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GOVERNMENT OF INDIA
MINISTRY OF MINES INDIAN BUREAU OF MINES
MODERN MINERAL PROCESSING LABORATORY & PILOT PLANT
Plot No. L-8, M.I.D.C., HINGNA ROAD, NAGPUR-440 016
FAX No. : (07104) 235542
PH No. : (07104) 235541, 235543, 235544 And 235545
E-MAIL : [email protected] / [email protected]
www.ibm.gov.in
No . D-15015(13)/MPD/STO/2018-19 Dated : 14-05-2019
E-PROCUREMENT
NOTICE INVITING E-TENDER (NIT)
Online e-tender are invited on behalf of President of India from reputed Manufacturers /suppliers /
Distributers/ Agents/ Partners etc. in TWO BID System under e-procurement of the following stores through
eWizard System i.e. https://mines.euniwizarde.com for use in Indian Bureau Of Mines, Mineral
Processing Division, Nagpur:
The offers, in the prescribed format, shall be submitted online athttps://mines.euniwizarde.com/as per the tender
document. No tender will be accepted in hard copy, fax, e-mail or any other such means. The intending, bidders
must be registered with e-Procurement website https://mines.euniwizarde.com//The tenderdocument is also
available on IBM website: www.ibm.gov.in and CPP Portal https://eprocure.gov.in/cppp/
Sub: Procurement of double beam atomic absorption spectrophotometer having flame atomization and vapour generation capability with accessories – One No under buy back basis. Note – The interested bidders may visit our lab and submit their offer with technical bid for our existing atomic absorption spectrophotometer after the inspection. Tender Enquiry No & date D-15015(13)/MPD/STO/2018-19 dt 14-05-2019
Start date & Time of Submission of Online Bids 14 -05-2019 ( 15:00 Hrs)
Last date & Time of Submission of Online Bids 06-06-2019 ( 15:00 Hrs)
Date & Time of Opening of e-Tender online 07-06-2019 ( 15:00 Hrs)
BID SECURITY/EMD
(by way of Demand Draft/ BG/Fixed deposit)
Rs 1,00,000.00 (Rupees One Lac Only)
As per tender document.
( If due to any exigency, the due date of opening of bids is declared as a closed holiday, the bids will be opened on the
next working day at the same time or any other day/time, as intimated by the buyer)
Note: For any Corrigendum /addendum please be in touch with IBM portal as well as CPP Portal.
The invitation of e-tender is subject to fulfilment of instructions and conditions as per schedules below:
Section – 1 Instruction to Bidders for e-submission of bids online
Section – 2 Norms for Submission of Bid Security Deposit
Section – 3 Performance Security
Section – 4 Terms &Conditions of Contract
Section – 5 Other Terms & Conditions
Section – 6 Schedule of Requirements(With Technical Specifications)
Annexure – I Format of Bank Guarantee for Bid Security.
Annexure – II Undertaking by the tenderer
Annexure – III Information about the Tenderer
Annexure – IV PFMS of the Bidder Registration form
Annexure – V Un-price Bid (mandatory)
The interested bidders are requested to enroll on the e-procurement module of the e-Wizard portal (URL:https://mines.euniwizarde.com/) by clicking on the link “Click here to Enroll”. Enrolment on the CPP portal is free of
charge. The entire tender document is also available at our website www.ibm.gov.in.
Yours faithfully,
Head of Office (MPD)
Encl: As above for Controller General
GOVERNMENT OF INDIA
MINISTRY OF MINES
INDIAN BUREAU OF MINES MODERN MINERAL PROCESSING LABORATORY & PILOT PLANT
SECTION–1 Instruction to Bidders for the e-submission of the bids online through e-tender site
(www.mines.euniwizarde.com) UNDER TWO BID SYSTEM
1. It is preferred that bidder should submit the Bids through only e-wizard portal (https://mines.euniwizarde.com/)).
The e-tender will be opened at the office address:
Head of Office
Indian Bureau of Mines
Modern Mineral Processing Laboratory and Pilot Plant
Plot No. L-8, MIDC, Hingna Road
Nagpur-440016
2. The complete tender in PDF format can be downloaded from the website https://mines.euniwizarde.com/.in
orwww.ibm.gov.in. The bidders who are desirous of participating in e-procurement shall submittheir Technical
bids, commercial bids (BOQ) etc. in the standard formats prescribed in theTender/Technical documents,
displayed at ‘https://mines.euniwizarde.com/. The bidders should upload thescanned copies of all relevant
certificates; documents etc. on ‘https://mines.euniwizarde.com/’ in support of their Technical bids/Commercial bids
for technical qualification and fill up the BOQ document in the website for Finance bid/ Price bid. The following
documents are required to be submitted along with bids.
The Tender is to be submitted through e-Wizard portal (https://mines.euniwizarde.com/). No Tenders will be
accepted other than eWizard Portal.
3. Bidder should do the registration in the tender site https://mines.euniwizarde.com/ using the option available
(online bidder enrolment). Then the Digital Signature registration has to be done with the e-token, after logging
into the site. The e-token may be obtained from one of the authorized Certifying Authorities.
4. Bidder then need to login to the site through their user ID / password chosen during registration.
5. The e-token that is registered should be used by the bidder only and should ensure safety of the same.
6. If there are any clarifications, this may be obtained online through the tender site, or through the contact details.
Bidders should take into account the Corrigendum if any published before submitting the bids online.
7. The bidder has to submit the tender document online well in advance before the prescribed time to avoid any
delay or problem during the submission process.
Signing of Tender: The bidder should download the Notice Inviting Tender (NIT) and again upload at the time of
submission of tender after verification and signing with his DSC. The bidders should sign the undertaking letter as
per Annexure enclosed and upload the scanned copy of the samewith NIT.
8. The Tender Inviting Authority (TIA) will not be held responsible for any sort of delay or the difficulties faced
during the submission of bids online by the bidders.
9. The tendering system will give a successful bid updating message after uploading all the bid documents
submitted and then a bid summary will be shown with the bid number, date and time of submission of the bid
with all other relevant details. The documents submitted by the bidders will be digitally signed using the e-token
of the bidder and then submitted.
10. Bidder should log into the site well in advance for bid submission so that he submits the bid on time, i.e., on
or before the bid submission end time. If there is any delay, due to other issues, bidder only is responsible.
11. The time settings fixed in the server side and displayed at the top of the tender site, will be valid for all actions
of requesting, bid submission, bid opening etc., in the e-tender system. The bidders should follow this time during
bid submission.
12. The bidder is requested to submit the bids through online e-tendering system to the eWizard portal well before
the bid submission end date & time (as per Server system clock).
13. Bidder should ensure that prices should not be indicated anywhere in the un-priced part. The prices should be
indicated only in the price bid (BOQ) nowhere else.
14. Bidders to note that the very act of using DSC for downloading the bids and uploading their offers shall be
deemed to be a confirmation that they have read all sections of the pages of the bid document including General
Conditions of Contract without any exception and have understood the entire tender document and are clear about
the requirements of the tender.
15. The PRICE BID (BOQ) has to be submitted as per the format. The bidders are invariably required to
quote in INR for all the items of the tender. Rates shall be quoted for all the items given in the BOQ.
Incomplete offer shall be summarily rejected.
16. Validity of Tender - The offer should remain valid for 180 Days (Six months) from the date of opening of
tender and that should be clearly mentioned in the bid, failing which the bid will be rejected. If required the
validity of the tender has to be extended by the bidders to finish the tendering process. 17. On the day of Tender opening only Techno-commercial Bid (Technical Bids) will be opened and the Price/
Financial bid will be opened on later date for the technically qualified bidders only.
16). The bid security will be returned to the all unsuccessful bidders after finalization of the tender.
17). The CG,IBM reserves the right to accept or reject any tender/ bid in part or parts only with such
Conditions as it may be prescribed.
18). Canvassing in any form by the bidder or by any other agency acting on behalf of the bidder after submission
of the bid, may disqualify the said bidder. The CG, IBM decision in this regardwill be final and binding on the
bidders.
SECTION - 2:EARNEST MONEY/BID SECURITY: The earnest money deposit of Rs.1,00,000/-
(Rupees One Lac only ) for each item should be deposited along with the offer in the form of Account
Payee Demand Draft or Bank guarantee from any of the Commercial Bank in an acceptable form in
favor of ‘Pay and Account Officer, Indian Bureau of Mines, Nagpur’ payable at any Nationalized Bank
should be accompanied with technical bid otherwise the offer may be treated as invalid. Earnest money
by way of Fixed Deposit receipt, Banker’s Cheque is also acceptable.
The earnest money without interest will be returned to the Un-successful bidder (s) within the validity
period. Bid Security will be refunded to the successful Bidder on receipt of Performance Security.
SECTION- 3:PERFORMANCE SECURITY : Performance Security for a period of
one year (12 months) from the date of receipt of the goods in the form of Fixed Deposit
Receipt, Bank guarantee from any Commercial Bank of repute in India in the acceptance
form for 5% of the basic cost of equipment should be furnished by the successful bidder.
SECTION – 4: TERMS AND CONDITIONS OF CONTRACT:
1. The offer shall be addressed to The Controller General, Indian Bureau of Mines and shall be
submitted to the Head of Office, Mineral Processing Division, Modern Mineral Processing Laboratory
and Pilot Plant, Plot No. L-8, M.I.D.C., Hingna Road, NAGPUR-440016. The offer should be
submitted separately for each item in two parts i.e. Technical Bid and Commercial Bid.
A) PRICE BID: The price bid should indicate the item wise prices along with taxes and discount
offer, packing forwarding, transit insurance, freight paid and door delivery basis including
handling/un-loading at Purchaser’s site separately. The Contract prices shall also include GST,
any other state or Central taxes and duties applicable at the time of supply of goods and should
be indicated separately in the offer itself. The post warranty Annual Maintenance Contract
charges if any, should be quoted separately. The Catalogue, technical literature should be
enclosed along with tender.
B) Technical Bid : Technical Bid should consist of –
i. All relevant information asked in the general conditions of contract and the specifications
proposed to be supplied.
ii. The infrastructure available at Nagpur for upkeep of the system during the contract period.
iii. Compliance statement in respect of Technical Specifications as per Performa attached.
iv. A list of minimum 3 clients, for similar products.
v. A list of minimum 3 clients for similar products is being maintained by them.
vi. Catalogue, Technical literature should be enclosed along with Technical Bid.
vii. EMD to be place in the technical bid.
C) TRANSIT INSURANCE: The transit insurance for the goods will be arranged by the Vendor.
D) VALIDITY: The prices quoted must be firm during the tenure of the contract and the offer must
remain open for acceptance minimum up to 180 days (Six months) from the date of opening of the
tender. Offer with a validity of less than 180 days will be liable for rejection without any further
reference.
E) PERFORMANCE GUARANTEE : Performance Guarantee of twelve (12) months from the
date of receipt of the items should be specified without which the offers are liable to be rejected.
F) LATE OFFERS : Late/delayed offers, Telegraphic offers and incomplete offers are liable to
be rejected.
2.TERMS OF PAYMENT : 100% payment within 30 days against the pre-receipted bill in triplicate,
after receipt of items in full and good condition, and after their installation/commissioning. E-Payment
shall be made to the Supplier through (ECS) Electronic Clearing System.
3.INSPECTION : After the material is received at Indian Bureau of Mines, it shall be inspected. The
purchaser shall have full power to reject all or any portion that he considered defective or inferior in
quality of material. Any portion of the contract work so rejected shall be immediately replaced by the
vendor at his expenses. If in the opinion of purchaser, the said materials can be rectified, the vendor
shall rectify at his own expenses and resubmit the rectified materials for inspection.
4.DESPATCH INSTRUCTION: The consignment should be dispatched on door delivery and on
freight paid basis to The Asst Stores Officer (MPD), Indian Bureau of Mines, Modern Mineral
Processing Laboratory and Pilot Plant, Plot No. L8, M.I.D.C., Hingna Road, Nagpur-16 as per supply
order. Un-loading/Handling and transferring consignment in storage shed of the purchaser will be
arranged by the supplier and not by the purchaser.
5. DELIVERY:-
i) The delivery date is the essence of the contract and suppliers shall, therefore, complete
the contract within the delivery period.Indian Bureau of Mines does not accept partial deliver of
the order/contract.
ii) Should it appear likely that the execution of the contract work may be delayed for any
reasons beyond the control of the supplier; the supplier should obtain well in advance the
concurrence of the purchaser in writing for extension of delivery date. However, this solely
depends upon the purchaser who has full authority to either extend or reject the request for
extension of date.
6. LIQUIDATED DAMAGES: In case the supplier defaults in delivery, the supplier should
obtain the approval well in advance in writing from the purchaser. If the purchaser has not accepted the
extension of delivery period beyond the scheduled date, the purchaser may forfeit the Performance
Security. Also, the advance paid, if any, against Bank guarantee will be recovered fully from their
Banker. Purchaser reserves the right to claim damages @ 2% of basic cost of the order/ contract per
month for delay in supply or defective or substandard goods supplied by the vendor even if the goods
were inspected by the purchaser, prior to receipt at site.
SECTION- 5: OTHER GENERAL TERMS AND CONDITIONS:
1. i) If the bidders are the authorized distributors of the Manufacturers, they are requested to
enclose Photostat copy of the letter of their manufacturer appointing them as authorized distributor for
marketing their product.
ii) The bidders should clearly state in their offer that they/their principles possess valid license
required under the Industrial Development and Regulation Act, 1961 wherever applicable and
necessary, for materials offered by them.
iii) Packing list must contain item wise list of contents of each package, case, crate etc. quantity
dispatched. Each package shall be numbered consecutively to indicate individual and total packing
i.e. 1 of 2, 2 of 2, etc.
iv) The registration of the firm viz. GST/TIN/VAT etc. may be mentioned in the quotation
otherwise quotation will not be considered.
2. All fax, telex, telegram messages from suppliers to purchaser shall be confirmed by registered
post.
3. Bidders holding valid Industrial Licensee(s) under the Industrial Development and Regulation
Act, 1981, should furnish the particulars of Industrial Income Registration Certificate.
4. Each page of the offer is to be signed and stamped by the bidder and prices should be indicated
in figures and words.
5. In case of conflict in interpreting the conditions of the documents forming part of this tender
enquiry, the decision of the purchaser shall be final and binding and accepted by the bidder.
6. All question, disputes or differences arising in connection with contract shall be subject to the
exclusive jurisdiction of the courts at Nagpur.
7. ARBITRATION JURISDICTION :- In case of any dispute between IBM and any bidder
regarding interpretation of ore exercise of any terms of these presents, the opinion of IBM shall prevail.
However, if any bidder is aggrieved by such decision, the dispute may be referred to any arbitrator
jointly, appointed by IBM and such applicant and the proceedings will be conducted in accordance with
the Provisions of Indian Arbitration and conciliation Act 1996. The award given in that proceeding shall
be final and binding on both parties.
8. VENUE OF ARBITRATION :- Nagpur
9. FORCE MAJEURE: - Force majeure shall mean and be limited to the following –
A. Any war or possibilities
B. Any riot or civil commotion, natural physical disaster, impossibility of the use of any Railway
part, Airport, Shipping services or any other means of transport, Power failure etc.
C. Any lawful strike or lockout (only those exceeding 10 days in duration) affecting the
performance of IBM/Bidder obligations.
10. The Department reserves the right to alter the quantity, procure items in part or reject any or all
tenders or to extend the date of opening etc, without assigning any reasons.
11. CANCELLATION: In addition to his right to determine the contract upon fault of the vendor,
the purchaser reserve the right to cancel the contracts any time in whole or in part without assigning any
reasons whatever may be and the purchaser also reserves the right either to pay or not to the vendor for
either part of the contract work or whole of the contract work executed, if they are not according to
purchaser’s satisfaction.
12. The Vendor should indicate warranty period from the date of installation. Replacement of
defective items will be borne by the vendor at his own cost in case of any manufacturing defects. The
vendor should also indicate post Warranty annual maintenance contract service charges.
13. The price bid should indicate the details as per the enclosed bid sheet Performa.
14. Technical specifications of the items required are given in Annexure ‘A’.
15. ADDITIONAL REQUIREMENTS :
a) Demonstration of equipment should be arranged at the suppliers expenses and
training for IBM personnel on free of cost for one week.
b) Detailed specifications should be furnished for each item.
c) Spares and Accessories for smooth operation for two years after warranty should be
quoted separately.
d) Installation and Commissioning of the equipment will be responsibility of the
Supplier. Charges if any should be quoted separately.
e) The free services, warranty, Up-gradation maintenance and other facilities provided
should be specified along with the offer, with condition if any.
SECTION-6 :SCHEDULE OF REQUIREMENT
Sl No Description of Item Qty Remarks
1 Procurement of double beam atomicabsorption
spectrophotometer having flame atomization and vapour
generation capability with accessories – One No as per
specification given below
01 (One)
TECHNICAL SPECIFICATION FOR DOUBLE BEAM ATOMIC ABSORPTION
SPECTROPHOTOMETER HAVING FLAME ATOMIZATION AND VAPOUR GENERATION CAPABILITY WITH OTHER ACCESSORIES
GENERAL SYSTEM REQUIREMENT The instrument should be a true double beam spectrophotometer estimating different elements in both absorption and emission mode. It should be equipped with high speed deuterium lamp back ground correction system with automated wave length selection (monochromator system) and desired adjustment of slits. The air purging facility for the complete interior of the instrument will be mandatory.
The instrument should be capable of manual flame as well as vapour generation analysis
using vapor generation (Hydride generation) accessories. The firms must be original
equipment manufacturer (OEM) having valid ISO 9001 quality certification or Any
agency authorized by the OEM.The firm should quote the most advanced model of the
instrument available with them.
Sr.No Technical
Parameters
Technical information
1. Hardware
a. Optics Double beam optics, beams should be narrow
Optical part should be fully sealed
Mirror should be quartz coated
b.Monochromator
Profile Czerny- Turner or equivalent mountingwith 0.1 -
2.0 nm bandwidths by automated slit selection
Selection of Wave length, peaking should be fully
software controlled
Reciprocal Linear dispersion should be 1.6
nm/mm or better
Should house Holographic diffraction grating
with 1800 lines/mm or more
Focal length should be 250 MM or more
c. Detector Photo multiplier tube detector (PMT)/Solid State Detector covering the full range of wavelength
d. Wave Length 185-900 nm or broader
e. Lamp Turret Should house at least 8 Nos. of lamps at a time
Should have provision for automatic wave length
detection and peaking for each element
Should have Pre-warming facility
Lamps should automatically be switched off at the
end of the analysis.
f. Light Source Single element coded Hollow Cathode Lamps.
Should quote suitable adapters, if the lamp
sockets are specific for universal use.
g. Absorbance
Range -0.15 A to 3.000 A or broader (including back
ground signal)
2. PERFORMANCE
a. Sensitivity Should give 0.9A or better with precision of
<0.5% RSD from the readings integrated over 5
seconds each or better for 5 mg/l of Cu solution.
b. Background
Correction High intensity deuterium lamp in working range
185-425 nm or broader.
The alignment and signal intensity modulation
should be automatic.
c. Efficiencyof
Background
correction System
Should correct up to 2.5 A B.G. in 2 ms response
d. Gas Box PC controlled gas flows should be fully
programmable and auto adjusted optimally for
each element for constant and stable control of
fuel /oxidant ratio
Should automatically switch over from one
oxidant gas to another
Should actuateignition of air -acetylene flame by
software
Acetylene flow should be auto enhanced when
switched over from air to nitrous oxide
e. Flame Safety
Features Safety interlocks must be inbuilt and the status
should be screen display
Ignition of flame should be prevented by fully
interlocked operation involving either of the
causes :
Improper burner selection, incorrect fitting of
burner head, absence of proper liquid trap, loose
fitting of pressure release bung, power failure,
absence of flame shield, gas pressure too low,
uncover D2 lamps should be screen displayed
Provision should be there for separate flame
ignition and emergency flame off button
Should be able to automatically extinguish the
flame at the end of analysis
Provision should be there for safe shut down from
all operating modes in the event of power failure
Separate flame shields for protection of operator
from heat and radiation should be provided
f. Burner Heads 10 cm long single slot Air- acetylene burner and 5
cm long single slot Nitrous oxide -acetylene
burner
Burner should be made of pure Titanium
Burner head should be PC controlled, auto setting
and auto height adjustable Burner adjustment should be computer controlled with
external rotation facility.
g. Spray Chamber Should be made up of corrosion resistant material
unaffected by corrosive acids like HF/HCl04 and
organic solvents in long use.
h. Nebulizer High precision inert nebulizer, adjustable and
should be made of platinum/iridium
Impact beads should be externally adjustable
It should be compatible to highly corrosive acid
solutions, strong electrolytes, organic solvents
3. SOFTWARE
a. Software Windows based worksheet layout running on
External PC with optical mouse or universal key
board control
b. Measurement mode It should measure up to 20 replicates
Read time 0.1 to 30 seconds
No. of replicates: selectable
Skip to next sample if minimum signal is not
noted
c. On line Cook Book Method window should display calibration curve,
alternate wave length and their response and other
analytical recommendations
d. Sampling modes Both manual and auto sampler for FAAS,
VGAAS
e. Data Handing All the raw data should be preserved unaltered to
ensure date integrity
Absorption/emission signals should be preserved
in peak height / peak area
Editing of results should be made possible using
weight volume and dilution correction factors
Post run modification of peak area measurement
should automatically edit the results
f. Data Import / Export Data should be exportable directly into third party software during run or after run.
g. Reporting Report should be printable during run or post run
by user’s selectable sequential or multi element
format
Report should be customized to accommodate
statistical parameters like calibration graphs,
calibration results, method parameters, mean
concentration, mean absorbance, percent RSD,
signal graphics etc
4. ACCESSORIES
1. Vapor Generation Should have modular, continuous flow Vapor Generation
Accessories Accessory for determination of Hg, As, Se, Sb, Te, & Bi at μg/L concentrations.
Typical precision should be 1-2% RSD.
Sample throughput: 60 samples per hour or better.
Spare hydride system should also be quoted.
Compatible Electro Thermal Device for flameless hydride generation must be quoted.
Electro thermal temperature control unit should have a built in touch panel key board and work head with user replaceable cell.
2. Single Coded Hollow Cathode Lamp
Should have min. life period 5000mA hours
Elements :-Au, Ag, As, Al, Co, Cu, Cd, Cs, Cr, Ni, Fe, Mo, Mn, Se, Sb, Zn,Pb,Hg&Ca
3. Computer and Printer Reputed Branded Computer with branded laser printer
Computer should possess the latest or the following minimum configuration.
Intel Core i5 / i7 @ 2.30 Gz or better processor, 1TB hard disc,
4 GB or better RAM,
DVDRW
19” LCD/TFT/LEDColor Monitor,
Optical Mouse,
Branded UPS 1 KVA with minimum 20 min backup,
Genuine Software: Windows 10 O.S, MS-Office and antivirus.
Original software in CD/DVD/memory card must be supplied.
The main instrument and all other accessories should be connected to the computer through communication cable via USB port of the CPU
4. Gas Regulator For Acetylene and Nitrous Oxide, Good quality, standard make with required gas tubings and fittings
5. Air Compressor Should be a reputed make, compatible with the instrument having low noise.
dB level should be clearly mentioned
Compressed air should be of instrument grade, dry and oil free.
6. UPS system Any branded 10 KVA online UPSwith batteries which will be compatible and suitable for use with the quoted model, with 30 -60 minutes battery backup.
Batteries should be maintenance free with suitable battery stand.
Main instrument and all the accessories must be connected through UPS.
7. Exhaust system Supply and Installation of required exhaust system, ducts with 1HP exhaust motor.
8. Gas Cyclinders Four Nos. of Gas cylinders (filled) two from each category, i.e. acetylene & nitrous oxide must be supplied.
Suitable Gas Panel with necessary fittings and pressure gauge should be supplied for both the gas type.
9. Standard solutions Superior quality traceable to NIST standard solutions of 1000 ppm (250 ml) for each Elements: Au, Ag, As, Al, Cu, Cd, Cr, Cs, Ni, Fe, Mo, Mn, Se, Sb, Zn, Co, Pb, Hg, Camust be supplied.
SERVICE REQUIREMENT
a. Warranty One year plus two years extended warranty from the date ofsuccessful installation and commissioning of the instrument.
The firm will provide 02 preventive maintenance and unlimited corrective maintenance on yearly basis.
The scope of warranty includes main instrument with all the associated and attached systems supplied with instrument viz UPS, computer, air compressor, gas regulator etc
Should include service, consumables and spares required for trouble free running of the instrument for 3 years with a average runtime of 6 hours per day after the installation
Manufacturer should guarantee supply of original spares, free from the defects (even concealed fault, deficiency in the design material and workmanship)and service support
Should make available for assistance at no cost to the buyer during the period of warranty if problems arise in the operation of the instrument or any defects by arranging free replacement whenever necessary
Should provide useful support for up gradation of the instrument whenever such up gradation available and asked for free of charge.
b. Certification Must be original equipment manufacturer (OEM)
having valid ISO 9001 quality certification or
Any agency authorized by the OEM. Should quote the most advanced model of the instrument
available with them
c.Annual Maintenance Contract (CAMC): Should undertake “Comprehensive Annual
Maintenance Contract” (CAMC) of the supplied
instrument, at an additional cost/charge,
immediately after completion of the standard
Warranty Period.
Should be valid at least up to the date, till 5 years
from the date of Expiry of Standard Warrantee of
three years.
.Yearly CAMC charges, after expiry of warranty
period starting from the first year of the CAMC
for the next 5 yrs should also be quoted separately
and the same will be taken into consideration
during evaluation of the bid.
Should include attending of 02 preventive
maintenance at regular interval every year and
attending of all kinds of break down calls, within
2 working days, with supply/provision of all
necessary spare parts of the instrument required
for restoring normal function of the instrument
under CAMC
Spare parts shall mean all items required for
restoring normal function of the instrument and
associated systems under CAMC.
If the breakdown time is more than specify limit
which is 2 days, IBM will impose a penalty of
0.2% of the basic lost of AMC per week to max
of 2% of basic lost of AMC will be livid because
of Non compliance.
Payment for CAMC will be made in 2 phases
every year for 6 Months period at the end of each
phase of 6 Months period.
Besides the CAMC Charge, IBM will not bear
any kind of other charge viz. Customs duty,
freight, handling, forwarding, Octroi charges etc.
against supply of any Spare Parts etc. for CAMC
purpose.
c. SERVICING AND SPARES
Should be ready to supply the guaranteed spares for the instrument, support for servicing of instrument and with all issues related to faults in operation and maintenance directives as required requested at least for a period of 10 years.
ADDITIONAL REQUIREMENT ALONG WITH THE INSTRUMENT
One good quality chemical resistant wooden table each for the instrument and the computer along with 2 Nos. of good quality revolving chairs with hand rest should be supplied free of cost.
Training of two Chemists/Officers at the OEM’s Application Laboratory for 10 days at supplier’s cost.
Imparting operational and application training to the user by the Service Engineer at the time of installation.
Name, make, model, part no. etc. of the imported store should be mentioned along with the price.
Supply at buyer’s site, Installation, calibration, and standardization to be organized at supplier’s cost.
Operational manual and service manual must be supplied in hard copy as well as in soft copy for all of maintenance, control and operational use of the system.
The firms should quote the buyback price of one Thermo Make AAS system (Solar S2AA Spectrometer) available at IBM, Nagpur on as is where is basis.
All the above items should be quoted as standard supply and not as optional items. NOTE
All the technical specification should be supported by printed brochures from
their respective principals. The analytical performance of the instrument
should be indicated in published literature and application notes of the Original
equipment manufacturer (OEM).
For Controller General
Indian Bureau of Mines
Annexure- I
BANK GUARANTEE FORMAT FOR FURNISHING BID SECURITY
Whereas ................................................................................................................... (hereinafter called the
"tenderer") has submitted their offer dated....................for the supply
of.................................................................................................................................. (hereinafter called
the "tender")against the Purchaser’s tender enquiry No.
……………………………………………KNOW ALL MEN by these presents that
WE................................................................................................................................. (hereinafter called
the "Bank")of.............................................having our registered office at .................................are
bound unto................................................in the sum of...................for which payment will and
(hereinafter called the "Purchaser)truly to be made to the said Purchaser, the Bank binds itself, its
successors and assigns by these presents. Sealed with the Common Seal of the said Bank
this...........day of.............20.....
THE CONDITIONS OF THIS OBLIGATION ARE :
(1) If the tenderer withdraws or amends, impairs or derogates from the tender in any respect
within the period of validity of this tender.
(2) If the tenderer having been notified of the acceptance of his tender by the Purchaser
during the period of its validity.
a. If the tenderer fails to furnish the Performance Security for the due performance of the
contract.
b. Fails or refuses to execute the contract.
WE undertake to pay the Purchaser up to the above amount upon receipt of its first written
demand, without the Purchaser having to substantiate its demand, provided that in its demand
the Purchaser will note that the amount claimed by it is due to it owing to the occurrence of one or
both the two conditions, specifying the occurred condition or conditions.
This guarantee will remain in force up to and including 45 days after the period of tender
validity and any demand in respect thereof should reach the Bank not later than the above date.
................
(Signature of the authorized officer of the Bank)
Seal, Name and address of the bank and address of the branch
ANNEXURE – II
(A) PRICE BID UNDERTRTAKING LETTER ( To be given on Company letter head)
To ------------------------------- --------------------------------- ---------------------------------- Sub:- Acceptance of Terms & Conditions of Price bid/ Tender Ref:- Tender No_____________________ Dear Sir, 1. I/We submit the price bid for __________________________ and related activities as envisaged in the bid document. 2. I have thoroughly examined and understood all the terms and conditions as contained in the Bid document, and agree to abide by them. 3. I offer to supply and installation of double beam atomicabsorption spectrophotometer having flame
atomization and vapour generation capability with accessories – One Noat the rates as indicated inthe price bid(BOQ).
(B) UNDERTAKING: ACCEPTANCE OF TERMS AND CONDITIONS OF TENDER
I/We undertake that all the terms and conditions as laid in the attached pages and anywhere in
the tender and its subsequent corrigendum if any, are accepted by the company and will abide by them.
I/we further undertake that the information given in this tender are true and correct in all respects and we
hold responsibility for the same.
I/We shall be responsible for rejection /cancellation of contract if the goods supplied are not found up to
the mark and for civil/criminal/proceedings and if the materials supplied is found sub-standard or not
accordance with the pre inspection
materials.
Yours faithfully
Date: __________________ (Authorized signatory of the company)
(Company seal)
Place: _________________
ANNEXURE – III
INFORMATION ABOUT THE TENDERER
Sl No Information Required To be Filled in by Tenderer
1 Name of the Tenderer
2 Address of Registered Office and Branches
3 Telegraphic Address and Phone Number, Fax
Number, Email ID etc
4 Composition of Tender (here state whether it is
Hindu Joint Family Business, Proprietorship concern
or Registered Partnership or a Limited Company)
5 Nature of normal business of the Tenderer
6 Experience of similar working (Certificate to support
statement must be enclosed)
7 Any other experience and reference of the Companies
(Attach separate sheet, (if necessary). Copies of
certificates (Award of contract and experience) to
support statement must be attached.
8 GST/Sales / Service Tax Registration no.
9 Details of Turnover
10 Copy of PAN Card and 3 years IT Assessment order
to be attached
Note: Copies of documents are required to be attached.
Incomplete information and non-submission of copies of supporting document will lead to rejection of
tender.
I/we declare that the above information is true to the best of my / our Knowledge.
Place: Signature of the Tenderer
Date: (Name & Office Seal)
DECLARATION
I/We hereby declare that I/We have not been banned and de-listed by any Government Department /
Financial Institution / Court.
Place: Signature of the Tenderer
Date: (Name & Office seal)
ANNEXURE – IV
GOVERNMENT OF INDIA
MINISTRY OF MINES INDIAN BUREAU OF MINES
MODERN MINERAL PROCESSING LABORATORY & PILOT PLANT
PFMS REGISTRATION FORM
Details of Vendor
Type
Personal
Name
Detail Address with Pin Code
PAN Number
GST/Service Tax number
TIN Number
TAN Number
Detail Address with Pin Code
Mobile No.
Email Address
Bank Details
Bank Name
Branch Name with Code
Bank Account No.
IFSC Code
Signature of the Authorized
Signatory with Seal & Stamp:_________________________________________
Name of Authorized Signatory:________________________________________
Designation of Authorized Signatory:___________________________________
ANNEXURE – V
Un-price bid (mandatory to be submitted at company letter head)
Sl No Description and Model No Qty Rate/%
1 Item description with modelNo/sizes/dimensions,
technical specification etc.
(The item price need not be mentioned here)
2 GST/Tax %
3 Any otherTax/Duty in %
4 Freight Charges/Loading/Unloading %
5 Duties / Levies if any %
6 Installation & Training Charges in %
7 Size and Dimension
8 Standard Warranty,
9 Delivery Period
10 Validity of the price bid
11 Offer for our existing AAS in Rs.
Authorized Signatory of the Company
(Name & Office seal)
Instructions for Online Bid Submission:
The bidders are required to submit soft copies of their bids electronically on the e-tender Portal, using valid
Digital Signature Certificates. The instructions given below are meant to assist the bidders in registering on the e-
Procurement Portal, prepare their bids in accordance with the requirements and submitting their bids online on the
e-Procurement Portal.
More information useful for submitting online bids on the e-tender Portal may be obtained at:
https://mines.euniwizarde.com.
REGISTRATION
1. Bidders are required to enroll on the e-Procurement Portal (URL: https://mines.euniwizarde.com) with
clicking on the link “Online bidder Registration” on the e-Procurement Portal by paying the Registration fee
of Rs. 2360/- year charge.
2. As part of the enrolment process, the bidders will be required to choose a unique user name and assign
a password for their accounts.
3. Bidders are advised to register their valid email address and mobile numbers as part of the registration
process. These would be used for any communication with the bidder.
4. Upon enrolment, the bidders will be required to register their valid Digital Signature Certificate (Only
Class III Certificates with signing + encryption key usage) issued by any Certifying Authority
recognized by CCA India (e.g. Sify / TCS / nCode / eMudhra etc.), with their profile.
5. Only one valid DSC should be registered by a bidder. Please note that the bidders are responsible to
ensure that they do not lend their DSC‟s to others which may lead to misuse.
6. Bidder then logs in to the site through the secured log-in by entering their user ID/password and the
password of the DSC / e-Token.
7. For any Query contact to our helpdesk Number 011-49606060, Email:
[email protected], Mr. Shubhamkar-8076208995, Mr. Mahesh–8448288991.
8. The scanned copies of all original documents should be uploaded on portal.
SEARCHING FOR TENDER DOCUMENTS
1. There are various search options built in the e-Procurement Portal, to facilitate bidders to search
active tenders by several parameters. These parameters could include Tender ID, Item/work id,
Title, Date, etc
2. Once the bidders have selected the tenders they are interested in, the bidder can pay the
processing fee of Rs.3540-/ (NOT REFUNDABLE) by net-banking / Debit / Credit card and
then download the required documents / tender schedules, Bid documents etc. Once both tender
fees are paid, it will be moved to the respective “requested” Tab. This would enable the e-tender
Portal to intimate the bidders through e-mail in case there is any corrigendum issued to the tender
document.
PREPARATION OF BIDS
1. Bidder should take into account any corrigendum published on the tender document before
submitting their bids.
2. Please go through the tender advertisement and the tender document carefully to understand the
documents required to be submitted as part of the bid. Please note the number of covers in which
the bid documents have to be submitted, the number of documents - including the names and
content of each of the document that need to be submitted. Any deviations from these may lead
to rejection of the bid.
3. Bidder, in advance, should get ready the bid documents to be submitted as indicated in the tender
document / schedule and generally, they can be in PDF /JPEG formats. Bid Original documents
may be scanned with 100 dpi with Colored option which helps in reducing size of the scanned
document.
4. To avoid the time and effort required in uploading the same set of standard documents which are
required to be submitted as a part of every bid, a provision of uploading such standard
documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has been provided to the
bidders. Bidders can use “My Documents” available to them to upload such documents.
5. These documents may be directly submitted from the “My Documents” area while submitting a
bid, and need not be uploaded again and again. This will lead to a reduction in the time required
for bid submission process.
SUBMISSION OF BIDS
1. Bidder should log into the website well in advance for the submission of the bid so that it gets
uploaded well in time i.e. on or before the bid submission time. Bidder will be responsible for
any delay due to other issues.
2. The bidder has to digitally sign and upload the required bid documents one by one as indicated in the tender document.
3. Bidder has to select the payment option as “DD” to pay the EMD as applicable and enter details of the instrument.
4. Bidder should prepare the EMD as per the instructions specified in the tender document & submit EMD fee manually at department end. The original bid should be posted/couriered/given in person to the concerned official, latest by the last date of bid submission or as specified in the tender documents. The details of the DD/any other accepted instrument, physically sent, should tally with the details available in the scanned copy and the data entered during bid submission time. Otherwise the uploaded bid will be rejected.
5. *Bidders are requested to note that they should necessarily submit their financial bids in the format provided and no other format is acceptable. If the price bid has been given as a standard BoQ format with the tender document, then the same is to be downloaded and to be filled by all the bidders. Bidders are required to download the BoQ file, open it and complete the white coloured (unprotected) cells with their respective financial quotes and other details (such as name of the bidder). No other cells should be changed. Once the details have been completed, the bidder should save it and submit it online, without changing the filename. If the BoQ file is found to be modified by the bidder, the bid will be rejected.
6. The server time (which is displayed on the bidders‟ dashboard) will be considered as the standard time for referencing the deadlines for submission of the bids by the bidders, opening of bids etc. The bidders should follow this time during bid submission.
7. All the documents being submitted by the bidders would be encrypted using PKI encryption techniques to ensure the secrecy of the data. The data entered cannot be viewed by unauthorized persons until the time of bid opening. Data storage encryption of sensitive fields is done. Any bid document that is uploaded to the server is subjected to symmetric encryption using a system generated symmetric key. Further this key is subjected to asymmetric encryption using buyers/bid opener public keys. Overall, the uploaded tender documents become readable only after the tender opening by the authorized bid openers.
8. The uploaded tender documents become readable only after the tender opening by the authorized bid openers.
9. Upon the successful and timely submission of bid click “Complete“ (i.e. after Clicking “Submit” in the portal), the portal will give a successful Tender submission acknowledgement & a bid summary will be displayed with the unique id and date & time of submission of the bid with all other relevant details.
10. The tender summary has to be printed and kept as an acknowledgement of the submission of the tender. This acknowledgement may be used as an entry pass for any bid opening meetings.