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REPUBLIC OF KENYA
MINISTRY OF HEALTH
EQUILIZATION FUND FOR MARGINALISED COUNTIES
WEST POKOT COUNTY
PROPOSED REFURBISHMENT OF KASEI DISPENSARY
ITEM NO. D108/RV/WPKT/1601 JOB NO. 10200E
PROJECT MANAGER
WORKS SECRETARY M.T.I.H.U.D (STATE DEPARTMENT OF PUBLIC WORKS)
P.O. BOX 30743-00100 NAIROBI
ARCHITECT QUANTITY SURVEYOR CHIEF ARCHITECT CHIEF QUANTITY SURVEYOR
M.T.I.H.U.D M.T.I.H.U.D
P.O. BOX 30743-00100 P.O. BOX 30743-00100
NAIROBI NAIROBI
ELECTRICAL ENGINEER (B.S) STRUCTURAL ENGINEER
CHIEF ENGINEER ELECTRICAL (BS) CHIEF ENGINEER (STRUCTURAL)
M.T.I.H.U.D M.T.I.H.U.D
P.O. BOX 30743-00100 P.O. BOX 30743-00100
NAIROBI NAIROBI
MECHANICAL ENGINEER (B.S)
CHIEF ENGINEER MECHANICAL (BS)
M.T.I.H.U.D
P.O. BOX 30743-00100
NAIROBI
___________________________________________________________________________
MARCH, 2019
TENDER DOCUMENTS
REPUBLIC OF KENYA
PROPOSED REFURBISHMENT OF KASEI DISPENSARY
WEST POKOT COUNTY
CONTENTS
ITEM PAGE NO
1 Contents page (i)
2 Signature and Special notes page (ii)
SECTION ONE – STANDARD TENDER DOCUMENT
3 Instructions to Tenderers 3-17
4 Tender Evaluation criteria TEC/7
5 Conditions of contract 18-40
6 Appendix to conditions of contract 41-42
7 Specifications 43-44
8 Drawings 45
9 Bills of Quantities 46-48
10 Standard forms 49-67
SECTION TWO-PRELIMINARIES
11 Particular preliminaries Pg /PP/11
12 General preliminaries Page 13
SECTION THREE-BILLS OF QUANTITIES
13 Twin 2 Bedroom House SH/1-SH/20
14 External Works Ew/1-Ew/9
15 Electrical Works H/7
16 Mechanical Works D1-J12
17 Provisional Sums PC1
18 Main Summary MS/1
(i)
REPUBLIC OF KENYA
PROPOSED REFURBISHMENT OF KASEI DISPENSARY– WEST POKOT
COUNTY
Supplied as part of the Contract
W.P ITEM NO. D108/RV/WPKT/1601 JOB NO. 10200E
Issued by:-
Quantities and Contracts Department
Ministry of Transport, Infrastructure, Housing
and Urban Development
(State Department of Public Works)
P O Box 30743– 00100
NAIROBI
The contract for the above mentioned works entered into this …….. day of …………………. 2017
by the undersigned refers to these Bills of Quantities and the Ministry of Public Works General
Specification date March , 1976 (together with any amendments issued thereto) shall be read and
construed as part of the said contract.
………………………………………… ………………………………………
C O N T R A C T O R PRINCIPAL SECRETARY
MINISTRY OF HEALTH
Date: ………………………… Date: ……………………………
SPECIAL NOTES The Contractor is required to check the numbers of the pages of these Bills of Quantities and
should he find any missing or in duplicate or figures indistinct he must inform the Principal
Secretary for Ministry of Transport, Infrastructure, Housing and Urban Development (State
Department of Public Works) Head Office, Ngong Road, Nairobi at once and have the same
rectified.
Should the Contractor be in doubt about the precise meaning of any item or figure for any reason
whatsoever, he must inform the Principal Secretary, Ministry of Transport, Infrastructure, Housing
and Urban Development (State Department of Public Works) Head Office in order that the correct
meaning may be decided before the date for submission of tenders.
No liability will be admitted nor claim allowed in respect of errors in the Contractor’s Tender due to
mistakes in the Specifications which should have been rectified in the manner described above.
SIGNATURE PAGE AND NOTES
(ii)
REPUBLIC OF KENYA
STANDARD TENDER DOCUMENT
FOR
PROCUREMENT OF WORKS
(BUILDING AND ASSOCIATED
CIVIL ENGINEERING WORKS)
PUBLIC PROCUREMENT OVERSIGHT
AUTHORITY (PPOA)
P.O. BOX 30007 - 00200
NAIROBI.
(REVISED OCTOBER 2006)
STD/ 2
TABLE OF CONTENTS
INTRODUCTION
SECTION I: INVITATION TO TENDER
SECTION II: INSTRUCTIONS TO TENDERERS
SECTION III: CONDITIONS OF CONTRACT
SECTION IV: APPENDIX TO CONDITIONS OF CONTRACT
SECTION V: SPECIFICATIONS
SECTION VI: DRAWINGS
SECTION VII: BILLS OF QUANTITIES
SECTION VIII: STANDARD FORMS
STD/ 3
INTRODUCTION
1.1 This standard tender document for procurement of works has been prepared for use
by procuring entities in Kenya in the procurement of works (i.e. Buildings and
associated Civil Engineering Works).
1.2 The following guidelines should be observed when using the document:-
(a) Specific details should be furnished in the Invitation to tender and in the
special conditions of contract (where applicable). The tender document issued
to tenderers should not have blank spaces or options.
(b) The instructions to tenderers and the General Conditions of Contract should
remain unchanged. Any necessary amendments to these parts should be made
through Appendix to instructions to tenderers and special conditions of contract
respectively.
1.3
(b) Information contained in the invitation to tender shall conform to the data and
information in the tender documents to enable prospective tenderers to decide
whether or not to participate in the tender and shall indicate any important tender
requirements
(c) The invitation to tender shall be as an advertisement in accordance with the
regulations or a letter of invitation addressed to tenderers who have been
prequalified following a request for prequalification.
1.4 The cover of the document shall be modified to include:-
I. Tender number.
II. Tender name.
III. Name of procuring entity.
IV. Delete name and address of PPOA.
STD/ 4
SECTION I
INVITATION FOR TENDERS
Tender reference No. (As per tender document)
Tender Name (as per tender document)
1.1 The (as per Invitation letter) invites sealed tenders for the construction of (as per
tender document)
1.2 Interested eligible candidates may obtain further information and inspect tender
documents (and additional copies) at (as per Invitation letter) during normal working
hours.
1.3 A complete set of tender documents may be obtained by interested candidates upon
payment of a non-refundable fees of (as per Invitation letter) in cash or Bankers
Cheque payable to (Accounting officer)
1.4 Prices quoted should be net inclusive of all taxes, must be in Kenya shillings and shall
remain valid for (as per Invitation letter) days from the closing date of tender.
1.5 Completed tender documents are to be enclosed in plain sealed envelopes marked
with Tender name and reference number and deposited in the Tender Box at (as per
Invitation letter) or to be addressed to (as per Invitation letter) so as to be received on
or before (as per Invitation letter).
1.6 Tenders will be opened immediately thereafter in the presence of the candidates or
their representatives who choose to attend at (as per Invitation letter)
________________________________
For (Accounting Officer/Procuring Entity)
STD/ 5
SECTION II
INSTRUCTIONS TO TENDERERS
TABLE OF CONTENTS PAGE
CLAUSE PAGE
1. General STD/6 - STD/8
2. Tender Documents STD/8
3. Preparation of Tenders STD/9 - STD/12
4. Submission of Tenders STD/12 - STD/13
5. Tender Opening and Evaluation STD/13 - STD/15
6. Award of Contract STD/15 - STD/16
7. Corrupt and Fraudulent Practices STD/16
STD/ 6
INSTRUCTIONS TO TENDERERS.
1. 1. General/Eligibility/Qualifications/Joint venture/Cost of tendering
1.1 The Employer as defined in the Appendix to Conditions of Contract invites tenders
for Works Contract as described in the tender documents. The successful tenderer
will be expected to complete the Works by the Intended Completion Date specified in
the tender documents.
1.2 All tenderers shall provide the Qualification Information, a statement that the tenderer
(including all members of a joint venture and subcontractors) is not associated, or has
not been associated in the past, directly or indirectly, with the Consultant or any other
entity that has prepared the design, specifications, and other documents for the project
or being proposed as Project Manager for the Contract. A firm that has been engaged
by the Employer to provide consulting services for the preparation or supervision of
the Works, and any of its affiliates, shall not be eligible to tender.
1.3 All tenderers shall provide in the Form of Tender and Qualification Information, a
preliminary description of the proposed work method and schedule, including
drawings and charts, as necessary.
1.4 In the event that pre-qualification of potential tenderers has been undertaken, only
tenders from pre-qualified tenderers will be considered for award of Contract. These
qualified tenderers should submit with their tenders any information updating their
original pre-qualification applications or, alternatively, confirm in their tenders that
the originally submitted pre-qualification information remains essentially correct as
of the date of tender submission.
1.5 Where no pre-qualification of potential tenderers has been done, all tenderers shall
include the following information and documents with their tenders , unless otherwise
stated:
(a) copies of original documents defining the constitution or legal status, place of
registration, and principal place of business; written power of attorney of the
signatory of the tender to commit the tenderer:
(b) total monetary value of construction work performed for each of the last five
years:
(c) experience in works of a similar nature and size for each of the last five years,
and details of work under way or contractually committed; and names and
addresses of clients who may be contacted for further information on these
contracts;
(d) Major items of construction equipment proposed to carry out the Contract and
an undertaking that they will be available for the Contract.
(e) Qualifications and experience of key site management and technical personnel
proposed for the Contract and an undertaking that they shall be available for
the Contract.
STD/ 7
(f) reports on the financial standing of the tenderer, such as profit and loss
statements and auditor‟s reports for the past five years;
(g) evidence of adequacy of working capital for this Contract (access to line(s) of
credit and availability of other financial resources);
(h) authority to seek references from the tenderer‟s bankers;
(i) information regarding any litigation, current or during the last five years, in
which the tenderer is involved, the parties concerned and disputed amount;
and
(j) Proposals for subcontracting components of the Works amounting to more
than 10 percent of the Contract Price.
1.6 Tenders submitted by a joint venture of two or more firms as partners shall comply
with the following requirements, unless otherwise stated:
(a) the tender shall include all the information listed in clause 1.5
above for each joint venture partner;
(b) the tender shall be signed so as to be legally binding on all
partners;
(c) all partners shall be jointly and severally liable for the execution
of the Contract in accordance with the Contract terms;
(d) one of the partners will be nominated as being in charge,
authorised to incur liabilities, and receive instructions for and on behalf of all
partners of the joint venture; and
(e) the execution of the entire Contract, including payment, shall be
done exclusively with the partner in charge.
1.7 To qualify for award of the Contract, tenderers shall meet the following minimum
qualifying criteria;
(a) annual volume of construction work of at least 2.5 times the estimated annual
cashflow for the Contract;
(b) experience as main contractor in the construction of at least one project whose
nature and complexity is equivalent to the Works over the last 10 years (to
comply with this requirement, works cited should be at least 70 percent
complete);
(c) proposals for the timely acquisition (own, lease, hire, etc.) of the essential
equipment listed as required for the Works;
(d) a Contract manager with at least five years‟ experience in works of an equivalent
nature and volume, including no less than three years as Manager; and
STD/ 8
(e) liquid assets and/or credit facilities, net of other contractual commitments and
exclusive of any advance payments which may be made under the Contract, of no
less than 4 months of the estimated payment flow under this Contract.
1.8 The figures for each of the partners of a joint venture shall be added together to
determine the tenderer‟s compliance with the minimum qualifying criteria of clause
1.7 (a) and (e); however, for a joint venture to qualify, each of its partners must meet
at least 25 percent of minimum criteria 1.7 (a), (b) and (e) for an individual tenderer,
and the partner in charge at least 40 percent of those minimum criteria. Failure to
comply with this requirement will result in rejection of the joint venture‟s tender.
Subcontractors‟ experience and resources will not be taken into account in
determining the tenderer‟s compliance with the qualifying criteria, unless otherwise
stated.
1.9 Each tenderer shall submit only one tender, either individually or as a partner in a
joint venture. A tenderer who submits or participates in more than one tender (other
than as a subcontractor or in cases of alternatives that have been permitted or
requested) will cause all the proposals with the tenderer‟s participation to be
disqualified.
1.10 The tenderer shall bear all costs associated with the preparation and submission of his
tender, and the Employer will in no case be responsible or liable for those costs.
1.11 The tenderer, at the tenderer‟s own responsibility and risk, is encouraged to visit and
examine the Site of the Works and its surroundings, and obtain all information that
may be necessary for preparing the tender and entering into a contract for
construction of the Works. The costs of visiting the Site shall be at the tenderer‟s
own expense.
1.12 The procuring entity‟s employees, committee members, board members and their
relative (spouse and children) are not eligible to participate in the tender.
1.13 The price to be charged for the tender document shall not exceed Kshs.5,000/=
1.14 The procuring entity shall allow the tenderer to review the tender document free of
charge before purchase.
STD/ 9
2. Tender Documents
2.1 The complete set of tender documents comprises the documents listed below and any
addenda issued in accordance with Clause 2.4.
(a) These Instructions to Tenderers
(b) Form of Tender and Qualification Information
(c) Conditions of Contract
(d) Appendix to Conditions of Contract
(e) Specifications
(f) Drawings
(g) Bills of Quantities
(h) Forms of Securities
2.2 The tenderer shall examine all Instructions, Forms to be filled and Specifications in
the tender documents. Failure to furnish all information required by the tender
documents, or submission of a tender not substantially responsive to the tendering
documents in every respect will be at the tenderer‟s risk and may result in rejection of
his tender.
2.3 A prospective tenderer making an inquiry relating to the tender documents may notify
the Employer in writing or by cable, telex or facsimile at the address indicated in the
letter of invitation to tender. The Employer will only respond to requests for
clarification received earlier than seven days prior to the deadline for submission of
tenders. Copies of the Employer‟s response will be forwarded to all persons issued
with tendering documents, including a description of the inquiry, but without
identifying its source.
2.4 Before the deadline for submission of tenders, the Employer may modify the
tendering documents by issuing addenda. Any addendum thus issued shall be part of
the tendering documents and shall be communicated in writing or by cable, telex or
facsimile to all tenderers. Prospective tenderers shall acknowledge receipt of each
addendum in writing to the Employer.
2.5 To give prospective tenderers reasonable time in which to take an addendum into
account in preparing their tenders, the Employer shall extend, as necessary, the
deadline for submission of tenders, in accordance with Clause 4.2 here below.
3. Preparation of Tenders
3.1 All documents relating to the tender and any correspondence shall be in English
language.
3.2 The tender submitted by the tenderer shall comprise the following:
(a) These Instructions to Tenderers, Form of Tender, Conditions of Contract,
Appendix to Conditions of Contract and Specifications;
(b) Tender Security;
STD/ 10
(c) Priced Bill of Quantities ;
(d) Qualification Information Form and Documents;
(e) Alternative offers where invited; and
(f) Any other materials required to be completed and submitted by the tenderers.
3.3 The tenderer shall fill in rates and prices for all items of the Works described in the
Bill of Quantities. Items for which no rate or price is entered by the tenderer will not
be paid for when executed and shall be deemed covered by the other rates and prices
in the Bill of Quantities. All duties, taxes, and other levies payable by the Contractor
under the Contract, or for any other cause relevant to the Contract, as of 30 days prior
to the deadline for submission of tenders, shall be included in the tender price
submitted by the tenderer.
3.4 The rates and prices quoted by the tenderer shall only be subject to adjustment during
the performance of the Contract if provided for in the Appendix to Conditions of
Contract and provisions made in the Conditions of Contract.
3.5 The unit rates and prices shall be in Kenya Shillings.
3.6 Tenders shall remain valid for a period of sixty (60) days from the date of submission.
However in exceptional circumstances, the Employer may request that the tenderers
extend the period of validity for a specified additional period. The request and the
tenderers‟ responses shall be made in writing. A tenderer may refuse the request
without forfeiting the Tender Security. A tenderer agreeing to the request will not be
required or permitted to otherwise modify the tender, but will be required to extend
the validity of Tender Security for the period of the extension, and in compliance with
Clause 3.7 - 3.11 in all respects.
3.7 The tenderer shall furnish, as part of the tender, a Tender Security in the amount and
form specified in the appendix to invitation to tenderers. This shall be in the amount
not exceeding 2 percent of the tender price
3.8 The format of the Tender Security should be in accordance with the form of Tender
Security included in Section G - Standard forms or any other form acceptable to the
Employer. Tender Security shall be valid for 30 days beyond the validity of the
tender.
3.9 Any tender not accompanied by an acceptable Tender Security shall be rejected. The
Tender Security of a joint venture must define as “Tenderer” all joint venture partners
and list them in the following manner: a joint venture consisting
of”…………”,”…………”,and “…………”.
3.10 The Tender Securities of unsuccessful tenderers will be returned within 28 days of the
end of the tender validity period specified in Clause 3.6.
3.11 The Tender Security of the successful tenderer will be discharged when the tenderer
has signed the Contract Agreement and furnished the required Performance Security.
STD/ 11
3.12 The Tender Security may be forfeited
(a) if the tenderer withdraws the tender after tender opening during the period of
tender validity;
(b) if the tenderer does not accept the correction of the tender price, pursuant to
Clause 5.7;
(c) in the case of a successful tenderer, if the tenderer fails within the specified
time limit to
(i) sign the Agreement, or
(ii) furnish the required Performance Security.
3.13 Tenderers shall submit offers that comply with the requirements of the tendering
documents, including the basic technical design as indicated in the Drawings and
Specifications. Alternatives will not be considered, unless specifically allowed in the
invitation to tender. If so allowed, tenderers wishing to offer technical alternatives to
the requirements of the tendering documents must also submit a tender that complies
with the requirements of the tendering documents, including the basic technical
design as indicated in the Drawings and Specifications. In addition to submitting the
basic tender, the tenderer shall provide all information necessary for a complete
evaluation of the alternative, including design calculations, technical specifications,
breakdown of prices, proposed construction methods and other relevant details. Only
the technical alternatives, if any, of
the lowest evaluated tender conforming to the basic technical requirements shall be
considered.
3.14 The tenderer shall prepare one original of the documents comprising the tender
documents as described in Clause 3.2 of these Instructions to Tenderers, bound with
the volume containing the Form of Tender,
and clearly marked “ORIGINAL”. In addition, the tenderer shall submit copies of the
tender, in the number specified in the invitation to tender, and clearly marked as
“COPIES”. In the event of discrepancy between them, the original shall prevail.
3.15 The original and all copies of the tender shall be typed or written in indelible ink and
shall be signed by a person or persons duly authorised to sign on behalf of the
tenderer, pursuant to Clause 1.5 (a) or 1.6 (b), as the case may be. All pages of the
tender where alterations or additions have been made shall be initialled by the person
or persons signing the tender.
3.16 Clarification of tenders shall be requested by the tenderer to be received by the
procuring entity not later than 7 days prior to the deadline for submission of tenders.
3.17 The procuring entity shall reply to any clarifications sought by the tenderer within 3
days of receiving the request to enable the tenderer to make timely submission of its
tender.
3.18 The tender security shall be in the amount of 0.5 – 2 per cent of the tender price.
STD/ 12
4. Submission of Tenders
4.1 The tenderer shall seal the original and all copies of the tender in two inner envelopes
and one outer envelope, duly marking the inner envelopes as “ORIGINAL” and
“COPIES” as appropriate. The inner and outer envelopes shall:
(a) be addressed to the Employer at the address provided in the invitation to
tender;
(b) bear the name and identification number of the Contract as defined in the
invitation to tender; and
(c) provide a warning not to open before the specified time and date for tender
opening.
4.2 Tenders shall be delivered to the Employer at the address specified above not later
than the time and date specified in the invitation to tender. However, the Employer
may extend the deadline for submission of tenders by issuing an amendment in
accordance with Sub-Clause 2.5 in which case all rights and obligations of the
Employer and the tenderers previously subject to the original deadline will then be
subject to the new deadline.
4.3 Any tender received after the deadline prescribed in clause 4.2 will be returned to the
tenderer un-opened.
4.4 Tenderers may modify or withdraw their tenders by giving notice in writing before
the deadline prescribed in clause 4.2. Each tenderer‟s modification or withdrawal
notice shall be prepared, sealed, marked,
and delivered in accordance with clause 3.13 and 4.1, with the outer and inner
envelopes additionally marked “MODIFICATION” and “WITHDRAWAL”, as
appropriate. No tender may be modified after the deadline for submission of tenders.
4.5 Withdrawal of a tender between the deadline for submission of
tenders and the expiration of the period of tender validity specified in the invitation to
tender or as extended pursuant to Clause 3.6 may result in the forfeiture of the Tender
Security pursuant to Clause 3.11.
4.6 Tenderers may only offer discounts to, or otherwise modify the prices of their tenders
by submitting tender modifications in accordance with Clause 4.4 or be included in
the original tender submission.
5. Tender Opening and Evaluation
5.1 The tenders will be opened by the Employer, including modifications made pursuant
to Clause 4.4, in the presence of the tenderers‟ representatives who choose to attend at
the time and in the place specified in the invitation to tender. Envelopes marked
“WITHDRAWAL” shall be opened and read out first. Tenderers‟ and Employer‟s
representatives who are present during the opening shall sign a register evidencing
their attendance.
STD/ 13
5.2 The tenderers‟ names, the tender prices, the total amount of each tender and of any
alternative tender (if alternatives have been requested or permitted), any discounts,
tender modifications and withdrawals, the presence or absence of Tender Security,
and such other details as may be considered appropriate, will be announced by the
Employer at the opening. Minutes of the tender opening, including the information
disclosed to those present will be prepared by the Employer.
5.3 Information relating to the examination, clarification, evaluation, and comparison of
tenders and recommendations for the award of Contract shall not be disclosed to
tenderers or any other persons not officially concerned with such process until the
award to the successful tenderer has been announced. Any effort by a tenderer to
influence the Employer‟s officials, processing of tenders or award decisions may
result in the rejection of his tender.
5.4 To assist in the examination, evaluation, and comparison of tenders, the Employer at
his discretion, may ask any tenderer for clarification of the tender, including
breakdowns of unit rates. The request for clarification and the response shall be in
writing or by cable, telex or facsimile but no change in the price or substance of the
tender shall be sought, offered, or permitted except as required to confirm the
correction of arithmetic errors discovered in the evaluation of the tenders in
accordance with Clause 5.7.
5.5 Prior to the detailed evaluation of tenders, the Employer will determine whether each
tender (a) meets the eligibility criteria defined
in Clause 1.7;(b) has been properly signed; (c) is accompanied by the required
securities; and (d) is substantially responsive to the requirements of the tendering
documents. A substantially responsive tender is one which conforms to all the terms,
conditions and specifications of the tendering documents, without material deviation
or reservation. A material deviation or reservation is one (a) which affects in any
substantial way the scope, quality, or performance of the works; (b) which limits in
any substantial way, inconsistent with the tendering documents, the Employer‟s rights
or the tenderer‟s obligations under the Contract; or (c) whose rectification would
affect unfairly the competitive position of other tenderers presenting substantially
responsive tenders.
5.6 If a tender is not substantially responsive, it will be rejected, and may not
subsequently be made responsive by correction or withdrawal of the nonconforming
deviation or reservation.
5.7 Tenders determined to be substantially responsive will be checked for any arithmetic
errors. Errors will be corrected as follows:
(a) where there is a discrepancy between the amount in figures and the amount in
words, the amount in words will prevail; and
(b) where there is a discrepancy between the unit rate and the line item total
resulting from multiplying the unit rate by the quantity, the unit rate as quoted
will prevail, unless in the opinion of the Employer, there is an obvious
typographical error, in which case the adjustment will be made to the entry
containing that error.
STD/ 14
(c) In the event of a discrepancy between the tender amount as stated in the Form
of Tender and the corrected tender figure in the main summary of the Bill of
Quantities, the amount as stated in the Form of Tender shall prevail.
(d) The Error Correction Factor shall be computed by expressing the difference
between the tender amount and the corrected tender sum as a percentage of
the corrected Builder‟s Work (i.e. Corrected tender sum less P.C. and
Provisional Sums)
(e) The Error Correction Factor shall be applied to all Builder‟s Work (as a rebate
or addition as the case may be) for the purposes of valuations for Interim
Certificates and valuation of variations.
(f) the amount stated in the tender will be adjusted in accordance with the above
procedure for the correction of errors and, with
concurrence of the tenderer, shall be considered as binding upon the tenderer.
If the tenderer does not accept the corrected amount, the tender may be
rejected and the Tender Security may be forfeited in accordance with clause
3.11.
5.8 The Employer will evaluate and compare only the tenders determined to be
substantially responsive in accordance with Clause 5.5.
5.9 In evaluating the tenders, the Employer will determine for each tender the evaluated
tender price by adjusting the tender price as follows:
(a) making any correction for errors pursuant to clause 5.7;
(b) excluding provisional sums and the provision, if any, for contingencies in the
Bill of Quantities, but including Dayworks where priced competitively.
(c) making an appropriate adjustment for any other acceptable variations,
deviations, or alternative offers submitted in accordance with clause 3.12; and
(d) making appropriate adjustments to reflect discounts or other price
modifications offered in accordance with clause 4.6
5.10 The Employer reserves the right to accept or reject any variation, deviation, or
alternative offer. Variations, deviations, and alternative offers and other factors
which are in excess of the requirements of the tender documents or otherwise result in
unsolicited benefits for the Employer will not be taken into account in tender
evaluation.
5.11 The tenderer shall not influence the Employer on any matter relating to his tender
from the time of the tender opening to the time the Contract is awarded. Any effort
by the Tenderer to influence the Employer or his employees in his decision on tender
evaluation, tender comparison or Contract award may result in the rejection of the
tender.
5.12 Firms incorporated in Kenya where indigenous Kenyans own 51% or more of the
share capital shall be allowed a 10% preferential bias provided that they do not sub-
STD/ 15
contract work valued at more than 50% of the Contract Price excluding Provisional
Sums to a non-indigenous sub-contractor.
6. Award of Contract
6.1 Subject to Clause 6.2, the award of the Contract will be made to the tenderer whose
tender has been determined to be substantially
responsive to the tendering documents and who has offered the lowest evaluated
tender price, provided that such tenderer has been determined to be (a) eligible in
accordance with the provision of Clauses 1.2, and (b) qualified in accordance with the
provisions of clause 1.7 and 1.8.
6.2 Notwithstanding clause 6.1 above, the Employer reserves the right to
accept or reject any tender, and to cancel the tendering process and reject all tenders,
at any time prior to the award of Contract, without thereby incurring any liability to
the affected tenderer or tenderers or any obligation to inform the affected tenderer or
tenderers of the grounds for the action.
6.3 The tenderer whose tender has been accepted will be notified of the award prior to
expiration of the tender validity period in writing or by cable, telex or facsimile. This
notification (hereinafter and in all Contract documents called the “Letter of
Acceptance”) will state the sum (hereinafter and in all Contract documents called the
“Contract Price”) that the Employer will pay the Contractor in consideration of the
execution, completion, and maintenance of the Works by the Contractor as prescribed
by the Contract. At the same time the other tenderers shall be informed that their
tenders have not been successful.
The contract shall be formed on the parties signing the contract.
6.4 The Agreement will incorporate all agreements between the Employer and the successful
tenderer. Within 14 days of receipt the successful tenderer will sign the Agreement and
return it to the Employer.
6.5 Within 21 days after receipt of the Letter of Acceptance, the successful tenderer shall deliver
to the Employer a Performance Security in the amount stipulated in the Appendix to
Conditions of Contract and in the form stipulated in the Tender documents. The Performance Security shall be in the amount and specified form
6.6 Failure of the successful tenderer to comply with the requirements of clause 6.5 shall constitute sufficient grounds for cancellation of the award and forfeiture of the Tender
Security.
6.7 Upon the furnishing by the successful tenderer of the Performance Security, the Employer will promptly notify the other tenderers that their tenders have been unsuccessful.
6.8 Preference where allowed in the evaluation of tenders shall not be allowed for contracts not exceeding one year (12 months)
6.9 The tender evaluation committee shall evaluate the tender within 30 days of the validity period from the date of opening the tender.
6.10 The parties to the contract shall have it signed within 30 days from the date of notification of
contract award unless there is an administrative review request.
STD/ 16
6.11 Contract price variations shall not be allowed for contracts not exceeding one year (12
months)
6.12 Where contract price variation is allowed, the valuation shall not exceed 15% of the original
contract price.
6.13 Price variation request shall be processed by the procuring entity within 30 days of receiving
the request.
6.14 The procuring entity may at any time terminate procurement proceedings before contract
award and shall not be liable to any person for the termination.
6.15 The procuring entity shall give prompt notice of the termination to the tenderers and on
request give its reasons for termination within 14 days of receiving the request from any
tenderer.
6.16 A tenderer who gives false information in the tender document about its qualification or who
refuses to enter into a contract after notification of contract award shall be considered for
debarment from participating in future public procurement.
7. Corrupt and Fraudulent practices
7.1 The procuring entity requires that tenderers observe the highest standards of ethics during
procurement process and execution of contracts. A tenderer shall sign a declaration that he
has not and will not be involved in corrupt and fraudulent practices.
STD/ 17
APPENDIX TO INSTRUCTIONS TO TENDERERS
The following clauses shall be amended as follows;
Clause 1.5: a) Delete the entire sub-clause and substitute with the words “a copy of the current
registration certificate with National Construction Authority under the relevant
category‟‟
d) Delete the word „Major‟ and substitute with the word „Relevant‟
Clause 1.7: d) Delete the words „contract manager‟ and „manager‟ at the beginning
and at the end of the sub-clause and substitute with the words „general foreman‟ and
„foreman‟ respectively
e) Delete the figure „4‟ and substitute with figure „2‟
Clause 3.6: Amend the first sentence to read as follows: „Tenders shall remain
valid for a period of 120 days from the date of submission‟
Clause 3.14: Delete the entire clause and substitute with the following;
The tenderer shall prepare one original of the volume of tender documents
comprising the documents as described in clause 3.2 of these instructions and clearly
marked „ORIGINAL‟
Clause 3.15: Delete the words „original and all copies‟ and insert the word „original‟
after the word „the‟
Clause 4.1: Delete the first paragraph and insert the words „The tenderer shall
seal the original of the tender documents in one envelop duly marked
original‟
Clause 5.0: Tenders will be evaluated as per the criteria attached
Clause 6.12: Delete 15% and substitute with 25%
The bidder should include 16% V.A.T. in the prices for rates and not in the
GRAND SUMMARY PAGE.
The Bidder should submit ONLY ONE (1 NO.) ORIGINAL COPY of the Bills of
Quantities and NOT Two (2No.) as indicated in Clause 4.1 of the Instruction to Tenderers
STD/ 18
SECTION III CONDITIONS OF CONTRACT
1 Definitions …………………………………………………
2 Interpretation………………………………………………
3 Language and Law …………………………………………
4 Project Manager‟s Decisions………………………………
5 Delegation…………………………………………………
6 Communications …………………………………………
7 Sub Contracting …………………………………………
8 Other Contractors ………………………………………
9 Personnel …………………………………………………
10 Works………………………………………………………
11 Safety and temporary works ………………………………
12 Discoveries …………………………………………………
13 Work Programme …………………………………………
14 Possession of site …………………………………………
15 Access to site ……………………………………………
16 Instructions ………………………………………………
17 Extension or Acceleration of completion date ………
18 Management Meetings …………………………………
19 Early Warning ……………………………………………
20 Defects ……………………………………………………
21 Bills of Quantities …………………………………………
22 Variations …………………………………………………
23 Payment certificates, currency of payments and
Advance Payments ………………………………………
24 Compensation events ……………………………………
25 Price Adjustment …………………………………………………………..
26 Retention …………………………………………………
27 Liquidated Damages………………………………………
28 Securities …………………………………………………
29 Day Works ………………………………………………
30 Liability and Insurance ……………………………………
31 Completion and taking over ………………………………
32 Final Account ……………………………………………
33 Termination ………………………………………………
34 Payment upon termination …………………………………
35 Release from performance …………………………………
36 Corrupt gifts and payments of commission …………
37 Settlement of Disputes ………………………………………
STD/ 19
CONDITIONS OF CONTRACT
1. Definitions
1.1 In this Contract, except where context otherwise requires, the following terms shall be
interpreted as indicated;
“Bill of Quantities” means the priced and completed Bill of Quantities forming part
of the tender.
“Compensation Events” are those defined in Clause 24 hereunder.
“The Completion Date” means the date of completion of the Works as certified by
the Project Manager, in accordance with Clause 31.
“The Contract” means the agreement entered into between the Employer and the
Contractor as recorded in the Agreement Form and signed by the parties including all
attachments and appendices thereto and all documents incorporated by reference
therein to execute, complete, and maintain the Works,
“The Contractor” refers to the person or corporate body whose tender to carry out
the Works has been accepted by the Employer.
“The Contractor‟s Tender”is the completed tendering document submitted by the
Contractor to the Employer.
“The Contract Price” is the price stated in the Letter of Acceptance and thereafter as
adjusted in accordance with the provisions of the Contract.
“Days” are calendar days; “Months” are calendar months.
“A Defect” is any part of the Works not completed in accordance with the Contract.
“The Defects Liability Certificate” is the certificate issued by Project Manager
upon correction of defects by the Contractor.
“The Defects Liability Period” is the period named in the Contract Data and
calculated from the Completion Date.
“Drawings” include calculations and other information provided or approved by the
Project Manager for the execution of the Contract.
“Dayworks” are Work inputs subject to payment on a time basis for labour and the
associated materials and plant.
“Employer”, or the “Procuring entity” as defined in the Public Procurement
Regulations (i.e. Central or Local Government administration, Universities, Public
STD/ 20
Institutions and Corporations, etc) is the party who employs the Contractor to carry
out the Works.
“Equipment” is the Contractor‟s machinery and vehicles brought temporarily to the
Site for the execution of the Works.
“The Intended Completion Date” is the date on which it is intended that the
Contractor shall complete the Works. The Intended Completion Date may be revised
only by the Project Manager by issuing an extension of time or an acceleration order.
“Materials” are all supplies, including consumables, used by the Contractor for
incorporation in the Works.
“Plant” is any integral part of the Works that shall have a mechanical, electrical,
chemical, or biological function.
“Project Manager” is the person named in the Appendix to Conditions of Contract
(or any other competent person appointed by the Employer and notified to the
Contractor, to act in replacement of the Project Manager) who is responsible for
supervising the execution of the Works and administering the Contract and shall be
an “Architect” or a “Quantity Surveyor” registered under the Architects and Quantity
Surveyors Act Cap 525 or an “Engineer” registered under Engineers Registration Act
Cap 530.
“Site” is the area defined as such in the Appendix to Condition of Contract.
“Site Investigation Reports” are those reports that may be included in the tendering
documents which are factual and interpretative about the surface and subsurface
conditions at the Site.
“Specifications” means the Specifications of the Works included in the Contract and
any modification or addition made or approved by the Project Manager.
“Start Date” is the latest date when the Contractor shall commence execution of the
Works. It does not necessarily coincide with the Site possession date(s).
“A Subcontractor” is a person or corporate body who has a Contract with the
Contractor to carry out a part of the Work in the Contract, which includes Work on
the Site.
“Temporary works” are works designed, constructed, installed, and removed by the
Contractor which are needed for construction or installation of the Works.
“A Variation” is an instruction given by the Project Manager which varies the Works.
“The Works” are what the Contract requires the Contractor to construct, install, and
turnover to the Employer, as defined in the Appendix to Conditions of Contract.
STD/ 21
2. Interpretation
2.1 In interpreting these Conditions of Contract, singular also means plural, male also
means female or neuter, and the other way around. Headings have no significance.
Words have their normal meaning in English Language unless specifically defined.
The Project Manager will provide instructions clarifying queries about these
Conditions of Contract.
2.2 If sectional completion is specified in the Appendix to Conditions of Contract,
reference in the Conditions of Contract to the Works, the Completion Date and the
Intended Completion Date apply to any section of the Works (other than references to
the Intended Completion Date for the whole of the Works).
2.3 The following documents shall constitute the Contract documents and shall be
interpreted in the following order of priority;
(1) Agreement,
(2) Letter of Acceptance,
(3) Contractor‟s Tender,
(4) Appendix to Conditions of Contract,
(5) Conditions of Contract,
(6) Specifications,
(7) Drawings,
(8) Bill of Quantities,
(9) Any other documents listed in the Appendix to Conditions of Contract as
forming part of the Contract.
Immediately after the execution of the Contract, the Project Manager
shall furnish both the Employer and the Contractor with two copies
each of all the Contract documents. Further, as and when necessary
the Project Manager shall furnish the Contractor [always with a copy
to the Employer] with three [3] copies of such further drawings or
details or descriptive schedules as are reasonably necessary either
to explain or amplify the Contract drawings or to enable the
Contractor to carry out and complete the Works in accordance with
these Conditions.
3. Language and Law
3.1 Language of the Contract and the law governing the Contract shall be English
language and the Laws of Kenya respectively unless
otherwise stated.
STD/ 22
4 Project Manager‟s Decisions
4.1 Except where otherwise specifically stated, the Project Manager will decide
contractual matters between the Employer and the Contractor in the role representing
the Employer.
5 Delegation
5.1 The Project Manager may delegate any of his duties and responsibilities to others
after notifying the Contractor.
6 Communications
6.1 Communication between parties shall be effective only when in writing. A notice
shall be effective only when it is delivered.
7 Subcontracting
7.1 The Contractor may subcontract with the approval of the Project Manager, but may
not assign the Contract without the approval of the Employer in writing.
Subcontracting shall not alter the Contractor‟s obligations.
8 Other Contractors
8.1 The Contractor shall cooperate and share the Site with other contractors, public
authorities, utilities etc. as listed in the Appendix to Conditions of Contract and also
with the Employer, as per the directions of the Project Manager. The Contractor shall
also provide facilities and services for them. The Employer may modify the said List
of Other Contractors etc., and shall notify the Contractor of any such modification.
9 Personnel
9.1 The Contractor shall employ the key personnel named in the Qualification
Information, to carry out the functions stated in the said Information or other
personnel approved by the Project Manager. The Project Manager will approve any
proposed replacement of key personnel only if their relevant qualifications and
abilities are substantially equal to or better than those of the personnel listed in the
Qualification Information. If the Project Manager asks the Contractor to remove a
person who is a member of the Contractor‟s staff or work force, stating the reasons,
the Contractor shall ensure that the person leaves the Site within seven days and has
no further connection with the Work in the Contract.
10 Works
10.1 The Contractor shall construct and install the Works in accordance with the
Specifications and Drawings. The Works may commence on the Start Date and shall
be carried out in accordance with the Program submitted by the Contractor, as
updated with the approval of the Project Manager, and complete them by the Intended
Completion Date.
11 Safety and Temporary Works
STD/ 23
11.1 The Contractor shall be responsible for the design of temporary works. However
before erecting the same, he shall submit his designs including specifications and
drawings to the Project Manager and to any other relevant third parties for their
approval. No erection of temporary works shall be done until such approvals are
obtained.
11.2 The Project Manager‟s approval shall not alter the Contractor‟s responsibility for
design of the Temporary works and all drawings prepared by the Contractor for the
execution of the temporary or permanent Works, shall be subject to prior approval by
the Project Manager before they can be used.
11.3 The Contractor shall be responsible for the safety of all activities on the Site.
12. Discoveries
12.1 Anything of historical or other interest or of significant value unexpectedly
discovered on Site shall be the property of the Employer. The Contractor shall notify
the Project Manager of such discoveries and carry out the Project Manager‟s
instructions for dealing with them.
13. Work Program
13.1 Within the time stated in the Appendix to Conditions of Contract, the Contractor shall
submit to the Project Manager for approval a program showing the general methods,
arrangements, order, and timing for all the activities in the Works. An update of the
program shall be a program showing the actual progress achieved on each activity
and the effect of the progress achieved on the timing of the remaining Work,
including any changes to the sequence of the activities.
The Contractor shall submit to the Project Manager for approval an updated program
at intervals no longer than the period stated in the Appendix to Conditions of
Contract. If the Contractor does not submit an updated program within this period,
the Project Manager
may withhold the amount stated in the said Appendix from the next payment
certificate and continue to withhold this amount until the next payment after the date
on which the overdue program has been submitted. The Project Manager‟s approval
of the program shall not alter the Contractor‟s obligations. The Contractor may revise
the program and submit it to the Project Manager again at any time. A revised
program shall show the effect of Variations and Compensation Events.
14. Possession of Site
14.1 The Employer shall give possession of all parts of the Site to the Contractor. If
possession of a part is not given by the date stated in the Appendix to Conditions of
Contract, the Employer will be deemed to have delayed the start of the relevant
activities, and this will be a Compensation Event.
15. Access to Site
15.1 The Contractor shall allow the Project Manager and any other person authorised by
the Project Manager, access to the Site and to any place where work in connection
with the Contract is being carried out or is intended to be carried out.
STD/ 24
16. Instructions
16.1 The Contractor shall carry out all instructions of the Project Manager which are in
accordance with the Contract.
17. Extension or Acceleration of Completion Date
17.1 The Project Manager shall extend the Intended Completion Date if a Compensation
Event occurs or a variation is issued which makes it impossible for completion to be
achieved by the Intended Completion Date without the Contractor taking steps to
accelerate the remaining Work, which would cause the Contractor to incur additional
cost. The Project Manager shall decide whether and by how much to extend the
Intended Completion Date within 21 days of the Contractor asking the Project
Manager in writing for a decision upon the effect of a Compensation Event or
variation and submitting full supporting information. If the Contractor has failed to
give early warning of a delay or has failed to cooperate in dealing with a delay, the
delay caused by such failure shall not be considered in assessing the new (extended)
Completion Date.
17.2 No bonus for early completion of the Works shall be paid to the Contractor by the
Employer.
18. Management Meetings
18.1 A Contract management meeting shall be held monthly and attended by the Project
Manager and the Contractor. Its business shall be to review the plans for the
remaining Work and to deal with matters raised in accordance with the early warning
procedure. The Project Manager shall record the minutes of management meetings
and provide copies of the same to those attending the meeting and the Employer. The
responsibility of the parties for actions to be taken shall be decided by the Project
Manager either at the management meeting or after the management meeting and
stated in writing to all who attended the meeting.
19. Early Warning
19.1 The Contractor shall warn the Project Manager at the earliest opportunity of specific
likely future events or circumstances that may adversely affect the quality of the
Work, increase the Contract Price or delay the execution of the Works. The Project
Manager may require the Contractor to provide an estimate of the expected effect of
the future event or circumstance on the Contract Price and Completion Date. The
estimate shall be provided by the Contractor as soon as reasonably possible.
19.2 The Contractor shall cooperate with the Project Manager in making and considering
proposals on how the effect of such an event or circumstance can be avoided or
reduced by anyone involved in the Work and in carrying out any resulting
instructions of the Project Manager.
STD/ 25
20. Defects
20.1 The Project Manager shall inspect the Contractor‟s work and notify the Contractor of
any defects that are found. Such inspection shall not affect the Contractor‟s
responsibilities. The Project Manager may instruct the Contractor to search for a
defect and to uncover and test any Work that the Project Manager considers may have
a defect. Should the defect be found, the cost of uncovering and making good shall
be borne by the Contractor, However, if there is no defect found, the cost of
uncovering and making good shall be treated as a variation and added to the Contract
Price.
20.2 The Project Manager shall give notice to the Contractor of any defects
before the end of the Defects Liability Period, which begins at Completion, and is
defined in the Appendix to Conditions of Contract. The Defects Liability Period shall
be extended for as long as defects remain to be corrected.
20.3 Every time notice of a defect is given, the Contractor shall correct the notified defect
within the length of time specified by the Project Manager‟s notice. If the Contractor
has not corrected a defect within the time specified in the Project Manager‟s notice,
the Project Manager will assess the cost of having the defect corrected by other
parties and such cost shall be treated as a variation and be deducted from the Contract
Price.
21. Bills Of Quantities
21.1 The Bills of Quantities shall contain items for the construction, installation, testing
and commissioning of the Work to be done by the Contractor. The Contractor will be
paid for the quantity of the Work done at the rate in the Bills of Quantities for each
item.
21.2 If the final quantity of the Work done differs from the quantity in the Bills of
Quantities for the particular item by more than 25 percent and provided the change
exceeds 1 percent of the Initial Contract price, the Project Manager shall adjust the
rate to allow for the change.
21.3 If requested by the Project Manager, the Contractor shall provide the Project Manager
with a detailed cost breakdown of any rate in the Bills of Quantities.
22. Variations
22.1 All variations shall be included in updated programs produced by the Contractor.
22.2 The Contractor shall provide the Project Manager with a quotation for carrying out
the variations when requested to do so. The Project Manager shall assess the
quotation, which shall be given within seven days of the request or within any longer
period as may be stated by the Project Manager and before the Variation is ordered.
STD/ 26
22.3 If the work in the variation corresponds with an item description in the Bills of
Quantities and if in the opinion of the Project Manager, the quantity of work is not
above the limit stated in Clause 21.2 or the timing of its execution does not cause the
cost per unit of quantity to change, the rate in the Bills of Quantities shall be used to
calculate the value of the variation. If the cost per unit of quantity changes, or
if the nature or timing of the work in the variation does not correspond with items in
the Bills of Quantities, the quotation by the Contractor shall be in the form of new
rates for the relevant items of Work.
22.4 If the Contractor‟s quotation is unreasonable, the Project Manager may order the
variation and make a change to the Contract price, which shall be based on the Project
Manager‟s own forecast of the effects of the variation on the Contractor‟s costs.
22.5 If the Project Manager decides that the urgency of varying the Work would prevent a
quotation being given and considered without delaying the Work, no quotation shall
be given and the variation shall be treated as a Compensation Event.
22.6 The Contractor shall not be entitled to additional payment for costs that could have
been avoided by giving early warning.
22.7 When the Program is updated, the Contractor shall provide the Project Manager with
an updated cash flow forecast.
23. Payment Certificates, Currency of Payments and Advance Payments
23.1 The Contractor shall submit to the Project Manager monthly applications for payment
giving sufficient details of the Work done and materials on Site and the amounts
which the Contractor considers himself to be entitled to. The Project Manager shall
check the monthly application and certify the amount to be paid to the Contractor
within 14 days. The value of Work executed and payable shall be determined by the
Project Manager.
23.2 The value of Work executed shall comprise the value of the quantities of the items in
the Bills of Quantities completed; materials delivered on Site, variations and
compensation events. Such materials shall become the property of the Employer
once the Employer has paid the Contractor for their value. Thereafter, they shall not
be removed from Site without the Project Manager‟s instructions except for use upon
the Works.
23.3 Payments shall be adjusted for deductions for retention. The Employer shall pay the
Contractor the amounts certified by the Project Manager within 30 days of the date of
issue of each certificate. If the Employer makes a late payment, the Contractor shall
be paid simple interest on the late payment in the next payment. Interest shall be
calculated on the basis of number of days delayed at a rate three percentage points
above the Central Bank of Kenya‟s average rate for base lending prevailing as of the
first day the payment becomes overdue.
STD/ 27
23.4 If an amount certified is increased in a later certificate or as a result of an award by an
Arbitrator, the Contractor shall be paid interest upon the delayed payment as set out
in this clause. Interest shall be calculated from the date upon which the increased
amount would have been certified in the absence of dispute.
23.5 Items of the Works for which no rate or price has been entered in will not be paid for
by the Employer and shall be deemed covered by other rates and prices in the
Contract.
23.6 The Contract Price shall be stated in Kenya Shillings. All payments to the Contractor
shall be made in Kenya Shillings and foreign currency in the proportion indicated in
the tender, or agreed prior to the execution of the Contract Agreement and indicated
therein. The rate of exchange for the calculation of the amount of foreign currency
payment shall be the rate of exchange indicated in the Appendix to Conditions of
Contract. If the Contractor indicated foreign currencies for payment other than the
currencies of the countries of origin of related goods and services the Employer
reserves the right to pay the equivalent at the time of payment in the currencies of the
countries of such goods and services. The Employer and the Project Manager shall
be notified promptly by the Contractor of an changes in the expected foreign currency
requirements of the Contractor during the execution of the Works as indicated in the
Schedule of Foreign Currency Requirements and the foreign and local currency
portions of the balance of the Contract Price shall then be amended by agreement
between Employer and the Contractor in order to reflect appropriately such changes.
23.7 In the event that an advance payment is granted, the following shall apply:-
a) On signature of the Contract, the Contractor shall at his request, and without
furnishing proof of expenditure, be entitled to an advance of 10% (ten
percent) of the original amount of the Contract. The advance shall not be
subject to retention money.
b) No advance payment may be made before the Contractor has submitted proof
of the establishment of deposit or a directly
liable guarantee satisfactory to the Employer in the amount of the advance
payment. The guarantee shall be in the same currency as the advance.
c) Reimbursement of the lump sum advance shall be made by deductions from
the Interim payments and where applicable from the balance owing to the
Contractor. Reimbursement shall begin when the amount of the sums due
under the Contract reaches 20% of the original amount of the Contract. It
shall have been completed by the time 80% of this amount is reached.
STD/ 28
The amount to be repaid by way of successive deductions shall be calculated by means of the
formula:
R = A(x1 – x
11)
80 – 20
Where:
R = the amount to be reimbursed
A = the amount of the advance which has been granted
X1 = the amount of proposed cumulative payments as a percentage
of the original amount of the Contract. This figure will exceed
20% but not exceed 80%.
X11
= the amount of the previous cumulative payments as a
percentage of the original amount of the Contract. This figure
will be below 80%but not less than 20%.
d) With each reimbursement the counterpart of the directly liable guarantee may
be reduced accordingly.
24. Compensation Events
24.1 The following issues shall constitute Compensation Events:
(a) The Employer does not give access to a part of the Site by the Site Possession
Date stated in the Appendix to Conditions of Contract.
(b) The Employer modifies the List of Other Contractors, etc., in a way that
affects the Work of the Contractor under the Contract.
(c) The Project Manager orders a delay or does not issue drawings, specifications
or instructions required for execution of the Works on time.
(d) The Project Manager instructs the Contractor to uncover or to carry out
additional tests upon the Work, which is then found to have no defects.
(e) The Project Manager unreasonably does not approve a subcontract to be let.
(f) Ground conditions are substantially more adverse than could reasonably have
been assumed before issuance of the Letter of Acceptance from the
information issued to tenderers (including the Site investigation reports), from
information available publicly and from a visual inspection of the Site.
(g) The Project Manager gives an instruction for dealing with an unforeseen
condition, caused by the Employer or additional work required for safety or
other reasons.
STD/ 29
(h) Other contractors, public authorities, utilities, or the Employer does not work
within the dates and other constraints stated in the Contract, and they cause
delay or extra cost to the Contractor.
(i) The effects on the Contractor of any of the Employer‟s risks.
(j) The Project Manager unreasonably delays issuing a Certificate of Completion.
(k) Other compensation events described in the Contract or determined by the
Project Manager shall apply.
24.2 If a compesation event would cause additional cost or would prevent the Work being
completed before the Intended Completion Date, the Contract Price shall be increased
and/or the Intended Completion Date shall be extended. The Project Manager shall
decide whether and by how much the Contract Price shall be increased and whether
and by how much the Intended Completion Date shall be extended.
24.3 As soon as information demonstrating the effect of each compensation event upon the
Contractor‟s forecast cost has been provided by the Contractor, it shall be assessed by
the Project Manager, and the Contract Price shall be adjusted accordingly. If the
Contractor‟s forecast is deemed unreasonable, the Project Manager shall adjust the
Contract Price based on the Project Manager‟s own forecast. The
Project Manager will assume that the Contractor will react competently and promptly
to the event.
24.4 The Contractor shall not be entitled to compensation to the extent that the Employer‟s
interests are adversely affected by the Contractor not having given early warning or
not having co-operated with the Project Manager.
24.5 Prices shall be adjusted for fluctuations in the cost of inputs only if provided for in the
Appendix to Conditions of Contract.
24.6 The Contractor shall give written notice to the Project Manager of his intention to
make a claim within thirty days after the event giving rise to the claim has first arisen.
The claim shall be submitted within thirty days thereafter.
Provided always that should the event giving rise to the claim of continuing effect,
the Contractor shall submit an interim claim within the said thirty days and a final
claim within thirty days of the end of the event giving rise to the claim.
25. Price Adjustment
25.1 The Project Manager shall adjust the Contract Price if taxes, duties and other levies
are changed between the date 30 days before the submission of tenders for the
Contract and the date of Completion. The adjustment shall be the change in the
amount of tax payable by the Contractor.
25.2 The Contract Price shall be deemed to be based on exchange rates current at the date
of tender submission in calculating the cost to the Contractor of materials to be
specifically imported (by express provisions in the Contract Bills of Quantities or
Specifications) for permanent incorporation in the Works. Unless otherwise stated in
the Contract, if at any time during the period of the Contract exchange rates shall be
STD/ 30
varied and this shall affect the cost to the Contractor of such materials, then the
Project Manager shall assess the net difference in the cost of such materials. Any
amount from time to time so assessed shall be added to or deducted from the Contract
Price, as the case may be.
25.3 Unless otherwise stated in the Contract, the Contract Price shall be deemed to have
been calculated in the manner set out below and in sub-clauses 25.4 and 25.5 and
shall be subject to adjustment in the events specified thereunder;
(i) The prices contained in the Contract Bills of Quantities shall be deemed to be
based upon the rates of wages and other
emoluments and expenses as determined by the Joint Building Council of
Kenya (J.B.C.) and set out in the schedule of basic rates issued 30 days before
the date for submission of tenders. A copy of the schedule used by the
Contractor in his pricing shall be attached in the Appendix to Conditions of
Contract.
(ii) Upon J.B.C. determining that any of the said rates of wages or other
emoluments and expenses are increased or decreased, then the Contract Price
shall be increased or decreased by the amount assessed by the Project
Manager based upon the difference, expressed as a percentage, between the
rate set out
in the schedule of basic rates issued 30 days before the date for submission of
tenders and the rate published by the J.B.C. and applied to the quantum of
labour incorporated within the amount of Work remaining to be executed at
the date of publication of such increase or decrease.
(iii) No adjustment shall be made in respect of changes in the rates of wages and
other emoluments and expenses which occur after the date of Completion
except during such other period as may be granted as an extension of time
under clause 17.0 of these Conditions.
25.4 The prices contained in the Contract Bills of Quantities shall be deemed to be based
upon the basic prices of materials to be permanently incorporated in the Works as
determined by the J.B.C. and set out in the schedule of basic rates issued 30 days
before the date for submission of tenders. A copy of the schedule used by the
Contractor in his pricing shall be attached in the Appendix to Conditions of Contract.
25.5 Upon the J.B.C. determining that any of the said basic prices are increased or
decreased then the Contract Price shall be increased or decreased by the amount to be
assessed by the Project Manager based upon the difference between the price set out
in the schedule of basic rates issued 30 days before the date for submission of tenders
and the rate published by the J.B.C. and applied to the quantum of the relevant
materials which have not been taken into account in arriving at the amount of any
interim certificate under clause 23 of these Conditions issued before the date of
publication of such increase or decrease.
25.6 No adjustment shall be made in respect of changes in basic prices of materials which
occur after the date for Completion except during such other period as may be granted
as an extension of time under clause 17.0 of these Conditions.
STD/ 31
25.7 The provisions of sub-clause 25.1 to 25.2 herein shall not apply in respect of any
materials included in the schedule of basic rates.
26. Retention
26.1 The Employer shall retain from each payment due to the Contractor the proportion
stated in the Appendix to Conditions of Contract until Completion of the whole of the
Works. On Completion of the whole of the Works, half the total amount retained
shall be repaid to the Contractor and the remaining half when the Defects Liability
Period has passed and the Project Manager has certified that all defects notified to the
Contractor before the end of this period have been corrected.
27. Liquidated Damages
27.1 The Contractor shall pay liquidated damages to the Employer at the rate stated in the
Appendix to Conditions of Contract for each day that the actual Completion Date is
later than the Intended Completion Date. The Employer may deduct liquidated
damages from payments due to the Contractor. Payment of liquidated damages shall
not alter the Contractor‟s liabilities.
27.2 If the Intended Completion Date is extended after liquidated damages have been paid,
the Project Manager shall correct any overpayment of liquidated damages by the
Contractor by adjusting the next payment certificate. The Contractor shall be paid
interest on the overpayment, calculated from the date of payment to the date of
repayment, at the rate specified in Clause 23.30
28. Securities
28.1 The Performance Security shall be provided to the Employer no later than the date
specified in the Letter of Acceptance and shall be issued in an amount and form and
by a reputable bank acceptable to the Employer, and denominated in Kenya Shillings.
The Performance Security shall be valid until a date 30 days beyond the date of issue
of the Certificate of Completion.
29. Dayworks
29.1 If applicable, the Dayworks rates in the Contractor‟s tender shall be used for small
additional amounts of Work only when the Project Manager has given written
instructions in advance for additional work to be paid for in that way.
29.2 All work to be paid for as Dayworks shall be recorded by the Contractor on Forms
approved by the Project Manager. Each
completed form shall be verified and signed by the Project Manager within two days
of the Work being done.
29.3 The Contractor shall be paid for Dayworks subject to obtaining signed Dayworks
forms.
STD/ 32
30. Liability and Insurance
30.1 From the Start Date until the Defects Correction Certificate has been issued, the
following are the Employer‟s risks:
(a) The risk of personal injury, death or loss of or damage to property (excluding
the Works, Plant, Materials and Equipment), which are due to;
(i) use or occupation of the Site by the Works or for the purpose of the
Works, which is the unavoidable result of the Works, or
(ii) negligence, breach of statutory duty or interference with any legal
right by the Employer or by any person employed by or contracted to
him except the Contractor.
(b) The risk of damage to the Works, Plant, Materials, and Equipment to the
extent that it is due to a fault of the Employer or in Employer‟s design, or due
to war or radioactive contamination directly affecting the place where the
Works are being executed.
30.2 From the Completion Date until the Defects Correction Certificate has been issued,
the risk of loss of or damage to the Works, Plant, and Materials is the Employer‟s risk
except loss or damage due to;
(a) a defect which existed on or before the Completion Date.
(b) an event occurring before the Completion Date, which was not itself the
Employer‟s risk
(c) the activities of the Contractor on the Site after the Completion Date.
30.3 From the Start Date until the Defects Correction Certificate has been issued, the risks
of personal injury, death and loss of or damage to property (including, without
limitation, the Works, Plant, Materials, and Equipment) which are not Employer‟s
risk are Contractor‟s risks.
The Contractor shall provide, in the joint names of the Employer and the Contractor,
insurance cover from the Start Date to the end of the Defects Liability Period, in the
amounts stated in the Appendix to Conditions of Contract for the following events;
(a) loss of or damage to the Works, Plant, and Materials;
(b) loss of or damage to Equipment;
(c) loss of or damage to property (except the Works, Plant, Materials, and
Equipment) in connection with the Contract, and
(d) personal injury or death.
30.4 Policies and certificates for insurance shall be delivered by the Contractor to the
Project Manager for the Project Manager‟s approval before the Start Date. All such
insurance shall provide for compensation required to rectify the loss or damage
incurred.
STD/ 33
30.5 If the Contractor does not provide any of the policies and certificates required, the
Employer may effect the insurance which the Contractor should have provided and
recover the premiums from payments otherwise due to the Contractor or, if no
payment is due, the payment of the premiums shall be a debt due.
30.6 Alterations to the terms of an insurance shall not be made without the approval of the
Project Manager. Both parties shall comply with any conditions of insurance
policies.
31. Completion and taking over
31.1 Upon deciding that the Works are complete, the Contractor shall issue a written
request to the Project Manager to issue a Certificate of Completion of the Works.
The Employer shall take over the Site and the Works within seven [7] a day of the
Project Manager‟s issuing a Certificate of Completion.\
32. Final Account
32.1 The Contractor shall issue the Project Manager with a detailed account of the total
amount that the Contractor considers payable to him by the Employer under the
Contract before the end of the Defects Liability Period. The Project Manager shall
issue a Defects Liability Certificate and certify any final payment that is due to the
Contractor within 30 days of receiving the Contractor‟s account if it is correct and
complete. If it is not, the Project Manager shall issue within 30 days a schedule that
states the scope of the corrections or additions that are necessary. If the final account
is still unsatisfactory after it has been resubmitted, the Project Manager shall decide
on the amount payable to the Contractor and issue a Payment Certificate. The
Employer shall pay the Contractor the amount due in the Final Certificate within 60
days.
33. Termination
33.1 The Employer or the Contractor may terminate the Contract if the other party causes a
fundamental breach of the Contract. These
fundamental breaches of Contract shall include, but shall not be limited to, the
following;
(a) the Contractor stops work for 30 days when no stoppage of work is shown on
the current program and the stoppage has not been authorised by the Project
Manager;
(b) the Project Manager instructs the Contractor to delay the progress of the
Works, and the instruction is not withdrawn within 30 days;
(c) the Contractor is declared bankrupt or goes into liquidation other than for a
reconstruction or amalgamation;
(d) a payment certified by the Project Manager is not paid by the Employer to the
Contractor within 30 days (for Interim Certificate) or 60 days (for Final
Certificate)of issue.
STD/ 34
(e) the Project Manager gives notice that failure to correct a particular defect is a
fundamental breach of Contract and the Contractor fails to correct it within a
reasonable period of time determined by the Project Manager;
(f) the Contractor does not maintain a security, which is required.
33.2 When either party to the Contract gives notice of a breach of Contract to the Project
Manager for a cause other than those listed under Clause 33.1 above, the Project
Manager shall decide whether the breach is fundamental or not.
33.3 Notwithstanding the above, the Employer may terminate the Contract for
convenience.
33.4 If the Contract is terminated, the Contractor shall stop work immediately, make the
Site safe and secure, and leave the Site as soon as reasonably possible. The Project
Manager shall immediately thereafter arrange for a meeting for the purpose of taking
record of the Works executed and materials, goods, equipment and temporary
buildings on Site.
34. Payment Upon Termination
34.1 If the Contract is terminated because of a fundamental breach of Contract by the
Contractor, the Project Manager shall issue a certificate for the value of the Work
done and materials ordered and delivered to Site up to the date of the issue of the
certificate. Additional liquidated damages shall not apply. If the total amount due to
the Employer exceeds any payment due to the Contractor, the difference shall be a
debt payable by the Contractor.
34.2 If the Contract is terminated for the Employer‟s convenience or because of a
fundamental breach of Contract by the Employer, the Project Manager shall issue a
certificate for the value of the Work done, materials ordered, the reasonable cost of
removal of equipment, repatriation of the Contractor‟s personnel employed solely on
the
Works, and the Contractor‟s costs of protecting and securing the Works.
34.3 The Employer may employ and pay other persons to carry out and complete the
Works and to rectify any defects and may enter upon the Works and use all materials
on the Site, plant, equipment and temporary works.
34.4 The Contractor shall, during the execution or after the completion of the Works under
this clause remove from the Site as and when required, within such reasonable time as
the Project Manager may in writing specify, any temporary buildings, plant,
machinery, appliances, goods or materials belonging to or hired by him, and in
default the Employer may (without being responsible for any loss or damage) remove
and sell any such property of the Contractor, holding the proceeds less all costs
incurred to the credit of the Contractor.
Until after completion of the Works under this clause the Employer shall not be
bound by any other provision of this Contract to make any payment to the Contractor,
but upon such completion as aforesaid and the verification within a reasonable time
of the accounts therefore the Project Manager shall certify the amount of expenses
STD/ 35
properly incurred by the Employer and, if such amount added to the money paid to
the Contractor before such determination exceeds the total amount which would have
been payable on due completion in accordance with this Contract the difference shall
be a debt payable to the Employer by the Contractor; and if the said amount added to
the said money be less than the said total amount, the difference shall be a debt
payable by the Employer to the Contractor.
35. Release from Performance
35.1 If the Contract is frustrated by the outbreak of war or by any other event entirely
outside the control of either the Employer or the Contractor, the Project Manager
shall certify that the Contract has been frustrated. The Contractor shall make the Site
safe and stop Work as quickly as possible after receiving this certificate and shall be
paid for all Work carried out before receiving it.
36. Corrupt gifts and payments of commission
The Contractor shall not;
(a) Offer or give or agree to give to any person in the service of the
Employer any gift or consideration of any kind as an inducement or reward for doing
or forbearing to do or for having done or forborne to do any act in relation to the
obtaining or execution of this or any other Contract for the Employer or for showing
or forbearing to show favour
or disfavor to any person in relation to this or any other contract for the Employer.
(b) Enter into this or any other contract with the Employer in connection with which
commission has been paid or agreed to be paid by him or on his behalf or to his
knowledge, unless before the Contract is made particulars of any such commission
and of the terms and conditions of any agreement for the payment thereof have been
disclosed in writing to the Employer.
Any breach of this Condition by the Contractor or by anyone employed by him or
acting on his behalf (whether with or without the knowledge of the Contractor) shall
be an offence under the provisions of the Public Procurement Regulations issued
under The Exchequer and Audit Act Cap 412 of the Laws of Kenya.
37. Settlement Of Disputes
37.1 In case any dispute or difference shall arise between the Employer or the Project
Manager on his behalf and the Contractor, either during the progress or after the
completion or termination of the Works, such dispute shall be notified in writing by
either party to the other with a request to submit it to arbitration and to concur in the
appointment of an Arbitrator within thirty days of the notice. The dispute shall be
referred to the arbitration and final decision of a person to be agreed between the
parties. Failing agreement to concur in the appointment of an Arbitrator, the
Arbitrator shall be appointed by the Chairman or Vice Chairman of any of the
following professional institutions;
(i) Architectural Association of Kenya
STD/ 36
(ii) Institute of Quantity Surveyors of Kenya
(iii) Association of Consulting Engineers of Kenya
(iv) Chartered Institute of Arbitrators (Kenya Branch)
(v) Institution of Engineers of Kenya
On the request of the applying party. The institution written to first by the aggrieved
party shall take precedence over all other institutions.
37.2 The arbitration may be on the construction of this Contract or on any matter or thing
of whatsoever nature arising thereunder or in connection therewith, including any
matter or thing left by this Contract to the discretion of the Project Manager, or the
withholding by the Project Manager of any certificate to which the Contractor may
claim to be entitled to or the measurement and valuation referred to in clause 23.0 of
these conditions, or the rights and liabilities of the parties subsequent to the
termination of Contract.
37.3 Provided that no arbitration proceedings shall be commenced on any dispute or
difference where notice of a dispute or difference has not been given by the applying
party within ninety days of the occurrence or discovery of the matter or issue giving
rise to the dispute.
37.4 Notwithstanding the issue of a notice as stated above, the arbitration of such a dispute
or difference shall not commence unless an attempt has in the first instance been
made by the parties to settle such dispute or difference amicably with or without the
assistance of third parties. Proof of such attempt shall be required.
37.5 Notwithstanding anything stated herein the following matters may be referred to
arbitration before the practical completion of the Works or abandonment of the
Works or termination of the Contract by either party:
37.5.1 The appointment of a replacement Project Manager
upon the said person ceasing to act.
37.5.2 Whether or not the issue of an instruction by the Project
Manager is empowered by these Conditions.
37.5.3 Whether or not a certificate has been improperly withheld
or is not in accordance with these Conditions.
37.5.4 Any dispute or difference arising in respect of war risks
or war damage.
37.6 All other matters shall only be referred to arbitration after the completion or alleged
completion of the Works or termination or alleged termination of the Contract, unless the
Employer and the Contractor agree otherwise in writing.
37.7 The Arbitrator shall, without prejudice to the generality of his powers, have powers to direct
such measurements, computations, tests or valuations as may in his opinion be desirable in
STD/ 37
order to determine the rights of the parties and assess and award any sums which ought to
have been the subject of or included in any certificate.
37.8 The Arbitrator shall, without prejudice to the generality of his powers,
have powers to open up, review and revise any certificate, opinion, decision, requirement or
notice and to determine all matters in dispute which shall be submitted to him in the same manner as if no such certificate, opinion, decision requirement or notice had been given.
37.9 The award of such Arbitrator shall be final and binding upon the parties.
STD/ 38
SECTION IV – APPENDIX TO CONDITIONS OF CONTRACT
THE EMPLOYER IS
Name: MINISTRY OF HEALTH
Address: 30016-00100, NAIROBI
Name of Authorised Representative: PRINCIPAL SECRETARY,
Telephone:
Facsimile:
The Project Manager is;
Name: WORKS SECRETARY, STATE DEPARTMENT OF PUBLIC WORKS,
MINISTRY OF TRANSPORT, INFRASTRUCTURE, HOUSING AND URBAN
DEVELOPMENT
Address: P.O. BOX 30743-00100, NAIROBI
Telephone: 2723101
Facsimile: 2724504
The name (and identification number) of the Contract is
PROPOSED REFURBISHMENT OF KASEI DISPENSARY
W.P ITEM NO. D108/RV/WPKT/1601 JOB NO. 10200E
The Works consist of; Erection and Completion of 2 Bedroom Staff House and Associated
Electrical and Mechanical Works.
The Start Date shall be AGREED WITH THE PROJECT MANAGER
The Intended Completion Date for the whole of the Works shall be
36 Weeks FROM DATE OF POSSESSION
The following documents also form part of the Contract:
AS LISTED IN CLAUSE 2.3 OF CONDITIONS OF CONTRACT
The Contractor shall submit a revised program for the Works within SEVEN (7) days of delivery of
the Letter of Acceptance.
The Site Possession Date shall be AGREED WITH THE PROJECT MANAGER
STD/ 39
The Site is located at ; KASEI, WEST POKOT
The Defects Liability period is 180 days.
Other Contractors, utilities etc., to be engaged by the Employer on the Site
Include those for the execution of;
1. Electrical Installations
2. Building mechanical works
3. Interior Decor
The minimum insurance covers shall be;
1. The minimum cover for insurance of the Works and of Plant and Materials in respect of
the Contractor‟s faulty design is; Kshs 2,000,000.00
2. The minimum cover for loss or damage to Equipment is; Kshs 3,000,000.00
3. The minimum for insurance of other property is; Kshs 5,000,000.00
4. The minimum cover for personal injury or death insurance
For the Contractor‟s employees is; AS PER THE LAWS APPLICABLE IN
KENYA
And for other people is; Kshs 5,000,000.00
The following events shall also be Compensation Events:
1. NONE (ONLY AS LISTED IN CLAUSE 24 OF THE CONDITIONS OF CONTRACT.
2. Delay in payment shall also be compensated as time delay
3. ____________________________________________________________
4. ____________________________________________________________
The period between Program updates is 30 days.
The amount to be withheld for late submission of an updated Program is WHOLE CERTIFICATE
The proportion of payments retained is 10% percent.
The Limit of Retention is 10 % percent.
The Price Adjustment Clause SHALL apply
The liquidated damages for the whole of the Works is Kshs. 30,000.00_ (per week or part thereof)
STD/ 40
The Performance Security shall be for the following minimum amounts equivalent as a percentage of
the Contract Price------5%--------- percent (%)
The rate of exchange for calculation of foreign currency payments is NOT APPLICABLE
The schedule of basic rates used in pricing by the Contractor is as attached [Contractor to
attach].PRICES INCREASE WILL BE BASED ON JBC INDICES
Advance Payment SHALL NOT be granted.
.
STD/ 41
SECTION V - SPECIFICATIONS
Specifications will be as published by the Ministry of Public Works, dated March 1976 (together
with any amendments issued thereto)
STD/ 42
SECTION VI - DRAWINGS
Architectural Drawings
1. Building plans and layouts
2. Sectional elevations
Structural Drawings
1. Foundation details
2. Roof details
3. Truss details
STD/ 43
SECTION VII - BILL OF QUANTITIES
All quantities are measured in accordance to the Standard Method of Measurement for Building
Works (2008 edition) and Civil Engineering Standard Method of Measurement for East Africa.
STD/ 44
SECTION VIII – STANDARD FORMS
(i) Form of Invitation for Tenders
(ii) Form of Tender
(iii) Letter of Acceptance
(iv) Form of Agreement
(v) Form of Tender Security
(vi) Performance Bank Guarantee
(vii) Bank Guarantee for Advance Payment
(viii) Qualification Information
(ix) Tender Questionnaire
(xi) Confidential Business Questionnaire
(x) Statement of Foreign Currency Requirement
(xi) Details of Sub-Contractors
STD/ 45
FORM OF INVITATION FOR TENDERS
_______________________[date]
To: _____________________________________ [name of Contractor]
_____________________________________[address]
_____________________________________
_____________________________________
Dear Sirs:
Reference:______________________________________________[Contract Name]
You have been prequalified to tender for the above project.
We hereby invite you and other prequalified tenderers to submit a tender for the execution and
completion of the above Contract.
A complete set of tender documents may be purchased by you from ____
________________________________________________________________________
[mailing address, cable/telex/facsimile numbers].
Upon payment of a non-refundable fee of Kshs __________________________
All tenders must be accompanied by ________________number of copies of the same and a security
in the form and amount specified in the tendering documents, and must be delivered to
________________________________________________________________________
[address and location]
at or before _______________________(time and date). Tenders will be opened immediately
thereafter, in the presence of tenderers‟ representatives who choose to attend.
Please confirm receipt of this letter immediately in writing by cable/facsimile or telex.
Yours faithfully,
_____________________________________ Authorised Signature
_____________________________________ Name and Title
STD/ 46
FORM OF TENDER
TO: ________________________________________________________________ [Name of
Employer) __________________________ [Date]
__________________________________________________________________ [Name of
Contract]
Dear Sir,
1. In accordance with the Conditions of Contract, Specifications, Drawings and Bills of
Quantities for the execution of the above named Works, we, the undersigned offer to
construct, install and complete such Works and remedy any defects therein for the sum of
Kshs._____________________________[Amount in figures]Kenya
Shillings___________________________________________________________________
________________________[Amount in words]
2. We undertake, if our tender is accepted, to commence the Works as soon as is reasonably
possible after the receipt of the Project Manager‟s notice to commence, and to complete the
whole of the Works comprised in the Contract within the time stated in the Appendix to
Conditions of Contract.
3. We agree to abide by this tender for _____120 days_________ [Insert date], and it shall
remain binding upon us and may be accepted at any time before that date.
4. Unless and until a formal Agreement is prepared and executed this tender together with your
written acceptance thereof, shall constitute a binding Contract between us.
5. We understand that you are not bound to accept the lowest or any tender you may receive.
Dated this ____________________ day of _______20________________
Signature __________________in the capacity of___________________
Duly authorized to sign tenders for and on behalf of
_____________________________________________ [Name of Contractor]
of___________________________________________ [Address]
Witness; Name______________________________________
Address_____________________________________
Signature___________________________________
Date_______________________________________
STD/ 47
LETTER OF ACCEPTANCE
[letterhead paper of the Employer]
_______________________[date]
To: _______________________
[name of the Contractor]
_____________________
[address of the Contractor]
Dear Sir,
This is to notify you that your Tender dated ___________________________
For the execution of ________________________________________________
[Name of the Contract and identification number, as given in the Tender documents] for the
Contract Price of Kshs. __________________________ [amount in figures][Kenya
Shillings______________________________(amount in words) ] in accordance with the
Instructions to Tenderers is hereby accepted.
You are hereby instructed to proceed with the execution of the said Works in accordance with the
Contract documents.
Authorized Signature …………………………………………………………………
Name and Title of Signatory …………………………………………………………
Attachment : Agreement
STD/ 48
FORM OF AGREEMENT
THIS AGREEMENT, made the _________________ day of ________ 20 ______
between________________________________________________of[or whose registered office is
situated at]__________________________________________
(hereinafter called “the Employer”) of the one part AND
________________________________________________________of[or whose registered office is
situated at]_________________________________________
(hereinafter called “the Contractor”) of the other part.
WHEREAS THE Employer is desirous that the Contractor executes
________________________________________________________________________
(name and identification number of Contract ) (hereinafter called “the Works”) located
at______________________________[Place/location of the Works]and the Employer has accepted
the tender submitted by the Contractor for the execution and completion of such Works and the
remedying of any defects therein for the Contract Price of
Kshs___________________________[Amount in figures],Kenya
Shillings_____________________________________________[Amount in words].
NOW THIS AGREEMENT WITNESSETH as follows:
1. In this Agreement, words and expressions shall have the same meanings as are respectively
assigned to them in the Conditions of Contract hereinafter referred to.
2. The following documents shall be deemed to form and shall be read and construed as part of
this Agreement i.e.
(i) Letter of Acceptance
(ii) Form of Tender
(iii) Conditions of Contract Part I
(iv) Conditions of Contract Part II and Appendix to Conditions of Contract
(v) Specifications
(vi) Drawings
(vii) Priced Bills of Quantities
3. In consideration of the payments to be made by the Employer to the Contractor as hereinafter
mentioned, the Contractor hereby covenants with the Employer to execute and complete the
Works and remedy any defects therein in conformity in all respects with the provisions of the
Contract.
4. The Employer hereby covenants to pay the Contractor in consideration of the execution and
completion of the Works and the remedying of defects therein, the Contract Price or such other
sum as may become payable under the provisions of the Contract at the times and in the manner
prescribed by the Contract.
STD/ 49
IN WITNESS whereof the parties thereto have caused this Agreement to be executed the day and
year first before written.
The common Seal of _________________________________________________
Was hereunto affixed in the presence of ________________________________
Signed Sealed, and Delivered by the said ______________________________
Binding Signature of Employer ________________________________________
Binding Signature of Contractor _______________________________________
In the presence of (i) Name_______________________________________
Address_____________________________________
Signature___________________________________
[ii] Name _______________________________________
Address_____________________________________
Signature____________________________________
STD/ 50
FORM OF TENDER SECURITY
WHEREAS ……………………………………….. (hereinafter called “the Tenderer”) has submitted
his tender dated ………………………… for the construction of
………………………………………………………………………
…………………… (Name of Contract)
KNOW ALL PEOPLE by these presents that WE ……………………… having our registered office
at ………………(hereinafter called “the Bank”), are bound unto
……………………………(hereinafter called “the Employer”) in the sum of
Kshs.……………………… for which payment well and truly to be made to the said Employer, the
Bank binds itself, its successors and assigns by these presents sealed with the Common Seal of the
said Bank this ……………. Day of ………20…………
THE CONDITIONS of this obligation are:
1. If after tender opening the tenderer withdraws his tender during the period of tender validity
specified in the instructions to tenderers
Or
2. If the tenderer, having been notified of the acceptance of his tender by the Employer during
the period of tender validity:
(a) fails or refuses to execute the form of Agreement in accordance with the Instructions
to Tenderers, if required; or
(b) fails or refuses to furnish the Performance Security, in accordance with the
Instructions to Tenderers;
We undertake to pay to the Employer up to the above amount upon receipt of his first written
demand, without the Employer having to substantiate his demand, provided that in his
demand the Employer will note that the amount claimed by him is due to him, owing to the
occurrence of one or both of the two conditions, specifying the occurred condition or
conditions.
This guarantee will remain in force up to and including thirty (30) days after the period of
tender validity, and any demand in respect thereof should reach the Bank not later than the
said date.
___________________________ ______________________________
[Date [ [signature of the Bank]
___________________________ ______________________________
[Witness] [Seal]
STD/ 51
PERFORMANCE BANK GUARANTEE
To: _________________________(Name of Employer) ___________(Date)
__________________________(Address of Employer)
Dear Sir,
WHEREAS ______________________(hereinafter called “the Contractor”) has undertaken, in
pursuance of Contract No. _____________ dated _________ to execute _______________
(hereinafter called “the Works”);
AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall furnish
you with a Bank Guarantee by a recognised bank for the sum specified therein as security for
compliance with his obligations in accordance with the Contract;
AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee:
NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you, on behalf
of the Contractor, up to a total of Kshs. ________________ (amount of Guarantee in figures) Kenya
Shillings__________________________________________ (amount of Guarantee in words), and
we undertake to pay you, upon your first written demand and without cavil or argument, any sum or
sums within the limits of Kenya Shillings _________________________ (amount of Guarantee in
words) as aforesaid without your needing to prove or to show grounds or reasons for your demand
for the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the Contractor before
presenting us with the demand.
We further agree that no change, addition or other modification of the terms of the Contract or of the
Works to be performed thereunder or of any of the Contract documents which may be made between
you and the Contractor shall in any way release us from any liability under this Guarantee, and we
hereby waive notice of any change, addition, or modification.
This guarantee shall be valid until the date of issue of the Certificate of Completion.
SIGNATURE AND SEAL OF THE GUARANTOR ___________________
Name of Bank ____________________________________________
Address ________________________________________________
Date ______________________________________________________
STD/ 52
BANK GUARANTEE FOR ADVANCE PAYMENT
To: ________________________ [name of Employer] ___________(Date)
________________________[address of Employer]
Gentlemen,
Ref: _______________________________________________[name of Contract]
In accordance with the provisions of the Conditions of Contract of the above-mentioned Contract, We,_______________________________________[name and Address of Contractor] (hereinafter called
“the Contractor”) shall deposit with _______________________________[name of Employer] a bank
guarantee to guarantee his proper and faithful performance under the said Contract in an amount of Kshs._____________[amount of Guarantee in figurers] Kenya
Shillings_____________________________________[amount of Guarantee in words].
We, ________________[bank or financial institution], as instructed by the Contractor, agree unconditionally and irrevocably to guarantee as primary obligator and not as Surety merely, the payment to
___________________________[name of Employer] on his first demand without whatsoever right of
objection on our part and without his first claim to the Contractor, in the amount not exceeding Kshs________________________[amount of Guarantee in figures] Kenya Shillings
_____________________________________________________________[amount of Guarantee in words],
such amount to be reduced periodically by the amounts recovered by you from the proceeds of the Contract.
We further agree that no change or addition to or other modification of the terms of the Contract or of the
Works to be performed thereunder or of any of the Contract documents which may be made between
________________________[name of Employer] and the Contractor, shall in any way release us from any liability under this guarantee, and we hereby waive notice of any such change, addition or modification.
No drawing may be made by you under this guarantee until we have received notice in writing from you that an advance payment of the amount listed above has been paid to the Contractor pursuant to the Contract.
This guarantee shall remain valid and in full effect from the date of the
advance payment under the Contract until ______________________________________________(name of Employer) receives full payment of the
same amount from the Contract.
Yours faithfully,
Signature and Seal __________________________________________________
Name of the Bank or financial institution ______________________________
Address ______________________________________________________________
Date _________________________________________________________________
Witness: Name: ____________________________________________________
Address: __________________________________________________
Signature: ________________________________________________
Date: _____________________________________________________
STD/ 53
QUALIFICATION INFORMATION
1. Individual Tenderers or Individual Members of Joint Ventures
1.1 Constitution or legal status of tenderer (attach copy or Incorporation Certificate);
Place of registration: ____________________________
Principal place of business _____________________________
Power of attorney of signatory of tender ____________________
1.2 Total annual volume of construction work performed in the last five years
Year Volume
Currency Value
1.3 Work performed as Main Contractor on works of a similar nature and volume over
the last five years. Also list details of work under way or committed, including
expected completion date.
Project name Name of client Type of work Value of
and contact performed and Contract
person year of
completion
_________ ___________ __________ ________
_________ ___________ __________ ________
________ __________ __________ _______
1.4 Major items of Contractor‟s Equipment proposed for carrying out the Works. List all
information requested below.
Item of
Equipment
Description,
Make and age
(years)
Condition(new,
good, poor) and
number available
Owned, leased
(from whom?), or
to be purchased
(from whom?)
____________
______
_________(etc
.)
________________
________________
____
_______________
_______________
___
1.5 Qualifications and experience of key personnel proposed for administration and
execution of the Contract. Attach biographical data.
Position Name Years of
experience
Years of experience
in proposed position
STD/ 54
(general)
Project Manager
__________________
___________________
(etc.)
1.6 Financial reports for the last five years: balance sheets, profit and loss statements,
auditor‟s reports, etc. List below and attach copies.
_____________________________________________________________________
___________________________________________________
1.7 Evidence of access to financial resources to meet the qualification requirements: cash
in hand, lines of credit, etc. List below and attach copies of supportive documents.
____________________________________________________________
____________________________________________________________
_____________________________________________
1.8 Name, address and telephone, telex and facsimile numbers of banks that may provide
reference if contacted by the Employer.
__________________________________________________________________
____________________________________________________________
1.9 Statement of compliance with the requirements of Clause 1.2 of the Instructions to
Tenderers.
____________________________________________________________
____________________________________________________________
_____________________________________________
1.10 Proposed program (work method and schedule) for the whole of the Works.
2 Joint Ventures
2.4 The information listed in 1.1 – 1.10 above shall be provided for each partner of the
joint venture.
2.5 The information required in 1.11 above shall be provided for the joint venture.
2.6 Attach the power of attorney of the signatory(ies) of the tender authorizing signature
of the tender on behalf of the joint venture
2.7 Attach the Agreement among all partners of the joint venture ( and which is legally
binding on all partners), which shows that:
a) all partners shall be jointly and severally liable for the execution of the
Contract in accordance with the Contract terms;
STD/ 55
b) one of the partners will be nominated as being in charge, authorized to incur
liabilities and receive instructions for and on behalf of any and all partners of
the joint venture; and
c) the execution of the entire Contract, including payment, shall be done
exclusively with the partner in charge.
STD/ 56
TENDER QUESTIONNAIRE
Please fill in block letters.
1. Full names of tenderer
………………………………………………………………………………………
2. Full address of tenderer to which tender correspondence is to be sent (unless an agent has
been appointed below)
………………………………………………………………………………………
3. Telephone number (s) of tenderer
………………………………………………………………………………………
4. Telex address of tenderer
………………………………………………………………………………………
5. Name of tenderer‟s representative to be contacted on matters of the tender during the tender
period
………………………………………………………………………………………
6. Details of tenderer‟s nominated agent (if any) to receive tender notices. This is essential if
the tenderer does not have his registered address in Kenya (name, address, telephone, telex)
………………………………………………………………………………………
………………………………………………………………………………………
_______________________
Signature of Tenderer
Make copy and deliver to:_____________________(Name of Employer)
STD/ 57
CONFIDENTIAL BUSINESS QUESTIONNAIRE
You are requested to give the particulars indicated in Part 1 and either Part 2 (a), 2 (b) or 2 (c) and 2
(d) whichever applies to your type of business.
You are advised that it is a serious offence to give false information on this Form.
Part 1 – General
Business Name ………………………………………………………………………
Location of business premises; Country/Town……………………….
Plot No……………………………………… Street/Road …………………………
Postal Address……………………………… Tel No………………………………..
Nature of Business…………………………………………………………………..
Current Trade Licence No…………………… Expiring date…………………
Maximum value of business which you can handle at any time: K. pound………………………..
Name of your bankers………………………………………………………………
Branch…………………………………………………………………………………
Part 2 (a) – Sole Proprietor
Your name in full…………………………………… Age…………………………
Nationality………………………………… Country of Origin…………………
*Citizenship details …………………………………………………………………
Part 2 (b) – Partnership
Give details of partners as follows:
Name in full Nationality Citizenship Details Shares
1……………………………………………………………………………………
2……………………………………………………………………………………
3……………………………………………………………………………………
Part 2(c) – Registered Company:
Private or public……………………………………………………………
State the nominal and issued capital of the Company-
Nominal Kshs…………………………………………………………………
STD/ 58
Issued Kshs……………………………………………………………………
Give details of all directors as follows:
Name in full . Nationality. Citizenship Details*. Shares.
1.
………………………………………………………………………………………
2.
………………………………………………………………………………………
3.
………………………………………………………………………………………
4.
………………………………………………………………………………………
Part 2(d) – Interest in the Firm:
Is there any person / persons in …………… ………(Name of Employer) who has interest in
this firm? Yes/No………………………(Delete as necessary)
I certify that the information given above is correct.
……………………… ……………………… …………………
(Title) (Signature) (Date)
Attach proof of citizenship
STD/ 59
STATEMENT OF FOREIGN CURRENCY REQUIREMENTS
(See Clause 23] of the Conditions of Contract)
In the event of our Tender for the execution of____________________
__________________________(name of Contract) being accepted, we would require in
accordance with Clause 21 of the Conditions of Contract, which is attached hereto, the
following percentage:
(Figures)………………………… (Words)…………………………………
of the Contract Sum, (Less Fluctuations) to be paid in foreign currency.
Currency in which foreign exchange element is required:
………………………………………………………………………………………
Date: The ………… Day of …………….. 20…………….
Enter 0% (zero percent) if no payment will be made in foreign currency.
Maximum foreign currency requirement shall be _____________(percent) of the Contract
Sum, less Fluctuations.
_____________________
(Signature of Tenderer)
STD/ 60
DETAILS OF SUB-CONTRACTORS
If the Tenderer wishes to sublet any portions of the Works under any heading, he must give
below details of the sub-contractors he intends to employ for each portion.
Failure to comply with this requirement may invalidate the tender.
(1) Portion of Works to be sublet: ………………………………
[i) Full name of Sub-contractor
and address of head office: ………………………………
………………………………
(ii) Sub-contractor‟s experience
of similar works carried out
in the last 3 years with
Contract value: ………………………………
………………………………
………………………………
(2) Portion of Works to sublet: ………………………………
(i) Full name of sub-contractor
and address of head office: ………………………………
………………………………
………………………………
(ii) Sub-contractor‟s experience
of similar works carried out
in the last 3 years with
contract value: ……………………………
……………………………
____________________ _______________________
[Signature of Tenderer) Date
STD/ 61
LETTER OF NOTIFICATION OF AWARD
Address of Procuring Entity
_____________________
_____________________
To:
RE: Tender No.
Tender Name
This is to notify that the contract/s stated below under the above mentioned tender have been
awarded to you.
1. Please acknowledge receipt of this letter of notification signifying your acceptance.
2. The contract/contracts shall be signed by the parties within 30 days of the date of this letter
but not earlier than 14 days from the date of the letter.
3. You may contact the officer(s) whose particulars appear below on the subject matter of this
letter of notification of award.
(FULL PARTICULARS)
SIGNED FOR ACCOUNTING OFFICER
STD/ 62
SELF DECLARATION THAT THE PERSON/TENDERER IS NOT DEBARRED IN THE
MATTER OF THE PUBLIC PROCUREMENT AND ASSET DISPOSAL ACT 2015.
I, ……………………………………., of Post Office Box …….………………………. being a
resident of ………………………………….. in the Republic of ……………………………. do
hereby make a statement as follows:-
1. THAT I am the Company Secretary/ Chief Executive/Managing Director/Principal
Officer/Director of ………....……………………………….. (insert name of the Company) who
is a Bidder in respect of Tender No. ………………….. for ……………………..(insert tender
title/description) for ……………………..( insert name of the Procuring entity) and duly
authorized and competent to make this statement.
2. THAT the aforesaid Bidder, its Directors and subcontractors have not been debarred from
participating in procurement proceeding under Part IV of the Act.
3. THAT what is deponed to herein above is true to the best of my knowledge, information and
belief.
…………………………………. ……………………………….
-------------
-------------
--------- (Title) (Signature) (Date)
Bidder Official Stamp
STD/ 63
UNDERTAKING TO COMPLY WITH LABOUR LAWS AND WAGE REGULATION
GUIDELINES. I, …………………………………….of P. O. Box ………………………. being a resident of
………………………………….. in the Republic of ……………….. do hereby make a
statement as follows:- THAT I am the Chief Executive/Managing Director/Principal Officer/Director of
………....……………………………….. (insert name of the Company) who is a Bidder in
respect of Tender No. ………………….. for ……………………..(insert tender
title/description) for
……………………..( insert name of the Procuring entity) and duly authorized and
competent to make this statement. THAT we shall comply with all labour laws and the minimum wage regulations during the entire
period of the contract and understand that failure to meet this requirement at any time during the
contract period will be a ground for cancellation of the contract. The key indicators on compliance
for this are
Payment of salaries in time- there should be no complaints from your staff of delayed
salaries.
Procuring entity may make Impromptu request for a tax Compliance certificates from
KRA and the same shall be submitted within seven days.
Procuring entity may make Impromptu request for a Compliance certificates from NSSF
and the same shall be submitted within seven days.
Procuring entity may make Impromptu request for a for Compliance certificate from NHIF
and the same shall be submitted within seven days. …………………… …………………………….. ………………………
(Title) (Signature) (Date) Bidder‟s Official Stamp
STD/ 64
SELF DECLARATION THAT THE PERSON/TENDERER IS NOT DEBARRED
IN THE MATTER OF THE PUBLIC PROCUREMENT AND ASSET DISPOSAL
ACT 2015.
I, ……………………………………., of Post Office Box …….………………………. being a
resident of ………………………………….. in the Republic of ……………………………. do
hereby make a statement as follows:-
1. THAT I am the Company Secretary/ Chief Executive/Managing Director/Principal
Officer/Director of ………....……………………………….. (insert name of the Company) who
is a Bidder in respect of Tender No. ………………….. for ……………………..(insert tender
title/description) for ……………………..( insert name of the Procuring entity) and duly
authorized and competent to make this statement.
2. THAT the aforesaid Bidder, its Directors and subcontractors have not been debarred from
participating in procurement proceeding under Part IV of the Act.
3. THAT what is deponed to herein above is true to the best of my knowledge, information and
belief.
…………… ……………………
…………………
(Title) (Signature) (Date)
Bidder Official Stamp
STD/ 65
SELF DECLARATION THAT THE PERSON/TENDERER WILL NOT ENGAGE
IN ANY CORRUPT OR FRAUDULENT PRACTICE. I, …………………………………….of P. O. Box ………………………. being a resident of
………………………………….. in the Republic of ……………….. do hereby make a
statement as follows:- 1. THAT I am the Chief Executive/Managing Director/Principal Officer/Director of
……………………………….. (insert name of the Company) who is a Bidder in respect of
Tender No. ………………….. for ……………………..(insert tender title/description) for
……………………..( insert name of the Procuring entity) and duly authorized and
competent to make this statement. 2. THAT the aforesaid Bidder, its servants and/or agents /subcontractors will not engage in any
corrupt or fraudulent practice and has not been requested to pay any inducement to any member
of the Board, Management, Staff and/or employees and/or agents of
……………………..( insert name of the Procuring entity) which is the procuring entity. 3. THAT the aforesaid Bidder, its servants and/or agents /subcontractors have not offered any
inducement to any member of the Board, Management, Staff and/or employees and/or agents of
……………………..(name of the procuring entity)
4. THAT the aforesaid Bidder will not engage /has not engaged in any corrupt practice with other
bidders participating in the subject tender
5. THAT what is deponed to herein above is true to the best of my knowledge information and
belief.
…………………………… ……………………… ………………………
(Title) (Signature) (Date)
Bidder‟s Official Stam
STD/ 66
STATEMENT OF COMPLIANCE
1. I confirm compliance of all clauses of general conditions, general specifications and
particular specifications in this tender.
2. I confirm I have not made and will not make any payment to any person which can be
perceived as an inducement to win this tender
Signed:______________________________________________ for and on behalf of the
tenderer
Date_________________________________
Official stamp_________________________
TENDER EVALUATION CRITERIA After tender opening, the tenders will be evaluated in 4 stages, namely:
1. Preliminary examination;
2. Technical evaluation;
3. Financial Evaluation; and 4. Recommendation for Award.
STAGE 1: PRELIMINARY EXAMINATION
This stage of evaluation shall involve examination of the pre-qualification conditions as set out in the
Tender Advertisement Notice or Letter of Invitation to Tender and any other conditions stated in the bid
document.
These conditions may include the following:
i) Current Category of Registration with National Construction Authority (NCA 5, 6 or 7) in the relevant trade;
ii) Current Class of Licenses with the relevant statutory bodies e.g. Energy Regulatory
Commission, County Governments, and Water Management Boards etc; iii) Proof of payment for tender document if required;
iv) The Bid has been submitted in the format required by the procuring entity;
v) Provision of a tender Security, that is in the required format, amount and that the tender is
valid for the period required; vi) Dully filled Form of Tender;
vii) Valid Tax Compliance Certificate;
viii) Dully filled Confidential Business Questionnaire; and CR12 form ix) Duly signed Statement of Compliance; and
x) The required number of copies of the tender has been submitted and all required documents,
information and samples have been submitted if stipulated in the tender, advertisement/Invitation letter.
xi) Declaration form that tenderer have never and shall not engage in any corrupt or
fraudulent practices in the procurement proceedings , that the firm/person and his or
her subcontractor, if any is not debarred from participating in procurement
proceedings and that the firm/person is not guilty of any serious violation of fair
employment laws and practices in the format provided
Note: The bid security shall be in accordance with clauses 13 and 23.2 of Instruction to Tenderers which states
as follows:
Clause 13.1 of Instruction to Tenderers, “the tenderers shall furnish as part of his tenders a tender
surety in the amount stated in the tender document in the Appendix to Instructions to Tenderers”.
Clause 13.2 of Instruction to Tenderers, “the unconditional Tender surety shall be in Kenya shillings
and be in form of a certified cheque, bank draft, an irrevocable letter of credit or a guarantee from a
reputable Bank/ Insurance approved by PPOA located in the Republic of Kenya. The format of the
surety shall be in accordance with the sample form included in the tender documents and the tender
surety shall be valid for 150 days from the date of tender opening”. Clause 23.2 of Instruction to Tenderers: “For the purposes of this clause, a substantially responsive tender is one which conforms
to all terms and condition and specifications of the tender document without material deviation or
reservation and has a valid Bank/Insurance guarantee”.
The employer/procuring entity may seek further clarification/confirmation if necessary to confirm
authenticity/compliance of any condition of the tender. Further, in case of a discrepancy between the
amounts stated in the appendix to instruction to tenderers and the one stated in the advertisement or
invitation letter, the bid security shall be taken as the amount in the advertisement/ letter of invitation.
The tenderers who do not satisfy any of the above requirements shall be considered Non-
Responsive and their tenders will not be evaluated further
STAGE 2 TECHNICAL EVALUATIONS
A) Assessment for eligibility
The tender document shall be examined based on clause 2.2 of the Instruction to Tenderers which states
as follows:
„In accordance with clause 2.2 of Instruction to Tenderers, the tenderers will be required to provide evidence for eligibility of the award of the tender by satisfying the employer of their eligibility under sub
clause 2.1 of Instruction to Tenderers and adequacy of resources to effectively carry out the subject
contract. The tenderers shall be required to fill the Standard Forms provided for the purposes of providing the required information. The tenderers may also attach the required information if they so
desire.
The award of points for the STANDARD FORMS considered in this section shall be as shown below
PARAMETER MAXIMUM POINTS
(i) Tender Questionnaire -------------------------------------------------- 5
(ii) Key personnel -------------------------------------------------------------- 20
(iii) Contract Completed in the last Five (5) years ----------------------- 15
(iv) Schedules of on-going projects ---------------------------------------- 8
(v) Schedules of contractors equipment ---------------------------------- 20
(vi) Audited Financial Report for the last 3 years ---------------------- 10
(vii) Evidence of Financial Resources ------------------------------------ 15
(viii) Name, Address and Telephone of Banks (Contractor to provide) 5
(ix) Litigation History ------------------------------------------------------- 2
TOTAL 100
The detailed scoring plan shall be as shown in table 1 below: -
TABLE 1: Assessment for Eligibility
Item Description Point
Scored
Max. Point
i. Tender Questionnaire Form
Completely filled ------------------------------------------------------
5
Not filled ----------------------------------------------------------------
0
5
ii Key Personnel (Attach evidence)
20
Director of the firm
Holder of degree in relevant Engineering field ---------------------
------------------------------------------------------------------------------
6
Holder of diploma in relevant Engineering field --------------------
------------------------------------------------------------------------------ 5
Holder of certificate in relevant Engineering field-------------------
------------------------------------------------------------------------------
3
Holder of trade test certificate in relevant Engineering field -----
------------------------------------------------------------------------------2
No relevant certificate ------------------------------------------------
1
6
At least 1No. degree/diploma holder of key personnel in relevant
field
With over 10 years relevant experience ---------------------- 6
With over 5 years relevant experience-------------------------- 4
With under 5 years relevant experience ----------------------- 2
6
At least 1No certificate holder of key personnel in relevant field
With over 10 years relevant experience------------------------ 4
With over 5 years relevant experience ------------------------- 3
With under 5 years relevant experience ------------------------1
4
At least 2No artisan (trade test certificate in relevant field)
Artisan with over 10 years relevant experience -----------------------------------------------------------------------------------------------
2
Artisan with under 10 years relevant experience -----------------
-----------------------------------------------------------------------------
- 1
Non skilled worker with over 10 years relevant experience ------
--------------------------------------------------------------------------- 1
4
iii Contract completed in the last five (5) years (Max of 5No.
Projects)- Provide Evidence
Project of similar nature, complexity or magnitude --------------
-----------------------------------------------------------------------------
3
Project of similar nature but of lower value than the one in
consideration --------------------------------------------------------- 2
No completed project of similar nature -----------------------0
15
iv On-going projects – Provide Evidence
No Project of similar nature, complexity and magnitude -------
------------------------------------------------------------------------- 0
Three and below Projects of similar, nature complexity and
magnitude –-------------------------------------------------------6
Four and above Projects of similar nature, complexity and
magnitude -------------------------------------------------------- 8
8
v Schedule of contractors equipment and transport (proof or
evidence of ownership/Lease)
a)Relevant Transport
Means of transport (Vehicle) ---------------------------------- 10
No means of transport --------------------------------------------- 0
10
20
b)Relevant Equipment
Has relevant equipment for work being tendered ----------------
---------------------------------------------------------------------- 10
No relevant equipment for work being tendered ----------------
----------------------------------------------------------------------- 0
10
vi
Financial report
10
a)Audited financial report (last three (3) years)
Average Annual Turn-over equal to or greater than the cost of the
project ------------------------------------------------------------- 10
Average Annual Turn-over above 50% but below 100% of the
cost of the project --------------------------------------------------- 6
Average Annual Turn-over below 50% of the cost of the project -
----------------------------------------------------------------------- 3
b)Evidence of Financial Resources (cash in hand, lines of credit, over
draft facility etc )
Has financial resources to finance the projected monthly cash
flow* for three months ------------------------------------------15
Has financial resources equal to the projected monthly cash
flow*------------------------------------------------------------------------
--10
Has financial resources less the projected monthly cash flow*---
-------------------------------------------------------------------------5
Has not indicated sources of financial resources -------------------
-------------------------------------------------------------------------------
Name and Telephone of Bank ------------------5
15
vii Litigation History
Duly Filled -------------------------------------------------------
- 2
Not filled ---------------------------------------------------------
0
2
TOTAL 100
Any bidder who scores 70 points and above shall be considered for further evaluation
*Monthly Cash Flow =Tender Sum/Contract Period
Compliance with Specialist Works Specifications
In this section, the bid will be analyzed to determine compliance with General and Particular technical
specifications for the works as indicated in the tender document. The tenderer shall fill in the Technical
Schedule as specified in the tender document for Equipment and Items indicating the Country of Origin,
Model/Make/Manufacturer of the Item/Equipment they propose to supply.
The tenderer shall also submit relevant technical brochures/catalogues with the tender document,
highlighting the catalogue Numbers of the proposed items. Such brochures/catalogues should indicate comprehensive relevant data of the proposed equipment/items which should include but not limited to the
following:
a) Standards of manufacture; b) Performance ratings/characteristics;
c) Material of manufacture;
d) Electrical power ratings; and
e) Any other necessary requirements (Specify).
Following the above analyses, where the proposed equipment is found not to conform to the stipulated
specifications, the tender will be deemed Non–Responsive and will not be evaluated further.
B) Assessment of deviations
Pursuant to section 64 of the Act, a tender is deemed responsive if it conforms to all the mandatory
requirements and it does not contain major deviations. Section 23.2 of the instruction to tenderers, defines
major deviations as
a) one that affects in a substantial way the scope, quality, completion timing, administration of works to be undertaken by the tenderer under the contract, inconsistent with the tender document;
or
b) which limits in any substantial way the rights of the employer or the tenderers obligations; or c) whose rectification would affect unfairly the competitive position of other tenderers presenting
substantially responsive tenders.
Where the deviations are minor in the view of the tender evaluation committee, with the concurrence of the procuring entity representative, the committee shall quantify such deviations pursuant to section 64
(3) of the Act which requires that a minor deviation shall:
a) Be quantified to the extent possible; and b) Be taken into account in the evaluation and comparison of tenders.
Where the deviation in the view of the tender committee with the concurrence of the procuring entity representative is major, the tender shall be deemed non-responsive and will not be evaluated further
TABLE 2: Assessment of Deviations
Item Does the Deviation Substantively Affect the following: YES NO
1
Scope of the Works or Services to be delivered
2 Quality of the Works or Services to be delivered
3 Completion Timing
4 Administration of the Works
5 Consistency with the tender document
6 Rights of the Employer in a negative manner
7 Limit the Tenderer’s Obligation
8 Affect unfairly the competitive position of other tenderers
COMMENT
Any bidder who OBTAINS A YES in the above table shall be considered NON RESPONSIVE and shall
not be evaluated further.
STAGE 3 - FINANCIAL EVALUATION
Upon completion of the technical evaluation a detailed financial evaluation shall follow. The financial evaluation shall proceed in the manner described in the Public Procurement and Disposal Act, 2015 of the
laws of Kenya and the Public Procurement and Disposal Regulations.
The evaluation shall be in three stages
a) Determination of the Corrected Tender Sums;
b) Comparison of Rates; and
c) Consistency of the Rates.
A) Determination of the corrected tender sums
The Corrected Tender Sum for each bid shall be determined by-
1. Taking the bid price, as read out at the bid opening;
2. Adjusting the tender sum by taking into account any corrections made relating to arithmetic
errors;
Arithmetic Errors will be corrected by the Procuring Entity as follows:
i) If there is a discrepancy between unit prices and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected,
unless in the opinion of the Procuring Entity there is an obvious misplacement of the decimal
point in the unit price, in which the total price as quoted shall govern and the unit price shall be corrected;
ii) If there is an error in a total corresponding to the addition or subtraction of subtotals, the subtotals shall prevail and the total shall be corrected;
iii) Where there is a discrepancy between the amounts in figures and in words, the amount in words will govern; and
iv) The committee shall promptly write to the tenderer and if the tenderer rejects the correction, the tender shall be rejected and the tender security shall be forfeited. If the tenderer accepts the correction, the error shall be considered in adjusting the tender sum.
3. Adjusting the tender sum by taking into account any quantified minor deviations (where applicable pursuant to Stage 2C of this evaluation criteria), which were documented, quantified
and accepted by a procuring entity (as described in Stage 2 of the Technical evaluation of this
criteria –Assessment of Deviations ;)
4. Where applicable, converting all tenders to the same currency, using a uniform exchange rate
prevailing at the date indicated in the tender documents;
5. Adjusting the tender sum by applying any discounts offered in the tender;
6. Adjusting the tender sum by applying any margin of preference indicated in the tender documents
B) Comparison of rates-
Items that are under priced or overpriced may indicate potential for non-delivery and front loading
respectively. The committee shall promptly write to the tenderer asking for detailed breakdown of
costs for any of the quoted items, relationship between those prices, proposed construction/installation methods and schedules.
The evaluation committee shall evaluate the responses and make an appropriate recommendation to the procuring entity’s tender committee giving necessary evidence. Such recommendations may include but
not limited to:
a) Recommend no adverse action to the tenderer after a convincing response;
b) Employer requiring that the amount of the performance bond be raised at the expense of
the successful tenderer to a level sufficient to protect the employer against potential
financial losses; c) Recommend non-award based on the response provided and the available demonstratable
evidence that the scope, quality, completion timing, administration of works to be
undertaken by the tenderer, would adversely be affected or the rights of the employer or the tenderers obligations would be limited in a substantial way.
C) Consistency of the Rates
The evaluation committee will compare the consistency of rates for similar items and note all
inconsistencies of the rates for similar items.
STAGE 4 - RECOMMENDATION FOR AWARD
The successful bidder shall be the tenderer with the lowest evaluated tender price.
ITEM DESCRIPTION Kshs. Cts
PARTICULAR PRELIMINARIES
EMPLOYER
A The "Employer" is MINISTRY OF HEALTH
The term "Employer" and "Government" wherever used in the
contract document shall be synonymous
PROJECT MANAGER
B The term "P.M." wherever used in these Bills of Quantities shall
be deemed to imply the Project Manager as defined in Condition
1 of the Conditions of Contract or such person or persons as may
be duly authorised to represent him on behalf of the Government.
ARCHITECT
C The term "Architect" shall be deemed to mean "The Project
Manager." as defined above whose address unless otherwise
notified is State Department of Public Works, Ministry of
Transport, Infrastructure, Housing and Urban Development, P.O.
Box 30743, NAIROBI.
QUANTITY SURVEYOR
D The term "Quantity Surveyor" shall be deemed to mean "The
Project Manager." as defined above whose address unless
otherwise notified is State Department of Public Works, Ministry
of Transport, Infrastructure, Housing and Urban Development,
P.O. Box 30743, NAIROBI
ELECTRICAL ENGINEER
E The term "Electrical Engineer" shall be deemed to mean "The
Project Manager." as defined above whose address unless
otherwise notified is State Department of Public Works, Ministry
of Transport, Infrastructure, Housing and Urban Development,
P.O. Box 30743, NAIROBI
Carried to collection
PP/1 Particular Preliminaries
ITEM DESCRIPTION Kshs. Cts
STRUCTURAL ENGINEER
A The term "Structural Engineer" shall be deemed to mean "The
Project Manager." as defined above whose address unless
otherwise notified is State Department of Public Works, Ministry
of Transport, Infrastructure, Housing and Urban Development,
P.O. Box 30743, NAIROBI
MECHANICAL ENGINEER
B The term "Mechanical Engineer" shall be deemed to mean "The
Project Manager." as defined above whose address unless
otherwise notified is State Department of Public Works, Ministry
of Transport, Infrastructure, Housing and Urban Development,
P.O. Box 30743, NAIROBI
Carried to collection
PP/2 Particular Preliminaries
ITEM DESCRIPTION Kshs. Cts
PRICING ITEMS OF PRELIMINARIES
A Prices SHALL BE INSERTED against items of “preliminaries”
in the tenderer’s priced Bills of Quantities. The Contractor shall
be deemed to have included in his prices or rates for the various
items in the Bills of Quantities or Specification for all costs
involved in complying with all the requirements for the proper
execution of the whole of the works in the Contract.The
contractor is advised to read and understand all preliminary items.
DESCRIPTION OF THE WORKS
B The works comprise of renovation of Maternity and Wards and
associated electrical and mechanical works.
MEASUREMENTS
C In the event of any discrepancies arising between the Bills of
Quantities and the actual works, the site measurements shall
generally take precedence. However, such discrepancies between
any contract documents shall immediately be referred to the
PROJECT MANAGER in accordance with Clause 22 of the
Conditions of Contract. The discrepancies shall then be treated as
a variation and be dealt with in accordance with Clause 22 of the
said Conditions.
LOCATION OF SITE
D The site is located at KASEI DISPENSARY - WEST POKOT
COUNTY. The Contractor is advised to visit the site, to
familiarize with the nature and position of the site. No claims
arising from the Contractor’s failure to do so will be entertained.
Carried to Collection -
PP/3 Particular Preliminaries
ITEM DESCRIPTION Kshs. Cts
CLEARING AWAY
A The Contractor shall remove all temporary works, rubbish, debris
and surplus materials from the site as they accumulate and upon
completion of the works, remove and clear away all plant,
equipment, rubbish, unused materials and stains and leave in a
clean and tidy state to the reasonable satisfaction of the Project
Manager. The whole of the works shall be delivered up clean,
complete and in perfect condition in every respect to the
satisfaction of the Project Manager.
100,000.00
CLAIMS
B It shall be a condition of this contract that upon it becoming
reasonably apparent to the Contractor that he has incurred losses
and/or expenses due to any of the contract conditions, or by any
other reason whatsoever, he shall present such claim or intent to
claim notice to the PROJECT MANAGER within the contract
period. No claims shall be entertained upon the expiry of the said
contract period.
ADVANCE PAYMENTS
C Advance Payment shall not be granted
PREVENTION OF ACCIDENT, DAMAGE OR LOSS
D The Contractor is notified that these works are to be carried out
on a restricted site where the client is going on with other normal
activities. The Contractor is instructed to take reasonable care in
the execution of the works as to prevent accidents, damage or loss
and disruption of normal activities being carried out by the Client.
The Contractor shall allow in his rates any expense he deems
necessary by taking such care within the site.
BID SECURITY
E The contractor shall provide a bid security duly signed, sealed and
stamped from an approved Insitution in an approved format of
required amount.
50,000.00
Carried to Collection 150,000.00
PP/4 Particular Preliminaries
ITEM DESCRIPTION Kshs. Cts
WORKING CONDITIONS
A The Contractor shall allow in this tender for any interference that
he may encounter in the course of execution of the works for the
Client may in some cases ask the Contractor not to proceed with
the works until some activities within the site are completed, as
the facility will be operating as usual during the course of the
contract.
SIGNBOARD
B Allow for providing, erecting, maintaining throughout the course
of the Contract and afterwards clearing away the signboard as
designed, specified and approved by the Project Manager.
50,000.00
LABOUR CAMPS
C The Contractor shall NOT be allowed to house labour on site.
Allow for transporting workers to and from the site during the
tenure of the contract.
-
MATERIALS FROM DEMOLITIONS
D All re-usable materials arising from demolitions shall become the
property of the government and will be handed over to the client.
The Contractor shall allow for carting away all non-reusable
materials arising from demolitions.
PRICING RATES
E The tenderer shall include for all costs in executing the whole of
the works, including transport, replacing damaged items, fixing,
all to comply with the said Conditions of Contract.
Carried to Collection 50,000.00
PP/5 Particular Preliminaries
ITEM DESCRIPTION Kshs. Cts
URGENCY OF THE WORKS
A The Contractor is notified that these “works are urgent” and
should be completed within the period stated in these Particular
Preliminaries.The Contractor shall allow in this tender for any
costs he deems that he/she may incur by having to complete the
works within the stipulated contract period.
PAYMENT FOR MATERIALS ON SITE
B All materials for incorporation in the works must be stored on site
before payment is effected, unless specifically exempted by the
Project Manager. This is to include materials of the Contractor,
nominated sub-Contractors and nominated suppliers.
EXISTING SERVICES
C Prior to the commencement of any work, the Contractor is to
ascertain from the relevant authority the exact position, depth and
level of all existing services in the area and he/she shall make
whatever provisions which may be required by the authorities
concerned for the support, maintenance and protection of such
services.
EXISTING BUILDINGS AND SERVICES
D Special precautions shall be required throughout the contract
period to avoid damage to the existing building, cables, drains
and other services and the whole site in general.The Contractor
shall allow for making good any damages arising from his actions
during execution of this contract at his own expense.
Carried to Collection
PP/6 Particular Preliminaries
ITEM DESCRIPTION Kshs. Cts
TENDER DOCUMENTS
A Tender documents are as listed in Clause 2.1 of the Instruction to
Tenderer’s Page 7
DELIVERY OF TENDER
B Tenders and all documents in connection therewith, as specified
above must be delivered in the addressed envelope which should
be properly sealed and deposited at the offices as specified in the
letter accompanying these documents or as indicated in the
advertisement.
Tenders will be opened at the time specified in the letter
accompanying these Tender Documents or as indicated in the
advertisement. Tenders delivered/received later than the above
time will not be opened.
VALUE ADDED TAX
C The bidder should include 16% V.A.T. in his rates and not in
the MAIN SUMMARY PAGE. The tenderer is advised that in
accordance with the Finance Act 2014 withholding VAT was re-
introduced at a rate of 6% with effect from 19th September, 2014
Carried to collection
PP/7 Particular Preliminaries
ITEM DESCRIPTION Kshs. Cts
PROJECT MANAGEMENT AND CONTRACT
ADMINISTRATION EXPENSES
A Allow a Provisional Sum of Kenya Shillings Three Hundred
Thousand (300,000.00)only for Subsistence Allowances for the
Project Management Team for the entire Duration of the Contract.
SUM 300,000.00
B Allow a percentage sum for the contractors administrative costs
and profits for the above
…...
% 30,000.00
Carried to collection 330,000.00
PP/8 Particular Preliminaries
ITEM DESCRIPTION Kshs. Cts
PARTICULARS OF INSERTIONS TO BE MADE
IN APPENDIX TO CONTRACT AGREEMENT
The following are the insertions to be made in the appendix to the
Contract Agreement
Period of Final Measurement 3 Months from
Practical Completion
Defects Liability Period 6 Months from
Practical Completion
Date for Possession To be agreed with the
Project Manager
Date for Completion 6 months from date
of Possession
Liquidated and Ascertained Damages at a rate of Kshs30,000.00
Per week or part thereof
Period of Iterim Certificates Monthly
Period of Honouring Certificates 30 Days
Percentage of Certified Value Retained 10%
Limit of Retention Fund 10%
Carried to Collection
PP/9 Particular Preliminaries
ITEM DESCRIPTION Kshs. Cts
COLLECTION
Brought forward from page PP/1 -
Brought forward from page PP/2 -
Brought forward from page PP/3 -
Brought forward from page PP/4 150,000.00
Brought forward from page PP/5 50,000.00
Brought forward from page PP/6 -
Brought forward from page PP/7 -
Brought forward from page PP/8 330,000.00
Brought forward from page PP/9
PARTICULAR PRELIMINARIES CARRIED TO MAIN
SUMMARY 530,000.00
PP/10 Particular Preliminaries
ITEM DESCRIPTION KSHS CTS
GENERAL PRELIMINARIES
PRICING OF ITEMS OF PRELIMINARIES AND PREAMBLES
A. Prices will be inserted against items of Preliminaries in the Contractor's
priced Bills of Quantities and Specification.
The Contractor shall be deemed to have included in his prices or rates for the
various items in the Bills of Quantities or Specification for all costs involved
in complying with all the requirements for the proper execution of the whole
of the works in the Contract.
ABBREVIATIONS
B. Throughout these Bills, units of measurement and terms are abbreviated and
shall be interpreted as follows:-
C.M. Shall mean cubic metre
S.M. Shall mean square metre
L.M. Shall mean linear metre
MM Shall mean Millimetre
Kg. Shall mean Kilogramme
No. Shall mean Number
Prs. Shall mean Pairs
B.S. Shall mean the British Standard Specification
Published by theBritish Standards Institution, 2 Park Street, London W.I.,
England.
Ditto Shall mean the whole of the preceding description except as qualified
in the description in which it occurs.
m.s. Shall mean measured separately.
a.b.d Shall mean as before described.
Carried to collection
GP/1 General Preliminaries
ITEM DESCRIPTION KSHS CTS
EXCEPTION TO THE STANDARD METHOD OF MEASUREMENT
A. Attendance ; Clause B19(a) of the Standard Method of Measurement is
deleted and the following clause is substituted:-
Attendance on nominated Sub-Contractors shall be given as an item in each
case shall be deemed to include: allowing use of standing scaffolding, mess
rooms, sanitary accommodation and welfare facilities; provision of special
scaffolding where necessary;providing space for office accommodation and
for storage of plant and materials;providing light and water for their work:
clearing away rubbish; unloading checking and hoisting: providing electric
power and removing and replacing duct covers, pipe casings and the like
necessary for the execution and testing of Sub- Contractors' work and being
responsible for the accuracy of the same.
Fix Only:-
"Fix Only" shall mean take delivery at nearest railway station (Unless
otherwise stated), pay all demurrage charges, load and transport to site where
necessary, unload, store, unpack, assemble as necessary, distribute to position,
hoist and fix only.
FORM OF CONTRACT
D The Form of Contract shall be as stipulated in the Republic of Kenya's
Standard Tender Document for Procurement of Building Works(2006 Edition)
included herein The Conditions of Contract are also included herein
Conditions of Contract These are numbered from 1 to 37 as set out in pages
16 to 36 of these tender documents.Particulars of insertions to be made in the
Appendix to the Contract Agreement will be found in the Particular
Preliminaries part of these Bills of Quantities
PERFORMANCE BOND.
E. The Contractor shall find and submit on the Form of Tender an approved
Bank and who will be willing to be bound the Government in and amount
equal to five per cent (5%) of the Contract amount for the due performances
of the Contract up to the date of completion as certified by the PROJECT
MANAGER and who will when and if called upon, sign a Bond to that effect
on the relevant standard form included herein. (without the addition of any
limitations) on the same day as the Contract Agreement is signed, by the
Government, the Contractor shall furnish within seven days another Surety to
the approval of the Government.
50,000.00
Carried to collection 50,000.00
GP/2 General Preliminaries
ITEM DESCRIPTION KSHS CTS
PLANT, TOOLS AND VEHICLES
A. Allow for providing all scaffolding, plant, tools and vehicles required for the
worksexcept in so far as may be stated otherwise herein and except for such
items specifically and only required for the use of nominated Sub-Contractors
as described herein. No timber used for scaffolding, formwork or temporary
works of any kind shall be used afterwards in the permanent work.
TRANSPORT.
B. Allow for transport of workmen, materials, etc., to and from the site at such
hours and by such routes as may be permitted by the competent authorities.
MATERIALS AND WORKMANSHIP.
C. All materials and workmanship used in the execution of the work shall be of
the best quality and description unless otherwise stated. The Contractor shall
order all materialsto be obtained from overseas immediately after the Contract
is signed and shall also order materials to be obtained from local sources as
early as necessary to ensure that they are onsite when required for use in the
works. The Bills of Quantities shall not be used for the purpose of ordering
materials.
SIGN FOR MATERIALS SUPPLIED.
D. The Contractor will be required to sign a receipt for all articles and materials
supplied by the PROJECT MANAGER at the time of taking deliver thereof, as
having received them in good order and condition, and will thereafter be
responsible for any loss or damage and for replacements of any such loss or
damage with articles and/or materials which will be supplied by the PROJECT
MANAGER at the current market prices including Customs Duty and V.A.T.,
all at the Contractor's own cost and expense, to the satisfaction of the
PROJECT MANAGER
STORAGE OF MATERIALS
E. The Contractor shall provide at his own risk and cost where directed on the
site weather proof lock-up sheds and make good damaged or disturbed
surfaces upon completion to the satisfaction of the PROJECT MANAGER
Nominated Sub-Contractors are to be made liable for the cost of any storage
accommodation provided especially for their use.
Carried to collection -
GP/3 General Preliminaries
ITEM DESCRIPTION KSHS CTS
SAMPLES
A. The Contractor shall furnish at his own cost any samples of materials or workmanship
including concrete test cubes required for the works that may be called for by the
PROJECT MANAGER for his approval until such samples are approved by the
PROJECT MANAGER and the PROJECT MANAGER, may reject any materials or
workmanship not in his opinion to be up to approved samples. The PROJECT
MANAGER shall arrange for the testing of such materials as he may at his discretion
deem desirable, but the testing shall be made at the expense of the Contractor and not
at the expense of the PROJECT MANAGER. The Contractor shall pay for the testing
in accordance with the current scale of testing charges laid down by the State
Department of Public Works, Ministry of Land, Housing and Urban Development.
The procedure for submitting samples of materials for testing and the method
of marking for identification shall be as laid down by the PROJECT
MANAGER The Contractor shall allow in his tender for such samples and
tests except those in connection with nominated sub-contractors' work.
GOVERNMENT ACTS REGARDING WORKPEOPLE ETC.
B. Allow for complying with all Government Acts, Orders and Regulations in
connection with the employment of Labour and other matters related to the
execution of the works. In particular the Contractor's attention is drawn to the
provisions of the Factory Act 1950 and his tender must include for all costs
arising or resulting from compliance with any Act, Order or Regulation
relating to Insurances, pensions and holidays for workpeople or so the safety,
health and welfare of the workpeople. The Contractor must make himself fully
acquainted with current Acts and Regulations,including Police Regulations
regarding the movement, housing, security and control of labour, labour camps
, passes for transport, etc. It is most important that the Contractor, before
tendering, shall obtain from the relevant Authority the fullest information
regarding all such regulations and/or restrictions which may affect the
information regarding all such regulations and/or restrictions which may affect
the organisation of the works, supply and control of labour, etc., and allow
accordingly in his tender.
No claim in respect of want of knowledge in this connection will be
entertained.
SECURITY OF WORKS ETC.
C. The Contractor shall be entirely responsible for the security of all the works
stores,materials, plant, personnel, etc., both his own and sub-contractors' and
must provide all necessary watching, lighting and other precautions as
necessary to ensure security against theft, loss or damage and the protection of
the public.
Carried to collection -
GP/4 General Preliminaries
ITEM DESCRIPTION KSHS CTS
PUBLIC AND PRIVATE ROADS.
A. Maintain as required throughout the execution of the works and make good
any damage to public or private roads arising from or consequent upon the
execution of the works to the satisfaction of the local and other competent
authority and the PROJECT MANAGER
EXISTING PROPERTY.
B. The Contractor shall take every precaution to avoid damage to all existing
property including roads, cables, drains and other services and he will be held
responsible for and shall make good all such damage arising from the
execution of this contract at his own expense to the satisfaction of the
PROJECT MANAGER
VISIT SITE AND EXAMINE DRAWINGS.
C. The Contractor is recommended to examine the drawings and visit the site the
location of which is described in the Particular Preliminaries hereof. He shall
be deemed to have acquainted himself therewith as to its nature, position,
means of access or any other matter which, may affect his tender. No claim
arising from his failure to comply with this recommendation will be
considered.
ACCESS TO SITE AND TEMPORARY ROADS.
D. Means of access to the Site shall be agreed with the PROJECT MANAGER
prior to commencement of the work and Contractor must allow for building
any necessary temporary access roads for the transport of the materials, plant
and workmen as may be required for the complete execution of the works
including the provision of temporary culverts, crossings, bridges, or any other
means of gaining access to the Site. Upon completion of the works, the
Contractor shall remove such temporary access roads; temporary culverts,
bridges, etc., and make good and reinstate all works and surfaces disturbed to
the satisfaction of the PROJECT MANAGER
AREA TO BE OCCUPIED BY THE CONTRACTOR
E. The area of the site which may be occupied by the Contractor for use of
storage and for the purpose of erecting workshops, etc., shall be defined on
site by the PROJECT MANAGER
Carried to collection -
GP/5 General Preliminaries
ITEM DESCRIPTION KSHS CTS
OFFICE ETC. FOR THE PROJECT MANAGER
A. The Contractor shall provide, erect and maintain where directed on site and afterwards
dismantle the site office of the type noted in the Particular Preliminaries, complete with
Furniture. He shall also provide a strong metal trunk complete with strong hasp and
staple fastening and two keys. He shall provide, erect and maintain a lock-up type
water or bucket closet for the sole use of the PROJECT MANAGER including making
temporary connections to the drain where applicable to the satisfaction of Government
and shall provide services of cleaner and pay all conservancy charges and keep both
office and closet in a clean and sanitary condition from commencement to the
completion of the works and dismantle and make good disturbed surfaces. The office
and closet shall be completed before the Contractor is permitted to commence the
works. The Contractor shall make available on the Site as and when required by the
"PROJECT MANAGER" a modern and accurate level together with levelling staff,
ranging rods and 50 metre metallic or linen tape.
150,000.00
WATER AND ELECTRICITY SUPPLY FOR THE WORKS
B. The Contractor shall provide at his own risk and cost all necessary water,
electric light and power required for use in the works. The Contractor must
make his own arrangements for connection to the nearest suitable water main
and for metering the water used. He must also provide temporary tanks and
meters as required at his own cost and clear away when no longer required
and make good on completion to the entire satisfaction of the PROJECT
MANAGER . The Contractor shall pay all charges in connection herewith. No
guarantee is given or implied that sufficient water will be available from mains
and the Contractor must make his own arrangements for augmenting this
supply at his own cost. Nominated Sub--contractors are to be made liable for
the cost of any water or electric current used and for any installation provided
especially for their own use.
50,000.00
SANITATION OF THE WORKS
C. The Sanitation of the works shall be arranged and maintained by the
Contractor to the satisfaction of the Government and/or Local Authorities,
Labour Department and the PROJECT MANAGER
50,000.00
SUPERVISION AND WORKING HOURS
D. The works shall be executed under the direction and to the entire satisfaction
in all respects of the PROJECT MANAGER who shall at all times during
normal working hours have access to the works and to the yards and
workshops of the Contractor and sub-Contractors or other places where work
is being prepared for the contract.
PROVISIONAL SUMS.
E. The term "Provisional Sum" wherever used in these Bills of Quantities shall
have the meaning stated in Section A item A7(i) of the Standard Method of
Measurement.Such sums are net and no addition shall be made to them for
profit.
Carried to collection 250,000.00
GP/6 General Preliminaries
ITEM DESCRIPTION KSHS CTS
PRIME COST (OR P.C.) SUMS.
A. The term "Prime Cost Sum" or "P.C. Sum" wherever used in these Bills of
Quantities shall have the meaning stated in Section A item A7 (ii) of the
Standard Method of Measurement . Persons or firms nominated by the
PROJECT MANAGER to execute work or to provide and fix materials or
goods are described herein as Nominated Sub-Contractors.Persons or firms so
nominated to supply goods or materials are described herein as Nominated
Suppliers.
PROGRESS CHART.
B. The Contractor shall provide within two weeks of Possession of Site and in
agreement with the PROJECT MANAGER a Progress Chart for the whole of
the works including the works of Nominated Sub-Contractors ; one copy to be
handed to the PROJECT MANAGER and a further copy to be retained on
Site. Progress to be recorded and chart to be amended as necessary as the work
proceeds.
ADJUSTMENT OF P.C. SUMS.
C. In the final account all P.C. Sums shall be deducted and the amount properly
expended upon the PROJECT MANAGER'S order in respect of each of them
added to the Contract sum. The Contractor shall produce to the PROJECT
MANAGER such quotations, invoices or bills, properly receipted, as may be
necessary to show the actual details of the sums paid by the Contractor. Items
of profit upon P.C. Sums shall be adjusted in the final account pro-rata to the
amount paid. Items of "attendance" (as previously described) following P.C.
Sums shall be adjusted pro-rata to the physical extent of the work executed
(not pro-rata to the amount paid) and this shall apply even though the
Contractor's priced Bill shows a percentage in the rate column in respect of
them. Should the Contractor be permitted to tender and his tender be accepted
of any work for which a P.C. Sum is included in these Bill of Quantities profit
and attendance will be allowed at the same rate as it would be if the work
were executed by a Nominated Sub-Contractor.
Carried to collection -
GP/7 General Preliminaries
ITEM DESCRIPTION KSHS CTS
ADJUSTMENT OF PROVISIONAL SUMS.
A. In the final account all Provisional Sums shall be deducted and the value of
the work properly executed in respect of them upon the PROJECT
MANAGER's order added to the Contract Sum. Such work shall be valued ,
but should any part of the work be executed by a Nominated Sub-Contractor,
the value of such work or articles for the work to be supplied by a Nominated
Supplier, the value of such work or articles shall be treated as a P.C. Sum and
profit and attendance comparable to that contained in the priced Bills of
Quantities for similar items added.
NOMINATED SUB-CONTRACTORS
B. When any work is ordered by the PROJECT MANAGER to be executed by
nominated sub-contractors, the Contractor shall enter into sub-contracts and
shall thereafter be responsible for such sub-contractors in every respect. Unless
otherwise described the Contractor is to provide for such Sub-Contractors any
or all of the facilities described in these Preliminaries. The Contractor should
price for these with the nominated Sub-contract Contractor's work concerned
in the P.C. Sums under the description "add for Attendance".
DIRECT CONTRACTS
C. Notwithstanding the foregoing conditions, the Government reserves the right
to place a "Direct Contract" for any goods or services required in the works
which are covered by a P.C. Sum in the Bills of Quantities and to pay for the
same direct. In any such instances, profit relative to the P.C. Sum in the priced
Bills of Quantities will be adjusted as described for P.C. Sums is allowed.
ATTENDANCE UPON OTHER TRADESMEN, ETC.
D. The Contractor shall allow for the attendance of trade upon trade and shall
afford any tradesmen or other persons employed for the execution of any work
not included in this Contract every facility for carrying out their work and also
for use of his ordinary scaffolding. The Contractor, however, shall not be
required to erect any special scaffolding for them. The Contractor shall
perform such cutting away for and making good after the work of such
tradesmen or persons as may be ordered by the PROJECT MANAGER and
the work will be measured and paid for to the extent executed at rates
provided in these Bills.
Carried to collection -
GP/8 General Preliminaries
ITEM DESCRIPTION KSHS CTS
INSURANCE
A. The Contractor shall insure as required in Conditions No. 30 of the
Conditions of Contract. No payment on account of the work executed will be
made to the Contractor until he has satisfied the PROJECT MANAGER either
by production of an Insurance Policy or and Insurance Certificate that the
provision of the foregoing Insurance Clauses have been complied with in all
respects. Thereafter the PROJECT MANAGER shall from time to time
ascertain that premiums are duly paid up by the Contractor who shall if called
upon to do so, produce the receipted premium renewals for the PROJECT
MANAGER's inspection.
PROVISIONAL WORK
B. All work described as "Provisional" in these Bills of Quantities is subject to
remeasurement in order to ascertain the actual quantity executed for which
payment will be made. All "Provisional" and other work liable to adjustment
under this Contract shall left uncovered for a reasonable time to allow all
measurements needed for such adjustment to be taken by the PROJECT
MANAGER Immediately the work is ready for measuring, the Contractor
shall give notice to the PROJECT MANAGER. If the Contractor makes
default in these respects he shall if the PROJECT MANAGER so directs
uncover the work to enable all measurements to be taken and afterwards
reinstate at his own expense.
ALTERATIONS TO BILLS, PRICING, ETC.
C. Any unauthorised alteration or qualification made to the text of the Bills of
Quantities may cause the Tender to be disqualified and will in any case be
ignored. The Contractor shall be deemed to have made allowance in his prices
generally to cover any items against which no price has been inserted in the
priced Bills of Quantities.All items of measured work shall be priced in detail
and the Tenders containing Lump Sums to cover trades or groups of work
must be broken down to show the price of each item before they will be
accepted.
BLASTING OPERATIONS
D. Blasting will only be allowed with the express permission of the PROJECT
MANAGER in writing. All blasting operations shall be carried out at the
Contractor's sole risk and cost in accordance with any Government regulations
in force for the time being, and any special regulations laid down by the
PROJECT MANAGER governing the use and storage of explosives.
Carried to collection -
GP/9 General Preliminaries
ITEM DESCRIPTION KSHS CTS
MATERIALS ARISING FROM EXCAVATIONS
A. Materials of any kind obtained from the excavations shall be the property of
the Government. Unless the PROJECT MANAGER directs otherwise such
materials shall be dealt with as provided in the Contract. Such materials shall
only be used in the works, in substitution of materials which the Contractor
would otherwise have had to supply with the written permission of the
PROJECT MANAGER Should such permission be given, the Contractor shall
make due allowance for the value of the materials so used at a price to be
agreed.
PROTECTION OF THE WORKS.
B. Provide protection of the whole of the works contained in the Bills of
Quantities,including casing , casing up, covering or such other means as may
be necessary to avoid damage to the satisfaction of the PROJECT MANAGER
and remove such protection when no longer required and make good any
damage which may nevertheless have been done at completion free of cost to
the Government.
REMOVAL OF RUBBISH ETC.
C. Removal of rubbish and debris from the Buildings and site as it accumulates
and at the completion of the works and remove all plant, scaffolding and
unused materials at completion.
WORKS TO BE DELIVERED UP CLEAN
D. Clean and flush all gutters, rainwater and waste pipes, manholes and drains,
wash (except where such treatment might cause damage) and clean all floors,
sanitary fittings,glass inside and outside and any other parts of the works and
remove all marks,blemishes, stains and defects from joinery, fittings and
decorated surfaces generally,polish door furniture and bright parts of
metalwork and leave the whole of the buildings watertight, clean, perfect and
fit for occupation to the approval of the PROJECT MANAGER
Carried to collection -
GP/10 General Preliminaries
ITEM DESCRIPTION KSHS CTS
GENERAL SPECIFICATION.
A. For the full description of materials and workmanship, method of execution of
the work and notes for pricing, the Contractor is referred to the Ministry of
Roads and Public Works and Housing General Specification dated 1976 or
any subsequent revision thereof which is issued as a separate document, and
which shall be allowed in all respects unless it conflicts with the General
Preliminaries, Trade Preambles or other items in these Bills of Quantities.
TRAINING LEVY
B. The Contractor's attention is drawn to National Industrial Training Authority
Act CAp 237, which requires payment by the Contractor of a Training Levy at
the rate of 50.00 per employee per month.
MATERIALS ON SITE
C. All materials for incorporation in the works must be stored on or adjacent to the site
before payment is effected unless specifically exempted by the PROJECT MANAGER.
This includes the materials of the Main Contractor, Nominated Sub-Contractors and
Nominated Suppliers.
HOARDING
D. The contractor shall enclose the site with hoarding with openings and gates as required.
The hoarding shall be 2500mm high constructed with timbers to approval and covered
with new galvanised iron corrugated sheets painted to approval allow 100 metres long
(Provisional)
50,000.00
CONTRACTOR'S SUPERINTENDENCE/SITE AGENT
E. The Contractor shall constantly keep on the works a literate English speaking
Agent or Representative, competent and experienced in the kind of work
involved who shall give his whole experience in the kind of work involved
and shall give his whole time to the superintendence of the works. Such Agent
or Representative shall receive on behalf of the Contractor all directions and
instructions from the Project Manager and such directions shall be deemed to
have been given to the Contractor in accordance with the Conditions of
Contract.
Carried to Collection 50,000.00
GP/11 General Preliminaries
ITEM DESCRIPTION KSHS CTS
COLLECTION
Brought Forward From Page GP/1 -
Brought Forward From Page GP/2 50,000.00
Brought Forward From Page GP/3 50,000.00
Brought Forward From Page GP/4 -
Brought Forward From Page GP/5 -
Brought Forward From Page GP/6 -
Brought Forward From Page GP/7 250,000.00
Brought Forward From Page GP/8 -
Brought Forward From Page GP/9 -
Brought Forward From Page GP/10 -
Brought Forward From Page GP/11 50,000.00
TOTAL FOR GENERAL PRELIMINARIES
CARRIED TO GRAND SUMMARY 400,000.00
GP/12 General Preliminaries
PN/1
PREAMBLES AND PRICING NOTES
A. GENERALLY
All work to be carried out in accordance with the Ministry of Public Works
General Specifications for Building Works issued in 1976 or as qualified or
amended below.
B. MANUFACTURERS’ NAMES
Manufacturers’ names and catalogue references are given for guidance to
quality and standard only. Alternative manufacturer of equal quality will be
accepted at the discretion of the Project Manager.
C.
All precast concrete blocks shall be manufactured by the methods and to the
sizes specified in the Ministry of Public Works “Specification for Metric
Sized Concrete Blocks for Building (1972)”
Walling of 100 mm thickness or under shall be reinforced with hoop iron
every alternate course.
Prices for walling must allow for all costs in preparing, packing and sending
sample blocks for testing as and when required by the Project Manager.
D. CARPENTRY
The grading rules for cypress shall be the same for podocarpus and all timber
used for structural work shall be select (second grade).
All structural timber must conform to the minimum requirements for moisture
content and preservative treatment and timber prices must allow for preparing,
packing and sending samples for testing when required.
Prices must also include for all nails and fasteners.
PN/2
A. JOINERY
Cypress for joinery shall be second grade in accordance with the latest grading
rules of the Kenya Government.
Where Mahogany is specified, this refers to prime grade only. The Contractor
may with the approval of the Project Manager; use either Msharagi or Mvuli
in lieu of Mahogany but such approval will be given only in the case of
shortages of the hardwoods specified.
Plugging shall be carried out by drilling walling or concrete with masonry
drill and filling with propriety plugs of the correct sizes. Cutting with hammer
and chisel will not be allowed.
Prices for joinery must include for pencil rounded arises, protection against
damage, nails, screws, framing and bedding in cement mortar as required.
Sizes given for joinery items are nominal sizes and exact dimensions of doors,
etc, must be ascertained on site.
B. IRONMONGERY
Ironmongery shall be specified in the Bills of Quantities or equal and
approved.
Prices must include for removing and re-fixing during and after painting,
labeling all keys, and for fixing to hardwood, softwood, concrete or
blockwork.
Catalogue references given for ironmongery are for purposes of indicating
quality and size of item(s). Should the Contractor wish to substitute the
specified item(s) with others of equal manufacture, he must inform the Project
Manager and obtain approval in writing.
C. STRUCTURAL STEELWORK
All structural steelwork shall comply with the Ministry of Public Works
“Structural Steelwork Specification (1973) and shall be executed by an
approved Sub-contractor.
PN/3
A. PLASTERWORK AND OTHER FINISHES
All finishings shall be as described in the general specifications and in these
Bills of Quantities.
Prices for pavings are to include for brushing concrete clean, wetting and
coating with cement and sand grout 1:1.
Rates for glazed wall tiling are to include for a 12 mm cement and sand (1:4)
backing screed unless otherwise specified in these Bills of Quantities.
B. GLAZING
Where polished plate glass is specified, this refers to general glazing quality.
Prices for glazing shall include for priming of rebates before placing putty.
The Contractor will be responsible for replacing any broken or scratched glass
and handing over in perfect condition.
C. PAINTING
Painting shall be applied in accordance with the manufacturers’ instructions.
Prices for painting are to include for scaffolding, preparatory work, priming
coats, protection of other works and for cleaning up on completion. Prices for
painting on galvanized metal are to include for mordant solution as necessary.
2 BEDROOM TWIN STAFF HOUSE
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
TWIN Two Bedroom Unit
ELEMENT NO.1
SUBSTRUCTURES
(ALL PROVISIONAL)
Site clearance
A Clear site of works of shrubs, bush and small trees, grub up roots
and burn debris
130 SM
B Destroy termite nests within site of works, take out and destroy
queens, impregnate holes and tunnels with insecticide and fill
voids with approved material
130 SM
Excavate in soil including maintaining and supporting sides
and keeping free from water, mud and fallen objects
C Excavate in bulk,commencing from ground level and not
exceeding 1.5m deep.
205 CM
D Ditto but for strip foundation 18 CM
E Ditto but for column bases 5 CM
Disposal
F Backfilling around foundations 16 CM
G Load and cart away surplus spoil to a city council dump site 185 CM
Total Carried to Collection Page 04
SH/1
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
Imported filling
A Approved hardcore filling to make up levels 165 CM
B Compact surface of existing hardcore and blind to receive
concrete
130 SM
Quarry dust blinding
C 50mm thick,levelled and compacted. 130 SM
Damp proof membrane
D 1000 gauge polythene laid under surface beds 130 SM
Anti-termite treatment
E Chemical anti-termite treatment executed by an approved
specialist under a ten year guarantee to surfaces of hardcore
130 SM
Plain concrete 1:4:8
F Blinding under foundations and bases, thickness 50mm. 65 SM
Vibrated reinforced concrete class 20
G Foundation 14 CM
H Column bases 6 CM
K Beds, thickness 150mm 130 SM
L Columns 2 CM
Total Carried to Collection Page 04
SH/2
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
Reinforcement (all provisional)
High yield deformed steel bar reinforcement to BS4461
A Assorted diameters 2420 Kg
Steel mesh fabric reinforcement to BS 4483
B Layer of mesh fabric reinforcement laid in slab or bed with
200mm side and end laps (measured net- no allowance made for
laps) Ref: A142 weighing 2.22kg per square metre
130 SM
Formwork
C Sides of foundations, bases, etc 40 SM
D Sides of columns 12 SM
E Edges of beds, etc 75-150mm high 45 LM
Load bearing natural stone rough dressed natural walling in
cement and sand mortar
F Walling thickness 200mm 145 SM
Total Carried to Collection Page 04
SH/3
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
Bituminous felt damp proof courses laid on and including
levelling screed of cement mortar
A In walling, width 200mm 72 LM
B In walling, width 150mm 15 LM
Cement and sand (1:4) rendering
C Rendering to concrete surfaces finished with a steel float,
thickness 20mm
18 SM
Prepare and apply three coats bituminous paint
D Rendered surfaces externally 18 SM
Total Carried to Collection Below
Collection
Brought forward from page 01
Brought forward from page 02
Brought forward from page 03
Brought down from above
Total of Element 01 Carried to Summary
SH/4
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
ELEMENT NO. 2
R.C. SUPERSTRUCTURE
Vibrated reinforced concrete class 20
A Beams 4 CM
B Columns 1 CM
Reinforcement
High yield deformed steel bar reinforcement to BS 4461
C Assorted diameter 650 Kg
Formwork
D Sides of columns 25 SM
E Sides and soffits of beams 60 SM
Total of Element 02 Carried to Summary
SH/5
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
ELEMENT NO. 3
SUPERSTRUCTURE WALLING
EXTERNAL
Approved load bearing fine chiselled, zero joint, dressed
and rubbed stone walling in cement and sand mortar
A Walling, thickness 200mm 150 SM
INTERNAL
Approved load bearing machine dressed stone walling in
cement and sand mortor
B Walling, thickness 200mm 72 SM
C Walling, thickness 150mm 28 SM
Total of Element 03 Carried to Summary
SH/6
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
ELEMENT NO. 4
ROOF CONSTRUCTION, COVERING AND RAINWATER
DISPOSAL
ROOF CONSTRUCTION
Wrought cypress treated as described and with a moisture
content not exceeding 12%
A Rafters, size 150x50mm 85 LM
B Purlins, size 100x50mm 145 LM
C Valley rafters, size 150x50mm 91 LM
D Hip rafters, size 150x50mm 36 LM
E Ridge boards, size 225x25 36 LM
F Jack rafters, size 150x50mm 56 LM
G King post, size 150x50mm 18 LM
H Tie beam, size 150x50mm 96 LM
G Fascia board, size 225x25mm 66 LM
J Wall plates bolted(bolts and holes included) size, 100x50mm 65 LM
K Struts and ties, size 100x50mm 110 L.M
ROOF COVERING
Galvanised Corrugated Iron Sheets.
L 11-3 pre-painted sheets as `DUMU ZAS` or other equal and
approved size 3000mm by 750mm with end and side laps as
recommended by manufacturer.
221 SM
Total Carried to Collection Page 9
SH/7
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
RAINWATER DISPOSAL
24 gauge light pressed galvanised mild steel purpose made
ready primed box gutters jointed with mastic and fixed to
fascia with brackets to BS 1091
A Size 200x150mm 46 LM
B Extra for outlet in box gutter, diameter 100mm 4 No
C Extra for bend 4 No.
D Extra for stopped end 4 No.
24 gauge light pressed galvanised mild steel purpose made
ready primed down pipes jointed with mastic and fixed to
walls with brackets to BS1091
E Diameter 100mm 12 LM
F Extra for swanneck offset in pipe diameter 4 No
G Extra for shoe in pipe diameter 4 No
24 gauge galvanised mild steel sheet
H As flashing in hips, girth 600mm 23 LM
Total Carried to Collection Page 9
SH/8
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
Testing
A Allow for testing the whole of the rainwater disposal installation
to the satisfaction of the Architect and for replacing any
defective work free of charge.
ITEM
Total Carried to Collection Below
Collection
Brought forward from page 7
Brought forward from page 8
Brought down from above
Total of Element 04 Carried to Summary
SH/9
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
ELEMENT NO. 5:
WINDOWS
Precast concrete trimming finished fair on all exposed faces
A Cills, size 300x75mm 20 LM
Pelmet boxes in Wrought Cypress.
B Window boards with one labour plugged, size 125x25mm. 20 LM
C Pelmet fascia, size 150x25mm 20 LM
D Pelmet top, size 125x25mm 20 LM
E Boxed end of pelmet, size 150x125x25mm 24 No.
F Bearer plugged, size 50x50mm 20 LM
G Quadrant plugged, diameter 15mm 20 LM
Curtain tracks
H Brass "H" section curtain track with gliders (one per 100mm of
track), end stops and brackets screwed at 600mm centers
20 LM
Total Carried to Collection Page 11
SH/10
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
Purpose made small panel mild steel ready primed casement
window to schedule with pressed steel ventilating hood and
16mm square bar burglar proofing in openings and polished
brass window ironmongery as supplied by Kensmetal
Industries Ltd. and fixed to m
A Window overall size,1500x1500mm 10 No.
B Window overall size,800x600mm 6 No.
Clear sheet glass
C 4mm glass and glazing to metal with putty in panes not
exceeding 0.1 square meter
16 SM
Obscure sheet glass
D 3mm glass and glazing to metal with putty in panes not
exceeding 0.1 square meter
1 SM
Total Carried to Collection Below
Collection
Brought forward from page 10
Brought down from above
Total of Element 05 Carried to Summary
SH/11
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
ELEMENT NO. 6:
DOORS
INTERNAL
Doors, frames and finishing in wrought cypress.
A 45 mm solid core flush door faced both sides with 3mm plywood
veneered and hardwood lipped all round, size 900 x
2100mm.Including fanlight 900×600mm.
10 No.
B Frame to detail size, 150x50mm 45 LM
C Ditto,mullion with 2no. Labour. 10 LM
D Architrave to detail size, 45x25mm 44 LM
E Quadrant bead, diameter 15mm 44 LM
F Beading to detail size, 10x10mm 44 L.M
METAL DOORS(EXTERNAL DOORS)
Standard section purpose made heavy duty sheet metal door
in 200 x 250mm high panels complete with all requisite
frame, sub-frames, mullions, transomes, fixing lugs cast on,
1 1/2 pairs heavy duty pin type hinges associated door lock
and handles, 2 x 200mm wide x 16 gauge bottom plate,
including one coat red oxide primer before .
G Ditto but size 900x 2400mm high 4 NO
Total Carried to Collection Page 13
SH/12
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
Clear sheet glass
A 3mm glass and glazing to wood with beads (measured separately)
in panes exceeding 0.1 but not exceeding 0.5 square meters
2 SM
Sundries
B 10mm galvanised mild steel dowel 100mm long let into foot of
frame and grouted into mortice in floor
24 No.
C 25x1.6mm galvanised mild steel cramp 250mm girth once bent
twice drilled and screwed to back of frame and with fish tailed
end built into joints of walling.
72 No.
Ironmongery - supply and fix with matching screws
D 100mm pairs brass butt hinges 14 Prs
E Three lever mortice lock with polished brass lever furniture 10 No.
F Rubber door stop 10 No.
Total Carried to Collection Below
Collection
Brought forward from page 12
Brought down from above
Total of Element 06 Carried to Summary
SH/13
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
ELEMENT NO. 7:
EXTERNAL FINISHES
Keying;-
A Pointing/jointing horizontal joints. 130 SM
Cement and sand render 1:4;
B 20mm thick,wood floated. 56 S.M
Precast paving slabs
C Allow for preparing surfaces to receive paving floor finishes 25 SM
D 600 x 600 x 50mm thick PCC slabs on and including 50mm
sand bed jointed and pointed in cement sand 1:3 mortar
25 SM
Total of Element 07 Carried to Summary
SH/14
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
ELEMENT NO. 8:
INTERNAL FINISHES
FLOOR
Ceramic tiles (non-slip)
(Generally)
A Cement sand screed paving steel trowelled smooth 130 SM
B 250x250x8mm as manufactured by SAJ CERAMICS LTD. or
other approved coloured ceramic non-slip floor tiles bedded and
jointed in cement and sand 1:1 and pointed in coloured cement
grouting
130 SM
C Ditto; but 100mm high skirting 94 LM
WALL
Lime plaster
D Plaster to walls 330 SM
Wall tiling
H 250x250x8mm as manufactured by SAJ CERAMICS LTD. or
other approved glazed white wall tiles bedded in cement and
sand 1:1 and pointed in coloured cement grouting
54 SM
Total carried to collection page 16
SH/15
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
CEILING
Sawn cypress
A Brandering, size 50x50mm 380 LM
Chipboard ceiling board.
B 12mm thick. 130 SM
C Extra for forming trap door with cypress framing, size
600x600mm
2 NO
Wrought cypress.
D Moulded cornice plugged size, 100x50mm 94 LM
Carried down to collection
Collection
Brought forward from page 15
Brought down from above
Total of Element 08 Carried to Summary
SH/16
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
ELEMENT NO. 9:
JOINERY FITTINGS
Prime Costs Sums
Kitchen cabinet and Bedroom Wardrobe
A Provide for Kitchen cabinet and Bedroom wardrobe a Provisional
Sum of shillings Two Hundred Thousand
Item
Total of Element 09 Carried to Summary
SH/17
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
ELEMENT NO. 10
PAINTING & DECORATING
ROOF
Prepare prime and apply one undercoat and two finishing
coats of 1st quality supergloss paint to:-
A Timber surfaces of fascia and verge boards exceeding 200mm but
not exceeding 300mm girth
54 LM
Touch up primer and apply one undercoat and two
finishing coats of 1st quality supergloss paint to:-
B General surfaces of 100mm dia. downpipe 5 SM
C General surfaces of box gutter 12 SM
WINDOWS
Prepare and apply two undercoats stainer and two finishing
coats of varnish to:-
D Timber surfaces of pelmet boxes not exceeding 100mm girth 18 LM
E Ditto exceeding 100 but not exceeding 200mm girth. 18 LM
Touch up primer and apply one undercoat and two
finishing coats of 1st quality supergloss paint to:-
F General surfaces of windows and burglar bars (b.s.m). 36 SM
Total Carried to Collection Page 18
SH/18
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
DOORS
Prepare and apply two undercoats and two finishing coats
of gloss oil paint to:-
A General surfaces of external doors 22 SM
Prepare and apply one coat primer and two finishing coats
two finishing coats of gloss paint to:-
B General surfaces of internal doors 42 SM
C General surfaces of timber. 16 SM
D Surfaces not exceeding 100mm girth 54 LM
INTERNAL FINISHES
Prepare and apply one undercoat and two finishing coats of
1st quality silk vinyl paint to:-
E General plastered surfaces of walls 330 SM
Prepare and apply one coat primer and two finishing coats
two finishing coats of gloss paint to:-
F General surfaces of ceiling 130 SM
J Ditto,girth not exceeding 100mm. 94 LM
Total t collection Below
Collection
Brought forward from page 17
Brought forward from above
Total of Element 10 Carried to Summary
SH/19
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
Proposed health facility
SUMMARY
1 Substructure
2 Reinforced Concrete Superstructure
3 Superstructure Walling
4 Roof Construction, Covering & Rainwater Disposal
5 Windows
6 Doors
7 External Finishes
8 Internal Finishes
9 Joinery and Fittings
10 Painting and Decorating
TOTAL FOR TWIN TWO BEDROOM UNIT CARRIED TO
MAIN SUMMARY.
SH/20
EXTERNAL WORKS
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
Proposed Health Facility-External Works
ELEMENT NO.1
FENCING-
(ALL PROVISIONAL)
Post and Wire Fencing.
Post and wire fencing consisting of 50 x 50 x 4mm mild steel
angel posts at 3.0m centres and 16G barbed wire in seven
lines,stapled to post and tightly strained and 1800mm chain link.
A 1800mm high. 500 LM
B Extra over, for straining post with two struts 10 NO
C Extra over, for corner post with two struts 10 NO
Kayaba
Plant the following including providing all plants or seeds
and growing in nursery until of sufficient maturity to
transplant.
D Kayaba hedge planted at 600mm centres,in two rows. 500 LM
Maintain th e following until six months after practical
competion including replacing Kayaba which has dried
within three months of planting.
E Kayaba hedge. 500 LM
Total Carried to Summary
EW/1
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
ITEM DESCRIPTION QTY UNIT
Proposed Health Facility-External Works
ELEMENT NO. 2.
GATES.
Gates
A Mild steel ready primed gate in two equal openable leafs to detail
comprising mid rail, mullions, transoms, braces, upright and
curved top rail with approved cast iron arrow heads including
fixing to stone faced concrete columns, all ironmongery and acces1 NO
B Ditto pedestrian gate overall size 900 x 2700mm 1 NO
Total Carried to Summary
EW/2
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
ITEM DESCRIPTION QTY UNIT
Proposed Health Facility-External Works
ELEMENT NO. 3.
PIT LATRINES (2No.) & PLACENTA PIT
Site clearance
A Clear site of works of shrubs, bush and small trees, grub up roots
in live fence and burn debris to approval25 SM
Excavate in black cotton soil including maintaining and
supporting sides and keeping free from water, mud and
fallen objects
B For pits commencing at ground level not exceeding 1.5m 42 CM
C Ditto,placenta pit,but curved on plan 19 CM
D For pits commencing 1.5m not exceeding 3.0m 42 CM
E Ditto,placenta pit,but curved on plan 19 CM
F For pits commencing 3m not exceeding 4.5m 42 CM
G For pits commencing 4.5m not exceeding 6.0m 42 CM
H Extra over excavation for excavating in rock Class A 42 CM
I Trim and level bottom of excavations 34 SM
J Allow for keeping excavation free from water by any means ITEM
K Allow for maintaining sides of excavation by plunking and
struttingITEM
Disposal
L Load and spread on site surplus spoil as directed 122 CM
Damp proof course
M 100mm wide,hessian based. 17 LM
Total Carried to collection
EW/3
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
ITEM DESCRIPTION QTY UNIT
Proposed Health Facility-External Works
Pre-cast concrete cover slabs class 20 concrete double
reinforced both ways with 8mm diameter high tensile bars
to BS 4661.
A Size 5700×4300×125mm thick,with 4N0. 400×500mm holes in
slab.2 No.
B Size 2000mm diameter,125mm thick,with 1No. 300mm diameter
hole.1 No.
Slab covers.
C 300mm diameter,medium duty cast iron placenta pit
cover.Including concreting frame,greasing cover and easing.1 No.
Total Carried to collection
EW/4
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
ITEM DESCRIPTION QTY UNIT
Proposed Health Facility-External Works
Superstructure
Walling
Load bearing fine chiselled natural quarry stones in cement
sand mortar 1:4
A 100mm thick 79 SM
Roof
The following in wrot cypress treated as described,including
hoisting,straping and fixing approx 3.0m above ground level
with a moisture content not exceeding 12%.
B 150×50mm,rafter. 9 LM
C 150×50mm,wall plate. 13 LM
D 100×50mm,purlin. 14 LM
E 200×25mm,fascia. 15 LM
Roof covering
F 11-3 galvanised corrugated iron sheets with 75mm side and 50mm
end lap.11 SM
Rain water disposal
26 gauge light pressed galvanised mild steel purpose made
ready primed box gutter jointed in mastic and fixed to fascia
with brackets to BS 1091
G Size 200×150mm. 15 LM
H Extra for outlet in box gutter,100mm diameter. 1 No.
J Extra for bend 1 No.
K Extra for stopped end. 2 No.
Total Carried to collection
EW/5
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
ITEM DESCRIPTION QTY UNIT
Proposed Health Facility-External Works
26 gauge light pressed galvanised mild steel purpose made
ready primed down pipe jointed in mastic and fixed to wall
with brackets to BS 1091
A 100mm diameter. 3 LM
B Extra for swan neck 1 No.
C Extra for shoe. 1 No.
Doors
45mm thick semi-solid core,hardwood lipped all round and
faced on both sides with plywood,wrot cypress.
E Size 800×2100mm 4 No.
F 100×50mm,framing. 21 L.M
Supply and fix the folowing iron-mongery.
G 150mm long steel barrel bolt 4 No.
H 100mm,steel butt hinges. 6 Prs
J 8mm diameter,100mm long steel dowels. 12 No.
K 75×50mm,packing pieces. 24 Pcs
Finishes
Floor
Cement sand screed 1:4
L 32mm paving,wood floated. 12 SM
Total Carried to collection
EW/6
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
ITEM DESCRIPTION QTY UNIT
Proposed Health Facility-External Works
Walls
External
A Extra-over walling in keying horizontal joints 28 SM
Internal
B Cement sand plaster 1:4,20mm thick 52 SM
Painting and Decorating
Roof
Prepare and apply one undercoat primer and two finishing
coats 1st quality gloss paint
C 200-300mm girth. 15 LM
Doors
Prepare and apply one undercoat primer and two finishing
coats 1st quality gloss paint
D General surfaces. 14 SM
E 100-200mm girth. 20 LM
Walls
Prepare and apply one undercoat and two finishing coats 1st
quality gloss paint
F General surfaces. 52 SM
Total Carried to collection
EW/7
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
ITEM DESCRIPTION
Proposed Health Facility-External Works
Collection
Brought forward from page 3
Brought forward from page 4
Brought forward from page 5
Brought forward from page 6
Brought forward from page 7
Total Carried to summary
EW/8
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
ITEM DESCRIPTION
Proposed Health Facility-External Works
SUMMARY
1 Fencing
3 Gates
4 Pit latrines and placenta pit
TOTAL EXTERNAL WORKS CARRIED TO MAIN SUMMARY.
EW/9
PLUMBING & DRAINAGE
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�G�-�6
Kasei Health Center
Item Description Qty Unit Rate (Kshs) Amount (Kshs)
1 BEDROOM STAFF HOUSES (TWIN)SANITARY FITTINGS
Supply, deliver, install, test and commission the followingsanitary appliances complete with all the accessories includingall connections to the services, waste, jointing to water supplyoverflows, supports and all plugging and screwing to walls andfloors. Note:
(i) All sanitary fittings shall be in approved colour.(ii) The Model and Ref No. indicated is only a guide to thetype and quality of fittings.(iii) Equivalent and Approved models may be acceptable.
Close-Coupled Water Closet (WC)
A
Close-coupled WC suite ('S' or 'P'-trap) in approved colourcomplete with horizontal outlet to BS 3402 with 7.5 litrevalveless low level ceramic cistern and fittings includingsiphon, 15mm diameter side inlet ball valve, 20mm diameterside overflow, plastic flush bend, dual flush system, inletconnection, chrome-plated lever and heavy plastic seat andcover with metal top fixed (chrome plated) hinges. All to be asTwyfords “ADVENT” water closet or equal and approved.
2 No 40,000.00 80,000.00
Wash hand basin (WHB) - SemG-Pedestal
B
SemG-Pedestal wash hand basin size 575 x 500mm with onetap hole, 32mm diameter chrome plated waste, pedestal,chrome plated non-conculsive time delay press action pillar tapand heavy duty plastic bottle trap (32mm 'P' trap) with 75mmseal. To be asTwyfords "ADVENT 575" or equal andapproved.
2 No 25,000.00 50,000.00
Toilet roll holder
C
Toilet roll holder in vitreous china to BS 3402 in white colourof size 165x165mm and recessed into wall. Toilet roll holderto be as Twyfords “SEMI RECESSED & ORNAMENTAL’accessories Ref. No. VC 9808 WH
2 No 4,500.00 9,000.00
Robe Hook
DChrome plated robe hook mounted with concealed screws. Tobe as Ideal Standard or equal and approved. 2 No 1,500.00 3,000.00
142,000.00Sub-total c/f to Summary Page G-13
G-7
Kasei Health Center
Item Description Qty Unit Rate (Kshs) Amount (Kshs)
Mirrors
A
6mm thick polished plate glass silver backed mirror withbevelled edges, size 610 x 500mm, Plugged and screwed towall with 4No. chrome plated dome capped screws. Themirror shall rest against a layer of 5mm thick foam.
2 No 4,500.00 9,000.00
Flexible Tubing
B
15mm diameter x 300mm long flexible connectors completewith integral chrome plated angle valve for connecting thesanitary fitting to water supply. To be as Cobra or equal andapproved.
2 No 1,500.00 3,000.00
Single Bowl Single Drainer Kitchen Sink
C
Sinlge bowl single drainer stainless steel kitchen sink of size1000 x 500mm as manufactured by ASL or equal andapproved. The bowl size to be 430 x 420 x 150mm deepcomplete with chrome plated 40mm waste fittings, plugs,chain stays, overflow, 1No. 15mm diameter chrome platedsink bibtap as ideal standard, Cobra model, heavy duty plasticbottle trap with 75mm deep seal and chain waste fitting.
2 No 25,000.00 50,000.00
Shower Fittings
DConcealed shower stop corks, adjustable shower rose andchrome plated bib tap. All to be as Cobra or equal andapproved.
2 No 20,000.00 40,000.00
Soap Dish for Shower
ERecessed built in soap tray in Vitreous China of size: 165 x150mm in approved colour as ideal standard or equal andapproved.
2 No 10,000.00 20,000.00
Towel RailF Chrome plated 20mm diameter x 600mm long towel rail and
brackets as one piece, plugged and screwed into the wall. Thefitting shall be as Ideal Standard or equal and approved. 2 No 5,000.00 10,000.00
132,000.00Sub-total c/f to Summary Page G-13
G-8
Kasei Health Center
Item Description Qty Unit Rate (Kshs) Amount (Kshs)
Internal Plumbing Works
Polypropylene Pipes –Random ( PP-R) Type 3
PP-R pipes
A 20mm diameter pipework 34 Lm 150.00 5,100.00
B 25mm diameter pipework 48 Lm 200.00 9,600.00
Bends
C 20mm diameter bend 25 No. 70.00 1,750.00
D 25mm diameter bend 25 No. 120.00 3,000.00
Tees
E 20mm equal tee 12 No. 70.00 840.00
F 25mm equal tee 8 No. 120.00 960.00
Reducers
G 25 x 20mm diameter reducer 8 No. 90.00 720.00
Threaded Brass Tee
H 25mm male/female threaded brass tee 8 No. 240.00 1,920.00
Threaded Brass Elbow/Bend
I 20mm male/female threaded brass elbow/bend 12 No. 250.00 3,000.00
J 25mm male/female threaded brass elbow/bend 12 No. 300.00 3,600.00
Threaded Brass Adapter
K 20mm male/female threaded brass adapter 12 No. 150.00 1,800.00
Valves
L
25mm diameter approved medium pressure screw down fullway non-rising stem wedge gate valve to BS 5154 PN 20 forseries B rating, with wheel and head joints to steel tubing andcomplete with round male threaded transition fittings. Thegate valve to be as PEGLER or approved equivalent.
8 No. 2,000.00 16,000.00
48,290.00Sub-total c/f to Summary Page G-13
G-9
Kasei Health Center
Item Description Qty Unit Rate (Kshs) Amount (Kshs)
Unions
A 25mm diameter pipe union 8 No. 180.00 1,440.00
Water Storage Tank
B
Vertical close end plastic moulded tank of capacity 1000 litresand diameter 1300 x 1100mm high. The tank to be assembledcomplete with cover and having screwed connections for inlet,outlet, overflow, medium pressure ball valve, drain pipes andany other necessary item for its proper functioning. The tankshall be mounted on a platform and shall be as ROTO Modelor approved equivalent.
2 No. 30,000.00 60,000.00
INTERNAL FOUL WATER DRAINAGESupply, deliver and install the following UPVC, MUPVC, soiland waste systems respectively to B.S 5255 with fittings fixedto Manufactures Printed instructions and manufactured byreputable manufacturers. Tenderers must allow in theirpipework prices for all the couplings, clippings, connectors,joints etc. as required in the running lengths of pipework andalso where necessary, for pipe fixing clips, holder bats pluggedand screwed for the proper and satisfactory functioning of thesystem.
MuPVC and uPVC Waste and Soil pipework
C 100mm diameter heavy gauge golden brown UPVC pipe 48 Lm 400.00 19,200.00
D 100mm diameter heavy gauge grey UPVC pipe 24 Lm 400.00 9,600.00
E 50mm diameter waste pipe 28 Lm 200.00 5,600.00
F 40mm diameter waste pipe 24 Lm 180.00 4,320.00
G 32mm diameter waste pipe 24 Lm 150.00 3,600.00
103,760.00Sub-total c/f to Summary Page G-13
G-10
Kasei Health Center
Item Description Qty Unit Rate (Kshs) Amount (Kshs)
Bends
A 100mm diameter bend with access 2 No. 400.00 800.00
B 100mm diameter long radius bend 4 No. 250.00 1,000.00
C 100mm diameter short radius bend 2 No. 250.00 500.00
D 100mm diameter sweep bend 4 No. 200.00 800.00
E 50mm diameter sweep bend 4 No. 160.00 640.00
F 40mm diameter sweep bend 4 No. 120.00 480.00
G 32mm diameter sweep bend 4 No. 100.00 400.00
Tees
H 100mm diameter sweep tee 4 No. 280.00 1,120.00
I 50mm diameter sweep tee 4 No. 160.00 640.00
J 40mm diameter sweep tee 4 No. 120.00 480.00
K 32mm diameter sweep tee 4 No. 100.00 400.00
Access Caps
L 100mm diameter access cap 2 No. 200.00 400.00
M 50mm diameter access cap 2 No. 160.00 320.00
N 40mm diameter access cap 4 No. 120.00 480.00
O 32mm diameter access cap 4 No. 100.00 400.00
8,860.00Sub-total c/f to Summary Page G-13
G-11
Kasei Health Center
Item Description Qty Unit Rate (Kshs) Amount (Kshs)
WC Connectors
A 100mm diameter WC connector 2 No. 450.00 900.00
Traps
B 100 x 50mm diameter floor trap and grating 2 No. 850.00 1,700.00
CStandard 300 x 300 x 450mm masonry gully trap completewith 125mm thick reinforced concrete cover. 4 No. 2,500.00 10,000.00
Weathering Slates and Vent Cowls
D 100mm diameter weathering slate and apron. 2 No. 1,200.00 2,400.00
E 100mm diameter vent cowl 2 No. 350.00 700.00
WATER TANKS WORKS
Ground Level Water Tank
F
Supply, deliver and connect to existing water source a groundlevel water tanks, made of Cylindrical moulded Heavy dutyplastic tank, capacity of tank to be 10,000 litres and ofpreferred dimensions 2300mm x 2430mm. The tank to be asRoto Moulded tanks or an approved equivelent. The tank tocome complete with tank cover. The tank shall be completewith the following pipe connections:-
-32mm diameter overflow 2 No. 250,000.00 500,000.00 -50mm diameter outlets -32mm diameter inlet -50mm diameter washout with gate valveAllow for concreteplinth to Structural Engineers detailThe tank shall rest on a concrete plinth
515,700.00Sub-total c/f to Summary Page G-13
G-12
Kasei Health Center
Item Amount (Kshs)
1 Total carried forward from page G-7 142,000.00
2 Total carried forward from page G-8 132,000.00
3 Total carried forward from page G-9 48,290.00
4 Total carried forward from page G-10 103,760.00
5 Total carried forward from page G-11 8,860.00
6 Total carried forward from page G-12 515,700.00
950,610.00Total Mechanical works for Kasei Health Center C/F to Main Summary Page
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SUMMARY PAGE FOR PLUMBING AND DRAINAGE WORKS
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Description
G-13
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ELECTRICAL WORKS
SOLAR PV - 1
GENERAL AND TECHNICAL SPECIFICATIONS
OF
SOLAR PV SYSTEM INSTALLATION WORKS.
SOLAR PV - 2
GENERAL AND TECHNICAL SPECIFICATIONS
CLAUSE DESCRIPTION
PART 1
1.00 Regulations
1.01 Position of Services and Equipment
1.02 Setting to work and Regulating Systems
1.03 Setting to work and regulating system
1.04 Bond for solar system
1.05 Identification of plant Components
1.06 Working with drawings
1.07 Record Drawings
1.08 Tests
1.09 Quality materials
1.10 Training
1.11 Equipment guarantee
1.12 Patent rights
PART 2
2.01 Minimum requirements
2.02 Battery bank
2.03 Solar panel
2.04 Conduit and trunking
2.05 Isolators
2.06 Cables
2.07 Photovoltaic array
2.08 Solar radiation
2.09 Shading
2.10 Mismatch
2.11 Temperatures
2.12 Cleanliness
2.13 Power output from panels
2.14 Distribution board –non- inverter system
2.15 Wiring
2.16 Inverter
2.17 Inverter protection
2.18 PV system with battery bank
2.19 Distribution board- inverter system
2.20 Lighting point final sub-circuit
2.21 Radial final sub-circuit
2.22 Earthing battery bank
2.23 Earthing lighting system
2.24
PART 3
3.01 Site location
3.02 Scope of works
3.03 Climatic conditions
3.04 Specification data
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PART 1
1.01 REGULATIONS
In the execution of the works, the following provisions should be complied with as
necessary and relevant;
The Kenya Power and Lighting Company Limited Bye-Laws.
The current edition of the “Regulations for the Electric Equipment of Buildings”
issued by the Institution of Electrical Engineers.
The requirements of the Chief Inspector of Factories for the Kenya Government.
Kenya Bureau of Standards (KEBS) Standard Specifications and Codes of Practice,
or other equal and approved standard specifications and codes.
The Bye-Laws of the Local Authority.
Any other regulations applicable to Electric and Electronic Installations or
Communications systems in Kenya.
The Employer’s Safety Regulations.
1.02 POSITION OF SERVICES AND EQUIPMENT
The route services and approximate positions of apparatus are shown on the contract
drawings but their exact positions shall be determined by approved dimensional
details on working drawings or on site by the project manager (PM).
The contractor shall ascertain on site that his work will not foil other services or
furniture and all services through the ducts must be readily accessible for maintenance
and arranged to allow maximum access along the ducts. Any work which has to be
redone due to negligence in this respect will be the contractor’s responsibility.
1.03 SETTING TO WORK AND REGULATING SYSTEMS
The contractor shall carry out such tests of the contract works as are required by
KEBS Standard Specifications and Codes of Practice, I.E.E Regulations or equal and
approved codes, or the competent Authority.
No testing or commissioning shall be under taken except in the presence of and to the
satisfaction of the P.M. unless approved otherwise by him (contractor’s own
preliminary and proving tests are exempted).
The contractor shall include in his tender for the costs for testing and
commissioning the contract works as herein described. He shall
submit for approval to the P.M. a suitable programme for testing and
commissioning. The P.M. and the Employer shall be given ample
warning as to the dates on which testing and commissioning will take
place.
The proving of any system of plant or equipment as to compliance with the
specification shall not be approved by the P.M. except at his discretion until tests have
been carried out under operating conditions appertaining to the most onerous
conditions specified except where the time taken to obtain such conditions is
unreasonable or exceeds 12 months after practical completion of the contract works.
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1.04 BOND FOR SOLAR SYSTEM WITH PROVISIONAL TYPE APPROVAL
Where the SOLAR SYSTEM offered for this tender does not possess full type
approval from Kebs but has provisional type approval, the tenderer will be required to
submit the name of a separate surety who will be willing to be bound to the Kenya
Government in an amount equal to the full value of the solar system for a period of 18
months from the date the solar system is commissioned into service. The surety will
be subject to the approval of the government.
1.05 IDENTIFICATION OF PLANT AND COMPONENTS
The contractor shall supply and install identification labels to all plant and to all
switches and items of control equipment with, where no excessive heating is involved,
white Traffolyte or equal labels engraved in block lettering denoting the
name/function and/or section controlled. Where heating is likely to distort Traffolyte,
approved alluminium labels with stamped or engraved lettering shall be used.
The labels shall be mounted on equipment and in most suitable positions. They shall
be in English or in internationally understood symbols capable of being read without
difficulty. The labels shall conform to descriptions used on record drawing. Details
of the lettering of the labels and the method of mounts or supporting shall be
forwarded to the P.M. for approval prior to manufacture.
1.06 WORKING DRAWINGS
The contractor shall prepare such Drawings as may be necessary. The working
Drawings shall be completed in such details not only that the contract works can be
executed on site but also that the P.M can approve the contractor’s designs and
intentions in execution of the contract works.
Approved working drawings shall not be departed from except where provided for.
Approval by the P.M. of working Drawings shall neither relieve the contractor of any
of his obligations under the contract nor relieve him from correcting any errors found
subsequently in the approved working Drawings or elsewhere associated therewith or
with the works.
1.07 RECORD DRAWINGS
During the execution of works on site the contractor shall, in a manner approved by
the P.M. record on site all information necessary for preparing Record Drawings of
the installed contract Works. Marked-up working or other Drawings and other
documents shall be made available to the P.M. as he may require for inspection and
checking.
Record Drawing shall include but are not restricted to the following drawings or
information:-
Working Drawings amended as necessary but titled “Record Drawings” and
certified as a true record of the as installed” contract works.
Fully dimensioned drawings of all plant and apparatus.
System Schematic and trunking diagrams showing all salient information
relating to control and instrumentation.
Wiring diagrams of individual plant, apparatus and switch and control boards.
One reproducible copy of the Record Drawings of the contract works and Schematic
Diagrams shall be provided not later than one month afterwards.
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Notwithstanding the contractor’s obligation referred to above, if the contractor fails to
produce to the P.M.’s approval of the Record Drawings, within one month of partial
or Practical Completion the Employer shall be at liberty to have these drawings
produced by others. The cost of obtaining the necessary information shall be
deducted from the out-standing payments due to the contractor.
1.08 TESTS
Both on completion of his work and at the end of the guarantee period the contractor
shall carry out such tests as may be required in the presence of the P.M. or his
representative, or the competent Authority and shall provide all necessary Instruments
and labour to do so. The Contractor shall pay such charges related to such tests if any.
1.09 QUALITY OF MATERIALS
Materials and apparatus required for the complete installation as called for in the
specifications or Contract Drawings shall be supplied by the contractor unless
specified otherwise.
Unless otherwise specified all materials (including equipment, fittings, cables) shall
be new, of the best quality and approved origin.
1.10 TRAINING
As directed by and to the satisfaction of the Project Manager, the contractor shall
arrange for the training of the technical personnel and at the site or the contractor’s
office on the maintenance of solar system. The cost of such training shall be
included in the contractor’s prices.
1.11 EQUIPMENT GUARANTEE
The contractor shall undertake in writing to rectify free of charge, all faults arising
from faulty components, materials, design or workmanship by the manufacturer or
contractor whichever is applicable. This liability shall be for a minimum period of
one calendar year from the date of acceptance of the equipment. Twelve months
limitation notwithstanding, the period of liability shall not end until all defects which
appear during the liability period have been rectified.
1.12 PATENT RIGHTS
The contractor shall fully indemnify the Government of Kenya, against any action,
claim or proceeding relating to infringement of any patent or design rights, and shall
pay any royalties which may be payable in respect of any article or any part thereof
which shall have been supplied by the contractor to the P.M. and in like manner the
government of Kenya shall fully indemnify the contractor against any such action,
claim on proceeding for infringement or alleged infringement under the works the
design thereof which shall have been supplied by the P.M. to the contractor, but this
indemnity shall apply to the works only, and any permission or request to
manufacture to the order of the P.M. shall not relieve the contractor from liability
should he manufacture for, or supply to other buyers.
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PART 2
2.00 TECHNICAL SPECIFICATIONS
2.01 MINIMUM REQUIREMENTS
This specification defines minimum requirements, but tenderers who offer superior
facilities will be considered.
Any tender which does not comply with the minimum requirements will be rejected.
2. 02 BATTERY BANK
Each battery in the battery bank shall be Deep Cycle Lead Acid battery of the
flooded type/Sealed Maintenance Free Battery. The Electrolyte shall be
Concentrated Sulphuric Acid while the anode (Positive) plate shall be a grid type
with each grid holding lead oxide paste as the active electrochemical ingredient and
the grid mesh made of pure lead as current conductor to the terminal. The Cathode
(negative) plate shall be of similar construction similarly be of grid type with the
paste being of pure lead paste. Several part of positive and negative plates the
minimum being suitably interlinked shall form a cell. The battery shall be
composed of minimum six cells all interlinked with positive plate connected to
negative plates and all terminations of positive and negative plate brought to single
termination of positive and negative respectively.
Each battery shall be rated 12V and charge capacity of 200A Hour. When fully
charged. Each battery shall be of such construction that during its operation its rate
of discharge shall reach a minimum of 80% within 1seconds and 100% within 10
seconds respectively, when operate on full load.
The batteries shall be of long lasting maintenance free capable of a 3 year optimal
operation with little or no change of Electrolyte.
The number of batteries in the bank has been predetermined taking into
consideration the load requirement, climatic factor, Electricity supply panel’s
specification, and the type of battery to be supplied. The tenderer is required to
supply batteries as specified.
2.03 SOLAR PANEL
Each panel shall be capable of providing power output at maximum solar input (at
midday). The minimum power output at the lowest level of sunlight (sunset or
cloudy weather shall not be below the specified output.
All panels shall be fixed securely on a platform as shown in Drawings shall the
position, and layout of the panel. They shall be installed titled at the specified angle
designed to maximum sunlight lowest and such that the entire sun rays are
approximately directly perpendicular the panel throughout the day.
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2.04 CONDUIT AND TRUNKING
Where the panel supplies Electricity direct through battery
All cables shall be drawn in Heavy gauge PVC conduit concealed in the fabrics of
the Building. The conduit runs shall be close from the distribution point to the
lighting or power point. The minimum size of conduit shall be 20mm and maximum
32mm.
Not more than two right angle bends shall be allowed in any conduit run without a
draw box rectangular conduit runs shall terminate on boxes for switches and socket
outlets or circular boxes for lighting points.
Terminal boxes with knockouts shall be terminated to the conduit by means of PVC
Half Threaded couples with smooth male bushes. Circular Boxes with insitu sprout
shall be terminated to the conduit by means adhesive as Ega weld or equivalent.
Conduit work including all accessories must be installed first before wiring
commence. The conduit shall be free from moisture, burrs, and debris. Where single
cables of the opposite poles are to run in the same direction they should not be
drawn in the same conduit while cables from another pole shall be segregated and
drawn in separate conduit and these conduit runs shall be installed parallel up to the
conduit and Trunking .The distribution board, conduit system shall be separate from
KPLC supply system but the installation shall be similar to AC system.
2.05 ISOLATORS
Modules shall be arranged in interconnected to form an array. Each has inbuilt
diode to form reverse current flowing to any of the module. Each Array shall have
an isolator separating the array from each additional array or string of series
connected modules.
The drawing indicates the position of the isolators among the arrays of modules. At
the isolator point the open circuit voltage VOC and short circuit current ISC for
each array can be measured. Both positive and negative poles of each shall be
simultaneously isolated.
The isolator shall be of quick make and break time to avoid appreciable arcing at
the terminals of the isolator. The contactors of the isolator shall be of copper alloy
heat resistant type. All live and neutral terminals shall be shrouded and terminals
firmly supported by appropriate insulation material (porcelain Bakelite etc). The
isolator shall be rated to isolate currents not exceeding its maximum operating
isolate currents current. (30A rated DC current to isolate 30A maximum current).
The isolator shall conform to KS IEC 60947 – 3:1999 specifications and
requirements.
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2.06 CABLES
The DC cable length from the panel to the battery or inverter or distribution point
shall be short as possible. It would be noted that the short circuit current from a PV
module is limited by the internal resistance of the module and is only slightly higher
than the normal operating current so fuses are of little use in protecting apparatus,
cables, distribution, lighting points or power points supplied from the modules
directly. Thus when short circuit occurs in such a system it can continue undetected
for along time as long as the panel is exposed to light and can cause fire. Precaution
must be taken to ensure safety for the installed solar system.
Minimum lengths of DC cable shall ensure low cost and low voltage drop.
The installation shall be ground fault proof and short circuit proof.
Cables from the modules shall be drawn into conduits and terminated at Distribution
Board terminal Blocks. Cables from the batteries shall also be linked to this cable at
the terminal blocks.
From the distribution board short lengths of cable shall supply a Consumer Unit.
All lighting point and power point final sub-circuits shall be from this consumer
unit. All final sub-circuits shall have an isolate switches at the start of the final sub-
circuit.
All cables conduits, junction boxes need to be suitable for environment and load
carried. Where the cables are to run outdoor they shall be of resistant to chemical
and ultraviolet (UV) light, when run in wet places or clump atmosphere they shall be
marine type of cables. The cables shall be protected against sunlight and mechanical
damage.
i. CABLE (types and sizes)
The size and type of the cable shall be such as to operate and withstand operating
temperature range, to withstand the rated current and have acceptable voltage loop.
The following are the type of cables specified
ii. Class 11 Cable
Single core cable with non metallic sheath shall be drawn as a punch with negative
and positive drawn in the same conduit.
Single core cables with basic insulation shall be drawn singularly in conduit.
Cables with basic insulation only and earth screened shall be drawn singularly
together with cables of the same poles in the same conduit. Cables of opposite pole
shall not be drawn in those conduits but segregated and drawn in separate conduits.
The cable size shall be such as to comply with requirements of IEC 60304 and KS
04 187 -1987 specification for conductors for nominal cross –section 0.5 mmsq. to
2000mmsq. Which also specifies resistance value of conductors as well as flexible
cord?
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The number of junctions and interconnections in the final sub-circuit shall be as low
as possible. AC cables shall be run or drawn in separate conduits or ways. AC
cables shall have different coloring of the insulation from DC.
The color scheme of insulating materials of various cables is shown in the drawing.
All cable conductors shall be of copper and unless otherwise specified.
The current carrying capacity of a cable is largely determined by operating
temperature range shall be 25ºC to 65ºC.
Cables used for string wiring must be selected taking into account higher ambient
temperatures than other cables at temperatures behind the modules may exceed
80ºC.
The voltage drop from the array to inverter or Distribution board shall not exceed
2.5% of the nominal voltage at the Distribution board or PCU (power conditioning
unit).
2.07 PHOTO-VOLTAIC ARRAY
The Photovoltaic(PV) cell shall either be of the three type
1) Mono crystalline silicon – made using a slice from a single crystal of silicon
2) Polycrystalline silicon cell made from silicon cast in a mould and cells are
larger than above
3) Thin film amorphous silicon deposited as coating only a few microns thick.
The installer shall state the type of cell the PV module is made from. Note that the
mono crystalline silicon cell type is more efficient but more expensive than all the
other.
The Poly crystalline silicon cell is both efficient and cheaper while the Amorphous
cell is both cheaper but efficient.
Each solar panel shall be composed of silicon cell of size 100mm x 100mm capable
of producing 3A at 0.5volts in bright sunshine (1.5watts). These cells are then
interconnected in series to make a module panel. It is required that each panel shall
have a minimum of 36 cells while a panel of 72 cells shall be of added advantage
(more power).
The cells are protected by enc pulsating them between a transparent from cover and
a backing sheet to form a PV module.
The front cover shall be of low-iron toughened glass and the backing sheet shall be
glass or an opaque material. The cells shall be hermetically sealed sung silicon (for
transparent module or ethylene vinyl acetate (EVA) – (This sandwich is called a
laminate)
A flexible PV can be produced by encapsulating the cells in plastic material, the cell
being made or amorphous silicon.
The module or laminate sheet can be either be framed to form framed modules or
remain or remain unframed (laminates) or constructed as to be Roof tile or cladding
of a building.
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The PV shall either be opaque type semi – transparent – with cells sandwiched
between two sheets of glace and spaced to allow light through between the cells.
Or
Be translucent ( of amorphous cell which are pervious to or allows light to diffuse
through
Cells shall either be blue or black in color for better efficient light top power
conversion. Note colored cells reflect more light.
For the purpose of this specification the sizes of the panels shall be as below:-
1) Standard size………………………..100W – 250W
Medium………………………………45W – 100W
Small……………………………………3W- 40W
Panels shall be tested under Standard Test Conditions (STC) at 1000W/ M² at air
mass of 1.5KG/M3 and cell temperature of 25ºC. The result shall be presented in a
current/voltage curve or graph.
The nominal peak power for each module as measured in the test in watts peak(WP)
shall not be below 16 – 18 Volt range.
Each module shall have at its output terminals Blocking diodes connected in series
with a string to protect the module from reverse current flow from either the
adjacent module or battery bank.
The panels shall be protected from lightning and surges. The surge protecting
devices shall be Circuit Breakers installed at the final output of PV array. It shall
protect the array from reverse surges from battery bank or inverters.
Bypass diodes may be placed around a module that is likely to have localized
shading. It provides a current path around such a shaded module.
2.08 SOLAR RADIATION
Though Geographical location determines the performance of the solar Energy, the
installer shall ensure his panels are properly installed tilted appropriately and
oriented such as to minimize receipt of solar radiation.
The orientation of panel shall be approximately due south and at a tilt from the
horizontal equal to the latitude of the site minus approximately 20º e.g say 25º due
south.
The tilt and orientation shall ensure at least 90% of the maximum energy is received
by the panels.
2.09 SHADING
Shading is ethical and shall be avoided as much as possible. Shading results in
significant loss of energy from the panels.
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2.10 MISMATCH
All cells in the module must have similar characteristic. Similarly all modules must
have similar characteristic as poor quality modules leads to significant loss of energy
since the inferior module determines the current.
2.11 TEMPERATURES
Any radiation not converted into Electricity is converted to heat. The waste heat can
cause temperatures around the modules to rise. At 90ºC EVA encapsulate will be
damaged. The panel shall be installed raised at least 6 inches above roof, façade etc
to allow for natural ventilation of the panel both on the front side and the back side.
The efficiency of the PV cells drops significantly as the temperature of the cell rises
0.45% for every degree rise in temperature for mono crystalline silicon
It is less for amorphous silicon cell – 0.25% care shall be taken to ensure the
panels are well ventilated and where this cannot be achieved naturally then
mechanical ventilation shall be provided.
2.12 CLEANLINESS
The panels shall be installed tilted to reduce dust accumulation and allow for self
cleaning. The panel should be tilted at a minimum 15º to 20º. Dust may cause
power reduction of about 10% Tilts also allow for rain cleaning of the panels.
However the panels shall be cleaned every month during the 6 months liability
period.
2.13 POWER OUTPUT FROM PANELS
It is expected that 1m² of amorphous thin film provide 30-70kwh in a year and 1 m2
of mono crystalline film shall provide 60 – 150 Kwh. In a year.
2.14 DISTRIBUTION BOARD – NON-INVERTER SYSTEM
The Distribution Board shall be suitable for DC current application with high rapture
cartridge (HRC) fuses installed to offer class 1 protection. The rating of each fuse
shall be equal to the current rating of the final sub-circuit cable it protects.
The supply cable from the PV array to the Battery bank and from the battery bank a
sub-main cable of the size shown in the drawing shall supply the distribution board.
Isolators shall be placed immediately at termination point of the array and another
isolator shall be placed between the Battery Bank and the Distribution board.
2.15 WIRING
The live conductor of the final sub-circuit for lighting point or power point shall
emanate from one way of the Distribution board, protected by HRC fuses and
looped to switches as switch line. From the switches, the live conductor shall be
looped to various lighting points controlled by the switch.
For Ring Main power points the Final sub-circuit shall originate from one way of the
Distribution board protected by HRC fuses, looped in each socket outlet and return
to the same way thus making a ring circuit.
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For lighting point the neutral conductor shall be drawn in separate conduit and
looped directly to the terminal of each lighting point controlled by several switches.
For Ring main power points, the neutral conduit shall be looped in similar way to
the live conductor.
2.16 INVERTER
Where the PV array are to generate and supply DC power which is to be converted
to AC before utilization, then the supply cable from the PV array shall be terminated
to an inverter or inverters through DC isolator/Isolators.
The inverter shall have in built maximum power point tracker (MPPT) which varies
the input voltage to try and ensure that it operates close to maximum power point
(MPP).
The Inverter shall be protected by Surge Arresters and input over voltage relay or
circuit breakers. The Inverter shall be a power conditioning unit (PCU) which
covert the DC power to AC power and associated control and protection equipment.
One of the two types of Inverter shall be installed:-
1) Line commutated – This a single inverter where or the PV array are
connected. Care must be taken to improve the power factor and harmonics.
2) Self commutated- This type uses their own internal switching (pulse width
modulated (PWM).
All shall comply to electromagnetic compatibility BS EN 50081 standard and
Generic emission standard as well as BS EN 50082.
2.17 INVERTER PROTECTION
Inverter shall be protected from PV by either;
i. Surge protectors.
ii.Circuit Breakers placed between the PV and Inverter.
iii.Over-voltage protection between the PV and Inverter to protect the inverter
against voltage higher than the rated input.
2.18 PV SYSTEM WITH BATTERY BANK
Where the Battery Banks shall be the source of Solar Energy after being charged by
PV array, the installation for Distribution of the power supply shall be as follows:-
From the battery bank sub-main supply cable shall be drawn into Heavy gauge PVC
conduits with live conductor being drawn in a separate conduit from the neutral
conductor and the cables shall terminate at suitable DC fuse board specified below.
The cable shall be protected by a suitable Double pole switch fuse of rating as
specified in the drawings. The minimum supply voltage shall be 50V and maximum
150V.
2.19 DISTRIBUTION BOARD – INVERTER SYSTEM
The Distribution shall have adequate ways for Distribution to the various final sub-
circuits. The minimum number ways shall be 4 ways. Power points shall be
supplied from final sub-circuits that are separate from Lighting point final sub-
circuit.
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Each final sub-circuit shall be protected by fuses with current rating equivalent to
the total current demand of lighting fittings supplied by the circuit.
Each power points final sub-circuit shall also be protected by fuses rated at 20A for
ring final sub-circuit. However the rating of Radial power point final sub-circuit
shall depend on the power requirement of the appliance, apparatus or equipment it is
supplying.
The power requirement of the whole installation has been predetermined and no
additional lighting points, appliances, or apparatus or equipment shall be added as
load to the installation.
2.20 LIGHTING POINT FINAL SUB-CIRCUIT
Live conductors shall be drawn in separate conduits from neutral conductor to avoid
possibility of short circuit between neutral and live poles (conductors). Live
conductors shall be looped to switches controlling lighting points while neutral
conductors shall be looped to each light fitting supplying the final sub-circuit. See
drawing showing the recommended wiring system of DC supply. No termination of
cables shall be allowed in junction boxes, inspection boxes etc and all pointing,
termination, looping shall be at the either the switch terminals, our lighting fitting
terminals.
Lighting point supply cable from the switch shall be drawn in separate or same
conduit as the switch supply (switch line) and shall terminate at the lighting point.
The installation shall be such that no terminals at the lighting point shall be “Live”
when the switch is on “off” position.
2.21 RADIAL FINAL SUB-CIRCUIT
All cables in the Radial Final sub-circuit shall be insulated and sheathed copper
conductor of appropriate current rating at supply voltage (50-150V). The rating of
the cable shall not be less than the current demand of the equipment apparatus
alliance, etc being supplied by the cable.
All the cables, neutral and live shall be drawn in the same conduit. The conduit
shall terminate at the conduit box where the socket outlet, fused spur, or a
connection plate with cord outlet shall be fixed.
2.22 RING FINAL SUB-CIRCUIT
The installation shall be similar to the Radial Final Sub-circuit except the live and
neutral cable will leave one way from DB looped at each power point and return to
the same way.
2.23 EARTHING – BATTERY BANK SYSTEM
All switches, socket outlets including their boxes, that are metallic shall be boarded
to an earth continuity conductor. All metal enclosure of protective switchgear shall
be boarded to the earth continuity conductor.
The supporting structure for the PV array shall also be bonded to earth continuity
conductor when the PV system is framed with metallic frame, shall be earthed
unless the PV is double insulated in accordance with BS 7671.
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The output of the array under any circumstance shall not be connected to earth
continuity conductor. The neutral conductor shall not be connected to earth
continuity conductor in a Battery Bank supply system.
The earth continuity conductor shall be drawn in separate conduit from line and
neutral conductors. At the Distribution board all earth continuity conductor shall be
terminated on an Earth bus-bar in the same sequence as that of the live and neutral
conductors of the final sub-circuit in which the earth continuity conduit is part.
Earth lead in shall be drawn in a separate conduit installed concealed in the fabric of
the building and terminate at Earth Inspection Chamber.
The earth lead shall be of not less than 1.5mm² minimum size of PVC insulated
single strand copper conductor. The lead shall be clamped to the copper earth
electrode rod to be driven to the ground. The Earth Inspection Chamber shall be
special purpose concrete construction minimum size 300mm x 300mm as shown in
the drawing.
2.23 EARTHING –INVERTER SYSTEM
The normal AC earthing method shall be followed when the system is an inverter
type. Earthing shall be in accordance to IEE regulation.
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PARTICULAR SPECIFICATIONS
3.10 SITE LOCATION
The site of the proposed works AS the Main Works Documents
3.11 SCOPE OF THE WORKS
The scope of works for installation of the solar system include:-
i) Installation of a suitable Bank of Batteries in special enclosure
ii) Installation of Solar Panels on the roof top
iii) Linking the panel with the Battery Bank by suitable sized cables.
3.12 CLIMATIC CONDITIONS
Mean Maximum Temperatures …………….c
Mean Minimum Temperature ……………..c
Range of Relative humidity ………………..%
Salt in the atmosphere ………………….%
Altitude above sea level………………m
Latitude /Longitude …… …….’S/…… …….’E
Solar Radiation, ……….(month) Mean Max …… Langleys
Extremely heavy rains fall at certain periods of the year and the contractor shall be
deemed to have taken account of this factor both in his prices and his planning of the
execution of the contract works.
Equipment de-rating factors for the temperature and altitude shall be stated.
3.13 SPECIFICATIONS DATA
ITEM DESCRIPTION ENG TENDERER
1
2
3
4
5
6
7
8
Make/model of panel
Make/model of battery
Capacity of the battery(AH)
Spare parts availability in Kenya
Ambient temperature for operation
Air conditioning requirement
Guarantee period
Delivery period(WKS)
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2.24 STATEMENT OF COMPLIANCE
(a) I confirm compliance with all clauses in this tender specification.
(b) I confirm that I have not and will not make any payment to any person which can
be perceived as in inducement to enable me win this tender.
Signed ………………………………………for and on behalf of the Tenderer.
Date ………………………………………………………
SECTION D
GENERAL SPECIFICATION
OF
MATERIALS AND WORKS FOR ELECTRICAL WORKS
GENERAL SPECIFICATIONS OF MATERIALS AND WORKS
2.1 General
2.2 Standard of Materials
2.3 Workmanship
2.4 Procurement of Materials
2.5 Shop Drawings
2.6 Record Drawings
2.7 Regulations and Standards
2.8 Setting out Works
2.9 Position of Electrical Plant and Apparatus
2.10 M.C.B Distribution Panels and Consumer Units
2.11 Fused Switchgear and Isolators
2.12 Conduits and Conduit Runs
2.13 Conduit Boxes and Accessories
2.14 Labels
2.15 Earthing
2.16 Cables and Flexible Cords
2.17 Armoured PVC Insulated and Sheathed Cables
2.18 Cable Supports; Markers and Tiles
2.19 PVC Insulated Cables
2.20 Heat Resisting Cables
2.21 Flexible Cords
D-1
2.22 Cable Ends and phase Colours
2.23 Cable Insulation Colours
2.24 Sub-circuit Wiring
2.25 Space Factor
2.26 Insulation
2.27 Lighting Switches
2.28 Sockets and Switched sockets
2.29 Fused Spur Boxes
2.30 Cooker Outlets
2.31 Connectors
2.32 Lampholders
2.33 Lamps
2.34 lighting Fittings Street lighting Lanterns
2.35 Position of Points and Switches
2.36 Street/Security Lighting Columns
2.37 Timing Control Switch
2.38 Wiring System for Street Lighting
2.39 Metal control Pillar
2.40 Current Operated Earth leakage circuit breaker
2.41 MV Switchboard
2.42 Steel Conduits and Steel Trunking
2.43 Testing on Site
D-2.
2.1 SHOP DRAWINGSBefore manufacture or Fabrication is commenced the sub-contractor shall submit Two copies of detaileddrawings of all control pillars, meter cubicles, medium voltage switchboards including their componentsshowing all pertinent information including sizes, capacities, construction details, etc, as may berequired to determine the suitability of the equipment for the approval of the Engineer. Approval of thedetailed drawings shall not relieve the sub-contractor of the full responsibility of errors or the necessityof checking the drawings himself or of furnishing the materials and equipment and performing the workrequired by the plans and specifications.
2.2 RECORD DRAWINGSThese diagrams and drawings shall show the completed installation including sizes, runs andarrangements of the installation. The drawings shall be to scale not less than 1 :50 and shall includeplan views and section.
The drawings shall include all the details which may be useful in the operation, maintenance orsubsequent modifications or extensions to the installation.
Three sets of diagrams and drawings shall be provided, all to the approval of the Engineer.
One coloured set of line diagrams relating to operating and maintenance instructions shall be framedand, mounted in a suitable location.
2.3 REGULATIONS AND STANDARDSAll work executed by the Sub-contractor shall comply with the current edition of the “Regulations” forthe Electrical Equipment of Buildings, issued by the Institution of Electrical Engineers, and with theRegulations of the Local Electricity Authority.
Where the two sets of regulations appear to conflict, they shall be clarified with the Engineers. Allmaterials used shall comply with relevant Kenya Bureau of Standards Specification.
2.4 SETTING OUT WORKThe sub-contractor at his own expenses; is to set out works and take all measurements and dimensionsrequired for the erection of his materials on site; making any modifications in details as may be foundnecessary during the progress of the works, submitting any such modifications or alterations in detail tothe Engineer before proceeding and must allow in his Tender for all such modifications and for theprovision of any such sketches or drawings related thereto.
2.5 POSITIONS OF ELECTRICAL PLANT AND APPARATUSThe routes of cables and approximate positions of switchboards etc, as shown on the drawings shall beassumed to be correct for purpose of Tendering, but exact positions of all electrical Equipment androutes of cables must be agreed on site with the Engineer before any work is carried out.
2.6 MCB DISTRIBUTION PANELS AND CONSUMER UNITSAll cases of MCB Panels and consumer units shall be constructed in heavy gauge sheet with hingedcovers.
Removable undrilled gland plates shall be provided on the top and bottom of the cases. Miniaturecircuit breakers shall be enclosed in moulded plastic with the tripping mechanism and arc chambersseparated and sealed from the cable terminals.
The operating dolly shall be tripfree with a positive movement in both make and break position. Clearindication of the position of the handle shall be incorporated.
D-3.
The tripping mechanism shall be on inverse characteristic to prevent tripping in temporary overloadsand shall not be affected by normal variation in ambient temperature.
A locking plate shall be provided for each size of breaker; A complete list of circuit details on typedcartridge paper glued to stiff cardboards and covered with a sheet of perspex, and held in position withfour suitable fixings, shall be fitted to the inner face of the lids of each distribution panel. Theappropriate MCB ratings shall be stated on the circuit chart against each circuit in use: Ivorine labelsshall be secured to the insulation barriers in such a manner as to indicate the number of the circuitsshown on the circuit chart.Insulated barriers shall be fitted between phases, and neutrals in all boards, and to shroud live parts.
Neutral cables shall be connected to the neutral bar in the same sequence as the phase cables areconnected to the MCB’s. This shall also apply to earth bars when installed.
2.7 FUSED SWITCHGEAR AND ISOLATORSAll fused switchgear and isolators whether mounted on machinery, walls or industrial panels shallconform to the requirements of KS 04 – 226 PART: 1: 1985.
All contacts are to be fully shrouded and are to have a breaking capacity on manual operations asrequired by KS 04 – 182 : 1980.
Fuse links for fused switches are to be of high rupturing capacity cartridge type, conforming to KS 04 –183 : 1978.
Isolators shall be load breaking/fault making isolators.
Fused switches and isolators are to have separate metal enclosures. Mechanical interlocks are to beprovided between the door and main switch operating mechanism so arranged that the door may not beopened with the switch in the ‘ON’ position. Similarly; it shall not be possible to close the switch withthe door open except that provision to defeat the mechanical interlock and close the switch with the doorin the open position for test purposes. The ‘ON’ and ‘OFF’ positions of all switches and isolators shallbe clearly indicated by a mechanical flag indicator or similar device. In T.P & N fused switch units,bolted neutral links are to be fitted.
2.8 CONDUITS AND CONDUIT RUNSConduit systems are to be installed so as to allow the loop-in system of wiring:
All conduits shall be black rigid super high impact heavy gauge class ‘A’ PVC in accordance with KS04 – 179: 1988 and IEE Regulations. No conduit less than 20mm in diameter shall be used anywhere inthis installation.
Conduit shall be installed buried in plaster work and floor screed except when run on wooden or metalsurface when they will be installed surface supported with saddles every 600mm. Conduit run in chasesshall be firmly held in position by means of substantial pipe hooks driven into wooden plugs.
The Sub-contractors attention is drawn to the necessity of keeping all conduits entirely separate fromother piping services such as water and no circuit connections will be permitted between conduits andsuch pipes.All conduits systems shall be arranged wherever possible to be self-draining to switch boxes and conduitoutlet points for fittings:
The systems, when installed and before wiring shall be kept plugged with well fitting plugs and whenshort conduit pieces are used as plugs, they shall be doubled over and tied firmly together with steelwire; Before wiring all conduit systems shall be carried out until the particular section of the conduitinstallation is complete in every respect.
D-4.
The sets and bends in conduit runs are to be formed on site using appropriate size bending springs and all radii ofbends must not be less than 2.5 times the outside diameter of the conduit. No solid or inspection bends, tees orelbows will be used.
Conduit connections shall either be by a demountable (screwed up) assembly or adhesive fixed and water tight bysolution. The tube and fittings must be clean and free of all grease before applying the adhesive. Whenconnections are made between the conduit and switch boxes, circular or non-screwed boxes, care shall be takenthat no rough edges of conduit stick out into the boxes.
Runs between draw in boxes are not to have more than two right angle bends or their equivalent. The sub-contractor may be required to demonstrate to the Engineers that wiring in any particular run is easilywithdrawable and the sub-contractor may, at no extra cost to the contract; be required to install additional draw-inboxes required. If conduit is installed in straight runs in excess of 6000mm, expansion couplings as manufacturedby Egatube shall be used at intervals of 6000mm.
Where conduit runs are to be concealed in pillars and beams, the approval of the Structural Engineer, shall beobtained. The sub-contractor shall be responsible for marking the accurate position of all holes, chases etc, onsite, or if the Engineer so directs, shall provide the Main Contractor with dimensional drawings to enable him t omark out and form all holes and chases. Should the sub-contractor fail to inform the main contractor of anyinaccuracies in this respect they shall be rectified at the sub-contractors expense.
It will be the Sub-contractors responsibility to ascertain from site, the details of reinforced concrete or structuralsteelwork and check from the builder’s drawings the positions of walls, structural concrete and finishes. Noreinforced concrete or steelwork may be drilled without first obtaining the written permission of the StructuralEngineer.
The drawings provided with these specifications indicate the appropriate positions only of points and switches,and it shall be the Sub-Contractors responsibility to mark out and centre on site the accurate positions wherenecessary in consultation with the Architect and the Engineer. The sub-contractor alone shall be responsible forthe accuracy of the final position.
2.13 CONDUIT BOXES AND ACCESSORIESAll conduit outlets and junction boxes are to be either malleable iron and of standard circular pattern of theappropriate type to suit saddles being used or super high impact PVC manufactured to KS 04 – 179 : 1983.Small circular pattern boxes are to be used with conduits up to and including 25mm outside diameter.Rectangular pattern adaptable boxes are to be used for conduits of 32mm outside diameter and larger. Fordrawing in of cables in exposed runs of conduit, standard pattern through boxes are to be used:
Boxes are to be not less than 50mm deep and of such dimensions as will enable the largest appropriate number ofcables for the conduit sizes to be drawn in without excessive bending.
Outlet boxes for lighting fittings are to be of the loop-in type where conduit installation is concealed and the sub-contractor shall allow one such box per fitting, except where fluorescent fittings are specified when two suchboxes per fitting shall be fitted flush with ceiling and if necessary fitted with break joint rings. Pattresses shall befitted where required to outlets on surface conduit runs.
Adaptable boxes are to of PVC or mild steel (of not less than 12swg) and black enamelled or galvanised finishaccording to location. They shall be of square or oblong shape location. They shall be of square or oblong shapecomplete with lids secured by four 2 BA brass roundhead screws; No adaptable box shall be less than 75mm x75mm x 50mm or larger than 300mm x 300mm x 75mm and shall be adequate in depth in relation to the size ofconduit entering it. Conduits shall only enter boxes by means of conduit bushes.
D-5.
2.14 LABELS
Labels fitted to switches and fuseboards;-
(i) Shall be Ivorine engraved black on white.
(ii) Shall be secured by R.H brass screws of same manufacturing throughout.
(iii) Shall be indicated on switches:-a) Reference number of switchb) Special current ratingc) Item of equipment controlled
(iv) Shall indicate on MCB panelsa) Reference numberb) Type of board, i.e;, lighting, sockets, etc,.c) Size of cable supplying paneld) where to isolate feeder cable
(v) Shall be generally not less than 75mm x 50mm.
2.15 EARTHINGThe earthing of the installation shall comply with the following requirements;-
(i) It shall be carried out in accordance with the appropriate sections of the current edition of theRegulations, for the Electrical Equipment of Buildings issued by Institute of ElectricalEngineers of Great Britain.
(ii) At all main distribution panels and main service positions a 25mm x 3mm minimum crosssectional area Copper tape shall be provided and all equipment including the lead sheath andarmouring of cables, distribution boards and metal frames shall be bonded thereto.
(iii) The earth tape in Sub-clause (ii) shall be connected by means of a copper tape or cable ofsuitable cross sectional area to an earth electrode which shall be a copper earth rod (see latersub-clause).
(iv) All tapes to be soft high conductivity copper, untinned except where otherwise specified andwhere run underground on or through walls, floors, etc., it shall be served with corrosionresisting tape or coated with corrosion compound and braided
(v) Where the earth electrode is located outside the building a removable test link shall be providedinside the building as near as possible to the point of entry to the tape, for isolating the earthelectrode for testing purposes.
(vi) Earthing of sub-main equipment shall be deemed to be satisfactory where the sub-main cablesare M.I.C.S. or conduit with separate earth wire, and installation is carried out in accordancewith the figures stated in the current edition of the I.E.E Regulations.
(vii) Where an earth rod is specified (see Sub-clause (iii) it shall be proprietary manufacture, solidhand drawn copper of 15mm diameter driven into the ground to a minimum depth of 3.6m . Itshall be made up to 1.2m sections with internal screw and socket joints and fitted with hardenedsteel tip and driving cap.
(viii) Earth plates will not be permitted(ix) Where an earth rod is used the earth resistance shall be tested in the manner described in the
current edition of the IEE Regulations, by the Sub-Contractor in the presence of the Engineerand the Sub-Contractor shall be responsible for the supply of all test equipment.
D-6.
(x) Where copper tape is fixed to the building structure it structure it shall be by means of purposemade non-ferrous saddles which space the conductor away from the structure a minimumdistance of 20mm. Fixings, shall be made using purpose made plugs; No fixings requiringholes to be drilled through the tape will be accepted.
(xi) Joints in copper tape shall be tinned before assembly riveted with a minimum of two copperrivets and seated solid.
(xii) Where holes are drilled in the earth tape for connection to items of equipment the effective crosssectional area must not be less than required to comply with the IEE regulations.
(xiii) Bolts, nuts and washers for any fixing to the earth tape must be of non-ferrous material.(xiv) Attention is drawn to the need for the earthing metal parts of lighting fittings and for bonding
ball joint suspension in lighting fittings.
2.16 CABLES AND FLEXIBLE CORDSAll cables used in this Sub-Contract shall be manufactured in accordance with the current appropriateKenya standard Specification which are as follows:-
P.V.C. Insulated Cables and Flexible Cords - Ks 04-192:1988
PVC Insulated Armoured Cables - Ks 04-194:1990
Armouring of Electric cables - Ks 04-290:1987
The successful Sub-Contractor will, at the Engineers discretion be required to submit samples of cablesfor the Engineers approval; the Engineer reserves the right to call for the cables of an alternativemanufacture without any extra cost being incurred.P.V.C. insulated cables shall be 500/1000 volt grade. No cables smaller than 1.5mm² shall be usedunless otherwise specified. The installation and the finish of cables shall be as detailed in later clauses.The colour of cables shall conform with the details stated in the “Cable Braid and insulation Colours”Clause.
2.17 ARMOURED P.V.C. INSULATED AND SHEATHED CABLES:Shall be 600/1000 volt grade manufactured to Ks 04-194:1988 and Ks 04-187/188 with copper strandedconductors.
The wire armour of the cable shall be used wholly as an earth continuity conductor and the resistance ofthe wire armour shall have a resistance not more than twice of the largest current carrying conductor ofthe cable.
P.V.C./S.W.A./P.V.C. cables shall be terminated using “Telecom” “B” type or approved equal orapproved equal glands and a P.V.C. tapered sleeve shall be provided to shroud each gland.
Where cables rise from floor level to switchgear etc., they shall be protected by P.V.C. conduit, to aheight of 600mm from finished floor level, whether the cable is run on the surface or recessed into thewall.
2.18 CABLE SUPPORTS, MARKERS AND TILESAll PVC/SWA/PVC cables run inside the building shall be fixed in rising ducts or on ceilings by meansof die cost cables hooks or clamps, or appropriate size to suit cables, fixed by studs and back nuts totheir channel sections.
D-7.
Alternatively, fixing shall be by BICC claw type cleating system with die-cast cleats and galvanisedmild steel back straps or similar approved equal method. For one or two cables run together the cleatsshall be fixed a special channel section supports or backstraps described above which shall in turn besecured to walls or ceilings of ducts by rawbolts.
In excessively damp or corrosive atmospheric conditions special finishes may be required and the Sub-contractor shall apply to the Engineer for further instructions before ordering cleats and channels forsuch areas.
The above type of hooks and clamps and channels or cleats and blackstraps shall also be used forsecuring cables in vertical ducts.
Cables supports shall be fixed at 600mm maximum intervals, the supports being supplied and erectedunder this Sub-contract. Saddles shall not be used for supporting cables nor any other type of fixingother than one of the two methods described above or other system which has received prior approval ofthe Engineer;
Cables are to be kept clear of all pipe work and the Sub-contractor shall work in close liaison with otherservices Sub-contractors.
The Sub-Contractor shall include for the provision of fixing of approved type coloured slip on cablesend markers to indicate permanently the correct phase and neutral colours on all ends.
Provision shall be made for supplying and fixing approved non-corrosive metal cable markers to beattached to the outside of all PVC/SWA/PVC cables at 15mm intervals indicating cable size anddistinction.
Where PVC/SWA/PVC cables are outside the building they shall be laid underground 750mm deep withprotecting concrete interlocking cover tiles laid over which shall be provided and laid under this Sub-contract.
All necessary excavations and reinstatement of ground including sanding or trenches will be carried outby the Sub-Contractor, unless otherwise stated.
2.19 PVC INSULATED CABLESShall be of non-braided type as CMA reference 6491 x 600/1000/1000 volt grade cables, or equalapproved.
PVC cables shall conform to the details of the “Cables and Flexible cords” and “Cable Braid andInsulation Colours” clauses.
2.20 HEAT RESISTING CABLESFinal connections to cookers, water heaters, etc., shall be made using butyl rubber insulated cable asCMA reference 610 butyl (Single core 600/1000 Volt).
This type of cable shall be used in all instances where a temperature exceeding 100°F, but not exceeding150°F is likely to be experienced. Final connections to all lighting fittings (and other equipment wherea temperature in excess of 150°c likely to be experienced) shall be made using silicon rubber insulatedcable or equal and approved.
2.21 FLEXIBLE CORDSShall be in accordance with the “Cable and Flexible Cords” clause. No cord shall be less than24/0.2mm in size unless otherwise specified.
D-8.
Circular white twin TRS flex shall be used for plain pendant fittings up to 100 watts. For all other typesof lighting fittings the flexible cable shall be silicone rubber insulated.
No polythene insulated flexible cable shall be used in any lighting fitting or other appliance (see “HeatResisting Cables” Clause 30).
2.22 CABLE ENDS AND PHASE COLOURS
All cable ends connected up in switchgear, MCB panels etc;, shall have the insulation carefully cut backand the ends sealed with Hellerman rubber slip on cable end markers.
The markers shall be of appropriate phase colour for switch and all other live feeds to the details of the“Cable Insulation Colours” clause. Black cable with black end markers shall only be used for neutralcables.
2.23 CABLE INSULATION COLOURSUnless otherwise stated in later clauses the insulation coloursshall be in accordance with the following table.
Where other systems are installed the cable colours shall be in accordance with the details stated in theappropriate clause.
SYSTEM INSULATION COLOUR CABLE END
MARKER
Main and Sub-Main
a) Phase Red Red
b) Neutral Black Black
1) Sub-CircuitsSingle Phase
a) Phase Red Red
b) Neutral Black Black
2.24 SUB-CIRCUIT WIRINGFor all lighting and sockets wiring shall be carried out in the “looping in” system and there shall be nojoints whatsoever. No lighting circuits shall comprise more than 20 points when protected by 10AMCB. Cables with different cross-section area of copper shall not be used in combination.
Lighting circuits P. V.C. cable 1.5mm² for all lighting circuits indicated on the drawing.Power circuits P.V.C cable (minimum sizes).(i) 2.5mm² for one, two or three 5Amp sockets wired in parallel.
(ii) 2.5mm² for one 15Amp socket.
(iii) 2.5mm² for maximum of ten switched 13 Amp sockets wired from 30 Amp MCB.The wiring sizes for lighting circuits and sockets are shown on the drawings. In such cases, the sizesshown on the drawings shall prevail over the sizes specified.
D-9.
Wiring sizes for other appliances shall be shown on the drawing or specified in later clauses of thisspecification.
2.25 SPACE FACTORThe maximum number of cables that may be accommodated in a given size of conduit or trunking orduct is not to exceed the number in Tables B.5 and B.6 or as stated in Regulation B.91, B.117 and B.118of the I.E.E Regulations whichever is appropriate.
2.26 INSULATIONThe insulation resistance to earth and between poles of the whole wiring system, fittings and lumps,shall not be less than the requirements of the latest edition of the I.E.E Regulations. Complete tests shallbe made on all circuits by the Sub-contractor before the installations are handed over.
A report of all tests shall be furnished by the Sub-Contractor to the Engineer. The Engineer will thencheck test with his own instruments if necessary.
2.27 LIGHTING SWITCHESThese shall be mounted flush with the walls, shall be contained in steel or alloy boxes and shall be of thegangs ratings and type shown in the drawings. They shall be as manufactured by M.K. Electrical Ltd.,or other equal and approved to KS 04 – 247: 1988
2.28 SOCKETS AND SWITCHED SOCKETSThese shall be flush pattern in steel/pvc box and shall be of the gangs and type specified in the drawings.
They shall be 13- Amp, 3-pin, shuttered, switched and as manufactured by “M.K. Electrical Co. Ltd.”,or other approved equal to KS 04 – 246: 1987
2.29 FUSED SPUR BOXESThese shall be flush, D.P switched as in steel/pvc box and of type and make specified in the drawingscomplete with pilot light and as manufactured by “M. K. Electrical Company Ltd”, or other approvedequal. KS 04 – 247: 1988
2.30 COOKER OUTLETSThese shall be flush mounted with 13-A switched socket outlet and neon indicator Lamps.The cooker control units shall be as manufactured by “M.K. Electrical Company Ltd”, or other approvedequal KS 04 – 247: 1988
2.31 CONNECTORSShall be specified in the drawings and appropriate rating. These shall be fitted at all conduit boxlighting point outlets for jointing of looped P.V.C cables with flexible cables of specified quality.
2.32 LAMPHOLDERSShall be of extra heavy H.O skirted and shall be provided for every specified lighting fitting and shall beB.C;, E.S;, or G.E.S as required. All E.S. and G.E.S. holders shall be heavy brass type (except for plainpendants where the reinforced bakelite type shall be used). The screwed cap of the E.S and G.E.S.holders shall be connected to the neutral.
Where lampholders are supported by flexible cable, the holders shall have “cord grip” arrangements andin the case of metal shades earthing screws shall be provided on each of the holders.
D-10.
The Sub-Contractor must order the appropriate type of holder when ordering lighting fittings, to ensurethat the correct types of holders are provided irrespective of the type normally supplied by themanufacturers.
2.33 LAMPSAll lamps shall be suitable for normal stated supply voltage and the number and sizes of lamps detailedon the drawings shall be supplied and fixed. The Sub-Contractor must verify the actual supply voltagewith the supply authority before ordering the lamps.
Tungsten filament lamps shall be manufactured in accordance with KS 04 – 112:1978 for generalservice lamps and KS 04 – 307:1985 for lamps other than general services. Tubular fluorescent lampsshall comply with KS 04 – 464:1982
Pearl lamps shall be used in all fittings unless otherwise specified.
2.34 LIGHTING FITTINGS AND STREET LIGHTING LANTERNSThis Sub-Contract shall include for the provision, handling charges, taking the delivery, safe storage,wiring (including internal wiring) assembling and erecting of all lighting fittings shown on the drawings.
All fittings and pendants shall be fixed to the conduit boxes with brass R/H screws. These to be in linewith metal finish of fittings. The lighting fittings are detailed for the purpose of establishing a highstandard of finish and under no circumstances will substitute fittings be permitted.In case of rectangular shaped ceiling fittings, the extreme ends of the fittings shall be secured to suitablesupport in addition to the central conduit box fittings. Supports shall be provided and fixed by the Sub-Contractor.
The whole of the metal work of each lighting fittings shall be effectively bonded to earth. In the case ofball and/or knuckle joints short lengths of flexible cable shall be provided, bonded to the metal work oneither side of the joints. If the above provisions are not made by the manufacturers -, the Sub-contractorshall include cost of additional work necessary in his tender. See “Flexible Cords” clause for details ofinternal wiring of lighting fittings. Minimum size of internal wiring shall be 20/0.20mm (23/0067).Each lighting fitting shall be provided with number type and size of lamps as detailed on the drawings.It is to be noted that some fittings are suspended as shown on the drawings.
Where two or more points are shown adjacent to each other on the drawings, e.g socket outlet andtelephone outlet, they shall be lined up vertically or horizontally on the centre lines of the unitsconcerned.
Normally, the units shall be lined up on vertical centre lines, but where it is necessary to mount units atlow level they shall be lined up horizontally.
2.35 POSITIONS OF POINTS AND SWITCHES
Although the approximate positions of all points are shown on the drawings, enquiry shall be made as tothe exact positions of all M.C.B panels, lighting points, socket outlets etc, before work is actuallycommenced. The Sub-contractor must approach the Architect with regard to the final layout of all lightson the ceiling and walls.
The Sub-contractor must consult with the Engineer in liaison with the Clerk of Works, or the GeneralForeman on site regarding the positions of all points before fixing any conduit etc. The Sub-Contractorshall be responsible for all alterations made necessary by the non-compliance with the clause.
D-11.
2.36 STREET/SECURITY OUTDOOR LIGHTING COLUMNS:The column shall be at a minimum of 225mm in the ground on 75mm thick concrete foundations and thepole upto 150mm shall be surrounded with concrete. The top bracket and plain section of the columnsshall be common to and interchangeable with all brackets with maximum mismatching tolerance of3mm between any pole and bracket. After manufacture and before erection the columns shall be treatedwith an approved mordant solution which shall be washed off and the whole allowed to dry. Thereafter,the columns shall be painted with one undercoat and two coats of gloss paint to an approved colour. Allcolumns shall be complete with fused cut-outs.
2.37 TIMING CONTROL SWITCHThese shall be installed where shown on the drawings. Photocell timing control circuits which willoperate ‘on’ with a specified level of darkness and ‘off’ with a given level of light. The initialadjustment will be done with approval of the Electrical Engineer.
2.38 WIRING SYSTEM FOR STREETLIGHTINGCables shall be as indicated on the drawings, and shall be laid in a cable trench 450mm deep along theroad sides and 600mm deep across the roads and 900mm away from the road kerb or 1500mm awayfrom the edges of the road. ‘Loop-in’ and ‘Loop-out’ arrangement shall be used at every pole. Wiringto the lanterns on each pole shall be with 1.5mm² PVC twin insulated and sheathed cable with earth wireshall be laid at least 600mm below the finished road level on a compact bed of murram at least 50mmthick and covered with a concrete surrounded 150mm thick.
2.39 METAL CONTROL PILLARThese shall be metal clad and fabricated as per contract drawings and specification. The Sub-Contractorshall supply, install, test and commission control pillars including supplying, fixing connectingswitchgears as detailed on the appropriate drawings.
2.40 CURRENT OPERATED EARTH LEAKAGE CIRCUIT BREAKERCurrent operated earth leakage circuit breaker shall conform to B.S.S. 4293:68 rated at 240 volts D.P. 50cycles A.C. Mains.
The breaker shall be provided with test switch and fitted in weather proof enclosure for surfacemounting. The rated load current and earth fault operating current shall be as specified in the drawings.These shall be as manufactured by Crabtree, Siemens or other equal and approved.
2.41 M.V. SWITCHBOARD AND SWITCHGEARThe switchboard shall be manufactured in accordance with KS04-226 which co-ordinates therequirements for electrical power switchgear and associated apparatus. It is not intended that this K.S.should cover the requirements for specified apparatus for which separate Kenyan Standard exist. Allequipment and material used in the switchboard shall be in accordance with the appropriate KenyaStandard.
The switchboard shall comprise the equipment shown on the drawings together with all currenttransformers, auxiliary fuses, labels, small wiring and interconnections necessary for the satisfactoryoperation of the switchboard
Switchboard shall be of the flush fronted, enclosed, metal clad type with full front or rear access as calledfor in the particular specifications, suitable for indoor use, sectionalized as necessary to facilitate transportand erection. The maximum height of the switchboard is to be approximately 2.0 meters. A suitableconnection chamber containing all field terminals shall be provided at the top or bottom of theswitchboard as appropriate.
D-12.
Before manufacture, the Sub-Contractor shall submit to the consulting Engineer for approval of detailed drawingsshowing the layout, construction and connection of the switchboard.
All bus-bars and bus-bar connections shall consist of high conductivity copper and be provided in accordancewith KS 04-226: 1985. The bus-bars shall be clearly marked with the appropriate phase and neutral colourswhich should be red, yellow, blue for the phases and black for neutral. The bus-bars shall be so arranged in theswitchboard that the extensions to the left and right may be made in the future with ease should the need arise.
Small wiring, which will be neatly arranged and cleated, shall be executed in accordance with B.S. 158 and theinsulation of the wiring shall be colored according to the phase or neutral connection.
Switches and fuse switches, shall be in strict accordance with KS04-183:1978 Class 2 switches. Means of lockingthe switch in the “OFF” position shall be provided.
All fuse switches shall comply with KS04-183:1978, PARTS 2 and 3 a fault rating at least equal to the fault ratingof the switchboard in which they are installed. Cartridge fuse links to KS 04-183:1978 category A.C. 46, class Q1and fusing factor not exceeding 1.5 shall be supplied with each fused switch.
Mounting arrangements shall be such that individual complete fuse switches may be disconnected and withdrawnwhen necessary without extensive dismantling work. When switches are arranged in their formation all necessaryhorizontal and vertical barriers shall be provided to ensure segregation from adjacent units. Means of locking theswitch in the “OFF” position shall be provided.
2.42 STEEL CONDUITS AND STEEL TRUNKINGConduits shall be of heavy gauge class “B” welded to Standard specification KS 04-180:1985. In no case willconduit smaller than 20mm diameter be used on the works. Conduits installed within buildings shall be blackenameled finish except where specified otherwise. Where installed externally or in damp conditions they shall begalvanised. Conduit fittings, accessories or equipment used in conjunction with galvanised conduits shall also begalvanised or otherwise as approved by the service engineer.
Metal trunking shall be fabricated from mild steel of not less than 18 swg. All sections of trunking shall berigidly fixed together and attached to the framework or fabric or the building at intervals of not less than 1.2m.Joint trunking shall not overhang fixing points by more than 0.5m.
All trunking shall be made electrically continuous by means of 25 x 3mm copper links across each joint andwhere the trunking is galvanised, the links shall be made by galvanised flat iron strips.
All trunking fittings (i.e. Bends, tees, etc) shall leave the main through completely clear of obstructions andcontinuously open except through walls and floors at which points suitable fire resisting barriers shall be providedas may be necessary. The inner edge of bends and tees shall be chamfered where cables larger than 35mm² areemployed.
Where trunking passes through ceilings and walls the cover shall be solidly fixed to 150mm either side of ceilingsand floors and 50mm either side of walls.
Screws and bolts securing covers to trunking or sections of covers together shall be arranged so that damage tocables cannot occur either when fixing covers or when installing cables in the trough.
Where trunking is used to connect switchgear of fuseboards, such connections shall be made by trunking fittingsmanufactured for this purpose and not by multiple conduit couplings.
Where vertical sections of trunking are used which exceed 4.5m in length, staggered tie off points shall beprovided at 4.5m intervals to support the weight of cables.
D-13
Unless otherwise stated, all trunking systems shall be painted as for conduit.
Where a wiring system incorporates galvanized conduit and trunking, the trunking shall be deemed to begalvanized unless specified otherwise.
The number of cables to be installed in trunking shall be such as to permit easy drawing in without damage to thecables, and shall in no circumstances be such that a space factor of 45% is exceeded.
Conduit and trunking shall be mechanically and electrically continuous. Conduit shall be tightly screwed betweenthe various lengths so that they butt at the socketed joints. The internal edges of conduit and all fittings shall besmooth, free from burrs and other defects. Oil and any other insulating substance shall be removed from thescrew threads; where conduits terminate in fuse-gear, distribution boards, adaptable boxes, non-spoutedswitchboxes, etc., they shall, unless otherwise stated, be connected thereto by means of smooth bore male brassbushes, compression washers and sockets. All exposed threads and abrasions shall be painted using an oil paintfor black enamelled tubing and galvanising paint for galvanised tubing immediately after the conduits are erected.All bends and sets shall be made cold without altering the section of the conduit. The inner radius of the bed shallnot be less than four (4) times the outside diameter of the conduit. Not more than two right angle bends will bepermitted without the inter-position of a draw-in-box. Where straight runs of conduit are installed, draw-in-boxesshall be provided at distances not exceeding 15mm. No tees, elbows, sleeves, either of inspection or solid type,will be permitted.
Conduit shall be swabbed out prior to drawing in cables, and they shall be laid so as to drain of all condensedmoisture without injury to end connections.
Conduits and trunking shall be run at least 150mm clear of hot water and steam pipes, and at least 75mm clear ofcold water and other services unless otherwise approved by the services engineer.
All boxes shall conform to KS 04 – 668: 1986, to be of malleable iron, and black enamelled or galvanisedaccording to the type of conduit specified. All accessory boxes shall have threaded brass inserts.
Box lids where required shall be heavy gauge metal, secured by means of zinc plated or cadmium plated steelscrews.
All adaptable boxes and lids of the same size shall be interchangeable.Boxes used on surface work are to be tapped or drilled to line up with the conduit fixed in distance type saddlesallowing clearance between the conduit and wall without the need for setting the conduit.Where used in conjunction with mineral insulated copper sheathed cable, galvanised boxes shall be used andpainted after erection.
Draw-in boxes in the floors are generally to be avoided but where they are essential they must be grouped inpositions approved by the services engineer and covered and by the suitable floor traps, with non-ferrous traysand covers.
The floor trap covers are to be recessed and filled in with a material to match the floor surface.
The Sub-contractor must take full responsibility for the filling in of all covers, but the filling in material will besupplied and the filling carried out by the main building contractor.
Where buried in the ground outside the building the whole of the buried conduit is to be painted with two coats ofapproved bitumastic composition before covering up.
D-14.
Where run on the surface, unpainted fittings and joints shall be painted with two coats of oil bound enamelapplied to rust and grease free metalwork.
2.43 TESTING ON SITEThe Sub-contractor shall conduct during and at the completion of the installation and, if required, againat the expiration of the maintenance period, tests in accordance with the relevant section of the currentedition of the Regulations for the electrical equipment of buildings issued by the I.E.E of Great Britain,the Government Electrical Specification and the Electric Supply Company’s By-Laws.
(a) Tests shall be carried out to prove that all single pole switches are installed in the ‘live’ conductor.
(b) Tests shall be carried out to prove that all socket outlets and switched socket outlets are connected tothe ‘live’ conductor in the terminal marked as such, and that each earth pin is effectively bonded tothe earth continuity system. Tests shall be carried out to verify the continuity of all conductors ofeach ‘ring’ circuit.
(c) Phase tests shall be carried out on completion of the installation to ensure that correct phasesequence is maintained throughout the installation. Triplicate copies of the results of the above testsshall be provided within 14 days of the witnessed tests and the Sub-contractor will be required toissue to the service engineer the requisite certificate upon completion as required by the regulationsreferred to above.
(d) Any faults, defects or omissions or faulty workmanship, incorrectly positioned or installed parts ofthe installation made apparently by such inspections or tests shall be rectified by the Sub-contractorat his own expense.
(e) The Sub-contractor shall provide accurate instruments and apparatus and all labour required to carryout the above tests. The instruments and apparatus shall be made available to the services engineerto enable him to carry out such tests as he may require.
The Sub-contractor shall generally attend on other contractors employed on the project and carry outsuch electrical tests as may be necessary.
The Sub-contractor shall test to the services engineer’s approval and as specified elsewhere in thisspecification or in standards and regulations already referred to, all equipment, plant and apparatusforming part of the works and before connecting to any power or other supply and setting to work.
Where such equipment, etc., forms part of or is connected to a system whether primarily or of anelectrical nature or otherwise ( e.g. air conditioning system) the Sub-contractor shall attend on and assistin balancing, regulating testing and commissioning, or if primarily an electrical or other system formingpart of works, shall balance, regulate, test and commission the system to the service engineer’s approval.
D-15
APPENDIX TO GENERAL SPECIFICATIONS OF MATERIALS AND WORKS
The electrical sub-contractor shall comply with the following: -
1. Government Electrical Specifications No. 1 and No. 2.
2. All requirements of Kenya Power and Lighting Company Limited, and Communications Commissionof Kenya (CCK).
3. Shall be dually registered with NCA in the Appropriate Class and Category
4. Shall be dually Licensed with ERC to carry out Electrical installation works
5. Shall be dually Licensed with ERC to carry out Solar PV installation works (Where Solar Installation
Works are to Be done)
D-16.
SECTION E
SCHEDULE OF CONTRACT DRAWINGS
SCHEDULE OF CONTRACT DRAWINGS
1.0 Tenderers may inspect the electrical drawings at the office of the Chief Electrical and Mechanical Engineer (BS),Ministry of Public Works, Hill Plaza, along Ngong Road, Nairobi, during normal working hours.
The drawings shall however be availed, on award of the tender, to the nominated sub contractor.
E/1
SECTION F
PARTICULAR SPECIFICATIONS
OF
MATERIALS AND WORKS
PARTICULAR SPECIFICATIONS
1.0 SITE LOCATION
The site of the proposed works is As in the Main Document
2.0 SCOPE OF WORKS
The works to be carried out under this sub-contract comprise of but not limited to the supply,installation, testing and commissioning of:
i. Careful removal of the existing Lighting fittings and accessories and handing over toclient for safe keeping.
ii. Wiring for lighting and power pointsiii. Installation of lighting fittings and accessoriesiv. Installation of power distribution cables and control switchgearv. Installation of MATV System
vi. Installation of Lightning arrestor systemvii. Installation of fire detection and alarm system
viii. Solar PV Installation Works
3.0 MATERIALS FOR THE WORKS
Materials shall be as specified in Section D and in the Bills of Quantities of this document whichshall be read in conjunction with contract drawings. Alternative materials shall be accepted onlyafter approval by the Project Manager.
F/1
SECTION G
SCHEDULE OF UNIT RATES
SCHEDULE OF UNIT RATES
1. The tenderer shall insert unit rates against the items in the following schedules and may add suchother items as he considers appropriate.
2. The unit rates shall include for supply, transport, insurance, delivery to site, storage as necessary,assembling, cleaning, installing, connecting, profit and maintenance in defects liability and anyother obligation under this contract.
3. The unit rates will be used to assess the value of additions or omissions arising from authorizedvariations to the contract works.
4. Where trade names or manufacturer’s catalogue numbers are mentioned in the specification, thereference is intended as a guide to the type of article or quality of material required. Alternativebrands of equal and approved quality will be accepted.
5. The prices quoted shall be deemed to include for all obligations under the sub-contract includingbut not limited to supply of materials, labour, delivery to site, storage on site, installation, testing,commissioning and all taxes (including 16% V.A.T and 3 % Withholding tax).
In accordance with Government policy, 3% withholding Tax shall be deducted from allpayments made to the tenderer, and the same shall be forwarded to the Kenya RevenueAuthority (KRA).
G/1
SCHEDULE OF UNIT RATES
NO DESCRIPTION QTY UNIT UNIT RATE
1.0
2.0
3.0
4.0
5.0
6.0
7.0
8.0
9.0
10.0
11.
PVC/SWA/PVC copper cable per metre
a) 35mm sq. 4 coreb) 16mm sq. 2 core
200A 10 Way TPN Distribution Board
a) 50mm Ø conduitb) 32mm Ø conduit
Single PVC cable per metre
a) 1.5mm2
b) 2.5mm2
c) 4.0mm2
d) 6.0mm2
PVC boxes as
a) 32mm PVC loop-in box circularb) 38mm PVC loop-in box circularc) 50mm PVC loop-in box circular
50W led floodlight as Thorn Lighting
20W led floodlight as Thorn Lighting
45W led Dimmable Panel Light
Distribution Boards and Consumers Units
6Way TPN as Crabtree12 Way TPN as Crabtree4 Way SPN as Crabtree6 Way SPN as Crabtree
Circuit breakers125A TP MCCB150A TP MCCB200A TP MCCB45W Led 600x600mm Panel Light
KSHS CTS
12 45W Led 1200mmx300mm Panel Light
G2
SECTION H
BILLS OF QUANTITIES
BILLS OF QUANTITIES
A) PRICING OF PRELIMINARIES ITEMS.
Prices will be inserted against item of preliminaries in the sub-contractor’s Bills of Quantities andspecification. These Bills are designated as Bill No.1 in this Section. Where the sub-contractor fails toinsert his price in any item he shall be deemed to have made adequate provision for this on various itemsin the Bills of Quantities. The preliminaries form part of this contract and together with other Bills ofQuantities covers for the costs involved in complying with all the requirements for the proper executionof the whole of the works in the contract.
The Bills of Quantities are divided generally into three sections:-
a) Preliminaries – Bill 1Sub-contractors preliminaries are as per those described in section C – sub-contractor preliminaries andconditions of contract. The sub-contractor shall study the conditions and make provision to cover theircost in this Bill. The number of preliminary items to be priced by the Tenderer has been limited totangible items such as site office, temporary works and others. However the Tenderer is free to includeand price any other items he deems necessary taking into consideration conditions he is likely toencounter on site.
b) Installation Items and Other BillsThe brief description of the items in these Bills of Quantities should in no way modify or supersede thedetailed descriptions in the contract Drawings, conditions of contract and specifications.The unit of measurements and observations are as per those described in clause 1.05 of the section C.
c) SummaryThe summary contains tabulation of the separate parts of the Bills of Quantities carried forward withprovisional sum, contingencies and any prime cost sums included. The sub-contractor shall insert histotals and enter his grand total tender sum in the space provided below the summary.This grand total tender sum shall be entered in the Form of Tender provided elsewhere in this document
H/1---------- (i)
B) NOTES FOR BILLS OF QUANTITIES
1. The Bills of Quantities form part of the contract documents and are to be read in conjunctionwith the contract drawings and general specifications of materials and works.
2. The prices quoted shall be deemed to include for all obligations under the sub-contract includingbut not limited to supply of materials, labour, delivery to site, storage on site, installation, testing,commissioning and all taxes (including 16% V.A.T and 3 % Withholding tax).
In accordance with Government policy, 3% withholding Tax shall be deducted from allpayments made to the tenderer, and the same shall be forwarded to the Kenya RevenueAuthority (KRA).
3 All prices omitted from any item, section or part of the Bills of Quantities shall bedeemed to have been included to another item, section or part.
4. The brief description of the items given in the Bills of Quantities are for the purpose ofestablishing a standard to which the sub-contractor shall adhere to. Otherwise alternative brandsof equal and approved quality will be accepted.
Should the sub-contractor install any material not specified here in before receivingapproval from the Project Manager, the sub-contractor shall remove the material inquestion and, at his own cost, install the proper material.
5. The grand total of prices in the price summary page must be carried forward to the Form ofTender.
6. Tenderers must enclose, together with their submitted tenders, detailed manufacturer’sBrochures detailing Technical Literature and specifications on the items they intend to offer.
This shall be used in the tender evaluation to determine the first line aesthetics and qualityof fittings offered.
H/1---------- (ii)
1. Statement of Compliance
a) I confirm compliance of all clauses of the General Conditions, General Specifications andParticular Specifications in this tender.
b) I confirm I have not made and will not make any payment to any person, who can beperceived as an inducement to win this tender.
Signed: …………………………………….for and on behalf of the Tenderer
Date: ……………………..
Official Rubber Stamp: ……………………………………………………………
H/2
Electrical - Kasei
Item Description Qty Unit Rate (Ksh) Amount (Ksh)
Supply, install, test and commission the following ;-
LIGHTING POINTS
1.01 Lighting points wired in 1.5 mm2
SC CU cables drawn in
concealed 20mm diameter HG P.V.C conduits for:-
a) one way switching 9 No.
b) two way switching 3 No.
SWITCHES
1.02 10Amps, switch plate as CLIPSAL, BG NEXUS or
approved equivalent as
a) one gang one way 5 No.
b)one gang two way 4 No.
LIGHTING FITTINGS
1.03 Lighting fittings complete with bulbs or tubes as follows.
All fitting to be fitted with LED Bulbs ,Energy Saving
Bulbs or LED Tubes
a) 1200mm, 2x36 Watts Batten fitting fitted with 18W
LED Bulb as THORN or approved equivalent 1 No.
b) Ceiling fitting with CG lampholders complete with
8W LED lamp as MK or equal and approved
equivalent
5 No.
c) 60 Watts, spherical screw neck ball fitting fitted with
8W LED bulb as THORN MTC 1060 or approved
equivalent.
3 No.
d) 18 Watts Decorative Lamp Shade installed in the
Living Room fitted with 8W LED THORN or
approved equivalent
1 No.
e) 1x8W bulkhead security light fitting fitted with 8W
LED lamp as THORN Cat. No.OBV2008 or approved
equivalent
3 No.
f) 8W Mirror strip light with 220/240V shaver unit
complete with 8W LED tube , pull cord switch as
Thorn FLST 13 or equivalent
1 No.
SOCKET OUTLETS AND OTHER POWER POINTS
1.04 13 Amps socket outlet points wired ring comprising of
3x2.5 mm sq. single core PVCI copper cables drawn in
concealed 25mm HG PVC conduits and steel Trunking. 5 No.
1.05 13 Amps. Moulded plate switched socket outlet with
neon indicator as BG, CLIPSAL or approved equivalent
a) single. 0 No.
b) twin. 5 No.
Sub Total Carried Forward to Next Page
SCHEDULE NO.1 - TWO BEDROOM UNIT .
H/3
Electrical - Kasei
Item Description Qty Unit Rate (Ksh) Amount (Ksh)
Balance B/f
Supply, install, test and commission the following ;-
1.06 Instant shower point comprising wiring in 3x4.0mm2
PVC-SC-CU cables in concealed PVC conduits 1 No.
1.07 20 Amps double pole switches with neon indicator as
CLIPSAL or approved equivalent for items 1.06 above1 No.
1.08 Cooker point comprising of 3x6mm2
PVCI Copper
cables drawn in concealed 25mm dia. HG PVC conduits
from CU
1 No
1.09 Cooker control unit complete with 13 Amps. Switched
socket outlet as MEM or approved equivalent. 1 No
1.10 Cooker connection unit for item 1.09 above. 1 No.
TV WORKS
1.11 TV points comprising Draw wire in concealed PVC
conduits 1 No.
1.12 TV outlet plate complete with wiring in CO-AXIAL
cable drawn in concealed HG PVC conduit 1 No.
CONSUMER UNITS
1.13 6 ways SP&N, flush mounted consumer unit complete
with 100A integral isolator as HAGER or approved
equivalent complete with all accessories but excluding
MCBs.
1 No.
1.14 MCB’s for item 1.13 above
(a) 10A, SP 1 No.
(b) 20A, SP 1 No.
(c) 30A, SP 1 No.
(d) 45A SP 1 No.
(e) Blanking plates 2 No.
SUB-MAIN POWER DISTRIBUTION
1.15 16mm2
3Core PVC/SWA/PVC Copper cables in cable
trench and rising duct from Meter board to consumer 20 LM
SUB TOTAL Carried Forward to Price Summary
For TWO No. Units(1 Blocks) Total Carried Forward to
Price Summary Page x2
SCHEDULE NO. 1 CONT'D:- 1 BEDROOM UNITS.
H/4
Electrical - Kasei
Item Description Qty Unit Rate (Ksh) Amount (Ksh)
Supply, install, test and commission the following ;-
METER BOX
2.01 16 SWG surface mounted and spray painted Meter board
to accommodate 2No. Single tariff Prepaid Meters
complete with , 100A SPN MCCB and all other
necessary accessories.
1 No.
2.02 Supply and install the following in item 2.01 above
i. 100A SPN MCCB 1 No.
ii. 100A KMBG switch fuse 2 No.
iii. Cut out fuses 4 No.
iv. Allow for interwiring within the meterboard 1 item
EARTHING
2.03 Earthing comprising of the following and any other
necessary accessories:-
a) 15 mm x 1800 mm earth rod as FURSE cat. No. RB
105.1 No.
b) 15 mm dia. Driving stud as FURSE cat.No. ST100.
1 No.
c) Rod to tape clamp as FURSE. 1 No.
d) Concrete inspection pit as FURSE cat. No.PT005. (or
a well made 320mm x 320mmx 210 mm depth pit.) 1 No.
e) 16mm sq. SC PVCI Copper cables. 4 LM
c) Rod to cable clamp as FURSE cat. No. CR510. 1 No.
LIGHTNING PROTECTION
AIR TERMINATION
2.04 25x3mm copper tape including copper saddles at
1500mm intervals and bonding to water tanks and other
metal work in the roof , all as FURSE
30 LM
2.05 Copper air terminations (lightning arrestors) inclusive of
base clamp and all fixing materials as FURSE 1 No.
DOWNWARD CONDUCTOR
2.06 Downward conductor comprising 25mm x 3 mm thick
bare copper tape as FURSE 3 LM
2.07 Copper square tape clamp for making crossing tape
joints1 No.
2.08 Steel conduits32mm diam. for securing the down
conductors complete with sandles3 LM
2.09 Test clamp as FURSE 1 No.
SCHEDULE NO. 2 - COMMON SERVICES.
Sub Total Carried Forward to Next Page
H/5
Electrical - Kasei
Item Description
Qty Unit Rate (Ksh) Amount (Ksh)
Balance B/f
Supply, install, test and commission the following ;-
EARTHING.
2.10 Earthing comprising of the following and any other
necessary accessories:-
a) 15 mm x 1800 mm earth rod as FURSE cat. No. RB
105.2 No.
b) 15 mm dia. Driving stud as FURSE cat.No. ST100.
2 No.
c) Rod to tape clamp as FURSE. 2 No.
d) Concrete inspection pit as FURSE cat. No.PT005. (or
a well made 320mm x 320mmx 210 mm depth pit.) 2 No.
e) 25x3mm copper tape 10 LM
CENTRALIZED ANTENNA SYSTEM
2.11 Supply and install DSTV decoders 1 No.
2.12 Satallite Receiver Dish for DSTV 1 No.
2.13 Four way splitters as Ellies or approved equivalent 1 No.
2.14 13 AMP High voltage guard as sollatec or approved
equivalent1 No.
For ONE No. BLOCK Total Carried Forward to Price
Summary Page x1
Sub Total For Common Services
H/6
Electrical - Kasei
Item Description
Qty Unit Rate (Ksh) Amount (Ksh)
3.01 12V,200AH sealed maintenance free Deep Cycle solar
battery as Gaston or Victron or equal and Approved
equivalent.
2 No.
3.02 250 watts, 24 volts Muticrystalline solar panel as
Kyocera or equal and approved equivalent.4 No.
3.03 1500W 12/24V DC Modified Sine Wave Inverter or
equal and Approved equivalent.1 No.
3.04 EP-Solar VS6024BN MPPT Solar Charger 1 No.
3.05 MIDNITE SOLAR PV 4 string Combiner Box or equal
and Approved equivalent.1 No.
3.06 MC4 Connectors 4 No.
3.07 MNEDC 100A DC safety Breaker 2 No.
3.08 2x16mm2 Single core p.v.c insulated cable non-
armoured,from inverters to consumer Units.20 M
3.09 DC Power Distribution Board1 No.
For ONE No. BLOCK Total Carried Forward to Price
Summary Page x1
MAIN SUMMARY FOR ELECTRICAL WORKS
Item Description Amount (Ksh)
1.00 Total Brought Forward for Twin Two BEDROOM
UNITS - Electrical Installation Works
2.00 Total brought Forward for COMMON SERVICES
3.00 Allow for 4No. sets of “As INSTALLED DRAWINGS’’
4.00 Solar Installation Works for Twin Two Bedroomed Unit
TOTAL FOR 1.5kva Solar Power System
GRAND TOTAL FOR ELECTRICAL WORKS CARRIED TO GRAND
SUMMARY PAGE
SCHEDULE NO. 3 : 1.5KW SOLAR INSTALLATION
H/7
SECTION I
TECHNICAL SCHEDULE
OF
ITEMS TO BE SUPPLIED
TECHNICAL SCHEDULE
The technical schedule shall be submitted by tenderers to facilitate and enable the Project
Manager to evaluate the tenders, especially where the tenderer intends to supply or has based his
tender sum on equipment which differs in manufacture, type or performance from the
specifications indicated by the Project Manager.
Any tender without this shall be disqualified.
I/1
TECHNICAL SCHEDULE OF ITEMS TO BE SUPPLIED(To be completed by Tenderer)
ITEM DESCRIPTION TYPE/MAKE COUNTRY OFORIGIN
1.
2.
3.
4
5
6.
7.
8.
9.
10.
11.
12.
13
14
15
16.
17
18
19
Distribution Boards
Lighting switches
Socket outlets
Lighting fittings;Type:
i. Type 1ii. Type 3
iii. Type B1iv. Type B2v. BedHead Lighting
vi. Exit Lights
Metal Trunking
Fire alarm control panel
Break glass manual call units
Smoke/heat detectors
Fire alarm bells
Electrical cables
MCCBs
MCBs
Splash proof Sockets
Splash proof Switches
1.5KW Solar Inverters
5KW Solar Inverters
3KW Solar Inverters
250W Solar Panel
200Ah Deep Cycle Solar Batteries
I/2
SECTION J
STANDARD FORMS
CONTENTS OF SECTION J
TITLE PAGE
1. Performance Bank Guarantee................................................................J/1
2. Tender Questionnaire.............................................................................J/2
3. Confidential Business Questionnaire......................................................J/3 -J/4
4. Key Personnel..........................................................................................J/5
5. Schedule of Contracts completed in the last five (5) years.......................J/6
6. Schedule of on-going projects....................................................................J/7
7. Schedule of Contractor’s Equipment ……………………………………. J/8
8. Financial Reports for the last five years .....................................................J/9
9. Evidence of Financial Resources to meet Qualification Requirements.....J/10
10. Bidder’s Bank information ……………………………………………….. J/11
11 Detail of Litigation or Arbitration.................................................................J/12
NOTE:
1.0 Tenderers must duly fill these Standard Forms as a mandatory requirement.
2.0 Any tender returned with Unfilled Standard Forms shall be considered Non-Responsive and shall automatically be Disqualified.
PERFORMANCE BANK GUARANTEE
To:
Dear Sir,
WHEREAS ……………………………………….(hereinafter called “the Contractor”) has undertaken,in pursuance of Contract No. ………………………… dated ……………… to execute………………………………………………… (hereinafter called “the Works”);
AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall furnish youwith a Bank Guarantee by a recognized bank for the sum specified therein as security for compliancewith his obligations in accordance with the Contract;
AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee:
NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you, on behalf ofthe Contractor, up to a total of:Kshs. …………………………………. (amount of Guarantee in figures)Kenya Shillings …………………………………………………………………………………………………………………………………………………….(amount of Guarantee in words),and we undertake to pay you, upon your first written demand and without cavil or argument, any sum orsums within the limits of Kenya Shillings ……………………..……………………………………………………………….. (amount of Guarantee in words) asaforesaid without your needing to prove or to show grounds or reasons for your demand for the sumspecified therein.
We hereby waive the necessity of your demanding the said debt from the Contractor before presentingus with the demand.
We further agree that no change, addition or other modification of the terms of the Contract or of theWorks to be performed thereunder or of any of the Contract documents which may be made betweenyou and the Contractor shall in any way release us from any liability under this Guarantee, and wehereby waive notice of any change, addition, or modification.
This guarantee shall be valid until the date of issue of the Certificate of Completion.
SIGNATURE AND SEAL OF THE GUARANTOR …………………………….
Name of Bank ………………………………………………………………….
Address …………………………………………………………………………
Date ………………………………………………………………………………
J/1
TENDER QUESTIONNAIRE
Please fill in block letters.
1. Full names of Tenderer:
………………………………………………………………………………………
2. Full address of Tenderer to which tender correspondence is to be sent (unless an agent has beenappointed below):
………………………………………………………………………………………
3. Telephone number (s) of Tenderer:
………………………………………………………………………………………
4. Telex/Fax Address of Tenderer:………………………………………………………………………………………
5. Name of Tenderer’s representative to be contacted on matters of the tender during the tenderperiod:………………………………………………………………………………………
6. Details of Tenderer’s nominated agent (if any) to receive tender notices. This is essential if theTenderer does not have his registered address in Kenya (name, address, telephone, telex):
………………………………………………………………………………………
………………………………………………………………………………………
_______________________Signature of Tenderer
Make copy and deliver to: The Permanent Secretary,Ministry of Transport, Infrastructure Housing and UrbanDevelopment – State Department of Public WorksP.O. Box 30743 - 00100,NAIROBI
J/2
CONFIDENTIAL BUSINESS QUESTIONNAIREYou are requested to give the particulars indicated in Part 1 and either Part 2 (a), 2 (b) or 2(c) and (2d)whichever applies to your type of business.
You are advised that it is a serious offence to give false information on this Form.
Part 1 – General
Business Name ………………………………………………………………………
Location of business premises: Country/Town……………………….
Plot No……………………………………… Street/Road …………………………
Postal Address……………………………… Tel No………………………………..
Nature of Business…………………………………………………………………..
Current Trade Licence No…………………… Expiring date…………………
Maximum value of business which you can handle at any time:Kenya Shillings………………………………………………………………………
Name of your bankers………………………………………………………………
Branch…………………………………………………………………………………
Part 2 (a) – Sole Proprietor
Your name in full…………………………………… Age…………………………
Nationality………………………………… Country of Origin…………………
Citizenship details …………………………………………………………………
Part 2 (b) – PartnershipGive details of partners as follows:
Name in full Nationality Citizenship Details Shares
1. ………………… ………………. ……………………….. ……..
2. ………………… ………………. ……………………….. ………
3. ………………… ………………… ………………………… ……4. ………………… ………………… ………………………… ………
J/3
Part 2(c) – Registered Company
Private or Public ……………………………………………………………………………
State the nominal and issued capita of the company:
Nominal KShs. …………………..
Issued KShs. …………………..
Give details of all directors as follows:
Name in full Nationality Citizenship Details* Shares
1. ……………….. …………… ……………………….. ………..
2. ……………….. …………… ……………………….. ………..
3. ……………….. …………… ……………………….. ………..
4. ……………….. …………… ……………………….. ………..
Part 2(d) Interest in the Firm:
Is there any person/persons in the employment of the Government of Kenya WHO has interest in thisfirm? Yes/No ……. (Delete as necessary)
I certify that the above information is correct.
………………….. ……………………………. ………………….Title Signature Date
* Attach proof of citizenship
J/4
KEY PERSONNEL
Qualifications and experience of key personnel proposed for administration and execution of theContract. (ERC licensed Personnel to carry out Solar PV Installation works is mandatory)
POSITION NAME YEARS OFEXPERIENCE(GENERAL)
YEARS OFEXPERIENCE INPROPOSEDPOSITION
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
I certify that the above information is correct.
…………………….. ……... …………………. ……... ……………Title Signature Date
J/5
CONTRACTS COMPLETED IN THE LAST FIVE (5) YEARS
Work performed on works of a similar nature, complexity and volume over the last 5 years.
PROJECT NAME NAME OF CLIENT TYPE OFWORK ANDYEAR OFCOMPLETION
VALUE OFCONTRACT(Kshs.)
I certify that the above works were successfully carried out and completed by ourselves.
………………………. …………………………. ………………….Title Signature Date
J/6
SCHEDULE OF ON-GOING PROJECTS
Details of on-going or committed projects, including expected completion date.
PROJECTNAME
NAME OFCLIENT
CONTRACTSUM
%COMPLETE
COMPLETIONDATE
I certify that the above works are currently being carried out by ourselves.
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J/7
SCHEDULE OF CONTRACTOR’S EQUIPMENT AND TRANSPORT(Proof or Evidence of Ownership Required)
Detailed list of the contractor’s equipment and transport are to be provided here.
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I certify that the above works are currently being carried out by ourselves.
…………………. …………….…………… ………………….Title Signature Date
J/8
FINANCIAL REPORTS FOR THE LAST FIVE YEARS
(Balance sheets, Profits and Loss Statements, Auditor’s reports, etc.List below and attach copies)
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J/9
EVIDENCE OF FINANCIAL RESOURCES TO MEET QUALIFICATIONREQUIREMENTS
(Cash in Hand, Lines of credit, e.t.c. List below and attach copies of supportivedocuments.) Full address and contacts of the banks to be included
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J/10
BIDDER’S BANK INFORMATION
Bidders are expected to provide herebelow full details of their bankers. This
Name of your bankers………………………………………………………………
Postal Address ………………………………………………………………………
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Town…………….……………. Country ……………………………………………………
Branch……………………………………… Account No.…………………………………………
Plot No……………………………………… Street/Road …………………………
Bidder’s Name …………………………………………. Signature ........................................................
Date. ………………………..
J/11
DETAILS OF LITIGATIONS OR ARBITRATION PROCEEDINGS IN WHICH THETENDERER IS INVOLVED AS ONE OF THE PARTIES
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J/12
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
PROVISIONAL SUMS
A
Allow a provisional Sum of Kshs Seven Hundred and Fifty Thousand (Kshs 750,000.00) only for Contigencies
SUM 750,000.00
B Allow a provisional Sum of Kshs Seven Hundred and Fifty (Kshs 750,000.00) only for Septic Tank, Manholes and pipework
SUM 750,000.00
Total of Provisional Sums Carried to Main Summary 1,500,000.00
PC/1
ITEM DESCRIPTION SHS SHS
PROPOSED REFURBISHMENT OF KASEI
DISPENSARY – WEST POKOT COUNTY
FOR
OFFICIAL USE
FOR
CONTRACTORS
USE
MAIN SUMMARY PAGE
1 PARTICULAR PRELIMINARIES PP/6
2 GENERAL PRELIMINARIES GP/13
3 1 BEDROOM TWIN STAFF HOUSE MCH/10
4 ELECTRICAL WORKS H/8
5 MECHANICAL WORKS G-13
6 EXTERNAL WORKS EW/16
7 PROVISIONAL SUMS PS/01
TOTAL CARRIED TO FORM OF TENDER KSHS
CONTRACTORS NAME ,……………………………………………………………..
ADDRESS ,………………………………………………………………………………
,…………………………………………………………………………….
DATE ,……………………………………………………………………………………
SIGNATURE ,…………………………………………………………………………...
WITNESS'S NAME ,…………………………………………………………………….
ADDRESS ,……………………………………………………………………………...
,……………………………………………………………………………..
DATE ,……………………………………………………………………………………
SIGNATURE,…………………………………………………………………………....
MS/01