Embed Size (px)
Citation preview
Microsoft SharePoint and EMC Documentum:
A perfect combination
Agenda
Case Study: Akzo Nobel
The EMC Approach to the Sharepoint integrationFunctionality available in the client
Functionality available on the server
Benefits for the administrator
Integration products overview
Summary
Agenda
Case Study: Akzo Nobel
The EMC Approach to the Sharepoint integrationFunctionality available in the client
Functionality available on the server
Benefits for the administrator
Integration products overview
Summary
Microsoft SharePoint Server 2007
SharePoint Environment
SharePoint Sites
SharePoint INFRASTRUCTURE
BasicDocument Mgmt
Search
WebPublishing
BasicRecords Mgmt
Workflow
Unified Services
ECM Services
Library Services
Security Metatdata Policies
SharePoint sites Office files Team
workspaces
Documentum Repository
EMC Documentum Platform
Repository Services
Desktop Integration
Business Process
Management
Regulated
Content Mgmt
Digital Asset MgmtAuto Classification
Federated Search
Transformations
XML Services Info Rights Mgmt
Trusted Content Svcs
Backup & Recovery
Lifecycle
Mgmt
Records Mgmt
Process Services
Advanced Content Services
Integrated Archiving
Storage Optimization
Imaging
Separate Worlds at Akzo Nobel
EMC Documentum Platform
Repository Services
Desktop Integration
Business Process
Management
Regulated
Content Mgmt
Digital Asset MgmtAuto Classification
Federated Search
Transformations
XML Services Info Rights Mgmt
Trusted Content Svcs
Backup & Recovery
Lifecycle
Mgmt
Records Mgmt
Process Services
Advanced Content Services
Integrated Archiving
Storage Optimization
Imaging
SharePoint Environment
SharePoint Sites
SharePoint INFRASTRUCTURE
BasicDocument Mgmt
Search
WebPublishing
BasicRecords Mgmt
Workflow
Unified Services
ECM Services
Library Services
Security Metatdata Policies
SharePoint sites Office files Team
workspaces
Agenda
Case Study: Akzo Nobel
The EMC Approach to the Sharepoint integrationFunctionality available in the client
Functinality available on the server
Benefits for the administrator
Integration products overview
Summary
Content Services for SharePoint 2007
Overview:
Leverage native
SharePoint and Office
user experience as an
alternative client to the
Documentum repository
All content and artifacts
are stored in unified
Documentum repository
SharepointSAP Microsoft Office &
DCO
Web Parts &
Web ServicesApplication Server
Webtop DCMDAM
Benefits
• Right client experience
for the right job
• Single security model
applied regardless of
application
• An “official” copy of all
business content in a
single repository
• Extend advanced
content management
capabilities to
SharePoint
EMC Documentum Platform
Repository Services
Desktop Integration
Business Process
Management
Regulated
Content Mgmt
Digital Asset MgmtAuto Classification
Federated Search
Transformations
XML Services Info Rights Mgmt
Trusted Content Svcs
Backup & Recovery
Lifecycle Mgmt
Records Mgmt
Process Services
Advanced Content Services
Integrated Archiving
Storage Optimization
Imaging
iViews
Agenda
Case Study: Akzo Nobel
The EMC Approach to the Sharepoint integrationFunctionality available in the client
Functionality available on the server
Benefits for the administrator
Integration products overview
Summary
Benefits for the user
Workflow access
Lifecycle access
Renditions
Thumbnails
Virtual documents
…
Workflows: Connecting People
People and Processsupport people-to-people, people-to-application and application-to-application within and between companies
Dynamic User Modeldynamic user selection, groups, roles, automatic delegation, proxies, workload balancing, re-work policies
Controls both Content and Data Flowcontent and data and to the right people, applications, and companies
Workflow Building Blocksproliferate best practices
Integrated Project Collaborationallows for people-managed exceptions
graphical, drag-and-drop development tool for designing and modeling
Workflows: Starting a workflow
Workflow: Participating in a workflow
Workflows: Participating in a workflow
Workflows: Status of my workflows
V 1.0
V 1.1
V 2.0
Manage - The Power of Lifecycles in EDM
EffectiveApprove RetireEditing /
VersioningCapture /
CreateRoute /
Workflow
Permissions:
World - NONE
HR - WRITE
Version Label:
Draft
V 2.0
Location:
SOPsIn Review
Approved
Permissions:
World - NONE
HR - READ
Version Label:
Approved
V 2.0
Location:
SOPsIn Review
Approved
Actions:
Create PDF
Permissions:
World - READ
Version Label:
Effective
V 2.0
Location:
SOPsIn Review
Approved
Lifecycles: Promoting and demoting
Renditions
Document Transformation Services(MS Word, Excel, PPT, WordPerfect, Postscript)
Media Transformation Services(Thumbnailing, Storyboarding, Low-res previewing,
XMP support (read/write), Timecoding)
Advanced Document Transformation
Services(MS Project, Visio, AutoCAD, Multi-page TIFF,
PageMaker, Active Storyboard, Bookmarks &
Hyperlinks, Transformation UI)
Audio/ Video Transformation Services
& Medical Imaging Transformation
Services(Audio/Video Transformation & Analysis, Medical
Imaging – DICOM support)
Renditions: Managing renditions
Collection of related documents under a parent document
Synched check-in/check-out of components
Assemblies are snapshots of the virtual document at a point in time
Virtual documents used for:
XML chunking
Dynamic content assembler
Custom
Root(Parent)
1.01.1, Approved1.2, Current
Book
Chapter 1
Chapter 2
Node(Child)
Node(Child)
(Component)
1.01.1, Current
Virtual Documents: Structuring content
Virtual Documents: Structuring content
Basic library services: Creating a new version
•Direct access to
admin settings for
site managers
•Declare entire
folder as a record
•Declare and
classify individual
documents
Records Management: Ensuring unchangeability
Agenda
Case Study: Akzo Nobel
The EMC Approach to the Sharepoint integrationFunctionality available in the client
Functionality available on the server
Benefits for the administrator
Integration products overview
Summary
Add-on Services provided by EMC-Documentum
Document & Image Processing
Digital Asset Management
Business Process Management
Content Archiving
Compliance
Enterprise Report Management
Flexible, dynamic IRM
Document Lifecycle Management
Virtual and compound documents
Transformation Services
Automated Classification
XML Content Management
Multi-vendor environment Support for heterogeneous infrastructures
Multilingual search
Compound records management
Document disposition
Automated Forms Processing
Rendition management Thumbnails, conversions, etc.
Enterprise report management Capture, archiving & distribution
Rich media collections
Extended Enterprise
Collaborative Process
And more….
Chunking Leverages VDM and relationshipsFacilitates reuse
Validation (DTD or schema)Ensures compliance to business rules
StorageDefine what cabinet/folder hierarchy to store chunks
Automatic attribute populationIntelligent content & personalization
Link managementEnsures all supporting files are managed
Assign lifecycle and security
XML Content Management
Classification & Categorization
Automatic metadata population
Taxonomy-based categorization
Multiple XML-based taxonomies
Rules-based classification
Metadata
Keywords:
Category:
Competition
Nokia
Motorola
LG
O2 Asia
Mobile Phone
Wireless LAN
Tri-band
O2 Asia
Content Classification: Finding your information
Fax
CD-Rom
Paper
Wireless
Portals
Dynamic Content Publishing
Dynamic ContentCharts
Logos
Graphics
PublicationChannels
Text
Documentum ECM Platform
Structured Data
RDBMS
Dynamic Content Services
User defined business rules for content assembly
Content reused and formatted for
publication across multiple channels
Report Management
Accepts all types of structured contentTransforms to PDF (or AFP)Add form overlays or graphic elementsExtract attribute metadataBuild/use a taxonomy based on metadataImport into the repository
Populate Documentum attributesInitiate workflows based on rulesAssign securityAssign life cycle
“Logical Document” bursting (pdf and afp)
Various Types of Structured Files:
ASCII, EBCDIC,AFP, METACODE, PCL, PDF, Postscript,XML, EDI
Records Management
Records/Retention Management
Corporate file plan
Unified retention policy engine
Retention enforcement
Freeze hold & disposition
Auditing and reporting
GLOBAL CONTENT REPOSITORY
Corporate Policy
Delivery Services
CD-ROM
Wireless
Global Intranet/Extranet/Internet Sites
Content Server
Syndicate
Other Organizations
Server Farm Management
Site Caching Services High Availability Web access
Site Deployment Services Manage global Web servers
Content Distribution Services Syndicate and distribute content to
multiple channels
Add-on Services provided by EMC-Documentum
Document & Image Processing
Digital Asset Management
Business Process Management
Content Archiving
Compliance
Enterprise Report Management
Flexible, dynamic IRM
Document Lifecycle Management
Virtual and compound documents
Transformation Services
Automated Classification
XML Content Management
Multi-vendor environment Support for heterogeneous infrastructures
Multilingual search
Compound records management
Document disposition
Automated Forms Processing
Rendition management Thumbnails, conversions, etc.
Enterprise report management Capture, archiving & distribution
Rich media collections
Extended Enterprise
Collaborative Process
And more….
Agenda
Case Study: Akzo Nobel
The EMC Approach to the Sharepoint integrationFunctionality available in the client
Functionality available on the server
Benefits for the administrator
Integration products overview
Summary
Version PublishManage RetireArchiveCreate/Capture
Content Object Lifecycle
Contract
12/5TCO $
16/7TCO $$
24/7TCO $$$
SLA
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
Time
Val
ue
& C
ost
s
Draft
Negotiation
SignedNew
Addendum
PeriodReview
Legal Dispute
The value of an information
Content that has not been accessed/updated for a specified period Content is owned by a user and/or groupObject is made a recordObject in a particular location in the repository (e.g. cabinet or folder)Object property contains a specific value (e.g. type = “Artwork”)Content is part of the result set from a query
Content
Addressed
Storage
Regular File
System
Mid-tier Array High End Array
(Distributed HSM)
EMC Archiving Platform
with CSS
Automatic migration of content
Rich Media
Email / IM
Desktop &
File System
SharePoint
WebPaper
Applications
& Reports
Classify
Retain
Migrate
Discover
Storing all content in one place
Matter Vault – based on EMC Archive
2
Partner Products & Services
Retention Products• RPS & RM
• EmailXtender/Janus
• Centera Retention
Services
1
Collect & Hold Products• Infoscape (file servers, laptops, desktops)
• EmailXtender/Janus (email)
• DiskXtender (fileservers)
• Archive Services for Sharepoint, Notes
• Archive Services for Reports
Processing & Review Products• Legal Investigator
• Analytics
• Legal Review Ramps
3
4
eDiscovery: From Start to finish
Agenda
Case Study: Akzo Nobel
The EMC Approach to the Sharepoint integrationFunctionality available in the client
Functionality available on the server
Benefits for the administrator
Integration products overview
Summary
Content Services for SharePoint
EMC Documentum / SharePoint 2007 Integration Products
Leverage SharePoint interface as a client to Documentum
Suite of Documentum Web Parts:Documentum Folders
Documentum Inbox
Documentum Subscriptions
Documentum Files
Documentum Favorites
Documentum Workflows
Documentum Search
Archive Services for SharePoint
Content Services for SharePoint
EMC Documentum / SharePoint 2007 Integration Products
Leverage SharePoint interface as a client to Documentum
Suite of Documentum Web Parts:Documentum Folders
Documentum Inbox
Documentum Subscriptions
Documentum Files
Documentum Favorites
Documentum Workflows
Documentum Search
Archive content created in SharePoint to centralized, enterprise infrastructure based on Documentum
Transfer final content for long-term retention and re-use
Manage content as records via Documentum Retention Policy Services
Case Study: Benefits for Akzo Nobel
Improved communication
Seamless Integration
Secure access
Competitive advantage
Summary
EMC provides a suite of products to flexibly integrate Office SharePoint Server 2007 and EMC Documentum
Use SharePoint as a client to Documentum applications
Create in SharePoint—archive fixed content securely in Documentum
Create hybrid applications that take advantage of the SharePoint interface plus the advanced content management features of Documentum
