This project has been funded by the Bundesministerium für Wirtschaft und Technologie.

IAAS Job Descriptionoffer short profile v.1.1

CompanyID-No. company (To be inserted by LBPS office):

Name of enterprise       Division of placement      

Placement offer related data

Contact person / Tutor of placementFirst name Amber Last name Holder

Title Administrative Officer Gender female

Telephone 1-780-492-6441 E-Mail amber.holder@ualberta.ca

Type of offer / Demand Offer Type traineeship (not changeable) Permanent demand yesTotal Demand 1 (not changeable)

Timeframe First day of placement (dd.mm.yyyy) Soon as Possible Last day of placement

(dd.mm.yyyy) 4.5 months laterDuration in weeks (3 months = 12 weeks)

18 __________________

Job ClassificationClassification

Version: 08.07.2010

Job Description

This form should be completed by the applicant after having defined the tasks together with the tutor in the host institution. Please keep in mind, that the information given here is part of the ASiiA Training Agreement. We therefore would be glad if you could formulate the text accordingly. If you require any further information or if you have problems concerning the conditions mentioned below, please do not hesitate to contact us immediately.Furthermore we need to inform you, that the data transfer via email is not secure. Email communication may be intercepted by others. Alternatively, you may have the Job Description submitted by Sherilyn Trompetter via project intranet CosaVitra.

1) Please give a short description of the company/ organization and the department/ place of work, where the placement is to be completed:The University of Alberta believes there has never been a better time to provide an international dimension to learning, discovery and citizenship. Driven by this vision to connect with the world, University of Alberta International (UAI) works on the front line and behind the scenes to support the creation of an internationally vibrant learning and research environment. The internship will take place within the Administrative Unit, that provides support to the other UAI units for Finance, Administration, Human Resources, Information Technology, and Communications.

2) Please give a detailed job description of the planned internship and list tasks of trainee as well as knowledge, skills and competences to be acquired through the internship:The trainee would work with various individuals in the unit to: provide support for the Vice-Provost & Associate Vice-President via the Executive Assistant by covering her desk when she is away, preparing meeting materials, and covering reception when needed; work with the Administrative Officer on archiving files and documentation following the Freedom of Information and Protection of Privacy legislation, and preparing orientation materials and packages; work with the financial team in filing and reporting; assist the Communications Specialist in writing daily news articles or news items as needed.

3) Please describe monitoring and mentoring during the internship:The intern will report to the Administrative Officer who will provide overall mentorship and monitoring.

4) Please describe evaluation of the internship and confirm that the intern will receive a Qualified Internship Certificate (= Job reference):

Required field of studies of graduateFields

Office Administration and/or Business and/or Commerce and/or Communications

     

     

Required computer skills of graduateProgramme Level

Microsoft Word Standard

Microsoft Outlook Advanced

Microsoft Excel Standard

Social Media (Facebook, Twitter, etc.) Standard

Required language skills of graduateLanguage Level

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English Fluent

     

     

     

Team Language (main) Team language (additional)English      

Remuneration by Host organisationPlease note that the ASiiA programme is based on co-financing. LEONARDO-OFFICE PART SAXONY acts on the assumption that participants should also receive a financial support by their host enterprise as this has been set as a condition of the funding organization (European Recovery Program) to cover all the costs during the trainees stay. The payment can also include benefits in form of free accommodation or free meals. Additional or higher financial support for the trainee is greatly appreciated. Please make sure that all payments are stated as net amounts and in the exact currency.

The trainee will receive the following payment/benefitsPayment/Remuneration       EUR net per month

Kind of non-monetary benefits (like accommodation or free meals) None

Value of non-monetary benefits $1000.00 CAD net per month

We are required to fund full-time internships. Therefore, we would be grateful to be aware of the regular working hours of a full-time employee in your company and the working hours of the trainee, respectively.

What are the regular working hours (daily rate) in your company? 7

How many hours (per week) will the graduate work in your company?35

Version: 08.07.2010