JUNIOR AUXILIARY OF BILOXI-OCEAN SPRINGS,

INC.

CONSTITUTION&

BYLAWS

NATIONAL ASSOCIATION OF JUNIOR AUXILIARIES, INC.

Incorporated January 10, 1967

Junior Auxiliary of Biloxi-Ocean Springs, Inc. CONSTITUTION & BYLAWS (Revised May 2014)

ARTICLE I –NAME

THE NAME OF THIS ORGANIZATION SHALL BE JUNIOR AUXILIARY OF Biloxi-Ocean Springs, MS INCORPORATED.

ARTICLE II – PURPOSE

SECTION 1. PURPOSE

THE PURPOSE OF THIS ORGANIZATION SHALL BE TO ENCOURAGE MEMBERS TO RENDER CHARITIABLE SERVICES, WHICH ARE BENEFICIAL TO THE GENERAL PUBLIC, WITH PARTICULAR EMPHASIS ON CHILDREN, AND TO COOPERATE WITH OTHER ORGANIZATIONS PERFORMING SIMILAR SERVICES.

THIS ORGANIZATION IS ORGANIZED EXCLUSIVELY FOR CHARITABLE, EDUCATIONAL, RELIGIOUS, OR SCIENTIFIC PURPOSES WITHIN THE MEANING OF SECTION 501(C) (3) OF THE INTERNAL REVENUE CODE.

SECTION 2. POLICIES

THE POLICIES OF THE JUNIOR AUXILIARY OF Biloxi-Ocean Springs SHALL BE IN HARMONY WITH THE POLICIES OF THE NATIONAL ASSOCIATION OF JUNIOR AUXILIARIES, INCORPORATED (HEREINAFTER REFERRED TO AS NAJA).

ARTICLE III – FIELD OF SERVICE

THE FIELD OF SERVICE SHALL BE THE cities of Biloxi and Ocean Springs, Mississippi and surrounding areas.

ARTICLE IV – MEMBERSHIP

SECTION 1. CLASSES OF MEMBERSHIP

A WOMAN WHO IS AT LEAST TWENTY-five YEARS OF AGE, and who is a resident of Biloxi-Ocean Springs or the surrounding area MAY BE CONSIDERED AS ELIGIBLE FOR MEMBERSHIP. THE CLASSES OF MEMBERSHIP SHALL BE AS FOLLOWS:

A. PROVISIONAL – PROVISIONAL MEMBERS ARE THOSE WHO ARE ENGAGED IN COMPLYING WITH THE REQUIREMENTS FOR

ADMISSION TO ACTIVE MEMBERSHIP AND ARE NOT ELIGIBLE TO VOTE OR HOLD OFFICE. PROVISIONAL MEMBERS ARE REQUIRED TO SERVE A TERM OF SIX MONTHS AND TO COMPLETE A PROVISIONAL COURSE WITHIN THIS PERIOD. AN EXTENSION OF SIX MONTHS MAY BE GRANTED BY THE LOCAL BOARD IN THE CASE OF A PROVISIONAL WHO, FOR UNAVOIDABLE REASONS, IS UNABLE TO COMPLETE THE COURSE WITHIN THE REQUIRED TIME. PROVISIONAL MEMBERS SHALL BE REQUIRED TO COMPLETE PROVISIONAL EDUCATION AND TRAINING IN A MANNER SATISFACTORY TO THE LOCAL BOARD AND IN ACCORDANCE WITH ASSOCIATION PROVISIONAL TRAINING MANUAL; SHALL ATTEND AT LEAST 2/3 OF THE REGULAR MEETINGS HELD BY THE CHAPTER DURING THIS PERIOD AND SHALL PAY DUES TO THE CHAPTER. ALL HOURS ACCRUED BY A PROVISIONAL SHALL BE RECORDED AS PROVISIONAL HOURS UNDER EDUCATION. A CHAPTER MEMBERSHIP CARD SHALL BE SENT TO NAJA HEADQUARTERS WITHIN THIRTY DAYS UPON ACCEPTANCE OF THE PROVISIONAL MEMBER.

B. ACTIVE – ACTIVE MEMBERS ARE THOSE WHO HAVE COMPLETED THE REQUIREMENTS FOR PROVISIONAL MEMBERSHIP AND HAVE BEEN ADMITTED TO ACTIVE MEMBERSHIP BY TWO-THIRDS VOTE OF THE LOCAL BOARD. THEY SHALL BE ENTITLED TO ALL THE PRIVILEGES AND RIGHTS OF MEMBERSHIP, INCLUDING THE RIGHT TO HOLD OFFICE AND TO VOTE AND ARE RESPONSIBLE FOR CARRYING OUT THE ACTIVITES OF THE CHAPTER.

1. REQUIREMENTS: TO MAINTAIN MEMBERSHIP IN GOOD STANDING, A MEMBER SHALL PAY DUES TO THE ASSOCIATION ANNUALLY, AND SHALL OBTAIN A MINUMUM OF thirty (30) SERVICE HOURS AND TWELVE EDUCATION HOURS PER YEAR.

(a) During each twelve-month period (May 1 –April 30) she must perform a minimum of thirty (30) service hours, twelve (12) continuing education hours and must attend at least six (6) scheduled chapter meetings.

(b) During each of the above-mentioned twelve-month periods, members of the Local Executive Board and the Social Chair must perform a minimum of twenty-four (24) service hours, twelve (12) continuing education hours and must attend at least six (6) scheduled chapter meetings.

(c) Members may receive up to twelve (12) service hours during any twelve month period (May 1 – April 30) for board approved community service not categorized as chapter projects.

FOR EDUCATION PURPOSES, CHAPTER MEETINGS SHALL COUNT ONE HOUR EACH. SIX CHAPTER MEETINGS MUST APPLY TOWARD THE

ANNUAL EDUCATION REQUIREMENT. OTHER EDUCATION HOURS MAY BE OBTAINED FROM ADDITIONAL CHAPTER MEETINGS, ANNUAL MEETING, AREA MEETINGS AND CHAPTER/COMMUNITY SEMINARS, as well as by viewing a service project program on which the active member currently does not work. ALL HOURS SHALL BE ACCRUED UNDER THE SUPERVISION OF AND IN A MANNER SATISFACTORY TO THE LOCAL BOARD.

(d) She must perform a minimum of ten (10) finance hours annually. Administrative hour requirements will beat the discretion of the Chapter. Five (5) out of the ten (10) hours required for finance must be earned by selling tickets and selling sponsorships, auction items, and vendor tables or by participating in other similar activities for chapter fundraisers. The amount of sales listed here and above that equals one (1) hour will be determined on a yearly basis by the finance committee and voted on by majority of chapter members present and voting. All ticket sales and sponsorship monies must be turned in within thirty (30) days of the fundraiser, the next chapter meeting after the fundraiser or prior to a member going life, whichever occurs first. (e) All hours will be accrued under the supervision of the Local Placement Board and in a manner satisfactory to the Local Board.

2. PENALTIES: AN ACTIVE MEMBER FAILING TO FULFILL THE YEARLY REQUIREMENTS FOR MEMBERSHIP ;thirty (30) service hours, twelve (12) continuing education hours, and payment of dues within a twelve month period May 1 – April 30 will be automatically dropped. Extenuating circumstances may be reviewed by the board. Likewise:

(a) Failure to complete the annual requirements of thirty (30) service hours and twelve (12) continuing education hours in a twelve month period (May 1 – April 30) period will constitute automatic dismissal.

(b) An Active or Active Associate member having three successive absences from the regularly monthly meetings and having been duly notified by the Local Executive Board will be dropped automatically after the fourth successive absence.

(c) Failure to pay dues by the April 15th meeting will result in the member’s name being dropped from the role.

3. PRIVILEGES

(a) ANY MEMBER WHO, AFTER HAVING SERVED A MINIMUM OF FIVE ACTIVE YEARS AND HAVING PAID TO THE ASSOCIATION A TOTAL

AMOUNT EQUAL TO TEN ADDITIONAL YEARS OF CURRENT ASSOCIATE DUES SHALL BE ABSOLVED FROM FURTHER FINANCIAL OBLIGATION. (b) AT THE DISCRETION OF THE LOCAL BOARD, A MEMBER MAY BE TEMPORARILY EXCUSED FROM ACTIVE SERVICE for a twelve month leave of absence. The member loses the privileges of active membership and is required to pay annual and social dues. The twelve (12) months are to be added to the end of the active members five year term. The twelve month leave of absence will begin on May 1 or can be retroactively taken dating back to May 1 the current service year. Multiple leave of absences can be taken at the discretion of the board.

C. ASSOCIATE – ASSOCIATE MEMBERS ARE THOSE WHO, WHILE SERVING AS ACTIVE MEMBERS IN GOOD STANDING OF A PROVISIONAL OR ACTIVE JUNIOR AUXILIARY CHAPTER, HAVE ACCUMULATED A MINIMUM OF FIVE YEARS OF ACTIVE SERVICE AND WHO DESIRE TO CHANGE MEMBERSHIP CLASSIFICATION. THE MEMBER SHALL PAY ASSOCIATE DUES. AT THE DISCRETION OF THE CHAPTER, AN ASSOCIATE MEMBER MAY BE ACCORDED ASSOCIATE ACTIVE STATUS. A written expression of intention to seek Associate status should be received by the President prior to the Board meeting for the October (April) chapter meeting. They will have all the privileges of membership except the right to vote, to present motions, or hold office. Associate members wishing to retain the right to vote on new members must complete twenty-four (24) hours of service prior to the April meeting. An associate eligible to vote may request an absentee ballot from the Membership Chairman prior to the September (March) Meeting.

D. LIFE –LIFE MEMBERS ARE THOSE WHO, AFTER HAVING ACCUMULATED A MINIMUM OF FIVE YEARS OF ACTIVE SERVICE, HAVE PAID TO THE ASSOCIATION A TOTAL AMOUNT EQUAL TO TEN ADDITIONAL YEARS OF CURRENT ASSOCIATE DUES. AT THE DISCRETION OF THE CHAPTER, A LIFE MEMBER MAY BE ACCORDED LIFE ACTIVE STATUS. They will have all the privileges of membership except the right to vote, to present motions or to hold office.

E. SUSTAINING – SUSTAINING MEMBERS ARE THOSE PERSONS IN THE COMMUNITY WHO ARE NOT ELIGIBLE FOR ACTIVE MEMBERSHIP AND WHOM THE CHAPTER DESIRES TO BESTOW AN HONORARY MEMBERSHIP DUE TO OUSTANDING SERVICE OR FINANCIAL CONTRIBUTIONS TO THE CHAPTER.

F. NON-RESIDENT -ACTIVE MEMBERS IN GOOD STANDING ARE ENTITLED TO NON-RESIDENT MEMBERSHIP, WHICH IS OPEN TO THOSE WHOSE RESIDENCE IS CHANGED TO THAT OF ANOTHER COMMUNITY. IF A NON-RESIDENT MEMBER WISHES TO COMPLETE

ACTIVE OBLIGATIONS AND ATTAIN ASSOCIATE STATUS THE MEMBER MUST

1. COMPLETE thirty (30) HOURS OF VOLUNTEER COMMUNITY SERVICE WITHIN THE COMMUNITY AND TWELVE (12) EDUCATION HOURS PER REMAINING YEAR TO FULFILL THE REQUIREMENTS; 2. PAY NON-RESIDENT DUES TO CHAPTER OF RECORD; 3. REPORT SERVICE AND EDUCATION HOURS TO CHAPTER OF

RECORD.

UPON ATTAINING ASSOCIATE STATUS, THE MEMBER PAYS TO THE ASSOCIATION A TOTAL AMOUNT EQUAL TO TEN (10) YEARS OF ASSOCIATE DUES TO ATTAIN LIFE STATUS.

SECTION 2. ADMISSION TO MEMBERSHIP

A. Eligibility-

A WOMAN WHO IS AT LEAST twenty-five (25) YEARS OF AGE and resides in the cities of Biloxi-Ocean Springs or the surrounding area MAY BE CONSIDERED ELIGIBLE FOR MEMBERSHIP.

B. Proposal of Members–

1. A candidate’s name must be proposed in writing (sponsored) by one member and endorsed by one other. Only Active and Active Associate members in good standing may propose names (sponsor candidates) for membership. Active, Active Associate and Life members in good standing may endorse names for membership. 2. A member may propose or endorse a total of four candidates per Provisional class. This means that a member may either sponsor four candidates OR write letters for four (4) candidates or some combination thereof. 3. A candidate’s name for membership must be submitted no later than the day of the July (January) meeting. 4. The Parliamentarian will be responsible for keeping a cumulative record of membership proposals and rejections. 5. No member may propose or endorse a candidate unless the member is familiar with the qualifications of the candidate.

SECTION 3. MEMBERSHIP PROCEDURE

1. The Membership Committee will approve candidates for membership. 2. A list of approved candidates, together with the names of the

sponsors and endorsers, will be read at the August (February) meeting of the Chapter. The election of new members will be held at the September (March) meeting of the Chapter. The invitation to membership will be issued immediately after the September (March) meeting. 3. All names on the candidate list will be voted upon by ballot. Unless a quota has been set, those names receiving a two-thirds affirmative vote of the ballots received will be elected to Provisional membership. If a quota has been set, those names receiving a two-thirds affirmative vote of the ballots received will again be voted upon by ballot. Those names receiving the highest number of votes, and equal to the decided number of new members, will be considered elected. 4. By the affirmative vote of the Chapter on a motion proposed on or before the November meeting of the Chapter, an additional election of membership may be held. A list of approved candidates together with the names of the sponsors and endorsers will be read at the February meeting of the chapter. The election of new member will be held at the March meeting of the chapter. 5. An Active Member in good standing may request an absentee ballot from the Membership Chairman prior to the September (March) meeting. 6. The total number of Active and Provisional Members of the Junior Auxiliary of Biloxi-Ocean Springs, Inc. will not exceed one hundred (100) members.

SECTION 4. CHANGES IN MEMBERSHIP

A. Application For Change – Application to change to another class of membership must be made in writing to the Local Executive Board. A member applying for a change of membership status must be in good standing. Changes to another class of membership will become effective upon approval of two-thirds vote of the Local Executive Board, which will become effective November 1 (May 1). A member requesting a change of status will be notified, in writing, by the Corresponding Secretary of the Board’s action.

B. Resignation – Any resignation, with the exception of Provisional Membership, from the Junior Auxiliary of Biloxi-Ocean Springs, Inc. will be considered permanent except under special circumstances and at the discretion of the Executive Board, a member who resigns or is dropped can be accepted back into membership.

C. Transfer of Members – ANY MEMBER IN GOOD STANDING WHO CHANGES RESIDENCE SHALL BE PERMITTED to TRANSFER PRIVILEGES of membership if there is A CHAPTER IN THE NEW LOCALITY. A letter of introduction, permanent record sheet and

statement of dues paid shall be forwarded to that Chapter by the President. THE RIGHT OF TRANSFER GRANTED IN THIS SECTION DOES NOT EXTEND TO A PERSON WHO HAS BEEN DROPPED OR WHO HAS RESIGNED FROM MEMBERSHIP. PROVISIONAL MEMBERS SHALL TAKE ANY ADDITIONAL TRAINING REQUIRED BY THE CHAPTER TO WHICH THEY TRANSFER. IF THERE ARE NO VACANCIES IN THE CHAPTER TO WHICH A MEMBER IS TRANSFERRING, THE NAME OF THE MEMBER SHALL BE PLACED ON THE WAITING LIST AND SHALL BE ACCEPTED IN ORDER OF APPLICATION in which they apply.

ARTICLE V – DUES AND CHARGES

SECTION 1. ANNUAL DUES

ALL CLASSES OF MEMBERSHIP WITH THE EXCEPTION OF LIFE MEMBERS SHALL PAY ANNUAL DUES TO THE ASSOCIATION.

PROVISIONAL, ACTIVE, AND NON-RESIDENT MEMBERS SHALL PAY $60 ANNUAL DUES. ASSOCIATE MEMBERS SHALL PAY $35 ANNUAL DUES.

1. The Active and Non-resident Members shall pay annual dues of $60.00 by April 15.

2. Provisional Members shall pay $30.00 provisional dues by the regular December (June) meeting and $60.00 active dues by April 15 (October 15).

3. Sustaining Members may pay dues of $37.00 to NAJA annually. This entitles the member to be listed in the NAJA Bulletin. The chapter may pay Sustaining Member’s annual dues.

4. Each Active and Active Associate member will pay a $35.00 assessment by the regular April meeting to be deposited in a separate account. The assessment will be applied to the expenses of social functions of a non-charitable nature. These funds will be managed in accordance with Section 2 E below. The Social Chairman will coordinate with the Treasurer to ascertain the funds available for social functions and other member-related expenditures.

PROVISIONAL MEMBERS SHALL BE LIABLE FOR DUES IMMEDIATELY UPON ACCEPTANCE OF THE INVITATION TO MEMBERSHIP. ACTIVE, ASSOCIATE, AND NON-RESIDENT DUES FOR THE COMING YEAR SHALL BE PAYABLE TO THE CHAPTER NO LATER THAN April 15TH. ALL DUES ARE PAYABLE TO THE ASSOCIATION UPON RECEIPT OF STATEMENT AND ARE DELINQUENT AFTER JULY 15TH. AN ASSOCIATE MEMBER MAY, AT ANY TIME, PAY THE EQUIVALENT OF TEN YEARS ASSOCIATE DUES TO ATTAIN THE STATUS OF LIFE MEMBER. THIS AMOUNT MUST BE

FORWARDED IMMEDIATELEY TO HEADQUARTERS IN ORDER FOR LIFE MEMBERSHIP STATUS TO BE GRANTED. REFUNDS OF DUES WILL NOT BE MADE TO MEMBERS RESIGNING DURING THE FISCAL YEAR. REFUNDS WILL NOT BE MADE TO PROVISIONAL MEMBERS FAILING TO MEET THE REQUIREMENTS.

ARTICLE VI – CHAPTER MEETINGS

SECTION 1. REGULAR AND SPECIAL MEETINGS

Regular meetings will be held on the first Tuesday of each month unless otherwise designated by the Local Executive Board. January, February, April, May, July, August October, November and December meetings will begin at 6:00 pm. March, June, and September meetings will begin at 9:00 am. will FOR EDUCATION PURPOSES, CHAPTER MEETINGS WILL COUNT ONE HOUR EACH. SIX CHAPTER MEETINGS MUST APPLY TOWARD THE ANNUAL EDUCATION REQUIREMENT.

A. Members arriving late or leaving early who do not attend at least one half of the chapter meeting will be counted as absent. Members may appeal to the Local Executive Board to nullify their absence.

B. Special meetings may be held at the discretion of the Executive Board or upon written request of one-third (1/3) of members of the Chapter. Notice of special meetings will be given within five (5) days of meeting date.

C. The President may opt to hold one alternate meeting during each six-month period (May 1 – October 31 and November 1 – April 30).

D. It is the responsibility of the member to learn of all actions taken at the meeting she misses.

SECTION 2. QUORUM

A quorum will consist of a majority of the voting membership as of the day of the meeting.

SECTION 3. VOTING

ABSENTEE BALLOTS AND PROXY VOTING ARE PROHIBITIED.

ARTICLE VII – OFFICERS

CHAPTER OFFICERS ARE THE PRESIDENT, VICE PRESIDENT, RECORDING SECRETARY, CORRESPONDING SECRETARY, TREASURER, Assistant Treasurer, Finance Chairman, Projects Chairman, Parliamentarian, Education/Scholarship, and Public Relations Chairman.

SECTION 1. NOMINATION AND ELECTION

A. The Nominating Committee will create a single slate of candidates for each office after carefully reviewing the straw ballots, the member preference forms, and each candidate’s service history within the chapter. At the March chapter meeting, the Nominating Committee will present the slate to the chapter for a vote. Each member will vote on the slate with a simple pass or fail.

Nomination from the floor will be in order with a limit of two additional names for each office. Consent of those nominees must be secured prior to nomination.

B. Officers will be elected by a simple majority at the March meeting of the Chapter according to the procedure stated hereinabove and as outlined in the Standing Rules. OFFICERS ASSUME DUTIES AT THE BEGINNING OF THE CHAPTER FISCAL YEAR, MAY 1.

(1) Except under extenuating circumstances, the office of Treasurer will not be an elected office due to the fact that the Assistant Treasurer will automatically assume the office of Treasurer after serving for one (1) year as Assistant Treasurer.

(2) Except under extenuating circumstances, actives serving in their first year may only serve in the offices of Corresponding Secretary and Recording Secretary.

(3) Except under extenuating circumstances, If any member chooses to stay beyond her five (5) year service commitment and said member wishes to serve on the local Executive Board, the only offices in which said member is eligible to serve are President and Parliamentarian.

(4) Except under extenuating circumstances, no member will serve two (2) or more consecutive years in the same office on the local Executive Board.

(5) Extenuating circumstances will be determined by the local Executive Board.

C. In the case of vacancy in an office other than that of President, the President, with the approval of the local Executive Board, will appoint a member to fill the vacancy. In case of a vacancy in the Office of the President, the Vice-President will fill the office and

appoint a Vice-President.

D. Except under extenuating circumstances, in order for a member to serve as Chapter President, the member must have served for at least (2) years on the Local Executive Board.

SECTION 2. DUTIES

A. THE PRESIDENT IS THE CHIEF EXECUTIVE OFFICER OF THE CHAPTER, PRESIDES AT ALL CHAPTER AND EXECUTIVE BOARD MEETINGS AND IS AN EX-OFFICIO MEMBER TO ALL COMMITTEES EXCEPT THE NOMINATING COMMITTEE. THE PRESIDENT APPOINTS ALL COMMITTEES, INCLUDING THE CHAIRMAN UNLESS OTHER WISE PROVIDED. The President will appoint the Social and Technology Chairman only will keep a permanent record of resignations, requests for change of membership status and will work with the Self-Evaluation Committee to supervise the annual evaluation of the Chapter and any other duties assigned by the local Executive Board.

B. VICE-PRESIDENT -THE VICE PRESIDENT ASSUMES all THE DUTIES OF THE PRESIDENT IN THE ABSENCE OF THE PRESIDENT. The Vice-President will provide a Provisional education course for new members and will be responsible for any other duties assigned by the local Executive Board.

C. THE RECORDING SECRETARY KEEPS THE MINUTES AND THE ROLL OF THE MEETINGS OF THE CHAPTER AND THE EXECUTIVE BOARD; KEEPS A CORRECT, CLASSIFIED LIST OF THE NAMES AND ADDRESSES OF ALL MEMBERS AND MAINTAINS A FILE OF ESSENTIAL RECORDS ON EACH MEMBER. THESE FILES ARE TRANSERRED TO THE SUCCESSOR AT THE CLOSE OF THE TERM OF OFFICE. The Recording Secretary lists all members absent from the Board, regular and called meetings; will notify NAJA of all status changes; will keep the permanent record book current and bring it to each local Executive Board meeting and will be responsible for any other duties as assigned by the local Executive Board.

D. THE CORRESPONDING SECRETARY ANSWERS AND KEEPS ON FILE ALL CORRESPONDENCE RELATING TO THE CHAPTER, will notify the members in writing of the Local Executive Board’s action regarding the request for change in status, will order stationery for all official Chapter use, will keep a monthly calendar of chapter activities and provide each member with a copy, will email calendars to members absent from monthly meetings, will provide each member with a membership list at the beginning of

each year, will be responsible for sending any and all electronic correspondence to the chapter, and will be responsible for any other duties as assigned by the Local Executive Board. The Corresponding Secretary will also serve as the Life Member Coordinator.

E. THE TREASURER and Assistant Treasurer IS (are) CUSTODIAN(s) OF ALL CHAPTER FUNDS (including social funds); COLLECT ALL DUES AND ASSESSMENTS AND RECEIVES MONIES; KEEP FULL AND ACCURATE ACCOUNTS AND PRESENT FINANCIAL STATEMENTS AT THE REGULAR MEETINGS OF THE CHAPTER AND THE BOARD, PRESENT AN ANNUAL REPORT OF THE BALANCE SHEET AT A CHAPTER MEETING AND TRANSFER TO SUCCESSORS ALL BOOKS AND FINANCIAL RECORDS. THE TREASURER and Assistant Treasurer IS (are) RESPONSIBLE FOR SENDING COPY OF STATEMENT OF CASH BALANCES TO NAJA HEADQUARTERS BY MAY 1, FOR PROMPT PAYMENT OF ALL DUES AND FEES TO NAJA HEADQUARTERS BY JULY 15, AND FOR SENDING A COPY OF FORM 990 OR 990-N FILED WITH INTERNAL REVENUE SERVICE TO HEADQUARTERS BY OCTOBER 15 OF EACH YEAR, will, with the President, sign all contracts and obligations authorized by the local Executive Board, will prepare an annual chapter budget, will notify all Active, Associate and Non-resident Members by April 15 that their dues are payable and will notify delinquent members twice, will contact members owing delinquent fines and collect said fines, will serve on the Finance Committee and will be responsible for any other duties as assigned by the local Executive Board. In addition, the Treasurer will have the Chapter’s annual tax return prepared pursuant to IRS regulations. In the event a tax return is not required pursuant to IRS regulations for a period of two consecutive years, the Treasurer will obtain a review of the Chapter’s accounting books for the fiscal year immediately following. At no time will a tax return and a review of the books be performed for the same fiscal year.

F. Education/Scholarship Chairman: The Education/Scholarship Chairman will facilitate continuing education on the local level, to serve as Chapter Coordinator for NAJA meetings, will keep hour sheets, will seek qualified applicants for the graduate scholarships which are awarded annually by NAJA and perform other duties as assigned by the local Executive Board. No less than every three months (3), the Education/Scholarship Chairman will communicate any successive absences of members in jeopardy of being dropped automatically after the fourth successive absence.

G. Finance Chairman: The Finance Chairman will supervise all fund-raising activities of the Chapter, assist in compiling the annual

Chapter evaluation and will be responsible for any other duties as assigned by the local Executive Board. Will assist the Treasurer with the preparation of the annual Chapter budget.

H. Projects Chairman: The Projects Chairman will supervise all community activities undertaken by the Chapter in fields of service, will serve as Chairman of the Projects Committee, will keep adequate records of Chapter project activities, will provide each member with a list of committee chairmen and members at the beginning of each chapter year, will appoint all service project chairmen, will be responsible for the annual chapter evaluation and will be responsible for any other duties as assigned by the local Executive Board.

I. Parliamentarian: The Parliamentarian will serve as Chairman of the Membership, Nominations and Constitution Committees, will serve on the Self-Evaluation Committee, will serve as Parliamentarian, will keep a permanent record of membership invitations refused, with the reason and will be responsible for any other duties as assigned by the local Executive Board.

J. Public Relations Chairman: THERE SHALL BE A PUBLIC RELATIONS COMMITTEE WHOSE FUNCTION SHALL BE TO MAKE USE OF APPROPRIATE MEDIA FOR THE CHAPTER. IT SHALL ATTEMPT TO BUILD GOOD PUBLIC RELATIONS BY INTERPRETING CHAPTER ACTIVITIES TO THE PUBLIC SO THAT COMMUNITY UNDERSTANDING, INTEREST, AND SUPPORT WILL RESULT. The Public Relations Chairman will serve as the chapter’s designated spokesperson for all publicity, will handle any and all press releases, will serve as Historian, will serve on the Technology Committee, and will perform any other duties as assigned by the local Executive Board.

K. Assistant Treasurer: The Assistant Treasurer will assist the Treasurer in the duties and obligations listed hereinabove, will assume all duties of the Treasurer in the absence of the Treasurer, will serve on the Finance Committee and will be responsible for any other duties as assigned by the local Executive Board. Assistant Treasurer is not an officer of the local Executive Board. Except under extenuating circumstances or the election of the Treasurer to serve a second term, the Assistant Treasurer will automatically assume the position of Treasurer immediately following the year served as Assistant Treasurer.

ARTICLE VIII - EXECUTIVE BOARD

SECTION 1. COMPOSITION AND DUTIES

THE EXECUTIVE BOARD IS COMPOSED OF THE OFFICERS AND THE CHAIRMEN OF COMMITTEES INVOLVING ADMINISTRATIVE OR PROGRAM RESPONSIBILITY. EXCEPT AS OTHERWISE PROVIDED, CHAIRMEN ARE APPOINTED BY THE PRESIDENT.THE TERM OF OFFICE OF THE CHAIRMEN IS ONE YEAR. THE EXECUTIVE BOARD HAS GENERAL CHARGE AND CONTROL OF THE BUSINESS AND PROPERTY OF THE CHAPTER. IT IS RESPONSIBLE FOR THE MONTHLY EXAMINATION OF THE STATEMENTS OF ALL CHAPTER BANK ACCOUNTS. IT PRESENTS TO THE MEMBERSHIP ALL PROPOSED MAJOR PROGRAM ACTIVITIES FOR RATIFICATION. The local Executive Board will consist of the elected officers and other members appointed at the discretion of the President with approval of the local Executive Board.

A. The local Executive Board will have the power to act in any emergency on the call of the President or Vice-President, or any three members of the local Executive Board and such action taken will be binding on the Chapter, provided two-thirds of the local Executive Board will have voted affirmatively for such action.

SECTION 2.MEETINGS

A. THE EXECUTIVE BOARD HOLDS REGULARLY SCHEDULED monthly MEETINGS. SPECIAL MEETINGS MAY BE CALLED BY THE PRESIDENT OR UPON REQUEST OF MEMBERS OF THE BOARD.

B. A quorum for the Local Executive Board will consist of two-thirds (2/3) of its members.

ARTICLE IX - COMMITTEES

SECTION 1. STANDING COMMITTEES

A. FINANCE COMMITTEE

THERE SHALL BE A FINANCE COMMITTEE THAT SHALL FUNCTION AS THE FINANCIAL FACT-FINDING COMMITTEE TO ADVISE THE BOARD AND the CHAPTER ON MATTERS RELATING TO FINANCING CHAPTER ADMINISTRATION AND PROGRAM OF SERVICE. THE COMMITTEE SHALL BE COMPOSED OF THE TREASURER, Assistant Treasurer AND THE OFFICERS OR CHAIRMEN OF COMMITTEES RESPONSIBLE FOR ANY PHASE OF THE CHAPTER FINANCING, TOGETHER WITH SUCH OTHER MEMBERS AS SHALL BE DESIGNATED BY THE PRESIDENT or Finance Chairman.

B. PUBLIC RELATIONS COMMITTEE

THERE SHALL BE A PUBLIC RELATIONS COMMITTEE WHOSE FUNCTION SHALL BE TO MAKE USE OF APPROPRIATE MEDIA FOR THE CHAPTER. IT SHALL ATTEMPT TO BUILD GOOD PUBLIC RELATIONS BY INTERPRETING CHAPTER ACTIVITIES TO THE PUBLIC SO THAT COMMUNITY UNDERSTANDING, INTEREST, AND SUPPORT WILL RESULT.

C. PROJECTS COMMITTEE

THERE SHALL BE A PROJECTS COMMITTEE WHOSE FUNCTION SHALL BE TO SUPERVISE ALL COMMUNITY ACTIVITES UNDERTAKEN BY THE CHAPTER IN ALL FIELDS OF WORK WITH THE EXCEPTION OF FINANCE; TO CONSULT WITH AND ADVISE THE EXECUTIVE BOARD ON PROBLEMS AND POLICIES REGARDING CHAPTER PROJECTS IN THE FIELDS OF WELFARE, HEALTH, RECREATION, CULTURE OR EDUCATION; TO STUDY ASSOCIATION POLICIES AND REQUIREMENTS PERTAINING TO PROGRAM AND PROJECTS, AND TO MAKE RECOMMENDATIONS TO THE BOARD WHEN CHAPTER STANDARDS DO NOT COMPLY; TO STUDY AND CONFER WITH THE BOARD IN SEEING THAT CHAPTER PROJECTS ARE OF SUFFICIENT SCOPE TO ENABLE EACH MEMBER TO COMPLETE THE REQUIRED NUMBER OF HOURS PER YEAR; AND TO INTERPRET ALL PHASES OF THE PROGRAM TO THE CHAPTER AND TO COORDINATE THE PROGRAM SO THAT MEMBERS MAY HAVE THE KNOWLEDGE AND TRAINING NECESSARY FOR EFFECTIVE COMMUNITY SERVICE AND CITIZENSHIP. THE COMMITTEE SHALL BE COMPOSED OF A GENERAL CHAIRMAN AND THE CHAIRMEN OF THE COMMITTEES RESPONSIBLE FOR ALL PHASES OF CHAPTER SERVICE, TOGETHER WITH SUCH OTHER MEMBERS AS SHALL BE DESIGNATED BY THE PRESIDENT. THE CHAIRMAN OF THIS COMMITTEE SHALL BE ELECTED BY THE MEMBERSHIP AND SHALL KEEP ADEQUATE RECORDS OF CHAPTER ACTIVITIES, WHICH SHALL BE TURNED OVER TO HER SUCCESSOR.

D. NOMINATING COMMITTEE

THERE SHALL BE A NOMINATING COMMITTEE WHOSE FUNCTION SHALL BE TO PREPARE A SLATE OF CANDIDATES FOR ELECTION TO THE VARIOUS ELECTIVE OFFICES OF THE CHAPTER. The committee will be composed of four (4) members elected by the membership, the Parliamentarian, who will be Chairman, and one alternate elected by the general membership at the February Chapter Meeting. However, if the Parliamentarian intends to run for an elected office for the coming year, then an additional committee member must be elected by the general membership. Members will complete Board Preferential Sheets prior to the February Chapter Meeting. Those eligible for serving on the Nominating Committee

will be those members who have indicated to the Nominating Committee Chairman prior to the February Chapter Meeting that they do not wish to serve in any elected office for the coming year. No member will serve on the Nominating Committee for two (2) consecutive years. The Parliamentarian will distribute the ballot of names for election to the Nominating Committee during the February Meeting. The Parliamentarian will count the ballots and the members receiving the most votes will be then elected to the committee. The member receiving the next highest vote will serve as alternate. The committee will meet prior to the March chapter meeting and prepare a slate of candidates for election to the various elective offices of the chapter according to the procedure outlined in Article VII, Section 1(A) and in the Standing Rules.

E. EDUCATION COMMITTEE

THERE SHALL BE AN EDUCATION COMMITTEE WHOSE FUNCTION SHALL BE TO IMPLEMENT THE EDUCATION PROGRAM FOR THE CHAPTER TO ENSURE THAT ALL CHAPTER MEMBERS COMPLETE NAJA AND CHAPTER REQUIREMENTS FOR EDUCATION HOURS.

F. SCHOLARSHIP COMMITTEE

THERE SHALL BE A SCHOLARSHIP COMMITTEE WHOSE FUNCTION SHALL BE TO SEEK QUALIFIED APPLICANTS FOR THE GRADUATE SCHOLARSHIPS WHICH ARE AWARDED ANNUALLY BY NAJA.

G. Self-Evaluation Committee

The Self-Evaluation Committee will consist of the Projects Chairman, the President, the Vice-President and the Parliamentarian with the Projects Chairman acting as the Chairman. The Self-Evaluation Committee will conduct the annual Self-Evaluation.

H. Constitution Committee

The Constitution Committee will consist of five members and an alternate, in addition to the President and Parliamentarian. The Parliamentarian will be the Chairman of the Committee. The Constitution Committee will review proposed amendments and present proposals to the local Executive Board to be voted upon.

I. Membership Committee

There will be a Membership Committee, which will consist of seven members: the Parliamentarian, who will be Chairman, the active President, and five members to be elected. The members of this

committee will be kept confidential.

Five members will be chosen from names submitted by vote of Active Members at the July (January) meeting. The President and Chairman will count the ballots and the five members receiving the highest number of votes will be elected to the Membership Committee. The member receiving the next highest vote will serve as alternate. The names of the five members and alternate so named will be kept secret.

The committee will review all names submitted by members of the Chapter and will submit a list of eligible candidates to be voted upon. The name of any proposed candidate receiving four negative votes from members of this committee will be dropped from the list.

Immediately following the Membership Committee meeting, it will be the responsibility of the Chairman to notify members sponsoring or signing for a candidate who has been dropped from the list. No reason is to be given.

K. Technology Committee

There will be a technology committee whose function will be to maintain, edit and update the chapter website, and the committee will be solely responsible for said duties. The committee will consist of the Public Relations Chairman and at least one (1) member.

SECTION 2. SPECIAL COMMITTEES

Special committees will be appointed by the President, who will designate the powers and the term of the Committee’s appointment.

ARTICLE X - PROGRAM

IN DEVELOPING THE PROGRAM OF SERVICE THE CHAPTER SHALL CONSIDER:

A. COMMUNITY RESOURCES B. COMMUNITY NEEDS, AND C. EFFECTIVE WAYS OF MEETING THESE NEEDS

THE JUNIOR AUXILIARY OF Biloxi-Ocean Springs SHALL UNDERTAKE THOSE ACTIVITIES, WHICH ENHANCE COMMUNITY SERVICES AND RESOURCES, CONTINUE THE EDUCATION OF MEMBERS IN THE

VARIOUS FIELDS OF PUBLIC SERVICE, AND MEET THE NEEDS OF MEMBERS.

A PROJECT IS A PLANNED UNDERTAKING IN THE FIELDS OF WELFARE, HEALTH, RECREATION, CULTURE, OR EDUCATION FOR WHICH THE CHAPTER HAS SOME PART OF FINANCIAL OR ADMINISTRATIVE RESPONSIBILITY.

SECTION 1. ELIGIBILITY

ELIGIBILITY OF PROJECTS SHALL BE DETERMINED BY THE PURPOSE STATED IN THE ARTICLES OF INCORPORATION. AN ELIGIBLE ACTIVITY MUST BE INTERPRETED AS BEING SUCH ACTIVITY AS BENEFITS THE MEMBERS AND THE ORGANIZATION, PRECLUDES OVERLAPPING IN THE FIELD OF SERVICE AND IS OF SUFFICIENT IMPORTANCE TO WARRANT THE PARTICIPATION OF THE MEMBERS.

THE CHAPTER MAY ENGAGE IN AS MANY ELIGIBLE PROJECTS AS IS CONSISTENT WITH EFFICIENCY AND EFFECTIVENESS. ADOPTION OF OR PARTICIPATION IN PROJECTS SPONSORED BY OTHER RELIGIOUS, SCHOOL, OR CIVIC ORGANIZATIONS SHOULD BE KEPT TO A MINIMUM. CHAPTER INVOLVEMENT IN ANY POLITICAL ACTIVITY IS PROHIBITED.

SECTION 2. REQUIREMENTS

THE CHAPTER MUST ENGAGE IN AT LEAST ONE NATIONAL SERVICE PROJECT FOR WHICH THE CHAPTER HAS FULL ADMINISTRATIVE RESPONSIBILITY. ALL PROJECTS UNDERTAKEN BY THE CHAPTER MUST BE VOTED UPON BY THE CHAPTER MEMBERSHIP.

No PTA or church project will be included in the Chapter program.

SECTION 3. Minimum Standards

A. The name of the Chapter will be limited to Junior Auxiliary of Biloxi-Ocean Springs, Inc.

B. All hours of work or assignment will be in some form of community service executed in a manner satisfactory in quality and extensiveness to the local Executive Board. The term community service is hereby defined to include volunteer work for a Chapter project or a philanthropic or humanitarian community organization of high standing in the education, cultural or welfare fields.

C. The local Executive Board of each Chapter will present to the

membership all proposed major projects for ratification.

D. A chapter will only associate itself with or endorse any welfare or other similar project, program, or activity, which meets standards in its field or shows evidence of working toward such standards.

E. All financial projects conducted by a Chapter will conform to the standards of dignity and good taste and will be in keeping with the laws and customs of the community.

ARTICLE XI - POLICIES

SECTION 1. FISCAL YEAR

THE FISCAL YEAR SHALL BE FROM MAY 1 THROUGH APRIL 30.

SECTION 2. INUREMENT OF INCOME

NO PART OF THE NET EARNINGS OF THE CORPORATION SHALL INURE TO THE BENEFIT OF, OR BE DISTRIBUTABLE TO, ITS MEMBERS, TRUSTEES, OFFICERS OR OTHER PRIVATE PERSONS EXCEPT THAT THE CORPORATION SHALL BE AUTHORIZED AND EMPOWERED TO PAY REASONABLE COMPENSATION FOR SERVICES RENDERED.

SECTION 3. CONFLICT OF INTEREST

ANY MEMBER OF THE JUNIOR AUXILIARY OF BILOXI OCEAN SPRINGS SHALL HAVE A DUTY OF LOYALTY TO THE CHAPTER AND SHALL NOT USE HER POSITION AS AN OFFICER, CHAIRMAN OR VOLUNTEER FOR PERSONAL BENEFIT. IF A MEMBER IS AWARE OF A POTENTIAL CONFLICT OF INTEREST WITH ANY MATTER COMING BEFORE THE CHAPTER THAT MAY RESULT IN A DIRECT BENEFIT TO THE MEMBER AND/OR HER FAMILY, THE MEMBER HAS A DUTY OF FULL DISCLOSURE TO THE CHAPTER EXECUTIVE COMMITTEE WHICH WILL MAKE THE DETERMINATION WHETHER THE MEMBER SHOULD RECUSE HERSELF FROM THE DISCUSSION AND DECISION.

SECTION 4. LEGISLATIVE OR POLITICAL ACTIVITIES

NO SUBSTANTIAL PART OF THE ACTIVITIES OF THE CORPORATION SHALL BE THE CARRYING ON OF PROPAGANDA OR OTHERWISE ATTEMPTING TO INFLUENCE LEGISLATION AND THE CORPORATION SHALL NOT PARTICIPATE IN OR INTERVENE IN (INCLUDING PUBLISHING OR DISTRIBUTION OF STATEMENTS) ANY POLITICAL CAMPAIGN ON BEHALF OF ANY CANDIDATE FOR PUBLIC OFFICE.

SECTION 5. OPERATIONAL LIMITATIONS

NOTWITHSTANDING ANY OTHER PROVISIONS OF THESE BYLAWS, THE CORPORATION SHALL NOT CARRY ON ANY OTHER ACTIVITIES NOT PERMITTED TO BE CARRIED ON (A) BY A CORPORATION EXEMPT FROM FEDERAL INCOME TAX UNDER SECTION 501(C)(3) OF THE INTERNAL REVENUE CODE OF 1986 (OR THE CORRESPONDING PROVISION OF ANY FUTURE UNITED STATES INTERNAL REVENUE LAW) OR (B) BY A CORPORATION, CONTRIBUTIONS TO WHICH ARE DEDUCTIBLE UNDER SECTION 170(C)(2) OF THE INTERNAL REVENUE CODE OF THE 1986 (OR THE CORRESPONDING PROVISION OF ANY FUTURE UNITED STATES INTERNAL REVENUE LAW).

SECTION 6. FINANCIAL RECORDS

THE BOOKS OF ACCOUNT OF THIS CHAPTER SHALL BE KEPT IN ACCORDANCE WITH SOUND ACCOUNTING PRACTICES AND AN ANNUAL REPORT OF THE BALANCE SHEET SHALL BE READ AT A CHAPTER MEETING.

SECTION 7. Budget

A proposed annual budget will be presented by the local Executive Board for Chapter approval on or before the June chapter meeting. The budget may be amended once the Chapter fundraiser is complete and final revenues are determined.

ARTICLE XII - AMENDMENTS AND PARLIAMENTARY AUTHORITY

SECTION 1. Amendments

This Constitution and Bylaws may be amended annually at time designated by the Executive Board in the following manner: such changes signed by five active members must be presented in writing to the Chairman of the Constitution Committee during the January chapter meeting or may be proposed orally by a member of the committee itself or by the Executive Board. The Constitution Committee will present the proposed changes to the Executive Board in February. If the Executive Board approves the proposed changes, they must be presented to the chapter at large at the February chapter meeting and voted upon at the March chapter meeting will. A 2/3 vote of the members present will be required to adopt such changes. Should the Executive Board disprove proposed changes, the Executive Board will present rationale of decisions to the chapter.

SECTION 2. Standing Rules

In accordance with Robert’s Rules of Order, standing rules may be

altered at any meeting by a two-thirds vote. If notice of proposed action is given prior to the meeting, the rule may be altered by a majority vote of those present and voting.

SECTION 3. Parliamentary Authority

ROBERT’S RULES OF ORDER NEWLY REVISED SHALL BE THE AUTHORITY

FOR ALL MATTERS OF PROCEDURE NOT SPECIFICALLY COVERED BY THE BYLAWS OR BY SPECIAL RULES OF PROCEDURE ADOPTED BY THE CHAPTER.

ARTICLE XIII - DISSOLUTION

SHOULD THE JUNIOR AUXILIARY OF Biloxi-Ocean Springs, INCORPORATED EVER BE DISSOLVED PURSUANT TO Mississippi CODE, SECTIONS 79-11-101 ET SEQ., THE DISPOSITION OF ALL ASSETS OF THE CORPORATION REMAINING SHALL BE DISTRIBUTED TO ONE OR MORE EXEMPT PURPOSES, AS OUTLINED IN IRS REGULATION, SECTION 1.501 (c)(3), 1(b)(4).

UPON DISSOLUTION OF THIS CORPORATION, THE BOARD OF DIRECTORS SHALL, AFTER PAYING OR MAKING PROVISIONS FOR THE PAYMENT OF ALL THE LIABILITIES OF THE CORPORATION, DISPOSE OF ALL THE ASSETS OF THE CORPORATION EXCLUSIVELY FOR THE PURPOSES OF THE CORPORATION IN SUCH MANNER, OR TO SUCH ORGANIZATION OR ORGANIZATIONS ORGANIZED AND OPERATED EXCLUSIVELY FOR CHARITABLE, EDUCATIONAL, RELIGIOUS OR SCIENTIFIC PURPOSES AS SHALL AT THE TIME QUALIFY AS AN EXEMPT ORGANIZATION OR ORGANIZATIONS UNDER SECTION 501(C) (3) OF THE INTERNAL REVENUE CODE OF 1986 (OR THE CORRESPONDING PROVISION OF ANY FUTURE UNITED STATES INTERNAL REVENUE LAW), AS THE BOARD OF DIRECTORS SHALL DETERMINE. ANY SUCH ASSETS NOT SO DISPOSED OF SHALL BE DISPOSED OF BY THE COURT OF COMMON PLEAS OF THE COUNTY IN WHICH THE PRINCIPLE OFFICE OF THE CORPORATION IS THEN LOCATED, EXCLUSIVELY FOR SUCH PURPOSES OR TO SUCH ORGANIZATION OR ORGANIZATIONS, AS SAID COURT SHALL DETERMINE, WHICH ARE ORGANIZED AND OPERATED EXCLUSIVELY FOR SUCH PURPOSES.

STANDING RULES CHAPTER POLICIES/PROCEDURES/INTERNAL OPERATIONS

SECTION 1. PROJECTS AND COMMITTEES

A. Members must find their own Junior Auxiliary replacements for service projects and/or Finance projects/events being performed for the community. Absence without a member replacement from one project being performed for the community in a six-month period (May 1-October 31 or November 1-April 30) will result in a loss of this period of six months toward Associate Membership. In an unusual circumstance, the member may make an appeal to the local Executive Board.

B. The Chairman of the project will give the name of the members missing the project being performed for the community without finding a Junior Auxiliary member replacement, project meeting or committee meeting in writing to the Projects Chairman before the following local Executive Board meeting.

C. The following meetings and/or functions are mandatory: Provisional Social, Old-New Project Meeting, JA Fall Fundraiser (if applicable), and Spring for the Kids Gala. Failure to attend each will require five (5) additional service hours unless pre-approved by the Board. The Provisional Social will be counted as social hours. The Old/New Projects Meeting will be counted as continuing education hours. Minutes will be recorded at the Old/New Projects Meeting. The JA Fall Fundraiser and the Spring for the Kids Gala will be counted as finance hours.

D. An officer or committee chair must see that her report is presented at any meeting she cannot attend.

E. If a member is unable to attend a committee or Board meeting, or will be tardy, it is her responsibility to call the committee chairman and the hostess to let them know as early as possible.

F. The Chairman of the project must be notified of any substitution on project schedules.

G. Committee must be notified of a meeting at least (1) week prior to said meeting; in the event of extenuating circumstances, as soon as practicable.

H. Any and all fundraising activities requiring mandatory attendance of a member or requiring a financial obligation that exceeds One Hundred Dollars ($100.00) must be voted on by the chapter.

I. Any and all fundraising activities, including but not limited to, the solicitation of funds either through mail, email, fax or any other

forms of correspondence must be presented to the finance committee, presented to the local Executive Board, and voted on by the Chapter prior to the commencement of said fundraising activities.

SECTION 2. CHAPTER MEETING

A. Children may not attend Chapter Meetings without prior approval by the Local Executive Board.

B. All cell phones or other electronic devices must be silenced during chapter meetings.

SECTION 3. WELFARE GUIDELINES

A. Any welfare expense over Seventy-Five Dollars ($75.00) per child must be submitted to the Local Welfare Chairman and authorized by the Local Executive Board, per six- month period.

B. Each elementary, middle and junior high school in the area will have a Junior Auxiliary member as its school-aid representative. The representative will be responsible for any welfare request from her school. All purchases must be reported to the Welfare/School Aid Chairman.

C. Welfare utility (rent, electricity, water or gas) requests will only be considered and approved by the Executive Board on a case-by-case basis. School Counselors/Nurses must present to the Executive Board a detailed written request explaining the special circumstances for consideration.

D. The Local Executive Board will have the power to approve any requests for budgeted or unbudgeted funds less than $250.00 provided that such requests are for services in keeping with the Project Definition in Section 1 of Article X. Similar requests equal to or greater than $250.00 must be presented to the membership for ratification.

SECTION 4. CONVENTION

A. The President, Vice-President, Projects Chairman and Treasurer are preferred to serve as delegates. If unavailable, or another officers may serve as delegate.

B. The following meeting expenses of the delegates, alternates and others approved by the Board may be paid by the Chapter: registration, scheduled meals, transportation and room fee, subject to budgetary availability.

C. All Active, Active Associate, Associate and Provisional Members attending the Annual Meeting will receive continuing education credit for time spent in the scheduled activities of the Annual Meeting.

D. The chapter will pay Area Meeting and Leadership Conference expenses for the President and Vice-President. Expenses of other members may be paid at the discretion of the board.

SECTION 5. GENERAL

A. The Public Relations Chairman/Historian will compile the Chapter’s annual scrapbook page.

B. Prospective members should not be approached in any way before election to membership, including requesting information for completion of the candidate’s application. No prospective member should be notified of the membership voting results until the Vice President/Provisional trainer delivers the invitations for membership for distribution.

C. Discussion of Junior Auxiliary business should be confined to membership.

D. Discussion of Local Executive Board business should be confined to the membership of the Local Executive Board.

E. Provisional Members should not wear the crown insignia.

F. A Dutch-treat luncheon/ dinner will be held in the spring in honor of out-going and incoming officers, new members, and new Associate Members.

G. An allotment of $300.00 is to be included in the local Chapter budget for use by any member from the Chapter who is elected to a Regional or National office or committee.

H. All active members must maintain and provide a current email address.

SECTION 6. NOMINATION AND ELECTION PROCEDURE

A. The nomination and election procedure is as follows:

Prior to the January chapter meeting, the Parliamentarian will host ameeting for any members interested in serving in an office. At said meeting,

the Parliamentarian will discuss the duties and responsibilities of each office. All potential candidates will attend said meeting unless an excuse is approved by the Parliamentarian.

At the January chapter meeting, the Parliamentarian will distribute officer preferential forms to any members interested in serving on the local Executive Board. Five (5) days prior to the February chapter meeting, the Parliamentarian will distribute a straw ballot to each member electronically. At the February chapter meeting, the Parliamentarian will distribute a straw ballot to each member, which lists each office and the preferences of each candidate. The Nominating Committee will collect the completed straw ballots and will convene prior to the March meeting. At said meeting, the Nominating Committee will create a single slate of candidates for each office after carefully reviewing the straw ballots, the member preference forms, and each candidate’s service history within the chapter. No member will be placed on the slate if she did not complete an officer preferential form or if she was not nominated from the floor at the February chapter meeting. If there is a vacancy in an office after the slate is completed, then the Chairmen of the Nominating Committee will present the vacancy to the current President, and the President will appoint a member to fill that vacancy with approval of the local Executive Board. If there is a tie between two or more candidates, the Nominating Committee will carefully review the candidates’ history of service within the chapter, and will break the tie with a single vote for each committee member present. At the March chapter meeting, the Nominating Committee will present the slate to the chapter for a vote. Each member will vote on the slate with a simple pass or fail. If a member decides to fail the slate, then she must state on the ballot her reason for failing the slate. If only one member marked a preference to serve in a particular office and if another candidate was not nominated from the floor during the February chapter meeting, that office cannot fail on the slate. If the slate fails by a simple majority, the Nominating Committee will step outside of the chapter meeting and adjust the offices which failed on the slate. The adjusted slate will be presented again to the chapter in the manner presented hereinabove. Said process will continue until the entire slate is approved by a majority. Nomination from the floor will be in order with a limit of two additional names for each office. Consent of those nominees must be secured prior to nomination.