Mid-Atlantic Regional Service Committee of NA 9-Sep-17

Donations ,t ....... . Amount Check# Receipt#

Beehive Area $100.00 1452 777697 Capital Area $342.20 3110 777696 Capital Area (Insurance) $30.00 3899 777691

Central Susquehanna Valley Area

Lancaster County Area Lebanon Valley Area $377.82 1069 777692 Lock Haven Area

Little Apple Area $2,322.84 3552 777698

Mason-Dixon Area $172.34 874 777695

Pocono Mountain Area of NA Reading Area $1,202.00 2689 777690

Serenity in the Mountains Area $533.48 179 777694 State College Area of NA

Greater Scranton Steamtown Area

Williamsport Area $1,000.00 1471 777699

York Area

Total Donations $6,080.68

Ex~enses Amount Check# coffee (YANA) $-00 Writing the Steps (Lori K) $113.00 2004 RDA expense (Jodi) NEZF pre-expenses (Oct & Dec) $600.00 2001 RD expense {Kathleen) pre-expenses (Oct & Dec) $602.59 2002 Activities Committee ofYANA (Rent) $100.00 2003 Policy FedEx Copies $266.23 1999 RSC Secretary for Letitia (Wade Maines) $400.00 2000 Service Charge from bank $8.00

Subtotal Expenses $2,089.82

NA WS Donation $15,963.69 aofJs-Total Expenses $18,053.51

Summarv Opening balance (Prudent Reserve $1500 + Sept 2016

$11572.83 NAWS + June 2017 $400 NAWS) $13,472.83 Total Donations $6,080.68

TOTAL INCOME $6,080.68 SUBTOTAL {opening balance+ income) $19,553.51

Total Expenses $2,089.82 Total Balance (before NAWS) $17,463.69

I I PRUDENT RESERVE $1,500.00

Closing Balance $1,500.00

Bank Checking Account State_ment ·

ACCOUNT TYPE FOR INQUIRIES CALL: SOUTH HANOVER (717) 630-3740 M&T SIMPLE CHECKING FOR BUSINESS

00 0 05801M NM 017 ACCOUNT NUMBER STATEMENT PERIOD

07/01/17 • 07/31/17 000004689 FIDS1548D01707311707 07 000000

p

POSTING DATE

07/01/2017

07/03/2017

07/03/2017

07/11/2017

07/18/2017

MID ATLANTIC REGIONAL SERVICE COMMITTEE

OF NARCOTICS ANONYMOUS INC PMB229 3440 LEIGH ST

ALLENTOWN PA 18103

ACCOUNT ACTIVITY

BEGINNING BALANCE

DEPOSITS & CREDITS

LESS CHECKS & DEBITS

LESS SERVICE CHARGES

:~N'}JNQJ!;~l.AN(if.,)'..• ' .> • ----~

TRANSACTION DESCRIPTION DEPOSITS & OTHER WITHDRAWALS &

CREDITS l+I

BEGINNING BALANCE

CHECK NUMBER 1988

CHECK NUMBER 1989

SEFIVICE CHARGE FOR ACCOUNT 00000001024?.082

CHECK NUMBER 1997

NUMBER OF DEPOSITS/CHECKS PAID 0

MANUFACTURERS ANO TRADERS TRUST COMPANY 1002 NORTH 7TH STREET HARRISBURG, PA 17102

OTHER DEBITS t-1

$8.8fi

125.00

8.00

2,088.8'.'

3

$15,947.85

0.00 2,222.73

8.00 --$13,717.12

DAILY BALANCE

$15,947.85

15,813.99

15,805.99

13,717.12

PAGE 1 OF 1

_ ~~ - Checking Account Statement

=oR INQUIRIES CALL: SOUTH HANOVER {717) 630-37 40

ACCOUNT TYPE

M&T SIMPLE CHECKING FOR BUSINESS

ACCOUNT NUMBER

000006755 FIDS1548D01706301706 07 000000

00 0 06801M NM 017

p

POSTING DATE

06/01/2017

06/12/2017

06/13/2017

06/15/2017

06/19/2017

06/19/2017

06/20/2017

06/20/2017

0612812017

06/28/2017

MID ATLANTIC REGIONAL SERVICE COMMITTEE

OF NARCOTICS ANONYMOUS INC

BEGINNING BALANCE

PMB229 3440 LEIGH ST

ALLENTOWN PA 18103

TRANSACTION DESCRIPTION

BEGINNING BALANCE

CHECK NUMBER 1993 CHECK NUMBER 1991

CHECK NUMBER 1987 DEPOSIT

Deposit total error-no tape included

CHECK NUMBER 1990 CHECK NUMBER 1992

Ci--lECK NUMBER 1971 CHECK NUMBER 1998

NUMBER OF DEPOSITS/CHECKS PAID

ACCOUNT ACTIVITY DEPOSITS & OTHER

CREDITS t+\

$3,148.36

891 .15

2

MANUFACTURERS AND TRADERS TRUST COMPANY 1002 NORTH 7TH STREET HARRISBURG, PA 17102

WITHDRAWALS & OTHER DEBITS(-)

$83.40

114.00

123.29

87.45

17.49

1,850.00

900.00

7

STATEMENT PERIOD

06/01 /17 - 06/30/17

$15,083.97

4,039.51

3,175.63

o.oo $15,947.85

DAILY BALANCE

$15,083.97

15,000.57

14,886.57

14,763.28

18,802.79

18,697.85

15,947.85

PAGE 1 OF 1

an . . Checking Account St~terpent , . ~ , ,: 0 • ' , "'

. FOR INQUIRIES CALL: SOUTH HANOVER

(717) 630-3740 ACCOUNT TYPE

M&T SIMPLE CHECKING FOR BUSINESS 00 0 06801M NM 017

ACCOUNT NUMBER

000006143 FIDS1S48D0170S311705 07 000000 p

STATEMENT PERIOD

05/01/17 • 05/31/17

POSTING DATE

05/01/2017

MID ATLANTIC REGIONAL SERVICE COMMITTEE OF NARCOTICS ANONYMOUS INC

BEGINNING BALANCE $15,083.97

PMB229 3440 LEIGH ST ALLENTOWN PA 18103

TRANSACTION DESCRIPTION

BEGINNING BALANCE

NUMBER OF DEPOSITS/CHECKS PAID

DEPOSITS & CREDITS 0.00 LESS CHECKS & DEBITS 0.00

£ijVlCE·CHARGE$ o.oo . ' . . , BF;t:1--- - --$-15-,0-8-3-.9-7~

ACCOUNT ACTIVITY

DEPOSITS & OTHER WITHDRAWALS & DAILY CREDITS l+\ OTHER DEBITS l·l B.ALANCE

$1 ~j .083.97 0 0

PAGE 1 OF 1

MANUFACTURERS AND TRADERS TRUST COMPANY 1002 NORTH 7TH STREET HARRISBURG, PA 17102

Nan::olics Anonymous World Se1vices, Inc. 197.ll N'ordf,ulf Plau. c.:t,,m,wonh CA \HJ 11--6601 USA Fooe-r,11 ID No. 9S·3090S'96

t ¥ 1/8 H.l. ;>/3.9999 e t:l ts:t0-n:1~ t .. se rvi((!~~Jr,a.org

Mid-Atlant ic Region 3440 Lehigh Street #229 Al lentown, PA 18103-7001

Dear Mid-At lantic Reg ion,

Contribution Receipt Number: NA27243

Thank you so much for your contribut ion to NA World Services.

Contribution Date: Contribution Amount:

Contribution ID:

07/17/2017 $2088.87

RG428 an RSC Mid-Atlantic Region

Check

No goods or services directly provided for this contribution.

Thank you for helping us carry the message.

Sincerely, Anthony Edmondson Executive Director

Putting our gratitude into action by supporting Narcotics Anonymous gives real meaning to our belief that "we keep what we have only by giving it away." (IP # 24, Money Matters: Self Support in NA)

NA World Services, Inc. is a 501(c)3 non-profit organization, Federal ID 95-3090596. In the USA the IRS has determined that donations to NA World Services to be tax exempt.

MID-ATLANTIC REGIONAL SERVICE COMMITTEE OF N.A.

OFFICER'S REPORT DATE: l\ /~ /IJ

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:f:fl Lov/n~ 5cxvice.1

Ga_'oe. _s_ TRUSTED SERVANT: · - ----- - --------POSITION: (\ S C ·Tr e °'s u (' t:, - - ------------- ----

RD Report September 2017 Kathleen M.

•:• Include NAWS News (August 2017) summary page.

•!• A draft on Money Management under the Conventions & Events Toolbox Project is available for input and review at Na.erg. Input is due by November 24th.

•!• It was mentioned on the WSC Participants Discussion Board that a Region outside of the US will

be submitting a motion/motions in the CAR on Zonal Seating at the WSC.

•!• The South Florida Region sent a letter to NA World Services, Inc. dated April 17, 2017. The region is requesting inspection of the records and operations of the Fellowship Intellectual Property

Trust {FIPT). NA World Services sent the request to the World Service Conference for guidance. It was a 17-page correspondence sent by World Services. I sent the RCMs a copy and I have a few copies with me. I am requesting discussion time in New Business in regards to this topic.

•!• As mentioned at our last Regional meeting, both Jody and I attended separate webinars re lated

to topics that will be discussed at WSC 2018. The topic of the web meeting I attend was a discussion on the WSC becoming a Planning Conference geared toward the RDs/ Alt. RDs creating

the motions in the CAR at the WSC and work shopping the motions throughout the WSC cycle. Four Action Items were developed from the meeting, which are the following:

• To focus discussions at the WSC 2018 on Function/Planning Conference

• To move towards a 3 year conference cycle

• To create a project plan to form a Formal WB Work Group on Function/Planning/more open discussion at the WSC.

• To change New Bu~iness into a planning session at WSC 2018 for the following WSC (2020)

Jody will give you an update on the web meetings; pertaining to the Future of the WSC on the

Topic of seating. As a result of these Webinars, we have created a brief survey for the groups,

RCMs, Alt. RCMs. We are also requesting time in New Business for discussion on these topics. This will allow us to better serve the Region at WSC 2018.

•!• The Future of the WSC February 2017 Report • This report focuses on two of 3 strategies in Objective 4 (from page 1):

C. Improve the effectiveness of the time between meetings by working on processes to forward issues and have discussions on ideas between WSC meetings.

1. Formalize a method for Conference participants to give input to the NAWS Strategic Plan. Ex: environmental scan

2. Encourage participants to forward ideas for posting on the FTP site throughout the cycle (using as another vehicle such as WSC Participants Discussion Board) for communicating ideas.

3. Continue to use a CAR survey for ideas for recovery literature, service tools, & Issue Discussion Topics.

4. Survey Conference participants about which ideas they wish to discuss further

at the WSC and/or by webinar.

B. Improve the effectiveness of the WSC meeting by continuing to refine decision making processes, discussion protocols, consensus building strategies, and use of time during the week.

(No discussion on Strategy B, unless Regional reprc:isentatives d irect oth(:?rwise)

Currently, the World Service Conference is a Decision Making Conference and much time and discussion

has been done in planning the future ofthe conference. With every conference passing, it appears

change is inevitable regardless if the groups in our Region choose to participate or not. At the last WSC

we had an average of about 50% voting participation from the groups. I am hoping more groups will

choose to take responsibility for their recovery this time around and that percent will increase. I believe

the RCM teams can have a great impact in improving the rate of participation along with other Regional

Representatives. I am asking each and every one of you to advocate towards group participation in the CAR and CAT this cycle.

Being the RD &/or Alt. RD requires a large amount of donated time and effort. Along with your support

and a power greater than ourselves, we can make a difference in the lives of many addicts by improving

the delivery of services through voting and approving policy which will better position NA to help the still suffering addict.

Many times, over the last 3 years while serving in this position I have thought about quitting because of

politics, thinking I cannot make a difference. When our daughter passed away a little over two years

ago I had also contemplated my contribution to our Twelve Step Fellowship. I was reminded again in

silent meditation and through the support our fellowship gave to our family during a tragic life event, that I can't, but we can!

So as the time of the CAR and CAT draw near, and with the WSC around the corner, help us to serve you

better through your active participation in the CAR, the CAT and spreading the word on the importance of group conscience.

In Loving Service, Kathleen M.

-Narcotics Anonymous

ITEM No. 1101LN • PRICE: US $11.55/10.00 €

. ,,,.: ·

Recently added to our eBooks collection. To view complete available titles, please visit www.na.org/7iD=e1it

• ltalian Basic Text Narcotici Anonimi

• Spanish Basic Text Narc6tic:os An6nimos

Return Policy for USA a Canada NAWS Return Policy will soon be posted online; it focuses primarily on clarif)~ng our existing policies and establishing a 30-day time limit for returns. A policy for Europe will be developed at a later date.

Proposed Price Increase We want to give everyone plenty of advance notice that we plan to increase literature prices for the first time in seven years effective 1 July 201 8. A 7.50/o increase on all items except the Basic Text, which will have a 50/o increase, will help us keep pace with inflation. More information can be found in the current ·\'..:\:VS ,Ve;_'.''.

2018 JFT Calendar ITEM No. 9500

PRICE: US $11 .75/10.25 €

Concordant line-Numbered Bask Text

Narc6ticos An6nimos

ITEM No. SP1102LN PRICE: US $11.55/10.00 €

Los principios que nos gufan:

el espfritu de nuestras tradiciones

ITEM No. SP1201 PRICE: US $11.00/9.70 €

Sponsorsh;p Gift Edition ITEM No. 1131

PRICE: US $20.90/18.50 €

1·:.· _,.. : . - ,• ~ .. ' ,: . • . .... : ·!··:t.

NAWS 39999 1 F818700.0700 I wwwn -

Survey: In order for us (RD/Alt. RD) to carry group conscience for the Groups at WSC 2018, we are asking your assistance by completing this survey. Please return to RCM by N ovem her Area Service.

AREA: ______ _ _ _____ _ _

GROUP: ______________ _

00000000000000 000000000000000000000000000000000000000000000000000000000000000

. 1. Do you agree with Regional Representation at the WSC? (This is what we have Now)

2. Do you agree with Zonal Representation at the WSC?

3. Do you agree with Zonal or Regional Representation based-upon Regional choice? -(Hybrid model)

4. Do you agree with the WSC being a decision-making conference? (Our current conference)

5. Do you agree with the WSC being a Discussion Planning Conference? (Creating CAR motions at the WSC & work shopping them throughout the cycle)

6. Do you agree with having both the Regional delegate and Alt. Delegate at the WSC?

7. Would you agree to ONLY having the Regional Delegate at the WSC?

8. Have you read the Future of the WSC reports?

9. Do you agree with changing the WSC to a three-year cycle? (the WSC is currently a two year cycle)

IO. Do you support the FIPT (Fellowship Intellectual Property Trust) that was re-affirmed (re-affirmed= confi rm the validity or correctness of (something previously established) atWSC 2016?

- YES

Thank You! Your RD Team appreciates your participation. Kath leen & Jodi

NC)

The Rundown

;n . . ~i~{~:• e-sub tc;, NAWS News and The NA Way 'jg}} 1

· www.nct.org/subscrib~ ;J~'.i:~.J :.!f~~1l~l~it;mt~::~tt:~h~t~IttI~1f&t:t~i!?.f~t~LY

You can find the complete NAWS News here: W'NV1u-ia.org/n,;:w1ts~'H>.v;rs .... ,.., .... _,... ____ , -··. -·-- --~--· .,. __ ··-· -.~ . ...,._ - ... - ---- - . --- -- ----~~.

Ongoing Web Meetings Next PR web meeting 7 September at 4:00 pm PDT

Next Inmate Step Writing web meeting 6 September at 3:30 pm PDT NA World Services faci litates discussions on topics ident ified by members involved in PR or H&I. Any member may join; simply provide your name and email address to either pr@nai.org or handi@na.org.

More information on web meetings www.na .o rg/webinar

Issue Discussion Topics

•••

' . -~ . ,;

This cycle's topics are Atmosphere of Recovery in Service, How to Use Guiding Principles, and Applying Our Principles to Technology and Social Media. Workshop reso urces are at www.na.org/idt. If you hold a workshop, please send your results to worldboa,d@na.org!

Projects Conventions and Events: We're fi nalizing a draft of Program for delegate review and WSC discussion and decision. Our next piece is Money Management. Sign up for next web meeting and project news: conventions@na.org.

Local Service Toolbox: We're final izing a draft of CBDM Basics for delegate review and WSC discussion and decision. Our next piece is Serving in Rural and Isolated Communities.·Sign up for web meeting and project news: toolbox@na.org

Literature Projects: Info and updates are available on a mental health/ illness IP (www.na.org/mhmi) and a meditat ion book (www.na.m·g/ meditationbook). We continue to welcome your ideas on either project: worldboard@na.org.

Mental Health/ @~ Mental llln~ss :-~;?: IP Prl!leot, ,,_,

t

r~~ \~ . • . 'JJooh w0l'c).

T ~-ws c YCJ.JE.--tv~ 0 VU\J G f O RW JUU1

When we trust the process, we are free to participate in it. We are safe to act in unity, speak our conscience from a place of love, and hear the voice of a Higher Power.

Guiding Principles: The Spirit of Our Tradit ions

The World Board met in Chatsworth, California, 19-22 July 2017. This report identifies areas that we addressed in our meeting, what has occurred since, and activities in NA World Services (NAWS) to help carry our message of recovery. By the time th is report is published, we will have reached the deadline for Conference Agenda Report (CAR) motions, and we will be working with regions in August to ensure the motions are "CAR-ready'.' We still plan to include a survey in the CAR as we did last cycle, which seeks members' ideas about recovery literature, service material, and Issue Discus­sion Topics. We sti ll have no plans to offer any motion in the CAR from the World Board.

'·WO iH'. U[) S ~:. RV MC E CG i\H= ER f: N GE rF'ft.0.H.:CTS PROGRESS

tFtrn.sn[ OF THE ·wsc We reviewed the small-group notes from the 24 June 2017 Future of the WSC Part Two web meeting. Overall, delegate part icipation was disappointing, with just over 60 par­ticipants out of a possible 217-less than 30%. There was no clear direction provided. We are stymied as to how to address lack of participation; we clearly stated and con­tinue to maintain that the Board is not offering motions in the CAR; we are aiming to increase discussion and dialog, and we believe this is what the WSC has requested. We have heard that some participants seem to think that they are being told what to do, when in actuality our aim is only to provide leadership in advancing discussions.

We are t ruly interested in finding ways to stimulate more pa rticipation and discussion. We would like to find a way to help the WSC build a sense of community. We are aware that CAR season is around the corner, and our desire is to follow the wi ll of the delegates while providing space for all of us to come together at the WSC. In addition to collaboration, our aspiration is to build bridges, and we need participation from everyone for a successful and meaningful connection.

Our goal for the 9 September 2017 web meeting is to come together in the spirit of the love we al l have for NA and consider our principles in our connection and aims. We will not be forwarding any of the Future of the WSC conversa­tion fo: t~is web meeting; rather, iet us bu ild community and principles-based discussions with each other. We truly look forward to everyone's participation and any ideas that delegates may have for stimulating discussion of what is

. ,. ___ •. ,-----·· ............ : . .-.. _....._, _,, , ... ,.._ ... ,._ ., ..... ;, _., __ . ,,_. , , , --

important for all of us in our efforts to carry the message of recovery and fulfill our vision.

Anyone who wants to read the reports about the Future of _the WSC can do so by visiting www.na.org/ future

llou,L SrnvKES TooL~ox PROJECT The aim of this project is to crea te a col­lection of tools that reflect our Fellow­ship's best practices and experiences in delivering services locally. An approval draft of the first of these pieces, Con­sensus-Based Decision Making (CBDM) Basics, will be distributed to Conference participants and posted online in the near future. The dra ft will then be offered for discussion and decision at the next WSC. We are grate­ful to all the members who shared local resources wit h us, joined the web meetings that helped develop the piece, and participated in the on line review and input process.

We are also moving forward with the second piece in the toolbox designed to assist members serving in rural and isolated communities. We hosted a web meeting on 3 May 2017 to begin discussing the form and content of this piece. In this meet ing we discussed the idea for a two-part tool and what it might contain. The first part could consist of a pamphlet focused on the basic principles, common chal­lenges and issues, and general solut ions associated with this area of service. The second part of the tool we discussed is a web page containing locally developed tools and resources that would be updatable, as needed.

The other piece we have discussed as part of this project is Fellowship Development Basics. Although our current work­load has prevented us from beginning work on th is piece, we encourage any members with experience or loca lly developed resources to contact us if they are interested in participating in this effort.

There are currently 370 members on the toolbox and rural service lists. Please ema il toolbox@na.org for the toolbox project, or nick@na.org for the rural service web meetings, if you would like to be added to those lists.

ComtE NnoN/E Vf. NTS As reported earlier, the first piece of the project, t itled "Program;' is intended to support the development of the event's program. After gathering input and hosting a web meeting for inter­ested members in February 2017, we created and posted the review and input draft for a 90-day review period. With the input received, we created a fina l draft. In addition to the input, we have collected sixteen templates, forms, and other support materials intended to be addenda to the piece.

The next prioritized topic is money management. We also discussed this topic in the February web meet ing. We have a draft ready to be posted for a review and input period .

• • \ ~ • I j t, , ·, '.'- -:' o,1 ' -:•

_ _ , ~-·! '.:,. ~: -~---~ ·<·.-.. :-~- J. •.-.:·.! ! . ~~-- .!. ..

Following the lead of the Local Service Toolbox project, we wi ll be changing the process we used for the last piece. We intend to schedule another web meeting for interested members to discuss the draft of Money Management upon its posting. Please note that members will still have the ability to forward input even if they were not in the web meeting.

Hotel negotiations is the next prioritized topic on our list. It is reasonable to expect progress on this piece before the end of this Conference cycle.

Currently we have 145 members who have expressed inter­est in participating in the project's work. Our thanks to those who have participated and to those who have sent locally developed materials. They have proved to be a great resource in putting together the current drafts and adden­dum material.

} ii:>Pr>;O\/'AL f>R(K::SS f OR iVfiATERlf.,t F,-l:DM ~·OTH Of T HtSi: fiBO .. il:CTS Both of the above projects, Local Services Tools and Conven­tions and Events, came directly from the results of the 2016 CAR survey. The project plan approved at WSC 2016 states that the existing policies and practices for review and input and approval of service material would not change.

The types of materials that are being generated could all easily fall under the requirement of World Board approval, and some could see them as needing Conference approval through the Conference Approval Track (CAT). Since we are creating new processes and ways to involve the Fellowship in the prioritization and review and input of these pieces, we do not want to see the process derail us all from the material being generated. In keeping with that spirit, we plan to send these pieces out for a 90-day review to delegates, factor in any input received, and post the materials as an approval draft on na.org. We will be seeking guidance from the 2018 Conference as to what the approval process for these pieces should be, after we have all had experience with this new process.

D;:;u_:_~i-\TEs SHARIMG The survey seeking input from Conference partici-pants on the Delegates Sharing Session closed on 31 July. There were 113 responses, and the work­group is now assessing and summarizing the data. Survey feedback will be reviewed during the next workgroup meeting, scheduled for 19 August. Your input will help in planning the best possible Del­egates Sharing Session for the 2018 World Service Conference. Our thanks to all who participated! To offer input to the Delegates Sharing workgroup, please email delegatessharing@na.org.

f ELLOWSHlP DEVELOPMENT 1-sND [::iu13u c :RELATIOl\l S This WSC project is aimed toward zones, with a goal of increasing understanding that effective Fellowship devel­opment efforts depend upon public relations work with an emphasis on collaboration among service bodies. Keeping

the goal in the forefront, we hosted our first web meeting on 15 July 2017. We had participants from the Canadian Assembly _of NA, the Russian Zone, the Latin America Zonal Forum, and a representative from the Asia Pacific Forum. Our initial meeting focused discussions on collaboration suc­cesses, planning and budgeting for PR efforts, and growth in addicts coming to NA meetings. The members who par­ticipated seemed to benefit from the experience of others. We will be hosting a second web meeting for zones on 16 September 2017.

S.TRAT!t.G~( PtA.N ~\~H\ilG--· ENVm ONMf.N1J\L ${C,~;~,~ Creating the strategic plan this year is exciting because we used a process to increase direct involvement from the regions; 66 regions provided input via the online survey. In reviewing external and public relations (PR) trends pro­vided by NAWS, we found that the NAWS report mirrored the information reported by regions in their efforts, pa r­ticularly as it relates to challenges posed by medication­assisted treatment (MAT), and by the increasing number of potential members sent to NA by drug courts. NAWS noted the trend which is polarity with drug replacement treatment (DRT) and twelve-step recovery, along with the proliferation of drug courts. Two-thirds of the regions reported a need to do better with relationships with the public, outside organizations, and p rofessionals; the best efforts with relationships seem to be in H&I and treatment.

Collaborative Strategic Planning Process

\·.

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.-, '~-- l ' '1 ,· '-.' -.... <::~.: 11 __ ~1 . • ·, :-._ •,\_','.•.' .,:··,· i·:_l;_ . • _: ~~·: . • ;· •••• '..:', -·~ ( ~· ....... ,· l'.' ~ ~ , ~ .

Weakest areas seem to be with medical/healthcare and law enforcement. Reviewing these trends allowed us to identify issues such as greater clarity and understanding of how to handle growing ORT/MAT, need for tools and opportunities such as making information more accessible and digestible, and creating a better strategy for training purposes.

We additionally assessed the information from the internal environment scan from regions; responses generally indi­cated that area service committees within regions tend to need improvement, and the biggest struggle groups face in a region is a lack of trusted servants. We noted from our internal scan assessm ent that development of trusted ser­vants may be useful, as would communication that would resonate multi-generationally, that is, with those under 25 years old and those older than 60. This was our first experi­ence with the internal scan; the World Board will continue to focus internally in October.

This strategic plan development is heartwarming; we have the ability to assess the needs of regions in conjunction with NA World Services as we create the strategic plan for 2018-2020.

!FEU .. O~flJS~HIP DEVELOPMENT Jl.lND SiJ.H?POP.T These are simply some highlights of activities performed on your behalf by NA World Services between May and July. We remain grateful for the opportunity to directly interact with those we serve.

The World Board approved a travel team for the sec­ond Fellowship development effort in Haiti 11-18 June 2017. This team was composed of a former World Board member and a recovering Haitian dentist who has resi­dences both in the US and in Haiti. The two ident ified goals were first to present NA to 200 treatment profes­sionals and students at the Seventh Symposium of the Center of Spirituality and Mental Health, with a focus on addiction and trauma. The second was to introduce NA to local community workers who happen to be those on the front lines in the relief efforts for Haiti. There are four NA members in Haiti who expressed a desire to start a meeting in a church; the recovering Haitian dentist is researching the feasibility of this, and it seems likely an NA meeting will be started.

The Fi fth East African Convention (EACNA) was held in Mombasa, Kenya, 19-21 May 2017. This is the first time the event was held in Kenya, as all previous EACNA have been held in Dar es Salaam or Zanzibar, Tanzania. We attended this event solely because it was the first time for the event in Kenya. The Afri-can Zonal Forum was created at a meeting held right before the first EACNA, and NAWS has continued to support an annual gather­ing of African communities since that meeting. To see the di fference in the local NA community from EACNA 1 to EACNA 5 was heartwarming and a vivid reminder of the power of our simple message.

We held a meeting of the Swahili-speaking delegates from Uganda, Rwanda, Tanzania, Zanzibar, and Kenya immediately following the convention to try to advance the work of their translation efforts. They have many drafts and are still settling on creating a common under­standing of how to accurately reflect the NA message in Swahili.

• We participated virtually in an area event held three or four times per year in the Badgerland Area located 1n southern Wisconsin. The event was held at a local cof­feehouse venue in downtown Madison and included a range of outdoor activities and recovery activities, as well as our presentation (all followed by a local fireworks show along the lake). For this audience ranging from newcomers to long-term members, we adapted the NAWS Update, adding basic inform ation on the overall NA service structure, World Services, and the World Ser­vice Conference. We explained the connection between members, groups, and World Services, and reviewed the strategic planning process, project updates, and ways members can get involved in projects. We were grateful for the opportunity to participate in their unique event, and to do so using the technology available to us to par­ticipate virtually.

• We attended the Upper Rocky Mountain Convention (URMRCNA) the last weekend in May in Cheyenne, Wyo­ming, where we did a Guiding Principles workshop and a workshop on the Sixth Tradition. A number of members who attended had never participated in a small-group discussion or Issue Discussion Topic workshop before,

.. ··--· ~--·-- - . . . fi~~j .

Money Management Conventions & Events Toolbox Project

(REVIEW AND INPUT DRAFT)

Please consider the following questions while reviewing the draft. Input is due by 24 November 2017.

• Does anything need to be added to the draft?

• Does anything in the draft need further clarification?

• Does anything need to be removed from the draft?

• What is your overall impression of the draft?

One of the most important and sometimes complicated issues of convention and event service is management of the funds. Effective and efficient processes that ensure accurate budgeting and accounting, while protecting NA funds, are foundational to the success of the event. This resource is intended to provide a solid base for the formation of financial management processes that support a successful event.

Some NA events are intended to be "break even", that is, they are planned to generate just enough funds to pay for the expenses of the event. Typically these break even events are_ planned to provide. NA members the opportunity to celebrate recovery in NA. Other events are planned as fundraisers. Some NA communities rely on the funds generated by these events to provide much needed services in their community. Whether an NA event is a celebration, a fundraiser, or a combination of the two, all funds collected in NA, from contributions or sales, are "NA funds".

Eleventh Concept: "NA funds are to be used to further our primary purpose, and

must be maintained responsibly".

Creating processes and procedures that ensure.the highest safeguard for NA funds as a part of the planning of an event is generally the best approach for a successful outcome. This includes critical consideration when identifying those trusted servants who are charged with the·tasks of managing our money. Our Fourth Concept reminds us that we all share the responsibility of selecting effective leaders, and nowhere is that more important than for those responsible for managing NA funds.

Communication, cooperation, and accountability within the committee and with the hosting ASC or RSC are foundational to successful and effective management of funds. Members of the committee all share a responsibility in working together, using agreed upon and understood procedures. Such collaboration reduces the likelihood that the committee will experience adversarial or distrustful situations.

Below are some ideas, approaches, and best practices compiled from NA committees across the fellowship. All may have value to some committees, but none should be

considered a mandate. Copy, adapt, or build upon any of them as you see fit. We encourage committees to take what they need and leave the rest.

Creating and maintaining budgets for the event

• Using information from the previous year (or years) as a starting point, all subcommittees create draft budgets of expected income and expenses. It is important to base these budgets on factual information and past performance to

ensure the greatest accuracy.

• All of the subcommittee budgets should be compiled into a single budget for the entire convention, typically by the convention treasurer.

• The compiled budget should be evaluated by t_he committee to ensure that all projections are accurate and understood, and t~e financial goal of the event is most likely to be reached.

• The committee should adopt the compiled budget. Subcommittees should use the budget as a financial guide for their work · ,

• Convention or event committee leadership, including--all subcommittee chairs, work in cooperation with the treasur~r to ensure that all income and expenses are accurately recorded.

• Monthly, the treas~rer should record ongoing income and expenses of the various subcommittees, and.using the budget, provide a report of-"actual to budget" income and expenses to the committee. Variances .i.n this report should be discussed by the committee to dete[1Jl_i~ if any changes·are.required to meet the financial goal of the event.

• The "·actual to budget" reports should be archived for future budgeting needs.

Managing the bank Che.eking accounts

• The bank checking account should have at least three signatures on the account, ensuring access to the account if one or two trusted servants pre no longer available. · · '

o As the trusted-servcJnt responsible for holding the bank account checks, the committee treasurer should not be a signer on the bank account.

o Be advised that generally, committee policy requiring two signatures on a check does not provide a strong measure of security.

• Bank account statements should not go directly to treasurer; another trusted servant should review the statement prior to forwarding the statement to the treasurer.

2

Approaches and safeguards for onsite cash and credit sales management

• The committee should provide pre-event training for cash and credit sales operators. Operator training should be a requirement to be of service for cash and credit sales.

• Cash and credit sales operators should work in teams of two.

• Preprograming cash register keys/computers/pads for commonly sold items can reduce operator errors.

• Cash register drawers should be balanced often, to ensure that operators are adequately trained.

•

o The committee treasurer, or other assigned trusted servant, should schedule periodic pick-ups (remove cash from the register drawer) and run a Z report (a record of sales activity). These pick-ups are most effective if scheduled in 2 hours increments.

o The pick-up and Z report should be.transport d to the money room, where it will be immediately counted and ba1aoced. If . e "pick-up" is out of balance (+/- 5%), the committee should remove thatv lunteer.team from cash and credit sales duties. ·

Register tapes, reports, and records shou_ld be retai 1 ed for future need and financial archiving. I

• I

Counting, storing, and transferring funds from the ~'vent

• A secure, privateroom sho~ld ;be assigned.as the "1oney room". Access is typically limited to those who ~re required to be present for ary money counts.

• All money should be stored-in_ a locked safe; it may *e possible to use the hotel's saff) to store money during the_event.

1

• Ther~ shbuld be at least two trusted servants in the tnoney room any time access is . !

required. ! I I

• All money should be counted at least twice to ensur$ accuracy.

• Bill counting machines provide a quick and accurate! money count. . I

I

• Professional security staff should be present for all toney counts.

• The money room may be used for secure storage of registration packages, badges, tickets, and other items of monetary value.

• The money room should not be available for other activities or meetings; the money room should not be a trusted servant's sleeping room.

• Transporting money and bank deposits

3

o All transport or transfers of money should require two trusted servants to be present.

o All money collected should be deposited to the bank nightly or the next day. Night and weekend deposit services are typically available.

o Professional security staff should be present for all large money transfers.

o The committee should use sealable, bank issued deposit bags to secure money before transporting for deposit.

Protecting and tickets, badges, and packages • All event tickets, badges, and pre-packaged materials (registration packages) should

be considered "cash", and should require the application. of all applicable cash handling procedures. · ·

• Any unused or unclaimed tickets, badges., or pre-packaged materials should be retained for any post-event audit or final ~ccounting needs.

Managing pre-event fundraisers and sales , ·· .

• If using a cash and credit sales·equipment, the committee should utilize all applicable practices for onsite cash and credit sales. management, above.

• Wherever possible, the committee should. minimize/eliminate pre-event cash sales, and instead provide online portals at pre-event activities to facilitate pre-event sales and pre-registration.

• To ensure the security of funds, use night bank deposit (some banks offer a "deposit only" ATM card) or convert cash to money orders immediately after event.

Financial reporting and accountability · ·

• Redacted bank account statements ( deleting non-essential account or personal informaUon) can be included in monthly treasurer's report to the committee. This allows all reported expenses, income and deposits to be confirmed.

• A final financial report of the '.entire event (including any pre-event commerce) should be prepared and presented -to the convention committee no later than 60 days after the event.

• The convention committee is accountable to its ASC or RSC. Financial reporting to the ASC or RSC should follow the will of the ASC or RSC.

• Final decision for the use of any excess funds are the responsibility of the ASC or RSC; these funds are not the property of the convention committee.

• All financial records and reports should be archived and retained for budgeting, auditing, and other needs.

4

Money handling agreement and theft policy

• The convention committee should develop a written agreement for the management of funds, and repayment of any funds that go missing as part of a trusted servant's service. The agreement should be approved by the ASC or RSC.

• All money handlers should be required to read and agree to the written agreement for the management of funds.

Selection of trusted servants

• Using the guidance offered in our Fourth Concept, the committee will benefit from ensuring that the member's skills are appropriately matched to necessary task.

• It is important to thoroughly evaluate all trusted servants who are required to handle cash (and equivalents) prior to electing them or assigning these tasks. A history of successfully handling large sums of cash is valued. Any history of mismanagement or misappropriation of funds should be strongly considered.

Templates (not included in the draft)

• Committee budget, including subcommittees

• Subcommittee income/expense report

• Cash register pick upreport

• Agreement tot the management of funds

• Restitution agreement

• Treasurer's report ··

• Pre-event fundraiser financial report

5

To: World Service Conference Participants

From: World Board

Date: 29 August 2017 Re: FIPT Inspection Request from the South Florida Region

Hello Conference Participants,

NA World Services, Inc. PO Box 9999

Van Nuys, CA 91409 USA

Phone + 1/818.773.9999

Fax + 1/ 818.700.0700

www.na.org

As you may know; the Operational Rules of the Fellowship Intellectual Property Trust (Ff PT) describe a

process whereby a regional service committee can request to inspect the records and operations of the

Trust. Following this cover memo are three documents related to such a request we received from a

regional delegate on behalf of his region. These documents are the request from the South Florida

Region dated 17 April 2017; our response dated 29 August 2017; and an Addendum, which responds

directly to each of the ten Concerns listed in the request. We are forwarding these documents to all

Conference participants to keep you updated on this matter and because this is an issue we expect to

discuss at the 2018 World Service Conference-both this particular request and the process for making

and responding to these types of requests.

We apologize for the legal tone of our respori:;e and the Addendum. We would prefer never to have to

consult attorneys when responding to members or service bodies. We would much rather resolve issues

and concerns within the Fellowship rather than resort to legal means, but when a request involving legal

matters is made of World Services, a legal response is both prudent and appropriate.

As the documents that follow explain, after consulting with both our corporate and copyright attorneys,

we do not believe all of the Concerns described in the request fall within the purview of a Ff PT

inspection. We are also awaiting confirmation from the requesting region about their specific concerns.

We expect to have more to report before the 2018 World Service Conference, and we will request t he

guidance of the WSC. We see our role as Trustee not just as a set of legal duties, but fundamentally in

terms of spiritual principles. We have been charged with a legal "fiduciary" responsibility, which, simply

put, means a position of trust, and we strive to honor that spiritual ideal. Clear reporting and

communication are consistent with our commitment to accountability and integrity.

We would also like to have a more general conversation with the Conference about the process for

requesting an inspection of the Trust. The Ff PT was drafted and approved in 1993, before the

restructuring of World Services. When the Ff PT was approved, the budget of the World Service Office

was separate from that of the World Service Conference, and not under the control of the WSC. The

financial structure adopted by the Conference during the restructuring of World Services does not lend

itself to a quick and easy Trust inspection. We do not segregate Trust property in this way; we organize

our financials according to the policies adopted by the Conference and as described in A Guide to World

Services in NA.

As the FIPT is currently written, a single region can request an inspection of the records and operations

of the Trust , and such an inspection can be both time-consuming and costly. We are not sure this part of the Operational Rules reflects the Conference's current thinking. A policy that allows a single region to

make a decision involving the allocation of so many resources seems contrary to our evolution toward a

consensus-based Conference. This is one of those policies that we have known was outdated and

unclear for some time, but have not wanted to drag the Fellowship through a detailed review. The

recent inspection request, however, has made it clear we may be overdue to have this conversation.

29 August 2017

South Florida Region of Narcotics Anonymous PO Box 5842 Lighthouse Point, Florida 33074

Dear All:

NA World Services PO Box 9999

Van Nuys, CA 91409 USA Telephone (818) 773-9999

Fax (818) 773-2659 Email: Worldboard@na.org

The April 17, 2017, letter from the regional delegate on behalf of the South Florida Region of Narcotics Anonymous requesting inspection of the records and operations of the Fellowship Intellectual Property Trust and the activities of its Trustee was considered by the World Board on July 21, 2017, its first meeting after receipt of the request. The World Board is taking this request seriously, and has spent significant time and resources in addressing its form and contents. This letter outlines the action requested of the South Florida Region in furtherance of the request after a detailed discussion and analysis by the World Board. We have also included an Addendum that explains our related thoughts and reasoning.

We all are aware that this is the first time a region has sent a request for inspection, so we are all covering new ground here. The World Board will therefore be sending the South Florida Region's request to the World Service Conference for guidance, inasmuch as Section 3 of Article V of the Operational Rules of the FIPT, set forth below, makes clear that any inspection is to be made on behalf of the Beneficiary, which the FIPT defines as the Fellowship of Narcotics Anonymous as a whole.

ARTICLE V: RIGHTS AND RESPONSIBILITIES OF THE BENEFICIARY

SECTI_ON 3: INSPECTION OF TRUSTEE ACTIVITIES Conditions of inspection

Any regional service committee or equivalent service body may inspect the records and operations of the Trust on behalf of the Beneficiary, provided the following conditions are met.

1. A motion to conduct an inspection of the Trust must be approved by a regional service committee or its equivalent.

2. The regional service committee wishing to inspect the Trust must assume the expense associated with the participation of its own representative

South Florida Region of Narcotics Anonymous 29 August 2017

in the inspection. All other costs associated with the inspection shall be borne by the Trustee.

3. The regional service committee must present a written request for inspection of the Trust, detailing its concerns and any particular areas of Trust operations it wishes to inspect.

This same section requires both a motion to conduct an inspection approved by the regional service committee and a written request by the regional service committee detailing its concerns and any particular areas of Trust operations it wishes to inspect. The World Board believes that the concerns in a written request must be specifically approved in the underlying motion of the regional service committee, after discussion and deliberation.

We asked for the underlying motion and were provided the minutes of the December 17, 2016, motion of the South Florida Region. The motion, identified as Motion 12-05-16, reads as follows:

Motion Reads: Motion: We agree in principle that the South Florida Region request an inspection of the records and operations of NA World Services per the Fellowship Intellectual Property Trust (FIPT) dated May 2012 in accordance with ARTICLE V: RIGHTS AND RESPONSIBILITIES OF THE BENEFICIARYpages 16-17.

This motion is most general in nature, seeking a review of records and operations of Narcotics Anonymous World Services, Inc., not the Trust, without mentioning the records and operations of the Trust or detailing concerns or any particular areas of Trust operations the South Florida Region wishes to inspect. If, as it appears, this is the sole motion approval by the South Florida Region of the request for inspection, the World Board does not see how the request complies with the requirements of the Operational Rules or is capable of appropriate response.

We want to share with the region the Board's thoughts on the purpose of a request for inspection. We feel, and the Operational Rules and comments support, that an inspection request is to address legitimate factual concerns in a region that arise out of the unique nature of the Fellowship with respect to the Trust. The request for inspection should therefore be completely consistent with the supporting motion and discussions at the region. Without this, a vague and seemingly innocuous motion can be used as the basis for a request for inspection on completely different issues, or without any real understanding by the region of the time, personnel hours needed, financial costs, and problems within the Fellowship that a request for inspection without a true foundation will cause.

By the same token, we think that a request for inspection really needs to be useful and not just an empty exercise. So it should not be a request to repeat parts of routine accounting audits conducted by a CPA firm each year, to indirectly challenge the WSC on an issue or matter where the Fellowship has already spoken, or otherwise be rather pointless.

The Operational Rules lay out a process that needs to be followed, and the April 17, 201 7, request for inspection you have sent does not follow the process. First, the ten "Concerns" I isted are not consistent with the matters discussed in the December 17, 2016, minutes for

2

South Florida Region of Narcotics Anonymous 29 August 2017

Motion 12-05-16. Second, each Concern is followed by a request to review wide categories of documents and sometimes documents that do not even relate or respond to that Concern.

Finally, responding to any request for inspection is going to be expensive. In addition to the region's cost, estimated at $2,000, there is the expense of personnel at NAWS who will be taken off their regular duties to deal with this, plus the charges from trusted servants and outside accountants and lawyers to review and deal with the request, locate documents, and then participate in the inspection.

The minutes for Motion 12-05-16 continue with three more paragraphs under the headings of "Intent'' and "Related Issues." Assuming those paragraphs can be construed as the attempt of the South Florida Region to detail its concerns and identify the particular areas of Trust operations it wishes to inspect, we make the observations below about each of those paragraphs.

The following paragraph of the motion minutes is headed "Intent" and reads as follows:

Intent: To hold Narcotics Anonymous World Services, Inc (NAWS, Inc) accountable to the fellowship and to accurately account for all money coming in and out of NA WS as well as looking at literature related contracts between NAWS, Inc and outside organizations. In all the time since the FIPT was created this has never been requested It is time to do so!

Again, the statement in the first half of the first section of this paragraph relates only to NAWS without referencing the Trust or distinguishing between the operations of NA WS that relate to the Trust and those that do not. The second half of the first sentence relates to the operations of the Trust, but does not detail any concern or the basis for that concern.

The next paragraph of the motion minutes is headed "Related Issues" and reads as follows:

Related Issues: The current.financial statements coming out ofNAWS, Inc do not tell us what they are spending money on except in highly generalized terms. They refuse to clarify their financial information claiming that what they have provided is in accordance with California and Federal law. They also refuse to state what kind of deals they make with outside organizations in relation to literature sales saying they don't legally have to.

. This paragraph is also general in natur~, beginning by addressing all NA WS activities w~t~out limitation to the Trust and ending with a specific issue related to literature sales but farlmg to detail a concern.

The following paragraph of the motion minutes does not have a heading and reads as follows: ·

3

South Florida Region of Narcotics Anonymous 29 August 201 7

NA WS, Inc was advised of the Drug Strategies website (!1ttp:l/wv,w.drugstrategies.org/NA-Meetings/Floridal) giving away free NA literature in November 2015. We have been advised that it will take at least a year to investigate and even more time to go through a legal action. On the other hand, an online Group O was issue a Digital Millennium Copyright Act takedown notification within 24 hours of the website going live by NAWS, Inc.

This paragraph provides a narrative of a characterization of two events that are believed to have occurred, but again, no specific concern is described.

If these paragraphs of Intent and Related Issues, together with the "Motion Reads" paragraph, reflect the concerns intended to be addressed in a request for inspection authorized by the South Florida Region, please so confirm and they will be addressed by the Conference. However, if the South Florida Region wishes to take the above World Board comments into account by passing resolutions that more directly focus on the records and operations of the Trust and that provide specific details of concerns, it should do so promptly, as that may require further Board analysis before the Conference meets and further delays if deadlines for the process of bringing matters before the Conference are not met.

You should know that the World Board has concluded that even if the South Florida Region had made a valid request in accordance with the Operational Rules that included all ten of the "Concerns" in the April 17, 2017, letter, it would not be possible to carry out those requests as drafted within the time frame specified in that letter, and it would be extremely difficult, time-consuming, and expensive to attempt to fully respond over a longer time frame.

However, to keep this process moving forward, we have identified what we think are the actual concerns of the South Florida Region from the Motion 12-05- 16 minutes, which are the following:

Concern A: That the current financial statements identify expenses in "highly generalized terms." The simple fact is that financial statements are prepared using standard terms, and have satisfied not only our accountants but also the WSC. A request that your region seconded last year for more detail about WCNA finances was not supported by the WSC. This is routine accounting practice by NA WS, and therefore not really a concern that is appropriate to be addressed in a request for inspection.

Concern B: A refusal to state "what kind of deals" are made with outside organizations with respect to literature sales. Part of the annual accounting audit ensures that uniform prices are charged and pricing policies are followed. The price lists and discount terms all come from one place and are not different for non-Fellowship customers.

Concern Detail C: There is a reference to the time it takes to close down unauthorized sales of literature online at the Drug Strategies website versus those of an online group. As far as NA WS is aware, it has sent notices only to non-Fellowship posters of literature.

It should be noted that much has changed at NA World Services, as well as in NA as a whole, since 1993 when the Fellowship Intellectual Property Trust was adopted. There were

4

South Florida Region of Narcotics Anonymous 29 August 2017

16,575 meetings represented by 72 regions at the opening roll call ofWSC 1993. In 1993, WSO controlled its own general operations. The WSC had direct control only over the WSC finances. The WSC budget included all contributions from the Fellowship and paid for the Conference, its committees, workshops, H&I literature, and Conference publications. The WSO and WCNA bylaws "acknowledged the right of the WSC to make specific recommendations to the WSO regarding its general operations," but the WSC had no direct control or approval rights over the WSO budget.

In 1998, WSO, WSC, and WCNA were consolidated into NA World Services, which is directly responsible to the WSC. For the first time, all of NA World Services' policies-its budgets, financial reports, auditing and reporting, etc.-were accessible and directed by motions at the WSC. As a result, comprehensive audited financial statements and reports to the California Attorney General provide. most of the safeguards that the Operational Rules lay out.

For this reason and all of the other reasons stated above, the expenditure of time, money, and resources related to addressing most, if not all, of the items addressed in the delegate's letter of April 17, 2017, does not appear warranted or of benefit to the Fellowship. We urge you to take the contents of this letter to heart and tailor your response accordingly.

In fellowship,

Arne Hassel-Gren

World Board Chair

Encl: Addendum

5

Addendum: Initial response to the South Florida April 2017 request

Excerpt from .December 2016 South .Florida RSC l\Hnutes

Motion Reads: Motion: We agree in principle that the South Florida Region request an inspection of the records and operations of NA Worid Services per the Fellowship Intellectual Property Trust (FIPT) dated May 2012 in accordance with ARTICLE V: RIGHTS AND RESPONSIBILITIES OF THE BENEFICIARY pages 16-17.

Intent To hold Narcotics Anonymous Wand Services, Inc (NAWS, Inc} accountable to the fellowship and to accurately account for all money coming in and out of NAWS as well as looking at literature related contracts between NAWS, Inc and outside organizations. In all the time since the FIPT was created this has never been requested. It is time to do so!

Related Issues: The current financial statements coming out of NAWS, Inc do not tell us what they are spending money on except in highly generalized terms. They refuse to clarify their financial information claiming that what they have provided is in accordance with California and Federal law. They also refuse to state what kind of deals they make with outside organizations in relation to literature sales saying they don't legally have to.

NAWS, Inc was advised of the Drug Strategies website (http://www.drugstrategies.org/NAMeetings/Florida/} giving away free NA literature in November 2015. We have been advised that it will take at least a year to investigate and even more time to go through a legal action. On the other hand, an online Group (www.nabasictextscom) was issued a Digital Millennium Copyright Act takedown notification within 24 hours of the website going live by NAWS, Inc.

Cost: Indeterminate as Jeff P (SFR Regional Delegate) originally estimated around $2,000, but this could be considerably less depending on whether we can get other Regions to help pay for this.

References: http://www.na.org/admin/include/spaw2/uploads/pdf /legal-sales/2012 _Fl PT _Fina I. pdf http://www. nabasictext. com http://www.grugstrategies.org/NA-Mettings/Florida/

Vote 10- 0-1

.0.UUvllUUlll lV Lvlll:,I Vl L. 7 J-\U!:,U:Sl L.V 1 /

Page 2

Although the RSC minutes only provide a general re(1uest. the letter we received from the delegate outlined ten concerns. They are addressed below:

CONCERN!

Concern 1: That literature margins, developmental literature, developmental subsidies, and allowances are being overstated by recording the developmental items and allowances at values greater than cost. We wish to inspect all financial records, documents, and general ledger postings to developmental literature, subsidies, and allowances accounts. We also wish to inspect all records/calculations relating to the cost of literature.

WB Thoughts and Comments: This is actually two different issues, What is being referred to as cost of literature and margins is included in the financial statements of NA WS under Developmental Subsidies & Allowances as an adjustment to income, and what is under Developmental Literature is direct expense.

The contents of the documentation related to these and all other financial issues are reflected in ledger entries made by NA WS accounting personnel throughout the year. Those ledger entries are reflected in the monthly financial statements, which in tum are used each year to prepare annual financial statements. Those annual financial statements are then audited by a team of certified public accountants with special expertise in matters related to nonprofit corporations.

It is not clear what is meant by "cost," what concern is being articulated, or what is the basis of that concern. The issues of margins, pricing, costs, etc., are all provisions left to NA WS in Section 7 of the Ff PT.

SECTION 7: TRUSTEE AUTHORITY WITHOUT NOTICE OR PERMISSION

In the absence of the Truster's specific direction to the contrary, the Trustee may make the following decisions relative to administration of the Trust without prior notice to or permission of the T rustor:

1. The Trustee has complete discretion as to the manufacturing format of products generated from Trust Properties, including appearance, design, typeface, paper grade, binding, cover, ink, or other material.

2. The Trustee has complete discretion in the management of all affairs related to the perpetuation of the Trust's business, including contracts, leases, licenses, covenants, manufacturing specifications, inventory and production quantities, distribution and marketing policies and programs, and pricing of products generated from Trust Properties.

CONCERN2

Concern 2: That all World Board expenses are not being reported accurately and completely. We wish to inspect all financial records for the World Board posted to World Board or other general ledger accounts, and any reconciliations to World Board expenses in the financial statements included in annual reports.

WB Thoughts and Comments: It is difficult to see how this relates dir~ctly to the FIPT, except as an item of NA WS expense. There is also a concern that asks for the credit card receipts, which -for the World Board are all included in this same expense area.

nuucuuum IO Letter ot 19 August 2017 Page 3

The right of inspection relates only to the Trust, and it is unclear how an inspection by a few people for a few days would be more complete and accurate than the work of many weeks by dedicated, trained personnel and outside professionals.

CONCERN3

Concern 3: That all commercial interests in literature distribution centers outside of the United States have not been disclosed or reported to the fellowship. We wish to review all documents, minutes (internal WB and EC) and financial records relating to ownership or interests in distribution centers around the world.

WB Thoughts and Comments: It is not clear what is being said here. NA WS has two branch offices (WSO Europe and WSO Iran) whose income and expense are. included in NA WS financial statements, as well as three literature distribution locations in India, Canada, and Russia. All of their income and expense is included in the NA WS financial statements and addressed by the audit.

Internal World Board meeting records are a detailed account of their meetings and are considered unedited notes used only by the Board. These are not checked for accuracy and are much different from the legal World Board minutes that are available upon request once approved by the World Board. Executive Committee records are similar. There is nothing in those records related to "ownership or interests." These are not books or records and should not be included. In the future they will more accurately be named "notes."

Section 7 from the FIPT also seems to apply here. There are no activities that have not been reported.

CONCERN4

Concern 4: Customer discounts are not being applied equally to fellowship and non­fellowship sales. We wish to inspect a list of the twenty largest (in terms of annual sales) fellowship and non-fellowship customers _as well as invoices to those customers.

WB Thoughts and Comments: Part of the NA WS audit each year is to ensure that uniform prices are charged and policies are adhered to.

A contract is offered after any customer reaches $80,000 in sales for the prior year.

The NA WS literature sale terms for single purchasers for credit, shipping charges, and available discount levels are posted online, and if the terms were not applied correctly, we would receive a complaint and it would be noted by the auditors.

What is not posted online are the annual contract discount levels, credit terms, and shipping charges. This currently covers 13 (10 for Chatsworth and 2 for Canada) Fellowship customers and 2 non-Fellowship customers. The discount levels are the same for all types of customers and are all stated in the Sales Policy which is available upon request.

We make no distinction in the application of discounts to Fellowship or non-Fellowship customers- it is based solely on amounts. The Ff PT does not call this out as a requirement. The estimate is approximately 800-plus invoices with multiple pages for each year.

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Page4

CONCERNS

Concern 5: That all travel expenses are not being reported correctly to the fellowship, and Trust financed travel is not being reimbursed according to the guidelines outlined in the Guide to World Services (GWSNA). We wish to examine all travel-related financial documents (general ledger details, expense reports, reimbursement request forms, travel receipts, etc.) as well as all Executive Committee minutes where decisions were.made to exempt room-sharing.

WB Thoughts and Comments: It is difficult to see how this relates directly to the Ff PT, except as an item of NA WS expense. This is not Trustee operations as it relates to the Ff PT Adherence to GWSNA is not applicable to the FIPT, and the Conference's consideration of this issue was not done as a Ff PT issue. This was a WB decision and reported as such to the World Service Conference and was not an Executive Committee decision.

This issue has been discussed at several Conferences and includes:

WSC 2014-considered the following regional proposal at length:

Proposal Al For the purposes of the WSC, we ask that World Board members follow the same double occupancy lodging requirements that the Regional Delegates have to follow (see GSWNA pg. 32- last paragraph). Intent: This ~ould save about $15,000 USD tor the duration of the WSC. Also, it would eliminate the perception that there are different "classes" of WSC participants. ·

Maker: Connecticut Region

The final decision was 42-72-6-7 (yes-no-abstain-present not voting) Failed by standing count

And it was again discussed and decided at WSC 2016:

Proposal U To change the policy in the GWSNA regarding double room occupancy to allow for single room occupancy, for World Board members, without the need for prior request and approval. Intent: To update our policy to reflect our current practices. Maker: Connecticut Region Adam H (RD Connecticut) said the change was a housekeeping issue to reflect current practices of the Board. At WSC 2014, we asked the Board to adhere to the policy as it's written in GWSNA, and we heard that one-third of the Board would have valid reasons for single occupancy and another third would pay additional costs on their own, which would create two classes of Board members. We are asking that the policy be changed accordingly, said Adam. Franney J (WB Chair) replied that it is not necessary to change the current policy. The policy as it is written does accommodate these World Board decisions, but if the body feels a change is necessary, the Board would certainly not be in opposition. Straw poll Proposal U: lack of support 50-58-4-10 , Laura R (RD Costa Rica} said she was confused because it seems that at times there are resources to accommodate special needs and other times we do not. This was discussed at the last Conference, and the body decided to accommodate these needs. Kathleen M (AD Mid-Atlantic) said policy should reflect current practice. Lisa C (RD Pacific Cascade) reiterated that this was discussed for an hour and decided at WSC 2014. The proposal required a 2/3 majority. Proposal U failed· 51-59-2-9

• ·----uuUUl LU 1..,(,ltCl Ul L';J August LU l / Page 5

CONCERN6

Concern 6: That the Trustee is not performing its duties noted in the Fellowship Intellectual Property Trust as it relates to the designation and separation of Trust and non-Trust property. We wish to inspect all lists, designations and separations of Trust and non-Trust properties.

WB Thoughts and Comments: Other than the financial report designations that distinguish between "Recovery Literature" and "Other Income" and a summary adopted each cycle as part of the corporate resolutions, there are no lists, designations, and separations. The corporate resolutions are not published and include a list of designations that appear in the published version of each piece published by NAWS. This includes Fellowship-approved recovery literature (FA), as well as adaptable and nonadaptable service material designated as CA (Conference-approved) or World Board-approved. The corporate resolutions also include all of our banking information.

The one page adopted each year could be provided.

CONCERN7

Concern 7: Credit card guidelines as outlined on pages 34-35 of the 2016 GWSNA are not being followed. Records requested include all EC minutes approving the issuance of credit cards for WSC responsibilities; All signed condition of use forms; Invoices or other accompanying documentation for temporarily issued credit cards, credit card receipts, expense statement(s), and accompanying invoice(s) resulting in card use; and all EC reports resulting from their quarterly audits and/or reviews of WSC credit card activity.

WB Thoughts and Comments: It is difficult to see how this relates directly to the FJPT, except as one of many mechanisin used for NA WS expenses. This has nothing to do with the FIPT duties or responsibilities and no effect on the preservation of the Fellowship's intellectual property.

All World Board members are offered credit cards and there has been no reported misuse and therefore no records of such. This concern states that the policy is not being followed but does not provide any example.

The policy states:

Credit Cards We have found it productive to use credit cards to facilitate the service responsibilities of specific individuals in World Services. NA World Services maintains a policy on the use of credit cards for employee responsibilities, and has since their initial use. It seems responsible to apply those parameters to credit card use for WSC responsibilities. These policies ensure that credit card use conforms to a standard set of guidelines.

Distribution of Cards A. The issuance of credit cards for WSC responsibilities is subject to the

approval of the Executive Committee of the World Board. Each person approved for credit card issuance shall be provided a Conditions of Authorized Use form, which must be completed, signed, and on file prior to issuance of a credit card.

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Page 6 .

B. Board or committee members who reside outside the continental United States may be issued credit cards to facilitate the fulfillment of their service responsibilities, at the discretion of the Executive Committee.

C. Board or committee members may be issued credit cards on a temporary basis for a designated trip or function. All cards issued under this criterion must be returned to the WSO by registered mail within thirty days of completion of the trip or function. All invoices or other accompanying documentation should be returned at the time of card surrender.

D. All cards must be returned within thirty days of the closure of the term of office of the cardholder. All invoices or other accompanying documentation should be returned at the time of card surrender.

E. WSO executive management have the authority to cancel all cards on the closure of a term of office based upon the surrender criteria outlined above.

Credit Card Expenditures All expenditures on the credit card must be substantiated by the receipts issued at the time of card use. Individuals utilizing the credit cards should submit an expense statement accompanied by the invoice(s) resulting in card use-not the credit card slip, but the actual hotel bill, car rental agreement, etc. All receipts should be attached to the permanent record of the trip or function. World service credit cards should not be used to cover personal expenses not directly related to the trip or function, even though the individual may intend to repay the conference for the expenditures. The Executive Committee of the World Board conducts quarterly audits and/or reviews of WSC credit card activity by ·all trusted servants and reports such findings to the Fellowship in the Conference Report.

CONCERNS

Concern 8: That World Convention (WCNA) costs are not being reported accurately and completely due to the combining of non-WCNA expenses into them. We wish to review all financial records and backup receipts for all expenses reported for the world convention in Brazil.

WB Thoughts and Comments: It is difficult to see how this relates directly to the FIPT, except as an item ofNAWS expense. This issue was addressed in the 2016 Conference Agenda Report, workshopped throughout the Fellowship, and decided at WSC 2016:

Motion #5 That all Financial Reporting for the World Convention of Narcotics Anonymous be provided in a detailed line item format and not in a summary as is currently available. This report will be posted on na.org and be downloadable.

Intent: Financial Transparency Maker: Show Me Region Rob B (RD Show-Me) said that this was presented previously in 2010, and that in their regional assembly it was noted that the miscellaneous expenses seem to be somewhat high.

Franney J (WB Chair) explained that all .expenses for WCNA can be found in the Annual Report and that information about a specific item can be obtained from NAWS. She gave an example using the expense for a pallet of water and

SOUTH FLORIDA REGION OF NARCOTICS ANONYMOUS

PO BOX5842 LIGHTHOUSE POINT, FL 33074

April 17, 2017

Narcotics Anonymous World Services, Inc. 19737 Nordhoff Place Chatsworth, CA 91311

Dear World Board,

As per the Fellowship Intellectual Property Trust (updated May 2012) pages 16-17, in accordance with Article V: Rights and Responsibilities of the Beneficiary, and by motion made and approved by the South Florida Region at our December 16, 2016 RSC meeting, we herewith request an inspection of the records and operations of the Trust as well as Trustee activities. The following is a list of our concerns and particular areas of Trust operations we wish to inspect (unless otherwise noted, the period of the records requested are the fiscal years ending June 30, 2015 and June 30, 2016):

Concern: That literature margins, developmental literature, developmental subsidies, and allowances are being overstated by recording the developmental items and allowances at values greater than cost. We wish to inspect all financial records, documents, and general ledger postings to developmental literature, subsidies, and allowances accounts. We also wish to inspect all records/calculations relating to the cost of literature.

Concern: That all World Board expenses are not being reported accurately and completely. We wish to inspect all financial records for the World Board.posted to World Board or other general ledger accounts, and any reconciliations to World Board expenses in the financial statements included in annual reports.

Concern: That all commercial interests in literature distribution centers outside of the United States have not been disclosed or reported to the fellowship. We wish to review all documents, minutes (internal WB and EC) and financial records relating to ownership or interests in distribution centers around the world.

Concern: Customer discounts are not being applied equally to fellowship and non-fellowship sales. We wish to inspect a list of the twenty largest (in terms of annual sales) fellowship and non-fellowship customers as well as invoices to those customers.

Concern: That all travel expenses are not being reported correctly to the fellowship, and Trust financed travel is not being reimbursed according to the guidelines outlined in the Guide to World Services (GWSNA). We wish to examine all travel-related financial documents (general ledger details, expense reports, reimbursement request forms, travel receipts, etc.) as well as all Executive Committee minutes where decisions were made to exempt room-sharing.

Concern: That the Trustee is not performing its duties noted in the Fellowship Intellectual Property Trust as it relates to the designation and separation of Trust and non-Trust property. We wish to inspect all lists, designations and separations of Trust and non-Trust properties.

Concern: Credit card guidelines as outlined on pages 34-35 of the 2016 GWSNA are not being followed. Records requested include all EC minutes approving the issuance of credit cards for WSC responsibiliti~s; All signed condition of use forms; Invoices or other accompanying documentation for temporarily issued credit cards, credit card receipts, expense statement(s), and accompanying invoice{s) resulting in card use; and all EC reports resulting from their quarterly audits and/or reviews of WSC credit card activity.

· Concern: That World Convention (WCNA) costs are not being reported accurately and completely due to

the combining of non-WCNA expenses into them. We wish to review all financial records and backup receipts for all expenses reported for the world convention in Brazil.

Concern: That all commercial interests in literature distribution centers outside of the United States have not been disclosed or reported to the fellowship. We wish to review all documents, minutes (internal WB and EC) and financial records relating to ownership or interests in distribution centers

around the world.

Concern: That all World Service Conference expenses are not being reported accurately and completely. We wish to inspect all financial records for World Service Conference expenses posted to World Service Conference or other general ledger accounts, and any reconciliations to World Board expenses in the financial statements included in annual reports.

Concern: There is an appearance that NAWS is targeting NA service bodies over non-NA entities in the enforcement of the FIPT as it relates to the online posting of our copyrighted literature. We wish to inspect all Digital Millennium Copyright Act (DMCA) takedown notices sent by NAWS over the course of the inspection period.

The South Florida Region designates its Regional Delegate, Jeffrey Paul to be included on the inspection team, and selects Jack Hovenier as one of the two World Board members on the inspection team. The South Florida Region authorizes and allows the World Board to select the second World Board member on the inspection team.

We estimate the inspection could take a week to perform and would like to schedule it for some time in either July or August of 2017.

Sincerely,

Jeffrey Paul Regional Delegate South Florida Region

Page 8

Anthony asked the conference how far NAWS should pursue Fellowship entities that post NA literature online because of the following:

The reason the conversation about service committees posting NA material was prioritized is because there's no reservation about shutting down a website or issuing a cease and desist order in a situation outside the Fellowship, but it's different when we are talking about fellowship entities.

At the end of this session at the WSC a straw poll was conducted:

Straw polls Anthony E polled delegates on several questions. He explained that these polls were to help frame the small-group discussions, not to make binding decisions. Question One: Do we believe that the Fellowship still affirms the rules we have agreed on in the FIPT?

Results: 96-5

Question Two: Should we register and list on the meeting locator NA groups that clearly intend to use material that is not NA-Fellowship approved?

Results: 28-78. Question Three: Should we take action to remove NA recovery literature from ASC/RSC sites, even if it means shutting down the site (this may require ongoing action if a new one is created)? Anthony clarified: typically when we contact ISPs to let them know that there is an infringement on a site they host, they will shut down the entire websites.

Results: 75-31.

There was also a motion in the 2016 Conference Agenda Report to have PDF's of all recovery literature posted online and there was so little support that the motion died at WSC 2016 for lack of a second to the motion.

Addendum to Letter of 29 August 2017 Page 7

how it could be divided between different expense areas. A line item fonnat is not standard operating procedure for accounting for an event that large that occurs over an extended cycle of two or more years. No information has been provided as to what specific information is being sought. Anthony E (NAWS ED) added that WCNA spans multiple fiscal years and makes it hard to get an accurate financial picture for a convention when you look at a single year's summary. That's why we create a summary. Also, Anthony said, we just looked at the summary for WCNA 36 and the Annual Report and we can't find the Miscellaneous entry you're referring to. So maybe you can get with us and let us know where you found that entry. We believe there is enough detail published for most NA members to understand the information.

Initial straw poll Motion 5: lack of support 39-71-1- 1 Kathleen M (AD Mid-Atlantic) said that her region voted yes to the motion because there seems to be many motions in the CARfrom regions concerning the lack of transparency on the World Board level and this a big concern for her region. Gregory S (RD Metro Detroit) said this motion was controversial in his region. They were not as concerned with details of numbers as with understanding the expense categories. Final straw poll Motion 5: lack of support 39-72-1-0

CONCERN9

Concern 9: That all World Service Conference expenses are not being reported accurately and completely. We wish to inspect all financial records for World Service Conference expenses posted to World Service Conference or other general ledger accounts, and any reconciliations to World Board expenses in the financial statements included in annual reports.

WB Thoughts and Comments: It is difficult to see how this relates directly to the Ff PT, except as an item of NA WS expense. Again, this concern does not state how expenses are not being reported accurately or what example led to this conclusion.

CONCERNl0

Concern 10: There is an appearance that NAWS is targeting NA service bodies over non­NA entities in the enforcement of the FIPT as it relates to the online posting of our copyrighted literature. We wish to inspect all Digital Millennium Copyright Act (DMCA) takedown notices sent by NA WS over the course of the inspection period.

WB Thoughts and Comments: The application of the assigned responsibility to protect the Fellowship's copyrighted literature is not a "target." We respond to issues of posting literature online by anyone other than NA WS as we become aware of them. WSC 2016 actually asked us to go further with NA areas and committees than we are typically prepared to do.

We have to investigate further but believe only non-Fellowship posters received DMCA notices.

This is ~lso an issue that was discussed in more than one session of WSC 2016. We follow up on attemptmg to remove literature posted online as we become aware of it and do not keep one central log.

RDA REPORT September 201 7

Hello Everyone,

I attended the virtual NEZF in June and there is a Northeast Zonal Forum scheduled in The New Jersey Region Oct 27-29 2017. Flyer is attached. MRLE is December 15- 17 in Manchester New Hampshire this flyer is also attached to my report.

As you are all aware we are gearing up for conference cycle 2016-2018. There has been information shared with all of you to read that discusses the Future of the WSC-Objective 4. There are three strategies for this objective and they are defined and discussed in the February and May 2017 updates that have been emailed to all of you.

I attended a webinar in June with 60 out of the 118 RD's. The discussion was geared around Strategy A and seating for the WSC. Strategies B and C are related to how time is spent and how decisions are made at the WCS. Everyone is in agreement that communication needs to get better and NA WS has already begun implementing new suggestions to increase involvement from the fellowship. i.e, Environmental Scan (this scan was used as the foundation for the NA WS Strategic Plan and project plans published in each Conference Approval Track).

The conversation around viable seating options for seating seems to be the topic requiring the most discussion. There are currently two options being discussed: representation by region or representation by zone. This would be one representative per region and multiple representatives per zone. The rationale behind the need for change surrounding seating is that the size and format of the WSC (per participants) make it challenging to have discussions at the conference and almost impossible to move to consensus-based decision making. One of the primary concerns about changing representation at the WSC is that the possiblilty that doing so would undermine communication throughout NA by moving groups farther away from the WSC and the work of World Service. The question remains the same "what best serves NA as a whole". Currently the WSC participants are not able to all fit in one room to have discussions and there is never enough time to hear from all tables in the 90 minute sessions. It is stated that it is difficult to have reasoned, thoughtful, discussion and evolve ideas together as a body.

Thank you for allowing me the privilege to serve this region.

Jodi H.

MID-ATLANTIC REGIONAL SERVICE COMMITTEE OF N.A.

OFFICER'S REPORT DATE: Serif ], 20) 1-

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REGIONAL TIMELINE · MARCH

1. The Regional Policy Manual is posted to the Internet. The Policy Subcommittee will be responsible to update the manual quarterly, with the Web Chair being responsible to post the updates quarterly.

• One year prior to th.e World Service Conference (WSC), the Alt. RD must provide the Regional convenference Subcommittee (RCS) an estimate of travel, lodging and per diem expenses to the WSC. This expense is a line item in the budget, which will be presented to the Treasurer in May. For example, in March of 2007, the Alt. RD must provide an estimate of expenses for the WSC held in April of 2008.

• If the region is planning to do the three-year review of our non-profit status, an estimated amount of expenses must be provided so that the MSC can account for that expense in the budget. Again, this expense is a line item in the Regional budget every three years.

• The Treasurer is reminded to have the accountant renew the Tax ID for region.

• The MSC treasurer turns in all reports and receipts to the MSC chair and provides necessary infonnation to file appropriate tax forms at the end of the fiscal year (April 1st - March 31 ).

• The MSC is responsible for the timely preparation and filing of all appropriate documents hires all professionals needed to do the job. Both the regional treasurer and the MSC should get together at the March regional meeting to go over the reconciliation process. They should set up a time to take the books to the accountants. This should be done after April 15th but not before April 30th. The region has until the 1 Yh day of the 5th month past our fiscal year-end to file our taxes - August 15th. The accountants do an automatic extension until November 15th

and a final extension until February 15th . If our taxes are not filed by February 15 th we are levied a fine. The taxes that are filed for April l 51, 2004 - March 31st, 2005 are referred to as our taxes for 2004. (should this be to region?)

• The Regional treasurer (MSC?) should keep the Tax Notebook up-to-date with all correspondence with. the accounting firm. All the regions tax Forms (990's and Schedule A's) should be kept in the Tax Notebook and brought to each regional meeting for inspection by any RCM or member of the region, per our bylaws. Our Form 990's should be posted on the internet for the past three years. All documentation verifying the Form 990's should be kept on file for seven (7) years in case of an audit.

• The regional vice treasurer will be elected in March of every year, for term of Treasurer to begin in June to coincide with our fiscal year which runs April 1st - March 31 st. Nominations will be reopened just prior to the election, only by the passing of a motion to reopen nominations.

• The MARLCNA Service Committee vice chair and treasurer will be elected in March of every year. Nominations will be reopened just prior to the election, only by the passing of a motion to reopen nominations.

• The Alternate RD will be nominated in March of every even year.

• To prevent the necessity of tabling important clarifications and motions for a year, RD's should have, before leaving their region, a vote of confidence that they are authorized to vote their members' group conscience on motions not in the World Conference Agenda Report.

• The MSC presents an initial financial summary of MARLCNA.

• The MSC prepares a check to the MARSC for the remaining funds except for a maximum of $400.00 to be left in the account to cover any outstanding bills, etc.

• The MSC delivers a check remaining to the regional treasurer, along with a statement of what budgeted items are still outstanding, i.e. how much money should be held and not sent to WSC. Outstanding bills may include: the Alt. RD's travel and per diem expenses to the WSC, the insurance premium, any accounting fees, any attorney fees - the attorney should be consulted every three years to make sure any new policies or changes the region has adopted do not affect our status as a non-profit corporation, and World Servants' travel expenses to MARLCNA - the convenference budgets to pay half of their total expenses up to a budgeted amount. (Historically, the budgeted amount has been $1,000.00) (this had stars around it)

• The regional treasurer oversees payment of all bulls to tax and legal professionals.

• Pay regional insurance.

• Treasurer gives annual report.

• After all convenference bills are paid, the regional treasurer follows current regional policy for handling of net proceeds.

• The MSC chairperson attends region to give a final written report of the convenference, offer recommendations on behalf of the committee and answers questions, if necessary.

• The MSC is responsible to sponsor an organizational meeting to elect members of the committee. The flyer announcing the organizational meeting should note the date and location of the convenference and be provided to all areas in the region.

• The MSC is responsible to store any remaining merchandise until the MARSC decides how to deplete the inventory. The region is responsible for the sale of all remaining MARLCNA merchandise. Any proceeds from the sale of this merchandise must be turned over to the regional treasurer and applied to the proceeds from that year's convenference.

• The MSC holds the Master Tapes for archives. Any other tapes from the convenference are distributed within the region. If there are two sets of Master Tapes, the second set of master tapes is to be sent with the Regional Delegate to the WSC for that year.

• The MSC gathers recommendations from the officers and subcommittees of the MSC, as well as, recommendations from the MARSC regarding that year's convenference. These recommendations are reviewed by the MSC and either added to the guidelines as per group conscience or passed on to the incoming MSC. Any motions presented to the region by the M S C , should be brought to the MSC first.

• The Regional treasurer delivers seed money to the MSC treasurer. The regional treasurer will cut two checks from the total start-up funds: one to the hotel as a deposit, one to the MSC for the remainder, following current regional policy. For MARLCNA XXIII (2007) the total start up money 1s $13,500.00.

JUNE

1. The Regional Policy Manual is posted to the internet. The Policy Subcommittee will be responsible to update the manual quarterly, with the Web Chair being responsible to post the updates quarterly.

2. Once the MSC schedule of meetings is approved, the MSC should provide it to all areas in the region. The MSC meeting schedule is drafted and approved during the April organizational meeting. The H&H chairperson must clear the dates with the hotel and then the region can be informed of the meeting schedule.

3. Elections for Alternate RD will be held every even year, with the election to be held in June. Nominations will be reopened just prior to the election, only by the passing of a motion to reopen nominations.

4. All other vice or alternate positions should be nominated in June.

5. The MSC delivers a check of moneys remaining in the bank account from the previous convenference to the regional treasurer.

6. The MSC provides a final reconciliation report to the region, which includes the proposed budget for the upcoming MARLCNA.

7. The MSC develops a list of subcommittee chair and vice chair addresses and phone numbers for distribution at the June regional meeting.

SEPTEMBER

• The Regional Policy Manual is posted to the Internet. The Policy Subcommittee will be responsible to update the manual quarterly, with the Web Chair being responsible to post the updates quarterly.

• To provide a copy of the CAT to RCM's and Alt. RCM's prior to MARLCNA. This is the responsibility of the RD and RDA.

• Remind RCM; s and Alt. RCMs who are requesting registration to be waived and lodging to be provided for MARLCNA, that they must follow the approved regional policy. "The MARLCNA committee waives the registration fee and provides lodging to RCM's and Alt.'s of the Mid-Atlantic Region upon request if needed. Requests must be made in writing (3) months prior to the event and forwarded to the MSC to allow sufficient time to arrange accommodations." The MSC must stay in touch with officers of the MARSC to see if any written requests have been received and the date that they were received. Only those requests received in written form by the date required (3 months prior to the event) will be honored.

• That the MARSCNA is to put on a GSR Assembly (Regional Assembly) as described in "A Guide to our Local Service" to discuss the Conference Agenda Report (CAR) prior to MARLCNA.

• All other vice or alternate positions to be elected in September of every year. The nominations may be reopened just prior to election, only by passing of a motion to reopen the nominations.

• The RD is to order the WSC Agenda Report when available every other year, and will distribute them within the region according to policy. A copy of the CAR will be distributed to each RCM. The RD is to also order the Conference Approval Track when available every other year, and will distribute them accordingly. A copy of the CAR will be distributed to each RCM. In the event the area doesn't have an RCM, the RD will mail a copy to that perspective area.

• The Regional Delegate is responsible for contacting NA World Services about the number of world servants needed for the Conference Agenda Report workshop and any other related world service topics. The accepted policy for expenses associated with the world servants is as follows. World Servants

o Travel - half of total bill up to budgeted amount (in 2006, the budgeted amount was $1,000.00); o Lodging - as per World Travel Policy: no more than two world servants per room, do not room

smokers with non smokers, do not mix sexes, and do not force a world servant to sleep with someone they do not know. While the RD is responsible for communicating with the World Servants, they must adhere to this accepted policy when discussing lodging arrangements;

o A full convenference package

• The RD and RDA may attend the MSC meeting to discuss what they need in the MARLCNA program regarding the Conference Agenda Report workshop and any other related world service topics.

• The H&I Subcommittee provides to the MSC names and addresses of those agencies and . institutions which are already aware of the fellowship and have H&I Panels currently operating.

• The Pl subcommittee provides the MSC addresses of other agencies, which they have, direct contact with addicts.

• The MSC chair attends the September MARSC meeting and delivers registration flyers for distribution to each area. If the MSC chair is unable to attend the regional meeting, the MSC will deliver the flyers.

• The MSC gathers the number of home groups in each Area. These numbers are delivered to the MSC registration subcommittee to calculate the number of PPP's to go to each Area. Remind RCM's that when they list the number of home groups not to be confused with the number of meetings in their Area.

DECEMBER

1. The Regional Policy Manual is posted to the Internet. The Policy Subcommittee will be responsible to update the manual quarterly, with the Web Chair being responsible to post the updates quarterly.

2. RCM's and Alt. RCM's who have requested registration to be waived and lodging to be provided for MARLCNA and have followed regional policy, must fill out a MARLCNA flyer with both registration and hotel reservation infonnation completed. These flyers will be returned to the MSC ·to deliver both to the MSC registration and H&H committees. Also, RCM; s will be asked by the MSC if they are willing to room together, men with men, etc.

3. According to the policy, the regional treasurer will need to write a check to the hotel to cover the cost of lodging and a check to the MARLCNA committee to cover the cost of pre­registration and meals for our RD and Alternate RD to attend MARLCNA. MARLCNA flyers must be filled out by both the RD and Alt. RD with both registration and hotel reservation information completed. The forms must be returned to the MSC to be delivered to the registration and H&H committees.

4. The MSC presents their recommendation for the Convenference. The region reviews the site bid packages and selects a site for the Convenference. The vote is done one year prior to the Convenference. For example, the site of the 2008 MARLCNA will be selected in December of 2006.

5. The vice treasurer is nominated in December of every year.

6. The MARLCNA MSC vice chair and vice treasurer are nominated in December of every year. The MSC presents nominations for the MSC vice chair and vice treasurer.

7. The nominations for the MSC vice chair are presented to Region by the convenference subcommittee at the December Region of every even year.

8. The RD provides a written annual report on the region to be included in the WSC Fellowship Report prior to the conference.

9. The regional treasurer submits a written annual Regional Treasurer Report at the end of the fiscal year to the regional secretary for inclusion in the minutes.

10. H&I, Literature, Public Relations, Policy, Web, and the RCS prepare a budget with the subcommittee for the upcoming year to be approved by the Regional Body.

I 1. The Regional Delegate and Regional Delegate Alternate are to propose a budget for travel expenses for the fol1owing year.

~ Important Information for Eahfr of Region

1. July 1, 1998 -Articles of Incorporation filed with PA Department of State Coroporation Bureau. We

are recognized as a Corporation in PA. Our attorney at that time was Dara I Woerie of Mogel, Speidel,

Bobb &Kershner, 520 Walnut Street, Reading, PA 19601- (610) 367-1515. Recently, 2005, we are

working with Andy George of that firm.

2. Our name is MARSCNA, Inc. Our EIN is 23-2969245.

3. Our primary office is that of our accounting firm, Reinse l, Kuntz, Lesher LLP at 1330 Broadcasting Road,

Wyomissing, PA 19610-6008. Our accountant at the time of incorporation was Laurie Peer. Now, 2005,

we are working with Larry Shaub.

4. Federal exemption application, Form 1023 filed within 12 months, as per the law.

5. Bylaws were prepared and accepted by the region September 12, 1998. Attorney recommended

review of bylaws every three years.

6. December 16, 1998 the incorporation process was completed.

7. Insurance was purchased through Body-Borneman Associates, Inc., 17 East Philadelphia Avenue,

Boyertown, PA (610) 367-1110. RCS has copies of policy.

8. April 24, 2000, the IRS gave us an advanced ruling period which began on July 1, 1998 and ended

March 31, 2003

9. April 6, 2004 the IRS recognized the region as exempt from Federal Income Tax under section S0lc-3

of the IRS code.

10. Region has Sales and USe Tax Exemption, RCS has certificates and explanation of use. Expires May 31,

2005.

11. Our fiscal year runs from April 1 - March 31. Our taxes are filed as the first part of the fiscal year, I.e.,

April 1, 2004 - March 31, 2005 is filed as year 2004.

12. Our taxes are due by August 15th each year. If our accountants don't have our books, they file an

extension to November 15th, and a final extension to February 15th.

13. In the MARLCNA Guidelines it states, that our RCS delivers "All necessary information to accountant

for filing of proper forms. This should be done after April 15th but before April 30th."

14. Our Form 990's should be published on the Internet for the last 3 years and available for review by

any member at any reasonable time. Our books should be kept for 7 years for possible audit.

15. Everything about our TAX History is fully documented in the note book entitled IMPORTANT TAX

ISSUES. RCS should have it at every MARSC meeting and keep it updated.

1. Serenity Prayer

2. Reading of Traditions

3. Reading of Concepts

4. Roll Call

Mid-Atlantic Regional Service Committee

Agenda Template

Agenda

5. Correction and Approval of Previous Minutes

6. New Areas or Trusted Servants

7. Read (current quarter's) Regional Timeline

Rules of Order: Speak once to an issue. Two pro_s and two cons per motion. Chair reserves the right limit debate.

Officer Reports

Chair

Vice Chair

Secretary

Vice Secretary

Subcommittee Reports

Policy Chair

Policy Vice Chair

Public Relations Chair

Public Relations Vice Chair

H & I Chair

H & I Vice Chair

Literature Chair

Literature Vice Chair

Roll Call

Treasurer

Vice Treasurer

Regional Delegate

Regional Delegate Alternate

Web Chair

Web Vice Chair

Insurance Liaison

Insurance Liaison Alternate

Step Writing Chair

Step Writing Vice Chair

MARLCNA Chair

MARLCNA Vice Chair

MARLCNA Treasurer

MARLCNA Vice Treasurer

Area Reports

Beehive Area

Capital Area

Central Susquehanna Area

Lancaster County Area

Lebanon Valley Area

Little Apple Area

Lock Haven Area

Mason-Dixon Area

Pocono Mountains Area

Reading Area

Serenity in the Mountains Area

State College Area

Steamtown .O.rea

Williamsport Area

York Area

Areas Open Forum - To share information and support on issues facing our Groups and Areas.

Open Positions and Elections

Old Business

Break

Roll Call

Thank Hosting Area

New Business

1.

2.

3.

4.

5 .

6.

7 .

Closing Treasurer's Report

Betterment of the Region

Read (Next Quarter's) Regional Timeline

Closing Roll Call

Serenity Prayer

MID-ATLANTIC REGIONAL SERVICE COMMITTEE OF NoA.

SUBCOMMITTEE REPORT DATE:

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FOR INQUIRIES CALL: POTTSTOWN (610) 970-5051

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Previous Balance: $

OuJ(l__,-4, MARLCNA XXX1°i­

TREASURERS REPORT

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Subcommittee

OJt1 MARLCNA xxxiJ·

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No. 10900

www.getitnowprint.com

717.564.4143 E g1?titnow@getitnowprint.com 1.vww.91?t1tnowprint.c.::;m Date 8/18/17

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Denyse Glover MARLCNA

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684 color Letter to be mailed: tabbed and !rayed for standard mail, 8.5 x 11 White 100# Gloss Text Gloss, Color Prints on 2 sides

684 Postage for Standard Permit

4

Make changes to this years brochure

Fix Data for mailing

Logo on CDs

$1,458.00

$ 169.12

$ 179.42

$ 25.00

$ 25.00

$ 12.00

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THANK YOU FOR CONSIDERING

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SUBTOTAL

TAX

SHIPPING

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$ 101.35

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Websites • Online f-or:m • Mobile Websitl!s • f.uH Colo,. En-«efopes • Envelop" Insertion • Bindery & Finishing • l.lmh,~tioh. Badge s

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Report Form

Subcommittee: J\c'~ \~QD

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Next Meeting Date & Location: _____________ _

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MID-ATLANTIC REGION OF N.A.

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RESULT; __ PASSED _ _ FAILED __ AMENDED __ TABLED __ WITHDRAWN

VOTE: __ YEA _ _ NEY __ ABSTENTIONS

•An motions affecting Regional Policy should be submitted to the Regional Policy Chairperson prior to being submitted to be checked for wording problems which may be misinterpreted in the future.

We have 16 groups and 4 H&I presentations No Newsletter RCM: Cindy B. RCMA: Vacant Regional Donation:$ 0 Active Subcommittees: Activities/Events, Policy, Literature, H&I, Convention Upcoming Events: None Comments:

Williamsport Area PO Box 1161, Williamsport, PA 17703 Helpline: 570-327-2678 Area Website: www.williamsportna.org We have 30 groups andl05 H&l presentations. No Newsletter RCM: Rosa C. RCMA: Denise S. Regional Donation: $ 1000.00

. Active Subcommittees: Activities, H&l, PR, Outreach, Convention, Policy, Literature Sales and Web, Additional Needs Upcoming Events: 9/30 8-10:30 am. Homegroup 5k Run/Walk, 9/30 Learner's Day 1-11 p.m., 10/7 Convention Speaker Jam noon-8 p.m., 10/28 6-10 p.m. The Whole World is a Masquerade Comments: The Area continues to carry the message although we are in dire need of support. We have 14 groups who have paid into the amount required for Insurance.

York Area PO Box 1012, York PA 17405 Helpline: 717 848-9988 Area Website: None We have 25 groups and 12 H&I presentations. No Newsletter RCM: George L. RCMA: Suzi B. Regional Donation: $825.90 Active Subcommittees: H&I, PR, Literature, Activities, Policy Upcoming Events: 9/23 Dance, 9/30 Roller skating, 10/28 Fall Fun Day Com maze, 11/25 Dance, 12/9 Holiday Banquet Comments: All is well in the York Area, groups are thriving and carrying the message.

Areas Open Forum: Lebanon Valley has issues with who was at Zonal Forum in Poconos

Supper Break 4:30-5:15p.m. Roll Call 13 Areas Present

NOMINATIONS AND ELECTIONS

Open Positions: Vice Chair Secretary Vice Secretary Vice Policy Chair Vice PR Chair Literature Vice Chair Vice Web Chair Alternate Insurance Liaison

Nominations: Vice Chair George L. Accepts

11-1-1 Vice Policy Chair

Jeff S. Accepts 11-0-1

Vice PR Chair NancyU. Accepts

13-0-0 Vice Web Chair

Andrea Accepts 13-0-0

6

Approved

Approved

Approved

Approved

Comments: This will be my last Regional meeting as the LAA RCM. It has been a pleasure serving with everyone. Thank you for allowing me to serve. Out new RCM is Pat A. she had a prior commitment and could not be here, but is looking forward to serving in the future. With nothing else to report. Thank you for allowing me to service. Doug P.

Lock Haven Area P.O. Box 616, Lock Haven, PA 17745 Helpline: 800-479-1563 Area Website: www.lockhavenareaofna.org· We have 5 groups, and 2 H&I presentations No Newsletter RCM: Tommy D. RCMA: Chuck D. Regional Donation: $0 Active Sub-Committees: Activities, Outreach, PR, H&I, Literature, Web, Policy Upcoming Events: Speaker Jam Oct. 21, we will email flyer to the web chair. PR table at a Recovery Rally this month Comments: Hello Family, The Lock Haven Area has been running ok. Newcomers are starting to participate more with the homegroups. Commitments are being filled regularly. The attendance of our meetings has grown in the last 6 months. We have around 40-50 people attending the meetings regularly up from around 20. There are no problems at this time.

Mason Dixon Area PO Box 3155, Gettysburg, PA 17325 Helpline: 717-642-3733 Area Website: None We have 11 groups and 3 H&I presentations No Newsletter RCM: Lori K. ARCM: Renee A. Regional Donation: $172.34 Active Subcommittees: Special Events, Literature, H&l, and PR Upcoming Events: Fall Bonfires Sept. 16, and Oct. 7 7-10 p.m. Speaker at 9 rain date will be following weekend. Halloween Family Fun night 10/28 8-11, MD Area Turkey Dinner 11/18 3-6 Speaker 4:30, New Years' Eve Bash 12/31 8-12:30. Comments: 3 more groups join our Area, please see updated meeting list on our Facebook page. Our new phoneline is in effect and we no longer have the 800 number on past meeting list. WE have been reevaluating out budgets to make it easier to reach prudent reserve. In loving Service Lori K.

Pocono Mountain Area Po Box 1053, Stroudsburg, PA 18360 We have 22 groups and 5 H&I presentations RCM: Ed S. ARCM: Gabe S.

Help line: 570 421-6618 No Newsletter

Active Subcommittees: H&I, Public Relations, Unity, Policy and Literature. Upcoming Events: None Comments:

Reading Area

Area Website: None

Regional Donation: $0

PO Box 6483, Wyomissing, PA 19610 Helpline: 610-374-5944 Area Website: www.rascna.org We have 25 groups and 4 H&I presentations No Newsletter RCM: Allen H. RCMA: Max F. Regional Donation: $ 1201.00 Active Subcommittees: H&I/ PR, Activities, Policy, Literature, Web, and Convention. Upcoming Events: Reading Area of NA Picnic Saturday September 16, Blandon Fire Co. 36 Wesner Road Blandon PA, Convention Committee of Reading is having our first fund raiser Speaker Jam, Nov. 11, at EDI Hilltop Leesport, PA 12-8 p.m. Comments: This is my last Regional meeting and I thank you for allowing me to serve. Max F. will be the next Reading RCM

Serenity in the Mountains Area P O Box 484, Hazleton, PA 18201 We have 9 groups. 4 H&I presentations RCM: Shawn G. RCMA: Emiran S.

Helplin~: 866-253-4988 No Newsletter

Area Website: None

Regional Donation: $533.48 Active subcommittees: Activities, Policy, H&I, PR, Literature Upcoming Events: Halloween Bash, Oct 28, 2-11 p.m., Grace Fellowship Church 27 Pecora Blvd, Hazleton, Pa, New Years' Eve Celebration 12/31 5-1 a.m., St, John' s United Church of Christ, 150 Pine Street, Tamaqua, Pa 18252 Comments: Our Area has several open positions. We have recently formed a web committee with the hope of creating a website and Facebook groups. We have one inactive group. We continue to carry the message. We have a new H&I commitment. Meeting attendance is up.

State College Area

137 Pugh St. Suite #2 State College, PA 16801 Helpline: 814-761-3240 Area Website: www.statecollegena.com We have 20 groups. 10 H&I presentations No Newsletter RCM: Dave A. RCMA: Letitia M. Regional Donation: $0 Active subcommittees: Public Relations, Web, H&I, Activities, Ad-Hoc Unity/" recruitment" effort Upcoming Events: None

Comments: WE are trying to take a look at our low GSR participation in our Area. How to attract, inform and bring people in. Revamping Area. Positions are slowly being filled.

Steamtown Area P.O. Box 27 , Scranton, PA 18504 Helpline: 800-503-9456 Area Website: www.gssana.com

5

MARLCNA CHAIR SEE A TT ACHED REPORT

MARLCNA VICE CHAIR NO REPORT

MARLCNA TREASURE NO REPORT

VOTING BODY

Beehive Area PO Box 291, Wilkes Barre, PA 18702 Helpline: 866-935-4762 We have 12 Groups and 9 H&I presentation. No newsletter RCM: Allen C. RCMA: Bob 0. Active Subcommittees: H&I, PR, Policy, Unity, Web, Literature.

APPROVED WITHOUT OBJECTION

Area Website: www.nabeehive.org

Regional Donations: $ 100.00

Upcoming events: Talent Show and Art Exhibit, Nov.4, 12-6 p.m. Frist Presbyterian Church 97South Franklin Street, Wilkes­Barre, PA 18703 Comments: Area is doing well, we continue to carry the message.

Capital Area PO Box 61046, Harrisburg. PA 17106-1046 Helpline: 717-233-3733 We have 39 Groups and 17 H&I presentations. No newsletter RCM: Will A. RCMA: Art D. Active Subcommittees: H&I, PR, Literature, Policy, Marathon, Audit

Area Website: www.casna.info

Regional Donation: $ 342.20

Upcoming events: Monthly Dance- every 3rd Saturday, 9-midnight Messiah Lµtheran Church 901 North Sixth Street, Harrisburg, PA 171702 Admission $5, food and drink for sale Comments: Our Group membership has remained steady. We have no problems to speak of.

Central Susquehanna Valley Area, PO Box 543, Lewisburg, PA 17837 Helpline: 877-501-1246 We have 10 groups and 2 H&I presentations No newsletter RCM: Jeff S. RCMA: Warren M. Active Subcommittees: H&I, PR, Activities. Literature Upcoming events: Comments: We have 15 meetings on the List

Lancaster County

Area Website: cvanarcoticsanonyrnous.org

Regional Donation: $0

PO Box 8425, Lancaster, PA 17604 Helpline: 717-393-4546 Area Website: None We have 35 groups and 7 H&I presentations No newsletter RCM: David G. RCMA: Cheryl W. Regional Donation: $ 0 Active Subcommittees: Policy, H&I, PR. Unity, Literature, Archives, Web Upcoming Events: 10/7/17 517 North Queen Street, Lancaster, PA Leaming Day Comments: Our Area is doing good we met 9/3117@ 2 for Area. There were 24 groups present. We are not making a donation due to error made at Area in June. December Region shall be held December 9, 2017, 517 North Queen Street, Lancaster, Pa 17603, if there are address changes, RCMs will be informed.

Lebanon Valley Area PO Box 1544, Lebanon, PA 17042 Helpline: 717 277-7500 We have 6 groups and 3 H&I presentations No Newsletter RCM: Pam H. RCMA: OPEN Active Subcommittees: Activities, PR, Website

Area Website: www.lebanonvalleyna.org

Regional Donation:$ 377.82

Upcoming Events: Fan the Flame Homegroups Basic Cookout, Sept. 30, 2017 12-dusk, H.M. Levitz Memorial Park Large Pavilion 28 Park Drive, Grantville, PA 17028, Group 18 Month Celebration Dave B. 717-469-2483 Comments: We may seem small yet we have strong recovery and that ain;t no baloney!

Little Apple Area PO Box 4475, Allentown PA 18105 Helpline: 610 439-1998 Area Website: None We have 35 groups and 8 H&I presentations No newsletter. RCM: Doug P. RCMA: Bill S. Regional Donation: $ 2322.84 Active Subcommittees: Policy, Activities, H&I, PI, Convention, Literature Upcoming Events: Little Apple Area Convention Sept. 22-24, 2017, Best Western Bethlehem, PA, Halloween Dance Oct. 28, 6-10 p.m. 14°' and Linden

4

YORK

CORRECTIONS AND APPROVAL OF THE MINUTES

No Minutes to correct or approve.

OFFICERS REPORTS

CHAIR NO REPORT

VICE CHAIR NO REPORT

SECRETARY OPEN

VICE SECRET ARY OPEN

TREASURER SEE AITATCHED REPORT

VICE TREASURER NO REPORT

REGIONAL DELEGATE SEE A TT ATCHED REPORT

REGIONAL DELEGATE ALTERNATE SEE ATT ATCHED REPORT

SUBCOMMITTEE REPORTS

POLICY SUBCOMMITTEE REPORT SEE A TT ATCHED REPORT

PR SUBCOMMITTEE REPORT SEE A TT ATCHED REPORT

H&I SUBCOMMITTEE REPORT SEE ATTATCHED REPORT

LITERATURE SUBCOMITTEE REPORT SEE ATTATCHED REPORT

WEB COMMITTEE REPORT SEE A TT ATCHED REPORT

INSURANCE LIAISON SEE ATTACHED REPORT

STEPWRITING CHAIR SEE A TT ACHED REPORT

Break at 2:30-2:50 p.m. Roll call 13 Areas Present

3

Denise S. George L. SuziB.

Absent Present Present

Absent Absent Present Present Present Present

APPROVED WITHOUT OBJECTION

APPROVED WITHOUT OBJECTION

APPROVED WITHOUT OBJECTION

APPROVED WITHOUT OBJECTION

APPROVED WITHOUT OBJECTION

APPROVED WITHOUT OBJECTION .

APPROVED WITHOUT OBJECTION

APPROVED WITHOUT OBJECTION

APPROVED WITHOUT OBJECTION

APPROVED WITHOUT OBJECTION

MID-ATLANTIC RSC MEETING September 9, 2017

The RSC meeting was opened at 12:05 PM ~n York Area, Corey C., RSC Chairperson, with a moment of s ilence followed by the We version of the Serenity Prayer. There were 13 of 1S Areas represented at 1 ST roll call establishing a quorum and 15 of 16 Areas represented 2ND roll call 2:24 pm establishing quorum. Closing roll call confirming 10 of 16 areas represented. Adjourned at 6:35PM.

REGIONAL OFFICERS ROLL CALL JST 2ND CLOSING

CHAIR Beverly A. Present Present Present VICE CHAIR George L. Present Present Present SECRETARY OPEN OPEN OPEN OPEN VICE SECRETARY OPEN OPEN OPEN OPEN TREASURER GabeS. Present Present Present VICE TREASUER Kathelyn L. Present Present Present REGIONAL DELEGATE Kathleen M. Present Present Present REGIONAL DEL ALT JodiH. Present Present Absent

SUBCOMMITTEE OFFICERS POLICY CHAIR TimmyF Present Present Present POLICY VICE CHAIR Jeff S. Present Present Present

PR CHAIR WadeM. Present Present Present PR VICE CHAIR Nancy U. Present Present Present H&ICHAIR EdM. Present Present Present

H&I VICE CHAIR MaxF. Present Present Present

INSURANCE LIAISON JohnM Present Present Present INSURANCE LIASON ALT OPEN OPEN OPEN OPEN LITERATURE CHAIR Greg W. Present Present Present

LITERATURE VICE CHAIR OPEN OPEN OPEN OPEN

MARLCNA CHAIR Cheryl W Present Present Present

MARLCNA VICE CHAIR Absent Absent Absent

MARLCNA TREASURER Jevon H. Absent Absent Absent

MARLCNA VICE TREASURE Will A. Absent Present Present

WEB CHAIR SonyaF. Present Present Present

WEB VICE CHAIR AndreaG. Present Present Present

STEP WRITING CHAIR Lori K. Absent Present Present

STEP WRITTING VICE CHAIR CoreyC. Present Present Present

VOTING BODY BEEHIVE AREA Allen C. Present Present Present

Bob 0. Present Present Present

CAPITAL AREA Will A. Absent Present Present ArtD. Absent Absent Absent

CENTRAL SUSQUEHANNA Jeff S. Present Present Present OPEN OPEN OPEN OPEN

LANCASTER COUNTY DavidG. Absent Present Present Cheryl W. Present Present Present

LEBANON VALLEY PamH. Absent Present Present OPEN OPEN OPEN OPEN

LITTLE APPLE Pat A. Present Present Present OPEN. OPEN OPEN OPEN

LOCK HAVEN TommyD. Absent Present Present ChuckD. Absent Absent Absent

MASON-DIXON Lori K. Absent Present Present Renee A. Present Absent Absent

POCONO MOUNTAIN Present Present Absent Absent Absent Absent

READING MaxF. Present Present Present Present Present Absent

SERENITY IN THE MOUNTAINS Paul B. Absent Absent Absent Emiran S. Absent Present Present

ST A TE COLLEGE Dave A. Present Present Present Letitia M. Present Present Present

STEAMTOWN GR. SCRAN. Absent Absent Absent OPEN OPEN OPEN OPEN

WILLIAMSPORT RosaC. Absent Present Absent

2

ALL POSITIONS THAT ARE UP FOR ELECTIONS IN DECEMBER 2017 REGION

SECRETARY 3 YEARS CLEAN TIME

VICE SECRETARY 3 YEARS CLEAN TIME

VICE LITERATURE 3 YEARS CLEAN TIME

ALTERNATE INSURANCE LIAISON

PLEASE COME TO REGION FOR ANY POSITION YOU MAY HAVE AN INTEREST IN

PLEASE ALL SHOW UP

OLD BUSINESS:

NONE

NEW BUSINESS:

0917Pl: To disband the Mid-Atlantic Region Literature Committee. Intent: To eliminate an unused committee

Submitted by: Nancy U., Reg. Lit. Chair Seconded by: Will A., Capital RCM

Policies Affected: 2002.XX 1013.00-1013.01.08 1014.00-1014.01.02 0203.00-0203.03 Bylaws Article 7 .01

Take to groups bring back to Region in December

Betterment of the region:

Next region location

Lancaster County Area 517 North Queen Street Lancaster, PA December 9, 2017 Sub-Committees 10 a.m. Region at 12 p.m.

Regional Service Committee Meeting motion to close at 7 p.m. with a moment of silence followed by the We version of the Serenity Prayer.

7

8

CALANDER OF EVENTS 2017:

September:

• Little Apple Convention 9/22-24/17

• WANA Run Walk 9/20

• York Area Roller Skating 9/30

October:

• WANA Speaker Jam 10/7

• Northeast Zonal Forum 10/28

• York Area Masquerade Dance 10/28

• WANA The Whole World is A Masquerade 10/28

• York Area Fall Fun Day 10/28

• Mason-Dixon Area Family Fun Night 10/28

November:

• Beehive Area Talent Show& Art Exhibit 11/4

• Mason-Dixon Area Turkey Dinner 11/18

December:

• MRLEXV Northern New England Region 12/15-17/17

• Mason-Dixon Area New Years' Eve Bash 12/31