior

generator area

Remove wood stair. Replace with

galvanized metal stair and rail.

$2,600 2 M

Expansion $9,660 3 M

Install new 2" water service

EX 29.2 Irrigation ‐ cistern Use of cistern ‐ see 16.1 3 M/SD

Carriage House downspoutsEX 28

EX 29.1 Irrigation

$1,932 MExtend downspout under walk

and daylight into below grade

catch basin. Regrade lawn to

receive water and direct away

from walks. Sod as required.

Priority

1


Task Scope Cost

Building Envelope

Exterior wood combination

windows ‐ vert grain fir. Low‐E

hardcoat glazing.

Remove existing windows and

storms

Replace with wood window to

match existing ‐ N & E elevation

Low ‐ E 272 w/ Argon, S & W

elevation Low ‐ E 366 w/ Argon

7 total Remove louvers $7,889

25 SF Infill masonry openings ‐ brick to

match existing

100 LF Remove cast stone caps ‐ replace

with limestone cap

$8,500

Brick repair as required

Item

EN 1.2 Replace windows

Replace storm windows ‐

increase U value

Replace parapet caps at

garage

Extend parapet at garage ‐

required for C9

Infill masonry openings ‐

required for M6.1

EN 3.1

EN 2

1.1EN

EN 3.2

Repair port cochere water

table

Remove and replace damaged

limestone base and water table

detailing ‐ match existing.

4

Remove existing aluminum storms

Priority

$141,680 M/SD

$8,500 M/SD

M

1

1A

2 M/SD/F

216 SF Extend garage parapet ‐ excluding

S elevation. Brick with stone cap.

M/SD

$10,304 MEN

$708,400

2

2

2


Task Scope Cost

Interior ‐ Lower Level

606 SF Relocate TV ‐ cable/elect to above

fireplace

$95,054 3 F

Remove existing cabinetry

Reconfigure layout with wet bar

Upgrade lighting ‐ multi level

controllable/LED typical.

Occupancy sensor

Aesthetics ‐ paint

399 SF Upgrade Technology ‐ video

conference capability

$6,680 2 F

Upgrade lighting ‐ multi level

controllable/LED typical.

Occupancy sensor

224 SF Demolish existing toilet rooms $80,206 1 A

Renovate to 2 unisex accessible

toilet rooms ‐ each room 110 SF

Tile ‐ floor and full height wall

Water resistant gyp bd ceiling

Paint ceiling

Remove carpet $9,660 1 A

Modify treads ‐ infill nosing

Modify ceiling ‐ remove square

angle

Install lighting within underside of

stair above to light stair

Reconstruct with plaster sloped

ceiling

Paint ceiling

IN 5 Hall ‐ Bottom of Front Stair Replace chandelier ‐ Head

clearance and aesthetic

$6,350 3 F

124 SF No coat use ‐ remove racks $4,327 1 F

Repair walls ‐ paint

Provide shelving for catering

93 SF Remove existing shelves $3,406 1 F

Repair walls ‐ paint

Provide shelving for catering

293 SF Remove dropped ceiling ‐ ceiling

height/maintenance issue

$4,905 2 F

Paint ceiling and exposed piping

Replace lighting to accommodate

exposed ceiling

Back Corridor

Item

1

IN 2

Use of Amusement Room

IN 8

IN 7

IN

Accessible Toilets

Front Stair to Lower Level ‐

head clearance and step

Storage

4

IN 3

6

Use of Meeting Room

Coat Room

IN

IN

Priority


Task Scope Cost

Interior ‐ Lower Level

Replace cab and equipment $189,658 1 A

Extend shaft ‐ See 2nd and 3rd

Level

provide new 208 volt 3 phase

connection

Provide wall and door to create

separate room enclosure for

mechanical equipement

$19,835 1 F

308 SF Remove/replace flooring

Provide ironing station

IN 11 Laundry ‐ Option 2 See level 2 and Kitchen Option 2 3 F

IN 12 Tunnel Access Waterproof ‐ at connection to

Residence and Carriage House.

Carriage House EX15. Residence

EX16.

$8,000 1 M

Remove west wall to allow wider

objects to be brought in ‐ 1000 SF

$14,812 2 F

Install self supported guardrail ‐

12 LF

IN 10 Laundry ‐ Option 1

IN 13

IN 9

Item

Elevator ‐ see IN49

Back stair to exterior

Priority


Task Scope Cost Priority

Interior ‐ First Level

Restructure main stair back to

north wall. Remove existing

historic finishes as required ‐

bathroom and closet ceilings have

no historic finishes. Salvage or

replace to match existing.

$22,218 1 M

Replace ceilings in bathroom and

closet. Paint ‐ 50 SF

Remove wall covering from upper

landing walls.

Repair plaster walls damaged due

to movement.

Refinish walls ‐ research

paint/wall covering

N 11'wx8'h $3,606 1 F/S

E 9'‐6"x7'‐9"

S10'‐6"x7'‐9"

Opening ‐

9'‐9"wx9'‐6"h

Replace sliding glass door with

hinged door and fixed sidelignt

and transom

Prep and paint existing wood

frames

IN 16 Drawing Room Replace speakers $4,121 3 F

IN 17 Front Bathroom ‐ under

Stair

24 SF Replace existing mechanical unit

at ceiling ‐ see IN14 for ceiling

replacement

$2,576 2 F

IN 18 Coat Closet Upgrade AV/Speaker system $12,000 2 F

Replace windows ‐ lockable

slidding units with screens

Item

East Porch

14

IN 15

IN Front Stair


Task Scope Cost


Repair Wall ‐ masonry

repair/patch

$17,388 1 F/M/SD

Fixed arch top

at door‐ 4'‐8"

wide/ 2'‐4"

radius

Replace doors ‐ 2 pair. Wood

tripane with simulated divided

lights to simulate existing

Door opening ‐

4'‐8"wx6'‐9"h

Doors to be 34" wide with fixed

sidelight ‐ simulated divided lights

to simulate existing

Fixed arch top

at door 4'‐

8"w/2'‐4"R

Fixed bottom 4'‐

8"wx6'‐9"h

Repair Wall ‐ Provide helical

anchors to secure veneer

Replace 5 damages stone veneer

pieces

AV/Speakers

IN 20.2 Solarium ‐ Accessible ramp Provide removable custom ramp ‐

6' wide. Black aluminum with

detailing to match window grille.

$12,236 2 A

IN 21 Study 40 SF Remove and resecure warped

wood paneling

$10,304 2 M

300 SF Recondition paneling

IN 22 Dining Room AV/Speakers $19,146 3 F/M

Veneer coat plaster ceiling

203 SF Add separation doors across

corridor. Plaster soffit above

door. Wood framed opening to

match existing similar. Double

wood doors to match existing

similar.

$15,610 2 F

Remove wall paper ‐ 360 SF

Repair plaster cracks

Paint plaster walls and ceiling

$15,610 2 F

Item

Pantry ‐ See attached

Appendix C ‐ Rippe report

IN 23

Back Hall23IN

Replace refrigerator & ice maker

Replace 3 pair doors with tripane

fixed windows

SolariumIN 20.1

Priority




Replace exhaust hood ‐ extend

intake/vent to roof

$218,155 1 F/LS

Add remote compressors at roof

Reconstruct vestibule

Opening

9'‐8"hx34"w

Replace exterior door and

transom ‐ Wood to match existing

similar/tripane glass

S6'‐2"x6'‐7"

W3'‐11"x6'‐9"

Equipment upgrades

Remove cabinets and appliances $675,395 3A F/LS

Relocate electrical, ventilation, gas

and plumbing as required

Grease hood make‐up air system

ducted to roof with 2 hr shaft ‐ see

Appendix ARemove existing make‐up air unit

and replace see Appendix A

Add remote compressors

(2)2'wx4'‐6"h

2'‐6"wx4'‐6"h

417 SF Remove ceiling

Replace ceiling and lighting

Paint ceiling and walls

417 SF Replace flooring

Reconstruct vestibule

Opening

9'‐8"hx34"w

Replace exterior door and

transom ‐ Wood to match existing

similar/tripane glass

S6'‐2"wx6'‐7"h

W3'‐11"x6'‐9"

Place freezer/ice in previous

laundry room

Provide geothermal heat rejection

system ‐ 4 HP of rejection. Place

tubing under parking pavers (see

EX 9) ‐ 1000' of 3/4" PEX tubing (2)

500' circuits. Include system

components.

154 SF Increase electrical outlets $63,747 2 F

Upgrade lighting

Paint walls and ceiling

IN 24.2

Item

IN 24.1 Kitchen ‐ Option 1 See

attached Appendix C ‐ Rippe

report

Replace windows ‐ tripane fixed

Replace windows ‐ tripane fixed

Infill windows ‐ masonry to match

surrounding. Offset 3/4" to

Kitchen ‐ Option 2 Cooking

Battery Expansion See

attached Appendix C ‐ Rippe

report

Security OfficeIN 25



Interior ‐ Second Level

N ‐ 11'wx8'h $1,112 1 F/S

E(2)9'‐9"x5'‐6"

S ‐ 9'‐9"x5'‐6"

Prep and paint existing wood trim

around windows.

413 SF AV/IT infrastructure $10,106 1 F

Upgrade lighting ‐ LED/dimmable

Remove AC unit infill wall/trim ‐

match surrounding existing. See

Mech.

Paint walls and ceiling. Accent

trim at walls

20 LF ‐ 10' h Remove existing built‐ins $18,329 2 F

Provide updated closet system

Repair plaster walls

149 SF Refinish ceiling



100 SF Reconfigure bathrooms into single

bath with shower, tub, double sink

and separated water closet ‐ full

replacement. Assume tile

throughout. Plaster ceiling.

Upgrade lighting.

$38,962 2 F

15 SF ‐ hall Provide door opening from Master

Suite to Family Room ‐ match

wood molding of existing similar

Install wood door into Family

Room ‐ match similar existing

S‐(3) 5'‐9"wx6'‐ $1,112 1 S

E ‐ 7'‐11"wx6'‐

2"h

W ‐ 7'‐11"wx6'‐

2"h

Prep and paint existing wood trim

around windows

IN East Porch

Item

Replace windows ‐ tripane

insulated units with screens

Replace windows ‐ lockable

slidding units with screens

Master Suite upgradesIN 27

IN 28 Master Closet

South PorchIN 30

IN 29 Private passage from

Master Suite

26




338 SF Upgrade lighting ‐ install ceiling

fixtures

$6,965 2 F

Repair ceilings/walls and rquired

AV/IT infrastructure


match surrounding existing. See

Paint walls and ceilings

25 LF Remove wall between porch and

finished room ‐ masonry wall

$95,541 3A F

Provide structural modifications as

required ‐ Assume soffited beam

2000 SF Insulate exterior wall ‐ 4" 2 part

foam

244 SF Furr out wall and finish with

veneer plaster

Install veneer plaster ceiling

Provide electrical

Upgrade lighting

Level floor

Provide wood interior trim at

windows to match existing and

extensions

45 LF Expand crown molding and base

trim

616 SF Carpet expanded room

Mech/elect and plumbing for

kitchenette

$46,883 3A F

100 SF Tile kitchen area floor

Appliances

Cabinets

17 LF ‐ 10' h Remove built‐in linen cabinets $6,244 2 F

Patch plaster walls

Provide storage system

36 SF Refinish ceiling

Paint ceiling and walls

Family room upgrades

Family Room ‐ Expand

finished room into porch

Reconfigure hall

Item

IN 33 Family Room ‐ kitchenette

IN 31

IN 32

IN 34




60 SF Replace toilet $4,765 3 F

Replace shower head and controls

Replace tile to match existing

Install obscure interior storm to

window



match surrounding existing

Paint walls.




Paint walls.

65 SF Replace fixtures ‐ tub, toilet, sink

$12,558 3 F

Replace finishes ‐ tile

39 SF Demolish finishes and shelving $2,511 2 F

Replace walls and ceiling ‐ veneer

plaster

Install closet system


266 SF Reconfigure Southwest closet ‐

void IN39. Combine with

Northwest bedroom

$64,509 3A F

Reconfigure entrance into

Northwest bedroom

Tile floor

Add mop sink

Add laundry tubs

Add washer/dryer

Add ironing station

Add storage system

Provide elect/mech and plumbing

as required ‐ LKPB

Tile wainscot to 4'

Paint walls anc ceiling.

Item

IN 36 South Bedroom

IN 37 Southwest Bedroom

South bathIN 35

2nd floor laundry workroom

IN 38 Southwest bath

IN 39 Southwest closet

IN 40






Repair ceiling/wall as required




35 SF Remove existing shelving $2,254 2 F

Install closet system

Repair plaster walls and ceiling


IN 43 North Bedroom bath 64 SF Replace shower $6,440 1 F

IN 44 287 SF Replace carpeting $7,393 1 F

Add electrical outlets

Upgrade lighting ‐ LED

IN 45 Back Hall closet 11 SF Provide plumbing for janitorial ‐

void if IN40 taken

$7,728 1 F

Item

Back hall

IN 41 North Bedroom

IN North Bedroom Closet42


Task Scope Cost

Interior ‐ Third Level

IN 46 221 SF AV/IT infrastructure $2,846 3 F


IN 47 220 SF AV/IT infrastructure $2,833 3 F


IN 48

460 SF

Conbine north and south

bedrooms

$14,812 3 F

Remove existing walls and ceiling

finish and plaster

Insulate exterior wall ‐ 4" 2 part

spray insulation

Replace walls and ceiling with

veneer plaster

Remove carpeting. Install vinyl

flooring

Retain 1 door. Remove and

replace 1 door with 36" wide

wood door to match existing


Insert closet system within room

for storage of linens

IN 49 73 SF Reconfigure ‐ expand into S room

to make 100 SF room

$32,200 1 F

Remove existing walls and ceiling

finish and plaster


spray insulation

Extend window trim

Tile walls and floor

Replace fixture and finishes

Reconfigure plumbing as required

Upgrade electrical, lighting and

ventilation

Replace ceiling ‐ veneer plaster

Paint ceiling

Item

North bedroom

South bedroom

Bathroom ‐ required with

IN9

Update N & S bedrooms

into single room ‐ void IN46

and IN47

Priority




IN 50 South Room 298 SF Reconfigure into bedroom or

storage

$19,191 3 F/SD

Remove existing plaster at exterior

wall and ceiling


spray insulation


veneer plaster

Upgrade electrical and lighting



Replace carpeting

IN 51 North Room 311 SF Remove cabinets $20,028 3 F/SD

Reconfigure into bedroom or

storage

Remove existing plaster at exterior

wall and ceiling


spray insulation


veneer plaster

Upgrade electrical and lighting



Replace carpeting

IN 52 North Closet to bathroom 60 SF Reconfigure ‐ expand into S room

to make 100 SF room

$32,200 3 F/SD

Remove existing building paper


spray insulation

Tile walls and floor

Install fixtures ‐ shower, toilet,

sink

Extend plumbing from below

Install electrical, lighting and

ventilation

Install ceiling ‐ veneer plaster

Paint ceiling

Item




IN 53 Storage Room 1391 SF Remove exterior wall finish and

ceiling

$17,916 2 F/SD

Remove carpeting


spray insulation

Subdivide into 3 rooms ‐ 3 doors

and frames

Finish ceiling with gyp bd

Finish walls with 1/2" plywood


Install vinyl floor

Provide code electrical and

lighting for mech and storage

rooms

IN 54 Attic Insulate underside of roof ‐ 9" 2

part spary insulation with thermal

coat

$90,804 1 F/SD

Remove existing access hatch

Provide 2 ladder/hatch units

Modify structure as required

Item


Task Scope Cost

Carriage House

CH 1 2nd Level FloorResupport wood structure at stair

$25,760 3 M

Remove carpet to access structure

Reinstall carpet

CH 2 150 SF Remove wall at kitchenette $28,980 3 F

Upgrade lighting

Repair wall

CH 3 Insulation 9360 SF Spray insulate underside of roof ‐

assume 9" 2 part spray

$63,498 2 SD

Garage

G 1 Program separation Provide secured/enclosed

chemical storage ‐ 200 SF framed

wall/1/2" plywood finish. 1 HM

door and frame

$6,440 1 F

Item

2nd Level ‐ expand use of

space

Priority


Task Scope Cost

Mechanical

M 1 Water pressure 1 M/F

M 2.1 Water system ‐ Riser

upgrade

Replace 5 risers with type 'L'

copper piping insulated with

Armaflex

$154,560 2 M

M 2.2 Water system ‐ partial riser

upgrade

Replace 2 risers with type 'L'

copper piping insulated with

Armaflex

$30,912 3 M

M 3 Replace chiller unit Replace existing with 45 ton air

cooled chiller to serve entire

complex

$137,300 3 M/SD

Replace existing water piping with

3" CHWS and CHWR ‐ approx 150'

ea. Insulate with 1 1/2" fiberglass

with high performance vapor

barrier

Provide hydronic specialties

including: bladder expansion tank,

Rolairtrol air separator, 2

redundant variable primary

pumps (100 gpm @ 80 fthd) with

VFD, 2 thermometers, 2 pressure

gauges, etc.

M 4 Upgrade boiler efficiency Replace existing 1996 slant fin

hydronic boilers (4 total) with 3 ‐

400 mbh hydronic 95%

condensing boilers to improve

efficiency

$117,208 3 M/SD

Provide hydronic specialties

including: bladder expansion tank,

Rolairtrol air separator, 2

redundant variable primary

pumps (80 gpm @ 60 fthd) with

VFD, 2 thermometers, 2 pressure

gauges, etc.

Item Priority


Task Scope Cost

Mechanical

M 5 Remove existing McQuay multi‐

zone unit and associated ductwork

from within Mech Rm

$179,521 2 M/SD

Provide 8000 cfm VAV air handling

unit with 2" MERV 8 prefilter, 12"

MERV 11 filter, 2 row hydornic

heating coil with pump, 8 row

chilled water cooling, multiple

plenum supply fans with silencers.

400 to 450 fpm face velocity coils.

50 lbs/hr high pressure spray

humidifier

60x16 supply and return ductwork

‐ 10' long with 2 elbows. 1 1/2"

fiberglass insulation.

36x12 outside air duct form unit

to new 36x48x18 OSA plenum

connected to existing outside

louver. 2" rigid fiberglass

insulation.

2 1/2" chilled water piping within

room

1 1/2" heating water piping within

room

8 VAV boxes with 2 reheat coils,

DDC controls


unit within Mech space on 3rd and

within attic

$163,601 2 M/SD

Ductwork and insulation ‐ create

duct run to feed 2nd within 3rd

floor spaces and feed into 2nd

floor ceiling

Create support structure for unit

from bearing walls to allow unit to

be suspended above 3rd floor for

sound and vibration isolation

Air Handling Unit ‐ Serving

1st Floor and Basement ‐

See Appendix A

Item

6.1M Air Handling Unit ‐ Serving

2nd and 3rd ‐ See Appendix

A. Required for EN2

Priority



Mechanical

M 6.2 Bore field ‐ 8 bores 150' depth. $200,361 2A M/SD

8 ton heat pump unit


unit within Mech space on 3rd and

within attic

Ductwork and insulation ‐ create

duct run to feed 2nd within 3rd

floor spaces and feed into 2nd

floor ceiling

Create support structure for unit

from bearing walls to allow unit to

be suspended above 3rd floor for

sound and vibration isolation

M 7 Central DDC system Provide central DDC system to

control AHU's

$161,000 1 M

M 8 Replace sewage ejector pump $1,932 1 MCarriage House Plumbing

VRV system ‐ Serving 2nd

and 3rd ‐ See Appendix A

Item


Task Scope Cost

Electrical

E 1 Replace generator ‐

Appendix B

Remove existing generator replace

with 225 Kva/280 Kw diesel

$126,224 1 LS

Provide motorized dampers

Insulate muffler and exhaust

piping

Connect fuel oil piping from day

tank to generator

E 2 Heat tape See I3.8 $16,744 2 M

E 3 Upgrade historic fixtures Rewire and relamp as required ‐

confirm inventory

$36,064 3 M

E 4 Replace panelboards ‐ See

Appendix B

Indentify suitable locations by

zone

$91,679 2 M

E 5

Update metering

Provide metering at all

panelboards ‐ See E4

$9,016 2 M

E 6 Fire alarm system Upgrade/expand existing as

required and to include 3rd floor

$10,175 1 LS

E 7 Low voltage upgrade Install raceway system for voice

data, television, security and

sound system

$11,592 1 F

E 8 Exterior lighting control Provide lighting control panel $5,409 1 F

E 9 PV Array on garage and

wood storage cover/roof ‐

see EX26 and EN3.2

10 KW PV Array ‐ 2 panels

mounted to wood cover/roof and

8 panels mounted to garage roof

$51,520 3 SD

E 10 Electrical upgrade Upgrade infrastructure $195,776 3 M

E 11 IT Infrastructure Upgrade infrastructure $128,800 3 F

Item Priority


Task Scope Cost

Security

S 1 Electronic Access control $49,845 1 S

S 2 Perimeter Intrusion

Detection

$90,675 1 S

S 3

Window & Door Protection

$25,618 1 S

S 4 Personal Alarm System $29,598 2 S

S 5 CCTV systems $67,658 1 S

S 6 Security Console $26,223 1 S

Item Priority

Governor's ResidenceRoom/Work Scope Summary by Level

Lower LevelRoom Square footage - SF Work Scope Items

Amusement Room 606EN1.1EN1.2IN1

Meeting Room 399EN1.1EN1.2IN2

Women's Restroom 114 IN3Men's Restoom 122 IN3Accessible Toilets 60 IN3Front Stair to Lower Level IN4Hall - Bottom of Front Stair 357 IN5Coat Room 124 IN6Storage - Under Back Stair 23 IN7Back Corridor 293 IN8

Mechanical Room 258EN1.1EN1.2IN41

Cooler - Under Back Stair 63 IN7

Elevator 47IN9See IN49

Laundry Room 308EN1.1EN1.2IN10 or IN11

Tunnel Access 64EN1.1EN1.2IN12

Back Stair to Exterior IN13


First LevelRoom Square footage - SF Work Scope ItemsFront Stair IN14

East Porch 257EN1.1EN1.2IN15

Drawing Room 667EN1.1EN1.2IN16

Front Bathroom - Under Stair 24EN1.1EN1.2IN17

Coat Closet 23EN1.1EN1.2IN18

Solarium 452

EN1.1EN1.2IN120.1IN20.2

Library 271EN1.1EN1.2IN21

Dining Room 395EN1.1EN1.2IN22

Back Hall 203 IN23

Pantry 101EN1.1EN1.2IN23

Kitchen 417EN1.1EN1.2IN24.1 or IN24.2

Security Office 154EN1.1EN1.2IN25

Stair Hall 488Front Vestibule 46


Second LevelRoom Square footage - SF Work Scope Items

East Porch 262EN1.1EN1.2IN26

Master Suite 413EN1.1EN1.2IN27

Master Closet 146EN1.1EN1.2IN28

Bath - North with Shower 53

Bath - South with Tub 63EN1.1EN1.2

Private Passage from Master SuiteIN29

South Porch 244EN1.1EN1.2IN30

Family Activity Room 338

EN1.1EN1.2IN31IN32IN33

Hall 142 IN34

Shared Activity Room Bathroom 59EN1.1EN1.2IN35

South Bedroom 277EN1.1EN1.2IN36

South Bedroom Closet 33

Soutwest Bedroom 245EN1.1EN1.2IN37

Southwest Bath 65EN1.1EN1.2IN38

Southwest Bedroom Closet 39EN1.1EN1.2IN39

Laundry Workroom 36 IN40

Northwest Bedroom 169EN1.1EN1.2


North Bedroom 316

EN1.1EN1.2IN41IN42

North Bedroom Closet 35

North Bedroom Bath 64EN1.1EN1.2IN43

Back Hall 287 IN44Back Hall Closet 11 IN45West Hall Closet 7South Hall Closet 24


Third LevelRoom Square footage - SF Work Scope Items

North Bedroom 221

EN1.1EN1.2IN46IN48 (voids IN46)

North Bedroom North Closet 26NorthBedroom South Closet 18

South Bedroom 211

EN1.1EN1.2IN47IN48 (voids IN47)

South Bedroom Closet 33

Bathroom 73EN1.1EN1.2IN49 (required with IN9)

Activity Room 298EN1.1EN1.2IN50

Activity Room Closet 17

North Storage Room 300EN1.1EN1.2IN51

North Storage Closet 59EN1.1EN1.2IN52

Store Room 1391EN1.1EN1.2IN53

AtticEN1.1EN1.2IN54

Hall 273

Stair 67EN1.1EN1.2


29 June 2012

P

recedent Studies 4B


29 June 2012

4B Precedent Studies

The following four Governor’s Residences were included as precedent studies; State of Arkansas, State of Colorado, State of Oklahoma and State of Washington. These Residences were selected since all four with the exception of Oklahoma have completed some form of renovation in the last 10 - 20 years, each Residence had a previous use prior to becoming the Governor’s Residence and all became the Governor’s Residence in the 1950’s or 60’s. Oklahoma was selected since they have completed a renovation in the last 10 - 20 years but the Residence was built for and has been used as a Residence for the Governor since it was built in 1928. Due to these factors many of the renovation needs are similar between the properties. The State of Arkansas included the addition of an elevator and remodeling of the private quarters. All work was completed with the Governor residing in a mobile home on the site to minimize security issues and related costs. This might be an excellent option for the MN Residence to minimize disturbance to the Governor and to the construction schedule. The security concerns have not been voiced related moving the MN State Governor off site but could become a consideration as well. The State of Colorado also proceeded with renovations to better serve the Governors needs and to further separate the functions of the house reserved for ceremony from those areas reserved for private use. This is the intent of the Scope of Work item IN29 and IN31 for the MN Governor’s Residence. The State of Colorado utilized private funds to complete this work. The work was completed between Governors with the succeeding Governor delaying use of the Residence by 6 months. The State of Oklahoma Residence similar to all the Residences has an organization that was founded to preserve and maintain the house. The interesting similarity between the MN Residence and this Residence is that the kitchen although renovated previously requires renovation again. The Oklahoma Residence made these changes but retained countertops made with the state’s granite. Similarly the MN Residence kitchen will be modified but the Cold Spring granite will remain. The State of Washington renovation in 2000 included the immediate priorities for the Residence and was considered to be a first phase. Subsequent phasing has not been completed but more work was required in 2001 due to earthquake damage. Funding for work on the Residences can be an ongoing struggle but having a comprehensive plan can help identify and guide work even when it is related to a repair rather than a renovation phase.


29 June 2012

State of Arkansas Information provided by Ron Maxwell, Mansion Administrator Official residence of the Governor of Arkansas and their family. Included in the Governor’s Mansion Historic District listed on the NRHP. Georgian-Colonial style began construction in December 1947 and officially operational on January 10, 1950. Site was formerly the property of the old Blind School. More than 300,000 bricks were salvaged and used to construct the mansion. Two colonnaded walkways flank the mansion linking it to two cottages. 1999: New security fencing constructed along with the addition of the carriage house. 2000: Significant additions to the mansion were completed during the administration of Michael Huckabee (term 1996-2007). Including the installation of an elevator, the remodeling of the private quarters, and the extension of the front portico. 2002: The Grand Hall and connecting glass atrium were added on the south side of the house. 2007-08: Extensive landscaping. Huckabee lived in a mobile home on the mansion grounds during the renovation which had considerable cost savings because the security detail would not have to be moved to a new rented location. Other buildings on the property include the Executive Protection Detail Building (2004) and the carriage house (2000).


29 June 2012

State of Colorado Information provided by James Finnerty, Residence Manager

Late Georgian Revival house, built in 1908 as a private residence, it has been available for the governor’s use, both as home and functions, since 1960.

Since 1960 all governors with the exception of two have used the house as their primary residence during their term.

In 2000, there were extensive renovations made to the living quarters to accommodate the Governor so that they had a more private and sectioned off area of the house for their personal use while the rest remained open for events and other functions.

Work was performed between terms and the incoming Governor delayed move in for 6 months. This worked well so that the construction crew could get in and complete the work within a 6 month time frame in lieu of phasing and taking potentially three times as long. The incoming Governor used their inauguration to raise all of the funds required for these renovations.

In 2006 the Carriage House was renovated. This approximately $4 million dollar project took about 18 months to complete construction and included the renovation of the house, an event facility addition and tiered gardens between the main house and the carriage house. The main house can accommodate about 110 people for a sit down dinner and the gardens opened up the house to have garden parties to accommodate 300-400 people. The expansion was paid for through the use of private donations, grants and the local historical society. Initial scope items that were omitted during the construction were FF&E Items. Their biggest concern was getting the building renovated over “filling” it.

While the residence is state owned and the state tax dollars cover health and safety repairs at the residence, there is no state budget for the long-term preservation, protection, or utilization of the Governor’s Residence and it’s treasures. In 2008 the Governor’s Residence Preservation Fund (GRPF) was founded: This organization focuses on the preservation of the house furnishings, landscaping and irrigation and updating the perimeter fencing. The GRPF is also responsible for education programs at the residence. The house is open for school tour groups, and limitedly open to the public for tours June through August.


29 June 2012

State of Oklahoma Information provided by Liz Wood, Mansion Administrator

The Oklahoma Governor’s Mansion, completed in 1928, is the official residence of the Governor of Oklahoma. Governor Fallin and her family live in the five rooms on the second floor. Dutch-Colonial style with Carthage limestone exterior A major renovation of the mansion was undertaken in 1995, during the term of Governor Frank Keating. Oklahomans were invited to participate in the effort and many responded enthusiastically. Individuals and organizations donated time, talent and gifts, and successfully restored the mansion to its original glory, while simultaneously adding many modern conveniences. As renovation efforts were undertaken on the mansion, FRIENDS OF THE MANSION, INC. was formed to help maintain the house and its furnishings for future generations. Members of this organization work to raise money, and to allocate donations, art exhibitions and special event at or for the mansion. Extensive structural work was needed to keep the kitchen capable of preparing state dinners. However, the existing red and black granite countertops - from granite, Oklahoma, of course - installed in the early 1990s were preserved. During past administrations, the main floor library was often altered to reflect design trends of the day. Today, the room's walnut paneling and moldings have been restored to both their original luster and the room's 1928 color-scheme of rich burgundy, gold and green. In addition, leaded glass doors, which were removed in the 1950s, have been returned to the library's bookshelves. On these shelves an impressive collection of work, consisting either of information on Oklahoma or written by Oklahomans. The dining room features the walnut buffet and table pedestals original to the mansion. This room's current cut-glass chandelier is a replica of a former fixture. The eight one-of-a-kind dining chairs each feature a hand-stitched needlepoint seat cover depicting either the state seal, the seal of one of the Five Civilized Tribes or a state emblem. Throughout the mansion, antiques and artwork from both museum and private collections can be found. These often provide visitors with a fascinating glimpse into the state's history and culture. When state functions are held in the mansion, as many as 60 people can now be seated in the third-floor grand ballroom. In fact, during renovations the entire third-floor was enhanced to make it as functional and inviting as possible. This included raising the stairwell ceiling, to make it more accessible.


29 June 2012

State of Washington Information provided by Teresa Olson, Executive Mansion Administrator

The Washington Governor’s Mansion, built in 1908, is the official residence of the governor of Washington. The Georgian-style mansion was originally built as a temporary, official state house for greeting important visitors on their way to the 1909 Alaska-Yukon-Pacific exposition in Seattle, WA.

Four-story building with concrete foundation, wood framing, and brick veneer.

Georgian-style mansion

19 rooms

1972 the Foundation for the Preservation of the Governor’s Mansion was founded, later renamed the Governor’s Mansion Foundation in 1988.

Projects:

1973 renovation project added 7 rooms (21,000 sf) to the rear

1999-2000, $2.7 million project to replace wood floors; repair leaking roofs; install a/c; add additional fire sprinklers and communication equipment; remodel the private quarters; patching bat holes and more.

2001 earthquake cause minor damage to interior plaster walls and exterior brick work, all has been repaired.


29 June 2012

Technology 4C

MN.IT Services 658 Cedar Street, Saint Paul MN 55155

mn.gov/mnit

June 26, 2012

Denita Lemmon

Miller Dunwiddie Architecture 123 North Third Street, Suite 104 Minneapolis, MN 55401

Dear Denita,

RE: Information Technology & Telecommuting Plans

Governor’s Residence Renovation

Minnesota statutes require state agencies to prepare information technology and telecommuting plans when proposing capital investments in office space. Office space requests include a new building (new construction or acquisition of an existing building), renovation/remodeling and/or relocation. The Minnesota Office of Enterprise Technology (OET) is required to review and approve these plans.

This project provides for the Renovation of the Governor’s Residence.

I have reviewed the pre-design materials for this project and find your Technology Plans are appropriate for this project. We approve your plans, but please allow budget for low voltage cabling. I would also ask to add a cable chase or conduits along the extended elevator shaft for future access of low voltage cabling if possible.

I did not see a Telecommuting Plan for this project, but The Governor’s Office has an existing plan for their operations, so we will waive the requirement.

If you have any questions concerning this memorandum, or the requirements for these plans, please contact me.

Sincerely

Mark Stein Account Manager MN.IT Service (Formally The Office of Enterprise Technology) 651-201-1055

State of Minnesota

Technology Pre-Design Report

Governor’s Residence

June 8, 2012

Prepared by:

Tony Chojnowski RCDD/OSP, RTPM

Will Craig, CTS-D

Elert & Associates

651-430-2772

www.elert.com

http://www.elert.com/

State of Minnesota Governor’s Residence

© Elert & Associates June 8, 2012

TABLE OF CONTENTS

INTRODUCTION ............................................................................................................... 2

PROGRAM SCOPE ........................................................................................................... 2

CABLING INFRASTRUCTURE ........................................................................................ 2

AV/MULTIMEDIA .............................................................................................................. 3

WIRELESS LOCAL AREA NETWORK ............................................................................ 4

TECHNOLOGY COSTS SUMMARY (CABLING & SECURITY) ...................................... 5

VALUE ENGINEERING ..................................................................................................... 5



Introduction

The primary purpose of this Pre-Design document is to establish the requirements and parameters

for the technology systems to support next-generation voice, data, video, wireless and Audio

Video Conferencing systems at the Governor’s Residence for the State of Minnesota.

Program Scope

The scope of the program includes the following:

Describe base building technology for technology cabling infrastructure.

Describe needs for general wireless LAN data coverage.

Describe needs for Audio Video Conferencing.

Estimating costs for recommended technology systems.

Cabling Infrastructure

In this section, “Cabling Infrastructure” is defined as a combination of all telecommunications

cables, equipment/patch cables, and connecting hardware. The cabling infrastructure recommended

for installation in this Project will be a combination of UTP copper cable and coaxial video cable.

The voice and data horizontal cables will be Category 6 grade systems. This cable system will be

capable of supporting data rates up to 1,000Mbps.

The typical data outlet will have one or two high speed (Category 6) type cables. Cables will be

terminated on modular patch panels in a specialized residential enclosure designed to support cable

termination hardware as well as supporting electronics. Outlets will be strategically placed

throughout the facility.

Each bedroom and relax/entertainment space will also receive a Community Antenna Television

(CATV) cable needed to receive cable TV service in the rooms. This cable will consist of a home-

run RG-6 quad shield coaxial cable.

Probable cost for the cabling system, including conduit/race system, purchased under competitive

bidding and fully installed and configured, would be $22,000 to $26,000



AV/Multimedia

In this report, “AV/Multimedia” is defined as the presentation and video conferencing system that

will be installed in Meeting Room IN2.

A custom credenza will sit at the north end of the room. Two 80” monitors will be mounted side-

by-side on arms on top of the credenza. These will be used for videoconferencing,

webconferencing, and for presentations. A camera will be mounted directly below the monitors, in

the center. The credenza will contain internal rack space for two built-in computers, a

videoconferencing codec, and required audio mixing and processing equipment, as well as a video

switcher/scaler for handling presentation inputs. Presentation inputs will include the two

computers, as well as extendable laptop cables (coiled in the credenza to reach out to the table, or

run through the table via access pockets) and a Blu Ray player.

This monitor-based approach is preferable to a single-projection-screen approach for the following

reasons: no projection sight-line interference with a central chandelier, limited available screen

height due to the 9’ AFF ceiling, and the imperative to have high lighting levels for video- and web-

conferencing. Lighting should be at least 50 fc when measured at the face of each participant (42”

AFF, measured vertically). Projection screens tend to perform poorly for videoconferencing, and

the price of large (80”+) displays has come down to where large monitors provide a better cost-

performance factor than projection for rooms of this size.

Microphones for audio will need to be installed, either on the table (preferred) or on the ceiling

(often problematic based on ambient noise and vibration). An under-carpet cable track system can

provide a pathway from the credenza to the table without cutting up the floor. Loudspeakers would

be mounted below the monitors on the credenza, utilizing a sound-bar type approach.

A control system (AMX/Crestron) would provide a simple, easy-to-use interface for making

presentations or connecting to web- or videoconferences. A wired touchpanel would sit on the

table, with additional flexible control capability from a wireless tablet-type device. The lighting

control system should be integrated with the AV control system so that the AV controller can

activate lighting presets, as users may not always want to have the lighting levels as high as they

ought to be for videoconferencing when simply making presentations or passively viewing content.

The credenza location would require a minimum of 6 data jacks for the AV equipment, and

additional voice/data jacks should be provided to the table for convenient connection of laptops and

speakerphones. Total electrical load of the audiovisual systems would approximately 1200 watts

(4092 BTU) in operation.

Probable cost for the credenza with internal equipment racks, monitors, codec, camera,

microphones, and all other audiovisual systems described herein, purchased under competitive

bidding and fully installed and configured, would be $65,000 to $85,000



Wireless Local Area Network

In this section, “Wireless Local Area Network (WLAN)” describes technologies used to link mobile

devices, such as desktop/laptop PCs, tablets, and handheld devices.

The wireless local area network (WLAN) will be installed to provide general wireless coverage

throughout the Residence, plus designated common area outside the building. The network will

comprise multiple wireless access points strategically located. Additional cabling will be provided

in the ceiling to connect the access points to the network. The wireless access points will be

powered by Power over Ethernet (PoE), which will utilize the cabling infrastructure so no local

power has to be installed at each access point location.

Wireless access points will include 802.11a and b/g (and possibly 802.11n) radios to provide

potential theoretical bandwidths of up to 54 Mbps (possibly 300 Mbps with 802.11n). The system

will provide stringent network security and authentication services to get onto the network. The

prices listed in this section assume the systems will utilize an existing State of MN wireless system

controller.

Probable cost for the WLAN system, purchased under competitive bidding and fully installed and

configured, would be $5,000 to $8,000



Technology Costs Summary (Cabling & Security)

System Cost*

Cable Infrastructure $26,000

Security $85,000

Wireless $8,000

TOTAL $119,000*

* Note – All costs reflect highest end of range from each section in this report.

The total for all technology described in this Technology Schematic Design Report is

$119,000.

Data network electronics – This system covers 48 port fixed type LAN switches. It is assumed that

the State of MN will provide and install required WAN/LAN network electronics. Probable costs

should range from $7,000 - $12,000.

Value Engineering

If the base package estimates exceeds the available budget, there are some value-engineering steps

we can take. The best way to address these would be to set a targeted budget and then allow us to

propose alternatives for reaching the targeted budget, where we can prioritize the various system

functions and quality benchmarks to ensure that the vital system functions and services are

maintained.


29 June 2012

Sustainability 4D


29 June 2012

4D Sustainability

The basis for Sustainability for this project will be set within the B3/SB2030 criteria. All Checklist items will be reviewed based on the entire list of workscope items. Some items may need to be deferred due to funding. The overall goal is to determine a benchmark and determine how much the project will improve the building and site’s function and efficiency. 4D.1 B3 checklist/strategies

Performance Management Overview

P.0

Guideline Management – The team has established Denita Lemmon as the Guideline Leader and requested and established a B3/SB2030 account for the project.

P.1

General Project Data Building data has been gathered

P.2 Planning for Conservation Utilization of building has been calculated

P.3

Integrated Design Process Team has been identified to proceed from Predesign through Occupancy and includes all disciplines

P.4

Design and Construction Commissioning Plan is in place for Owner provided Commissioning Agent to be brought on board at DD. Also MDA utilizes in house staff to complete oversite of process separate from Guideline Leader

P.5

Operations Commissioning Plan is in place for Owner provided Commissioning Agent to be brought on board at DD

P.6

Lowest Life Cycle Cost 3 alternatives will be evaluated for each proposed system


29 June 2012

Site & Water Overview

S.1

Identification and Avoidance of Critical Sites Existing site is being reused. It has been residential since the late 1800s

S.2

Stormwater Management Site work is being considered to change hard surfaces and retain water on site

S.3

Soil Management Minimal soil is intended to be impacted. Soil will be retained on site where possible.

S.4

Sustainable Vegetation Design Extent of sustainable vegetation is being reviewed. Sodded areas may be excellent candidates for mitigation

S.5

Light Pollution Reduction Site has minimal light sources that contribute to light pollution. Added exterior fixtures will be designed to light walks directly.

S.6

Erosion and Sedimentation Control during Construction Erosion plan will be defined and implemented during construction

S.7

Landscape Water Efficiency Site is being reviewed for possible sustainable vegetation and water collection to supplement irrigation is being explored.

S.8

Building Water Efficiency Proposed replacement of many fixtures will improve water efficiency

S.9

Appropriate Location and Development Pattern Summit Ave is a developed residential community dating from the late 1800s. Continued use of the Residence as a Residence continues this pattern

S.10

Brownfield Redevelopment This site has not be identified as a Brownfield Site

S.11

Heat Island Reduction The major contributor on the site is the parking lot. It is proposed to have this lot removed and replaced with low albedo pervious pavers

S.12

Transportation Impacts Reduction Site is located on bus routes and staff or visitors could ride their bikes.

S.13

Wastewater Management Wastewater ties into City system. No onsite measures are being considered.


29 June 2012

Energy & Atmosphere Overview

E.1

Energy Efficiency Lighting and mechanical systems are being reviewed and recommended for replacement based on maintenance and efficiency.

E.2

Renewable Energy Geothermal, solar thermal and PV arrays were reviewed as options for the site. See comments within the Mechanical and Electrical narratives – Appendix A and B

E.3

Efficient Equipment and Appliances Where applicable ‘Energy Star’ appliances will be used. Where commercial grade equipment and appliances are considered and rating is not available the most energy efficient will be reviewed for application.

E.4 Atmospheric Protection

Indoor Environmental Quality Overview

I.1

Restrict Environmental Tobacco Smoke There is designated areas on the grounds for smoking

I.2

Specify Low-emitting Materials All materials will be reviewed for performance and emissions

I.3

Moisture Control The building envelope is secure and dry other than a few locations. Waterproofing is being proposed for these areas.

I.4

Ventilation Design All systems proposed will be increasing and improving air intake quality and control

I.5

Thermal Comfort System upgrades/replacement are intended to improve thermal comfort overall

I.6

Quality Lighting Overall lighting associated with use will be updated. Historic fixtures will be retained.

I.7

Effective Acoustics Each space will be reviewed to either isolate or control sound as required for function

I.8

Reduce Vibration in Buildings Mechanical systems will be isolated from structure and detailed to minimize vibration

I.9

Daylight Natural day lighting reaches 100% of functional space in the building excluding lower level storage and elevator equipment room. This will be retained.

I.10

View Space and Window Access See I.9 above

I.11

Personal Control of IEQ Conditions and Impacts Each room has thermostat control

I.12

Encourage Healthful Physical Activity Building has room designated for gym equipment. Which room has been dependent on how family choices to live.


29 June 2012

Operations and M

aintenance 4E


29 June 2012

4E Operations and Maintenance

The use of the building has not changed and programmatic changes are aimed at aiding staff and residents of the building with the day to day use. The only changes related to operating costs are related to utilities. Additional cooling is intended for the upper 2 floors of the Residence however these additional utility costs will be offset to some extent by the efficiency gained in replacing other heating and cooling units with more energy efficient equipment. If the full project is executed we do not anticipate any staffing level changes. We expect our energy bill to decrease by 20% for heating and 7% for cooling. We expect repairs and maintenance costs to drop by 60% or be reduced by $22K.


29 June 2012

Statutory R

equirements 4F


29 June 2012

4F Statuary Requirements Applicability of Statutes for Projects Receiving State Funding Required Statute Predesign Reference 1. 16B.241 Coordinated Facility Planning

NA – this Predesign does not impact planning by the Departments of Health, Agriculture, and Natural Resources; the Pollution Control Agency; and the Board of Water and Soil Resources as directed by this statute.

2. 16B.32 Subd 1 Alternative Energy Sources

Predesign includes review of using geothermal, PV array and solar thermal.

3. 16B.32 Subd 1a Renewable Energy Soruces – 2% of energy use Solar or wind

Phase 1 includes 10 KW PV array located on garage

4. 16B.32 Subd 2 Energy Conservation Goals

Mechanical equipment changes proposed for Phase 2 will be placed into service utilizing available Excel Program if found to qualify.

5. 16B.325 Apply Sustainable Guidelines

The project has been initiated with MSBG. See 4D Sustainability for B3 checklist and strategies.

6. 16B.326 Written Plan considering Geothermal & solar energy heating and cooling

See Mechanical and Electrical Narrative – Appendix A and B

7. 16B.33 State Designer Selection Board

The design team was selected for this project under Statute 16B.33

8. 16B.335 Subd 1 Notification to House and Senate Committees

Bonded in 2010 and 2011

9. 16B.335 Subd 3 Predesign Submittal

Predesign package will be submitted to Commissioner for review. Preliminary review has already been completed.

10. 16B.335 Subd 4 Energy Conservation Standards

See Mechanical and Electrical Narrative – Appendix A and B

11. 16B.335 Subd 5 & 6 Information Tech Review by OET

See 4C Technology for plan and OET Review letter

12. 16B.335 Subd 3c MINNCOR Products

Where applicable these products will be reviewed for use during DD.

13. 16B.35 % for Art This was not in original legislative request.



Project is funded to date as follows:

o FY10 Omnibus capital investments bonding and appropriations Bill HF: 2700, Chapter 189,” Section 11, …Subdivision 3 appropriates $8,075,000 for asset preservation projects managed by the commissioner…$75,000.00 is to predesign renovation of the Governor’s residence on Summit Avenue in St. Paul…”

o FY11 First Special Session, Chapter 12-H.F.No. 23, CAPITAL IMPROVEMENT APPROPRIATION, Section 9. ADMINISTRATION, Subdivision 3. Asset Preservation $8,150,000: “For asset preservation predesign and design and projects managed by the commissioner. Of this amount, up to $4,000,000 is for asset preservation of the State Capitol Building. This appropriation must be spent in accordance with Minnesota Statutes, section 16B.307.”

Statute requirements for project’s operational program are as follows 16B.27 GOVERNOR'S RESIDENCE.

Subdivision 1.Use. The governor's residence must be used for official ceremonial functions of

the state, and to provide suitable living quarters for the governor of the state.

Subd. 2.Maintenance. The commissioner shall maintain the governor's residence in the same way

as other state buildings are maintained and shall rehabilitate, decorate, and furnish the building. The decoration and furnishing shall be guided by the Governor's Residence Council.

Subd. 3.Council. The Governor's Residence Council consists of the following 19 members:

the commissioner; the spouse or a designee of the governor; the executive director of the Minnesota State Arts Board; the director of the Minnesota Historical Society; a member of the senate appointed pursuant to the rules of the senate; a member of the house of representatives appointed pursuant to the rules of the house of representatives; 13 persons appointed by the governor including one in the field of higher education, one member of the American Society of Interior Designers, Minnesota Chapter, one member of the American Institute of Architects, Minnesota chapter, one member of the American Society of Landscape Architects, Minnesota Chapter, one member of the family that donated the governor's residence to the state, if available, and eight public members with four public members' terms being coterminous with the governor who appoints them. Members of the council serve without compensation. Membership terms, removal, and filling of vacancies for members appointed by the governor are governed by section 15.0575. The council shall elect a chair and a secretary from among its members.


29 June 2012

Subd. 4.Duties. The council shall develop an overall restoration plan for the governor's

residence and surrounding grounds and approve alterations in the existing structure.

Subd. 5.Gifts. (a) To maintain and improve the quality of furnishings for the public areas of

the building, the council may solicit and accept donated money, furnishings, objects of art and other items the council determines may have historical value in keeping with the building's period and purpose. The gift acceptance procedures of sections 16A.013 to 16A.016 do not apply to this subdivision.

(b) Notwithstanding sections 16A.013 to 16A.016, the council may solicit contributions for the renovation of and capital improvements to the governor's residence.

(c) Gifts for the benefit of the governor's residence and surrounding grounds are not accepted by the state unless accepted by the council. The council shall maintain a complete inventory of all gifts and articles received.

Subd. 6.Use by nonstate entities. A nonstate entity using the governor's residence must pay the state for all

direct and indirect costs associated with use of the facility.

16B.24 GENERAL AUTHORITY. Subdivision 1.Operation and maintenance of buildings. The commissioner is authorized to maintain and operate properties

acquired by the Department of Administration, and, when the commissioner considers it advisable and practicable, any other building or premises owned or rented by the state for the use of a state agency. The commissioner shall assign and reassign office space in the Capitol and state buildings to make an equitable division of available space among agencies. The commissioner shall regularly update the long-range strategic plan for locating agencies and shall follow the plan in assigning and reassigning space to agencies. The plan must include locational and urban design criteria, a cost-analysis method to be used in weighing state ownership against leasing of space in specific instances, and a transportation management plan. If the commissioner determines that a deviation from the plan is necessary or desirable in a specific instance, the commissioner shall provide the legislature with a timely written explanation of the reasons for the deviation. The power granted in this subdivision does not apply to state hospitals or to educational, penal, correctional, or other institutions not enumerated in this subdivision the control of which is vested by law in some other agency.

Subd. 2.Repairs. The commissioner shall supervise and control the making of necessary

repairs to all state buildings and structures.


29 June 2012

Special R

equirements 4G


29 June 2012

4G Special Requirements

4G.1 Building Code Plan Review The Governor’s Residence is a State of MN owned property but does not have the same exception from the City of St Paul Code Review as other Capitol Complex buildings. The work at the Residence will be required to have a City of St Paul building permit. 4G.2 St Paul Heritage Preservation Commission (HPC) During the application and review for the building permit all historically designated buildings in St Paul require review by the St Paul Heritage Preservation Commission Staff and approval from the Commission. This Predesign Document will be distributed and reviewed with the HPC Staff to be used for reference when projects or work at the Residence goes for permit. 4G.3 State Historic Preservation Office (SHPO) The SHPO has authority to review work at the Residence as mandated by State Statute 138. When a project has been determined and begins design a letter of intent should be filed with the state compliance office so that a file for the project can be opened. Once a file has been opened the project design documents should be distributed for review at 30% - 60% and 90% completion. The timeline for this review should be discussed early with SHPO as some reviews can take up to 60 days and may impact design or construction schedules.


29 June 2012

Project D

elivery 4H


29 June 2012

4H Project Delivery

4H.1 Procurement It is recommended that this project be procured utilizing a Construction Manager at Risk, based on the following:

The design process will be significantly improved by utilizing a CM@R to assist in limited selective demolition to assist in determining the extent of existing damage to structural systems within the residence and to investigate concealed conditions prior to bidding.

Replacement of interior infrastructure systems will require identification of existing route/raceways within historic spaces and design of replacement procedures that minimize destruction of historically significant materials and finishes. This design work would benefit from the services of a CM@R.

Limited staging areas on site and within the residence will require significant preplanning during the design process to maintain security and minimize disruption to the operations of the residence during the phased construction.

4H.2 Means and Methods The construction can be completed with the Governor maintaining residence if required. There is no additional cost to the contractor unless hours of work will be interrupted or will need to extend to weekends or other alternate shift times to accommodate the Governor’s schedule. The same construction barriers that will be needed to protect the building during construction will also suffice to provide the necessary dust control for the Governor. The Governor will have to move to other areas of the building as required to accommodate the work scope and scheduling will have to be communicated well in advance. The CM@R will need to closely work with staff and Capitol Security on site access procedures.

The ideal however, would be for the Governor to vacate the building as construction can be very disruptive and even with the best executed plan will require additional focus from staff. If necessary this could be accommodated on site either within a trailer as noted in the Precedent Studies or perhaps in the Carriage House. The other option would be to work with the construction schedule to allow use of the Residence during session to allow the Governor use of the property during these critical months.

4H.3 Schedule Following are two schedules representing the design, document development and construction timelines to complete the Work Scope. The first schedule represents 111 weeks total from start to finish to complete all work at the Residence. This schedule does not take into account any down time to accommodate the Governor’s schedule and assumes all funding is available for construction prior to start of work. The second schedule represents the timelines if the work is completed in 3 phases. This diagram represents them graphically being completed consecutively with additional funding being put into place at consecutive legislative sessions to complete all the work. The phasing could be delayed as required to align with funding if not available consecutively. Currently phase 1 could be funded with money appropriated in 2011.


29 June 2012

Phased - funded consecutively

16 weeks

12 weeks

8 weeks

5 wks

Schematic Design

Contractor Procurement

Design Development

Construction Documents

Contracting/Permiting

Construction

Legistlative Calendar

8 weeks

Phase 2 - 79 weeks total

Phase 3 - 63 weeks total6

wks32

weeks

12 weeks

5 wks

38 weeks

8 weeks

16 weeks

12 weeks

5 wks

52 weeks

Abatement Weekly coordination meetingsShop Drawings Demolition Construction Substantial Completion 12 Month Warranty

2013 'long year' session Start Jan 8, 20132014 'short year' session Start Feb 20142015 'long year' session Start Jan 2015

Workshop to review/confirm project needs/changesInitial concept sketches and systems criteriaInitial construction cost estimate Owner review meetingReview meeting with Codes & MN SHPO 30%Owner review meeting and follow-up period

Walk thru/Bids/Award Permit review period

Refine design & detailsSelect equipment, layout drawingsUpdate estimate Owner review meeting and follow-up period SHPO Review 60%

Drawing refinement and coordinationSpecificationsUpdate estimate Owner review meeting and follow-up period SHPO Review 90% Issue final documents/estimate

Issue RFP Contractor Selection

Governor's Residence Design/Construction Schedule

Phase 1 - 93 weeks total


29 June 2012

Site S

election 5


29 June 2012

5 Site Selection

Since 1965 when the State Legislature accepted the Irvine House at 1006 Summit Avenue as a gift from the Irvine family it has served as a residence for the state’s governor while in office and has hosted numerous state events. During the 1983 Legislative Session the house was officially designated the “Minnesota Governor’s Residence”.


29 June 2012

Financial 6

Updated 14 September 2012

TOTAL PROJECT COSTS All Years and All Funding Sources

Project Costs All prior Years

Project Costs FY 2011

Project Costs Future


Project Costs All Years

Project

Start (Month/Yr)

Project

Finish (Month/Yr)

to 6/30/11 7/1/11‐6/30/13

FY 11 ( HF2700 Ch 189, Sec 11) 75.0$ Mar‐10

FY 12 2,500.0$

SUBTOTAL 75.0$ 2,500.0$ 2,575.0$

Other Costs: FCA 7.6$

SUBTOTAL 7.6$

State Designer Selection Board 1.1$ 1.1$ Oct‐11

Predesign Consultant Fee 67.1$ 67.1$ Feb‐12 Jul‐12

SUBTOTAL 68.2$ ‐$ ‐$ 68.2$

Schematic 34.0$ 34.0$ 19.0$ 87.0$

Design Development 45.0$ 45.0$ 25.0$ 115.0$

Contract Documents 101.0$ 102.0$ 56.0$ 259.0$

Construction Administration 45.0$ 45.0$ 25.0$ 115.0$

Other Costs (surveys,testing?) * ‐$

SUBTOTAL 225.0$ 226.0$ 125.0$ 576.0$

State Staff Project Management 1.4$ 5.0$ 5.0$ 5.0$ 16.4$

Non‐State Project Management ‐$

CM at Risk Preconstruction Fee (est $100 x100hrs) 10.0$ 10.0$ 10.0$ 30.0$

Other Costs ‐$

SUBTOTAL 1.4$ 15.0$ 15.0$ 15.0$ 46.4$

Site & Building Prep *

Demolition *

Infrastructure/Utilities *

Hazardous Materials Abatement 150.0$ 150.0$ 70.0$ 370.0$

General Construction 1,868.0$ 1,911.0$ 1,216.0$ 4,995.0$

4. Project Management

5. Construction Costs

Predesign Addendum 1

0. Funding

1. Property Acquisition N/A

2. Predesign

3. Design Fees

AGENCY CAPITAL BUDGET REQUEST

Fiscal Years 2012 ‐ 2017

Dollars in Thousands ($137,500 = $138 thousand)

TOTAL PROJECT COSTS All Years and All Funding Sources

Project Costs All prior Years

Project Costs FY 2012 & 2013



Project Costs All Years

Project

Start (Month/Yr)

Project

Finish (Month/Yr)

(Construction Costs Continued): to 6/30/11 7/1/11‐6/30/13

Construction Contingency $ 186.8 $ 191.1 $ 121.6 $ 499.5

Construction Testing (est 1/4%) $ 4.7 $ 4.8 $ 3.0 $ 12.5

Other Costs * * * $ ‐

CM at Risk Construction Fee (est 2.5% x 5.3M) 46.7$ 47.8$ 30.4$ $ 124.9

SUBTOTAL 2,256.2$ 2,304.7$ 1,441.0$ 6,001.9$

Owner Contingency (5%) $ 112.8 $ 115.2 $ 72.1 $ 300.1

SUBTOTAL 2,369.0$ 2,419.9$ 1,513.1$ 6,302.0$

SUBTOTAL ‐$ ‐$ ‐$ ‐$

Relocation Fees (can't use bonded) N/A

Furniture, Fixtures and Equipment N/A

Telecommunications (voice & data) * * *

Security Equipment * * *

Commissioning (¾‐1½%) 14.0$ 14.3$ 9.1$ 37.5$

Other (signage, keying, window treatment)

SUBTOTAL 14.0$ 14.3$ 9.1$ 37.5$

Subtotal Before Inflation Factors 9.0$ 2,691.2$ nic nic 2,700.2$

6. Art (N/A on‐going private donations)

7. Occupancy

8. Inflation N/A unknown dates for future projects

5. Owner Other


29 June 2012

Appendices 7

A-H


29 June 2012

Appendix A

- Mechanical

1935 West County Road B2, Suite 300 Saint Paul, MN 55113-2722 651. 633.1223 Fax: 651. 633.1355 www.lkpb.com

LKPB ENGINEERS, INC. MECHANICAL ELECTRICAL

June 29, 2012 MECHANICAL SYSTEM CONCEPTUAL DESIGN NARRATIVE Governor’s Residence Renovation LKPB Project No. 2011.123.00 PLUMBING 1. Potable Water System – Original system piping was screwed galvanized iron piping. Most of the

accessible mains have been replaced with Type “L” copper piping however; most of the original risers and some of the original horizontal piping remains. A. Replace five existing galvanized iron piping risers and branch distribution to fixtures with

new Type “L” copper piping insulated with Armaflex insulation. Risers are from basement to second floor and are embedded in walls and ceilings. Assume ¾” hot and cold piping mains each 30 feet long. Walls and ceilings will be removed and restored to original condition as required to do the plumbing work.

B. Replace two existing galvanized iron piping risers and branch distribution to fixtures with new Type “L” copper piping insulated with Armaflex insulation. Risers are embedded in walls and ceilings. One riser is from basement to first floor and one riser is from second floor to third floor. Assume ¾” hot and cold piping mains each 15 feet long. Walls and ceilings will be removed and restored to original condition as required to do the plumbing work.

2. Sanitary System – Existing piping is cast iron waste and combination of cast iron and steel with screwed fittings for vent. Systems are gravity drainage from a sewage ejector system for the Carriage House. Renovation to the system has accommodated programming changes and piping has been deemed to be serviceable. Were ever new walls and ceilings are opened to upgrade domestic water piping; the sanitary system should also be upgraded to avoid future cost as the system ages. A. Provide waste and vent piping to all kitchen sinks and drains shown on kitchen

equipment plans.

B. Provide floor drain in each mechanical room serving HVAC units, ice makers, etc.

C. Replace existing pump for the carriage house with a single sewage ejector pump (estimated at 25 fthd, 20-30 gpm).

D. Replace all drain/waste/vent risers wherever domestic water risers are replaced. Walls and ceilings will be removed and restored to original condition as required to do the plumbing work.

3. Storm System – Existing roof drain system is a series of gutters and downspouts that once partially drained to an existing rainwater cistern. Site drainage had some issues and there is a relatively new storm sump pump system in the Governor’s Residence basement.

__________________________________________________________________________________________________ Mechanical Governor’s Residence Renovation System Concept Design Narrative June 29, 2012 Page 2 of 8

A. Consider reestablishing rainwater collection system and locating a new below grade cistern to promote sustainable site storm water reuse. Required work; install a 5000 gallon below grade cistern, a sump pump (estimated at 40 fthd, 5-10 gpm) with level and need controls, extend piping to a site irrigation system.

4. Major bathroom renovations are planned for four areas, and the laundry facilities will be relocated. These areas will require all new domestic hot & cold as well as waste & vent piping. Bathrooms will have fixture and faucet replacements. A. Two bathrooms in the Governor’s bedroom suite, one with tub and one with shower, will

be reconfigured. B. Men’s and Women’s bathrooms in the basement will be reconfigured into two accessible

unisex toilets. C. Laundry facilities will be removed from the basement, and relocated on the third floor

where the northwest bedroom now exists. D. First floor stair bathroom will have fixture and faucet replacements. E. Second floor southwest bathroom and shared activity bathroom will have fixture and

faucet replacements. F. Third floor bathroom will have fixture and faucet replacements.

5. Exterior fountain recirculation system will have strainer replaced with a high capacity basket type strainer. Pump and piping are located in the basement of the Carriage House and appear to be in good condition.

FIRE PROTECTION 1. Existing Governor’s Residence has no fire protection system.

A. Provide fire protection system covering the residence for asset preservation. B. Use plastic piping system and sidewall heads from hallways where possible.

C. Provide dry system in the attic spaces.

D. Provide fire pump as required to boost pressure given the local low pressure conditions. RENEWABLE ENERGY - Recommendations designed to meet Minnesota Energy Code MN Rule 7676

1. Solar Thermal Heating System: A solar thermal heating system was considered but found to not meet reasonable economic conditions and site limitations. There is limited space available on the site for solar panels and consideration was given to both electrical and thermal generation. Photovoltaic makes the most sense on this site as the use is continuous whenever the sun is shining, and is considered in the electrical section. Solar thermal makes less sense the number of people varies from 5 – 8 ongoing with upswings of up to 250 for events – 4 to 6 hour duration.

A. Solar thermal domestic water heating has a spotty demand ranging from very little as a residence and occasional high demand during an event. A more consistent load is need for reasonable payback; it is not considered a viable alternative to a photovoltaic system.

B. Solar thermal space heating works best for low temperature applications such as outside air heating or reheat. Both of these applications are widely variable as they vary dramatically from very little as a residence and occasional high demand during an event. A more consistent load is need for reasonable payback; it is not considered a viable alternative to a photovoltaic system.

2. Geothermal System equipment that can be utilized more fully allows the system equipment first cost to provide reasonable payback for the investment with energy savings.


A. Geothermal makes the most sense for the residential 2nd and 3rd floors as they have a little more stable load and therefore the best chance for reasonable payback. There is a residential geothermal option presented for consideration. Recommendations designed to meet Minnesota Energy Code MN Rule 7676.

B. Geothermal makes the less sense for the commercial 1st and basement floors as the

number of people varies from 5 – 8 ongoing with upswings of up to 250 for events – 4 to 6 hour duration. This load profile is not consistent enough to be beneficial and therefore has not been considered.

HVAC

1. Chilled water system - Existing chilled water system installed in 1996 consists of a 40-ton condensing unit, refrigeration lines (2 suction, 2 liquid and 1 hot gas bypass), an interior DX to chilled water evaporator bundle, and custom refrigeration controls.

A. Chiller currently serves basement and first level of the Governor’s Residence as well as the second level of the carriage house. This cooling load is estimated at 28 tons with new glazing improvements and minor consideration given to kitchen equipment and none to make-up air.

B. Second and third levels of the Governor’s Residence have an estimated 8 tons of cooling load that will become conditioned with planned improvements. The new makeup air unit for the kitchen also has an estimated 9 tons of cooling load.

C. Provide new 45-ton air-cooled chiller to serve the currently served areas listed above. This improvement can be made as funds are available since the existing unit is close to the appropriate size and there is some remaining useful service life.

D. Verify existing condition and sizing of chilled water piping. Replace with 3” CHWS and CHWR piping if required (approximately 150’ each), including 1-1/2” fiberglass insulation with high performance vapor barrier (Venture Clad) in the tunnel.

E. Provide hydronic specialties for the system including; bladder expansion tank, Rolairtrol air separator, two redundant variable primary pumps (100 gpm @ 80 fthd) with VFD, two thermometers, two pressure gauges, venturi flow station, strainer, etc.

2. Boiler system - Four slant fin hydronic boilers, replaced in 1996, provide adequate heat with normally two of the four running. The boilers have had new burner controls recently and are considered to be in good operating condition. A. System currently provides heating for the entire complex, including period cast iron

radiators. Radiators are considered to be adequate with a 160°F operating temperature. B. With replacement of glazing and supplemental heating from air systems, the required

operating temperature could potentially be dropped to 130°F allowing for condensing boiler operation.

C. Provide three new 400 mbh hydronic 95% condensing boilers potentially operating from 130°F supply to 105°F return if improvements above are implemented. This improvement can be made as funds are available since there is some remaining useful service life. A reason to replace them sooner would be for increased efficiency.

D. Provide hydronic specialties for the system including; bladder expansion tank, Rolairtrol air separator, two redundant variable primary pumps (80 gpm @ 60 fthd) with VFD, two thermometers, two pressure gauges, venturi flow station, strainer, etc.

3. Renovated kitchen will have one reach-in cooler and one reach-in freezer. Basement will have one walk-in cooler, one reach-in cooler, one reach-in freezer. These refrigeration devices will have remote water cooled compressors to remove noise and heat from the work areas.


A. Provide geothermal heat rejection system for approximately four horsepower of combined refrigeration heat rejection. Tubing will be placed under the driveway pavers as required to dissipate the heat estimated at 1000’ of ¾” PEX tubing likely split into two 500’ circuits. System would use 30% propylene glycol as a fluid to prevent freezing and toxic fluid spills.

B. System components for combined refrigeration cooling system include: small bladder expansion tank, air separator, two redundant circulation pumps (3 gpm @ 20 fthd), two thermometers, two pressure gauges, circuit setter, strainer, etc.

4. Side walk ice melt system is requested for about 90 sqft of area. System can use the hydronic heating system water or refrigeration heat of rejection listed above. System configuration is listed below:

A. Provide a shell and tube heat exchanger (HX) that will receive heating water from the boiler system to make up for any additional snow melt energy that may be required. HX required capacity is about 13 mbh with 30% propylene glycol side to heating water side with a 10°F approach and about 3gpm per side.

B. System components for combined refrigeration/sidewalk melt system include: small bladder expansion tank, air separator, circulation pump (3 gpm @ 20 fthd), two thermometers, two pressure gauges, circuit setter, strainer, etc.

C. Controls could switch kitchen refrigeration to ice melt duty when the required ice melt water temperature was less than 85°F (approximately for OSA temperatures above 10°F), a common occurrence during snow events.

5. Basement and first floor air handling unit - There is a McQuay multi-zone unit serving the basement and first floor of the Governor’s Residence. Unit serves eight areas mostly with underground fiber reinforced cement ductwork listed as; under floor, living room, basement, solarium, hall, dining room, basement, front deck. Unit is in poor condition and should be replaced soon.

A. Outside air is brought in from a louver located in a window area well. There is no relief duct system and economizer operation is not feasible with the existing system.

B. The unit has a humidifier and humidity control is highly desirable to protect the woodwork, antiques, and artwork. Consideration should be given to a variable air volume (VAV) air handling unit (AHU) with hydronic reheat to allow both humidity control and temperature control while providing conditioning for an extremely variable load given population density swings.

C. Provide 8,000 cfm VAV air handling unit with; 2” MERV 8 prefilter, 12” MERV 11 filter, 2-row hydronic heating coil with coil pump, 8-row chilled water cooling, multiple plenum supply fans w/silencers. Coils will be selected with 400 to 450 fpm face velocity to optimize fan energy and allow coils to function with the high quantity of outside air. Additional features and required work:

i. Demolish existing AHU and associated ductwork and piping within the mechanical room except points of connection prior to leaving the room.

ii. 50 lbs/hr high pressure spray humidifier with AHU grid, spray pump, and reverse osmosis water purifier.

iii. 60x16 supply and return ductwork from the unit (approximately 10’ long each), with two elbows each, 1-1/2” rigid fiberglass insulation board on all items, connection to existing return ductwork, and vertical splits on supply to feed VAV zones.

iv. 36x12 outside air duct from unit to new 36x48x18” deep OSA plenum connected to existing outside air louver, with 2” rigid fiberglass insulation board on all items.


v. 2-1/2” chilled water piping (20’ long each) within mechanical room to AHU, two thermometers, two pressure gauges, venturi flow station, control valve, strainer, balance valve, air vent.

vi. 1-1/2” heating water piping (20’ long each) within mechanical room to AHU, two thermometers, two pressure gauges, venturi flow station, control valve, strainer, balance valve, air vent.

vii. Eight VAV reheat boxes (10” diameter on average) with 2-row reheat coils, DDC controls, heating control valve, ¾” HWS&R piping (10’ long each), circuit setter, two shutoff valves, 14”x12” supply with elbow from main (5’ long), 10” diameter to VAV box (5’ long), 14”x12” supply with elbow from VAV to existing below grade duct (10’ long).

6. Kitchen grease hood and makeup air system: Existing kitchen grease hood does not capture cooking fumes and must be replaced. Existing makeup air unit has not performed well and has provided unsatisfactory temperature control.

A. Provide new SWSI BI centrifugal fan with cleanout door for degreasing operations. Fan will exhaust 4100 cfm at approximately 2.5 inwg. System will consist of welded duct with cleanouts at each floor and each change of direction. Consider variable volume exhaust control system and a VFD for the fan.

i. New 24x18 welded grease duct system to rise vertically (35’ long) from first floor through 2nd and 3rd floors to fan in attic. Grease duct shall be in a rated 2-hr enclosure such as 3M fire barrier ductwrap from the hood to the attic 2hr rated fan room.

ii. Base of grease duct riser shall have a drain connection to facilitate degreasing operations. Sectional hood requires two horizontal connections to grease duct riser.

iii. New 18” diameter welded stainless steel offset stack (10’ tall with 4’ height above roof) through roof with a ventilated 24” tall curb. Base of grease stack shall have a drain connection to a grease reservoir and to facilitate degreasing operations.

B. Provide new makeup air system capable of supplying 3300 cfm of tempered and/or sensibly cooled air. Heating outside air condition of -20°F will be brought up to 75°F (340 mbh heating), and cooling outside air condition of 91°Fdb / 76°Fwb will be brought down to 70°Fdb / 68°Fwb (8.5 tons cooling). Coils will be selected with 400 to 450 fpm face velocity to optimize fan energy and allow coils to function with the high quantity of outside air. Unit consists of 2” MERV 8 prefilter, 3-row hydronic heating coil with coil pump, 6-row chilled water cooling, and supply fan. If VAV exhaust is considered then it would need to be included for the MAU as well. Additional features and required work:

i. Demolish existing MAU and associated ductwork and piping within the mechanical room except points of connection prior to leaving the room.

ii. 30x14 supply ductwork from the unit (approximately 30’ long each), with four elbows each, 1-1/2” rigid fiberglass insulation board on all items, and splits on supply to feed hood supply and four room diffusers.

iii. 30x14 outside air duct from unit to new 36x36x18” deep OSA plenum connected to existing outside air louver, with 2” rigid fiberglass insulation board on all items.

iv. 1-1/2” chilled water piping (20’ long each) within mechanical room to AHU, two thermometers, two pressure gauges, venturi flow station, control valve, strainer, balance valve, air vent.

v. 1-1/2” heating water piping (20’ long each) within mechanical room to AHU, two thermometers, two pressure gauges, venturi flow station, control valve, strainer, balance valve, air vent.

7. Second and third floor system: Multiple room window and through the wall air conditioners serve


many of the rooms that are regularly used. Other rooms have no air conditioning, but all areas have hot water radiators as previously described. The method of providing code required outside air is by operable windows. The original existing systems are not suitable for the needs of the residence, and a central air conditioning system is desired. A new 3-ton unit capable of cooling was recently install for the Governor’s bedroom and dressing room is approximately 700 SF. The unit could possibly also cool the sitting or family room but with its location in the attic it impacts the location of the unit needed to expand the cooling for the 2nd and 3rd level.

A. Provide a 4000 cfm VAV air handling unit located in third floor “Ballroom” with; FC return fan, economizer sections, 2” MERV 8 prefilter, 12” MERV 11 filter, 2-row hydronic heating coil with coil pump, 8-row chilled water cooling, supply fan. Additional features and required work:

i. 12 lbs/hr high pressure spray humidifier with AHU grid, spray pump, and reverse osmosis water purifier.

ii. Supply ductwork; 36x16 from the unit (approximately 70’ long) with two elbows, 1-1/2” rigid fiberglass insulation board on all items, and vertical splits on supply to feed VAV zones.

iii. Return ductwork; 36x16 from the unit (approximately 70’ long) with two elbows, five 12x6 branch ducts to third floor rooms (approximately 10’ long each), nine 12x6 branch duct drops to second floor rooms (approximately 20’ long each), wall return grilles for each branch.

iv. Five VAV reheat boxes (8” diameter on average located on third floor) with 2-row reheat coils, DDC controls, heating control valve, ¾” HWS&R piping (10’ long each), circuit setter, two shutoff valves, 12”x10” supply with elbow from main (5’ long), 8” diameter to VAV box (5’ long), 12”x10” supply with elbow from VAV down to second floor zone (average 15’ long). Ten 12x6 branch duct to rooms (approximately 10’ long each) with two way supply grilles.

v. Two VAV reheat boxes (8” diameter on average located on third floor) with 2-row reheat coils, DDC controls, heating control valve, ¾” HWS&R piping (10’ long each), circuit setter, two shutoff valves, 12”x10” supply with elbow from main (5’ long), 8” diameter to VAV box (5’ long), 12”x10” supply with elbow from VAV (average 5’ long). Five 12x6 branch duct to rooms (approximately 10’ long each) with two way supply grilles.

vi. 36x16 outside air duct (approximately 15’ long) with two elbows, from unit to new 36x60x18” deep OSA plenum connected to new outside air louver, with 2” rigid fiberglass insulation board on all items.

vii. 36x16 relief air duct (approximately 15’ long) with two elbows, from unit to new 36x60x18” deep OSA plenum connected to new relief air louver, with 2” rigid fiberglass insulation board on all items.

viii. 1-1/2” chilled water piping (60’ long each) with 1.5” insulation, from third floor AHU to basement, two thermometers, two pressure gauges, venturi flow station, control valve, strainer, balance valve, air vent.

ix. 1-1/4” heating water piping (60’ long each) with 1.5” insulation from third floor AHU to basement, two thermometers, two pressure gauges, venturi flow station, control valve, strainer, balance valve, air vent.

5. Geothermal Option: This option is one that is required by the state for B3 and 2030 challenge. This option is applies to the 2nd & 3rd floors as they more consistently require full conditioning and the cost of big ducts for a conventional system can be saved. Provide variable refrigerant volume heat pump system (VRV) for 2nd & 3rd floors. Heat rejection from the VRV heat pump system will be dissipated into the ground through a series of vertical or horizontal wells on the grounds. The system will be provided with a dedicated outside air system to allow humidity


control and provide fresh air in a sustainable fashion.

A. VRV system provides independent control to each of the areas served from a central high efficiency heat pump unit. These systems have wide acceptance in the Pacific Rim and have been well developed there. Reluctance brushless dc compressors are highly efficient and match the overall load of the building.

i. Provide 8-ton heat pump unit will be either in cooling or heating mode, and will not have simultaneous capability as the residence loading will generally require one or the other. System can use an indoor water cooled/heated unit from a geothermal system, or an outdoor air cooled unit.

ii. Provide individual wall mounted ductless indoor units for fourteen rooms (average 3/4-ton size). Each indoor unit will require 5/8” suction and 3/8” liquid refrigerant piping (20’ each), refrigerant piping manifold, condensate drain line (30’) and connection to lavatory tailpiece or suitable receptor.

iii. Refrigerant piping main system with 1-3/8” suction and 5/8” liquid piping. Second floor piping approximately 100 feet long, third floor piping approximately 60 feet long.

B. Provide 1,000 cfm dedicated outside air handling unit located in third floor ballroom with; 2” MERV 8 prefilters on outside air and return air ducts, 70% efficient total enthalpy wheel, 2-row hydronic heating coil with coil pump, 8-row chilled water cooling, supply fan, and relief fan. Additional features and required work:

i. 25 lbs/hr high pressure spray humidifier with AHU grid, spray pump, and reverse osmosis water purifier.

ii. 24x12 supply ductwork from the unit (approximately 15’ long) with two elbows, 16x12 supply ductwork for second floor (approximately 100’ long) with two elbows, 8x12 supply ductwork for third floor (approximately 60’ long) with two elbows, fourteen supply duct branches to diffusers (8x6 on average), 1-1/2” rigid fiberglass insulation board on all items.

iii. 24x12 outside air duct (approximately 15’ long) with two elbows from unit to new penthouse outside air louver on 24” tall roof curb, with 2” rigid fiberglass insulation board on all items.

iv. 24x12 relief air duct (approximately 15’ long) with two elbows from unit to new penthouse outside air louver on 24” tall roof curb, with 2” rigid fiberglass insulation board on all items.

v. 24x12 return ductwork from the unit (approximately 15’ long) with two elbows, 16x12 return ductwork for second floor (approximately 30’ long) with two elbows and 24x12 return boot & grille, 8x12 return ductwork for third floor (approximately 10’ long) with two elbows and 12x12 return boot & grille.

vi. 1-1/4” chilled water piping (60’ long each) from basement to AHU, two thermometers, two pressure gauges, venturi flow station, control valve, strainer, balance valve, air vent.

vii. 1” heating water piping(60’ long each) from basement to AHU, two thermometers, two pressure gauges, venturi flow station, control valve, strainer, balance valve, air vent.

C. Bore filed would likely consist of six to eight bores at 100’ to 150’ depth (depending on geology and grout type) spaced at 20’ centers each way. Required area is therefore about 2400 to 3200 square feet.

i. The twelve to sixteen 6” bores consist of 1” HDPE vertical piping loops with neat cement grout, or thermally improved grout if the State can be convinced of the merits.


ii. A reverse return header system would require 1-1/2” HDPE horizontal supply and return piping of approximately 400’ total piping. Piping would be run up to the VRV heat pump that could be located in the third floor ballroom.

iii. System requires a bore field circulation system with two redundant 24 gpm pumps at approximately 80 fthd, 30% propylene glycol, two thermometers, two pressure gauges, venturi flow station, balance valve, air vent.

iv. System can also be used to cool the kitchen refrigeration compressors. This provides the benefit of potential heat recovery in the heating periods.

BUILDING AUTOMATION AND CONTROLS

1. Existing controls are a combination of pneumatic and electric controls. There is a project underway to upgrade the boiler controls utilizing a DDC controller. At the Governor’s Residence multi-zone air handling unit controls are pneumatic, radiation zones controls are thermostatic radiation valves, makeup air is provided by an interlock with the kitchen grease hood fan, room air conditioners are controlled by electric thermostats.

2. Provide a central DDC system for air handler functions. Outdoor air shall be controlled by air flow measuring stations. Provide carbon dioxide sensors in the return airstreams for monitoring. Provide control dampers in return air ducts on each floor to maintain floor pressure

3. All VAV box functions and space sensors, exhaust fans, boiler and chiller functions controlled by the DDC system.

END


29 June 2012

Appendix B

- Electrical

1935 West County Road B2, Suite 300 Saint Paul, MN 55113-2722 651. 633.1223 Fax: 651. 633.1355 www.lkpb.com

LKPB ENGINEERS, INC. MECHANICAL ELECTRICAL

June 29, 2012 ELECTRICAL SYSTEM CONCEPTUAL DESIGN NARRATIVE Governor’s Residence Renovation LKPB Project No. 2011.123.00 POWER DISTRIBUTION 1. The following design recommendations meet Minnesota Energy Code MN Rule 7676. 2. The main electrical service for the entire site is located in the carriage house. The main

switchboard is a Cutler-Hammer switchboard rated at 120/208 volt, 3 phase, 4 wire, 800 amps. The switchboard consists of a 600 amp main circuit breaker. One 400 amp switch fused at 400 amps serving ATS #1 (general power). One 400 amp switch fused at 200 amps serving ATS #2 (life safety). One 400 amp switch fused at 200 amps serving ATS #3 (security systems). The main switchboard is protected by a surge protective device (SPD). The main switchboard and automatic transfer switches are to remain.

3. ATS # 1 (general power) serves distribution board B-102 located in the carriage house.

Distribution board B-102 is rated at 120/208 volt 3 phase 4 wire with a 400 amp main breaker. Distribution board B-102 serves panelboard B-103 with a 225 amp circuit breaker, panelboard B-104 with a 100 amp breaker, panelboard B-105 with a 400 amp breaker and panelboard B-106 with a 400 amp breaker. Distribution board B-102 is to remain.

4. Panelboard B-103 is rated at 120/208 volt 3 phase 4 wire with a 225 amp main breaker.

Panelboard B-103 then serves a 50 amp 120/208 volt 3 phase 4 wire panelboard. These panelboards are to be replaced with new panelboards of similar size and rating with new feeders from distribution board B-102.

5. Panelboard B-104 is rated at 120/208 volt 3 phase 4 wire with a 100 amp main breaker. This

panelboard is to be replaced with new a panelboard of similar size and rating with new feeder from distribution board B-102.





8. Panelboard B-106 then serves the following loads: 200 amp panelboard B-111, 225 amp

panelboard B108, 100 amp panelboard B-302, 100 amp panelboard B-301, 100 amp

__________________________________________________________________________________________________ Electrical Governor’s Residence Renovation System Concept Design Narrative June 29, 2012 Page 2 of 6

panelboard B-OLD 2nd, 100 amp B-OLD 1st. These panelboards are to be replaced with new a panelboards of similar size and rating with new feeders from panelboard B-106.

9. Panelboard B-OLD 1st then serves the following loads: 125 amp panelboard B-WINE RM1, 100

amp panelboard B-LPB1A, and 125 amp panelboard B-WINE RM2. These panelboards are to be replaced with new a panelboards of similar size and rating with new feeders from panelboard B-OLD 1ST.

10. ATS # 2 (life safety) serves panelboard B-110. Panelboard B-110 is rated at 120/208 volt 3

phase 4 wire with a 200 amp main breaker. This panelboard is to be replaced with new a panelboard of similar size and rating with new feeder from ATS #2.

11. ATS # 3 (security systems) serves panelboard B-109. Panelboard B-109 is rated at 120/208

volt 3 phase 4 wire with a 225 amp main breaker. This panelboard is to be replaced with new a panelboard of similar size and rating with new feeder from ATS #3.

12. Provide a new 208 volt 3 phase connection to the new elevator. 13. Provide metering at all panelboards and miscellaneous loads. Metering system to be

compatible with existing Square D metering system.

RENEWABLE ENERGY

1. Photovoltaic (PV)10 Kw PV system . Two panels mounted to wood cover roof and 8 panels mounted to the garage roof. The PV system tied into the electrical distribution system with all components, inverters etc. Conform to the utilities requirements for onsite energy production. The PV system shall be manufactures in the state of Minnesota per state statute 293 sec. 32 (16B.323) Solar Energy in State Buildings.

EMERGENCY SYSTEM

1. The existing generator is a Caterpillar diesel generator exterior mounted with a skin tight

housing near the carriage house. The generator is rated at 120/208 volt, 3 phase, 4 wire, 99KW, 343.4 amps at .8 power factor. There are three circuit breakers serving the three automatic transfer switches located in the carriage house. A 400 amp circuit breaker serving ATS #1 general power. A 200 amp circuit breaker serving ATS #2 life safety. A 200 amp circuit breaker serving ATS #3 security systems. The entire site is backed up by the generator.

2. Remove and replace the generator with a new generator located in the same location as the

existing with a new 225 Kva/280 Kw diesel generator rated at 120/208 volt 3 phase 4 wire. The new generator will be exterior mounted in a skin tight housing with a critical silencer and sound attenuated housing to meet city of St. Paul sound requirements. The fuel tank to be sized for 24 hours of operation at full load. The generator will have a 400 circuit breaker to serve ATS #1, a 200 amp circuit breaker to serve ATS #2 and a 200 amp circuit breaker to serve ATS #3.

3. Perform maintenance on existing automatic transfer switches ATS #1, ATS #2 and ATS #3.

Modify the ATS’s to accommodate the new engine generator system.

LIGHTING


1. Exterior

A. Remove existing front walk lights and replace with new walk way lighting from the

pedestrian gate to the front entrance. Walkway lights to utilize LED as the light source. Provide either bollards or pedestrian level pole lights. Lights to be custom fixtures to match the architecture of the building.

B. Remove existing front landing lights and replace with new front landing lighting, lights to

utilize LED as the light source. Lights to be custom fixtures to match the architecture of the building.

C. Provide new tree accent lights in the back yard, lights to utilize LED as the light source.

Lights to be custom fixtures to match the architecture of the building.

2. Lower Level

A. In the Amusement Room remove the existing lighting and replace with LED down lights

and decorative custom LED sconce fixtures. Light fixtures to be dimmable. Provide occupancy sensors.

B. In the Meeting Room remove the existing lighting and replace with LED down lights and

decorative custom LED sconce fixtures. Light fixtures to be dimmable. Provide occupancy sensors.

C. In the two toilet rooms provide new LED down light. Light fixtures to be dimmable.

Provide occupancy sensors. D. In the hall at the bottom of the stairs remove the existing chandelier and replace with

new custom LED chandelier to match the architecture. Provide occupancy sensors.

3. First Level

A. Provide new 2X4 fluorescent light fixture in the kitchen. Provide light level to meet

Minnesota food service light levels at the counters. B. In the Dining room, Library, Stair Hall, Solarium, Drawing Room and East Porch remove

refurbish and re-wire all existing chandeliers, sconces and all other decorative light fixtures. Reinstall in existing locations once refurbishing is complete.

4. Second Level

A. In the Master Suite remove the existing lighting and replace with LED down lights and

decorative custom LED sconce fixtures. Light fixtures to be dimmable. B. In the Master Bathroom/Dressing Room remove the existing lighting and replace with

LED down lights and decorative custom LED sconce fixtures. Light fixtures to be dimmable.


C. In the Family Room remove the existing lighting and replace with LED down lights and

decorative custom LED sconce fixtures. Light fixtures to be dimmable. D. In the Family Room expansion provide LED down lights and decorative custom LED

sconce fixtures. Light fixtures to be dimmable. E. In the North Bedroom remove the existing lighting and replace with LED down lights and

decorative custom LED sconce fixtures. Light fixtures to be dimmable.

F. In the Back Hall remove the existing lighting and replace with LED down lights and decorative custom LED sconce fixtures. Light fixtures to be dimmable.

5. Third Level

A. In the North Bedroom remove the existing lighting and replace with LED down lights and

decorative custom LED sconce fixtures. Light fixtures to be dimmable. B. In the South Bedroom remove the existing lighting and replace with LED down lights and

decorative custom LED sconce fixtures. Light fixtures to be dimmable.

6. Carriage House

A. In the South Bedroom remove the existing lighting and replace with LED down lights and decorative custom LED sconce fixtures. Light fixtures to be dimmable.

LIGHTING CONTROL

1. Provide a lighting control panel to control exterior lights. Lights to be turned on by photocell and

time of day off. 2. Life safety lights to be controlled by local control either switch, control panel or occupancy

sensor. In the event of a power failure a UL 924 relay will turn on the life safety lights. 3. Occupancy sensors will turn the lights being controlled off, the local switch will turn the lights on.

POWER

1. Disconnect and remove all old branch circuits and replace with all new concealed raceway and

new conductors. Remove all existing exposed raceways and wiremold. The new raceway system to typically be EMT with THHN/THWN conductors. Where existing EMT exists, reuse and install new conductors from the device to the panelboard serving the load.

2. Install GFCI receptacles in locations required by the code, restrooms, kitchen, exterior, garage etc.

3. Install arc-fault rated circuit breakers serving loads as required by NEC 210.12 in family rooms,

dining rooms, living rooms, parlors, libraries, dens, bedrooms, sunrooms, etc.


4. Remove the existing roof mounted fixed outdoor electric deicing and snow-melting cables and replace with a new system.

5. The front gate operators will be replaced at the vehicle gate and pedestrian gate. Make new

power connections to the operators and control stations. 6. Provide a new pedestal mount GFCI receptacle in the front yard for the Christmas tree. 7. In the family room on the second level provide power for kitchenette and appliances. 8. Provide power connections to new kitchen equipment. 9. Provide power connections to the new mechanical equipment including disconnects and motor

starting equipment.

SIGNAL SYSTEMS 1. Fire Alarm

A. The existing fire alarm system is new Honeywell system. B. Provide additional devices to accommodate the third floor.

2. Voice and Data

A. Provide an empty raceway system for voice data. Provide a 1 inch conduit from each voice/data outlet to the new main terminal board. Back boxes to be 4 square with a single gang mud ring.

B. Provide 120 volt power for head end equipment.

3. Television System

A. Provide an empty raceway system for television. Provide a 1 inch conduit from each television outlet to the new main terminal location. Back boxes to be 4 square with a single gang mud ring.


4. Security

A. Provide an empty raceway system for security. Provide a 1 inch conduit from each

security outlet to the new main terminal location. Back boxes to be 4 square with a single gang mud ring.

B. Provide 120 volt power for head end equipment. C. Provide a new 1 inch raceway system to the new intercom station at the vehicle gate.

5. Sound System


A. Provide an empty raceway system for sound system. Provide a 1 inch conduit from

each sound system outlet to the new main terminal location. Back boxes to be 4 square with a single gang mud ring.


LIGHTNING PROTECTION 1. Maintain existing lighting protection system.

END


29 June 2012

Appendix C

– Kitchen D

esign

6 1 1 7 B L UE C I RC L E DR . , S U I T E 1 0 0

M I N NE A P O L I S , M N 5 5 3 4 3 T E L : 9 5 2 . 9 3 3 . 0 3 1 3

ww w. ro b e r t r i p p e . c o m i n f o @r o b e r t r i p p e . c o m

FOODSERVICE DESIGN & CONSULTING

PREDESIGN ASSESSMENT - KITCHEN MINNESOTA GOVERNOR'S RESIDENCE ST. PAUL, MINNESOTA

April 4, 2012

TABLE OF CONTENTS

I. Introduction ............................................................................................................... 1

II. General Facility Comments ................................................................................... 1

III. Renovation Concepts ............................................................................................. 1

IV. Suggested Improvements/Estimated Foodservice Equipment Costs ............ 3

V. Summary .................................................................................................................. 6

MINNESOTA GOVERNOR'S RESIDENCE PAGE 1

I. INTRODUCTION

The purpose of this report is to provide an assessment of the existing kitchen in the Governor's Residence. The objective is to evaluate existing conditions and propose improvements to overcome the issues that are currently being experienced. This report is based on observations and discussions with the Governor's Residence personnel and foodservice management during a site visit on February 17, 2012. The staff indicated the kitchen is not inspected by the health department so there are no known cited health department violations that have to be addressed in the renovation. Local and state health departments were contacted as part of this assessment, and we were told that the neither the city or state health departments will be involved or have jurisdiction in the kitchen renovation process unless the residence has events open to the public at which food will be served. Invitational events and private events do not require a health department license. The Governor's Residence kitchen is located in a historic mansion built in the early 1900's. It prepares meals for the Governor and the Governor's family as well as for special events for up to 250 people. The kitchen is also available to the Governor and the Governor's family to make their own meals and snacks. The kitchen is small and does not have adequate space, especially for storage. Foodservice functions (primarily storage) have spilled into the lower level of the residence connected to the kitchen via an elevator and a stairway and also out in the Carriage House Garage. The kitchen space cannot be expanded as it is located in a corner of the historic residence, and the current entry/exits into and out of the kitchen need to be retained. Accordingly, the inadequate space condition in the main level kitchen, especially for storage, is not likely to improve.

II. GENERAL FACILITY COMMENTS

The exhaust hood over the cooking battery does not capture smoke and vapor properly. The hood does not meet current Minnesota ventilation codes and must be replaced as a top priority of the kitchen renovation. The cooking battery should also be expanded to include at least one additional cooking appliance as requested by the Executive Chef. Unfortunately, the cooking battery cannot be expanded in its current location due to space constraints. To expand the cooking battery, it must be relocated elsewhere in the kitchen. Countertop workspace has been provided wherever possible in the kitchen resulting in congestion and inefficient traffic patterns and workflows, especially when preparing meals for large functions. While adjusting this issue is paramount, especially if the cooking battery is relocated, it may result in less storage space since the overall kitchen area cannot be expanded. The kitchen has millwork cabinets and marble tops on the counters which are in reasonably good condition. If the space is to be reorganized for greater efficiency and a larger cooking battery, new stainless steel commercial grade counters and cabinets should be provided for easier cleanability and maximum functionality.

III. RENOVATION CONCEPTS

Option #1 Replace the exhaust hood in its current location with a deeper (front to back) ultra low air volume hood. The hood would be approximately ten feet long and have an external perforated supply plenum running horizontally at the ceiling along the front face of the hood to introduce a portion of the conditioned make-up air needed. This concept will not allow expansion of the current cooking


battery but old cooking equipment will be replaced along with the hood fire protection system. The existing noisy pass-thru refrigerator and freezer will be modified to provide new remote outdoor refrigeration systems to eliminate the noise in the kitchen, retaining the existing refrigerator/freezer cabinets but removing the noisy condensers. The new condensers will be located either on the roof of the carriage house or indoors in a newly created mechanical room where the laundry is located presently. The vestibule at the rear entry will be modified as described in Option #2, but the counters and cabinetry will remain in their current configuration. The counters and cabinets are in reasonable condition, and there is not much value to be gained for the cost to replace them as the layout will have to stay the same as before, inefficient and maze-like. This abbreviated scope concept addresses ventilation and noise issues but not much else. This concept retains the existing windows in the kitchen and leaves the alcove near the rear entry as a possible intimate dining spot as before under previous administrations.

Option #2 As illustrated in the conceptual diagram attached to this assessment, the cooking battery is proposed to be moved along the exterior wall of the kitchen. To accommodate this relocation, the interior side of the existing windows in the building exterior wall must be covered up on the interior and the wall clad with a stainless steel wall panel. A 16 foot long exhaust hood will provide the additional cooking battery expansion space requested. The hood should be an ultra low air volume style hood, utilizing the lowest exhaust air volume possible to achieve proper ventilation while incorporating an external perforated supply air plenum running horizontally at the ceiling along the front face of the hood to introduce a portion of the conditioned make-up air needed for the compact kitchen. The space should be reconfigured to allow easy access to plated meals, refrigerated salad/desserts and to drop off soiled ware from the dining room. This concept features a large double-sided preparation/assembly table with an overshelf, heat lamps and the reused pot/utensil rack hanging from above to maximize the efficiency of this center island space. Below the preparation/assembly table, will be as much storage as can be provided along with a heated cabinet for holding hot food for large meals. The refrigeration bank will be located farther away from the dining room with remote condensers located outside on the roof of the Carriage House or indoors in a newly created mechanical room where the laundry is located presently to reduce the current refrigeration noise disturbance to the dining room occupants. The warewashing area will be reconfigured to allow for easy drop-off of soiled items and not make it as isolated as it currently is for kitchen personnel. The new warewashing area will feature the reuse of the two undercounter dishmachines that are relatively new and in very good condition. The rear exterior entry air lock vestibule will be reconfigured to allow greater space efficiency in the kitchen while creating an alcove for a recycling station with the potential for hanging staff coats above it. Just inside the vestibule, the alcove will be recaptured for foodservice use and house the chef's work desk, computer, printer, menu files, etc. Staging Pantry To maintain the current sight/sound barrier in the staging pantry, it is proposed that this layout not be modified as its impact on the kitchen space efficiency will be significant. Also, the staging pantry door into the dining room cannot be relocated due to the ornate fireplace next to it, and without the traffic circulation offset of the current design, it would be possible to look right into the kitchen if the


kitchen door to the staging pantry was aligned with it. Retaining the existing millwork cabinetry and marble countertops in the pantry makes sense as it softens the view by dining room occupants when the pantry door is opened. The counters and cabinetry are in good condition and function well as currently configured. It would be ideal to enlarge the pantry to ease congestion but this is not possible without expanding into the kitchen which is already too small. Lower Level Improvements The coat room and adjacent room will be converted into one large room for permanent catering supplies. Linen storage will be moved to the third floor, accessible via the new elevator proposed to replace the existing elevator. The laundry will move to an upper floor, freeing space for mechanical functions and a room to house the refrigeration and large ice maker currently housed in the Carriage House. This will be much more convenient for kitchen staff, especially in inclement weather. Second Floor Governor's Kitchenette To make it more convenient and more private, a small domestic kitchenette is proposed for the second floor of the residence for use by the Governor and Governor's family. This will allow for self preparation of light meals and snacks in a "like home" atmosphere without having to utilize the commercial kitchen on the first floor. Miscellaneous Suggestion Since access to the elevator and stairs to the lower level storage areas requires that kitchen personnel go through a public space, it is suggested that consideration be given to adding a pair of doors in the public corridor that can be closed when necessary to screen traffic to the elevator and down the stairway. These doors would also serve as a measure of privacy for the Governor and the Governor's family coming down the back stairway to gain access to the kitchen without being seen from the public space.

IV. SUGGESTED IMPROVEMENTS/ESTIMATED FOODSERVICE EQUIPMENT COSTS

Below, please find a list of suggested equipment along with a preliminary estimate of potential cost for the equipment. Suggested Equipment Remarks Cost Estimate OPTION #1 Recycling Station $ 2,000 Trash Bin (2) $ 200 Coat Rack By Arch. Trades Chef’s Desk & Chair Existing-in-Place Workcounter w/Sinks Existing-in-Place Disposer w/Spray Rinse (2) Existing-in-Place Undercounter Dishmachine (2) Existing-in-Place Wall Cabinets Existing-in-Place Water Filter System (2) Existing-in-Place Workcounter w/Sinks Existing-in-Place Wall Cabinets Existing-in-Place


Suggested Equipment Remarks Cost Estimate Heat Lamps Existing-in-Place Reach-in Freezer, 2-Sec., Pass-thru Existing/Modified $ 300 Reach-in Refrigerator, 2-Sec., Pass-thru Existing/Modified $ 300 Remote Refrigeration System (2) $ 4,800 Island Prep Counter Existing-in-Place Ceiling Hung Pot/Utensil Rack Existing-in-Place Trash Bin (2) Existing Fire Protection System $ 6,825 Exhaust Hood $ 14,750 Fryer w/Filter $ 12,650 Range w/Grill, Burners, Double Oven Existing/Modified $ 500 Stainless Steel Wall Panel $ 1,750 Charbroiler w/Storage Cabinet Base $ 3,600 Mixer, 5 Quart Existing Slicer Existing Immersion Blender Existing Food Processer Existing

Option #1, Subtotal $ $47,675 OPTION #2 Kitchen Recycling Station $ 2,000 Trash Bin (2) $ 200 Coat Rack By Arch. Trades 0 Chef's Desk & Chair By Arch. Trades 0 Pantry Cabinet $ 3,500 Workcounter w/Sinks $ 12,600 Disposer w/Spray Rinse $ 2,650 Undercounter Dishmachine (2) Existing/Relocate $ 300 Wall Cabinets (2) $ 5,600 Water Filter System (2) By Owner's

Vendor 0

Reach-in Freezer, 1-Sec. $ 8,100 Reach-in Refrigerator, 2-Sec. $ 9,600 Remote Refrigeration System (2) $ 2,400 Prep/Assembly Counter $ 6,000 Warming Cabinet $ 9,700 Ceiling Hung Overshelf $ 5,000 Heat Lamp (4) $ 1,000 Ceiling Hung Pot/Utensil Rack Existing/Relocate $ 100 Trash Bin (2) Existing 0 Fire Protection System $ 6,825 Exhaust Hood $ 23,600 Combi Oven, Half Size $ 16,000 Undercounter Freezer, 2-Sec. $ 4,000 Remote Refrigeration System $ 1,200 Fryer w/Filter, 1-Sec. Modify $ 12,650 Range w/Grill, Burners, Double Oven Existing $ 500 Stainless Steel Wall Panel $ 4,400


Suggested Equipment Remarks Cost Estimate Charbroiler w/Storage Cabinet Base $ 3,600 Prep Counter w/Sinks $ 16,100 Disposer w/Spray Rinse $ 2,650 Mixer, 5 Quart Existing 0 Slicer Existing 0 Immersion Blender Existing 0 Food Processor Existing 0 Wall Cabinets (2) $ 6,650 Reach-in Refrigerator, 1-Sec. $ 7,200 Wall Cabinet $ 1,050 Workcounter $ 1,800

Subtotal, Kitchen $ 176,975 Staging Pantry Workcounter w/Sink Existing-in-Place Display Cabinet Existing-in-Place Wall Cabinets (2) Existing-in-Place Workcounter Existing-in-Place Undercounter Refrigerator, 2-Sec. $ 4,000 Undercounter Ice Maker $ 2,000

Subtotal, Staging Pantry $ 6,000 Lower Level Reach-in Refrigerator, 2-Sec. $ 9,600 Reach-in Freezer, 1-Sec. $ 8,100 Ice Maker w/Bin $ 5,500 Remote Refrigeration System (2) $ 2,400 Remote Condenser for Ice Maker $ 1,200 Catering Shelving (115/ft) $ 5,750

Subtotal, Lower Level $ 32,550 2

nd Floor Governor’s Kitchenette

Workcounter w/Sink $ 7,000 Disposer $ 225 Wall Cabinets $ 1,750 Microwave Oven w/Exhaust Hood $ 575 Reach-in Refrigerator/Freezer $ 2,400 Undercounter Dishmachine $ 1,200 Range w/Convection Oven $ 3,250

Subtotal, Governor’s Kitchenette $ 16,400 Summary Option #1 $ 47,675 Option #2 $ 176,975 Staging Pantry $ 6,000 Staging Pantry $ 6,000 Lower Level $ 32,550 Lower Level $ 32,550 2

nd Floor Kitchenette $ 16,400 2

nd Floor Kitchenette $ 16,400

Total $ 102,625 Total $ 231,925 Design Contingency (10%) $ 10,262 Design Contingency (10%) $ 23,192

Grand Total $ 112,887 Grand Total $ 255,117


NOTE 1. Cost reflects current market conditions. Add appropriate escalation factor to project completion

date if not implemented within six (6) months from assessment date. 2. Cost Estimate does not include architectural/engineering/consulting fees. 3. Cost Estimate does not include architectural/mechanical electrical/plumbing work necessary to

implement renovation. 4. The cost of demolition and removal of existing equipment not being reused and demolition of

walls, floor, ceilings and utilities are not included in this estimate. 5. This estimate is for foodservice equipment only, delivered to the site and installed, ready for final

connection by the appropriate utility trades.

V. SUMMARY

The kitchen needs to be renovated to address the ventilation issues. If the cooking battery is relocated and expanded, this will require a reconfiguration of the kitchen which will then allow for a layout that will provide improved operational efficiency within the space. The main level kitchen space shortage cannot be addressed since there is no room to expand so the need for remote storage will continue, especially for special events. The staging pantry should be retained in its current configuration to continue the sight/sound buffer between the kitchen and the dining room.

p:\11.100.00s\11.127.00-minnesota governor's mansion\report 4-4-12.doc


29 June 2012

Appendix D

– Security

Confidential D

ocument N

ot Printed


29 June 2012

Appendix D - Security

Governor’s Residence Predesign Recommendations – Security, created by James L Johnson Associates, Inc – Security Planning Consultants, St Paul MN. Document dated April 9, 2012. Document is considered confidential and is kept on file with MN Capitol Security.


29 June 2012

Appendix E

- Envelope

Date: March 29, 2012 Project: Minnesota Governor’s Residence Preservation, Restoration and Repairs Predesign RE: Building Envelope

Based on visual inspection from the ground the brick and stone exterior of the Residence and Carriage House are in good condition. At some unknown time both buildings were repointed. There is an example of the original ‘raked’ joints still on the port cochere. A partial repointing occurred in 1998 which corrected any deficiencies at that time.

The only notable deterioration is as follows:

Deterioration Work Scope Description Work Scope Item

Spalling and open joints at the vertical walls of the window wells

The window wells should be rebuilt. Waterproofing of the foundation should be included at these areas to remediate ongoing water infiltration issues.

EX7.1, EX7.2 EX7.3

Spalling, open joints and deteriorated stone base at the port cochere

These stones should be removed and replaced. The damage is caused from excessive salt infiltration into the stone. Stone at this elevation is very susceptible to this type of failure however other materials such as concrete, cast stone or patching the stone is even more susceptible to damage.

EN4

Shifted and deterioration of stone steps leading to the kitchen door,

These should be replaced. Programmatically they may need to be altered to provide a more usable landing at the entrance.

EX24

Horizontal brick paver surfaces at the main front entrance landing and the back yard terrace

The failed pavers are those that were set in a concrete or mortar bed. These brick should be removed and replaced in a sand bed with appropriate drainage.

EX4 EX16

Open joints and spalling brick at storage building parapet.

The brick should be replaced to match surrounding and the joints repointed.

EN3.1

Deteriorated cast stone caps at storage building parapet.

These stones should be replaced with stone or a cast stone product selected for this application.

EN3.1

Leak at East side of Carriage House at parapet

This had been reviewed by Roofspec – report dated Nov 14, 2011. This area should be repaired immediately. The water staining as the wood framing has been reviewed and since this is ‘old growth’ wood material there is no assumed actual decay to the integrity of the members.


29 June 2012

Appendix F – G

rounds


29 June 2012

Appendix G

– Structural

Governor’s Residence Pre-Design Narrative

MBJ Commission Number 11.715.0

March 14, 2012

The purpose of this Structural Pre-Design Narrative is to outline the proposed structural work to be

performed as part of the Governor’s Residence Preservation, Restoration, and Repairs Project. The

narrative is based on a site walk-through on February 17th and a follow-up visit on February 27

th. We

have also reviewed the facility condition assessment prepared by VFA, Inc., dated June 5, 2011, and the

existing architectural plans dated July 17, 1911. This narrative is not intended to be a comprehensive

assessment of the structural condition of the Governor’s Residence, but rather a guide for preliminary

pricing and project planning based on our understanding of the intended project scope.

Exterior

Metal Fence and Masonry Wall

The low masonry wall supporting the metal fence along the Summit Avenue property line is cracked

vertically in approximately eight places and requires localized repair of the brick masonry and

replacement of some cracked brick and cracked stone coping. New footings are to be installed along the

fence line at the metal fence braces, which are currently sunk into the ground with no apparent

foundation. The stone piers flanking the pedestrian entry gate need to be repaired. In particular, the pier

to the west of the entrance is dislodged from its base and needs to be completely re-built. The stone piers

on either side of the vehicle entry require repair. The pier to the east of the entrance needs to have a

structural member installed to resist the forces imparted by the entry gate operating mechanism. The

member might be a reinforced concrete column on a concrete footing founded at least 5 feet below grade.

Window Wells

The five window wells on the north, east, and south sides of the lower level “amusement room” and the

two window wells on the south side of the “meeting room” are cracked and/or have brick masonry

dislodged by water runoff or frost heave, or both. The seven window wells need to be removed and

replaced. Proper drains and drainable fill should be installed in the wells and behind the new walls.

Main House Interior

Lower Level “Main Stair”

We understand that it is the intent of the project to remove and replace the existing stair from the main

entry foyer down to the lower level Hall. New structure needs to be provided to meet the new stair

configuration.

Lower Level Elevator Pit

The existing elevator, which currently serves only the main floor and lower level, will be extended to the

second and third floors. The current elevator does not currently meet code requirements for this building

type. If a code-compliant elevator is required, the existing pit will require removal and replacement with

larger (and deeper?) pit. We have been told that the existing elevator pit was designed to support the

extension of the elevator up to 3rd

floor. If a code-compliant elevator is not required, no modifications to

the pit are required.

Lower Level Mechanical Room

A new air handler unit is proposed for the existing mechanical room on the north side of the lower level.

As required to accommodate the new unit, it may be necessary to remove the existing slab on grade,

excavate, underpin the adjacent foundations, and cast a new slab on grade at a lower elevation. The new

equipment may also require a nominal 4 inch high housekeeping pad. The underpinning would be

performed in 4’ segments, with cribbing, to prevent undermining the existing footings.

Main Level Grand Staircase

The Grand Staircase is deflected downward at the intermediate bridge above the entry vestibule, closet,

and restroom. We suspect that the deflection is caused by alterations made to the supporting joists when

the restroom was installed. Further investigation of the supporting cantilevered joists is required to

confirm this.

Second Level Family Room

The south and west walls between the existing family room and “South Porch” are to be removed. It is

not clear if these walls are supporting the roof and dormer above. Additional investigation is required to

confirm this framing.

Extending the Elevator to the Second & Third Levels

The elevator shaft extension above the 1st floor will use the same materials as the existing shaft below.

The floor framing at 2nd

floor, 3rd

floor and the attic floor will be modified to bear on the new shaft

structure.

Third Level Mechanical Equipment Support

New mechanical equipment is proposed to be installed in the third floor storage room. Depending on the

size and weight of the proposed unit(s), it may be necessary to provide supplemental supports. The

supplemental support may include structural steel framing that spans from bearing wall to bearing wall

and would be supported on steel columns placed inside the walls below. The columns would bear on new

concrete footings at the basement level.

Elevator at Attic

A code-compliant elevator will require modifications to the roof structure and the exterior roofline to

provide a 6’ overrun. We understand that the current (non-code-compliant) elevator was designed to

service the upper levels without modifications to the roof structure.

Carriage House

Second Floor

The second floor sags toward a central stair that was added to the building. It will be necessary to open

up the ceiling from below to investigate the floor framing condition. The repair will require jacking the

existing floor framing to level and re-supporting and/or reinforcing the existing joists.


29 June 2012

Appendix H

– Space N

eeds Inventory Data S

heet

U:\MIN\MIN1201\Documentation\A2_Prog and Predesign\Appendix\Space Analysis-Residence.doc

Room: Amusement Room Date: Feb 2012 Level Lower – Governor’s Residence Square Feet: 606 SF

Existing Condition Deficiency Project Scope Special

Considerations Work Scope

Description of use/activities:

Public space - Pre-tour General gathering Family gathering

Room is not efficiently designed - underutilized

Relocate TV/monitor to above fireplace.

Install wet bar or refreshment center.

Plumbing

Climate Control: Thermostat Room is cold Replace AHU/Variable VFD control to room

Operable windows* Fireplace – not used. Loss of heat from flue Weatherize flue Allow ongoing use if

desired

Electrical: Wall plugs/Floor plugs Communications:

No Phone or other communications

Add phone to room

Technology: Large screen monitor/TV Out of date - Donated by Best Buy in 2003

Replace screen/monitor. Relocate to above fireplace.

Used for family and tours. Loop historic video during tours.

Outdated sound system Out of date Replace system Lighting: Recessed can fixtures – 6” Room is dark. Minimal

variation of light levels for varying functions.

Replace existing fixtures. Provide programmable controls. Add wall sconces.

Zone room by us with the light levels and type. Furniture does not accomplish this alone.

Plumbing: NA Family/staff think a wet bar could be considered

Plumbing, reconstruction of south wall to accommodate wet bar

This would require relocation of memorabilia and TV.

Acoustics & Privacy:

Solid masonry walls, double doors

No concern as use is scheduled appropriately

Equipment: Surround sound, VCR, DVD, TV Donated by Best Buy in 2003

Furnishings & Accessories:

Couch, love seat, chairs, bench, (3) lamps, pool table Previous Governor memorabilia kept in built in glass cases

Room is difficult to use by multiple people doing multiple things. Room may be over programmed. Furniture layout and lighting needs to be reviewed.

Loveseat and sofa recovered by 1006 society in 2009 Thomas Kincaid painting over fireplace donated to GRC in 2003

Space Inventory Sheets

Room: Amusement Room Date: Feb 2012 Existing Condition Deficiency Project Scope Special


Storage & Casework:

Built-ins – south wall Not effective use of space. See desire for wet bar above.

Finishes: Fir Finish Floors Wood – area rugs Refinish floor

Base Wood Walls 4’-6” Wainscot (Red Gum)

Painted dark tone above Overall creates dark feeling Repaint upper portion of

wall. Consider overall color scheme within room

Ceiling Flat sheet rock Waste & Recycling:

Special Considerations:

Security:


Room: Hall – bottom of Front Stair Date: Feb 2012 Level Lower – Governor’s Residence Square Feet: 357 SF




Gathering Inadequate rise/run of stair tread and low head clearance.

Climate Control: Passive from other rooms Electrical & Communications:

Phone

Lighting: Single pendant Too low, tables below are

needed to prevent people from walking into fixture.

Replace existing fixtures.

Wall sconces Poor lighting at stairwell. Lighting added in ceiling of stair

Equipment: Speakers from main sound

system Outdated. Single control for volume

Replace speakers provide separate and per room control


Armoire, (2) chairs, oriental rug, couch table, cassone

All items donated by Irvine family and are original to home

Storage & Casework:

(2) closets

Finishes: Fir Finish

Floors Wood with area rug Base Wood baseboard Walls 3’-6” Wainscot (Red Gum), faux

finish Water damage, hand rail too low

Repair areas damaged by water.

Ceiling Low head clearance at stair Modify ceiling Waste & Recycling:

NA

Security:


Room: Coat Room Date: Feb 2012 Level Lower – Governor’s Residence Square Feet: 124 SF




Storage for overflow. Only place to store coatracks, BQT glasses, hot holiday for kitchen, podium, flags, cocktail tables, easels, 1006 items, baskets

Room is not functional as a coat room on the lower level. Coats need to be accommodated upon entering building.

Assign room to catering. Accommodate coats on 1st level

Lighting: Overhead / ceiling fixture Occupancy sensor Storage & Casework:

Shelf and coat rods Modify shelving for catering.

Finishes: Floors Wood

Base Walls Plaster

Ceiling


Room: Storage Date: Feb 2012 Level Lower – Governor’s Residence Square Feet: 93 SF




Banquet equipment, wine.

Climate Control: Thermostat Lighting: Fluorescent Occupancy sensor Storage & Casework:

Built in wood shelves Replace shelving for catering.

Finishes: Floors Linoleum

Base Walls Plaster

Ceiling Open / pipes go through Waste & Recycling:


Security:


Room: Women’s Restroom Date: Feb 2012 Level Lower – Governor’s Residence Square Feet: 114 SF


Considerations Priority


Public events No handicap accessibility Toilet rooms to be renovated to (2) unisex accessible toilet rooms

Climate Control: Thermostat Electrical & Communications:

NA

Lighting: Ceiling fixtures in stalls, sconces on walls

Plumbing: (1) Sink (2) Toilets

Outdated color Install energy efficient white fixtures


Equipment: Furnishings & Accessories:

Storage & Casework:

(1) Storage cabinet

Finishes:

Floors Marble w. grout Grout failing behind toilets Base Marble Walls Wall paper over plaster

Ceiling Painted gyp bd Wallpaper peeling No wallcovering – tile and plaster

Waste & Recycling:


Security: No call button


Room: Men’s Restroom Date: Feb 2012 Level Lower – Governor’s Residence Square Feet: 112 SF




Public space No handicap accessibility Toilet rooms to be renovated to (2) unisex accessible toilet rooms

Climate Control: Electrical & Communications:

Lighting: Ceiling fixtures in stalls, sconces on walls

Plumbing: (1) Sink (2) Toilets

Outdated color Install energy efficient white fixtures



Storage & Casework:

(1) Storage cabinet

Finishes:

Floors Marble w/ grout Base Marble Walls Wall paper gyp bd Wallpaper peeling No wallcovering – tile and

plaster

Ceiling Waste & Recycling:


Security:


Room: Meeting Room Date: Feb 2012 Level Lower – Governor’s Residence Square Feet: 399 SF




Meetings, public receptions No technology or conferencing for meeting use

Upgrade technology Varied users

Climate Control: Thermostat Temperature control is

uneven.

Non-operable windows Water damage at window casing.

Electrical & Communications:

Phone Lacking wifi and other technology.

Upgrade Technology – video conference capability

Lighting: Recessed lights Upgrade lighting – multi

level controllable

Plumbing: NA Acoustics & Privacy:

Sound system as part of media


Conference Table

Upholstered Chairs Large and awkward but fitting to house

16 coordinating

Sideboard Original to home Inoperable fireplace Photographs Non-archival light. Space is

limited. Provide large screen TV and digitize images

First lady photo collection


Room: Meeting Room – cont. Date: Feb 2012 Existing Condition Deficiency Project Scope Special


Storage & Casework:

No storage

Finishes: Birch or Whitewood

Floors Wood Need refinishing Refinish Base Painted wood Chipped paint Prep and repaint Walls 4’-6” Wainscot (Red Gum),

texture plaster faux finish Water damage at west wall adjacent to women’s restroom

Repair wall

Ceiling Coffered gyp board - painted Waste & Recycling:


Non-operable fireplace with brick hearth

Confirm how flue is sealed for energy efficiency

Security: NA


Room: Mechanical Room Date: Feb 2012 Level Lower – Governor’s Residence Square Feet: 258 SF




AHU for ground and 1st levels Dated unit - unefficient Replace unit Access for construction is limited

Climate Control: Waste heat from unit Confirm adequate

ventilation to maintain masonry within space


No tied into management System

Provide management system

Lighting: Overhead Occupancy Sensor Plumbing: As required for unit Modify for unit upgrade Acoustics & Privacy:

Isolate unit and duct work from surround spaces

Equipment: Finishes:

Floors Concrete Cracked Repair/seal Base Walls Masonry Paint

Ceiling Exposed structure Paint Waste & Recycling:


Security:


Room: Back Corridor Date: Feb 2012 Level Lower – Governor’s Residence Square Feet: 293 SF




Storage and handicap access Corridor width needs to be maintained for access to elevator

Catering carts are main concern for crowding corridor


NA

Lighting: Fluorescent Plumbing: Acoustics & Privacy:

Needs sound baffling


Finishes: Floors Linoleum

Base Wood Walls Wainscot Chipped

Ceiling Tile drop ceiling Ceiling height/maintenance issues.

Remove dropped ceiling

Waste & Recycling:


Security: Motion detector


Room: Cooler – under back stair Date: Feb 2012 Level Lower – Governor’s Residence Square Feet: 63 SF




Beverage and food for events. Doesn’t keep consistent temperature.

Climate Control: NA Electrical & Communications:

NA

Lighting: Needs better lighting Plumbing: NA Acoustics & Privacy:

NA

Equipment: NA Storage & Casework:

Finishes: Floors Metal

Base Metal Walls Metal

Ceiling Metal Waste & Recycling:


Security:


Room: Storage – under back stair Date: Feb 2012 Level Lower – Governor’s Residence Square Feet: 23 SF Capacity:




Storage – Everyday use

Climate Control: Ambient Electrical & Communications:

NA

Lighting: Overhead Does not have motion sensor Occupancy sensor Plumbing: NA Acoustics & Privacy:

NA


Storage & Casework:

Shelving Lack of sufficient amount of shelving

Finishes: Floors Carpet Not durable enough for

everyday use / storage

Base Walls Gypsum board

Ceiling Gypsum board Waste & Recycling:

NA


Limited space

Security: NA


Room: Elevator Date: Feb 2012 Level Lower – Governor’s Residence Square Feet: 47 SF Capacity:




Daily use moving items, Handicap use

Does not reach the 2nd or third level

Extend shaft


Lighting: Overhead fixtures Finishes: Replace cab

Floors Carpet Not durable for everyday use Linoleum floor for wear Base Walls Wood wainscots Consider detailing for main

use – moving storage and maintenance

Consider detailing for main use – moving storage and maintenance

Ceiling Security:


Room: Laundry Date: Feb 2012 Level Lower – Governor’s Residence Square Feet: 308 SF




Daily use, storage, cleaning equipment/supplies, linens

Small and full of equipment and mechanicals. Need to store uniforms, linens, napkins, family laundry, etc.

Relocate or provide separate room enclosure for mechanical equipment. Provide ironing station.

House keeper also uses space as office – needs desk and other amenities to support this function

Climate Control: Forced air and no thermostat Separate from kitchen Electrical & Communications:

Provide ironing station and access to power

Lighting: Provide adequate light Ceiling make cleaning difficult due to hgt

Plumbing: Adequate Acoustics & Privacy:

Shared with mechanical Noise/dust related to mech equip

Divide into 2 spaces or relocate

Equipment: washer and dryer Residential in style Upgrade to heavy duty Furnishings & Accessories:

Storage & Casework:

Existing cubbies – open No chemical storage

Not ideal due to location of mech equip

Finishes: Floors Varies Tile floor

Base Walls Painted masonry Paint

Ceiling Exposed Waste & Recycling:


Security:


Room: Staff Bathroom/Accessible bathroom for public Date: Feb 2012 Level Lower – Governor’s Residence Square Feet: 60 SF




Public accessible and staff use Not ideal location for public to interact with staff

Create other opportunities for public

Climate Control: Too cold Supplement heat Electrical & Communications:

Lighting: Not enough light Replace fixtures – energy efficient Add occupancy sensor

Plumbing: Storage & Casework:

Finishes:

Floors Vinyl Base Vinyl Walls Painted gyp bd

Ceiling ACT Waste & Recycling:


Security:


Room: Elevator Machine Room Date: Feb 2012 Level Lower – Governor’s Residence Square Feet: 44 SF




Elevator equipment for 2 stop elevator

Elevator use needs to accommodate 2nd and 3rd levels

Replace elevator equipment – 4stop

May need to change type of elevator to accommodate stops and clearances within equip room. Room does not have space to expand.

Climate Control: Tie cooling into space Separate system may be required if capacity is not available


Upgrade as required

Lighting: New lighting per code Occupancy sensor

Finishes: Floors Conc Seal conc

Base Walls Painted gyp and block Paint

Ceiling Gyp bd Security:


Room: Tunnel Access/Storage Date: Feb 2012 Level Lower – Governor’s Residence Square Feet: 64 SF




Open access to tunnel. Location of panel boards

Area is not secured

Security:


Room: East Porch Date: Feb 2012 Level Main Level – Governor’s Residence Square Feet: 257 SF




Summer use Winter used for patio storage

Windows cannot be secured Replace windows Original did not have windows only screens behind trellis

Lighting: Wall sconces and lamps Too dark for evening use Upgrade fixtures Confirm vintage of wall sconces Add ceiling light to ceiling fan


Sofa, love seat, coffee table, round dining table and seating for six

Donated by 1006 society in 2005

Finishes: Floors Quarry tile

Base Walls Painted brick

Ceiling Whitewood beams Waste & Recycling:


Security:


Room: Drawing Room Date: Feb 2012 Level Main Level – Governor’s Residence Square Feet: 667 SF




Gathering/events – largest room in residence

Climate Control: Perimeter radiation Cooled by LL AHU Fireplace Weatherization of

flue


Lighting: Wall sconces – more

decorative than functional

Lamps provide majority of light Due to nature of room this is an acceptable source of light


Double doors

Equipment: Speakers behind

grilles/screens Dated speakers Replace speakers


Steinway Existing pices refurbished in 2005 by 1006 group


Room: Drawing Room – cont. Date: Feb 2012 Existing Condition Deficiency Project Scope Special


Storage & Casework:

Finishes: Mahogany finish

Floors Base Walls

Ceiling Ornamental plaster Water damage at ceiling Repair/paint Waste & Recycling:


Security:


Room: Stair Hall Date: Feb 2012 Level Main Level – Governor’s Residence Square Feet: 488 SF




Gathering/entry point Stair is deflecting Reinforce structure. Repair walls.

Deflection will be stabilized but no measures will be taken to level stair landing due to risk of additional damage


Lighting: 2 glass chandeliers Not original to house Wall sconces Acoustics & Privacy:

Open to family area above Separation from family area needed

Create separate ‘sneak’ within rooms family uses.

Sneak allow grandeur of stair to remain


2 tapestry covered benches, rug, ostrich covered chair and dresser

Rug donated by 1006 group in 2010. Furniture original to Irvine family

Finishes: Oak Finish Floors Wood

Base Wood Walls Wood cornice and moldings

Plaster and wall covering

Ceiling Plaster Waste & Recycling:


Security:


Room: Front Bathroom – under stair Date: Feb 2012 Level Main Level – Governor’s Residence Square Feet: 24 SF




Guest bath Work to retrofit bath may be cause for stair deflection

See stair hall Refurbished in 2010

Climate Control: Ceiling unit Noise and condensation Unit will be replaced Lighting: Adequate Upgrade to efficient lamps

Occupancy sensor

Plumbing: Only low flush toilet in Residence



Storage & Casework:

Under sink cabinets

Finishes:

Floors Tile Base Tile Walls Wall covering

Ceiling Painted mech unit Replace unit Repair/patch ceiling Waste & Recycling:


Security:


Room: Front Vestibule Date: Feb 2012 Level Main Level – Governor’s Residence Square Feet: 46 SF




Main entrance to building

Climate Control: Unit under built in seats Lighting: Ceiling pendant Historic Storage & Casework:

Built-in Seats

Finishes:

Floors Quarry Tile Slippery Staff provides rug as tiles are original

Base Walls Wood



Security:


Room: Coat Closet Date: Feb 2012 Level Main Level – Governor’s Residence Square Feet: 23 SF




Storage of AV equipment

Climate Control: Ventilation for equipment Dependent on equipment – not a concern currently

Lighting: Ceiling Upgrade to efficient lamps Occupancy sensor


No concern with current equipment

May become a concern if future equipment emits sound from within closet

Equipment: Control of equipment isolated Storage & Casework:

Equipment rack Adequate for existing – upgrade as required

Finishes:

Floors wood Base wood Walls Plaster

Ceiling Gyp bd Waste & Recycling:


Security:


Room: Solarium Date: Feb 2012 Level Main Level – Governor’s Residence Square Feet: 452 SF




Gathering/Events

Climate Control: Radiation at interior wall Fire place Loss of heat up chimney Upgrade damper

Leak at chimney Working fireplace


Speakers Outdated Replace speakers – zone per room

Lighting: Ornamental ceiling pendants Original Acoustics & Privacy:

Open to other rooms Hard floors - loud


Round dining table seating 6 Lloyd Flanders sofa 8 coordinating chairs

Furniture donated by GRC and 1006 in 2006

Finishes: Floors TIle

Base Walls Stone veneer visible cracks Remove cracked veneer

stone pieces – replace to match existing

Structural – related to foundation condition below

Ceiling Wood beams, plaster ceiling Waste & Recycling:


Change in floor elevation Not accessible from interior Provide ramp into room and out to patio

Will impact solarium doors. Provides opportunity to provide insulated fixed units in lieu of doors

Doors Thermally inadequate Replace Security:


Room: Dining Room Date: Feb 2012 Level Main Level – Governor’s Residence Square Feet: 395 SF




Formal dining

Climate Control: Perimeter radiation Fireplace

Thermostat Confirm shaft is sealed in

an energy efficient manner Cannot function due to elevator shaft

Cooled by ground level unit Electrical & Communications:

Outlets

Lighting: Chandelier and scones Better lighting Poor wing on chandelier

Matches other fixtures in house – not certain of vintage


Open to other room on 1st level Noise from butler’s pantry entry.

Can hear everything from kitchen and butler pantry.


Wood table converts from 4 to Table that seats 18, & 2 side boards, chairs for 22, oriental rug.

Table is degrading, floor is settling, paneling is warping.

Storage of table sections when not in use – shared with AV closet

Buffet, tea cart, Mandrake rug Side pieces donated by 1006 Society in 2008

Finishes: Circassian Walnut Finish Floors Wood

Base Walls Wood paneling Cracking with age.

Ceiling Curved and molded plaster Cracks throughout ceiling. Veneer plaster to resurface – scrim if required

Waste & Recycling:


Fireplace – in operable

Security: Windows inoperable


Room: Back Hall Date: Feb 2012 Level Main Level – Governor’s Residence Square Feet: 203 SF




Access to back stair, elevator, kitchen and security office

Back of house activities open to public

Provide double door to divide space and create private ‘back of house’

Finishes must match original in area. Original wall finishes above wood paneling should be determined as existing wall covering will need to be removed for work.

Used by/for catering events Used for coat racks Climate Control: Thermostat Lighting: Poor – needs upgrade –

chandelier and scones Non-functional light outside elevator


Open Need improvement

Equipment: Elevator, handicapped door open


2 large buffets, dresser, coat rack

May wish to be relocated if not ideal for catering service

Portraits May wish to be relocated if doors make them now in service area

Storage & Casework:

Buffet & dresser

Finishes: Oak Finish Floors Hardwood

Base Walls Dado 3’-6” – Plaster with

wallpaper Needs to be replaced – walls cracking.

Ceiling Same


Room: Back Hall – cont. Date: Feb 2012 Existing Condition Deficiency Project Scope Special



Large grate that should be removed. Back staircase sloping landings and cracking walls.

Security:


Room: Library Date: Feb 2012 Level Main Level – Governor’s Residence Square Feet: 271 SF




Small groups Rarely used - feels more private and people tend to want to be with larger group for most events

Climate Control: Perimeter radiator Fireplace Crack on fireplace Cooled with ground level unit Thermostat Electrical & Communications:

Phone & TV/sound system, panic button

Lighting: Wall sconces, chandelier Update Acoustics & Privacy:

Doors Not good


Leather chairs & sofa Rent table, chest, armoire, chairs

Storage & Casework:

Bookshelves Add more bookshelves

Finishes: Oak Finish Floors Hardwood

Base Plaster with faux finish & wood wainscoting

Cracks

Walls Plaster & ornamental wood Wainscotting separation from wall.

Ceiling Wood Beams Special Considerations:

View from street Technology update

Space not used. Better use of space. Open up to foyer to assist with space issues.

Security: Motion detector


Room: Pantry Date: Feb 2012 Level Main Level – Governor’s Residence Square Feet: 101 SF Capacity:




Glassware/China storage Floor vent – tile no gate


Lighting: Ceiling Not easy to maintain & clean Change bulbs.

Plumbing: Acoustics & Privacy:


Storage & Casework:

Finishes: Birch Floors Tile Chipped/cracked

Base Tile Walls Sheet rock/painted

Ceiling Smooth-sheet rock Waste & Recycling:


Heavy traffic area.

Cooler Runs a lot and is very loud. Security:


Room: Kitchen Date: Feb 2012 Level Main Level – Governor’s Residence Square Feet: 417 SF Capacity:




Kitchen Space is cramped and is mostly outdated.

Flow and space or lack thereof, is terrible.

Need usable workspace – lots of space taken by island.

Climate Control: Forced air – need better ventilation

Smoke issues with grilling Hood needs upgrade – width issues


No current issues

Lighting: Poor Need LED upgrade Plumbing: Draining issues Need water spigot in hot line. Dishwasher on chef’s line. Acoustics & Privacy:

Terrible noise – problems from coolers.

Equipment: Ovens new, dishwasher new –

all others outdated. Need hot holding station / combine oven, new cooler

New grill, fryer (?) Storage & Casework:

Not adequate Need significant changes.

Finishes: Southern Pine Floors Tile Not safe – needs changes

Base Walls Keene’s Cement Dado 5’-0”


Needs better space.


Windows upgrade.

Security:


Room: Security Office Date: Feb 2012 Level Main Level – Governor’s Residence Square Feet: 154 SF Capacity:





Lighting: Plumbing: Acoustics & Privacy:



Room: Security Office – cont. Date: Feb 2012 Existing Condition Deficiency Project Scope Special


Storage & Casework:

Finishes: Southern Pine

Floors Base Walls Chair rail 3’-0”



Security:


Room: East Porch Date: Feb 2012 Level 2nd Level – Governor’s Residence Square Feet: 262 SF Capacity:







Storage & Casework:

Finishes: Area carpet Floors Paradox – Marble with grout Cracks in flooring.

Base Marble meets brick Electrical out Walls Brick

Ceiling Wood Waste & Recycling:


Not heated

Security: Needs urgently


Room: Governor’s Bedroom Date: Feb 2012 Level 2nd Level – Governor’s Residence Square Feet: 413 SF Capacity:




Private living area Heat in summer.

Lighting No central air Climate Control: Thermostat Master bedroom needs

improved heating/AC – remove wall units.


Outlets (8) Phone

Lighting: Lamps, wall sconces No overhead lighting Better lighting – ceiling fan

and light


Private access – now way to enter/exit room without public view – can cut through 2nd floor family room.

Equipment: Radiators Furnishings & Accessories:

Bed, desk, working fireplace Update electronics with cable, etc., flat screen – not TV.

Storage & Casework:

Closets in dressing room.

Finishes: Floors Carpet

Base Wood painted Walls Dado 2’-2”



Security: Better security, improved design for porch.


Room: Dressing Room Date: Feb 2012 Level 2nd Level – Governor’s Residence Square Feet: 149 SF Capacity:




Closet – storage of clothing Improve

Climate Control: Thermostat Window AC leaks in dressing room. Needs update – too noisy.

No radiator Electrical & Communications:

Phone, outlets

Lighting: Pendant fixture Needs improvements Plumbing: AC Master Bathroom Water pressure

New fixtures (dated)


Bad/ok


Built in closets

Storage & Casework:

Needs built in laundry shoot or storage

Finishes: Floors Carpet New flooring

Base Wood painted Walls Plaster/wallpaper Cracks in plaster

Ceiling Plaster smooth/painted Waste & Recycling:

Toilet Low water pressure Shower


Marble cracked around casing electrical – outside wall

New window - tilt Security:


Room: Bath – North with shower Date: Feb 2012 Level 2nd Level – Governor’s Residence Square Feet: 53 SF Capacity:




Climate Control: Thermostat Radiator removal Wall AC unit Doesn’t keep cooling during

heat. Freezes up in on too long.


Phone in bedroom

Lighting: Wall sconces Plumbing: Sink, toilet, tub/shower Lower water pressure –

Constant water pressure, heat retention & rusting issues. Drainage recurrent problem


Functioning fireplace

Finishes: Floors Tile Some cracked – grout stained

Refresh/repair floor Base Tile Walls Plaster/tile

Ceiling Sconces/ceiling fixture on shower/tub

Wood floor bedroom Scratched – refinish Waste & Recycling:


Windows that operate. New windows.

Total redo – all fixtures, etc., replaced

Security:


Room: Bath - South with tub Date: Feb 2012 Level 2nd Level – Governor’s Residence Square Feet: 63 SF Capacity:




Used gest bath


Butler 1

No phone Lighting: Wall sconces Dim Plumbing: 1 toilet, shower, 1 sink Modification – lower water

pressure.

All needs redo – bathtub drainage issues. Recurrent issues with heat & pressure



Storage & Casework:

Hall space cabinet Could be used as more efficient storage

Finishes: Floors Tile

Base Tile Walls Tile/plaster

Ceiling Smooth plaster Waste & Recycling:


Window that opens facing onto south porch

Security:


Room: Stair Hall Date: Feb 2012 Level 2nd Level – Governor’s Residence Square Feet: 142 SF Capacity:




Daily use to living area.




Storage & Casework:

N/A Poor New wall

Staircase is pulling/ dropping.

Finishes: Floors Dull warn finish/scratches

Base ½ Panel – plaster Plaster is pulling from trim. Walls Plaster Cracks

Wallpaper Need replacement Ceiling Wood Cornice Poor – cracks large

Waste & Recycling:


Large windows – trim in okay condition

Could use refinish Rot in window sills Drafty

Cracks in wood banister Staircase un-even, seems to

be losing level.

Security:


Room: Activity Room Date: Feb 2012 Level 2nd Level – Governor’s Residence Square Feet: 338 SF Capacity:




Family Room

Climate Control: Radiator, wall AC Needs heating& AC update Electrical & Communications:

Phone, wall outlets All electronics need to be updated.

Lighting: Sconces on wall Needs ceiling light & fan Acoustics & Privacy:

Ok

Equipment: Update technology Furnishings & Accessories:

All

Storage & Casework:

In hallway

Finishes: Floors Carpet & hardwood

Base Walls Plaster


Garbage cans


Security: Need to expand room into the

screened porch


Room: South Porch Date: Feb 2012 Level 2nd Level – Governor’s Residence Square Feet: 244 SF Capacity:




Seasonal porch


Phone, outlets



Outdoor furniture

Storage & Casework:

Finishes: Floors

Base Walls



Drainage for rain collects bird nests – needs to be updated.

Replace windows Could be married with family

room.

Security:


Room: Shared Activity Room Bath Date: Feb 2012 Level 2nd Level – Governor’s Residence Square Feet: 59 SF Capacity:




Guest bath

Climate Control: Thermostat & radiator – no AC Major problems with pressure and heat retention.


Outlets – 1

Lighting: Sconce lighting Plumbing: Bathtub, sink, toilet Needs total redo – all fixtures

original except toilet.


Poor


Storage & Casework:

1 corner cabinet


Base Walls 5’-0” Tile Dado



Security:


Room: Linen’s Hall Date: Feb 2012 Level 2nd Level – Governor’s Residence Square Feet: 36 SF Capacity:




Storage

Climate Control: None Electrical & Communications:

Lighting: Acoustics & Privacy:


Storage & Casework:

Take our linen closet at end of hall.

Finishes: Floors

Base Walls



Needs to become functional linen space – elfa style.

Security:


Room: South Bedroom – VIP Date: Feb 2012 Level 2nd Level – Governor’s Residence Square Feet: 277 SF Capacity:




VIP Bedroom

Climate Control: Wall unit AC – built in hutch Radiator

Needs improved AC & heating.

Ventilation better door to porch.


Phone, TV in hutch Needs improved technology

Lighting: 1 ceiling fixture & sconce Need improved lighting Plumbing: Acoustics & Privacy:

Ok

Equipment: Fireplace not functioning Furnishings & Accessories:

Bed, desk, chair

Storage & Casework:

1 closet Needs improved storage


Base Walls Plaster



Security:


Room: South Bedroom Closet Date: Feb 2012 Level 2nd Level – Governor’s Residence Square Feet: 33 SF Capacity:








Room: South Bedroom Closet – cont. Date: Feb 2012 Existing Condition Deficiency Project Scope Special


Storage & Casework:

Finishes:

Floors Base Walls



Security:


Room: Southwest Bedroom Date: Feb 2012 Level 2nd Level – Governor’s Residence Square Feet: 245 SF Capacity:




Guest bedroom

Climate Control: Radiator, wall AC Electrical & Communications:

Phone, TV, Outlets Needs updated technology.

Lighting: Needs ceiling fixture Sconces on wall Plumbing: Acoustics & Privacy:


Bed, occasional tables, chair

Storage & Casework:

1 closet with cedar add on.


Base Hardwood Walls Wallpaper on plaster

Ceiling Plaster (new) Ceiling collapsed in 2011 – redone.


Security:


Room: Southwest Bedroom Closet Date: Feb 2012 Level 2nd Level – Governor’s Residence Square Feet: 39 SF Capacity:








Room: Southwest Bedroom Closet – cont. Date: Feb 2012 Existing Condition Deficiency Project Scope Special


Storage & Casework:

Finishes:

Floors Base Walls



Security:


Room: Southwest Bath Date: Feb 2012 Level 2nd Level – Governor’s Residence Square Feet: 65 SF Capacity:




Bathroom

Climate Control: Radiator Heat issues Electrical & Communications:

Lighting: Sconce Add ceiling light & exhaust fan.

Plumbing: Tub, toilet, sink Pressure issues and rust issues.


Storage & Casework:


Base Walls Half tile – half plaster

Ceiling Plaster Special Considerations:

Needs total redo. All fixtures from early 1950s. Needs modernizing

Security:


Room: Northwest Bedroom Date: Feb 2012 Level 2nd Level – Governor’s Residence Square Feet: 169 SF Capacity:




Climate Control: Thermostat Not energy efficient Radiator & AC wall unit AC not efficient Electrical & Communications:

Baseboard – outside wiring. Needs better placement of electrical outlets.

TV, phone Lighting: Ceiling Okay Plumbing: Acoustics & Privacy:

Equipment: Electronics Furnishings & Accessories:

Treadmill, TV, dresser

Storage & Casework:

Finishes: Area rug Floors Wood Scratched

Base Wood painted Walls Plaster

Ceiling Smooth plaster Waste & Recycling:


Room has been office, bedroom & currently exercise room. Purpose should be established – office.

Expand laundry chute. Security:


Room: North Bedroom Date: Feb 2012 Level 2nd Level – Governor’s Residence Square Feet: 316 SF Capacity:




Bedroom

Climate Control: Thermostat Radiator unit. AC wall unit Needs minor upgrades Electrical & Communications:

Outlets, phone Needs minor upgrades

Lighting: Overhead fixture Needs minor upgrades Plumbing: Acoustics & Privacy:

Equipment: Technology Needs minor upgrades Furnishings & Accessories:

Working fireplace, bed, desk, chairs, dresser

Storage & Casework:

Closets Needs redesigned & refinishing.

Finishes: Floors Wood Scratched

Base Wood Walls Plaster


Security:


Room: North Bathroom Date: Feb 2012 Level 2nd Level – Governor’s Residence Square Feet: 64 SF Capacity:




Bathroom

Climate Control: Radiator – No AC Electrical & Communications:

Lighting: Sconce No ceiling light except over shower.

Plumbing: Shower, sink, toilet – poor Shower needs to be redone. All fixtures outdated.



Storage & Casework:


Base Walls Tile / 5’-0” Tile Dado In good condition

Ceiling Plater Waste & Recycling:


Security:


Room: North Bedroom Closet Date: Feb 2012 Level 2nd Level – Governor’s Residence Square Feet: 35 SF Capacity:




Governor’s storage Shelving needs replaced.

Climate Control: No separate control Electrical & Communications:

No outlets

Lighting: Ceiling fixture Plumbing: Acoustics & Privacy:


Storage & Casework:

Finishes: Floors Wood

Base Wood Walls Plaster – ok Need repair of cracks



Security:


Room: Back Hall Date: Feb 2012 Level 2nd Level – Governor’s Residence Square Feet: 287 SF Capacity:




Daily use for access to all floors for maintenance cleaning.

Climate Control: Thermostat No temperature control No air circulation Electrical & Communications:

Outlets – none. No electrical outlets on landing.

Lighting: Wall sconces Plumbing: Acoustics & Privacy:


Storage & Casework:

Finishes: Floors Carpet poor condition Restore wood floor.

Base Wanescotting Scratched pieces are loose. Walls Chair rail

Plaster / scrupped Ceiling Wood cornice

Waste & Recycling:


Security:


Room: North Hall Closet Date: Feb 2012 Level 2nd Level – Governor’s Residence Square Feet: 11 SF Capacity:




Cleaning supplies Shallow


Lighting: Fixture on ceiling Plumbing: Acoustics & Privacy:


Storage & Casework:

Finishes: Floors New carpet

Base Painted – good condition Walls Plaster need paint



Needs to be redesigned completely.

Security:


Room: West Hall Closet Date: Feb 2012 Level 2nd Level – Governor’s Residence Square Feet: 7 SF Capacity:




Linen closet New design different size.


Lighting: No lighting from hall fixture ceiling.

Plumbing: Acoustics & Privacy:


Shelves built in Shelves to closet

Storage & Casework:

Bi-fold door scuff easy

Finishes: Floors Carpet – new

Base Wood painted trim – good condition

Walls Plaster – good Ceiling Plaster

Waste & Recycling:


Security:


Room: South Hall Closet Date: Feb 2012 Level 2nd Level – Governor’s Residence Square Feet: 24 SF Capacity:





Lighting: Bare socket fixture with pull. Bare bulb Plumbing: Sink – old chipped Acoustics & Privacy:


Storage & Casework:

Finishes: Floors Tile – grout loose

Base Walls Plaster Cracked and stained.



Security:


Room: Store Room Date: Feb 2012 Level 3rd Level – Governor’s Residence Square Feet: 1391 SF Capacity:




Storage





Room: Store Room – cont. Date: Feb 2012 Existing Condition Deficiency Project Scope Special


Storage & Casework:

Finishes:

Floors Base Walls Cracked/water damaged

plaster Maintenance/appearance of damaged plaster

Remove unsound plaster. Provide veneer plaster replacement.

Could be gyp bd but veneer plaster would prepare it for future use.

Ceiling Cracked/water damaged plaster

Maintenance/appearance of damaged plaster

Remove unsound plaster. Provide veneer plaster replacement.

Could be gyp bd but veneer plaster would prepare it for future use.

Waste & Recycling:


Security:


Room: North Storage Room Date: Feb 2012 Level 3rd Level – Governor’s Residence Square Feet: 300 SF Capacity:




Storage





Room: North Storage Room – cont. Date: Feb 2012 Existing Condition Deficiency Project Scope Special


Storage & Casework:

Finishes:

Floors Base Walls



Security:


Room: North Storage Closet Date: Feb 2012 Level 3rd Level – Governor’s Residence Square Feet: 59 SF Capacity:




Storage





Room: North Storage Closet – cont. Date: Feb 2012 Existing Condition Deficiency Project Scope Special


Storage & Casework:

Not furnished.

Finishes:

Floors Base Walls



Security:


Room: Hall Date: Feb 2012 Level 3rd Level – Governor’s Residence Square Feet: 273 SF Capacity:




Storage





Room: Hall – cont. Date: Feb 2012 Existing Condition Deficiency Project Scope Special


Storage & Casework:

Finishes:

Floors Base Walls



Security:


Room: Stair Date: Feb 2012 Level 3rd Level – Governor’s Residence Square Feet: 67 SF Capacity:




Storage

Climate Control: Only access to 3rd level. Electrical & Communications:

Limited outlets

No phone in hall. Lighting: Wall sconces Not enough lighting Plumbing: Acoustics & Privacy:

Windows that open


Storage & Casework:

Basic construction solid Cosmetic

Finishes: Floors Carpet poor Stained

Base Wainscotting Walls Plaster – poor Need repair cracks.



Security:


Room: North Bedroom – Guest Room Date: Feb 2012 Level 3rd Level – Governor’s Residence Square Feet: Capacity:




Storage Linens

Draws do not slide easily

Climate Control: Thermostat No AC Radiator drips on floor. Electrical & Communications:

Wall outlet Update all electrical

Lighting: 2 wall sconces Exposed wiring 1 pendant fixture Old dated – add ceiling fixture Plumbing: Acoustics & Privacy:

2 windows open


Bed, 2 side tables, dresser, bench, combine closets

Storage & Casework:

Cabinet wood painted Inside bottom cracked – shelves stain

Combine closets to add space to room.

Finishes: Floors Carpet - hardwood

Base Walls Plaster with paint



Update fire system.

Security: Update all security


Room: Northwest Bedroom North Closet Date: Feb 2012 Level 3rd Level – Governor’s Residence Square Feet: 26 SF Capacity:




Storage





Room: Northwest Bedroom North Closet – cont. Date: Feb 2012 Existing Condition Deficiency Project Scope Special


Storage & Casework:

Finishes:

Floors Base Walls



Security:


Room: Northwest Bedroom South Closet Date: Feb 2012 Level 3rd Level – Governor’s Residence Square Feet: 18 SF Capacity:




Storage





Room: Northwest Bedroom South Closet – cont. Date: Feb 2012 Existing Condition Deficiency Project Scope Special


Storage & Casework:

Finishes:

Floors Base Walls



Security:


Room: South Bedroom – Guest Room 2 Date: Feb 2012 Level 3rd Level – Governor’s Residence Square Feet: 221 SF Capacity:




Bedroom

Climate Control: Wall unit AC Not in working condition Leak in south corner Electrical & Communications:

Wall outlet x3

Lighting: Lamps No ceiling light Rewiring Acoustics & Privacy:


2 twin beds, dresser, night stands, bench, chair, occasional table.

Storage & Casework:

Closet Needs width


Base Hardwood Walls Plaster Cracking, bubbles at corner.


Combine bedroom in 3rd to make 1 large functional room instead of 2 smaller rooms.

Need 2 egress points from 3rd floor

Update technology, cable, etc. in all rooms.

Security:


Room: South Bedroom Closet Date: Feb 2012 Level 3rd Level – Governor’s Residence Square Feet: 33 SF Capacity:




Storage

Climate Control: Radiator Window AC Electrical & Communications:

Outdated

Lighting: 1 central fixture All closets need lighting fixtures

Plumbing: Radiator Acoustics & Privacy:


Bench, treadmill, weights

Storage & Casework:

Linen storage Slight musty smell – not used, should be removed.

Finishes: Floors Carpet – ok Pet stains – carpet removed

Base Painted wood All walls cracking Walls Plaster painted Major cracks on walls &

ceiling.

Ceiling Simo Waste & Recycling:


Room should be totally repurposed. No usable space here now.

Ideally elevator reaches 3rd floor.

This rooms becomes storage for banquets – take everthing out of lower level, glass racks, etc.

Security:


Room: Bath Room Date: Feb 2012 Level 3rd Level – Governor’s Residence Square Feet: 73 SF Capacity:




Bathroom

Climate Control: Thermostat No AC Heat retention terrible Electrical & Communications:

Outlets Noisy exhaust fan.

Lighting: Recess lighting Rust around metal ring of recess light fixture – moisture.

Plumbing: 1 toilet, 1 sink, tile shower stall Water pressure terrible. Toilet always rust stained. Acoustics & Privacy:

Need improvements


Storage & Casework:

Small and needs improvements.


Base Walls Plaster



No ventilation. Needs total renovation

Security:


Room: Activity Room – 3rd Floor Family Room Date: Feb 2012 Level 3rd Level – Governor’s Residence Square Feet: 298 SF Capacity:




Storage

Climate Control: Thermostat No AC Radiator Window-units drips water on

wood work during continuous use in summer months.


Mini fridge Microwave

Wall outlets Lighting: Overhead light Plumbing: Sink and refrigerator Acoustics & Privacy:


Couch, chair, table, bookshelf, armoire

Need total redo.

Storage & Casework:

Cabinets need refinish Musty, ink stained

Has potential for storage. Finishes: Carpet stained Outdated and stained.

Floors Base Walls Plaster cracked Needs to be replastered and

painted.

Ceiling Poor conditioned Special Considerations:

Make into bedroom. Get rid of kitchenette area completely.

Needs total refurbishment. Room in disrepair.

Security:


Room: Activity Room Closet Date: Feb 2012 Level 3rd Level – Governor’s Residence Square Feet: 17 SF Capacity:




Storage





Room: Activity Room Closet – cont. Date: Feb 2012 Existing Condition Deficiency Project Scope Special


Storage & Casework:

Finishes:

Floors Base Walls



Security:


Room: Attic Date: Feb 2012 Level 3rd Level – Governor’s Residence Square Feet: Capacity:




Storage Total

Climate Control: Radiator heat Electrical & Communications:

Outlets Phone

No AC – very hot.

Lighting: Wall sconces Plumbing: Acoustics & Privacy:

Bad


Storage for old/outdated items. Most could go to surplus.

Storage & Casework:

Musty Not conducive for storage Redesign for better storage.

No temperature control. Finishes:

Floors Carpet Old and stained Base Walls Plaster – poor Crumbling, major structural

problems.

Ceiling Plaster – cracked Major cracks, major structural problems.

Waste & Recycling:


Several areas appear to be unsafe.

Room should be renovated and repurposed into useful storage and thoughtful design to maximize space usage.

Security:

U:\MIN\MIN1201\Documentation\A2_Prog and Predesign\Appendix\Space Analysis-Carriage House.doc

SPACE ANALYSIS – Condition Narrative

Room: Mechanical Room Date: Feb 2012 Level Lower – Carriage House/Storage Garage Square Feet: Capacity:




Pre-tour

Climate Control: Thermostat Operable windows Electrical & Communications:

Large screen monitor/TV

Lighting: Recessed lighting Plumbing: NA Acoustics & Privacy:

Solid masonry, double doors


SPACE ANALYSIS – Condition Narrative Page 2


Room: Mechanical Room – cont. Date: Feb 2012 Existing Condition Deficiency Project Scope Special


Storage & Casework:

Built-ins – north wall

Finishes:

Floors Wood – area rugs Base Walls



Security:



Room: Storage Room/Garage Date: Feb 2012 Level Main Level – Carriage House/Storage Garage Square Feet: Capacity:




Pre-tour








Room: Storage Room/Garage – cont. Date: Feb 2012 Existing Condition Deficiency Project Scope Special


Storage & Casework:


Finishes:




Security:



Room: Open Office Date: Feb 2012 Level Upper Level – Carriage House/Storage Garage Square Feet: Capacity:




Pre-tour








Room: Open Office – cont. Date: Feb 2012 Existing Condition Deficiency Project Scope Special


Storage & Casework:


Finishes:




Security:



Room: North Office Date: Feb 2012 Level Upper Level – Carriage House/Storage Garage Square Feet: Capacity:




Pre-tour








Room: North Office – cont. Date: Feb 2012 Existing Condition Deficiency Project Scope Special


Storage & Casework:


Finishes:




Security:



Room: South Office Date: Feb 2012 Level Upper Level – Carriage House/Storage Garage Square Feet: Capacity:




Pre-tour








Room: South Office – cont. Date: Feb 2012 Existing Condition Deficiency Project Scope Special


Storage & Casework:


Finishes:




Security: