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Microsoft Office Project 2007 Advanced Tips & TricksKeith Wilson, Executive/Senior ConsultantProject Management Practice Inc.
Microsoft Office Project 2007 Advanced Tips and Tricks
Improved Business Results
What is a project?
A Temporary EndeavorUndertaken to Create
a UniqueProduct or Service
PMBOK
What makes a project fail?
Project goals are not known or understood in specific and measurable termsNot enough detail in the project plans, leading to insufficient time allocated to achieve goals and inadequate budget and/or other resourcesNo risk analysisScope creepLack of buy-in
Failing to Plan is Planning to Fail
The bottom line on failed projects:51% of all projects come in over budget or run past the original deadline*15% of projects fail altogether$55 billion wasted on failed projects in U.S. alone!
*Source: The Standish Group, CHAOS Chronicles, 2003
Can your business afford the cost of failed projects?Can your business afford the cost of failed projects?
Why is Project Management Important?
Align activities to achieve your organizational goalsClearly define project activities vs. daily ongoing tasksMore adaptable to changes and customer demandsMore effective focus on deliverablesDoing more with less – more efficient resource utilizationProduces faster response and turnaround timesProvides a better approach on dealing with unique, temporary, and complex endeavors Better able to deal with scope, time, and resource constraints
Constraints Operations Have to Live By
Managing your constraints
OfficeProject
2007
Getting Started –Get productive quickly
How does the project start date affect the schedule?How do I adjust project options?How do I use change work time?How can the Project Guide help?How can I save time and ensure consistency across multiple projects?
DemoGetting Started
What We Discussed – Getting Started
Setting the project start date Adjusting project optionsChanging work timeThe Project GuideUsing Templates
PLAN: Effectively Manage & Understand Schedules
How can I determine the factors that are affecting task dates and easily trace the source of issues?How do I leverage existing task lists from Microsoft Office Excel and Microsoft Office Outlook?How do I create a work break down structure?How do I manage multiple projects?How do I calculate the Critical Path?How do deadline dates affect the schedule?How do I share resources?How can I gain greater control of resources and finances?How do I resolve Resource Conflicts?How can I easily see the impacts of a change?
DemoPlan
What We Discussed –PLAN: Effectively Manage &Understand Schedules
The factors that affect task dates Leveraging existing task lists from Microsoft Office Excel and Microsoft Office Outlook Review- Creating a work break down structureManaging multiple projectsCalculating the Critical PathDeadline datesSharing resourcesControl of resources and financesResolving Resource ConflictsSee the impacts of a change
COMMUNICATE: Build professionalcharts and diagrams
How do I experiment with what-if scenarios?How do I create custom columns with graphical indicators?How do I quickly access the information I need?How do I create and modify tables and views?How do I highlight cells to convey a different meaning?How do I analyze and report project data in professional reports and charts?
DemoCommunicate
What We Discussed –COMMUNICATE: Buildprofessional charts and diagrams
What-if scenariosCreating custom columns with graphical indicatorsAccessing necessary informationCreating and modifying tables and viewsHighlighting cells to convey a different meaningAnalyze and report project data in professional reports and charts
TRACK & ANALYZE: Effectively Track& Analyze Projects to Meet Goals
How do I update tasks?How do I create or use baseline dataHow do I track projects according to specific needs? How do I easily identify the difference between versions of projects?
DemoTrack & Analyze
What We Discussed – TRACK & ANALYZE: Effectively Track& Analyze Projects to Meet Goals
Updating tasksCreating or using baseline dataTracking projects according to specific needsIdentifying the difference between versions of projects
What are the End Results?
Quickly develop effective timelines and determine if they are realistic
Use templates or create phases & tasks to adhere to standards
Easily plan projects and identify constraints to obtain buy-in
Access & share the right information quickly to inform and align stakeholders
Easily identify and communicate resource types and workload needs
Achieve Your Goals and Meet Challenges
Define and understand project costs and compare with ROI goals
Clearly understand the impact of change in scope, time and cost
Easy to use tools to track progress and identify & resolve problems early on
Effectively manage project objectives and changing requirements to meet or exceed customer expectations
Set up plans quickly and easily Communicate more effectively to keep project stakeholders
informed & aligned Track & analyze to stay on course and resolve problems
Summary
EfficientlyTrack & Analyze
Projects
Communicate Project Data Effectively
Plan Projects Quickly
Questions & Answers
Keith [email protected]
Sean Creaghan – (877) [email protected]
www.pmpractice.com
http://www.pmpractice.com/tnt_form.htmFor a free copy of:
Project Management PowerPoint Presentations,White Papers, and Microsoft Office Project Templates
Thank You!
